Tender for Work contract for repairing of failed distribution transformers of various rating at DGVCL Inhouse transformer repairing unit at Ankleswar in the jurisdiction of Ankleshwar Division.

4. DESCRIPTION OF WORK: As mentioned in the Schedule ‘B’.

5. QUANTITIES: The quantities mentioned in the accompanying Schedule are

only approximate. Actual quantities may increase or decrease according to the

requirements. The company reserves the right to revising or deleting any of the

quantities actually executed by the contractor will be calculated and paid at the

rate given in contract schedule of rates.

6. PERIOD OF CONTRACT: The contract will remain in force for 12 Months. The

contractor shall on completion of the work, prepare and render the final detailed

material account of the material received by him from the company store within

one month from the date of completion of work. If however, the contractor does

not render the material account, Regd. A.D. Notice will be issued to the contractor

to render the material account within 10 days from the date of Notice, failing which

the material account, will be finalized and recoveries will be made as per the

company’s procedure which shall have to be accepted by the contractor and

dispute if any raised shall not be entertained.

*Extension of time limit:-If for any reasons, the contractor is not in a position to

complete the work within 1 month (As per required) period. He should put up his application

to the Executive in charge before one month of the expiry of the stipulated time or completion

of work for the extension of time giving valid reasons for the required extension.

7. PENALTY: Unsatisfactory progress of work/penalty shall be @ 0.5% per week

of part thereof on delayed portion subject to maximum 10% of the delayed portion

order value (End Cost) in ease of supply only. Whereas in case of projects, the

ceiling shall be with reference to total contract value of the project (supply +

Erection + Civil). For calculating the delayed portion, date of actual receipt of

material at store shall be considered. Moreover, in case of supply is delayed more

than seven months, company may initiate actions for Stop Deal/Black List along

with risk purchase.

However, in case of supply, if 85% or more of order value is completed within

delivery scheduled and company can utilize the completed supply in the system,

in such case penalty for remaining quantity shall be @ 0.5% per week or part thereof on

delayed portion subject to maximum 10% of the delayed portion order value ( End Cost).

8. JURISDICTION: For any disputes the jurisdiction shall be Executive Engineer

Ind Ankleshwar.

9. SECURITY DEPOSIT: The successful tenderer will have to pay security deposit

equivalent of 5% of the order value. This amount will be payable either in cash

or through demand draft on any Schedule bank drawn in favor of DGVCL. This

amount will be refundable after completion of work and/upon submission of NOC

of engineer-in-charge. Order will be issued to successful bidder after payment of

security deposit.

10. INDEMNITY BOND: The contractor will have to execute an indemnity bond

on stamp paper of Rs.300/- at his cost before commencement of work stating that

for any accident to the contractor’s staff/equipment of any person or any other

fatal or non-fatal due to non-observing of safety measures, DGVCL shall not be

held responsible.

11. SOLVENCY CERTIFICATE: He shall have to produce the solvency certificate

as per the company’s rules.

12. AGREEMENT: The contractor will also have to execute an agreement on a

non-judicial stamp paper ofRs.300/300/ Revenue stamp affixed on it, in line of

acceptance of contract.

13. CONTRACTOR’S LIABILITY: For any accident either fatal or non-fatal to the

workers due to non-observance of the safety measures and line clearance

procedure, company shall not be held responsible.

14. GENERAL TERMS & CONDITION OF THE CONTRACT: All other terms &

condition as specified in tender & contract booklet of DGVCL shall be binding to

the contractor.

15. UNDERTAKING BY CONTRACTOR: Should this tender be accepted I/We

hereby agree to abide by and fulfill all the terms and conditions/provisions of the

‘Tender’ and contract for works as applicable and in default thereof to forfeit and

payable to the company the sum/s of money as may become due.

16. INCOME TAX: Income tax will be deducted as per applicable rate from

contractor’s bills.

