Bid for Annual Rate Contract for supply of Printing Materials to Birsa Munda Tribal University, Rajpipla

5. Supplier is required to submit Item-wise rate as per the attached list of Items in Annexure-III.

6. The bidder offering the lowest rate on the largest (Maximum) number of products will be selected as

the preferred supplier. This selected bidder will have the first right of refusal to match the lowest (L1)

rate offered by other L1 bidders for products where he is not the L1. If the selected bidder chooses

not to match the L1 rate for any such product, the original L1 bidder will be bound to supply that

product at the rate they initially offered.

7. Once quoted, the bidder shall not make any subsequent price changes, whether resulting or arising

out of any technical/commercial clarifications sought regarding the bid, even if any deviation may be

specifically stated in the bid. Such price changes shall render the bid liable for rejection.

8. Bidder shall quote the rates of items as mentioned with validity for 2 years.

9. The Bidder must have a registered office in the State of Gujarat. Relevant proof of documents should

be submitted along with Bid.

10. The organization should have an average turnover of Rs. 2,00,000 in the last three years (2022-

2023-24 & 2024-25). CA Certificate in the attached format to be submitted.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

11. The University will enter into the contract initially for 2 years, extendable to a further period

depending on the mutual consent with such modifications if required.

12. The Supplier shall supply all the items free of postage, packing and forwarding charges.

13. The University shall not make any advance payment to the supplier for the orders placed.

The payments shall be released by the University against the bill (s) received from the supplier after

having received the Goods in good state and to the satisfaction of the University.

14. Supplies are subject to inspection and approval by the Authority.

15. Random testing may be done to verify purity and performance, charges for the same shall be borne by

16. The batch number, expiry date, and manufacturing details must be clearly printed on packaging

wherever applicable.

17. All items must comply with relevant ISI / ISO / BIS standards where applicable.

1. BMTU may ask the bidder to submit any document subsequently if required.

2. The Bidder can quote the rates separately for all the Items, and the bidders have to supply a minimum

of 90% of Items, from orders received from BMTU. For 10% or less supply, the bidder needs to

inform BMTU within 5 working days. The above non-availability of such Items by clearly mentioned

with reason. Once an order is accepted finally the bidder must supply all Items.

3. In case of any dispute(s) arise, the decision of the Vice Chancellor of BMTU shall be final.

4. The BID will be rejected if the required documents are not submitted in the BID within the time

5. In case of partial supply, the payment of the bill will not be made.

6. The bidder is required to provide all the Items in the ready condition and it should not be damaged

while supplying the same at the specified location. If the Products are found damaged, they should be

replaced within a week by the bidder. The Payment for the same will be made thereafter.

7. The prices quoted will include all types of taxes, transportation charges, Labor charges, etc.

8. The selected bidder should submit an affidavit duly notarized that they will accept all the terms and

conditions within 1 month of getting the work order.

9. All supporting documents such as annual Financial Audit reports etc. must be duly stamped and

signed by the competent authority of the firm and the same must be attached to the application form.

10. The firm should submit a Fresh affidavit duly notarized on stamp paper of Rs.300 that they have not

abandoned any work of Union Government / State Government / PSU’s/Universities/Gov.

Organizations etc. during the last 3 years. They should also submit an affidavit that they have not

been blacklisted, debarred, declared non-performer or expelled by Union Government / State

Government / PSU’s /Universities/Gov. Organizations etc. during the last 3 years.

11. The decision of the Management regarding the technical qualification is final and binding to the

bidder and no correspondence will be entertained in this regard thereafter.

12. It is mandatory to quote for all items.

13. The awarded party have to complete the order within the time limit as per specified by the BMTU

14. If the selected bidder fails to provide items within the prescribed time limit, the work order for the

same items may be given to L2 bidder.

15. BMTU may ask the bidders to provide samples of Items and the bidder has to submit the same within

in prescribed time limit. If the bidder fails to do so, the work order will not be issued.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

16. In case of any litigation(s) that may arise in this matter, it shall be subject to the exclusive jurisdiction

17. All successful Bidders have to submit a security deposit of Rs.

18. The delivery Items will not be accepted if:

o It has been Re-Furbished

o If the Companies, Manufacturer / Brand etc. are misrepresented by any means,

o If the products are out of date

19. If the bidder fails to perform all and/or any of the terms and conditions laid down by BMTU from

time to time, BMTU will reserve the right to take actions of forfeiting the Security Deposit as well as

cancellation of the contract.

