Appointment of Consultant for Project Management Consultancy Works and various types of Civil Engineering Works in PATDI Nagarpalika Area

Appointment of Consultant for Project Management

Consultancy Works and various types of Civil Engineering

Works in PATDI Nagarpalika Area.

MILE STONE DATES

1 LAST DATE FOR TENDER DOWNLOADING &

ONLINE SUBMISSION 19.09.2026 UPTO 18:00 HRS

2 LAST DATE OF PHYSICAL SUBMISSION 23.09.2026 UPTO 18:00 HRS

3 DATE OF OPENING OF TECHNICAL BID 24.09.2026 AT 11:00 HRS.

4 DATE OF OPENING OF PRICE BID 24.09.2026 AT 11:05 HRS.

TENDER FEE : Rs. 1500/- (Demand Draft)

in the form of a Demand Draft issued by any Nationalized Bank only and having branch in

6 EMD : Rs. 25000/- (Bank FDR)

in the form of a Bank FDR of 1 year issued by any Nationalized Bank only and having branch in

CHIEF OFFICER PATDI NAGARPALIKA

DETAIL TENDER NOTICE

Tender Notice No. SNP/CONSULTANT/09/2026

Organization Name PATDI NAGARPALIKA – PATDI, DISTRIC T SURENDRANAGAR

Departme nt Name CIVIL DEPARTMENT, PATDI NAGARPALIKA – PATDI, DISTRICT SURENDRANAGAR

Name of work Appointment of Consultant for Project Management Consultancy Works of various types of Civil

Engineering Works in PATDI Nagarpalika Area

Tender Type Item Rate

Bidder Nationality Indian

Having(As a consultant) registration/empanelment in Government / Semi Government

Qualification of

Organizations including any State Govt. Undertaking (like G M F B , GU DM , G UD C , GWSSB, GRHB

AHM, GHB, GPHCL, DUDA)

Bidding Currency Indian Rupee

Pre-Bid Meeting d ate & Ti me No Pre-Bid Meeting

Bid available and Last date and time

19/09/2026 up to 18:00 hrs on w w w .nprocu re.com.

of bid submission on line

Physical submission of bid

document fee, EMD, Tech . bid, On or before Dt.: 23/09/2026 up to 18:00 hrs. at Office of

and Suppo rting d ocuments, Chief Offcer, PATDI Nagarpalika, PATDI, District

Certificates etc as per elig ibility SURENDRANAGAR by speed post or by Register AD only

qualification criteria

Last date On-line On or before Dt.: 19/09/2026 up to 18:00 hrs on

Submission of Price Bid w ww.nprcure.com.

Opening of Tech . Bid. on line and

Dt: 24/09/2026 at 11:00 hrs (If possible).

Opening of Price

Dt: 24/09/2026 at 11:05 hrs (If possible).

Bid. online only

Bid validity p eriod 120 days from opening of price bid

Payment Document Fee Rs. 1500 (non refundable)

Details EMD Rs. 25000/-

Evaluation As given in Tender/Offer documents

Availability of

Agency may down load from the Web site www .nprocure.com

Tender/Offer bid (1) TECH. BID ONLY IN HARD COPIES. In sealed one main cover which shall contain two sealed

Submission covers i.e. one is for Tech. bid in Original and containing all supporting documents in it + one CD-

ROM including entire technical proposal; where as a second cover carries only Tender Fee, EMD.

and empanelled registration

(2) Main cover must show- "Consultancy Work" And last date of submission

(3) Tender Fee in the form of DD in favor of Chief Officer, PATDI Nagarpalika, must be

enclosed with Tech. bid for down loaded documents and EMD should be by D.D. or by FDR of

a n y Nationalized Bank only in favor of Chief Officer.

(4) Submission of Tender/Offer documents only by Regd. A.D. or by Speed Post as per above

mentioned schedule time, to : The Chief Officer, PATDI Nagarpalika, PATDI, District

Information for 1. Internet site address for e-Tendering activities will be http s:// np rocu r e.com

online participation 2. Interested bidders can view detailed tender notice and download tender documents from

the above mentioned website.

3. Bidders who wish to participate in online tender have to register with the website through

the “New User Registration” link provided on the home page. Bidder will create login id &

password on their own in registration pro cess.

4. Bidders who wish to participate in this tender need to procure Digita l Certificate as per

Information Technology Act-2000 using that they can digitally sign their electronic bids.

Bidders can procure the same from any of the CCA approved certifying agencies, or they

may contact (n) code Solution at below mentioned address and they will assist them in

procuring the same. Bidders who already have a valid Digital Certificate need not to procure

the same. In case bidders need an y clarification regarding online participation, they can

M/S (n)code Solu tion

301, G.N.F.C. Info Tower, Near grant

Bhagwati Hotel, AHMEDABAD

India. Tel: +91 79

URL: https://nprocure.com

PATDI Nagarpalika

TECHNICAL PROPOSAL

Appointment of Consultant for Project Management

Consultancy Works of various types of Civil Engineering

Works in PATDI Nagarpalika Area

Chief Officer PATDI Nagarpalika

Dist. SURENDRANAGAR

Section – 1: Letter of Invitation

Section – 2: Information to Consultants

ELIGIBILITY CRITERIA

SPECIAL INSTRUCTIONS

Section – 3: Technical Proposal - Standard Forms

Section – 4: Terms of Reference

Section – 5: Standard Form of Contract.

Section – 6: PRICE BID/ PRICE PROPOSAL

LETTER OF INVITATION

PATDI Nagarpalika PATDI

Subject : Request For Appointment of Consultant for Project Management Consultancy Works of various types

of Civil Engineering Works in PATDI Nagarpalika Area

Sr. No. SCOPE OF WORK AT A GLANCE

1 For project : Carry out Site survey, existing status, its analysis, preparation of DPR (with detail

estimates and drawings), tender documents, evaluation of bidders and bid prices, including,

approval of plans, designs and QAPs etc., inspection of materials and brought out items. Day

to day construction and erections supervision, contractor's measurement and bill preparation,

submission of daily, weekly and monthly progress reports with photographs and charts,

liasoning duties and monthly visit and reporting during defect liability period etc. up to

completion of work.

1) The Nagarpalika has taken up implementation of the various civil engineering work funded by

State/Central Government. The eligible payments under this contract shall be made from the funds

received from of Govt. Grant.

2) Nagarpalika invites proposals to provide following Consultancy services:

To Municipal Engineer in implementation of the above mentioned project. The consultant shall

study existing status of work decided by Municipality. Prepare the DPR with plan and estimate and

take technical as well as Administrative approval . The consultant shall prepare Tend er Documents and

assist municipal engineer, 100% supervision of construction activities, Preparation of bill &

certificate to payment of contractor, up to completion of work.

3) Nagarpalika intends to appoint a consultant for providing project monitoring services for

preparations of DPR, tender documents, tender evaluations, inspection of materials, 100% day to day

supervision of various civil engineering work activities at the site as well as at the office.

4) A firm will be selected under Qualification & Cost Based Selection procedures described in this RFP.

5) Bidders have to submit Technical bid (including price bid without filling prices) in hard copy and

Price bid in Electronic format only on above mentioned website till the date & time as specified.

Bidder to note that submission of price bid with prices along with technical bid in hard copy shall

lead to disqualification of bidder and his bid shall not be considered for further evaluation and their

price bid shall not be opened.

Bidders who wish to participate in online tenders will have to procure/should have legally valid

Digital Certificate as per Information Technology Act-2000 using which they can sign their

electronic bids. Bidders can procure the same from any of the license certifying Authority of India

or can contact (n) code solutions- a division of GNFC Ltd, who are licensed Certifying Authority by

Govt. of India.

All bids should be digitally signed, for details regarding digital signature certificate and related

trainin g involved the below mentioned address should be contacted:

(n)Code solutions A division of GNFC

301, GNFC Info tower, Bodakdev,

SURENDRANAGAR-380 054 (India)

E-mail:nprocure@gn vfc.n et

6) The RFP includes the following documents:

Section – 1: Letter of Invitation.

Section – 2: Information to Consultants

Section – 3: Technical Proposal - Standard Forms

Section – 4: Terms of Ref erence.

Section – 5: Standard Form of Contract.

Section – 6: Financial Proposal - Standard Forms

Kindly acknowledge us the receipt of this letter of invitation (RFP) Sincerely.

PATDI Nagarpalika

PATDI NAGARPALIKA – PATDI

INFORMATION TO CONSULT ANTS

1. INTRODUCTION:

1.1 The Client named in the "Data Sheet" will select a firm in accordance with the method of

selection indicated in the Data Sheet and detailed in the Guidelines given in the Data Sheet.

1.2 The consultants are invited to submit a Technical Proposal and a Financial Proposal as specified in

the Data Sheet (the proposal) f or consulting services required for the Assignment named in the Data

Sheet. The Proposal will be the basis for contract negotiations and ultimately signature of a

contract with the selected firm.

1.3 The Assignment shall be implemented in accordance with the phasing indicated in the Data Sheet.

When the Assignment includes several phases, continuation of services for the next phase shall

b e subject to satisfactory performance of the previous phase, as determined by the Client.

1.4 The Consultants must familiarize themselves with local conditions and take them into account

in preparing their proposals. To obtain firsthand information on the Assignment and on the local

conditions, consultants are encouraged to a visit to the Client before submitting a Proposal.