17. GST: GST is applicable as per the finance Act-2017 or latest revision. The

registration with government for GST is must. Otherwise it is mandatory to submit

letter head on which bidder has to clearly mention whether GST to be paid is

eligible or not.

18. PRICES:-The terms and conditions stated above are carefully read by

me/us and are acceptable to me/us.

 The quantity given in Schedule ‘B’ is approximate. There will be increase or

decrease in the quantities. Please note that within the estimated cost

quantities of item may very as per the requirement of the Board. In such

event, payment will be made on the basis of actual quantities executed.

 Proprietor/Partner /Director of bidder/firms not stop deal/Show

cause/banned for business dealing and /or black listed by GUVNL and / or

their any subsidiary company Viz. MGVCL/PGVCL/UGVCL/GSECL/

GETCO/DGVCL. If found during Tender procedure DGVCL has rights to

disqualify/reject at any stage of tender.

1. Material: Conductor supplied by DGVCL with drum

SPECIAL TERMS AND CONDITIONS OF CONTRACT

1. For any damage to the equipment or persons working for the job, DGVCL will

be responsible for the same.

2. The contractor should fulfill the conditions of contract of Labor Regulations and

Abolition Act 1970 and will have to furnish records failing which payment will

not be made. The contractor should specify License No. Contractor should

possess the GST& should also intimate PF Code No. & contractor are also bound

to fulfill all the conditions as per the provision of EPF and MP Act 1952 &

Schemes framed the render otherwise Tender will be liable for termination.

3. The rates are asked for only on percentage basis against estimated amount i.e.

item wise rates stated in the Schedule ‘B’ The tender offer must be specify the

percentage either above or below to the estimated amount. And it should be

clearly specified both in figures and words.

4. No conditional offer will be accepted in any circumstances.

5. The contractor should sign all the tender documents wherever necessary, failing

which the offer is liable to be ignored.

6. In case of any mistake, in writing the percentage offer between the figures and

words, the DGVCL will consider the most beneficial at its discretion and that will

be binding to the Tenderer.

7. In case of any mistake, in writing the derived net amount of the offer, the actual

calculation as per percentage offer of the tenderer will be taken in to

consideration of comparison and shall be binding to the contractor.

8. The rates so accepted will be applicable, during the contract and no any price

variation will be considered during contract period.

9. The percentage rate offer must be offered in our tender documents only. These

should not be any overwriting. If any correction must be made initial with

signature of the tenderer.

10. The tenderer should not change the estimated rate.

11. The Tender documents where signed must be affixed with Rubber-stamp of

Firm/Company/Individual with address.

12. In case of any ambiguity, discrepancy or dispute the decision of Executive

Engineer(IND) Ankleshwar IND Division DGVCL will be final and shall be

binding to the tenderer.

13. Wherever, there is an excess work carried out by the contractor, beyond the

Technically sanctioned amount against the work order, approval for the excess

quantity of work done should be obtained from the competent authority as per

14. The work will be carried out as per program laid by the DGVCL and the DGVCL

and the contractor should thoroughly supervise the execution of work

throughout by being present on the work site throughout.

15. No tools will be supplied by the DGVCL and the contractor should make his

Arrangement to get adequate quantities of all tools in order to complete the

job within the prescribed period.

16. The contractor shall be responsible for breakage, loss or theft of material

during transit or erection, issued to him from stores, till the time the work is

handed over and taken over by the DGVCL.

A] Running bill may be paid on the progress of work carried out and

measurement recorded up to 80% on submission of material account.

B] Final bills for contracts will be paid after completion of works &recording

measurements submitting material Account. If contractor proceed further and

finalize the bill.

17. No material of the DGVCL should be left on the line without supervision.

18. The payment to the contractor through RA bill be to the extent of 100% of the

value of the work done provided the contractor furnishes the material account

in respect of the previous RA bill before the next RA bill is paid. If this is not

complied with by the contractor the payment through RA bill shall be made

only to extent of 80% of the total value of the work done, the amount so

withheld will be released on furnishing by the contractor the material account

of the relative RA bill.

