Repairs to road Near power house at port Navlakhi

Name of work: Repairs to road Near power house at port Navlakhi.

Amount put to tender

:: DRAFT TENDER PAPER ::

Downloading of tender documents (Start Date): Dt. 19/08/2026 from 18.00 hrs.

On line submission of tender: Dt. 02/09/2026 up to 18.00 hrs.

OFFICE OF THE OFFICE OF THE

Executive Engineer ( C ), Superintending Engineer ( C )

PIU, Morbi PIU, Morbi

Phone: 02822-234465 Morbi.-363641

Sign of Contractor Executive Engineer ( C )

STANDARD BIDDING DOCUMENT

COMPLETE BIDDING DOCUMENT

GOVERNMENT OF GUJARAT

This is a generic SBD to be used for civil works. Each user/concern department needs to

examine and put up their particular bidding requirement like; qualification criteria,

contract Data etc., marked at [#] while finalizing their own bidding process.

Sign of Contractor Executive Engineer ( C )

Sr. No. Section Description Page No

1 Invitation for Bid (IFB) 4-7

2 Section-1 Instructions to Bidders 8-28

3 Section-2 Qualification Information 29-36

4 Section-3 Conditions of Contract 37-64

5 Section-4 Contract Data 65-73

6 Section-5 Technical Specification 74-111

7 Section-6 Form of Bid 112-114

8 Section-7 Bill of Quantities 115-118

9 Section-8 Securities and Other Forms 119-130

10 Section-9 Drawings 131-132

11 Section-10 Documents to be furnished by Bidder

12 Section-11 Cement –Consumption 134-135

Sign of Contractor Executive Engineer ( C )

INVITATION FOR BID

Sign of Contractor Executive Engineer ( C )

NATIONAL COMPETITIVE BIDDING

1. The Gujarat Maritime Board invites bids for the construction of works detailed in the table.

The bidders may submit bids for any or all of the following works.

Name of Approximat Bid Cost of Period of #Class of

work e value of security document completi Registr9atio

works (Rs.) (Rs.) (Rs.) on n /Category

Repairs to road 11,92,643.20 14,100.00 1062.00 4 (Four) E2 class or

Near power (Incl. GST) (Incl. GST) months above in public

house at port works

Navlakhi. department of

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online NIT at

website https://www.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document

Fee/Tender Fee through Demand Draft only of any Schedule Bank payable at Morbi and in

favour of ‘Executive Engineer (Civil), Gujarat Maritime Board, Morbi. Once the Bid is received

online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid

Security / EMD shall be submitted in electronic format through online (by scanning) while

uploading the bid, this submission shall mean that bid document / tender fee and Bid Security

/ EMD has been received. Accordingly, the offer of only those shall be opened whose Bid

Document / Tender Fee and Bid Security / EMD have been received electronically. However,

for the purpose of realization of Demand Draft, and FDR / Bank Guarantee bidder shall send

the same in original through R.P.A.D. so as to reach to Executive Engineer (Civil), Construction

Division, Gujarat Maritime Board, V C Fatak, Morbi - 363641 (Telephone No. 02822- 234465)

(Fax No. 02822- 234465) within 7 Days from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in original

to Executive Engineer / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the online NIT at

website https://www.nprocure.com in the presence of the bidders or their authorized

representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids will be

opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on ………………………………at ………………………..hrs. at the office ofto

clarify the issues and to answer questions on any

matter that may be raised at that stage as stated in clause 9.2 of ‘instructions to Bidders’ of the

bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be

rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the tender

submission date and time. After the tender submission date and time, the bidder cannot

modify / edit / withdraw their submitted offer in any case. No written or online request in

this regard shall be granted.

Sign of Contractor Executive Engineer ( C )

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender are

liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder

will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the format

given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly in

electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past it shall

not be deemed to be a ground / reason for not giving required information for this work /

L. Information supplied for earlier projects shall not be considered while evaluation of this

bid. The Government will not ask for any other information, unless it is found absolutely

necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING&BRIDGE) kindly

refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and Bridge

Works following documents shall be submitted in electronic format only through online by

scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD should be sent in

original to the Tender opening authority through RPAD, so as to reach the Executive Engineer

within 7 days from last day of submission of Bid.

1) Registration in E-2 Class or above issued by Gujarat State R & B Deptt / W.R.D or

other govt. Department.

2) Experience certificate-3A form for successfully completed similar works (Paver

block road) during last 5 years ending last day of the month previous to the one in which

applications are invited from state Govt/Central Govt/PSU/Board/Nigam only as

mentioned below.

I) Three similar completed works costing not less than the amount equal to

percentage (Forty Percent) of the estimated amount put to tender

Sign of Contractor Executive Engineer ( C )

II) Two similar completed works costing not less than the amount equal to

percentage (Fifty Percent) of the estimated amount put to tender

III) One similar completed works costing not less than the amount equal to

percentage (Eighty Percent) the estimated amount put to tender similar type of

3) A solvency certificate amounting Rs. 2,38,530.00/- or above issued on or after

01/01/2025 or later. (Calendar year 2026) Such Solvency certificate should be

issued by either schedule bank or a nationalized bank

4) Copies of certificate regarding previous experience, The Experience of

having successfully completed defined similar work during last

3(three) years ending last day of the month previous.(i) One similar

completed works each costing not less than the amount equal to 40%

of the estimated cost amount put to tender, including One similar work

having 40% paver block area of this tender area of paver block of

120mm thick and M-55 Grade conc. Work completed successfully.

5) PAN issued by Income tax department and EPF Number.

6) Certificate of Registration for GST

7) Copy of Provident Fund Registration - Code No. acknowledgement

8) ESIC no and acknowledgement

9) Demand Draft of Tender fee

10) FDR for Earnest Money.

Sign of Contractor Executive Engineer ( C )

INSTRUCTIONS TO BIDDERS

Sign of Contractor Executive Engineer ( C )

Section1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 10 19. Sealing & Marking of Bids

2. Source of Funds 10 20. Deadline for Submission of

3. Eligible Bidders 10 21. Late Bids

4. Qualification of the 10 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 14 E. Bid Opening and Evaluation

7. Site Visit 14 23. Bid Opening

B. Bidding documents 25. Clarification of Financial

8. ContentofBidding 15 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 15 27. Correction of Errors

10. Amendment of Bidding 16 28. Deleted

29. Evaluation and Comparison

Of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 17 F. Award of Contract

13. Bid Prices 17 31. Award Criteria

14. Currencies of Bid and 18 32. Employer’s Right to Accept

Payment Any Bid and to Rejectany

15. Bid Validity 18 33. Notification of Award and

Signing of Agreement

16. Bid Security 18 34. Performance Security

17. Alternative Proposals By 19 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 19 36. Dispute Review Expert

37. Corrector Fraudulent

Sign of Contractor Executive Engineer ( C )

1. Scope of Bid

1.1 Executive Engineer (C), Gujarat Maritime Board, V C Fatak, Morbi invites bids for the

Construction of works (as defined in these documents and referred to as ‘the works”)

detailed in the table given in IFB. The bidders may submit bids for any or all of the works

detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended completion

date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder / tenderer, bid / tender, bidding / tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Gujarat Maritime Board.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project Manager

for the Contract. A firm that has been engaged by the Employer to provide consulting

services for the preparation or supervision of the works, and any of its affiliates, shall not

be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including drawings

and charts, as necessary. The proposed methodology should include a program of

construction backed with equipment planning and deployment duly supported with broad

calculations and quality assurance procedures proposed to be adopted justifying their

capability of execution and completion of work as per technical specifications, within

stipulated period of completion.

4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail

criteria regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for

joint ventures are given under para 4.6 below ) Subcontractors experience and resources

shall not be taken in to account in determining the applicants compliance with the

qualifying criteria

Sign of Contractor Executive Engineer ( C )

To qualify for more than one contract, the applicant must demonstrate having experience

and resources sufficient to meet the aggregate of the qualification criteria for each contract

given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting 2026-2027

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency

the above enhanced multiplying factors will not be applied. Instead, the current market

exchange rate (State Bank of India BC Selling rate as on the last date of submission of the

bid) will be applied for the purpose of conversion of the amount in foreign currency into

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover (defined as billing for works in

progress and completed in all classes of civil engineering construction works only) in

any one year, over the last five years (2021-22 to 2025-26) of the annual value of

contract / contracts applied for.

(b) Experience in successfully completing or substantially completing at least one

contract of highway (road and / or bridge works) airport run way of at least

percent of the value of proposed contract within the last five years (2021-22 to 2025-

The works may have been executed by the applicant as prime contractor or as a

member of a joint venture or as a nominated sub-contractor. As subcontractor, he

should have acquired the experience of execution of all major items of works under

the proposed contract. In case a project has been executed by a joint venture, weight

towards experience of the project would be given to each joint venture in proportion

to their financial participation in the joint venture.

Substantially completed works means those works which are at least 90 %

Sign of Contractor Executive Engineer ( C )

completed as on the date of submission (i.e. gross value of work done up to the last

date of submission is 90 % or more of the original contract price) and continuing

satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the contractor

and any other relevant information.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their

bid, a detailed construction planning and methodology supported with layout and

necessary drawings and calculations to allow the employer to review their proposals. The

numbers, types and capacities of each plant/equipment shall be shown in the proposals

along with the cycle time for each operation for the given production capacity to match the

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit

facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If necessary, the

employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting from

contracts completed or under execution by him over the last five years. A consistent history of

awards against the Applicant or any partner of a joint venture may result in failure of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if

Made misleading or false representation in the forms, statements submitted, and/ or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor; consistent

history of litigation awarded against the applicant or financial failure due to bankruptcy.

The rescinding of contract of a joint venture on account of reasons other than non –

performance, such as Most Experienced partner of joint venture pulling out, court

directions leading to breaking up of a joint venture before the start of work, which are not

attributable to the poor performance of the contractor will, however, not affect the

qualification of the individual partners.

Sign of Contractor Executive Engineer ( C )

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 others)

(Applicable only for estimated project cost of 50Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3 &

4.5.6 above. The joint venture must collectively satisfy the criteria of para 4.5.3 & 4.5.6 above.