Th e Consultant's representative should contact the officials named in the Data Sheet to arrange

for their visit or to obtain additional information. Consultants should ensure that these officials

are advised of the visit in adequate time to allow them to make appropriate arrangements.

1.5 The Client will provide the inputs specified in the Data Sheet, assist the firm in obtaining licenses and

permits needed to carry out the services, and make available relevant project data and reports.

1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a

visit to the Client, are not reimbursable as a direct cost of the Assignment; and (ii) the Client is

not bound to accept any of the Proposals submitted.

1.7 The Client policy requires that consultants provide professional, objective, and impartial advice

and at all times hold the Client's interests paramount, without any consideration for future work,

and strictly avoid conflicts with other assignments or their own corporate interests. Consultants

shall not be h ired for any assignment that would be in conflict with their prior or current

obligations to other clients, or that may place them in a position of not being able to carry out the

assignment in the best interest of the Client.

1.8 It is the Client's policy to require that consultants under contracts observe the highest standard of

ethics during the sel ection and execution of contracts. In pursuance of this policy, the Client;

(a) Defines, for the purposes of this provision, the terms set forth below as follows:

i) "corrupt practice" means the offering, giving, receiving, or soliciting of anything of

value to influence the action of a BNP official in the selection process or in contract

ii) "fraudulent practice" means a misrepresentation of facts in order to influence

a selection process or the execution of a contract to the detriment of the Borrower,

and includes collusive practices among consultants (prior to or after

submission of proposals) designed to establish prices at artificial, non

competitive levels and to deprive the Borrower of the benefits of free and open

(b) will reject a proposal for award if it determines that the firm recommended for

award has engaged in corrupt or fraudulent activities in competing for the

contract in question;

(c) will cancel the portion of the payment allocated to the firm's contract if it at any

time determines that corrupt or fraudulent practices were engaged in by

representatives of the Consultant during the selection process or the execution of

that contract, without the Consultant having taken timely and appropriate action

satisfactory to the Client to remedy the situation;

(d) will declare a firm ineligible, either indefinitely or for a stated period of time, to

be awarded a contract if it at any time determines that the firm has engaged in

corrupt or fraudulent practices in competing for, or in executing, a contract; and

(e) will have the right to require that, in contract a provision be included

requiring consultants to permit the Client to inspect their accounts and records

relating to th e performance of the contract and to have them audited by auditors

appointed by th e Client.

1.9 Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent practices

issued by the Client in accordance with the above sub para 1.8(d).

1.10 The terms / conditions and detailed scope of work with EPC agencies shall be part of TOR.

2.0 DOCUMENTS COMPRISING THE RFP :

2.1 Consultants may request a clarification of any of the RFP documents up to the number of

days indicated in the Data Sheet before the proposal submission date. Any request for

clarification must be sent in writing by paper mail, cable, telex, facsimile, or electronic mail

to the Client's address indicated in the Data Sheet. The Client will respond by cable, telex,

facsimile, or electronic mail to such requests and will send copies of the response to all

invited consultants who intend to submit proposals.

2.2 At any time before the submission of proposals, the Client may, for any reason, whether at

its own initiative or in response to a clarification requested by an invited firm, modify the

RFP documents by amendment. Any amendment shall be issued in writing through

add enda. Addenda shall be sent by mail, cable, telex, facsimile, or electronic mail

to all invited consultants and will be binding on them. The Client may at its discretion

extend the d eadlin e for the submission of Proposals .

3.0 PREPARATION OF PROPOSALS:

3.1. Consultants are requested to submit a Proposal written in the language(s) specified in the

Technical Proposal:

Eligibility criteria are to be furnished in the format as per the “Eligibility Criteria for Consultancy

Services” furnished at the end of this section. The bid meeting the all the requirements as per

the eligibility criteria shall only be considered as responsive and for further evaluation including

opening of financial proposal.

3.2 In preparing the Technical Proposal, consultants are expected to examine the documents

comprising this RFP in detail. Material deficiencies in providing the information req uested

may result in rejection of a Proposal.

3.3 While preparing the Technical Proposal, consultants must give particular attention to th e

i) The experience of the consultant shall be limited to the proj ects for which th e

consulting firm has actually rendered the services individually or as a corporate

entity. In case of claiming an experience of consortium as one of the companies

within an association, the same shall be certified by client of the rank of

executive engineer or equivalent for the assignment carried out in recent past

and attested copy of th e same shall have to be furnished.

The assignment carried out by individual staff member or any associates prior

to joining the firm of consultant cannot be called as the experience of the firm but

ma y be referred to in the curriculum vita of staff proposed for the services.

ii) It is desirable that the majorities of the key professional staff proposed be

permanent employees of the firm or have an extended and stable working relation

iii) Proposed professional staff must have at least the experience indicated in the Data

Sheet / Eligibility Criteria, preferably under conditions similar to those prevailing in the

country of the Assignment.

iv) Alternative professional staff shall not be proposed and only one curriculum vitae

(CV) may be submitted for each position.

v) Reports to be issued by the consultants as part of this assignment must be in th e

language(s) specified in the Data Sheet. It is desirable that the firm's personnel have

a working knowledge of the client's national language.

3.4 The Technical proposal should provide the following information using the attached

Standard Forms (Section-3) :

i) Technical Proposal Submission form (Form 3A)

ii) A brief description of the firm's organization and an outline of recent experience

on assignments (Form 3B.1 and 3B.2) of a similar magnitude and nature. For each

assignment, the outline should indicate, inter alia, the profiles and names of the

staff provided, duration of the assignment, contract amount, and firm's

iii) A description of the methodology and work plan for performing the

assignment (Section 3C).

iv) The list of the proposed staff team by specialty, the tasks that would be assigned

to each staff team member, and their timing (Section 3D).

v) CVs recently signed by the proposed professional staff and the authorized

representative submitting the proposal (Section 3E). Key information should

includ e number of years working for the firm/entity, and degree of

responsibility held in various assignments for similar works.

vi) Any additional information requested in the Data Sheet.

3.5 The Technical Proposal shall not include any financial information.

Financial Proposal:

3.6 In preparing the Financial Proposal, consultants are expected to take into account

th e requirements and conditions of the RFP documents. The Financial Proposal should

follow Standard Forms (Section-6). It lists all costs associated with the Assignment,

including (a) remuneration for staff (foreign and local, in the field and at head

quarters), and (b) reimbursable such as subsistence (per diem, housing), transportation

(international and local, for mobilization and demobilization), services and equipment

(vehicles, office equipment, furniture, and supplies), office rent, insurance, printing of

documents, surveys; and training, if it is a major component of the assignment. If

appropriate, these costs should be broken down by activity and if appropriate into foreign

and local expenditures.

3.7 The Financial Proposal shall be inclusive of all the local and Govt. taxes (including

social security), duties, fees, levies, service tax and other impositions imposed under the

applicable law, on the consultants, the sub-consultants, and their personnel.

3.8 Consultants shall express the price of their services in the currency of Indian Rupee only.

3.9 Commissions and gratuities, if any, paid or to be paid by consultants and related to th e

Assignment will be borne by the consultant.

3.10 The Data Sheet indicates how long the proposals must remain valid after the submission

During the whole period, the consultant is expected to keep available the professional

staff proposed for the assignment. The Client will make its best effort to complete

negotiations within this period. If the Client wishes to extend the validity period of the bid

proposals, th e consultants who do not agree have the right not to extend the validity of

their bid proposals.

3.11 Your financial proposal shall be quoted as a firm and fixed prices up to the completion

of entire projects for specified pre- & post tendering services, Project Monitoring,

design, Drawings, QAP, verification, day to day construction supervision and

inspection of construction materials, This cost shall contain the details of costs together

with breakup as listed in the price bid.

The costs shall be given inclusive for the Three phases of work, i.e.

(a) Pre-tendering Services

Survey, study of existing situation, preparation of conceptual report, DPR, Technical

Sanctioned as well as Administrative approvals, Tender documents, evaluation of bidders,

bids, recommendations for bid etc.

(b) Post-tendering Services (After award to contract):

Services during Construction Phase: Contract Management, inspection of materials of

construction & supervision of construction including:

a) Pre-contract work

b) Checking and approval of detailed designs & (Engg.) drawings.

c) Over all 100 % supervision of Construction activities on day to day basis and

including certification of measurements and bills.

In due consideration of the pertaining descriptions of the Terms of Reference as included

in Section-4 and the Sample Draft Contract Agreement (Section-5) and of the following:

(c) Post-Tender Phase Services (Phase I & II activities)

b1) Services during Construction Phase (PMC Services during Construction Phase

including Contract Management, inspection of materials procured by contractor &

supervision of construction, etc.) (Phase I activity)

i) The Period for the Pre-contract work is assumed to study and understand

the documents as mention earlier and shall be used to ensure that all head

(branch) office and site staff to be involved fully understands

The Contract Agreement

The design and construction contract documentation

ii) The consultant will supervise the work on day-to-day basis, consultant has to deploy

resident supervisory staff till completion and commissioning of the work.

iii) Post Contract Work will be of duration of two weeks and shall be used to ensure:

The removal of all material, plant, equipment and staff from the site by the

contractor, agree with the Client and the contractor on all monies owed to

or by the contractor, including the remaining retention money, and release

all guarantees and securities in accordance with the provisions of the

construction contract.

