Providing FRP Fencing around Distribution Transformers at various locations within jurisdiction of Dahod O&M Division Office for the year 2025-2026

PART – I : TECHNICAL BID

A Tender Notice

1 Instructions to the Bidder 04-08

3 General Information about the Bidder 10-11

4 General Terms and Conditions 12-16

5 Guidelines for bidders 17-19

6 Tender Evaluation Criteria 20-21

7 Technical Specifications 22-27

8 Time Schedule for Completing the work

9 Annexure – I to Annexure VII 29-35

10 Typical layout Drawing Separately

PART – II : PRICE BID

1 SCHEDULE -B 36-37

MADHYA GUJARAT VIJ COMPANY LIMITED

Dahod (O&M) Division Office, Baharpura,

Ta. Dahod Dist. Dahod Gujarat

E-mail: [email protected]

Registered Office: Sardar Patel Vidyut Bhavan, Race Course,

TENDER NOTICE NO: DHD/Civil/FRP Fencing/2026-27/02

Madhya Gujarat Vij Co. Ltd. invites tender for “Providing FRP Fencing around Distribution Transformers at

various locations within jurisdiction of Dahod O&M Division Office for the year 2025-2026.” from

manufacturers or any other bidder having experience in providing Fencing and who intend to provide the

same as per contractual conditions. Price Bid has to be submitted against Tender ID No. 299894. Refer

www.tender.nprocure.com. Tender documents can also be downloaded from website: www.mgvcl.com

or www.gseb.com Technical Bid/PRICE BID has to be submitted online only.

BRIEF DETAILS REGARDING TENDER ARE AS UNDER:

Tender No. DHD/Civil/FRP Fencing/2026-27/02

Tender Fees (Non-Refundable) Rs. 8,850.00 (Including GST) ( Rs 7500+1350

Estimated Value of Tender Rs. 1,98,54,000/-(Without GST) &

Rs. 2,34,27,720/- (With GST)

Earnest Money Deposit Payable Rs. 2,34,500/-

Last Date for downloading Bid documents 21.05.2026 up to 18.00 hrs.

Last date for Online Bid submission 21.05.2026 up to 18.00 hrs

Date of opening of Online bid documents.. 22.05.2026 at 11.00 hrs (if possible)

Date of online opening of Price bid (If possible) 25.05.2026 (if possible)

VALIDITY OF OFFER 180 DAYS

Completion Period As specified in relevant clause (B-20).

Note: Price Bid should not be sent separately in physical form, only on line price bid will be considered.

Technical Bid to be also submitted online only. No physical documents are needed to be sent except

EMD if paid by Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee or notarized

exemption documents as per clause no.5.0 of general instructions to the tenderers.

Be in touch with above websites till opening of tender.

Validity of tender: 180 Days from the date of opening of Technical Bid.

No tender shall be accepted / opened in any case submission after due date and time specified in, irrespective

of any delay due for any reasons and the Company shall not assume any responsibility for late receipt of

Regarding payment of Tender fees:

All the bidders will be required to pay tender fees plus applicable GST as mentioned in the tender document

either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by

RTGS/NEFT/online.

Regarding of payment of EMD:

If the EMD amount is more than Rs. 3 Lakhs, it should be paid either by RTGS/NEFT/Online or Demand Draft

or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs.

10,000/- only) at the office address specified in the tender document or by RTGS/NEFT/Online.

Details of bank A/c for RTGS/NEFT/Online are as follows:

Sr No. Particular Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch DAHOD, Chakaliya Road

3 Branch code CHAKRO

5 IFSC code BARB0CHAKRO

6 Name of Account MADHYA GUJARAT VIJ COMPANY LTD

The Company reserves the right to reject any or all tenders or accept any tender without

assigning any reason thereof.

For & On Behalf of MGVCL

Executive Engineer (O&M)

D.O., MGVCL, DAHOD.

INSTRUCTIONS TO THE BIDDER

Regarding payment of Tender fees:

All the bidders will be required to pay tender fees plus applicable GST as mentioned in

the tender document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender document or by RTGS/NEFT/online.

Regarding of payment of EMD:

 Bidder/s can pay the E.M.D. amount in CASH (Up to Rs. 10,000/-) at Cash counter of

MGVCL Division Office, Baharpura, Ta. Dahod, Dist. Dahod 389151 during working days

between 10:30 A.M. to 04:00 P.M. and on working Saturday between 10:30 A.M.to 04:00

P.M. before the due date and time for submission of tender. Bidder must be uploaded

the original copy of money receipt of EMD fee payment in preliminary stage.

 If the EMD amount is more than Rs. 3 Lakhs, Bidder/s can pay the E.M.D. amount by

way of RTGS/NEFT/ONLINE /DD/Banker’s Cheque/Pay order/Bank Guarantee. The

EMD amount paid by RTGS/ NEFT/ONLINE mode should invariably mention the Tender

Number and The scanned copy of original documents (i.e. receipt of payment transfer

through RTGS/NEFT/ONLINE mode/DD/Banker’s Cheque/Pay order/Bank Guarantee)

must be uploaded at preliminary stage & original copy of the same will have to be

submitted in physical in Sealed cover stating “EMD cover Documents” at the office

address specified in this tender documents within 5 days of Bid opening by Speed

Post or RPAD only.

Details of bank A/c for RTGS/NEFT/Online are as follows:

Sr No. Particular Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch DAHOD, Chakaliya Road

3 Branch code CHAKRO

5 IFSC code BARB0CHAKRO

6 Name of Account MADHYA GUJARAT VIJ COMPANY LTD

Where ever Bank Guarantee(s) is/are to be submitted towards EMD/SD/ Performance Guarantee

against warrantee etc., MGVCL would accept Bank Guarantee issued by banks listed in

Government of Gujarat Finance Department, GR. No. FD/MSM/e-file/4/2023/4020/D.M.O Date:

B.G of Bank other than listed banks in Government of Gujarat Finance Department, GR. No.

FD/MSM/e-file/4/2023/4020/D.M.O Date: 11.03.2024 will not be accepted.

Cheques are not acceptable. Corporate Bank Guarantees Not Allowed.

This earnest money will be forfeited by the Company in case of successful bidder who, after his

tender has been accepted, refuses to pay the security deposit, sign & complete the contract

document before the validity of the offer. The earnest money will be refunded to all unsuccessful

bidders after the award of contract or expiry of the validity of the offer whichever is later. Tenders

without payment of earnest money deposit are liable to be rejected.

If EMD amount is paid by DD (i.e. demand draft)/ Banker’s Cheque then it is in favour of “Madhya

Gujarat Vij Company Limited”, Payable at Dahod.

a) The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO / NSIC /

DGS&D, Registration Certificates for the item under Tender will be eligible for exemption

from payment of EMD on upload of duly notarized original copies of minimum one

certificate from group A & B (i.e. one certificate from group A & one certificate from

group B) for availing exemption in payment of E.M.D. (This is mandatory).