The experience of the other joint venture partners shall be considered if it is not less than

percent of the qualifying criteria in para 4.5.3 & 4.5.6 above.

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be

submitted with a copy of the joint venture agreement providing the joint and several

liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners individually or as

a partner in any other joint venture. In case dissolution of a joint venture, each one of the

constituent firms may qualify if they meet all the qualification requirements, subject to the

written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total estimated cost

of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity= (A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years (updated to

the price level of the year indicated in appendix) taking into account the completed

as well as works in Progress.

B=Value at current price level of the existing commitments and ongoing works to be

completed during the next Four months (period of completion of work for which

bids are invited); and

N = Number of years prescribed for completion of the works for which the bids are invited.

Note: - In Case of joint venture, the available bid capacity will be applied for each

partner to the extent of his proposed participation in the execution of the

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or

Sign of Contractor Executive Engineer ( C )

- Record of poor performance such as abandoning the works, not properly completing

the contract, inordinate delay in completion, litigation history, or financial failures etc.;

- Participated in the previous bidding for the same work and had quoted unreasonably

high bid prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of alternatives

that have been permitted or requested) will cause all the proposals with the bidder’s

participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid,

and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine

the Site of work and its surrounding and obtain all information that may be necessary for

preparing the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

Sign of Contractor Executive Engineer ( C )

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder in

compliance to section 2 will be prepared by him and furnished as Volume-V in two parts

(refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, and technical specifications, bill of quantities, forms, Annexes

and drawings in the Bid Document. Failure to comply with the requirements of Bid

Documents shall be at the bidder’s own risk. Pursuant to clause 26 here of, bids which

are not substantially responsive to the requirements of the Bid Documents shall be

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which he

received earlier than 15 days prior to the deadline for submission of bids. Employer’s

response will be published on website including a description of the enquiry but without

identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will

take place at the address, venue, time and date as indicated in the appendix.

Sign of Contractor Executive Engineer ( C )

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach the

Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source of

enquiry) and the responses given will be published without delay on the tender website

i.e. www.nprocure.com. Any modification of the bidding documents listed in sub-Clause

8.1 which may become necessary as a result of the pre-bid meeting shall be made by the

Employer exclusively through the issue of an Addendum pursuant to Clause 10 and not

through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will

assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into account

in preparing their bids, the Employer may, at his discretion, extend as necessary the

deadline for submission of bids, in accordance with Sub-Clause 20.2 below.

Sign of Contractor Executive Engineer ( C )

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1)

shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Under taking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for

all items of the Works described in the Bill of Quantities along with total bid price

Sign of Contractor Executive Engineer ( C )

(Both in figures and words).Items for which no rate or price is entered by the bidder will

not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the contract,

or for any other cause shall be included in the rates, prices and total Bid Price submitted

by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the dead line date for

bid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder

may refuse the request without forfeiting his bid security. A bidder agreeing to the request

will not be required or permitted to modify his bid, but will be required to extend the

validity of his security for a period of the extension, and in compliance with Clause 16 in all

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in favor of

Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume III.

(Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above)

and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance

Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as

per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department of

Govt. of Gujarat. Exemption Certificate is applicable only when Registration Certificate

of Appropriate Class and Category of Approved Contractors is required as eligible

criteria of bidder.

Sign of Contractor Executive Engineer ( C )

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the

bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of 120+45 =

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated in

Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the

bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed

the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder with draws the bid after Bid opening during the period of Bid validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or time

for completion), basic technical design as indicated in the drawing and specifications.

Conditional offers or alternative offers will not be considered further in the process of

tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to bidder as the “Technical Bid” and “Financial Bid” in separate parts to be

Sign of Contractor Executive Engineer ( C )

D. SUBMISSION OF BIDS

20. Dead line for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified

above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment in

accordance with Clause 10, in which case all right and obligation of the Employer and the

bidders previously subject to the original deadline will then be subject to the new

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the dead line for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as

extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security pursuant

Sign of Contractor Executive Engineer ( C )

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend at

time, date and the place specified in Appendix in the manner specified in Clauses 20 and

23.3, In the event of the specified date of Bid opening being declared a holiday for the

Employer, the Bids will be opened at the appointed time and location on the next working

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not conform

to the amount and validity period as specified in the invitation for bid (ref. Column 4 and

paragraph 3), and has not been furnished in the form specified in Clause 16, the technical

bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied

with valid bid security will be taken up for evaluation with respect to the

Qualification information and other information furnished in part I of the bid

pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose financial

bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

any discount and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4 (iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount, and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the “Financial

Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

Sign of Contractor Executive Engineer ( C )

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids

and recommendations for the award of a contract shall not be disclosed to Bidders or any

other persons not officially concerned with such process until the award to the successful

Bidder has been announced. Any effort by Bidder to influence the Employer’s processing of

Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his

discretion, ask any Bidder for clarification of his Bid, including break downs of unit rates.

The request for clarification and the response shall be in writing or by e- mail, but no

change in the price or substances of the Bid shall be sought, offered, or permitted except as

required to confirm the correction of arithmetic errors discovered by the Employer in the

evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to

his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bid sand Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each

Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly

signed; (c) is accompanied by the required securities and; (d) is substantially responsive to

the requirements of the Bidding document. During the detailed evaluation of the “Financial

Bid”, the responsiveness of the bids will be further determined with respect to the

remaining bid conditions, i.e., priced bill of quantities, technical specifications, and

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions

and specifications of bidding documents, without material deviation or reservation. A

material deviation or reservation is one (a) which affects in any substantial way the scope,

quality, or performance of the Works; (b) which limits in any substantial way, inconsistent

with the Bidding documents, the Employer’s rights or the Bidder’s obligations under the

Contract; or(c) whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the non-

conforming deviation or reservation.

Sign of Contractor Executive Engineer ( C )

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation

and deviations and other factors, which are in excess of the requirements of the Bidding

documents or otherwise result in unsolicited benefits for the Employer, shall not be taken

in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions

of Contact, during the period of implementation of the Contract, will not be taken in to

account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may require

the Bidder to produce detailed consistency of those prices with the construction methods

and schedule proposed. After evaluation of the price analyses, the Employer may require

that the amount of the performance security set forth in Clause 34 be increased at the

expense of the successful / bidder to a level sufficient to protect the Employer against

financial loss in the event of default of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced

low and which cannot be substantiated satisfactorily by the bidder may be rejected as non-

Sign of Contractor Executive Engineer ( C )

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has

been determined.

(i) to be substantially responsive to the Bidding documents and who has offered the

lowest evaluated Bid Price; and

(ii) To be within the available bid capacity adjusted to account for his bid price which is

the lowest evaluation in any of the packages opened earlier than the one

In no case, the contract shall be awarded to any bidder whose available bid capacity

is less than the evaluated bid price, even if the said bid is the lowest evaluated bid. The

contract will in such cases be awarded to the next lowest bidder at his evaluation bid price.

32. Employer’s Right to accept any Bid and to reject any or all Bids

32.1. Not with standing Clause 31, the Employer reserves the right to accept or reject any Bid,

and to cancel the Bidding process and reject all Bids, at any time prior to the award of

contract, without there by incurring any liability to the affected bidder or Bidder or any

obligation to inform the affected Bidder or Bidders of the grounds for the Employer’s

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter ( here in after and in the condition of contract called the

“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (here in after and in the Contract called the

“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful

Bidder. It will be signed by the Employer and to the successful Bidder, within 28 days

following the notification of award along with the Letter of Acceptance. Within 21 days of

receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer

will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank in

the form set forth in Section 8 (the “Performance Security”) for an amount equal to

5% (five percent) of its Contract Price. In case of bids mentioned below, the successful

Bidder, along with the Performance Security, shall also furnish to the Authority an

irrevocable and unconditional guarantee from a Bank in the same form given at Section

towards an Additional Performance Security (The “Additional Performance Security”) for an

Sign of Contractor Executive Engineer ( C )

amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up to

20% of the Estimated Project Cost, then the Additional Performance Security

shall be calculated @ 20% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and

(ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be

calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and

(ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60 (sixty) days of the Defects Liability

Period and the Additional Performance Security shall be valid beyond 28 (twenty-

eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated in

the Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract in

question and will declare the firm ineligible, either indefinitely or for a stated period of

time, to be awarded a contract with National Highways Authority of India/ State PWD and

any other agencies, if it at any time determines that the firm has engaged in corrupt or

fraudulent practices in completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

Sign of Contractor Executive Engineer ( C )

APPEND IX TO ITB

Clause Reference With

respect to Section –I

1. The Name of the Employer is Executive Engineer (C), [Cl.1.1]

Gujarat Maritime Board, V C Fatak, Morbi

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3(a)]

4. Value of Work is Rs. 11,92,643.20/-

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs.

8. Liquid assets and / or availability of credit facilities is [Cl.4.5.6]

9. Price level of the financial year…………… [Cl.4.5.2]

10. The pre-bid meeting will take place at…………. [Cl.9.2.1]

11. The technical Bid will be opened at the office of the

Executive Engineer (C), construction division,

Gujarat Maritime Board, Morbi on dt. 14/09/2026

at 12 AM/PM (if possible)

12. Address of the Employer: Executive Engineer (C),

construction division, Gujarat Maritime Board,

Visipara fatak, Morbi

14. The bid should be submitted latest by As [Cl.20.1&20.

stated on online NIT 2]

15. The bid will be opened at Executive Engineer (C), [Cl.23.1]

construction division, Gujarat Maritime Board,

Morbi As stated on online NIT

16. The Bank Draft in favor of Gujarat Maritime Board,

18. Escalation factors (for the cost of works executed and [Cl.4.5.2]

financial figure to a common base

value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

Sign of Contractor Executive Engineer ( C )

# LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

Sign of Contractor Executive Engineer ( C )

List of Key Personnel to be deployed on Contract Work (Reference

#Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to be

executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is

more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be executed is

less than Rs. 5 lakhs. The Engineer so employed for the Government work must have

sufficient experience to handle the work independently. Such an Engineer shall have to stay

at the site of work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer, Employment of a

separate Engineer will not be necessary provided that the Engineer partner himself attends the

execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of mark sheet,

Colour Photograph and the appointment order issued such engineers engaged for this

contract work. If 15 days after issue of work order such designated Site Engineers do not

resume or do not remain present on site of work, the recovery at the rate of Rs.15,000-00

per month per Engineer will be made from the bills/deposit/dues of the contractor. Such

recovery shall be non-refundable.