After clearing and tidying up of the site by the contractor is complete, carry out

all work required to finalize the construction contract administratively.

i) Professional staff in head (branch) office:

The rates hereto shall be all inclusive per staff member and month, and cover

basic salary, social charges (incl. pension fund and similar payments), overheads

(incl. tax and insurance liabilities, sickness, holiday and bonus payments, charges

for support staff office and backstopping, etc.) consultant's fees and any other

accountable and variables.

ii) Professional staff on site

The rates hereto shall be all-inclusive per staff member and month, and cover

salaries, social charges, overheads, fees, etc. as above; charges for travel of staff

from home base to site and field allowances for boarding and lodging, etc. shall

also be covered.

iii) Transportation

The rates hereto shall be all-inclusive per vehicle type per month and cover

rent/depreciation, running and maintenance, driver’s wages, charges and

allowances, consumables and any other accountable and variables.

4.0 SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS:

4.1 The original Proposal (Technical Proposal and Financial Proposal; shall be prepared in

indelible ink. It shall contain no inter-lineation or overwriting, except as necessary to

correct errors made by the firm itself. Any such corrections must be initialed by the person

or persons who sign(s) the Proposals.

4.2 An authorized representative of the firm initials all pages of the Proposal.

Th e representative's authorization is confirmed by a written power of attorney

accompanying th e proposals.

4.3 For each proposal, the Consultants should prepare the number of copies indicated in the

Data Sheet. Each Technical Proposal and Financial Proposal should be marked "Original"

or "Cop y" as appropriate. If there are any discrepancies between the original and the

copies of th e Proposal, the original governs.

4.4 The original and all copies of the Technical Proposal shall be placed in a sealed

envelop e clearly marked "Technical Proposal", and the original and all copies of Both

envelopes shall be placed into an outer sealed envelope bearing the submission address

and other information indicated in the Data Sheet and clearly marked, "DO NOT OPEN,

EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE". (Submit financial- price proposal

4.5 The completed Technical Proposal must be delivered at the submission address on or

before the time and date stated in the Data Sheet.

5.0 PROPOSAL EVALUATION :

A two-stage procedure will be adopted in evaluating the offers.

i. Technical evaluation: This will be carried out prior to opening any Financial Offer;

ii. Financial evaluation: The price proposal of only responsive offer will be open ed.

From the time the bids are opened to the time the contract is awarded, any effort made by the

firm to influence the Client in the Client's proposal evaluation, proposal comparison or contract

award decisions may result in the rejection of the consultant's proposal.

EVALUATION OF TECHNICAL PROPOSALS:

5.1 The evaluation by the Client will carry out the evaluation applying the evaluation criteria as specified

under “Eligibility Criteria for PMC Services” as furnished at the end of this section.

In assessing the qualification and competence of the personnel, general qualifications

(education, experience, position held, time with firm) suitability to perform the particular

assignment an d language/regional experiences will be rated. Proposed staff inputs in excess of

those required to carry out the assignment u n d e r t he Terms of Reference, a s included in

Section-4 and the Sample Draft Contract Agreement (Section-5), will not be awarded extra

technical points.

OPENING AND EVALUATION OF FINANCIAL PROPOSALS; RANKING

5.1 After the evaluation of quality is completed, The Client shall notify the successful consultants that

they have secured the minimum qualifying mark, indicating the date and time set for opening the

Financial Proposals.

5.2 The Financial Proposals shall be opened publicly in the presence of the consultants'

representatives who choose to attend. The name of the consultant, the quality scores, and the

proposed prices shall opened online and recorded when the Financial Proposals are opened.

5.3 The evaluation committee will determine whether the Financial proposals are complete, (i.e.,

whether they have costed all items of the corresponding Technical proposals, if not, the Client

will cost them and add their cost to the initial price), correct any computational errors, and convert

prices in various currencies to the single currency specified in the Data Sheet. The official

selling rates used, to be provided by the source indicated in the Data Sheet, will be those in effect

on the date indicated in th e Data Sheet.

5.4 Please note that the bidders are required to pay Tender Fee in the form of a Demand Draft

issued by any Nationalized Bank only and having branch in PATDI and “Bid Security (EMD)” in the

form of a Bank FDR of 1 year issued by any Nationalized Bank only and having branch in PATDI The

Demand Draft and Bank FDR should be in favor of Chief Officer, PATDI Nagarpalika”.

6.0 NEGOTIATIONS :

Prior to the expiration period of offer validity, Client will notify the successful consultant whose

offer is lowest. Negotiations normally take from two to five days. The aim is to reach

agreement on all points, and initiate a draft contract by the conclusion of negotiations.

6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach

agreement on all points and sign a contract.

6.2 Negotiations will include a discussion of the Technical Proposal, the proposed methodology (work

plan), staffing and any suggestions made by the firm to improve the Terms of Reference.

The Client and firm will then work out agreed final Terms of Reference, staffing, and bar

charts indicating activities, staff, periods in the field and in the home office, staff-

months, logistics, and reporting. The agreed work plan and final Terms of Reference

will then be incorporated in the "Description of Services" and form part of the

contract. Special attention will be paid to optimizing the required outputs from the

firm within the available budget and to clearly defining the inputs required from the Client

to ensure satisfactory implementation of the Assignment.

6.3 The financial negotiations will include a clarification of the firm's tax liability in the

Client's country (if any), and the manner in which it will be reflected in the contract; and

will reflect the agreed technical modifications in the cost of the services. Unless there

are exceptional reasons, the financial negotiations will involve neither the remuneration

rates for staff (no breakdown of fees) nor other proposed unit rates.

6.4 Having selected the firm on the basis of, among other things, an evaluation of proposed

key professional staff and experience in relevant area of work, the Client expects to

negotiate a contract on the basis of the experts named in the Proposal. Before contract

negotiations, the Client will require assurances that the experts will be actually available.

The Client will not consider substitutions during contract negotiations unless both parties

agree that undue delay in the selection process makes such substitution unavoidable or

that such changes are critical to meet the objectives of the assignment. If this is not the

case and if it is established that key staff were offered in the proposal without confirming

their availability, the firm may b e disqualified.

6.5 The negotiations will conclude with a review of the draft form of the contract. To

complete negotiations the Client and the firm will initial the agreed contract. If

negotiations fail, the Client will invite the firm that received the second highest score to

contract negotiations.

7.0 AWARD OF CONTRACT :

7.1 The contract will be awarded after successful negotiations with successful lowest

bidder consultant. After negotiations are completed, the Client will promptly notify other

consultants on the shortlist (online), that they were unsuccessful and return the

EMD and those consultants, who did not pass the technical evaluation (after their

application for the same).However the Nagarpalika reserves the right, to reject any

tender without assigning reason to bidder. The Chief Officer also reserves the right to

curtail scope of work of the consultant w.r.t. payment schedule etc.

7.2 The firm is expected to commence the Assignment on the date and at the location specified in the

Information relating to evaluation of proposals and recommendations concerning awards shall not

b e disclosed to the consultants who submitted the proposals or to other persons not officially

concerned with the process, until the winning firm has been notified that it has been awarded the

1.1 The name of the Client is : PATDI Nagarpalika.

The method of selection is : Cost-Based Selection after PQ

The Guidelines is : As mentioned in this RFP.

1.2 A technical and a Financial Proposals are requested: Yes

The main objectives and description of the Assignment are:

The broad role of the Project Management Consultant shall be to act on behalf of

Nagarpalika to monitor the specified works / projects on behalf of client and th e

responsibilities shall include:

Post-tender Phase Services

Service during construction Phase

1. Pre-Contract work

2. Review and approval of Detailed Design/QAP & engineering drawings and

documents including all types of civil engineering work.

3. Quality Assurance, day to day construction supervision and Progress Monitoring;

4. Various material tests like-cement, steel, aggregates, mortar, concrete cubes in

witness and recommendation.

5. Scrutinize and certify payment of running bills, recommendation and preparations

of excess extra item, extension of time limit and other contractual matters.

6. Monitoring Tests on Completion;

Service during post-construction Phase

7. Monitoring performance Standards on periodic basis during two years defect liability

1.3 The Assignment is phased: Yes

The role of PMC will be in Three phases. The review and approval of designs shall run parallel to

the construction works;

Activities for pre construction

Activities during construction

Post construction activities

(All the civil / mechanical /Electrical, general arrangement drawings, shall be prepared and

submitted by the EPC contractor, & the consultant shall have to carry out detail design

verification and recommendation for approvals w.r.t. tender stipulations and specifications.)

1.4 A pre proposal conference will be held: As mention in detail tender notice

1.5 The Client will provide the following inputs/assistance: Refer to Clause 8.0 in Terms of Reference.

1.6 The Client envisages the need for continuity for downstream work: No

1.7 The clauses on fraud and corruption in the contract are: Sub-clauses 2.9.1(g) of G.C.C.

2.1 Clarifications may be requested - seven days before the submission date.

The address for requesting clarifications is;

PATDI Nagarpalika

PATDI , Dist. SURENDRANAGAR

3.1 Proposals should be submitted in the language(s): English.

3.2 i) Short-listed firm / entity may associate with other short-listed firm: No

ii) Joint venture: Not allowed

iii) The estimated number of professional staff months required for the assignment shall be filled

in to the described format.

iv) The minimum required experience of proposed key staff is: As per eligibility Criteria

v) Reports which are part of the assignment must be written in the language(s): English.