Group A Group B

1 CSPO Registration Certificates

1 UDYAM Registration Certificate 2 NSIC Registration Certificates

3 DGS & D Registration Certificates

Note: In view of Ministry of Micro, Small & Medium Enterprises, Govt. of India, New Delhi

notification S.O. 2119(E) dated 26th Jun, 2020 and subsequent amendments, Only “UDYAM

REGISTRATION CERTIFICATE” out of SSI/MSME part II/Udhyog Aadhar Memorandum/Udyam

Registration certificate shall remain valid from 1st July-2022 OR from the date as amended in

future by the with time to time Notification issued from Ministry of Micro, Small & Medium

Enterprises (MSME), Govt of India.

b) The Certificates should indicate the manufacture of items offered. In case of UDYAM

REGISTRATION CERTIFICATE / Udyog Aadhar Memorandum, it should indicate the

manufacture of related group of item.

Also take note that, if the EMD be paid by way of Bank Guarantee, the validity of Bank Guarantee

must be for 6 Months from the last date of submission of the bid for this tender.

This is mandatory.

Note: 1. Bank Guarantee of Rs. 50,000/- and above must be signed by Two Bank Official

2. Designation of the officers must be mentioned clearly.

3. Place and Date of execution must be mentioned.

4. Official round seal of the bank is mandatory.

The item wise amount of EMD to be paid by the Bidder is shown in schedule-A of tender

documents. The bidders have to pay total amount of EMD for the offered item/s, for which they

documents. The bidders have to pay total amount of EMD for the offered item/s, for which they

participate in the tender. Bidder should state the breakup of quoted item/s and EMD paid for the

same on letter head and upload the same in Preliminary Stage, without which, their offer is

liable for rejection, If applicable.

Sr. Item EMD MSME

Tender Qty. Qty. offered

No. Description Amount (Yes or No)

Total Amount of EMD submitted

Total Amount of EMD submitted

If EMD is submitted vide Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee or notarized

exemption documents as per clause no.4 of general instructions to the tenderers. EMD shall be submitted in

a closed/sealed envelope, superscripted – “Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of Dahod O&M Division Office for the year 2025-2026”, sent by RPAD / Speed

Post only, so as to reach The MGVCL Dahod Division Office, Baharpura, Ta. Dahod, Dist. Dahod 389151 on

the day & time indicated in the Tender Notice.

The tender FEE & EMD Cover should reach the office on or before date and time mentioned. No tender shall

be accepted /opened in any case after due date and time of receipt of tender irrespective of delay due to

postal services or any other reasons and that MGVCL shall not assume any responsibility for late receipt of

No Interest will be allowed against payment of Earnest Money Deposit. Copy of Money Receipt or DD for

payment of tender fee, Vendor Registration fee & EMD must be placed in the Cover super scribing “EMD

Cover” along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover

should be kept as separate enclosure & should be submitted.)

Bidders shall submit Technical bid and Price Bid On-Line only and not in physical form.

[1] TECHNICAL AND COMMERCIAL BID:

The technical and commercial bid is to be submitted online and shall comprise all the technical details offered

in accordance with MGVCL specifications / drawings, guaranteed technical particulars and all the commercial

terms and conditions to be submitted duly signed & stamped on each page online.

The EMD Cover and On-line technical bids shall be opened on date and time as mentioned in Tender Notice.

Please note that the required documents should be invariably submitted online any tender without documents

is liable to be ignored. The tender bid will be rejected out rightly without entering in to any further

correspondence in this regard and no further reference will be made.

[2] Following documents only are to be submitted in physical form. Only If exempted or EMD

paid in the form other than RTGS/NEFT/Online).

[A] Tender fee and EMD cover containing the following:

Proof of Tender fee – Copy of money receipt of tender fee paid in cash or RTGS/NEFT/Online, DD for

Earnest Money Deposit (EMD), or Notarized copy of exemption documents or Bank Guarantee.

MGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

INSTRUCTIONS TO THE BIDDER - Downloading of Tender Documents (in PDF Format). For

downloading of Tender Please Click on Links: http://www.mgvcl.nprocure.com

Part -I TECHNICAL AND COMMERCIAL BID

Part-II PRICE BID

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

1. Tender No. GDC/Civil/FRP Fencing/2026-27/02

Rs. 11,800.00 (Including GST) ( Rs 10000+1800 GST)

Non Refundable.

3 EMD Payable Rs. 6,62,500/-

DETAILS BY THE BIDDER:

MR No._______________dated ____________ or Demand Daft

No._________________Dated __________ Drawn On

Towards Tender Fee

Demand Daft No.______________________ Dated__________

Amount Rs, --------------------------On _______ Bank towards requisite (EMD)

Earnest Money Deposit.

Name of bank __________________ and Validity of B.G. Till date: ___________

Towards requisite (EMD) Earnest Money Deposit.

Firm’s Sales Tax Regn. [TIN Number] _______________________________

(Enclose Xerox copy Notary Certified)

Firm’s PAN No. _______________________________ (Enclose Xerox copy Notary

5 P.F. No. _______________________(Enclose Xerox copy Notary Certified)

Instructions for e-Tendering (Online Tendering) Instructions to Bidders

5. Downloading of tender Documents

1.1. Bid document will be available on web site up to date shown in the tender document.

1.2. Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

6. Digital Signature

1.1. Bidders should have valid digital certificate as per Information technology Act 2000 using

which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who

are licensed certifying authority by Govt. of India.

1.2. For details regarding digital certificate and related training the below mentioned address

should be contacted

(n) Code Solution

A division of GNFC

301, GNFC Info Tower, Bodakdev, Ahmedabad

Tel: +91 26857316/17/18; Fax: +91 79 26857321; E-mail: [email protected]

1.3. Bidders who already possess valid Digital certificate need not procure a new digital

7. On line Submission of Technical and Price Bid

1.1. Bidders can prepare and edit their offers number of times before tender submission

date and time. After tender submission date and time, bidder cannot edit their offer

submitted in any case. No written or online request in this regard shall be granted.

1.2. It is compulsory for all bidders to submit their tender/s documents online only.

Technical, Commercial and Price-Bid must be filled in Electronic format on above

mentioned website and date shown in tender details before digitally signing the same.

1.3. Offers submitted without digitally signed will not be accepted.

1.4. Offers only in physical form will not be accepted in any case.

8. General Instructions

4.1. The fees for on line tender document will not be refunded under any circumstances.

4.2. EMD in the form as specified in tender document will be accepted.

4.3. Tenders without Tender Fees, Earnest Money Deposit (EMD) and which do not fulfill all

or any of the conditions or submitted incomplete in any respect will be rejected.

4.4. Conditional tender shall not be accepted.

4.5. MGVCL reserves the right to reject any or all the tenders or split the work between more

than one bidders without assigning any reasons thereof.