Sign of Contractor Executive Engineer ( C )

QUALIFICATION INFORMATION

Sign of Contractor Executive Engineer ( C )

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2025-2026

Work performed in the last five years 2024-2025

(in Rs. Lakhs) 2023-2024

15.2.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all main items of

work described in the bid documents, provided further that all other qualification criteria

are satisfied (in the same name) on works of a similar nature over the last five years** and

in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay &

order Completed

*Attach certificate (s) from the Engineer(s) in-charge

**Immediately preceding the financial year in which bids are received.

Sign of Contractor Executive Engineer ( C )

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract involved

execution of all main items of work described in the bid document, provided, further that

all other qualification criteria are called (in the same name and style) in the last five

years** and in current year before the submission of the bid.

Year Na Name of Quantity of work performed (Cum/MT) Remarks*

me the Cement Masonry Earth Bituminous (indicate

of Employer Concrete Works Work contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works which

are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name Value Stipulated Value of Anticipated

of works & No. &Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate (s) from the Engineer (s) in-charge

**Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause

4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

Sign of Contractor Executive Engineer ( C )

1.6 Qualifications and experience of key personnel required for administration and execution

of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water supply/

sanitary work/ building electrification works.

Sign of Contractor Executive Engineer ( C )

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach

1.9 Evidence of access to financial resources to meet the qualification requirements: cash in

hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is * ................................ )

1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings

and charts as necessary to comply with the requirements of the Bidding documents. (Refer

ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the requirements

of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

Sign of Contractor Executive Engineer ( C )

SAMPLE FORMAT FOR EVIDENCE OF ACCESSTOOR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB) BANK

This is to certify that M/s. is a reputed company with

a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. To meet their working capital requirements for executing the above

during the contract period.

(Signature) Name of Bank

Senior Bank Manager

Address of the Bank

Sign of Contractor Executive Engineer ( C )

1. I, the under signed, do here by certify that all the statements made in the required

attachments are true and correct.

2. The under signed also here by certifies that neither our firm M/s.

_ have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for such

works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned here by authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by the

Department to verify this statement or regarding any (our) competence and general

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Sign of Contractor Executive Engineer ( C )

I, the under signed do here by undertake ......................................... that our firm M/s

Up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Sign of Contractor Executive Engineer ( C )

CONDITIONS OF CONTRACT

Sign of Contractor Executive Engineer ( C )

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 39 37 Bill of Quantities

2 Interpretation 40 38 Changes in the Quantities

3 Language and Law 41 39 Variations

4 Engineer’s Decisions 41 40 Payments for Variations

5 Delegations 41 41 Cash Flow Forecasts

6 Communications 41 42 Payment Certificates

7 Sub-Contractors 41 43 Payments

8 Other Contractors 41 44 Compensations Events

9 Personnel 42 45 Tax

10 Employer’s & Contractor Risk 42 46 Currencies

11 Employers Risks 42 47 Price Adjustment

12 Contractor’s Risk 42 48 Retention

13 Insurance 42 49 Liquidated damages

14 Site Investigations Reports 43 50 Bonus

15 Queries about the Contract 43 51 Advance Payment

16 Contractors to Construct the 43 52 Securities

17 The Works to be Completed By 43 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 43 54 Cost of Repair

20 Discoveries 44 E. Finishing the Contract

21 Possession of the Site 44 55 Completion

22 Accesstothe Site 44 56 Taking Over

23 Instructions 44 57 Final Account

24 Disputes 44 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 45 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 46 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 46 F.Special Conditions of

30 Delays Ordered by The 46 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 47 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

Sign of Contractor Executive Engineer ( C )

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of

Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part

Compensation Events are those defined in Clause 44 here under

The Completion Date is the date of completion of the Works as certified by the

Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period. It

consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise

The Contractor is a person or corporate body who’s Bid to carry out the Work

has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter

as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other competent

person appointed and notified to the contractor to act in replacement of the Engineer)

who is responsible for supervising the Contractor, administering the Contract, certifying

payments due to the Contractor, issuing and valuing Variations to the Contract, awarding

extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the

site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of

Sign of Contractor Executive Engineer ( C )

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in the

Contract Data. The Intended Completion Date may be revised only by the Engineer by

issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract and

any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall

commence execution of the works. It does not necessarily coincide with any of the Site

Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by

the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The

Works are what the Contract requires the Contractor to construct, install,

And turnover to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also

means female or neuter and the other way around. Heading have no significance.

Words have their normal meaning under the language of the Contract unless

specifically defined. The Engineer will provide instructions clarifying queries about

Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended Completion

Date apply to any Section of the Works (other than references to the Completion

Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

Sign of Contractor Executive Engineer ( C )

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representing the

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are effective

only when in writing. A notice shall be effective only when it is delivered (in terms

of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may sub contract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter the

Contractor’s obligations. Sub-contracting of supply or specific items of work is

7.2 The sub-contractor must be registered in appropriate class and category for the

part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of

other Contractor. The Contractors shall as refer to in the Contract Data, also provide

facilities and services for them as described in the Schedule. The employer may

modify the schedule of other contractors and shall notify the contractor of any such

Sign of Contractor Executive Engineer ( C )

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated in the

Schedule or other personnel approved by the Engineer. The Engineer will approve

any proposed replacement of key personnel only if their qualifications, abilities, and

relevant experience are substantially equal to or better than those of the personnel

listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure

that the person leaves the Site within seven days and has no further connection

with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are Contractors

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they

directly affect the execution of the Works, the risks of war, hostilities, invasion, act

of foreign enemies, rebellion, revolution, insurrection or military or usurped power,

civil war, riot commotion or disorder (unless restricted to the Contractor’s

employees), and contamination from any nuclear fuel or nuclear waste or

radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and death

which arise during and in consequence of the performance of the Contract other

than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects Liability

Period, in the amounts and deductibles stated in the Contract data for the following

events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the

Engineer for the Engineer’s approval before the Start Date. All such insurance shall

provide for compensation to be payable in the types and proportions of currencies

required to rectify the loss or damage incurred.

Sign of Contractor Executive Engineer ( C )

13.3 If the Contractor does not provide any of the policies and certificates required, the

Employer may affect the insurance which the Contractor should have provided and

recover the premiums the Employer has paid from payments otherwise due to the

Contractor or, if no payment is due, the payment of the premiums shall be a debt

13.4 Alterations to the terms of an insurance shall not be made without the approval of

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bids hall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to the

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall

carry out the Works in accordance with the Programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them by the

Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of

the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary

works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

Sign of Contractor Executive Engineer ( C )

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to notify

the engineer of such discoveries and carry out the Engineer’s instructions for

dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this will

be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the

contract. Contractor/Employer has to fore close the work within 30 days after lapse

of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer

access to the Site, to any place where work in connection with the Contract is being

carried out or is intended to be carried out and to any place where materials or

plants are being manufactured/ fabricated/ assembled for the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts and

records relating to the performance of the Contractor and to have them audited by

auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to Superintending Engineer

(Higher Authority) within 14 days of the notification of the Engineer's decision. If

the issue is not resolved, any party can refer the matter for conciliation within

days from the decision given by the Superintending Engineer of concerned Project

Implementation Unit.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer of concerned Project

Implementation Unit, both the parties have to refer to the Chief Engineer

concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Superintending Engineer, both the parties have to refer to

the #Secretary, Roads & Building Department, Government of Gujarat for the

conciliation process.

Sign of Contractor Executive Engineer ( C )

If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within 14 days of

the notification of the Engineer's decision, the Contractor shall not be entitled to

any additional payment/claim if he doesn’t follow the above sequence in stipulated

time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

Sign of Contractor Executive Engineer ( C )

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods, arrangements

orders, and timing for all the activities in the works along with monthly cash flow

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of

the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme at

intervals no longer than the period stated in the Contract data. If the Contractor

does not submit an updated programme within this period, the Engineer may

withhold the amount stated in the Contract data from the next payment after the

date on which the overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of Variations

and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking steps to

accelerate the remaining work and which would cause the Contractor to incur

additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting full

supporting information. If the Contractor has failed to give early warning of a delay

or has failed to cooperate in dealing with a delay, the delay by this failure shall not

be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor

for extension of Intended Completion Date refer to the Employer his decision. The

employer shall in not more than 21 days communicate to the engineer the

acceptance or otherwise of the Engineer’s decision. If the employer fails to give his

acceptance, the Engineer shall not grant the extension and the contractor may refer

the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity

within the works.

Sign of Contractor Executive Engineer ( C )

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to review

the plans for remaining work and to deal with matters raised in accordance with

the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to provide

copies of his record to those attending the meeting and to the Employer. The

responsibility of the parties for actions to be taken is to be decided by the Engineer

either at the management meeting or after the management meeting and stated in

writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the work,

increase the Contract price or delay the execution of works. The Engineer may

require the contractor to provide an estimate of the expected effect of the future

event or circumstance on the contract price and completion date. The estimate is to

be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided or

reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

Sign of Contractor Executive Engineer ( C )

C. QUALITY CONTROL

# 33. Identifying Defects/Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and remedy

at his own expense any defect which may develop or may be noticed before the period

mentioned hereunder from the certified date of completion. The Engineer in charge

shall give the contractor a notice in writing about the defects and the contractor shall

make good the same within 15 days of receipt of the notice. In the case of failure on the

part of the contractor, the Engineer- in-charge may rectify or remove or re-execute the

work at the risk & cost of the contractor. The Engineer-in-charge shall be entitled to

appropriate the whole or any part of the amount of security deposit towards the

expenses, if any, Incurred by him in rectification, removal or re-execution. The Defects

Liability period shall be as under...

(a) For all works costing up to Rs. 50,000(amount put to tender), the period shall be

Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put

tender), the period shall be 12 (Twelve) months from the certified date of

completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be 36 Months

from the certified date of completion which should include three monsoons.