3.3 I) Training is an important feature of this Assignment: No

II) Additional Information in the technical proposal includes: NIL

III) Age of site persons: not more than 58 years

IV) Majority of key professional staff to be permanent employees of the consultants: Majority of

the key professional staff shall be in permanent employment of bidder or should b e associated

with the firm on a long term basis. Employment / Association of minimum one year or more to

be treated as permanent employee.

1.4 Taxes: Consultants are requested to consult tax consultants for details.

4.5 The consultants to state costs in Indian Rupees.

5.1 Consultants must submit its technical proposal in CD-ROM with one hard copy (in original) along

proposal shall be submitted in online format only.

5.2 The proposal submission address is: (hard copies)

CHIEF OFFICER PATDI Nagarpalika

PATDI , Dist. SURENDRANAGAR

5.3 Proposals must be submitted not later than the following date and

time: As mentioned in Advertisement/Tend er notice d etails.

5.4 The address to bring information to the Client is

CHIEF OFFICER PATDI

Nagarpalika PATDI

Dist. SURENDRANAGAR

5.5 Mode of Submission:

Technical Proposal: By registered post or through Speed Post only

Financial Proposal: Online only

ELEGIBILITY CRITERIA FOR PMC SERVICES

The following criteria shall be fulfilled by the bidder as a minimum to qualify for further evaluation

and opening of their price proposal:

1. The consultant/firm is an Indian Commercial entity and having registration/empanelment in

GUDM and must be in existence since last ten years or more on last date of submission. The Consultant

/ firm must submit attested copy of registration/empanelment with State Government Department in

appropriate class.

(a) Copy of Office Establishment proof

(b) List of Equipment

(c) Copy of empanelment letter

(d) Copy of PAN card

(e) Copy of PF Certificate

(f) Copy of G.S.T. Certificate

(g) Copy of Professional Tax Registration

2. Experience in Key Activities:

a) Consultant/firm should have experience of having successfully completed Similar work in

Nagarpalika DPR Approval and supervision work with bill verification.

b) Copy of Form-3A duly signs with govt. authority of below listed projects.

- The Bidder must have completed Single Underground drainage work or water supply project amounting Rs.

Crore or more as a DPR/ PMC Work.

- The Bidder must have completed Single any kind of Building projects with infrastructure amounting Rs.

Crore or more as a DPR/ PMC Work.

c) Attested Copy of original certificates in support of above requirements shall be enclosed in hard copy

for verification, certified by the respective employer or his authorized representative, not below the

rank of an Executive Engineer or equivalent. Original Certificates of the same shall be produced for

verification on demand by employer. In case of any of the above works being carried out in joint venture

or association, the same shall be certified by client only not below the rank of an Executive Engineer

or equivalent and the certificate in this regards from other JV partner is not acceptable.

B) Financial Criteria:

1. The Consultant/Firm shall have average annual financial turnover during last Five financial years

C) Key Staff Technical Capability – Qualification & Competence

The consultancy firm shall have key staff having qualification and experience/competence as under as

Staff Details Min. Qualification No. of Person

Team Leader B.E. (Civil) 15

Civil Engineer B.E. (Civil) 5

Architect B.Arch 3

Jr. Civil Engineers D.C.E. or higher 5

Mechanical Engineer B.E. (Mech.) 5

Electrical Engineer B.E. (Elect.) 5

CV of above staff along with required certificates / documents in proof of above will be submitted b y

consultant / firm along with his offer.

For evaluation purpose majority of the key professional staff shall be in permanent employment of

bidder or should be associated with the firm on a long term basis. Employment / Association of

minimum on e year or more to be treated as permanent employee.

Note: Bidders shall fulfill all the above criteria for qualification and further evaluation & opening of

their price proposal.

SPECIAL INSTRUCTIONS

2.1 Submission of Proposal:

Your proposal shall be submitted in Two parts, viz.

Technical proposal for qualification

Financial Proposal i.e. Price Bid.

Each in the form of one CD-ROM, with one hard copy in compliance with these instructions. Each

of the two documents shall be sealed and super scribed in a separate envelope. All the sealed and

super scribed envelopes shall be placed in a bigger envelope which will also be sealed and super

scribed and marked as under:

............ (Name of works)........... Consultant Technical / Financial Proposal.

Do not open until......... (Last date for receipt of proposals)

Any proposal not suitably sealed and/or marked is liable to be rejected

DOWNLOAD OF TENDER DOCUMENT: -

The tender document for these work are available only in Electronic format which can be

download free of cost by the bidder.

2.2 Mobilization Advance: No any mobilization advance will be paid

TECHNICAL PROPOSAL - STANDARD FORMS

3A : Technical Proposal submission form.

3B : Firm's references.

3C : Description of the methodology and work plan for performing

the assignment.

3D : Team composition and task assignments.

3E : Format of Curriculum Vitae of Proposed professional staff.

3A TECHNICAL PROPOSAL SUBMISSION FORM

(Location, Date)

From :(Name of Firm) To : (Name & Address of Client)

Ladies/Gentlemen:

Subject: Appointment of Consultant for Project Management Consultancy Works of various types of Civil

Engineering Works in PATDI Nagarpalika Area

We, the undersigned, offer to provide the consulting services for the above in accordance with your

Requ est for Proposal dated (Date), and our proposal. We are hereby submitting our Proposal which

includes this Technical Proposal, and Financial Proposal sealed under a separate envelope. If negotiations

are held durin g the period of validity of the proposal, i.e. before ( Date) we undertake to negotiate

on the basis of th e proposed staff. Our proposal is binding upon us and subject to the modifications

resulting from contract negotiations.

Our Financial Responsibility : Any loss or suppose to loss to Nagarpalika due to any controversy and/or any

ambiguity in our design, scrutiny w.r.t. norms specifications, stipulations etc. mentioned in Main tender

documents(prepared by the consultant),and in our supervision activity, the Nagarpalika is free to recover such

losses from us at any stage of main work contract execution to end of O&M period.

We understand you are not bound to accept any proposal you receive.

Authorized Signature :

Name and Title of Signatory :

3B.1 - FIRM'S REFERENCES

Relevant Services* carried out in the Last Ten Years

That Best Illustrate Qualifications

(Up to 5 numbers of project may be given)

Using the format below, provide information on each reference assignment for which your

firm/entity, either individually as a corporate entity or as one of the companies within an

association, was legally contracted.

Assignment Name : Country :

Location within country : Professional Staff Provided by Your

Firm/Entity (profiles) :

Name of Client : No. of staff :

Address : No. of Staff -Months; duration of assignment :

Start Date (Month/Year) : Completion Approx. Value of services:

Name of Associated Consultants, if any : No. of Months of professional Staff, provided by

Associated Consultants :

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions performed :

Narrative Description of Project :

Description of Actual Services* Provided by Your Staff :

* Description of Services shall also include the experience in preparing Tender Documents and

havin g provided services for review and approval of detailed design and engineering drawings/documents

for water supply project and same plant must be in successful operation.

3B.2 - FIRM'S REFERENCES

Relevant Services* carried out in the Last Seven Years

That Best Illustrate Qualifications

(Up to 5 numbers of project may be given)

Using the format below, provide information on each reference assignment for which your

firm/entity, either individually as a corporate entity or as one of the companies within an

association, was legally contracted.

Assignment Name : Country :

Location within country : Professional Staff Provided by Your

Firm/Entity (profiles) :

Name of Client : No. of staff :

Address : No. of Staff -Months; duration of assignment :

Start Date (Month/Year) : Completion Date Approx. Value of services:

Name of Associated Consultants, if any : No. of Months of professional Staff,

provided by Associated Consultants :

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions performed :

Narrative Description of Project :

Description of Actual Services* Provided by Your Staff :

* Description of Services shall also include the experience of having provided Project

Management Consultancy Services including quality assurance for water supply project and same

plant must be in successful operation.

3C DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING

3D COMPOSITION OF THE TEAM PERSONNEL, AND TASK(S) OF EACH TEAM MEMBER

Name of Professional Position Qualification No. of Years Task Employment

Offered of Relevant Assigned Status (regular

Experience / Part Time /

A Key Personnel

B Support Staff

1. Bidder to mention list of team members for each project component [i.e. Post-Tender

(which includes providing services during construction & post-construction phase) Services]

separately and required manpower shall be assigned as per requirement and work stage.

2. The personnel with required qualification and experience forms the minimum basis of

man power to be deployed for this assignment and consultant may suggest additional key or

support staff to meet the obligations under this work assignment.

3E FORMAT FOR CURRICULA VITAE TO BE SUBMITTED

WITH TECHNICAL PROPOSAL

1 Proposed Position :

3 Date of Birth :

4 Nationality :

(The years in which various

qualifications were obtained must be

6 Other Training :

7 Languages and Degrees of :

8 Membership of Professional :

9 Countries/State of work Experience :

1 Employment Record : (Starting with present position. List in reversed order

0 employment held)

Dates : From to

Position Held and Description of :

1 Detailed Tasks Assigned (List of : Work Undertaken Which Best Illustrates Capability To

1 tasks one by one and support each task Handle The Tasks Pertaining To The Proposed

by project experience on the right hand Position

: (List project names, locations, years, positions held,

i.e. supervision engineer, site inspector, etc. with

exact duties rendered and time spent on each project)

1 Certification : I, the undersigned, certify that, to the best of my

2 knowledge and belief, this bio-data correctly

describe myself, my qualifications and my

I/We understand that any willful misleading statement described herein may lead to

disqualification.