20. The Security Deposit will be refunded after the successful completion of a contract.

21. The Bidder shall bear all costs associated with the preparation and submission of the Bid and BMTU

will in no case be responsible for those costs, regardless of the conduct or outcome of the bidding

22. Bidder has to complete the work of supply Items within 30 days from the work order. The duration

may be extended up to 60 days as per the requirement and if BMTU thinks fit. The decision of

BMTU authority will be final and binding to the bidder.

23. Bids shall remain valid for 2 years after the date of Bid opening prescribed by Registrar, BMTU and

they have to provide Items at the same rate and condition to the office/any college of Gujarat State.

24. Late submission, bid modification and withdrawal of bid will not be accepted.

25. The bid evaluation committee will do the technical and financial evaluation of the bidders.

26. A 10% penalty will be levied on the total bill in case of failure to meet quality standards.

27. The contract can be terminated by BMTU after giving one month's notice to the supplier of Items.

Penalty details mentioned in the following table.

If Items, materials, or parts of an order are delayed, A penalty of 0.5% of the delayed item's value

the delay will be measured per week or any part will be applied per week of delay, up to a

thereof. maximum of 10%.

If Items, materials, or parts of an order are delayed An additional 10% penalty will be applied to

for more than 03 months beyond the actual delivery delayed items.

A replacement period of one week is allowed,

If Items or materials are damaged, misrepresented, after which a penalty of 0.5% of the purchase

missing, or not in acceptable condition. order value will be applied per week of delay, up

to a maximum of 10%.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

DOCUMENTS TO BE SUBMITTED ALONG WITH THE PROPOSAL

1. Details of experience in the field of supply of Printing Materials indicating value of the orders

2. 03 Work Orders and 03 Proof of Work Completion of Rs. 1,00,000/- or above amount (in aggregate)

from Government Organizations /PSUs/ Universities / GIA Colleges/ Govt. Institutes in the last

3. In case the bidder is a company- Certificate from ROC is required. In case of a Partnership firm or

LLP - Certified copy of the Partnership Deed is required. In case the bidder is proprietorship

organization, certified copy of GST is required.

4. The last three years Turnover Certificate signed by a Chartered Accountant.

5. Copy of PAN, TAN and GST Number.

6. Any other relevant document (The university may ask for another specific document(s) if required)

7. Affidavit duly notarized that the bidder will accept all the terms and conditions, and the completion

of the contract within 1 month of getting the work order.

8. An affidavit that they have not been blacklisted, debarred, declared non- performer or

expelled by Union Government / State Government / PSU’s etc. during the last 3 years.

9. EMD and Tender Fees to be submitted along with physical copy of tender.

Tender Timelines

Date of Publication of Tender Dt.02/06/2026

Pre Bid Meeting at BMTU, Main Campus, Administrative

Building, Jitnagar, Rajpipla, Ta- Nandod,

Dist. Narmada, Gujarat-393145 (Offline)

Last Date of Submission of Online Bid Dt.22/06/2026

Last Date of Submission of Physical Bid Dt.25/06/2026

Note: EMD and Tender Fees to be submitted Along with Physical Bid. Financial Bid is to be Submitted

The Rates to be quoted by the supplier should be excluding GST.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

Application Form

1 Name of the Firm:

Address (es) of Head Office &

Branches (if any) with telephone

2 numbers, fax numbers, email

addresses, Mobile No. and website if

Experience in this business

Name and address of Directors /

Managing Directors / Proprietor:

Any Important Subject Areas (Use

additional sheets, if required)

Permanent Account Number/TAN/

GST Numbers (Attach copies)

Name of Major Clients etc.

(Attach list if required)

Payment of fees (Rs.)

DD Number, Date, Bank, Branch etc.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

DECLARATION: The information provided above is true to the best of my knowledge and

belief. I shall be liable to the action for any incorrectness found at any time. I undertake to

intimate any change in the above information. The above Firm has not been debarred by any

Institution for supply of Printing Materials.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

Particulars Yes/No Page no.

Details of Similar Work

Works Order and Proof of

Work Completion

Last Three-Year CA

Certificate with UDIN

4. PAN/TAN Number

Partnership Deed / Copy of

ROC (if Applicable)

6. Notarized Declaration

7. Any other documents

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

સાઇઝ GSM પેપર પ્રકાર (રૂ.)

લોગ ર્ેબલ કવર-130 GSM બેકલર પ્રિન્ર્ીંગ ઇનર પેજ-60 GSM 8.5 x

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

સાઇઝ GSM પેપર પ્રકાર (રૂ.)

28. વાળા પઠું ા 100 GSM

page બક) ઝાડા પઠું ા પેજ સહિત

સાઇડ નુંબરીંગ સાથે (100 GSM ) 130 page 18 જાડા પઠું ૂ ા

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

સાઇઝ GSM પેપર પ્રકાર (રૂ.)