Executive Engineer (O&M)

Madhya Gujarat Vij Co. Ltd., Dahod.

To ensure that your offer submitted to MGVCL is complete in all respects, please go through the

following checklist & tick mark for the enclosures attached with your offer and submit online format:

Sr. Description Attached Not Attached

1 Earnest Money Deposit in the prescribed form

2 Tender Document Fee in the prescribed form

3 Tender document duly signed & sealed on every page,

as a confirmation of acceptance of the terms &

conditions of the document.

4 Details of similar work done in last Seven year along

with copies of the orders and certificates from the

customers, their address phone/fax as per the Offer

Evaluation Criteria and as per eligibility criteria for pre-

qualification. (Annexure I Page No.29)

5 Latest Bank Solvency Certificate, not older than

months, for a minimum amount of 20% of the

estimated cost of the work, issued by a bank listed in

the Government of Gujarat Finance Department's GR

(for Bank Guarantees) issued from time to time."

6 Submit Affidavit/Undertaking/Self declaration that

Contractor is Not Blacklisted/Debarred/Banned/Not to

dealt by any government, semi government,

corporation, Nagarpalika, etc. as on the date of opening

of Technical Bid. (Annexure-VI Stop Deal/Blacklisting (

for sample format Page-34)

7 Separate provident fund code number towards

registration of your firm with Regional P.F.

8 Contractor should produce audited copy of the Balance

sheet with profit and loss account of last three Years

with Unique Document Identification Number (UDIN

Number). Average Annual financial turnover during the

last 3 years (i.e. Financial Year 2021-22 to 2023-24),

ending 31st March of the previous financial year should

be at least 30% of the Estimated cost.

9 Power of Attorney, if any, for signing the bid documents

10 A copy GST Number, Permanent Account

Number(PAN) No.

11 Annexure – I to Annexure VII Duly Filled and signed.

12 Information about the Bidder – Duly Filled In Format

13 Sample Type Test certificates

14 Whether validity of your offer is confirmed as per the

15 Whether bidder is Small Scale Industry and desires to

avail exemption from EMD? If yes, notary certified copy

of the certificate of Registration with Small Scale

Industries (Part-2) indicating the manufacture of items

offered should be enclosed with the Technical Bid.

Provisional SSI Registration Certificates are NOT

INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Company

1a. Postal Address

1b. Telephone nos.

1c. e-mail address & URL

2 Type of Company Proprietorship/ Partnership/ Private Limited/

Attach Proof of Company Public Limited

Registration along with a copy of

the Partnership Deed/ Article of

Association and Memorandum

of Understanding

3 Name and designation of the

representative of the Bidder to

whom all reference shall be

made to expedite technical co-

4 Entrepreneur Memorandum Part

2registration with DIC/ NSIC

registration no./ CSPO

registration no./ DGS&D

registration no.

5. Factory Address

6a. Factory Telephone/Fax

6b. Factory e-mail address

6c. Floor area of the factory

6d. Manufacturing facilities

(a list of machinery be

attached as per annexure-V)

7 Name and address of the

Indian/Foreign collaborator(s) if

8 Offer submitted in Technical

Collaboration/ Joint Venture

with a foreign Company? if yes,

give details of such JV.

9a. Details of Technical Staff

available.(Please furnish

information as per Enclosed

9b. Details of workmen on muster

roll Skilled/semi-skilled/unskilled

(attach copy of muster roll)

10 Has the company/firm to

pay arrear of income tax? If

yes up to what amount.

11 Turnover of company for last Ist previous year -

3yearsand profit for each year. Iind previous year -

(with Annual Accounts) IIIrd previous year -

12 Has any Govt. Dept. / Under-

taking ever debarred the

company/ firm from executing

13 State the Arrangement made for

supply of FRP/SMC Sections. –

Name of Company along with

Certificate assuring supply of

materials as per specified

quantity and quality.

It is certified that the information provided above is true to the best of my knowledge and belief. If

any information found to be concealed, suppressed or incorrect at later date, our tender shall be

liable to rejected and our company debarred from executing any business with MGVCL.

Date: Sign. & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS

B-1 In this deed of agreement/ Offer, unless the context otherwise requires:-

MGVCL shall mean the Executive Engineer (O&M) or his representative of Madhya Gujarat Vij Co. Ltd.,

with Division Office Dahod at Dahod– 389151 and shall include his successors and assignees.

The Bidder shall mean the Bidder/ Associate whose Offer shall be accepted by MGVCL and shall include

such Bidders/ Associate heirs, legal representatives, successors and assignees. Associate shall mean

the business associate authorized and having valid agreement with Public Sector Enterprise having

experience in field with office in the State of Gujarat. The offer shall be considered on behalf of the

Public Sector Enterprise and authority letter for submitting the tender shall be furnished. If the Public

Sector Enterprise directly participates in the tender, Associate’s offer shall not be considered.

B-2 The Bidder shall be deemed to have carefully examined all the papers, drawings, etc. attached in the

contract. If he has any doubt as to the meaning of any portion of any condition/ specification, etc. he

shall before signing the contract submit the particulars thereof to MGVCL in order that such doubts are

B-3 The work, shall be completed within the completion period as mentioned in the agreement, failing

which penalty at the rate of ½ (0.5) % plus applicable taxes (if any) per week subject to maximum

of 10 % plus applicable taxes (if any) of agreement value shall be imposed. This excludes delay in

the completion of the work due to unforeseen reasons beyond the control and without fault and

negligence of the Bidder including (but not restricted to) act of God or public anomie action of

Government in its sovereign capacity, floods, epidemics, strikes, lockouts, fires and accidents. In the

event of any of the aforesaid contingencies MGVCL may be promptly kept informed by the Bidder by

Fax/Telex/Telegram followed by confirmation in writing with documentary proof within fifteen days of

commencement and cessation of Force Majeure circumstances. Under such circumstances reasonable

extension of time shall be granted by MGVCL. Application for such extension must be made before the

due date of completion of work as per agreement. In the event of termination of the agreement, MGVCL

shall be at liberty to get the remaining part of the work done through any other agency/Bidder in the

manner and on the terms it thinks proper. If the cost of executing the work as aforesaid shall exceed

the balance due to the Bidder, and the Bidder fails to make good the deficiency, MGVCL may recover

it from the Bidder in any lawful manner.

B-4 The Bidder shall have to comply with all rules, regulations, laws and bylaws enforced by local and State

Govt. and also the organization in whose premises the work has to be done.

B-5 The Bidder shall not, without the consent in writing of MGVCL, transfer, assign or sublet the work under

this contract or any substantial part thereof to any other party.

B-6 If the Bidder neglects to execute the work with due diligence and expedition or refuses or neglect to

comply with any reasonable orders within two days’ notice given in writing to the Bidder and if he fails

to comply with the notice, then in such a case MGVCL shall be at liberty to get the work or any part of

it, executed through any other agency/Bidder in the manner and on the terms it thinks proper. If the

cost of executing the work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails

to make good the deficiency, MGVCL may recover it from the Bidder in any lawful manner.