Signature Of Consultant Signature Of Named Person

Date Of Signing Date Of Signing

TERMS OF REFERENCE

The consultant shall provide consultancy services for project monitoring including Survey, study of

existing situation, DPR, Tender docu ments, evaluation of bidders, bids, recommendations for bid

etc. Study of tender review and approval of design and detailed engineering documents during

construction phase, supervision of construction and inspection of Materials for the various type of

work as per the terms set forth herein. The works will be under taken up by the Nagarpalika and

funds for the various government scheme.

1) Post-tendering Services (After award to contract):

Services during Construction Phase: Contract Management, inspection of materials &

supervision of construction including:

a) Pre-contract work

b) Checking and approval of detailed designs & drawings.

c) Inspection of materials

d) Over all supervision of Construction activities on day to day basis and including

certification of measurement and bills.

2) Services during Post Construction Phase: Periodical supervision for Defect correction period of

The scope of work is divided in to three phases as under:

a) Post-Tender Phase Services (Phase I & II activities)

b1) Services during Construction Phase (Contract Management, inspection of materials

& supervision of construction, etc.) (Phase I activity)

i) The Period for the Pre-contract work is assumed at two weeks and shall be used to

ensure that all head (branch) office and site staff to be involved fully understands

The Contract Agreement

The design and construction contract documentation

The activities, tasks required under the proposal & position.

ii) The project management period is in months as mentioned earlier including pre-

contract work, which includes the consultant’s mobilization period. Bidders shall base

their pricing on this duration but take into account the various items in the construction

contract (e.g. work schedule and bill of quantities), which may affect the need for

reduced/increased staff input during particular stages of works' execution.

As the magnitude of the work is huge, to supervise the work on day-to-day basis,

consultant has to deploy resident supervisory staff till completion and commissioning of

iii) Post Contract Work will be of duration of two weeks and shall be used to ensure:

The removal of all material, plant, equipment and staff from the site by the

contractor, agree with the Client and the contractor on all monies owed to or by

the contractor, including the remaining retention money, and release all guarantees

and securities in accordance with the provisions of the construction contract.

After clearing and tidying up of the site by the contractor is complete, carry out all

work required to finalize the construction contract administratively.

b2) Services during Post-Construction Phase (Phase II activity)

i) The “Defects Correction Supervision” will be start from the date of issue of the certificate

of substantial completion to the contractor. During this period, permanent presence of

your staff on site is not necessary. The bidder shall depute their staff at site once in a

month for supervision. Consultant’s Team Leader or Environment Engineer or other such

Senior Staff (having experi ence of more than 10 years) shall visit site at least once

in two months. Required observation report shall be submitted to BNP within one

week from the date of site visit.

The project as a whole is monitored by the Nagarpalika. For the purpose of the works

implementation, the project management including design verification, supervision of construction &

inspection of materials, machinery & equipments shall be the scope of the proj ect monitoring

consultant appointed under this contract and funds will be managed by the Nagarpalika.

2) WORKS SUBJECT OF THE CONSULTANCY SERVICE:

The project aims development and provides facilities to public. The proj ects would benefit a

population of urban area of Nagarpalika.

3) APPOINTMENT OF PROJECT ENGINEER :

The Nagarpalika proposes to invite the proposals and would award the tender for the

constru ction, operation and maintenance of the Project to the Contractor (being a single agency or

a consortium selected for the assignment).

The Contractor consortium shall be the same for construction. However for facilitating contract

administration.

The PMC shall appoint reputable firms of engineers, having adequate experience in

construction projects which shall act as the Project Engineer for the purposes of providing pre-

tender services and post-tender services including proj ect monitoring, supervision, inspection,

maintenance of contract and determining and ensuring compliance with the Technical

Requirements, the Performance Standards, monitoring the progress and certification of

measurements and payments during the contract period and in post-construction phase providing

periodic supervision services during two years defect liability period.

4) PROJECT ENGINEER'S SCOPE OF WORK :

There are two basic agreements which govern the work of the Project Engineer after the

work is awarded to contractor after completion of pre-tendering work by BNP / PMC/TPI service

The Construction agreement between the BNP and the Contractor.

The duties and responsibilities of the Project Engineer flow from the above two

agreements between the parties, but the primary agreement governing the Project Engineer

shall be th e Construction agreement. The role of Project Engineer will be in three phases;

Services during Pre-construction phase …as described earlier

Services during Construction Phase

Services during Post Construction Phase (Defects correction supervision)

All the civil / mechanical/electrical general arrangement drawings, shall be pr epared and

submitted by the contractor, & the consultant shall have to carry out detail design verification and

recommendation for approval within five days but in some complicate cases within ten to twelve days.

5) PROJECT ENGINEER'S GENERAL DUTIES :

The broad role of the Project Engineer and his team shall be to act as the Client's representative

for: Survey, study of existing network, population fore casting preparation of conceptual report,

DPR, Tender documents, evaluation of bidders, bids, recommendations for bid etc.

1. Study of survey feasibility, DPR, detail estimate, tender document, invitation of

tender, financial and technical evaluation of bid and final recommendation; carrying out

surveys and soil Investigation by DPR consultant and by the contractor of the proposed

2. Pre-contract work including understanding of The Contract Agreement The design and

construction contract documentation The activities, tasks required under the proposal &

position. The particular procedures and ways of interaction with the Employer and th e

3. Check of survey & setting out;

4. Checking and approval of detailed designs & drawings, QAPs / documents of the project

work submitted by contractor including for various type works.

5. Inspection of materials.

6. Over all supervision of Construction activities on day to day basis and including

certification of measurements and bills, quality Assurance and Progress monitoring.

7. Measurements, scheduling and certification; will monitor all the material test reports

in witness with recommendations

8. Monitoring during trial run and successful commissioning of projects

9. Consultant has to submit their all the correspond ence/reports in printed/typed copy only

10 Will Review the claims/Extra items and submit report to client as and when require. The

scope of work is divided in to three phases as under:

a) Post-Tender Phase Services (Phase I & II activities)

b1) Services during Construction Phase (Contract Management, inspection of materials

& supervision of construction, etc.) (Phase II activity)

i) The Period for the Pre-contract work is assumed at two weeks and shall be used to

ensure that all head (branch) office and site staff to be involved fully understands

The Contract Agreement

The design and construction contract documentation

The activities, tasks required under the proposal & position.

The particular procedures and ways of interaction with the Employer and the contractor

ii) During the project management period including pre-contract work, which includes

the consultant’s mobilization period. Bidders shall base their pricing on this duration but

take into account the various items in the construction contract ( e.g. work schedule

and bill of quantities), which may affect the need for reduced/increased staff input

during particular stages of works' execution.

As the magnitude of the work is large, to supervise the work on day-to-day basis,

consultant has to deploy resident supervisory staff till completion and commissioning of

b2) Services during Post-Construction Phase (Phase II activity)

i) The “Defects Correction Supervision” will be start from the date of issue of the

certificate of substantial completion to the contractor.

The Project Engineer shall, during the pre construction period, inspect the project site at intervals

in order to determine the progress of mobilization. The Project Engineer shall monitor the

progress of surveys and setting out, review, design verification of the construction drawings

submitted by the contractor and the extent of compliance with the Technical Requirements

and the Performance Standards stipulated for the Facility, as well as conformity to the

Contractor's proposals.

The Proj ect Engineer shall, during the construction period, be available on a continuous basis at

th e project site in order to supervise, inspect, monitor and certify the works, and

conformity with Technical Requirements and the Performance Standards stipulated for the

Facility. The Proj ect Engineer shall also monitor the progress of setting out, and review the

construction drawings and as- built-drawings submitted by the contractor. The Project Engineer

shall also perform functions of certification of payments, adherence to project programme,

and reporting. The Proj ect Engin eer shall be responsible to generate the data/reports

required to be submitted to Nagarpalika on a periodic basis as required in the contract

agreement and also give opinion for contractual matter viz; excess, extra items, extension of time

limit and other contractual matter.

The Project Engineer shall, during the defects liability period, inspect the Project Site at intervals

of one month in order to monitor technical performance of the Project. Consultant’s Team

Leader or Environment Engineer or other such Senior Staff (having experience of more than

years) shall visit site at least once in three months. He shall also be available "On-Call" at

reimbursable basis in case of additional visits if desired by client.

The Project Engineer shall report to the Client at very frequent intervals, on a daily, weekly,

and monthly basis, such details as are mutually agreed between the Client and Project Engineer.

Apart from period reports, the Project Engineer shall intimate the Client in writing of any

deviations from the Technical Requirements and Performance Standards.

It is reiterated that the contract is a EPC one, the Client binds the contractor only on

The measurements and reviews do not constitute approval rights as between the Client and

the contractor, but in so far as the Project Engineer is concerned, he shall ensure that a

complete internal record of the work is available. The Project Engineer shall ensure that his

inspections do not impede the design, construction and operation and maintenance of the

The Project Engineer shall be required to exercise:-

i) Study of survey, feasibility, DPR, detail estimate, tender document, invitation of tender,

financial and technical evaluation of bid and final recommendation; carrying out

surveys and soil Investigation by DPR consultant and by the contractor of the

proposed project.

ii) Detailed checking of Structural design submitted by th e contractor.

iii) Appoint necessary staff to carry out day-to-day 100 % site supervision with assuring that

tested/certified materials are used.

iv) Certify the measurements, and dimension control.

v) Witness the testing and inspection of materials of construction at lab. ,at site or

at anywhere in India for brought out goods, Electro/Mech. Items etc.

vi) To liaison and approach with Govt., Semi-Govt.& other departments on behalf

of Nagarpalika for necessary permissions required for thes e work/project including

preparations of replies, papers, documents, drawings, etc. what so ever necessary. Any

fees and charges levied by such departments will be borne by client (BNP).