(d) For original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user agency

following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular No.

TNC/10/2016/Clause 17A (Correction/ (1) C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year from the

date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the contractor

shall have to give four years free maintenance guarantee from the certified date of

completion. During this period the contractor shall visit the site every six months

along with the concerned Section Officer / Deputy Executive Engineer and will

examine the work already carried out in this contract like road work, jungle cutting,

side shoulders, side gutter, road furniture, patta etc. and will prepare Km. wise

inspection report duly signed by all concerned and any defect observed shall be

done within 15 days by the contractor at his risk and cost as per the direction of

Engineer in charge. The contractor needs to do videography of these visits and

require to submit at the time of release of FMG. If B.T. the surface during the

maintenance period of 4 years is worn out then agency shall have to provide

renewal coating as per tender item as directed by the Engineer-in- charge. The

amount equivalent to 5% of each running bill shall be withheld and will be released

after the free maintenance guarantee period (i.e. 4 years) is over.

Sign of Contractor Executive Engineer ( C )

However, this amount shall be released against fixed deposit or bank guarantee

pledged in the name of Executive Engineer after completion certificate of work is

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause for the

material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be withheld till

the miscellaneous items like earthwork in embankment / cutting for side shoulders,

side gutters, kilometer / indicator / guard stones, sign boards etc. are completed in

all respect by the contractor. After completion of the miscellaneous items, the above

said 2% withheld amount shall be released.

(Govt. of Gujarat's G.R.No.: TNC-10-2013-3(Part-3)/C, Dtd.13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as per Govt.

letter No.: SSR/10/2015-16/26/C, Dt. 26/11/15 for the work costing more than Rs.

(4) Setting up of adequate laboratory &deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate equipment. Till the

setting up of adequate laboratory is completed & reported of this to the engineer

(subject to due verification by engineer’s representative) by contractor in writing,

Rs.2,00,000/- shall be withheld. The qualified quality Engineer shall be deployed

exclusively for this contract by the contractors. If quality Engineer is not deployed

by contractor within one month after the date of work order, the amount equivalent

to Rs. 20,000 per month shall be recovered till the actual deployment of quality

engineer. The amount so recovered towards the deployment of quality engineers

shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/2006/35/C,

dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk and

cost, the existing lane(s) of the road so that the traffic worthiness and safety thereof

are at no time materially inferior as compared to their condition 10 (ten) days prior

to the date of the Agreement, and shall undertake the necessary repair and

maintenance works for this purpose; provided that the Contractor may, at his cost,

interrupt and divert the flow of traffic if such interruption and diversion is

necessary for the efficient progress of works and conforms to Good Industry

Practice; provided further that such interruption and diversion shall be undertaken

by the Contractor only with the prior written approval of the Executive Engineer

which approval shall not be unreasonably withheld. For the avoidance of doubt, it is

Sign of Contractor Executive Engineer ( C )

agreed that the Contractor shall at all times be responsible for ensuring safe

operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of any defects

that are found. Such checking shall not affect the Contractor’s responsibilities the

Engineer may instruct the Contractor to search for a Defect and to uncover and test any

work that the Engineer considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it

does, the Contractor shall pay for the test and any samples. If there is no defect the

test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of actual

34.3 Agency has to establish testing laboratory on site for the various test to be carried

out in the work for this purpose agency shall construct a pukka laboratory building

with all facility on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of the

defects Liability Period, which begins at Completion and is defined in the contract

data. The Defects Liability Period shall be extended for as long as Defects remain to

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect corrected,

and the Contractor will pay this amount.

Sign of Contractor Executive Engineer ( C )

C. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is paid

for the quantity of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the original

specifications, drawings, designs and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be

bound to carry out the work in accordance with any instruction in this connection

which may be given to him in writing signed by the Engineer and such alteration

shall not invalidate the contract and any additional work which the contractor may

be directed to do in the manner above specified as part of the work shall be carried

out by the contractor on the same conditions in all respects on which he agreed to

do the main work and at the same rate as are specified in the tender for the main

Except that when the quantity of any item exceeds the quantity as in the tender by

more than 130%, the contractor will be paid for the quantity in excess of 130%, at

the rate entered in the SOR of the year during which the excess in quantity is first

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the

one involving additional or altered class of work; where there are more than one

comparable items, the item of the contract which is nearest in comparison with

regard to class or classes of the work involved shall be selected and the decision of

the Superintending Engineer of concerned Project Implementation Unit as to

the nearest comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall

be carried out at the rate entered in the Schedule of Rates of the division for the year

Sign of Contractor Executive Engineer ( C )

in which the tender was received, increased or decreased by the percentage by which the

tender amount is more or less as compared to the amount arrived at the rates in the

“Schedule of Rates” of the Division in the year in which the tender was received. If the

Schedule of rates of the Division does not contain all the items, the percentage increase or

decrease of the tender shall be calculated considering such items which were included in

the “Scheduled Rates” of the division for the year and for materials consumed on such item

the rate to be charged would be the basic rate taken into account for fixing the rate in S.O.R.

referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such

class of work shall be carried out at the rate decided by the competent

authorities on the basis of detailed rate analysis after hearing the contractor

before a Committee of two Superintending Engineers- Superintending

Engineer (Civil) - Head Quarter circle and Superintending Engineer of

concerned Project Implementation Unit.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of

Rates” of the Division is ordered to be carried out before the rate is agreed upon,

then the contractor shall within seven days of the date of receipt by him of the

order to carry out the work, inform the Engineer-in-charge of the rate, which it is

his intention to charge for such class of work and if the Engineer in charge does not

agree to this rates, he shall by notice in writing be at liberty to cancel his order to

carry out such class of work and arrange to carry it out in such manner as he may

consider it advisable, provided always that if the contractor shall commence work

or incur any expenditure in regard thereof before the rates shall have been

determined as lastly hereinbefore mentioned, then in such cases he shall only be

entitled to be paid in respect of the work carried out or expenditure incurred by

him prior to the date of the determination of the rate as aforesaid according to such

rate or rates as shall be fixed by the Engineer-in-charge. In the event of the dispute,

the decision of the Superintending Engineer of the concerned Project

Implementation Unit shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by the

competent authority, the alternation above referred to shall be within the scope of

such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the cost

of the original work and the certificate of the Engineer-in-charge as to such

proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with an

updated cash flow forecast.

Sign of Contractor Executive Engineer ( C )

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any credit

or debit for the month in question in respect of materials for the works in the

relevant amounts and under conditions set for thin sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items

in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of later

43.1 Payments shall be adjusted for deductions for advance payments, retention, other

recoveries in terms of the contract and taxes at source, as applicable under the law.

The Employer shall pay the Contractor the amounts certified by the Engineer

within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to the

Contractor will be made by the Employer. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid

by the Employer and shall be deemed covered by other rates and prices in the

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to apart of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

Sign of Contractor Executive Engineer ( C )

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on due

date of bid submission except GST. However, any subsequent changes in the tax

structure by Government after due date of bid submission will be compensated (+/-

) on availability or submission of actual documentation. Contractor will have to

intimate Engineer regarding changes occurred in the tax structure after bid

submission. If the contractor fails to provide such information and if any financial

obligation may arise due to change in tax structure, same will be recovered from

the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following principles

and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given in

the contract data up to end of the initial intended completion date or extensions

granted by the Engineer and shall not apply to the work carried out beyond the

stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the formula

given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount of

secured advance granted, if any, during the month less the amount of secured

advance recovered, if any during the month. It will exclude value for works

executed under variations for which price adjustment will be worked separately

based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor is

not covered by the provisions of this or other clause in the contract, the unit rates

and prices included in the contract shall be deemed to include amounts to cover the

contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the Works.

Sign of Contractor Executive Engineer ( C )

48.2 On Completion of the whole of the Works half the total amount retained is repaid to

48.2 On Completion of the whole of the Works half the total amount retained is repaid to

the Contractor and half when the Defects Liability Period has passed and the

Engineer has certified that all Defects notified by the Engineer to the Contractor

before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention money

with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by

the Employer under the provision of this clause, Employer shall consider the said

request of the Contractor provided that the refund here under shall be made in

tranches of not less than 1% (One Percent) of the Contract Price and Contractor

furnishes an irrevocable and unconditional Bank guarantee for an equal amount

substantially in the format of Bank Guarantee for Performance Guarantee enclosed

with SBD and valid up to 60 day beyond the scheduled / extended Defects Liability

Period. On completion of the whole works, the contractor has however an option to

submit a fresh irrevocable and unconditional Bank Guarantee for an amount equal

to 5% of the total value of work executed substantially in the format of Bank

Guarantee for Performance Guarantee enclosed with SBD and valid up to 60 days

beyond the Defect Liability Period and yet refund the Retention Money Bank

Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day

stated in the Contract Data for each day that the Completion Date is later than the

Intended Completion Date (for the whole works or the milestone as stated in the

contract data). The total amount of liquidated damages shall not exceed the amount

contract data). The total amount of liquidated damages shall not exceed the amount

defined in the Contract Data. The Employer may deduct liquidated damages from

payment due to the Contractor. Payment of liquidated damages does not affect the

Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been

paid, the Engineer shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not be

entitled for any interest on the over payment calculated from the date of payment

to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the

tender, then the contractor shall pay to the employer the relevant sum stated in the

Contract Data as Liquidated damages for such default and not as penalty for

everyday or part of day which shall elapse between relevant time for completion

and the date stated in the taking over certificate of the whole of the works on the

relevant section, subject to the limit stated in the contract data.