B-7 MGVCL shall have at all reasonable time access to the works being carried out by the Bidder under this

contract. All the works shall be carried out by the Bidder to the satisfaction of MGVCL.

B-8 Any question, dispute or difference whatsoever arises between MGVCL and Bidder, in connection with

this agreement except as to matters, the decision for which has been specifically provided, either party

may forthwith give to the other notice in writing of existence of such questions, dispute, difference and

the same shall be referred to the sole arbitration of a person nominated by Managing Director, MGVCL.

This reference shall be governed by Indian Arbitration Act prevailing at the time of dispute and the

rules made there under. The award in such arbitration shall be final and binding on all the parties.

Work under the agreement shall continue during the arbitration proceedings unless the MGVCL or the

Arbitrator directs otherwise.

B-9 MGVCL may at any time by notice in writing to the Bidder either stop the work altogether or reduce or

cut it down. If the work is stopped altogether, the Bidder shall only be paid for work done and expenses

legitimately incurred by him as on preparation of the execution of the work up to the date on which

such notice is received by him. Such expenses shall be assessed by MGVCL whose decision shall be

final and binding on the Bidder. If the work is cut down the Bidder shall not be paid for the work as so

cut down, but in neither case shall be paid any compensation what so ever for the loss or profit which

he might have made if he had been allowed to complete all the work included in the contract.

B-10 Routine test/ Acceptance tests shall be carried out on 100% quantity of Master Controller and its

accessories as per relevant IS/IEC at manufacture’s works, and remaining material the testing shall be

carried out on the quantity as per relevant IS/IEC criteria. The bidder shall make reasonable facilities,

at his cost for inspection and testing of the equipment/material by MGVCL’s Officials. Each lot shall be

dispatched to site only after provisional certificates of acceptance issued by MGVCL. Inspection and

test shall be carried out at the place of manufacture as well as on receipt of the equipment at site if

required. Inspection and tests do not relieve the bidder of his contractual obligations regarding

performance of the equipment at site/in actual use.

Prior to dispatch, the materials may be inspected and tested by MGVCL at the Bidder's works. Bidder

shall inform MGVCL for such inspection at least 7 days in advance before the probable date of dispatch.

As far as possible, the supplier of equipment shall give a minimum of 15 days’ notice of readiness of

material and give the inspection call accordingly. If on arrival of inspecting officer at the works, the

material is not found to be ready, the concerned supplier of equipment shall be liable for additional

expenditure MGVCL may incur on account of retention or re-deputation of the inspecting officer.

The officer deputed for inspecting for particular lot of material according to intimation from you may

also like to check Quality Control Plan and for that purpose he may demand the Test Reports of raw

material being procured.

Implications for not meeting quality requirements by Contractor:

In case of failures in testing:

a. The Contractor shall ensure that pre-dispatch inspection for materials is intimated only when the

material is completely ready for inspection. On due date of inspection, if it is found that materials

are not ready in required quantities or the inspection could not be carried out due to non-

availability of requisite calibrated certificate of instruments with manufacturer, closing of works

on scheduled date of inspection, non-availability of sufficient testing/material handling staff at

manufacturer works etc., all expenditures

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

Incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- plus

applicable taxes (if any) shall be recovered from the bills of the agency and re-inspection

shall be carried out on expense of Contractor.

b. 2nd such situation at same manufacturer/supplier shall result in rejection of name of

manufacturer from list of approved vendors/sub-vendors. In case sub-standard materials (old

component, re-cycled materials, re-used core material, re-used transformer coil material

etc.) offered for inspection and are noticed during the inspection, materials shall be rejected

and approval of sub-vendor shall also be cancelled for all such project projects.

c. In case, a material fails the pre-dispatch inspection as per GCC Clause 23, and also fails the

subsequent repeat inspection of the rectified/replaced material, the complete lot of material

under inspection will be required to be replaced by the manufacturer/supplier. If in

subsequent inspection of the new lot, the material again fails the inspection, then materials

shall be rejected, and approval of vendor/sub-vendor shall also be cancelled for all such

project projects. In such scenario any subsequent delay in contract performance due to

failure of materials in the test laboratory would be on account of Contractor and no time

extension would be provided by the Employer in this regard. Any LD levies in this regard

would be borne by the Contractor.

d. Apart from the above, in case of default by vendors/manufacturers, Contractor shall also be

penalized based on the no. of materials/lots get rejected as per below table:

Sr. of Material/lot rejected in a project/district

No. % Penalty imposed on

B-11 The materials supplied or installed shall be guaranteed by the Bidder n regard to quality

of material, workmanship, installation, etc. Defects developed in the system within

guarantee period, shall be rectified by the Bidder at his own expense promptly. In case

the defects are not rectified within 7 days of the receipt of the complaint by the Bidder,

MGVCL shall have full liberty to remove such defect or undertake such repairs as may

be necessary. The expenditure so incurred by MGVCL shall be deducted from Bidder’s

pending claims, security, etc. and if necessary may be recovered in other mode

provided under the law.

B-12 Notices, Statements and other communications sent by MGVCL through registered post

or telegram or telex or to the Bidder at his specified address shall be deemed to have

been delivered to the Bidder.

B-13 The work shall be carried out by the Bidder with prior approval of MGVCL. Work carried

out without MGVCL’s approval shall not be accepted and the MGVCL shall have right to

reject it and to recover the cost as so incurred, from the Bidder.

B-14 All equipment/material shall be suitably packed for transport/carriage at site and

outdoor storage during transit. The Bidder shall be responsible for any damage to the

equipment during transit due to improper or inadequate packing. The cases containing

15 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

easily damageable material shall be very carefully packed and marked with appropriate

caution symbols i.e. 'FRAGILE, HANDLE WITH CARE' etc. The contents of each package

shall bear marking that can be readily identified from the package list and packing shall

provide complete protection from moisture, termites and mechanical shocks during

shipment/transportation to site. Adequate protection must be provided for outdoor

storage at site in tropical humid climate, wherever necessary proper arrangement for

attaching signs for lifting shall be provided and all packages clearly marked with gross

weight, signs showing 'UP' and 'DOWN' sides of boxes, contents of each package, order

no. And date, name of the plant/equipment’s to which the material in the package

forms the part of, and any handling and unpacking instructions considered necessary.

The Bidder without any extra cost shall supply any material found short inside intact

packing case. The Bidder shall ascertain prior to shipment, from concerned authorities,

the transport limitations like weight and maximum allowable package size for

transportation. All packing cases and packing material shall become the property of the

B-15 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of MGVCL.

B-16 The inspection as mentioned in clause No. B-10 by MGVCL’s representative shall not

relieve the Bidder from full responsibility of completing the work confirming to the

requirement of this contract.