19. The contractor shall on completion of work prepare RA bill and render the final

detailed material account of the material received by him from the DGVCL’s

store within one month from the date of completion of work. If however, the

contractor does not render the material account, a Regd. A.D. Notice will be

issued to the contractor to render the material account, within 10 days from

the date of Notice, failing which the material account will be finalized and

recoveries made as per the DGVCL’s account which shall have to be accepted

by the contractor and disputes if any raised shall not be entertained.

20. The contractor is bound to complete the work within the specified period from

each, work given by the Engineer-in-charge.

21. The contractor will be governed by the following clauses and to be signed by

a) Should this tender be accepted I/We hereby agree to fulfill all terms and

provisions of the Tender & Contract for works as applicable and in default

thereof to forfeit and pay to the DGVCL the sum/s of money as may become

b) The full value of the ‘Earnest Money Deposit’ paid herewith shall be absolutely

forfeited to the DGVCL should I/WE not deposit the full amount of specified

Security Deposit in time.

d) The contractor will have, to produce a solvency certificate before

commencement of work.

e) Any loss sustained due to this will have to be borne by the contractor.

f) Contractor has to provide separate PF Code No. from the RPFO for their

employee/s it is to be ensured that any contractor who do not possess separate

PF code should not considered for acceptance of tender.

g) Contractor shall pay minimum wages to each laborer as per the minimum wages

act 1948and rules therein, as applicable from time to time in pursuance to the

Govt. Notification and compensation Act applicable Workmen Compensation

h) Contractor will have to carry out works in any area of Ankleshwar IND [IND]

Division if need be as per the instruction of Executive Engineer (IND)

Ankleshwar IND Division.

i) Executive Engineer (IND) Ankleshwar IND Division can discontinue contract at

any time without assigning any reasons/can take, further actions as per

DGVCL’s rules against the contractor.

22. The contractor has to follow all labour laws, safety rules and regulations. The

Ankleshwar Industrial Division does not take any responsibility in case of

accident or injury to the workers. The safety, security of men, materials and

equipment shall be sole responsibility of the contractor.

23.The compliances of all Central / State Govt. Rules, safety and insurance rules

etc. and that of local body is a must condition for the successful bidder

The above conditions are applicable to this tender in addition to the specifications

mentioned in the Tender and Contract Booklet of DGVCL.

In connection with the above subject and reference I/ We confirm the

1. I / We, the under signed have read and examined the Tender

Specifications in tender mentioned under reference along with the

Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications (except the deviations shown in Annexure of Technical

Deviations as per clause no.22 of this tender document).

3. I / We also agree that additional conditions that I/We (proprietor/Partner

/Director) of bidder/firms not stop deal/Show cause/banned for business

dealing and /or black listed by GUVNL and / or their any subsidiary

company Viz. MGVCL/PGVCL/UGVCL/GSECL/ GETCO/DGVCL. If

found during procedure DGVCL has rights to disqualify at any stage of

4. Further, I / We also agree that additional conditions / deviations, if any,

found in the Commercial terms & conditions (except reference under

clause no.22 of this tender document), our offer shall be out rightly

rejected without assigning any reason thereof.

DAKSHIN GUJARAT VIJ COMPANY LTD.

IND DIVISION ANKLESHWAR

TERMS & CONDITION

1) DE will give the programme to the contractor under intimation to the Division Office, with the

details of work under each item with quantity feeder wise and location wise and accordingly on

receipt of such intimation the contractor shall have to start the work within 10 days, failing which

the particular work shall have to be got completed by the DE concerned through sources at the

cost and risk of the contractor. The expenditure incurred in excess in such cases, then the

tendered rates shall have to be recovered from the amount due to the contractor.

2) According to the contractor, if he feels more erecting work than actually intimated to him by the

DE concerned through sub-work order he should not carry out such work at his own accord but

he should point out the same to the DE and only if he agrees to the same and issued

supplementary sub-work order, than only such work should be carried out. For the work carried

out without such sub-work order will not be paid to the contractor.