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to the

contractor. The payment or deduction of such damages shall not relieve

Sign of Contractor Executive Engineer ( C )

The contractor from his obligation to complete the works on from any other of his

obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any

Section, a Taking Over Certificate has been issued for any part of the Works or of a

Section, the liquidated damages for delay in completion of the remainder of the

Works or of that Section shall, for any period of delay after the date stated in such

Taking-Over-Certificate, and in the absence of alternative provisions in the

Contract, be reduced in the proportion which the value of the part so certified bears

to the value of the whole of the Works or Section, as applicable. The provisions of

this Sub-clause shall only apply to the rate of liquidated damages and shall not

affect the limit there of.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay to the

contractor a sum stated in Contract Data as bonus for every completed month but

subjected to maximum amount as stated in Contract Data; which shall elapse

between the date of completion of all items of works as stipulated in the contract,

including variations ordered by the Engineer and the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit of

the works is equal or more than 6 months. The bonus would be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be Recorded in

writing) to the Contractor of the amounts stated in the Contract Date by the date

stated in the Contract Date, against provision by the Contactor of an Unconditional

Bank Guarantee in a form and by a bank acceptable to the Employer in amounts and

currencies equal to be at least 110% of the advance payment. The guarantee shall

remain effective until the advance payment has been repaid, but the amount of the

guarantee shall be progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an interest rate of

10 % to be compounded, quarterly.

Sign of Contractor Executive Engineer ( C )

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way by

supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done, variations,

price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids) shall

be provided to the Employer no later than the date specified in the Letter of

Acceptance and shall be issued in an amount and form and by a bank or surety

acceptable to the Employer, and denominated in Indian Rupees. The performance

Security shall be valid until a date 60 days from the date of expiry of Defects

Liability Period and the additional security for unbalanced bids shall be valid until a

date 28 days from the date of issue of the certificate of completion.

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works between

the Start date and the end of Defects Correction periods shall be remedied by the

Contractor at the Contractor’s cost if the loss or damages arises from the

Contractor’s acts or omissions.

Sign of Contractor Executive Engineer ( C )

D. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the

works and the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all

claims under the Contract for items before the end of the Defects Liability Period.

The Engineer shall issue a Defect Liability Certificate and certify any final payment

that is due to the Contractor within 56 days of receiving the Contractor's account if

it is correct and complete. If it is not, the Engineer shall issue within 56 days a

schedule that states the scope of the corrections or additions that are necessary. If

the Final Account is still unsatisfactory after it has been resubmitted, the Engineer

shall decide on the amount payable to the Contractor and issue a payment

certificate, within 56 days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and

savings in final account is observed, the Engineer/Employer shall be at liberty to

restrict the final payment of BOQ items to the lowest amount evaluated of the bids

considering the final quantities and the rates quoted including the rebates if any.

Payment of variation items shall however be made at the rates approved by the

Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the

Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated

in the Contract data, or they do not receive the Engineer’s approval, the Engineer

shall withhold the amount stated in the Contract Data from payments due to the

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

Sign of Contractor Executive Engineer ( C )

59.2 Fundamental breaches of Contract include, but shall not be limited to the following:

1. The contractor stops work for 28 days when no stoppage of work is shown on

the current programme and the stoppage has not been authorized by the

2. The Engineer instructs the Contractor to delay the progress of the Works and

the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation other

than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within a

reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days for

which the maximum amount of liquidated damages can be paid as defined in the

Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering,

giving, receiving or soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution. “Fraudulent practice”

means a misrepresentation off acts in order to influence a procurement process or

the execution of a contract to the detriment of the borrower, and includes collusive

practice among Bidders (prior to or after bid submission) designed to establish bid

prices at artificial non-competitive levels and to deprive the Borrower of the

benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done less

advance payments received up to the date of the issue of the certificate, less other

recoveries due in terms of the contract, less taxes due to deducted at source as per

Sign of Contractor Executive Engineer ( C )

applicable law and less the percentage to apply to the work not completed as indicated in

the Contract data. Additional Liquidated Damages shall not apply. If the total amount due to

the Contract data. Additional Liquidated Damages shall not apply. If the total amount due to

the Employer exceeds any payment due to the Contractor the difference shall be a debt

payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought by

the contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and the

Contractor’s cost of protecting and securing the Works and less advance payment

received up to the date of the certificate, less other recoveries due in terms of the

contract and less taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipment, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because of a

Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely

outside the control of either the Employer or the Contractor the Engineer shall

certify that the Contract has been frustrated. The Contractor shall make the Site

safe and stop work as quickly as possible after receiving this certificate and shall be

paid for all work carried out before receiving it and for any work carried out

afterwards to which commitment was made.

Sign of Contractor Executive Engineer ( C )

E. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his

own arrangements for the engagement of all staff and labour, local or other, and for

their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a

return in detail, in such form and at such intervals as the Engineer may prescribe,

showing the staff and the numbers of the several classes of labour from time to time

employed by the Contractor on the site and such other information as the Engineer

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor

shall abide at all times by all existing labour enactments and rules made

thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued under

any labour law in future either by the State or the Central Government or the local

authority. Salient features of some of the major labour laws that are applicable to

the construction industry are given below. The Contractor shall keep the Employer

indemnified in case any action is taken against the Employer by the competent

authority on account of contravention of any of the provisions of any Act or rules

made thereunder, regulations or notifications including amendments. If the

Employer is caused to pay or reimburse, such amounts as may be necessary to

cause or observe, or for observance of the provisions stipulated in the

notifications/bye laws/Acts/Rules/regulations including amendments, if any, on

the part of the Contractor, the Engineer/employer shall have the right to deduct any

money due to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

Sign of Contractor Executive Engineer ( C )

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923:- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972:- Gratuity is payable to an employee under the Act on

satisfaction of certain conditions on separation if an employee has completed 5 years’

service or more on death, the rate of 15 days wages for every completed year of

service. The Act is applicable to all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:-The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The benefits

payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness soft he worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951:- The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain

welfare measures to be provided by the Contractor to contract labour and in case the

Contractor fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of Registration

and the Contractor is required to take license from the designated Officer. The Act is

applicable to the establishments or Contractor of Principal Employer, if they employ

or more contract labour.

F) Minimum Wages Act 1948:-The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if the

employment is a scheduled employment. Construction of Building, Roads, Run ways

are scheduled employment.

G) Payments of wages Act 1936:-It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

H) Equal remunerations Act 1979:- The Act provides for payment of equal wages for

work of equal nature to Male and Female workers and for not making discrimination

against female employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965:- The Act is applicable to all establishments employing

20 or more employees. The Act provides for payments of annual bonus subject to a

minimum of 8.33% of wages and maximum of 20 % of wages to employees drawing

Rs. 3500/- per month or less. The bonus to be paid to employees getting Rs, 2500/-

per month or above Rs. 3500/- per month shall be worked out by taking wages as Rs.

2500/-per month only. The Act does not apply to certain establishments. The newly set-up

establishments are exempted for five years in certain circumstances. Some of the State

Governments have reduced the employment size from 20 to 10 for the purpose of

applicability of this Act.

Sign of Contractor Executive Engineer ( C )

J) Industrial Disputes Act 1947:- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes

illegal and what are the requirements for laying off or retrenching the employees or

closing down the establishment.

K) Industrial employment (standing Orders) Act 1946:- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by some

of the State and Central Government to 50). The Act provides for laying down rules

governing the conditions of employment by the Employer on matters provided in the

Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:-The Act lays the procedure for registration of trade unions

of workmen and employers. The Trade Unions registered under the Act have given

certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :-The Act prohibits employment

of children below 14 years of age in certain occupation sand process and provides for

regulation of employment of children in all other occupations and processes.

Employment of Child labour is prohibited in Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of

service) Act 1979:-The Act is applicable to an establishment which employs 5 or

more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another

state).The inter-state migrant workmen, is an establishment to which this Act

becomes applicable, are required to be provided certain facilities such as housing,

medical aid, traveling expenses from home up to the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:-All the establishments

who carry on any building or other constructions work and employ 10 or more

workers are covered under this Act.

All such establishments are required to pay at the rate not exceeding 2% of the cost of

construction as maybe modified by the government. The Employer of the

establishment is required to provide safety measures at the Building or construction

work and other welfare measures, such as canteens, First Aid facilities, Ambulance,

Housing accommodations for workers near the workplace etc. The Employer to whom

the Act applies has to obtain a registration certificate from the Registering Officers

appointed by the Government.

P) Factories Act 1948 :-The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing

persons or more with aid of power or 20 or more persons without the aid of power

Sign of Contractor Executive Engineer ( C )

engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the contractor

and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from

time to time shall be applicable.

1. Water (Preservation and control of Pollution)Act,

2. Air (Prevention and Control of Pollution) Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management plan

for best energy use, waste management, the reduction of pollution as in EMS

(Environmental Management system) ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows:-

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to Superintending Engineer of

concerned Project Implementation Unit (Higher Authority) within 14 days of

the notification of the Engineer's decision. If the issue is not resolved, any party can

refer the matter for conciliation within 15 days from the decision given by the

#Superintending Engineer of concerned Project Implementation Unit.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, of concerned Project Implementation

Unit both the parties have to refer to the #Chief Engineer concerned for the

conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the

decision of the Superintending Engineer, both parties have to refer to the

#Secretary, Roads & Building Department, Government of Gujarat for the

conciliation process.

If the dispute is not resolved through the conciliation process, contractor

may refer the dispute to Gujarat Public Works Contract Dispute Arbitration

Tribunal. If the Contractor fails to refer claim / dispute to the Higher Authority

within 14 days of the notification of the Engineer's decision, the Contractor shall

not be entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time. However, during such period, he would not stop the

work in any case.

Sign of Contractor Executive Engineer ( C )

Sign of Contractor Executive Engineer ( C )

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Executive Engineer (C ) Construction division, Gujarat maritime

Address: Gujarat Maritime Board, near Visipara fatak, Morbi

Name of authorized Representative (Smt. Rajal K Rathod)

2. The Engineer is Deputy Executive Engineer (C ), M & R Subdivision

Name of Authorized Representative: Executive Engineer (C )

3. The Defects Liability Period is o n e year from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

The Intended Completion Date for the whole of the works is

Four Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 25 % 30 days.

Milestone 2 i.e. 50 % 60 days.

Milestone 3 i.e. 75 % 90 days.