B-17 Conditional tenders shall not be accepted.

B-18 PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm

price. If more than one party is to be considered for placement of order, they will have

to match their end cost with end cost of L-1 technically acceptable bidder. MGVCL may

go to the L-2, L3 and so on depending upon the requirement. If MGVCL feels that there

is lack of serious competition or any other reasons, MGVCL may negotiate with the L-1

party. MGVCL’s decision shall be final and binding on all the parties.

B-19 ADDITIONAL REQUIREMENTS:

During the execution of the Contract, the Owner reserves the right to increase the

quantities of items under the Contract but without any change in unit price or other

terms & conditions. Such variations unless otherwise specified in the accompanying

GCC and/or Technical Specifications, shall not be subjected to any limitation for the

individual items but the total variations in all such items under the Contract shall be

limited to the extent of 50%(Fifty Percent) of the contract price by way of suitable

part of the Contract are provisional. Variation in quantity of the items shall be within

the limit of Fifty percent (50%). In case the quantity variation of the individual items is

beyond the limit specified above, the unit rates for the quantity beyond the said limit,

shall be mutually agreed based on prevailing market rates as may be fair and

B-20 The contractual period for execution and completion of the work stated in Schedule

(Supply + Erection) of this project is as below consist including commencement period

(45 days) from the date of issue of LOA (Letter of Acceptance). The commencement

date shall be given by Circle office.

16 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

Sr.No. Name of Qty. in Rmt. Division-wise Division-wise Time limit

Division workout as under. for completion (including

45 days commencement)

1 Dahod 7500 6.0 Months

17 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

GUIDELINES FOR BIDDERS

1. Tender are invited for

“Providing FRP Fencing around Distribution

Transformers at various locations within jurisdiction of Dahod O&M Division

Office for the year 2025-2026” The indicative quantities to be supplied, and

installed are as mentioned below :

Sr.No. Name of Circle Indicative Quantity of Qty. in Rmt. circle

DTR’s in Nos. workout as under.

The quantity mentioned above is indicative only and FRP Fencing has to be

provided around DTR’s at various locations under each of the Divisions. MGVCL,

at its discretion, may increase/decrease the quantity.

2. The typical layout drawing applicable for the tender invited is annexed.

3. Letter of Intent (LOI) shall be issued to the shortlisted Bidders indicating the

quantity allocated to them and the security deposit amount to be deposited by

them with MGVCL. Shortlisted Bidders will be required to deposit the requisite

security deposit within one week of issuance of Letter of Intent, failing which the

letter of intent will stand cancelled. The detailed work order will be issued to the

shortlisted Bidders only after receipt of requisite Security Deposit.

4. Bidders, to whom orders awarded, will be required to deposit security deposit of

5% of total order value awarded to them. The Security Deposit will be accepted

in the form of Demand Draft issued by any approved Bank in favor of Madhya

Gujarat Vij Co. Ltd. Payable at Vadodara. The Security Deposit can also be

submitted in the form of Bank Guarantee issued by any banks notified under latest

GR by Finance department of Govt. Of Gujarat. No interest will be paid on the

Security Deposit. The Earnest Money Deposit of the successful bidders will be

5. In the event of awarding the order of additional quantity, the Bidder will be

required to deposit additional Security Deposit on prorate basis within one week

of the issuance of LOI for the additional order quantity.

6. In the event of failure to supply and install fencing at locations offered by the

Bidder and as accepted by them while receiving the order, will lead to forfeiture

of the Security Deposit up to 100%and will lead to disqualification of the Bidder

for transacting business with MGVCL for at least two years or the time duration

as may be decided by the Managing Director, MGVCL.

7. The Bidder shall arrange to provide schedule of delivery and suggested time frame

required to carry out the work.

8. IDENTIFICATION OF SITE

18 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

Details of each location shall be made available through Executive Engineer of

each Division. The planning for each location has to be prepared in consultation

of the Deputy Engineer of the Sub Division under whose control the Distribution

Transformer is located. The layout plan for each location shall be certified by

concerned DE of the Sub Division and EE of the Division.

9. The payment terms shall be as follows:

100 % of value shall be paid against delivery and installation of the fencing

system. Monthly Running Account Bills shall be paid. The bills should be submitted

in Duplicate to respective Division Office along with following documents:

a. Approved layout sketch for respective Transformer centers

b. On-site verification/ inspection Report by MGVCL and/or its authorized

inspection agency/ies as per norms of MGVCL, for which the claim is received:

c. Security Deposit shall be released after Two5year from date of completion of

installation of fencing or after Finalization of Final Bill whichever is later. The

Bank Guarantee shall be suitably extended to cover the warranty period of

Two year or till final bill pass.

10. MGVCL, at its discretion, may award work to more than one Bidder and will decide

the quantity to be allocated to them. Decision of MGVCL in this matter, will be

binding to all the Bidders.

11. In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director MGVCL reserves the right

to cancel the order without giving reasons thereof and forfeit the security deposit.

12. Rates quoted by the Bidder will be inclusive of packing, forwarding, freight,

insurance, loading unloading, supply, installation, commissioning, and any/ all

charges for successful Supply & Installation of the system at any location in

Baroda O&M Circle.

13. Taxes and Duties: GST

The F.O.R. Destination prices are excluding GST as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of GST as

applicable should clearly be indicated separately. (GST means all applicable Tax

under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for

Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related

ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST charged

to COMPANY or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST is claimed by

you, it will be immediately passed on to the COMPANY, without COMPANY making

any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST is likely to be rejected if the rate of

GST is not mentioned clearly unless the bidder has opted for composition Scheme

under GST Act, which should be clearly indicated in the price bid. COMPANY may

19 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

at its discretion consider such offer with presumption of highest applicable rate of

VAT/GST prevailing when the price quoted is inclusive of GST.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & Certificate from Department. In

the event of withdrawal/cessation of the Supplier from Composition scheme

during the tenure of the contract, the rate mentioned in the price bid shall be final

and any additional GST will have to be borne by the tenderer. In no case additional

amount towards tax or otherwise will be paid /reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to /

mentioned in acceptance of tender only and any deviation in the same shall not

be accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above

as charged in the invoice shall be borne by the Supplier/Contractor. However, any

refund received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto

by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid / short paid to

the government or fail to upload the details or uploads inaccurate particulars on

GSTIN portal by the Supplier / Contractor within the stipulated time limit. In case,

Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due

to inclusion of any other additional item of their inputs / input services under the

ambit of the Input Tax Credit provisions under the GST Act, subsequent to the

date of submission of the offer, the same should be passed on to COMPANY and

you should inform such changes to COMPANY from time to time.

14. Third Party Inspection may be carried out by the agency authorized by

20 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

ELIGIBILTY CRITERIA FOR PREQUALIFICATION

AND TENDER EVALUATION CRITERIA

Price Bids of only those parties who are found qualifying, based on considerations

specified will be opened.

