Biennial Contract for Providing Canteen Services at SMIMER Medical College, Surat

Sr. Description of work 1 Earnest Money Deposit

No. 2 (INR) Document Fee (INR)

1 Biennial Contract for Providing Canteen 1

Services at SMIMER Medical College, Surat 2

a Downloading of Tender Documents 18/06/2026 to 02/07/2026 upto 18.00 hrs

b Prebid Meeting 24/06/2026, at 11.00 am

At College Council Hall,

1st Floor, D-Block, Smimer, Umarwada,Surat.

c On line submission (Last Date) Upto 02/07/2026 upto 18.00 hrs.

d Submission of Document Fee & EMD in Hard Upto 09/07/2026 upto 18.00 hrs.

Copy, by RPAD/Speed Post To, Chief Accountant,

(Postal Authority, GoI) Only. SMC shall not Surat Municipal Corporation,

be held responsible for any postal delay. Tapipura, Tapibhavan,

e Opening of Technical Bid/s (Online) On or after 03/07/2026, 11.00 hrs

f Opening of Price Bid/s (Online) On or after 13/07/2026, 11.00 hrs

The commercial bid submission should be done on the website https://smctender.nprocure.com

only before the last date & time for submission.

 Price bid in physical form shall not be accepted in any case.

 Submission of Tender fee, EMD and Affidavit in hard copy is to be done at above

mentioned address by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any

Incase bidder needs any clarification or if training required for participating in online

Bid, they can contact the following office :-

nCode solution – A division of GNFC Ltd.

403, GNFC, Infotower, Bodakdev, Ahmedabad-380 054 Gujarat (India)

E-mail : [email protected] Website : www.nprocure.com

For further particulars contact above office/or visit on following website.

I. https://nprocure.com

II. https://smctender.nprocure.com

SMIMER MEDICAL COLLEGE

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*P Submission of misleading / contradictory / false statement or information and

fabricated / invalid documents.

(P All documents are not notarized as required.

)P All mandatory documents are not submitted as per mentioned in tender required

document’s list / checklist of document (Page No.12)

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(P Sealing, marking and submission of the bid :

This “Technical Bid” duly filled in, sealed and superscripted as “Technical Bid, ONLINE

TENDER NOTICE NO. SMIMER / DEAN /02/ 2026-27": Bid for "Biennial Contract for

Providing Canteen Services at SMIMER Medical College, Surat" shall be put in a separate

envelope, along with the Earnest Money Deposit (EMD) & Bid Fee and send to:

Details to be mentioned on sealed envelop

TENDER DETAILS To,

Notice No.: SMIMER / DEAN /02/2026-27 The Chief Accountant,

"Biennial Contract for Providing Canteen Services at SMIMER Medical Surat Municipal Corporation,

College, Surat " Mahanagar Seva Sadan,

Last Submission Date (Submission of Tender fee, EMD, Technical Bid Gordhandas Chokhawala Marg,

& Other documents (Hard copy) etc) : On or before Dt.: 09/07/2026 up Tapipura,Tapi Bhavan, Surat -

)P E.M.D. & Tender fee, affidavit on non-judicial stamp paper of Rs.300.00 and all other

technical documents shall be submitted online in electronic format also (by scanning) while

uploading the bid. Scanned documents must be coloured scans to be seen as original.

Scanning in black & white or grey shall not be acceptable.

Only the following Documents shall be submitted in hard copy to Surat Municipal

Corporation by all bidders.

 Earnest Money Deposit as mentioned in the tender. (i.e. D.D. / Bank Guarantee)

 Tender Fees as mentioned in the tender.

 Affidavit on Non Judicial Stamp Paper of Rs. 300/-

Affidavit must be notarized clearly displaying stamp, number and name of the notary and

all other documents should be duly signed & stamped by the tenderer.

No documents will be accepted before or after opening of technical bid.

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TENDER FORMAT (GENERAL)

1 (a) Name of the Tenderer

(b) Party Code as awarded by SMC

(c) PAN no No. :

(e) Professional Tax No. No. :

(f) ESIC No No. :

(g) EPF No. No. :

(h) Labour License No. :

(i) Food License No. :

(j) Details of Other Licenses held in Yes / No. :

view of provision of any act. No. & Date :

Registration Details/ Validity Date

[Submit attested copy of certificates]

(k) What is the firm of Business

You submit this tender as

-Sole Proprietor ?

(Registration No. under shops &

Establishment Act.)