3) The contractor should prepare a detailed list of work carried out by him location wise as per sub-

work order and he should obtain the signature there on of the DE OR JE of the S/dn and the same

should be presented to the DE for preparation of bill.

4) Whenever any material is required to be replaced the contractor shall be given such material

from the sub-division office and for the same he will have to rend full account to the S.D.O.

similarly any broken or scrap material gathered from such work should be credited to sub-

division office. If no such old scrap material is available on line, he should obtain clear certificate

to that effect from the DE OR JE concerned.

5) What so ever material is required to be use by the contractor as per schedule of the tender, he

will have to bring the same to the notice of the DE OR JE and the same should be utilized as per

there instruction, only when such materials are approved by them.

6) For Tools, Tackles, Hand Carts etc. the contractors shall to make their own arrangement.

7) The contractor should obtain insurance policy in respect of his lab ours towards accident risk and

the Xerox copy thereof may should be produced to the Division Office along with the contract

documents executed.

8) Before starting the work on any line the contractor shall have to obtain shut down on that line

through the DE/JE concerned and regarding the shut down obtained he should get such shut

down order. If the contractor fails to obtain such order from the DE/JE concerned, them in cases

of any event of accident or otherwise, the contractor will be only responsible.

9) Carryout the work as per R.E. norms.

10) The painting works to the fabricated material is must.

11) The numbering work is must.

12) As these works are under TASP scheme and to be executed in specified time limit therefore time

limit of work shall be four months and works shall be executed in equated monthly portion with

ref. to total cost of tender failing which action shall be taken in conformation with the prevailing

rules of the company.

13) You will have carry out the work any S/Dn. office under control of Ankleshwar (IND) Division if

required with same rates & same terms & conditions.

14) Security deposit amount will be refunded after six months from the completion of last job work.

15) Rates are inclusive of PF and work contract tax exclusive of GST whichever is applicable.

16) I/We declare that I/We am/are not black listed / stop dealing in any organization

17) DGVCL all rights reserve to black list/stop dealing if the contractor is found defaulter/non

satisfactory work or violation of conditions of contract.

18) Following documents are mandatory for online submission along with tender.

 Signed copy of tender along with terms and conditions.

 PF Registration

 GST Registration copy

 PAN card copy

 Experience certificate/orders

 Solvency certificate

 Other related documents.

 Cancel cheque of the contract (bank details) for refund of EMD amount.

19) Submit indemnity bond and agreement as per company norms

You are fully agree to and abide by to the above terms and conditions.

Seal and Executive Engineer (IND)

Signature of the Contractor Ankleshwar

Technical Terms and Conditions

1. Time duration of contract period will be of one year.

2. The contractor has to provide labour for repairing of OGP transformers, all the necessary

material will be provided by DGVCL.

3. All the basic facility such as machineries tools and tackles for repairing and overhauling of

distribution transformers will be DGVCL.

4. Contractor has to provide work experience certificate for working in field of repairing of

distribution transformers.

5. Minimum 60 nos. of OGP transformers (rewinding works) is required to be repair every

month, if contractor fails to do so than penalty of 500 rupees per transformer will be

imposed on shortfall of transformers. If sufficient space/facility available then you have to

repair 100 nos. (OGP) transformer per month.

6. Contractor has to repair wound core transformers on priority and on non-availability of

wound core transformers necessary stack core transformers has to be repaired.

7. Contractor has to provide 1.5 years for 11 KV and 1 year for 22 KV of guarantee on labour

work of OGP transformers (rewinding works). If transformer fail within guarantee period

than contractor has to re-repair the transformer without any charge. Also previously

repaired transformers of this unit which are failed under guarantee period will be repaired

free of cost by existing contractor.

8. Contractor has to provide all safety tools and tackles to his labour for working safely, also

contractor will be responsible for the safety of his workers.