The following documents/details are mandatory to submit along with

01. Contractor should submit evidence of having work experience in the form of

work completion certificate of executed works The contractor should submit

the satisfactory work completion certificate from respective department /

organization. Contractor should produce evidence of experience having

successfully completed similar works during last 7 years ending last day of

the month previous to the one in which applications are invited should be

either of the following:

(a) Three similar completed works costing not less than the amount equal to

40% of the estimated cost. or

(b) Two similar completed works costing not less than the amount equal to

50% of the estimated cost. or

(c) One similar completed works costing not less than the amount equal to

80% of the estimated cost.

02. Latest Bank Solvency Certificate, not older than 12 months, for a minimum

amount of 20% of the estimated cost of the work, issued by a bank listed in

the Government of Gujarat Finance Department's GR (for Bank Guarantees)

issued from time to time."

03. Contractor should submit Affidavit/Undertaking/Self declaration that

Contractor is Not Blacklisted/Debarred/Banned/Not to dealt by any

government, semi government, corporation, Nagarpalika, etc. as on the date

of opening of Technical Bid.

04. Separate provident fund code number towards registration of your firm with

Regional P.F. commissioner.

05. Contractor should produce audited copy of the Balance sheet with profit and

loss account of last three Years with Unique Document Identification Number

(UDIN Number). Average Annual financial turnover during the last 3 years

(i.e. Financial Year 2021-22 to 2023-24), ending 31st March of the previous

financial year should be at least 30% of the Estimated cost.

06. Attested copy of Power of Attorney, if any, for signing the Tender documents.

07 Party must have GST Registration Certificate and should submit certified

copies of the same.

08. Tender documents along with any amendments issued with all the annexures

(Annexure I to VII) filled & signed.

1) Earnest Money Deposit (Payment RTGS/NEFT/Online or DD/BG or Exemption

certificate) and Tender Document Fee including GST in the prescribed form should

be submitted along with the tender.

21 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

2) Annual turnover of the firm should not be less than 50 Lacs (Fifty Lacs) in any

one year of last three financial years. The balance sheet for the same has to be

attached with the tender duly certified by Charted Accountant.

Qualifying Criteria

1) The Bidder should be manufacturer / trader or any agency having experience

in providing FRP fencing. The copy of purchase orders to be given for proof of

experience. Manufacturer will be given preference.

2) The Bidder shall have requisite resources (enclose details) in terms of

professional competency and financial soundness to complete the whole

package within the stipulated time period.

3) The Bidder shall have valid PF number. In absence of valid PF number, the

bidder will have to apply for PF number prior to submission of tender and the

same to be submitted at the time of tender.

4) Type Test reports for materials, as available, must be enclosed with the Bid.

All the required Type Test reports shall not be older than 7 (Seven) years. It

is mandatory to submit all the tests certificates at the time of submission of

The offer of the Bidders not satisfying any of the above criteria are likely to be

rejected. The Bidder shall be allowed to have tie up with any supplier for supply of

materials and or tie up with contract agency to carry out the field work. However, the

entire responsibility shall rest with the bidder in whose name the bid is submitted.

Forming consortium for bidding is not permitted. The Bidder should put forth

documents satisfying the qualifying requirements mentioned above.

22 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATION FOR FRP FENCING

AROUND DISTRIBUTION TRANSFORMER STATIONS

This specification covers the basic requirement for the complete design, manufacture,

fabrication, testing and inspection, packing, supply and Installation of Insulating type

FRP Fencing with necessary hardware, accessories, fittings, etc around Distribution

Transformer Stations located in various areas of Circles as specified.

2.0 Service Conditions:

The fencing supplied against this specification shall be suitable for satisfactory

continuous operation under the following tropical conditions:

1 Maximum ambient temperature (deg C)

2 Minimum ambient temperature (deg C)

3 Relative humidity (%)

4 Maximum rainfall (mm)

5 Maximum wind pressure (kg/sq m)

6 Maximum altitude above mean sea level (Meters)

7 Iso-ceraunic level (days/year)

8 Seismic level (Horizontal acceleration) (g)

9 Climate Moderately hot and humid tropical climate, conducive to rust

and fungus growth.

All components used in the manufacture of the FRP Fencing shall confirm to the

relevant Indian standard specification and IS-6746 i.e. Unsaturated Polyester Resin

System and IS 13410 Glass reinforced Sheet Moldings Compounds (SMC) as per latest

4.0 GENERAL TECHNICAL REQUIREMENTS:

4.1 The Fencing shall be antistatic and ultra violet resistant. Fencing shall be

manufactured using components made in accordance with IS-6746 and IS

4.2 FRP Fencing shall be made utilizing FRP Pultruded sections &FRP/SMC Pickets.

FRP sections shall be made from an advanced formulation of Thermosetting

Polyester Resin with Glass Fiber Reinforcement on state of art electronically

controlled pultrusion technology. Manufacturing process shall be pultrusion

using automated pultrusion machines. SMC Pickets from hot press

compression molded SMC confirming to IS

4.3 FRP Fencing shall be made of FRP and shall be corrosion resistant

and fire retardant (Low flammability) in accordance with the latest IS-

6746. An additive material shall be mixed with the FRP to make them resistant

23 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

to ultraviolet light. FRP/SMC Flats may be used as preferred by bidder. Colour

shade shall be as approved by DICOM.

4.4 The oxygen index shall be minimum 24 as per IS

4.5 The minimum glass content in the FRP and SMC material shall be 45% and

20% respectively

4.6 The FRP Fencing shall be free from sharp edges and corners, burns and

4.7 FRP fencing shall be supplied in completely knocked down condition and shall

be of ready to use type. The fencing system shall be suitable for onsite

fabrication using standard hardware and tools. The fencing shall be supplied

as per BOQ agreed between supplier and purchaser.

4.8 The fencing is constructed utilizing vertical post duly grouted / fitted in

ground/on floor. Horizontal rails fitted to sub frame to suite onsite mounting

the vertical posts, pickets fitted to rails and gate to facilitate entry and exit

restriction within the covered area.