6) REPORTING AND CO-ORDINATION :

The Project Engineer (and his staff) shall report only to the Client's representative. The

Proj ect Engineer shall not exercise any direct control over the contractor, but shall report to

the Client's representative who shall be the sole point of contact with the Contractor. The Client

may also have senior and supervisory staff if required at site. The contracts also provide for a

Project Engineer to supervise the contract agreement. Similarly the Lenders may appoint a

Lender's engineer. Th e Project Engineer shall co-ordinate with all such persons for the

fulfillment of obligations, but shall report solely to the Client's representative.

7) PROJECT TEAM :

The Consultant would be required to form a multi disciplinary Project Team for this

assignment, from the areas given b elow;

(a) Building Work Expert

(b) Road & Bridge Work Expert.

(c) All types of civil work expert

The Consultant Team should also have multi-disciplinary skills with various experiences in

monitoring of such project and the Environmental Management Plan.

8) ASSISTANCE FROM BNP :

BNP would help in co-coordinating site visits and also any clarifications sought by

Consultants, before the Proposals are submitted.

The Consultants would be assisted by BNP in obtaining relevant information from the authorities

as well extend co-operation on following areas:

a) Exchange of data and information related to the study.

b) Day-to-day interactions and monitoring of activities to enable active project management.

Issue letters of authority to consultants to facilitate activities related to Assignments and

collection of data from State Government Departments and other agencies.

9) PHASING OF AND LOCATION FOR CONSULTANCY SERVICES:

The Consultancy services are to be rendered in following three phases together with the locations:

a) Pre-Tender work : Office/site, as appropriate

b) Services during Construction Phase i.e.

Contract Management, Construction

Supervision, quality assurance, inspection of

Bought-out items, etc. : Site / At vendor’s premises

Material testing any where in

Pre- & Post-Construction work : Office/site, as appropriate

c) Defects Correction Supervision : Site

10) PROCEDURES AND AUTHORITY LEVEL:

The Consultant shall carry out the Services as defined in Clause 5 & Clause 11 of these Terms

of Reference or as otherwise required for efficient works' execution, while acting in the capacity

of the "Representative of the Client" according to the intentions of the "Conditions of

Contract"(Pertaining to the Scope of Work to be decided on mutual Consent), which form

part of "The Request for Proposal” documents for works execution and are available for review

at the BNP. The "Conditions of Contract" clarifies in detail, the duties and authorities of

the Project Engineer and of his representative, to whom the Project Engineer may delegate

duties and authorities as required. Principally, the Project Engineer have to carry out the day-

to-day qualitative and supervision of works execution and construction contract administration

on behalf of the Client following the laid down procedures.

The powers vested in the Project Engineer there to under the terms and conditions of this

Contract are subject to limitations as stipulated in the above said "Conditions of Contract" in

resp ect of taking major steps in construction contract administration notably referring to.

approving assignment and sub-contracting

issuing a notice to commence

certifying additional costs and payments

determining extensions of time

issuing a certificate of substantial completion

issuing a defects correction certificate

11) SCOPE OF WORK:

In the capacity of Project Engineer, the Consultant shall carry out duties and authorities

which include, without being limited to them, the following functions and tasks by phase of

work in addition to the scope of work mentioned in clause 5 of this TOR and in various

clauses. On completion of pre-tender services and award of work to contractor, the following

work and tasks by phase of work shall be carried our by project engineer during construction

11.1 Pre-Contract work:

i) Read and understand the concept of the details of the works and of the Services from the

various documents prepared by or on behalf of the Client.

ii) Inspect all existing surveys, mapping and other site data to determine and identify additional work

as required to provide the contractor with sufficient information to execute the works with no

claims or time extension.

iii) Jointly with the Client, develop formats for reporting and recording.

iv) Mobilize all staff and other requirements well in time to carry out the services.

11.2 Contract Management, Construction supervision and inspection of materials / machineries

& equipments Contract Management

i) Within the powers granted to the Project Engineer, administer the construction contract on

behalf of the client.

ii) Work closely with the client, to assist him to carry out his obligations under the construction

contract in order that the contractor is not hampered in any way in carrying out his duties.

iii) Ensure that the contractor carries out the works in accordance with the construction contract

and assist the contractor therewith, all to enable the contractor to fully carry out his obligations

within the tender total or such other sum as may become payable to him under the

provisions of his contract and within the scheduled time for completion.

iv) Liaise between the Client and the contractor to ensure good communication between all

parties such that disputes do not arise and that any such disputes are settled reasonably and

amicably and assist in any adjudication.

v) Keep accurate records of all site activities and operations and those required elsewhere for

efficient works execution from the contractor and others under the construction contract,

including but not restricted to

o Correspondence between client, Consultant and contractor as well as between them

and third parties.

o Minutes of scheduled meetings

o daily, weekly and monthly report from the Engineer's representative and the site inspectors

o Instructions, variation orders, approval forms, etc.

o Level and survey books, including checks on setting out and completed work.

o Work records, such as measurement, level, dimension, As built drgs and material delivery notes.

o Progress Reports based on Prima Vera or M.S. Project software

o To prepare & submit Monthly progress report with photographs in soft &hard copy

o Charts and drawings

o test data and laboratory reports

o plant and labour returns

o day work records

o financial records, including interim statements plus supporting particulars and certificates

o Administrative records concerning leave, sickness, accidents, etc.

o Where applicable as submitted and as corrected, if necessary.

Review and Approval:

Verification and Authentication of Designs, Construction Drawings & Documents, vendor

documents for bought-out items for designs/documents submitted by the contractor.

Study of contract documents for civil, mechanical and electrical works.

Inspection of Test Plan (ITP) prepared by the contractor / Vendors.

Review of quality assurance plan.

Welding procedure, testing procedure etc. prepared by the contractor.

Checking and inspecting Factory / field laboratories provided by Vendor / contractor to

conduct laboratory tests.

Test certificates / reports of materials to be used for finished product for use in construction

and installation.

Supervision of construction:

i) Supervise the mobilization of the contractor, his staff, plant, equipment etc. and his provisions

for storage and other operating areas, paying particular attention to land made available for

the construction of the works, including rights-of-way and way leaves.

ii) Provide the contractor with points, lines and levels of reference, as made available by the Client or

otherwise established, and check the contractor’s setting out his shall include the accurate

locations and levels of all structures, the lines and levels of pipelines and the locations of

accesses, stora ge areas, working areas, way leaves etc.

iii) Check all construction materials and equipment arriving on site to ensure that they are

in compliance with the lists of supplies submitted by the contractor and meet the requirements of

the specification and the applicable standards’ ensure that all materials handing and storage

is in accordance with the manufacturers’ recommendations. Advise to the contractor for

safety measures & epidemics.

iv) Monitor and inspect the contractor’s methods of construction for permanent and temporary

works, including false work, checking of centering & scaffolding, reinforcement and supervision of

concret e & other civil work, as well as materials and equipment installation, workmanship

and other site operations in regard of compliance with the requirements of the

specification, the applicable standards and the manufacturer’s recommendations, with all

due attention being given to adherence to safety codes, labour laws, either laws, bye-laws

and regulations and avoidance of public nuisance.

v) Prepared and Issue to the contractor from time to time, as and when necessary, such

further drawings, specification and instructions as required under the construction contract to

enable th e contractor to complete his obligations under his contract in a timely manner.

vi) Direct and witness from time to time such tests regarding construction materials and equipment

and workmanship as required under the construction contract to be executed by the

contractor or elsewhere and instruct the contractor to undertake corrective action in case of

non-compliance with the specification or the applicable standards.

vii) Supervise the contractor’s detailed investigations and testing of existing facilities, if any, in regard

of compliance with the plan of action and decide on the basis of the results of the testing on

wheth er the said facilities are sufficiently sound to be incorporated in the permanent works

Winton adversely effecting later operation and functioning.

viii) In the event of technical problems arising on site, assist the contractor in overcoming them in

the interest of the Client. Within the tender total or such other sum as may become payable

to the contractor under the provisions of his contract and within the scheduled time for

ix) Agree with the contractor on the breakdowns of any provisional sums provided for in the bill

of quantities of the construction contract and issue instructions as regards the extent to and

the manner in which the provisional sums will be expended.

x) Issue instructions to carry out work on a day-work basis as and when necessary.

xi) Upon having obtained approval of the client, issue variation orders or order extension of time

as required under the construction contract.

Supervision of construction including commissioning and testing of entire

Review of the documents:

o Study of contract documents for Civil / Mechanical and Electrical work.

o Inspection test plan prepared by the contractor for Civil, Mechanical and Electrical works.

o Material test certificates for cement, reinforcement and major bulk materials.

o Al check test reports laboratory as well as internal for the materials convert, mortar etc.

Site Supervi sion of construction:

o Ensuring setting up of field laboratories

o Contractors internal test on materials, concrete, mortar etc.

o All types of civil, mechanical and Electrical works

o Dimensions, reinforcement, concreting in foundation for major civil works.

o Shuttering, plumb, dimensions, concreting etc. in sub structure including vertical wall,

ring beams, tie beams, columns, slab etc as per approved inspection test plan.