Milestone 4 i.e. 100 % 120 days

6. The Site is located at Port Navlakhi. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of Misc. facilities to newly officer quarter with [CL.1.1]

items as per B.O.Q. The works shall, inter alia, include the following,

as Specified or as directed:

Site clearance; setting – out and layout; widening of existing

carriageway and strengthening including camber corrections;

construction of new road/ Parallel service road; bituminous pavements

remodeling/construction of Junctions, intersections, bus bays, lay-bays;

supplying and placing of drainage Channels, flumes, guard posts and

guard other related items; construction/extension of cross drainage

works, bridge, approaches and other related stones; protective works

for roads/bridge; all aspects of quality assurance of various

components of the works; rectification of The defects in the completed

works during the Defects Liability Period; submission of “As- built’’

drawings and any other related documents; and other item of work as

may be required to be carried out for completing the work in

accordance with the drawings and the provisions of the contract and to

Sign of Contractor Executive Engineer ( C )

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments

and bearing; prestressed/reinforced cement concrete superstructure;

wearing coat, hand railings, expansion joints, approach slabs, drainages

spouts/ down take pipes, arrangements for fixing light posts, water

mains, utilities etc; provision of suitably designed protective works;

providing wing/return walls; provision of road markings, road signs

etc.; all aspects of quality assurance; clearing the site and handing over

the works on completion; rectification of the defects during the Defects

Liability Period and submission of “As-built” drawings and other

related documents; and other items of work as may be required to be

carried out for completing the works in accordance with the drawings

and the provisions of the contract and to Insure safety

(C) Other Items

9. Any Other Items as required to fulfill all contractual obligations as per the

10. The following documents also form part of the Contract: [CL.3.1]

As per clause 2-3 Addendum/ Corrigendum/ undertaking given by

contractor, if any

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and

death is Rs. 5 lakhs per occurrence with the number of

occurrences limited to four. After each occurrence, the

contractor will pay an additional premium necessary to make

insurance valid for four occurrences always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be the date of the issuance of work [CL.21]

19. The period for submission of programme for approval of the [CL. 27.1]

engineer shall be 21 days from the issue of Letter of Acceptance

20. The period between program updates will be 30 days. [CL.27.3]

21. The amount to be withheld for late submission of an updated [CL.27.3]

programme shall be Rs 0.10 lakhs

22. The following events shall also be Compensation Events [CL. 44]

Substantially adverse ground conditions encountered during the

course of execution of work not provided for in the bidding document

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring

additional mobilization by the contractor, e.g. ordinary soil to

rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps,

etc. not caused by the contractor.

Sign of Contractor Executive Engineer ( C )

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii)Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

• If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such

that the gross % weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the

month under consideration due to changes in rates for

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of

opening of technical Bids as published by Labour

Bureau, Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published by

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in rates

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Sign of Contractor Executive Engineer ( C )

Ci = The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest

centre on the day 28 days prior to the scheduled date of opening of

Bi = The official retail price of bitumen of IOC depot at the nearest

centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Sign of Contractor Executive Engineer ( C )

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to

the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15th day of the month of the under

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts

has been chosen to represent the Plant and Machinery Spares group

Sign of Contractor Executive Engineer ( C )

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor

shall be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than

cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on

days preceding the scheduled date of opening of technical Bids, as

published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of Commerce

Mi= The All India wholesale price index (all commodities) for the

month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

2. Cement – Pc ……%

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In

item 6 of Contract data) (1/2000)th of

initial contract price for #5 km

Section, rounded off to the nearest

thousand per day.

Sign of Contractor Executive Engineer ( C )

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given

as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank guarantees

of 2.5 % of each valid for the full

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is

equipment. Total amount satisfied That the equipment is

equipment. Total amount satisfied That the equipment is

will be subject to a required for performance of the

maximum of 5% of the contract) and on submission of

Contract Price unconditional Bank Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after

fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim

payments certified by the Engineer under the Contract. Deduction shall

commence in the next Interim Payment Certificate following that in which the

Sign of Contractor Executive Engineer ( C )

total of all such payments to the Contractor has reached not less than 20 percent

of the Contract Price or 6 (six) months from the date of payment of first

installment of advance, whichever period concludes earlier, and shall be made at

the rate of 20 percent (collectively for both Mobilization Advance and

Equipment Advance) of the amounts of all Interim Payment Certificate until

such time as the loan has been repaid, always provided that the loan shall be

completely repaid prior to the expiry of the original time for completion pursuant

to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52}

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to be

decided after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be

an unconditional Bank Guarantee of the type as presented in Section 8 of the

Bidding Documents.

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}

are required within 28 days of the issue of certificate of completion of the whole

or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by

the Date required is Rs ........... Lakhs.

37. The following events shall also be fundamentals breach of contract: {CL.59.2}

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60}

the Employer’s additional cost for completing the Works shall be 20 per cent.

Sign of Contractor Executive Engineer ( C )

TECHNICAL SPECIFICATION

• Material Specifications

• General Specifications

• Item Specifications

Sign of Contractor Executive Engineer ( C )

MATERIAL SPECIFICATIONS

General instruction for material and workmanship

All material and work man ship shall be according to the latest Indian Standard

Specifications in addition to the specification given below. Relevant IS specifications shall

be followed for matters not covered by these specifications. Wherever the above

specifications and IS codes are silent, the construction shall be carried out according to

sound engineering practice and as per the instruction of EIC.

1.1 Water shall not be salty brackish and shall be clean, reasonably clear and free

objectionable quantities of slit and traces of oil add injurious alkalies, salts organic matter

and other deleterious material which will either weaken the mortar of concrete or cause

efflorescence or attack the steel in R.C.C. Container for transport, storage and handling of

water shall be clean. Water shall conform to the standard specified in I.S. 456-1978.

1.2 If required by the Engineer-in-Charge it shall be tested by comparison with distilled

water. Comparison shall be made by means of standard cement tests for soundness

time of setting and mortar strength as specified in I.S. 269-1976. Any indication of

unsoundness, charge in time of setting by 30 minutes or more or decrease of more

than 1 per cent in strength of mortar prepared with water sample when compared

with the results obtained with mortar prepared with distilled water shall be

sufficient cause for rejection of water under test.

1.3 Water for curing mortar, concrete or masonry should not be too acidic or too

alkaline. It shall be free of elements, which significantly affect the hydration

reaction or otherwise interfere with the hardening of mortar or concrete during

currying or those, which produce objectionable stains or other unsightly deposits on

concrete or mortar surfaces.

1.4 Hard and bitter water shall not be used for curing.

1.5 Portable water will generally found suitable for curing mortar or concrete.

2.1 Lime shall be hydraulic lime as per I.S. 712-1973 Necessary tests shall be carried out

as per I.S. 6932 (Parts I to X)

2.2 The following field tests for limes are to be carried out.

2.3 A very rough idea can be formed about the type of lime by its visual examination i.e. Fat

lime bears pure white color, lime in form of porous lumps of dirty white color indicates

quick lime and solid lumps are the unburnt lime stone.

2.4Acid tests for determining the carbonate contain in lime Excessive amount of

impurities and rough determination of class of lime.

2.5Storage shall comply with I.S.712-1973. The slaked lime, if stored shall be kept in a

weather proof and damp-proof shed with impervious floor and sides to protect it against

rain, moisture, weather and extraneous materials mixing with it. All lime that has been

damaged in any way shall be rejected and all rejected materials shall be removed from site

2.6Field testing shall be done according to I.S. 1624-1974 to show the acceptability of

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The cement used shall be ordinary Portland slag cement or Portland cement or Rapid Hardening

Portland cement conforming to Indian Standard Specification IS:269, I.S.456; Rapid Hardening

Portland cement shall be use only when approved by the EIC . Grade and make of the cement should

be approved by the EIC.

The cement shall be stored in a suited weather-tight building to keep it away from dampness or in

sealed bins to the satisfaction of the EIC. Any cement, which has become caked or lumped or

otherwise adversely affected, shall at once be removed from the site. The cement shall be subject to

the following test in accordance with the procedure specified in IS: 4032:

1) Fineness by air permeability methods

2) Setting time: initial and final

3) Unsoundness: le chateliers methods

4) Compression test: at 3, 7, and 28th days

M-4 White Cement

4.1 The white cement shall confirm I.S. 8042-E-1978.

M-5 Colored Cement

5.1 Colored cement shall be with white of gray Port land cement as specified in the item

5.2 The pigments used for colored cement shall be of approved quality and shall not

exceed 10% of cement used in the mix. The mixture of pigment and cement shall be

properly ground to have a uniform colour and shade. The pigments shall have such

properties as to provide for durability under exposure to sunlight and weather. The

pigments shall have such properties as to provide for durability under exposure to

sun light and weather.

5.3 The pigment shall have the property such that it is neither affected by the cement

nor detrimental to it.

6.1 Sand shall be natural sand, clean, well graded, hard strong, durable and gritty

particles free from injurious amounts of dust, clay kankar nodules, soft or flaky particles

shale, alkali salts organic matter, loam. Mica or other deleterious substances and shall be

got approved from the Engineer-In-Charge. The sand shall not contain more contain more

than 8 percent of silt as determined by field test. If necessary the sand shall be washed to

6.2 Coarse Sand: The fineness modulus of coarse sand shall not be less than 2.5 and

shall not exceed 3.0. The sieve analysis of coarse shall be as under :

I.S. Sieve Percentage by weight I.S. Sieve Percentage by weight

Designation passing sieve Designation passing sieve

2.36 mm 90 to 100 300 Micron 5-70

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The fineness modulus shall not exceed 1.0. The sieve analysis of fine sand shall be as

I.S. Sieve Percentage by weight I.S. Sieve Percentage by weight

Designation passing sieve Designation passing sieve

7.1 Grit shall consist of crushed or broken stone and be hard, strong, dense, durable, clean

of proper gradation and free from skin or coating likely to prevent proper adhesion of

mortar. Grit shall generally be cubical in shape and as far as possible flaky elongated pieces

shall be avoided. It shall generally comply whit the provisions of I.S. 383-1970. Unless

special stone of particular quarries is mentioned grit shall be obtained from the best black

trap or equivalent hard stone as approved by the Engineer-in-charge. The grit shall have

no deleterious with cement.

7.2 The crushing strength of grit will be such as to allow the concrete in which it used to

build-up the specified strength of concrete.

7.3 The necessary tests for grit shall be carried out as per the requirements of I.S. 2386-

(parts-I to VIII) 1963, as per instructions of the Engineer-in-charge. The necessity of

test will be decided by the Engineer-in-charge.