4.9 FRP Pultruded Sections and SMC pickets shall have following mechanical

Sr. Parameter Value for FRP Pultruded Value for

No. Section SMC Pickets

a) Ultimate tensile strength: 2000-4000Kg/cm² 50 MPa

b) Flexural strength: 2000-10000 Kg/ cm² 155 MPa

c) Flexural modulus: 1.5-5x100000 Kg/ cm² N.A.

d) Izod impact: 130Kg/cm/cm of notch 45 KJ/m

e) Compressive strength: 1500-5000 kg/ cm² N.A.

f) Compressive modulus: 2.5-4.5 kg/ cm² N. A.

g) Bar col thickness: 50- 65 50-

h) Water absorption: <=0.6% <=0.25%

i) Glass Content Min. 45% Min. 20%

j) Flammability Low flammability as per IS

k) Flame Spread (Fire Less Than 15 as per BS

propagation Index) 476 (Part 5, 6 & 7)

l) oxygen index minimum 24 as per IS

4.10 FRP Pultruded Sections and SMC pickets shall have following Electrical

Sr. Parameter Value for FRP Pultruded Value for

No. Section SMC Pickets

a) Dielectric Strength Axial 30 – 45 kV / 25 mm 9 kV/mm

b) Dielectric Strength: 10-15 kV / 25mm N. A.

c) Arc Resistance > 120 sec > 120 sec

24 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

4.11 FRP Pultruded Sections Fencing – Routine & Acceptance Testing Parameters

shall include but not be limited to following:

Tests for FRP sections

Sr. Parameter Value specified

1 Visual As per approved drawing

2 Dimensions As per approved drawing

3 Glass Content Min. 45%

4 Flammability Low flammability as per IS

Tests for SMC Pickets

Sr. Parameter Value specified

1 Visual As per approved drawing

2 Dimensions As per approved drawing

3 Glass Content Min. 20%

4 Flammability Low flammability as per IS

5.0 CONSTRUCTION:

5.1 Vertical Posts:

The vertical post shall be made out of FRP Pultruded square hollow section of

size 50x50x5 mm. Such posts shall be kept at a distance not exceeding

mm c/c except gate opening and shall be grouted in the ground with c.c. of

ratio 1:2:4 in the pit of Size 300 x 300 x 450 mm. The work must be done

under supervision of concern SDO or authorized staff appointed by SDO. The

vertical posts shall be supplied with pre-drilled holes so as to accept Sub frame

provided using hollow FRP box sections 50x25x5 mm and other accessories

for fixing of gates etc. The length of vertical post shall be sufficient to take

care of grouting, depth i.e. underground and height of fencing above the

ground. Posts should be buried in foundation at least for 450mm from Ground

level. Post’s at corners and gate openings may be of different size/shape so as

to take care of the fencing requirements.

Rails shall be made out of FRP notch bars of 12 mm dia. provided at equal

spacing not exceeding 200 mm center to center as shown in drawing. The rails

are placed horizontally and height of the 1st rail from the ground as well as

gap between the rails shall be maintained as detailed in the approved drawing.

Pickets shall be made of flats of size 35x5 mm SMC or FRP provided at equal

spacing not exceeding 100 mm center to center mechanically locked between

vertical post as well as top and bottom member of sub frame as shown in the

drawing. Pickets shall be pre-drilled to facilitate fixing on the rails. Dimensions

of the sections utilized (vertical post, rail, picket), length of those sections

(height of fencing), gate openings, corner posts and the perimeter as well as

shape of area to be covered by fence shall be as per the drawing and shall be

as mutually agreed between the supplier and purchaser by way of issue of

approved drawing. The fencing Material of Construction (MOC) shall conform

25 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

to the IS: 6746 and/ IS 13410 as applicable and the fabricated, installed

fencing shall confirm to the approved drawing.

5.4 Fencing Gate

Fencing gate should have door with two shutters with One heavy duty SS

Aldrop of size not less than 16mm dia. and 350 mm long. Gate is to be provided

as per site conditions. General arrangements and layout of fencing is shown

in schematic drawing.

5.5 Danger Board:

Danger Board of size 250x200 mm (1.6 mm thick M.S.Plate) is to be provided

on left hand side of fencing with standard drawing as attached herewith.

Danger Board should have letter writing pattern and size as per drawing.

6.0 Other Conditions:

 At top the whole fencing shall be tied with FRP angle section 50 x 50 x

5mm to provide suitable stiffness. Angle section should be open able across

 Hardware for fixing/ assembling shall be of stainless steel.

 Gate should be suitably stiffened to prevent sagging.

Three Nos of Hinges of 100mm size on each door and shall be of heavy

duty SS and facilitate of outward at 180 degree of movement of gate flaps.

 Left door of gate should be provided with stopper of 300mm long and dia

of 10mm at upper and lower part of fencing with proper locking

 Transformer fencing erection should be done accruing to site situation and

as per instruction of Engineering in Charge of S/dn office.

 Supporting bracing flat size SMC molded / FRP flat 35 x 5mm and length

300mm are to be provided on each corner on top and bottom frames of

fencing and on each shutter of door.

 Grouting rod of MS with dia of 12mm and 250mm long at each vertical post

are to be provided as shown in drawing.

 Payment of bill will be based on running meter measure during joint

measurement with EIC.

26 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

7.0 DRAWINGS AND DOCUMENTATION:

7.1 The successful bidder shall submit sketches for each location of the FRP

Fencing and get the same approved at concern division office before

commencement of supply. The indicative schematic drawing is enclosed

7.2 The tendered shall furnish all details and clarifications required if any for

scrutiny and evaluation of the offer.

7.3 Manufacturing of material to be supplied shall be done strictly as per approved

7.4 Approval of drawing shall not absolve the supplier of his liability for ensuring

correctness according to applicable standards & regulations.

All the Type Tests shall be carried out from reputed Laboratories which are

accredited by National board of testing and calibration laboratories (NABL) of

Government of India or accepted by DISCOM. Test Reports submitted by Labs

such as CPRI, ERDA, ERTL, CIPET, ATIRA, Fire Research Laboratory (FRL) of

CBRI Roorkeeshall be accepted to prove that the FRP Pultruded Sections meet

the requirements of specification. Type Test Reports conducted in

manufacturers own laboratory and certified by testing institute shall not be

acceptable. The FRP Pultruded Sections used in FRP Fencing shall be fully type

tested for Mechanical and Electrical Properties. Attested copies of type test

reports are to be submitted.

9.0 TESTING AND MANUFACTURING FACILITIES:

9.1 The Bidder/manufacturer shall have necessary machinery for production of

FRP Pultruded Sections using Automated Pultrusion Machines as well as SMC

material and SMC hot press compression molding Machines if SMC is intended

to be used for FRP Fencing.

9.2 Manufacturer should have in house testing facilities for carrying out

the routine and acceptance tests. Each Lot dispatched should be

tested in-house and test report submitted to MGVCL. Those tests for

which testing facilities is not available in-house, same should be got

done by agency at his cost in Government approved laboratory as per

instruction of EIC.

9.3 Suppler shall be responsible for packing, transporting and delivery to the

10.0 Guaranteed Technical Particulars of FRP Fencing

Sr. Description Requirement Supplier

1 VERTICAL POST Box section of 50 x 50 x 5mm @ max YES/NO

(Pultruded FRP) 1000 mm c/c & corners

2 Sub frame section FRP Box section of 50 x 25 x 5mm YES/NO

3 Rail FRP Rod Dia 12mm @ 200mm c/c with YES/NO

notch and keys to lock pickets.