The items listed in scope of works are major items covered under the construction

The miscellaneous items and any other major items remained in the lists but required for

the successful implementation of the project shall also form the part of scope of work under this

Measurement, Valuation, Certification Settlement of claims and financial control

i) Monthly or otherwise periodically measure the permanent works and value them in accordance

with the methods of measurement and notes on pricing as well as the unit rates of the bill of

quantities as included in the construction contract.

ii) Receive the contractor's monthly statement and upon verification against the measurement

and valuation as above, certify the statements or correct them as required under the

construction contract and forward them to the Client for paymen t.

iii) Keep accurate records to maintain an effective cost control system in order that the cost of

works execution remains within the approved amount of contract during the period of the

execution of th e works, the estimate of the total costs shall be continuously updated and the

Client kept informed of his financial commitments and when he shall be required to make

iv) Keep accurate records of all variations made and all Claims forwarded by the contractor,

together with the reasons thereof, which may affect the sum becoming payable to the contractor

under th e provisions of his contract; claims shall be verified skillfully, but fairly interpreting the

provisions of the construction contract and shall only be agreed upon when truly justified.

iv) Upon agreement with the contractor on outstanding work still to be carried out by him during the

defects correction period and upon having obtained approval of the Client thereto, issue at th e

appropriate time the certificate of substantial completion and certify for erase the portion of th e

retention money related thereto.

11.3 Defects Correction Supervision:

i) Make periodic site visits to ensure that any outstanding work agreed upon with the

contractor before the issue of the certificate of substantial completion is properly carried out.

ii) In the event of any defect and whenever required, visit the site, ensure that repairs are

properly carried out.

v) On the occasion of site visits as above and / or request of the Client, supervise performance of

the operators and report to the Client in case of shortcomings, including recommending on

corrective actions.

vi) At the end of the def ects correction period and when all outstanding work is completed

and all repairs are carried out satisfactorily, issue the defects corrections certificate in

accordance with th e provisions of the construction contract.

11.4 Post Contract Work:

i) On removal of all material, plant, equipment and staff from the site by the contractor, agree with

the Client and the contractor on all monies owed to or by the contractor, including the

remaining retention money, and release all guarantees and securities in accordance with the

provisions of the construction contract.

i) After clearing and tidying up of the site by the contractor is complete, carry out all work required

to finalize the construction contract administratively.

12: Responsibility of consultant

Any type of loss and/or burden to BNP, due to poor performance and /or lack of proper scrutiny of

the type, what so ever, by the consultant, leads to financial implication to the consultant.

STANDARD FORM OF CONTRACT

CONTRACT FOR CONSULTANT'S SERVICES

[Name of Client]

[Name of Consultants]

CONTENTS PAGE NO.

I FORM OF CONTRACT

II GENERAL CONDITIONS OF CONTRACT

1. General Provisions

1.1 Definitions

1.2 Law Governing the Contract

1.6 Authorized Represen tatives

1.7 Taxes and Duties

2. Commencement, Completion, Modification, and

Termination of Contract.

2.1 Effectiveness of Contract

2.2 Commencement of Services

2.3 Expiration of Contract

2.4 Modification

2.5 Force Majeure

2.5.1 Definition

2.5.2 No Breach of Contract

2.5.3 Extension of Time

2.6 Termination

2.6.1 By the Client

2.6.2 By the Consultants

2.6.3 Payment upon Termination

3. Obligations of the Consultants

3.2 Conflict of Interest

3.2.1 Consultants Not to Benefit from

Commissions, Discounts, etc.

3.2.2 Consultants and Affiliates Not to Be

Otherwise Interested in Project

3.2.3 Prohibition of Conflicting Activities

3.4 Insurance to Be Taken Out by the Consultants

3.5 Consultants’ Actions Requiring Client's Prior

3.6 Reporting Obligations

3.7 Documents Prepared by the Consultants to be

the Property of the Clien t.

4. Consultants’ Personnel

4.1 Description of Personnel

4.2 Removal and / or Replacement of Personn el

5. Obligations of the Client

5.1 Assistance and Exemptions

5.2 Change in the Applicable Law

5.3 Services and Facilities

6. Payments to the Consultants

6.1 Lamp sum Remuneration

6.2 Contract Price

6.3 Payment for Additional Services

6.4 Terms and Conditions of Payment

6.5 Interest on Delayed Payments

7. Settlement of Disputes

7.1 Amicable Settl ement

7.2 Dispute Settlement

III SPECIAS CONDITIONS OF CONTRACT

Appendix - A Description of the Services

Appendix - B Reporting Requirements

Appendix - C Key Personnel and Sub-Consultants

Appendix - D Breakdown of Contract Price in Foreign

Appendix - E Breakdown of Contract Price in Local

Appendix - F Services and Facilities Provided by Client.

Appendix - G Form of Bank Guarantee for Advance

Payment.(Not Applicable)

I. FORM OF CONTRACT

Appointment of Consultant for providing complete Project Management Consultancy Servic es

including preparation of DPR, DTP, Verif ication of design, Drawings, QAP etc. of various types of

Civil Engineering W orks for PATDI Nagarpalika

Lump Sum Re muneration

This CONTRACT (hereinafter called the "Contract") is made the _ day of the month of

_ _ , 2026 between, on the one hand, _ (hereinafter called the "Client") and, on the oth er

hand, _ (hereinafter called the "Consultants").

[* Note : If the consultants consist of more than one entity, the above should be partially amended to

read as follows :

"..... (hereinafter called the "Client") and, on the other hand, a joint venture consisting of the

following entities, each of which will be jointly and severally liable to the Client for all the Consultant's

obligation under this Contract, _ and _ _ _ (hereinafter called the

namely, _ "Consultants")"].

(a) The Client has requested the Consultants to provide certain consulting services as defined in the

General Conditions of Contract attached to this Contract (hereinafter called the "Services");

(b) The Consultants, having represented to the Client that they have the required professional skills,

a nd personnel and technical resources, have agreed to provide the Services on the terms and

conditions set forth in this contract ;

(c) The Client has received funds from the GoI , GoG and self contribution of ULB.

(d) NOW THEREFORE the parties hereto hereby agree as follows :

1. The following documents attached hereto shall be deemed to form an integral part of this contract :

(a) The General Conditions of Contract (hereinafter called "GC") ;

(b) The Special Conditions of Contract (hereinafter called "SC") ;

(c) The Terms of referen ce

(d) The bid documents

(e) The following Appendices :

[ Note : If any of these appendices are not used, the words "Not Used" should be inserted

below next to the title of the Appendix on the sheet attached hereto carrying the title of that

Appendix -A : Description of the Services _ _

Appendix - B : Reporting Requiremen ts _ _

Appendix - C : Key Personnel and Sub-consultants _ _ _

Appendix - D : Breakdown of Contract Price in Foreign Currency _ _

Appendix - E : Breakdown of Contract Price in Local Currency _

Appendix - F : Services and Facilities Provided by the Client _

Appendix - G : Form of Guarantee for Performance Security Deposit __(N.A) _ _

Appendix - H : Form of Guarantee for Mobilization Advance Payments (N.A)_ _

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in

the Contract, in particular :

(a) The Consultants shall carry out the Services in accordance with the provisions of

the contract; and

(b) The Client shall make payments to the Consultants in accordance with the provisions of

IN WITNESS WHEREOF, the Parties hereto have caused this contract to be signed in their

resp ective names as of the day and year first above written.

FOR AND ON BEHALF OF [NAME OF CLIENT]

(Authorized Representative).

FOR AND ON BEHALF OF [NAME OF CONSU LTANT]

(Authorized Representative)

[ Note : If the Consultants consist of more than one entity, all of these entities should appear

as signatories, e.g., in the following manner ;]

FOR AND ON BEHALF OF EACH OF

THE MEMBERS OF THE CONSULTANTS [Name of Member ]

(Authorized Representative) [Name of Member]

(Authorized Representative)

II. GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS:

1.1 Definitions ;

Unless the context otherwise requires, the following terms whenever used in this Contract have

the following meanings;

(a) "Applicable Law" means the laws and any other instruments having the force of law in

Gujarat as they may be issued and in force from time to time ;

(b) "Contract" means the Contract signed by the Parties, to which these General Conditions

of Contract (GC) are attached, together with all the documents listed in Clause 1 of such

signed Contract ;

(c) "Contract Price" means the price to be paid for the performance of the Services,

in accordance with Clause-6;

(d) "Foreign Currency" means any currency other than the Indian currency;

(e) "GC" mean these General Conditions of Contract.

(f) "Government" means the Government of Gujarat & Government of India.

(g) "Local currency" means the Indian Rupees.

(h) "Member", in case the Consultants consist of a joint venture of more than one entity,

means any of these entities, and "Members" means all of these entities; "Member

in charge" means the entity specified in the SC to act on their behalf in exercising all

the Consultant's rights and obligations towards the Client under this contract ;

(i) "Party" means the Client or the Consultants, as the case may be, and Parties means both

(j) "Personnel" means persons hired by the consultants or by any Sub-consultant as employees

and assigned to the performance of the Services or any part thereof ;

(k) "SC" means the Special Conditions of Contract by which these General Conditions

of Contract may be amended or supplemented ;

(l) "Services" means the work to be performed by the Consultants pursuant to this Contract

as described in Appendix-A; and

(m) "Sub-consultant" means any entity to which the Consultants subcontract any part of

the Services in accordance with the provisions of Clauses 3.5 and 4./scope of work

1.2 Nothing contained herein shall be construed as establishing a relation of master and servant or

of principal and agent as between the Employer and the Consultants. The Consultants, subject

to this contract, have complete charge of personal and Sub-consultants, if any, performing the

Services and shall be fully responsible for the Services performed by them or on their behalf

1.3 Law Governing the Contract;

This contract, its meaning and interpretation, and the relation between the parties shall be

govern ed by the Applicable Law.