-Sole Proprietor ?

(Registration No. under shops &

Establishment Act.)

-Hindu Undivided Family (HUF)?

-Partnership Firm ?

-Public Limited Company under

the Companies Act ?

-Private Limited Company under

the Companies Act ?

-State Govt. owned Undertaking

Corporation/ Enterprise ?

-Central Govt. owned

Undertaking Corporation/

-Co-Operative Society?

-Unit known as “Khadi & Village

Industries” as per Khadi and

Village Industries Commission

-Association of Persons ?

-Any Other, Please Specify.

2 Complete Address of the Tenderer

(a) Head Office

(b) Office Nearest to Surat

(c) Name of Contact Person

(d) Phone No. :

(e) Mobile No. :

3 Give details about your mode of

ensuring supply to SMC.

4 Do you agree to all the terms and [ ] Yes

conditions of the Tender? [ ] No.

If no, then please specify where and

how you differ.

Date: Signature and Seal of

Authorized Person

Tenderer's Seal : _______________________

 REQUIRED DOCUMENT’S LIST / CHECKLIST OF DOCUMENTS

The bidder will be required to upload the duly signed, stamped and notarized color

scanned copy to be seen as original of below mentioned documents in the same order of

sequence online on smctender.nprocure.com during e-tendering process:

Attached Your Page Remarks*

No Details Yes/No/Not

1 Demand draft for Tender fee

2 Demand draft for Tender Earnest money (EMD)

3 Firm Registration

4 PAN Card (personal & Firm)

5 GST (Wherever applicable)

6 Professional Tax Registration Number

7 ESIC Registration (Wherever applicable)

8 EPF Registration (Wherever applicable)

9 Labour License (Wherever applicable)

Bank solvency certificate of current financial year

10 of nationalized / scheduled bank (20% of the

contractual obligation)

Experience Certificate and/or photocopies of

work order of canteen for one year.

12 Affidavit on Rs. 300/- stamp paper

Food license/Health/Registration certificate of

13 establishment as applicable

14 Breakup of all aplicable taxes alongwith percentage

with HSN Code (On letter pad of Chartered

* Please clarify when document is not attached whether it is not applicable with remarks.

(i) Additional documents other than above if any, required for supporting the claims made

by the bidder should be attached.

(ii) Demand draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format

through online mode (by scanning) while uploading the bid. This submission shall

mean that E.M.D. & tender fee are received for purpose of opening of the bid.

Accordingly offer / tenders of those tenderers whose E.M.D. & tender fee is received

electronically shall be opened. However, for the purpose of realization of E.M.D. &

Tender Fee bidder shall send the E.M.D. as well as Tender Fee in required format in

original through RPAD/Speed post so as to reach to Chief Accountant, Account

department (main office) SMC within 7 days from the last date of online submission of

the price bid. Punitive action shall be initiated for non submission of E.M.D. & Tender

Fee in original to Account department (main office) by bidder as follows :

In the first case of non-receipt of the original demand draft in the office of the Chief Accountant of

Surat Municipal Corporation within the stipulated time, penal action will be taken to recover the

penalty as per the table given below.

No. Tender Amount Penalty Amount Rs.

1 Up to Rs. 1.00 crore 10,000/-

2 more than Rs. 1.00 crore and Up to Rs. 10.00 crore 20,000/-

3 More than Rs. 10.00 crore and up to Rs. 50,000 crore 30,000/-

4 More than Rs. 50.00 crore and up to Rs. 100.00 crore 70,000/-

5 More than Rs. 100.00 crore 1,00,000/-

If the tenderer does not deposit the above penalty amount with the Municipal Corporation within

If the tenderer commits such a default/mistake for the second time,

In both the cases punitive action (if the contractor does not pay the tender fee and the security

deposit within the stipulated time, the registration of the contractor will be kept in abeyance for

(six) months and the e-tendering code will be cancelled for 06 (six) months.) will be taken against

Any documents required for supporting the tender bid shall be scanned and sent online in electronic

format and hard copies shall not be accepted separately. (Reference:- Roads and Buildings

Department Circular No.: Parch-102008-5-S, Secretariat Gandhinagar, dated 18/01/2008 and dated

All the documents must be colored scanned to be seen as original. Scanning in black and

white or gray shall not be acceptable.

All the documents must be notarized clearly displaying stamp, number and name of

(iii) E.M.D. & Tender fee, affidavit on non-judicial stamp paper of Rs.300.00 and all other

technical documents shall be submitted online in electronic format also (by scanning) while

uploading the bid.