M-08 Lime Mortar

8.1 Lime: Lime shall conform to specification M-2 Water: Water shall conform to

specification M-1 Sand: Sand shall conform to specification M-6.

8.2 Proportion of Mix:

8.2.1 Motor shall consist of such proportions of slaked lime and sand as may be specified

in item. The slaked lime and sand shall be measured by volume.

8.3 Preparation of mortar:

8.3.1 Lime mortar shall be prepared by wet process as per I.S. 1635-1971. Power driven

mill shall be used for preparation of lime mortar. The slaked lime shall be placed in

the mill in an even layer and ground for 180 revolutions with sufficient water. Water

shall be added as required during grinding (care being taken not to add more water)

that will bring the mixed material to a consistency of stiff paste. Thoroughly wetted

sand shall then be added evenly and the mixture ground for another 180 revolutions.

8.4.1 Mortar shall always be kept damp, protected from sun and rain till used up, covering

it by tarpaulin or open sheds.

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8.5.1 All mortar shall be used as soon as possible after grinding. It should be used on the

day on which it prepared. But in no case mortar made earlier than 36 hours shall be

permitted for use.

M- 9Brick Bats Aggregate

9.1 Brick bat aggregate shall be broken from well burnt or slightly over burnt and dense

bricks. It shall be homogeneous in texture, roughly cubical in shape, clean and free from

dirt of any other foreign material. The brick bats shall be of 40 mm, 50mm size unless

otherwise specified in the item. The under burnt off over burnt brick bats shall not be

9.2The brick bats shall be measured by suitable boxes or as directed.

10.1The brick shall be hand or machine molded and made from suitable soils and kiln

burnt. They shall be free from cracks and flaws and nodules of free lime they shall have

smooth rectangular faces with sharp corners and shall be uniform colour.

The bricks shall be molded with a frog of 100mm. X 40mm. and 10mm. to 20mm. deep on

one of its flat sides. The bricks shall not break when thrown on the ground from a height of

10.2The size of modular bricks shall be 190mm. X 90mm. X 90mm.

10.3The size of the conventional bricks shall be as under :

10.4Only bricks of one standard size shall be used on one work. The following tolerances

shall be permitted in the conventional size adopted in a particular work.

Length ± 1/8” (3.0 mm.) Width ± 1/16” (1.50mm.) Height ± 1/16” (1.50mm.)

10.5 The crushing strength of the bricks shall not be less than 35 Kg./Sq. Cm. The

average water absorption shall not be more the 20 percent by weight. Necessary tests for

crushing strength and water absorption etc. shall be carried out as per I.S. 3495 (Part-I to

11.1The stone shall be of the specified variety such as Granite /Trap Stone/ Quartzite or

any other type of good hard stones. The stones shall be only from the approved quarry and

shall be hard sound, durable and free from defects like cavities, cracks, sand holes, flaws

injurious veins, patches of loose or soft materials etc. and weathered portions and other

structural defects or imperfections tending to affect their soundness and strength. The

stone with round surface shall not be used. The percentage of water absorption shall not

be more than 5% of day weight. When tested in accordance with I.S.1124-1974. The

minimum crushing strength of stone shall be 200 Kg./Sq. Cm. unless otherwise, specified.

11.2The samples of the stone to be used shall be got approved before the work is started.

11.3The Khanki facing stone shall be dressed by chisel as specified in the item for khanki

facing in required shape and size. The face of the stone shall be so dressed that the busing

on the exposed face shall not project by more than 40mm from the general wall surface and

on face to be plastered it shall not project by more than 19 mm nor shall it have

depressions more than 10 mm. From the average wall surface.

Sign of Contractor Executive Engineer ( C )

M-1 2Laterite Stone

1 2.1Laterite stone shall be obtained from the approved quarry. It shall be compacted in

texture sound, durable and free from soft patch. It shall have minimum crushing strength

of 100 Kg/Sq. Cm in its dry condition. I shall not absorb water more than 20% of its own

weight, when immersed for 24 hours in water. After quarrying, the stone shall be allowed

to weather for some time before using in work.

12.2The stone shall be dressed into regular rectangular block so that all faces are free

from waviness and unevenness, and the edges true and square.

12.3Those types of stone in which white clay occurs should not be used.

12.4Special corner stones shall be provide where so directed.

M-13 Mild Steel Bars

1 3.1Mild steel bars reinforcement for R.C.C. work shall conform to I.S. 432 (Part-II)

and shall be of tested quality. It shall also comply with relevant part of I.S. 456-1978.

13.2All the reinforcement shall be clean and free from dirt, paint, grease, mill scale or

loose or thick rust at the time of placing.

13.3For the purpose of payment, the bar shall be measured correct up l to 10 mm. Length

and weight payable worked out at the rate specified below.

1. 6 mm 0.22 Kg./Rmt 8 20 mm 2.47 Kg./Rmt

2. 8 mm 0.39 Kg./Rmt 9 22 mm 2.98 Kg./Rmt

3. 10 mm 0.62 Kg./Rmt 10 25 mm 3.85 Kg./Rmt

4. 12 mm 0.89 Kg./Rmt 11 28 mm 4.83 Kg./Rmt

5. 14 mm 1.21 Kg./Rmt 12 32 mm 6.31 Kg./Rmt

6. 16 mm 1.58 Kg./Rmt 13 36 mm 7.99 Kg./Rmt

7. 18 mm 2.00 Kg./Rmt 14 40 mm 9.86 Kg./Rmt

M-14 High Yield Strength Steel Deformed Bars

14.1 High yield strength steel deformed bars shall be either cold twisted other rolled and

shall conform to I.S. 1786-1966 and I.S. 1139-1966 respectively.

14.2Other provisions and requirements shall conform to specification no. M-16 for Mild

M-15 High Tensile Steel Wires

15.1 The high tensile wires for use in prestressed concrete work shall conform to I.S.

15.2 The tensile strength of the high tensile steel bars shall be as specified in the item. In

absence of the given strength the minimum strength shall be taken as per Para 6-1 of the

I.S. 1785-1962. Testing shall be done as per I.S. requirements.

1 5.3The high tensile steel shall be free from loose mill scale, rust, oil, grease, or any other

harmful matter. Cleaning of steel bars may be carried out by immersion insolvent solution.

Wire brushing or passing through a pressure box containing Carborudum.

15.4The high tensile wire shall be obtained from manufactures in coils having diameter

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not less than 350 times the diameter of wire itself so that wire springs back straight on

being uncoiled.

M-16 Mild Steel Binding Wire

16.1 The mild steel wire shall be of 1.63mm or 1.22 mm.,{ 16to 18 gauge ) diameter and

shall conform rust to I.S. 280-1972.

16.2The use of black will be permitted for biding reinforcement bars. It shall be free from

rust oil paint, grease, loose mill scale or any other undesirable coating which may prevent

adhesive of cement mortar.

M-17 Stone Coarse Aggregate for Nominal Mix Concrete

Coarse aggregate shall be of machine crushed stone of black trap or equivalent and be hard

strong, dense, durable, clean and free from skin and coating likely to prevent proper

adhesion of mortar.

The aggregate shall generally be cubical in shape. Unless specials to 9nes of particular

quarries are mentioned aggregates shall be machine crushed from the best black, trap or

equivalent hard stone as approved. Aggregate shall have no deleterious reaction with

cement. The size of the coarse aggregate for plain cement and ordinary reinforced cement

concrete shall generally be as per the table given below. However, in case of reinforced

cement concrete the maximum limit may be restricted to 6 mm. less than the minimum

lateral clear distance between bars or 6 mm. less than the cover whichever is smaller.

I. S. Sieve Percentage passing for single I. S. Sieve Percentage passing for

Designation Designation Single Sized aggregates

Note: This percentage may be varied somewhat by the Engineer-in-charge when

considered necessary for obtaining better density and strength of concrete.

The grading test shall be taken in the beginning and at the change of source of materials.

The necessary tests indicated in I.S. 383-1970 and 456-1978 shall have to be carried out to

ensure the acceptability. The aggregates shall be stored separately and handled in such a

manner as to prevent the intermixing of different aggregates. If the aggregates are covered

with dust, they shall be washed with water to make them clean.

Sign of Contractor Executive Engineer ( C )

M-18 WET MIX MACADAM:

58.1 Physical requirements: Coarse aggregates shall be crushed stone. If crushed

grave/shingle is used, not less than 90 per cent by weight of the grave/shingle pieces retained

on 4.75 mm sieve shall have at least two fractured faces. The aggregates shall conform to the

physical requirements set forth in Table-3 below.

PHYSICAL REQUIREMENTS OF COARSE AGGREGATES FOR WET MIX MACADAM

FOR SUB-BASE/BASE COURSES

Test Test Method Requirement

1. *Los Angle Abrasion value Or IS: 2386(Part-4) 40 per cent

* Aggregate Impact Value. IS: 2386 (Part-4) Or IS: 30 per cent (Max.)

2. Combined Flakiness and And IS: 2386 (Part-I). 30 per cent (Max.)**

Elongation Indices (Total)

* Aggregate may satisfy requirements of either of the two tests.

** To determine this combined proportion, the flaky stone from a representative sample should

first be separated out. Flakiness index is weight of flaky stone metal divided by weight of stone

sample. Only the elongated particles be separated out from the remaining (non-flaky) stone metal.

Elongation index is weight of elongated particles divided by total non-flaky particles. The value of

flakiness index and elongation index so found are added up.

If the water absorption value of the coarse aggregate is greater than 2 per cent, the soundness test

shall be carried out on the material delivered to site as per IS: 2386 (Part5).

 Grading requirements:

The aggregates shall conform to the grading given in Table below.

GRADING REQUIREMENTS OF AGGREGATES FOR WET MIX MACADAM

IS Sieve Designation Per cent by weight

passing the IS sieve

600 micron 8-22

Materials finer than 425 micron shall have plasticity Index (PI) not exceeding 6.The final gradation

approved within these limits shall be well graded from coarse to fine and shall not vary from the

low limit on one sieve to the high limit on the adjacent.