9. Any kind of damage to DGVCL machineries due to improper usage will repaired / replaced at

contractor cost.

10. Any kind of damage to DGVCL material due to improper handing or usage will penalized

from contractor bill.

11. Contractor has to replace/repair all necessary insulations materials, metal parts, minor

welding, etc as per requirement.

12. Necessary overhauling of transformers is required to be conducted along with repairing of

OGP (rewinding) transformers.

13. Contractor will be liable to put the bill of repaired/OH transformers only after successful

passing in testing of distribution transformers as per IS 1180 & IS

14. Contractor has to work under instruction of officer incharge of DGVCL Inhouse transformer

repairing unit.

15. Contractor has to follow standard procedure of repairing and overhauling of each

transformer as provided by officer incharge of DGVCL Inhouse transformer repairing unit.

16. Contractor has to handle all the scrap material and store in storage area of DGVCL Inhouse

transformer repairing unit.

17. Necessary monthly maintenance of all machinery and equipment is to be done by contractor

at no extra cost.

18. One supervisor has to be provided by contractor all time for proper monitoring the work of

19. Contractor has to keep working area clean.

20. Contractor has to provide insurance on labour, PF and labour license on getting necessary

PROCEDURE FOR WORKING AT DGVCL IN-HOUSE TRANSFORMER REPAIRING

 Failed transformers received from different division office should be safely unloaded at In-

house compound with the help of crane.

 DGVCL staff will conduct physical inspection of transformers received and fill necessary

external report, labour must be provided by contractor for oil verification work.

 Contractor has to remove oil from transformers below the body level without any kind of

wastage of oil on floor.

 All the body nut bolts should be opened.

 Transformer should be shifted to shed for verification of internal condition of transformer

with the help of hand pallet.

 It should be confirmed in presence of DGVCL representative that particular transformer is

require rewinding (OGP) of coils or needs only overhauling (OH).

 All the external damage rubber parts of OH/OGP transformers must be replace.

 Damage HV and LV metal parts/bushings must be replace.

 Carbon from conservator tank must be clean up by properly washing up the tank.

 Inside holes of bushing must be clean up by washing all bushing with the help of oil for

removing carbon particle.

 Core Coil Assembly (CCA) of OH transformer should be clean up by oil for removing all carbon

 Re-winding transformer coils must be verified for any kind of burn/overheating and such HV

coils must be replace with same gauge and type of insulation wire.

 LT coils must be verify for damage or overheating and necessary Re-insulation should be

 OD of HV coils should be maintain and clearance of 10 mm between two HV phases must be

verify and should be shown to DGVCL staff.

 2 nos. of phase barrier should be kept between two phases.

 Necessary brazing of LV start point should be done and delta/series points of HV side should

be joint with necessary soldering work.

 CCA of OGP/OH transformer should be kept in oven for a temperature of 90 degC to 100 degC

for minimum 24 hrs or till megger value of more than 2000Mohm is achieved which must be

confirmed by DGVCL staff.

 Oil must be removed from transformer tank and fill up in oil tank for 12 hrs so that necessary

water and sludge in settle down in tank.

 Sludge from oil thank must be removed and remaining oil in tank must be filtered out with

the help of filter machine.

 Necessary BDV value of 40 KV must be achieved before oil is utilized for tanking purpose.

 Empty tank of transformer must be clean up properly by spunch before tanking process and

also necessary damage tank gasket should be replace.

 Hot filter oil must be utilized for tanking purpose and then after transformer tank bolt must

be fitted and oil leveling will conservator 30degC marking must be done.

 After tanking when oil temperature reaches at room temperature necessary testing will be

 After testing transformers must be shifted to colour area, where firstly tank must be clean up

with kanch paper and all rusting, mud, dust, etc should be removed before paining of

transformer is started.

 Minimum 60 micron coating must be done on transformer.

 Then after Est no, capacity and date will be painted on transformer tank.

 Healthy transformer will be dispatch in respective division vehicle with the help of crane.