Hiring of agency for Designing Creation and Execution of Theme Based Ambience and Flower arrangements Decoration with Horticulture work during 39th Surajkund International Crafts Mela 2026 from 31st Jan 2026 to 15th Feb 2026

Design & installation on pathways at Central main Axis from Delhi gate to Hotel Rajhans approx. 1500 mtr. with steel square pipes of

Designing /installation of Chaupal I , II, Natyashala and Maha stage with cloth covering ( new designs) as per the modern era trends to be shown by the intending bidder show minimum 5 designs in PPT in technical bid.

Designing of Food court ambience (day and night time). To be shown by the intending bidder at least 5 designs in PPT in technical bid.

To design and install promotional sky balloon of 12 feet dia and 80 feet height with insigma of Surajkund International Crafts Mela (to be installed 10 days before mela i.e. by 21st January 2026.

Installation of Cloth Fabric bunting for huts for the entire mela area as per the design approved by authority.

Installation of Cloth bunting with logo of SKMA and Haryana tourism as design approved by authority at main axis and foreign countries huts.

Designing of Thematic backdrop in 300 GSM of size 30’x6’ ht fixed in M.S. pipe frame with flags of participating countries fixed on raised platform of size 30’x10’x2’ ht. with acrylic words of minimum 1 feet ht. i.e. Surajkund International Crafts Mela 2026.

Hanging flag Vertically of Size 4’-0” x 2’-6” on 12’-0” clear height pole firmly embedded in soil. The hanging Rod should be 3’-0” in length. The Flag cloth should be of good Quality in Silken Cloth. The vertical pole should be 2 ½” in Dia and hanging pipe minimum 1½” Dia with round blocking at the end. The flag should have LOGO of SKICM at one side and HTC on other Side. The Flag and pole shall later be the property of HTC

Design and Creation of Multicolor 3D Flowers on LED plants and 50 cloth(Parachute cloth) drapped stands with flowers on top at hotel Rajhans and mela secretariat near fountain fixed on the floor/ground level made of Aluminium Tripod stand finished with blush gold powder coating. Approx. Size: 4’-0”ht. (50+50=100 both different design).

Providing /Fixing Wooden Barricading made of 12 mm thick & 3 feet ht. with MDF Board painted in off white shade fixed around the features and both sides of road from Hotel Rajhans to Hyderabad gate (gate no.5)

Designing & installation of Digital Board of size 5’-0”x5’-0” showing crafts skills from various States at different locations in mela areas.

Apna Ghar of Haryana

Designing & Execution of Rangoli on SurajkundMela theme made with Coloured chips or assorted material at Charminar gate with raised plat form in Trapezium slanting shape having height from back as 3’-0” and front as Ground Level of Approximate Size of 25’-0”x 25’-0”.

Live Demonstration of Haryana Crafts (include 5 Craftperson/ Helper) showing the Haryana Crafts such as Pottery Maker, Handloom, Dari Maker, Pidhi Maker and Jutti Maker.

Providing Pagris for VVIP/VIP

PART B:- Flower arrangements/decoration.

Providing and Fixing 1 mtrs. lari Std. length Flower of Calcutta Marigold (orange/yellow colour) - at strategic locations of Hotel Rajhans and Mela Area during all days of Mela.

Providing and Fixing Guldavri/ white flower in laris at strategic locations of Hotel Rajhans and Mela Area during all days of Mela.

Providing and Fixing Green Patti Lari 1 Mtr. Std. length in Hotel Rajhans and Mela Area during all days of Mela.

Providing and Fixing cut flower border in rose, carnation, zarbara, flowers etc., with green foliage for the main chaupal stage, Maha stage etc. in Mela area fixed over wet oasis including maintenance and retouching for all 16 days.

Providing and Fixing - 10 Nos. Urali per day provided with flowers and encircled with Rangoli in Hotel Rajhans as well as in front of cultural stage in the Mela area on rental basis. Rates to be including the installation and rent charges for vvip functions (10 Urali X 6 days) .