Only the following Documents shall be submitted in HARD

COPY to Surat Municipal Corporation by all bidders.

 Earnest Money Deposit as mentioned in the tender. (i.e. D.D.

/ Bank Guarantee)

 Tender Fees as mentioned in the tender.

 Affidavit on Non Judicial Stamp Paper of Rs. 300/-

(iv) No documents will be accepted before or after opening of technical

Company/Firm name with seal_____________

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s$!f GST CLAUSE FOR CONSTRUCTION/ ERECTION/ COMMISSIONING/INSTALLATION/ REPAIRs/

MAINTENANCE/RENOVATION/ FABRICATION OF STRUCTURE INCLUDING BUILDING (MEANS ALL

WORKS CONTRACT/TURN KEY PROJECTS/SUPPLY OF MATERIAL/GOODS.

GST(Goods & Service Tax) has come in existence from 1st July,2017.Contractor/Successful

Bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the

Terms of contract agreed upon during the course of execution of this Contract.

During the course of execution of contract, if there is any change in Rate of GST(Goods &

Service Tax) by the Government, the same shall be reimbursed / recovered separately by

SMC, subject to the submission of original Receipt/Proof for the amounts actually remitted

by the successful Tenderer /Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor / Successful Bidder certifying that the amount of

GST paid to the Government and the same shall be intimated / submitted/claimed within

( Thirty ) Days from the date of payment. Remittance of GST within stipulated period shall

be the sole responsibility of the Successful Bidder/Contractor, failing which, SMC may

recover the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this

regard. Further, the non-payment of GST to the Government may lead to the termination of

the contract and forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes /Duties /Levies / Cess or any other incidentals etc. or

any increase in the existing Taxes / Duties / Levies /Cess or any other incidentals

etc.(Excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor / Successful Bidder only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned therein and

the taxes shall be shown separately on the face of the invoice so as to claim as ITC by SMC.

s$Zf All the applicant contractors are required to have their own employers code number under

EPF Act, 1952 and are required to comply the applicable provisions of said statute regularly

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(To be signed on a Rs. 300/- stamp paper attested by notary)

 I/We have carefully read all the terms and conditions & have satisfied ourselves of the meaning

implied therein and after fully understanding all the implications of these terms and conditions. We

agree with them without any reservation, and undertake to abide by it fully and unconditionally.

We understand that in the event of any declarations and contents being false or untrue the

contract is liable to be terminated & black-listed.

 I/We, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct. I/We also understand that in case of wrongful / false information, corporation

is entitled to take any civil & criminal punitive action against me / us.

 The undersigned also hereby certifies that neither our firm M/s

____________________________________ nor any of its constituent partners have abandoned

any work in India nor any contract awarded to us has been rescinded during last five years, prior to

the date of this bid.

 The undersigned hereby authorize(s) and request(s) any bank, person, authorities, government or

public limited institutions, firm or corporation to furnish pertinent information deemed necessary

and requested by the SMC to verify our statements or our competence and general reputation etc.

 The undersigned understands and agrees that further qualifying information may be requested,

and agrees to furnish any such information at the request of the SMC.

 The SMC and its authorized representatives are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with

this bid and to seek clarification from our bankers and clients regarding any financial and technical

aspects. This Affidavit will also serve as authorization to any individual or authorized representative

to any institution referred to in the supporting information, to provide such information deemed

necessary and requested by representative of Surat Municipal Corporation to verify statements and

information provided in the Tender or with regard to the resources, experience and competence of

Signed by Authorized signatory of the firm

Title of the office

Name of the firm

Note:- The affidavit format as indicated above to be furnished on non-judicial stamp paper of

Rs.300 and duly notarized.

Name of work: Biennial Contract for Providing Canteen Services at SMIMER

Medical College, Surat

Online Tender Notice No. SMIMER/DEAN/02/2026-27

Sr. Description Rent for one month (Rs)

Net Maximum Total Amount Gross Rent Amount for

Net Maximum Total Amount Gross Rent Amount for

rent for one of GST (Rs) Amount per year (Rs)

month (Rs) (B) month (Rs) (With GST)

1 Rent for premises

providing canteen

facility on rental basis at

SMIMER college, Surat RENT TO BE QUOTED

(First year) and

subsequent every year

5% rise. (Maximum

Note : It is mandatory to mention amount of total GST

Signature of the Tenderer with seal DEAN