Sign of Contractor Executive Engineer ( C )

GENERAL SPECIFICATIONS

1.1 Indian Standard

All materials used in the works shall be of the best quality of their respective kinds

and as specified here in, obtained from sources and suppliers approved by the

Engineer-in-Charge (EIC) or his authorized representative and shall conform to the

latest edition of Indian Standard issued by the Bureau of Indian Standards. All

materials shall comply strictly with the tests prescribed here in after or where with

the requirements of the latest issues of the relevant Indian Standards. Standards

issued elsewhere may be used only when appropriate Indian Standards are not

available and are subject to approval of EIC.

1.2 Inspection, Sampling and Testing

All materials used in the works shall be subjected to inspection and tests. Samples

of all materials proposed to be employed in the permanent works shall be submitted

to the EIC for approval before they are brought to the site.

Samples provided to the EIC or his AR for their retention are to be in labeled boxes

suitable for storage. Materials or workmanship not corresponding in character and

quality with approved samples will be rejected by the EIC.

Samples required for approval and testing must be supplied in sufficient time to

allow for testing and approval, due to allowance being made for the fact that if the

first samples are rejected, works arising from the late submission of samples will

not be acceptable as reason for delay in the completion of the works.

Materials shall be tested leaving the manufacture's premises, quarry or sources

where possible. Materials shall also be tested on the site and they may be rejected if

found not suitable or not in accordance with the specifications notwithstanding the

results of tests at the manufacturer's works or elsewhere or of test certificates or of

any approval given earlier. The contractors shall provide all assistance, instruments,

machinery, labour and materials as are normally required for examining, measuring

and testing any work.

1.3 Dispatch of Materials

No materials shall be used in the works unless they have first been approved by EIC.

Materials shall not be dispatched from the manufacturer's works to the site without

written authority from the EIC or his AR.

1.4 Test Certificate

All manufacturer's certificate of test, proof sheets, mill sheets etc. showing that the

materials have been tested in accordance with the requirement of this specification,

the appropriate Indian Standard or other relevant standard specifications are to be

supplied free of charge, on request to the EIC or his AR.

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1.5 Source of materials

The contractor shall indicate to the EIC the source of all materials to be used in the

work with relevant test data sufficiently in advance, and the approval of the EIC for

the same shall be obtained at least 45 days before the scheduled commencement of

the work. If the contractor proposes to obtain materials from a different source, he

shall notify the EIC for his approval, at least 45 days before such materials are to be

used with relevant test data.

1.6 Name of Manufacturers and Copies of Orders

Before ordering any materials or any description for the works, the Contractor shall

submit for the approval of the EIC, the names of the makers and suppliers proposed

and any other detail required by the EIC and shall afterwards send to the EIC copies

in quadruplicate of the orders given by the Contractor for the materials.

1.7 Storage of Materials

All materials used in the work shall be stored on racks, supports, in bins, under

cover, etc. as appropriate to prevent deterioration or damage from any cause

whatsoever to the entire satisfaction of the EIC or his AR and as amplified in the

succeeding clauses.

1.8 Record and Usage of Materials

The contractor shall maintain a detailed record of all materials received on the site

or in his stores or storage and working areas in the vicinity of the site and shall

make such records available to the EIC at such time as the letter may reasonably

Materials shall wherever possible and practicable be used on the order in which

they arrive on the site and in the stores on storage and working areas in the vicinity

1.9 Notice for Inspection of Materials

Where the EIC or his AR shall give notice to the contractor that materials are to be

inspected off the site, the contractor shall, having regard to the location of the

materials and the nature of the inspection, test or examination required, give to the

EIC or his AR when such materials are ready for inspection, test or examination

either during manufacture, fabrication etc. or on completion, such notice as the EIC

may reasonably require to enable the inspection, test or examination to be made.

Delay to the works arising from the late submission of such notice will not be

acceptable as reason for delay to the completion of works.

1.10 Use of Permanent Materials for Temporary works

Materials for the permanent works shall not be used for temporary works unless

otherwise approved in writing by the EIC. Granting of such permission shall not

prejudice the right of the EIC to reject materials so used which have become unfit

for use in the permanent works.

1.11 Cost of Sampling and Testing

Sampling of materials for approval and testing as called for under the appropriate

Indian Standard or other relevant standard specification is to be done without

charge to G.M.B, the cost of all such tests and sampling shall be deemed to be

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included in the rates and prices quoted in the Bill of Quantities.

1.12 Standard of Workmanship

A high standard of workmanship in all trades will be required. The contractor shall

ensure that only skilled and experience persons are employed.

The contractor shall be responsible for supply, use and maintenance of all

construction plant and equipment and he shall ensure that it is suitable for the work

and is maintained in such a manner as to ensure its efficient working. The EIC may

direct that plant, which is not efficient and is prejudicial to the quality of the work be

removed from the site and replaced by plant to his satisfaction.

1.14. Contractor's Supervision

The Contractor's supervisory staff shall be men/women fully experienced in the

type of work being carried out under their supervision and capable of ensuring that

it is done well and efficiently.

1.15 Temporary Works

Where required, the Contractor shall furnish such details of his temporary works as

may be called for by the EIC and the Contractor shall satisfy the EIC as to their safety

and efficiency. The EIC may direct that temporary works which he considers unsafe

or inefficient shall be removed and replaced in satisfactory manner.

1.16 Materials Not Specified

All materials not herein fully specified and which may be offered for use in the

works shall be subject to the approval of the EIC without which they shall not be

used anywhere in the permanent works.

G- 1.2 Arrangement of traffic

The Contractor shall at all-time carry out work on the highway in a manner creating

least interference to the flow of traffic while consistent with the satisfactory

execution of the same. For all works involving improvements to the existing

highway, the Contractor shall, in accordance with the directives of the Engineer,

provide and maintain, during execution of the work, a passage for traffic either

along a part of the existing carriageway under improvement, or along a temporary

diversion constructed close to the highway. The Contractor shall take prior approval

of the Engineer regarding traffic arrangements during construction.

1.2.1 Passage of Traffic along a part of the Existing Carriage way under

For widening /strengthening existing carriage way where part width of the existing

carriage way is proposed to be used for passage of traffic, treated shoulders shall be

provided on the side on which work is not in progress. The treatment to the

shoulder shall consist of providing at least 150 mm thick granular base course

covered with bituminous surface dressing in a width of at least 1.5 m and the

surface shall be maintained throughout the period during which traffic uses the

same to the satisfaction of the Engineer. The continuous length, in which such work

shall be carried out, would be limited normally to 500 m at a place. However, where

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work is allowed by the Engineer in longer stretches passing places at least 20m long

with additional paved width of 2.5 m shall be provided at every 0.5 km interval.

In case of widening existing two-lane to four-lane, the additional two lanes would be

constructed first and the traffic diverted to it and only thereafter the required

treatment to the existing carriage way would be carried out. However, in case where

on the request to the Contractor, work on existing two-lane carriage way is allowed

by the Engineer with traffic using part of the existing carriage way, stipulations as in

para above shall apply.

After obtaining permission of the Engineer, the treated shoulder shall be

dismantled, the debris disposed of and the area cleared as per the direction of the

1.2.2 Passage of Traffic along a Temporary Diversion

In stretches where it is not possible to pass the traffic on part width of the carriage

way, a temporary diversion shall be constructed with 7 m carriageway and 2.5 m

ear then shoulders on each side (total width of road way 12 m) with the following

provision for road crust in the 7 m width:

(i) 200 mm (compacted) granular sub base;

(ii) 225 mm (compacted) granular base course; and

(iii) Premix carpet with Seal Coat/Mix Seal Surfacing.

The alignment and longitudinal section of diversion including junctions and

temporary cross drainage provision shall be as approved by the Engineer.

1.2.3 Traffic Safety and Control

The Contractor shall take all necessary measures for the safety of traffic during

construction and provide, erect and maintain such barricades, including signs,

markings, flags, lights and flagmen as may be required by the Engineer for the

information and protection of traffic approaching or passing through the section of

the highway under improvement. Before taking up any construction, and agreed

phased programmed for the diversion of traffic on the highway shall be drawn up in

consultation with the Engineer.

The barricades erected on either side of the carriage way/portion of the

carriageway closed to traffic, shall be of strong design to resist violation, and

painted with alternate black and white stripes. Red lanterns or warning lights of

similar type shall be mounted on the barricades at night and kept lit through from

sunset to sunrise.

At the points where traffic is to deviate from its normal path (whether on temporary

diversion or part width of the carriageway) the channel for traffic shall be clearly

marked with the aid of pavement markings, painted drums or a similar device to the

directions of the Engineer. At night, the passage shall be delineated with lanterns or

other suitable light source.

One-way traffic operation shall be established whenever the traffic is to be passed

over part of the carriage way inadequate for two-lane traffic. This shall be done with

the help of temporary traffic signals or flagmen kept positioned on opposite sides

during all hours. For regulation of traffic, the flagmen shall be equipped with red

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and green flags and lanterns/lights.

On both sides, suitable regulatory/warning signs as approved by the Engineer shall

be installed for the guidance of road users. On each approach, at least two signs shall

be put up, one close to the point where transition of carriage way begins and the

other 120 m away. The signs shall be of approved design and of reflectory type, if so

directed by the Engineer.

1.2.4 Maintenance of Diversions and Traffic Control Devices

Signs, lights, barriers and other traffic control devices, as well as the riding surface

of diversions shall be maintained in a satisfactory the riding surface of diversions

shall be maintained in a satisfactory condition till such time they are required as

directed by the Engineer. The temporary traveled way will be kept free of dust by

frequent applications of water, if necessary.

G-1.3 EXCAVATION

Excavation for the foundation works shall be carried out to the widths, lengths and

depths and within the lines and levels indicated on the drawings or as directed by

the EIC. Any excavation beyond such limits or instructions shall be made good by

filling with approved earth to the required compaction by the contractor at his own

expense to the satisfaction of the EIC.

1.3.2 Record Survey

Before beginning excavation or filling the EIC and the contractor shall jointly survey

and record all ground levels and surroundings on the site.

1.3.3 Disposal of Excess Excavation

Excavated material not required for filling is to be disposed of as directed by the EIC

as a contingency of the contract. The site must at all times be kept free from surplus

G-1.4 ADMIXTURES FOR CONCRETE

Admixture to the concrete shall not be used without the written consent of the EIC.

When permitted the contractor shall furnish full details from the manufacturer and