P/F fiber /M.S. pedestals in different areas decorated with cloth and flowers (carnation roses and Zarbara and green foliage). Flowers arrangement to be changed (10 pedestals x 6 days)

Providing English Rose Buds with Decoration as per requirement at various places wrapped with cellophane or coloured paper.

Medium table flower arrangement with Rose, Carnation and green foliage of 8-10 stems as per requirement at various places/acrylic containers or fixed over wet oasis.

Big table flower arrangement on consoles, reception counter and VIP rooms at Hotel Rajhans with lilium, Rose, Carnation and green foliage of 20-25 stems as per requirement at various places fixed over wet oasis.

Laying of Rose Petals as per requirement at various places

Decoration of Golf Carts with coloured cloth (for all days of mela)

Hand bouquet with Lilly flower (15-20 stem), Lilium flower, carnation, gladulas and Roses as per requirement wrapped with cellophane or coloured paper/ribbon.

VVIP Hand bouquet. All imported/hybrid flower, Rose, Blue Orchid, Dahlia, Iris, carnation, Zarbara, Lilium, gladulas etc. (20 to 25 stems of flowers)

Decoration of Main entrance gate (for all days of Mela). Gate made of M.S truss covered/ draping with coloured cloth & artificial flower/hangings as well as Gainda Lari, Green Pati Lari etc.

PART-C:- Development of Horticulture Work for Surajkund International Craft Mela- 2026 (Scope of Work for supply & installation Indoor & Outdoor Plants, planter with Plantation, Supply of Casual Labour, Tools & Implements etc).

FICUS BENJAMINA Plant Height 5'-6' & Pot Size:- 15”

JUNIPRES CHINESE Plant Height 5'-6' & Pot Size:- 15”

FICUS BLACK Plant Height 5'-6' & Pot Size:- 15”

BOTTLE BRUSH TOPIARY Plant Height 5'-6' & Pot Size:- 15”

ARECA PALM Plant Height 6' & Pot Size:- 15”

ARAUCAREA Plant Height 2' & Pot Size:- 10”

YUCCA Plant Height 1' & Pot Size:- 6”

FURCARIA (Bloomed) Plant Height 10" & Pot Size:- 6”

MARIGOLD DOUBLE HYBRID (Bloomed) Plant Height 10" & Pot Size:- 6”

DAHLIA DWARF DOUBLE (Bloomed) Plant Height 10" & Pot Size:- 6”

ORNAMENTAL KALE MIX (Bloomed) Plant Height 10" & Pot Size:- 6”

PANSY/ PETUNIA/ PHLOX/ VERBENA/ DIANTHUS (Bloomed) Plant Height 6" & Pot Size:- 6”

SCHEFFLERA Plant Height 1'-1.5' & Pot Size:- 6”

DRACAENA GREEN Plant Height 1'-1.5' & Pot Size:- 6”

ARAUCAREA Plant Height 3' & Pot Size:- 10”

RHAPIS PALM Plant Height 2' & Pot Size:- 10”

DRACAENA VICTORIA Plant Height 1.5'-2' & Pot Size:- 8”/10"

DRACAENA RUBY/RED Plant Height 1'-1.5' & Pot Size:- 8”

SONG OF INDIA Plant Height 6"-1' & Pot Size:- 6”

SCHEFLERA VARIEGATED Plant Height 6"-1' & Pot Size:- 6”

SUSTAINABLE PLANTS (Banyan, Jungle Jalebi, Date Palm, Semal (Cotton Tree), Balam Kheera(Jungle cucumber)- 10 Each WITH TREE GUARD 5x10= 50 Nos. Plant Height :-8'-10' & Pot Size:- 18”-24"

Extra for providing services of a) 20 Nos. Gardener for watering of plants, tools, water tanker and helper etc. b) 02 Nos. Supervisor.