27 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

4 Pickets SMC molded / FRP Flat 35 x 5mm Thk YES/NO

5 Bracing Flat SMC molded / FRP Flat 35 x 5mm and YES/NO

6 Heavy duty SSAldrop Not less than 16mm dia and 350mm YES/NO

7 GRADE OF MATERIAL Pultruded FRP - UV and Fire Resistant YES/NO

FOR Fencing conforming to IS

8 Type Test Certificate Refer Clause 7.0 YES/NO

9 SIZE OF THE fencing HEIGHT: 1600 MM (1500 +100mm) YES/NO

above ground 450 mm in ground;

minimum Width & Length as per site

condition and as directed by EIC

(Engineer in Charge) .

MGVCL will take random samples from the material supplied and subject them to tests

in Government approved laboratories. The material should stand these tests and if

the materials do not stand these tests, they will summarily be rejected and the

supplier should make immediate arrangement to replace them with standard material

only after getting them duly inspected.

MGVCL also reserves the right to accept the whole or part of such supplies or of the

utilized material and recommend reduced prices taking into account the defects

noticed. Such reduction for the whole lot will be maximum up to 30% (Thirty) of the

end cost price, provided MGVCL accepts the material. In this respect, the decision of

the MGVCL will be final and will be binding on the supplier.

28 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Address of the Manufacturing

Sr. Item Manufacturing Time required Time required for Time required for

No. capacity of for erecting of the completion of total

Bidder (In RMT Manufacturing fencing system per tender quantity

per Month) in days location

29 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various locations within jurisdiction of MGVCL for the

Details of work experience in last Seven years

(To be completely filled by the Bidder)

Sr. Name of the Company Work Description Ref. & date Work Details of order

No. with full address, of the order Order & its configuration

phone, fax and name of Value

 Copies of MAJOR Work orders along with Work completion certificates should be attached with this information.

 If necessary, separate sheet may be used to submit the information.

30 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various locations within jurisdiction of MGVCL for the

Details of Technical staff available with the company for execution of work

(To be completely filled by the Bidder)

Sr. Name Qualification Additional Total Remarks

No. Certification Experience,

, if any no. of years

 Copies of Resumes and appropriate certifications should be attached with this information.

 If necessary, separate sheet may be used to submit the information.

31 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to Deviation offered

Chapter No, Clause

No. of the tender

32 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

List of Plant and Machinery

(To be completely filled by the Bidder)

For manufacturing of fencing panels

S. Name of Date of Date of Utility

No. equipment purchase calibration

33 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

Annexure V-Stop Deal/Blacklisting

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING /

BLACK LIST THEREOF).

Subject: Undertaking in regard to Stop Deal / Banned for Business dealing / Black

Ref: Tender No.:

authorized signatory of M/S

by certify that M/S __________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and/or banned for

business dealing and/or black listed by GUVNL and/or their any subsidiary company

viz. GSECL / GETCO / DGVCL / GUVNL /UGVCL/MGVCL/PGVCL , any Bank / Govt. /

Govt. agency / PSUs Bank(s) / Financial Institutions in India in the past as on RFP

submission date.

Seal of the Firm Signature of the Tenderer

34 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

(DECLARATION IN REGARD TO RELATIONSHIP WITH EMPLOYEE)

Sub:-Declaration In regard to Relationship with employee

Ref:- TENDER NOTICE NO: ………………………………….

All bidders will have to furnish the following declaration duly filled in, signed

and stamped for each quoted item of the tender along with the Technical Bid.

It is certified that,

__ authorized signatory of

relationship with any of the employees working in MGVCL. Further

__ authorized signatory of

interest (Shareholding in company and share in partnership firm) of no any

employees of MGVCL or his/her relative as defined in section2(77) of the

company’s Act 2013 is 10% or more in our firm

The above statement is true and is submitted against the Tender Enquiry

(The following Declaration to be signed by the bidder and submitted along

Description YES/NO (If yes,give the following

IF a Bidder has relations whether Name and Place Relation

by blood or otherwise with any of Designation of of with the

employees of MGVCL,the Bidder the Employee Posting Employee

must disclose the relation at the

time of submission of

Tender,failing which,MGVCL shall

reserves the right to reject the

Tender or rescind the contract.

Seal of the Firm Signature of the Tenderer

35 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

Declaration regarding CONFLICT OF INTEREST

“I / We declare that we do not have conflict of interest with other bidders for

particular quoted item/s”.

Confirm / Not Confirm: _____________

Name of Bidder / Manufacturer: ___________________

Address of the works: _____________________

Seal of the Firm Signature of the Tenderer

36 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

Name and address of

Sr. Item Est. Est. Rate Unit Est. Amount in

No Qty. in Rs. Rs.

Providing and fixing of FRP fencing of

1500mm height at Distribution

Transformer Centers with necessary

excavation, concreting for grouting

vertical posts up to 450 mm in ground,

Hardware, accessories, fittings, lock,

etc. complete as shown in

specifications and drawing enclosed.

The fencing shall comprise of one gate

2000 mm wide having two flaps and

payment for the same shall be

measured on Rmt basis.

For areas under Dahod O&M Division

Total Amount Without GST

Total Amount Without GST

Total Amount With 18% GST

Total Amount With 18% GST

Executive Engineer (O&M)

Dahod Division Office

I/We am/are willing to carry out the work at rate quoted by me in website

www.tender.nprocure.com for the tender ID

I/We hereby accept all the conditions and specifications of this tender document, and

 I/We have read & clearly understood the terms, conditions, and Schedule-B &

Technical specifications put by MGVCL on web-site.

 GST at applicable rate will be reimbursed in actual to the contractor only after

submission of sufficient proof of such payment made to the Govt. For claiming

37 | P a g e Seal; and “Signature of bidder

Name of work: - Providing FRP Fencing around Distribution Transformers at various

locations within jurisdiction of MGVCL for the year 2024-26

refund of GST agency has to submit invoice in the format as prescribed by the

GST at the applicable rate will be levied on the total Schedule – “B”. GST will

be subject CGST, SGST, UTGST, IGST act and rules, regulation and

notifications issued by Government / MGVCL from time to time. Contractor has

to classify the supply / service according to the GSN / SAC of CGST Act,

MGVCL also reserve the right of classification in case of any misclassification

of goods / services. Contractor has to provide invoice in standard format as

per CGST act and GST invoicing rules. GST will be reimbursed subject matching

of transaction in GST return. In case of mismatch, amount of GST will be

retained from the subsequent invoice of the contractor. For final bills, GST will

be retained and reimbursed on matching the same in GST return and after

receipt of request from the contractor.

 Labour welfare cess will be deducted from RA & Final bills considering new

construction work as per latest prevailing law.

 Security Deposit shall be released on successful completion of two year from

actual date of completion or finalization of final bill whichever is later.

SIGNATURE OF CONTRACTOR with stamp

38 | P a g e Seal; and “Signature of bidder