કલરપ્રિન્ર્ – PPT સ્પાઇરલ બાઇનન્ડિંગ સાથે / વગર ર્ેર્ પેપર –

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૧૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૨૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૩૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૪૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૫૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૬૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૭૦૦

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

સાઇઝ GSM પેપર પ્રકાર (રૂ.)

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૮૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૯૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૧૦૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ર્લ્ર્ી કલર પ્રિન્ર્ સાથે -૨૦૦૦

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૧૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૨૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૩૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૪૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૫૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૬૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૭૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૮૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૯૦૦ નુંગ (યપ્રનવપ્રસિર્ીની સચના

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૧૦૦૦ નુંગ (યપ્રનવપ્રસિર્ીની

કલરપ્રિન્ર્ –૧૨૦ GSM પેપર સીર્ ૨૦૦૦ નુંગ (યપ્રનવપ્રસિર્ીની

A4 સાઇઝ ૮૦ GSM પેપર (JK COPIER PLUS/Equivalent, 1-

Ream/500 sheets, 80 GSM, Size: 21.0 X 29.7 cm)

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

સાઇઝ GSM પેપર પ્રકાર (રૂ.)

A3 સાઇઝ ૮૦ GSM પેપર (JK COPIER/Equivalent, 1-Ream/

500 sheets, 80 GSM, Size: 29.7 X 42 cm)

કલરપ્રિન્ર્ –કલર લેર્ર પેડ ૧૦૦ GSM(100 નુંગ એક ગર્ પેડ

કલરપ્રિન્ર્ –કલર Visiting Card (100 નુંગ)

Note: Commercial Bid/Discount of percentage filled online on (n) procure website only will

be accepted. Physical Commercial bid will not be accepted.

DECLARATION: The information provided above is true to the best of my knowledge and

belief. I shall be liable to the action for any incorrectness found at any time. I undertake to

intimate any change in the above information. The above Firm has not been debarred by any

Institution for supply of Items, journals and other library resources.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

(Declaration on Rs. 300/- Stamp Paper)

Undertaking by the Authorized Vendor/Supplier

I, ………………………………… (Name of Authorized Vendor or supplier/ Authorized person),

Aged about ……. years, working at……………………………………………………. (Postal

Address) do hereby swear this affidavit that, I am the proprietor/ Partner of/ Director of

……………………………… (Name of company/ firm) Registered at .................... (Regd.

Address) I do hereby swear that, the BID documents submitted for the work of ...... (name of the

work) are true, correct and complete. I/My agency am/is not blacklisted by any organization in

India from participating in any project/s, either individually or as a member of a consortium.

There have been no criminal proceedings / convictions against the Vendor/Supplier at any point of

time. In case the documents pertaining to the BID submitted by me are found to be incorrect or

false, I shall be liable for action under the relevant provision of the Indian Penal Code and other

I further undertake that if the above declaration proves to be wrong/incorrect or misleading, BID

stands to be cancelled/terminated immediately.

If work is allocated to our company/firm then utmost care will be taken and if we fail in any part

then BMTU can demand for financial loss, impose a penalty, forfeiture of Security Deposit and

also can take legal action against our company/firm.

We are not involved in any litigation that may have an impact on affecting or compromising the

delivery of services as required under this assignment. I/We am/are not a relative/blood relation of

any key managerial person of BMTU, Rajpipla. We are not a firm in which any key personnel of

BMTU, Rajpipla or his/her relative is a partner. I/We am/are not a partner in a firm in which any

key managerial person of BMTU, Rajpipla or his/her relative is a partner.

We accept all the terms & conditions and complete work within the stipulated timeframe of one

month from the date of receiving the work order.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

We further confirm that we are aware that our BID with Birsa Munda Tribal University, Rajpipla

with reference …………………………………………. would be liable for rejection or

any appropriate action as BMTU may deem fit, in case any material misrepresentation is made or

discovered with regard to the requirements of BID mentioned above during stage of

shortlisting/selection process.

Signature: Name:

Business Address: Place

Date: DD/MM/YYYY

(On the Letter Head of CA)

Turnover Certificate

This is to certify that M/s (PAN

no: ) registered at has achieved the

following total turnover during the financial year 2022-23, 2023-24 and 2024-25.

Sr. No Financial Year Total Turnover (In Rs.)

This certificate has been issued on the basis of documents and records provided to us.

Place: - …………………

Date: - DD/MM/YYYY

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder

Seal and Signature of CA with stamp.

I have read and understood all terms and conditions and consequence thereon of the tender document

Signature & Seal of Bidder