This Contract has been executed in the language specified in the SC, which shall be the binding

and controlling language for all matters relating to the meaning or interpretation of this contract.

The headings shall not limit, alter or affect the meaning of this Contract.

1.6.1. Any notice, request or consent made pursuant to this contract shall be in writing and shall

be deemed to have been made when delivered in person to an authorized representative of the

party to whom the communication is addressed, or when sent by registered mail, telex,

telegram or facsimile to such party at the address specified in the SC.

1.6.2. Notices will be deemed to be effective as specified in the SC.

1.6.3. A Party may change its address for notice hereunder by giving the other party notice of such

change pursuant to the provisions listed in the SC with respect to Clause GC 1.6.2.

The Services shall be performed at such locations as are specified in Appendix-A and, where

the location of a particular task is not so specified, at such locations, whether in the jurisdiction

of BNP or elsewhere, as the client may approve.

1.8 Authority of Member in Charge:

In case the Consultants consist of a joint venture of more than one entity, the members

h ereby authorize the entity specified in the SC to act on their behalf in exercising all the

Consultants' rights and obligations towards the Employer under this Contract, including without

limitation the receiving of instructions and payments from the Employer.

1.9 Authorized Represen tatives:

Any action required or permitted to be taken, and any document required or p ermitted to

b e executed, under this contract by the Client or the Consultants may be taken or executed

by th e officials specified in the SC.

1.10 Taxes and Duties:

Unless otherwise specified in the SC, the Consultants, sub-consultants and their personnel shall

pay such taxes, duties, fees and other impositions as may be levi ed under the applicable law, the

amount of which is deemed to have been included in the Contract Price.

2. COMMENCEMENT, C O MP LETION, MODIFICATION AND TERMINATION OF CONTRACT.

2.1 Effectiveness of Contract :

This Contract shall come into effect on the date the Contract is signed by both Parties or such

oth er later date as may be stated in the SC.

2.2 Termination of Contract for Failure to Become Effective

If this contract has not become effective within such time period after the date of the

contract signed by the Parties as shall be specified in the SC, either Party may, by not less than four

(4) weeks' written notice to the other Party, declare this Contract to be null and void, and in the

event of such a declaration by either Party, neither party shall have any claim against the other

Party with resp ect hereto.

2.3 Commencement of Services:

The consultants shall begin carrying out the Services within ten (10) days after the date the

Contract becomes effective, or at such other date as may be specified in the SC.

2.4 Expiration of Contract:

Unless terminated earlier pursuant to Clause 2.6, this contract shall terminate at the end of

such time period after the Effective Date as is specified in the SC.

2.5 Entire Agreement:

This contract contains all covenants, stipulations and provisions agreed by the parties. No agent

or representative of either Party has authority to make, and the parties shall not be bound or be

liable for, any statement, representation, promise or agreement not set forth herein.

2.6 Modification :

Modification of the terms and conditions of this Contract, including any modification of the

scope of the Services or of the Contract Price, may only be made by written agreement

between the parties and shall not be effective until the consent of the competent authority is

2.7 Force Majeure ;

For the purposes of this contract, "Force Majeure" means an event which is beyond

the reasonable control of a Party, and which makes a Party's performance of its

obligations under the Contract impossible or so impractical as to be considered

impossible under th e circumstances.

2.7.2 No Breach of Contract:

The failure of a Party to fulfill any of its obligations under the contract shall not

be considered to be a breach of, or default under this Contract insofar as such inability

arises from an event of Force Majored, provided that the Party affected by such an

event (a) has taken all reasonable precautions, due care and reasonable alternative

measures in order to carry out the terms and conditions of this contract, and (b) has

informed the other Party as soon as possible about the occurrence of such an event.

2.7.3. Measures to be taken

a) A Party affected by an event of Force Majeure shall take all reasonable measures to

remove such Party's inability to fulfill its obligations hereunder with a minimum

b) A party affected by an event of Force Majeure shall notify the other party of

such event as soon as possible, and in any event not later than fourteen (14)

days falling the occurrence and such events, providing evidence of the nature and

cause of such event, and shall similarly give notice of the restoration of normal

conditions as soon as possible.

c) The parties shall take all reasonable measures to minimize the consequences of

any event of Force Majeur e.

2.7.4. Extension of Time:

Any period within which a Party shall, pursuant to this Contract, complete any action or

task, shall be extended for a period equal to the time during which such Party was

unable to perform such action as a result of Force Majeure.

Not later than thirty (30) days after the Consultants, as the result of an event of Force

Majeure, have become unable to perform a material portion of the Services, the Parties shall

consult with each other with a view to agreeing on appropriate measures to be taken in the

2.8 Suspension:

The Employer may, by written notice of suspension to the Consultants, suspend all payments to

the Consultants hereunder if the Consultants fail to perform any of their obligations under this

Contract, including the carrying out of the Services, provided that such notice of suspension (i)

shall specify th e nature of the failure, and (ii) shall request the Consultants to remedy such failure

within a period not exceeding fifteen (15) days after receipt by the Consultants of such notice of

2.9 Termination:

2.9.1. By the Client:

The Client may terminate this Contract, by not less than thirty (30) day's written notice

of termination to the Consultants, to be given after the occurrence of any of the

events specified in paragraphs (a) through (d) of this Clause 2.9.1 and sixty (60) days' in

the case of the event referred to in (e) :

(a) If the Consultants do not remedy a failure in the performance of their

obligations under the Contract, within fifteen (15) days of receipt after being

notified or within such further period as the Client may have subsequently

approved in writing ;

(b) If the Consultants become (of, if the Consultants consist of more than one

entity, if any of their members becomes) insolvent or bankrupt or enter into any

agreements with their creditors for relief of debt or take advantage of any law for

the benefit of debtors or go into liquidation or receivership whether compulsory

(c) if the Consultants fail to comply with any final decision reached as a result of dispute

proceedings pursuant to Clause GC.8

(d) if the Consultants submit to the Employer a statement which has a material

effects on the rights, obligations or interests of the Employer and which the

Consultants know to be false.

(e) If, as the result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than sixty (60) days; or

(f) If the Employer, in its sole discretion and for any reason whatsoever, decides

to terminate this Contract.

(g) If the consultant, in the judgment of the Client has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

"Corrupt practice" means the offering, giving, receiving or soliciting of anything

of value to influence the action of a public official in the selection process or in

contract execution.

"fraudulent practice" means a misrepresentation of facts in order to

influence a selection process or the execution of a contract to the detriment

of the Borrower, and includes collusive practice among consultant (Prior to or

after submission of proposals) designed to establish prices at artificial non

competitive levels and to deprive the Borrower of the benefits of free and open

2.9.2. By the Consultants:

The Consultants may terminate this contract, by not less than sixty (60) days written

notice to the Client, such notice to be given after the occurrence of any of the events

specified in paragraphs (a) and (b) of this clause 2.9.2.

(a) if the Employer is in material breach of its obligations pursuant to this Contract

and has not remedied the same within one hundred twenty (120) days (or such

longer period as the Consultants may have subsequently approved in writing)

without any justifiable reason following the receipt by the Employer of the

Consultants notice specifying such breach;

(b) If, as the result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than one hundred fifty (150) days,

(c) if the Employer fails to comply with any final decision reached as a result

of arbitration pursuant to Clause GC.8 hereof.

2.9.3. Cessation of Rights and Obligations

Upon termination of this contract pursuant to Clause GC 2.2 or GC 2.9 hereof, or

upon expiration of this contract pursuant to Clause GC 2.4 hereof, all rights and obligations

of th e Parties hereunder shall cease, except;

i) Such rights and obligations as may have accrued on the date of termination or expiration.

ii) The obligations of confidentiality set forth in Clause GC 3.3 hereof;

iii) The Consultants' obligation to permit inspection, copying and auditing of their accounts

and records set forth in Clause GC 3.6 (ii) hereof; and

iv) Any right which a Party may have under the Applicable Law.

2.9.4. Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant to

Clause GC 2.9.1 or GC 2.9.2. hereof, the Consultants shall, immediately upon dispatch or

receipt of such notice, take all necessary steps to bring the Services to a close in a prompt

and orderly manner and shall make every reasonable effort to keep expenditures for

this purpose to a minimum. With respect to documents prepared by the Consultants

and equipment and materials furnished by the Employer, the Consultants shall

proceed as provided, respectively, by Clauses GC 3.9 or GC 3.10 hereof.

2.9.5. Payment upon Termination;

Upon termination of this Contract pursuant to Clause 2.9.1 or 2.9.2, the Client shall make

the following payments to the Consultants incase no implications realized due to

fault at consultant side;

(a) remuneration pursuant to Clause 6 for services satisfactorily performed prior to

the effective date of termination ;

(b) Reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures

actually incurred prior to the effective date of termination, and

(c) except in the case of termination pursuant to paragraphs (a) and (d) Clause

2.9.1, reimbursement of any reasonable cost incident to the prompt and

orderly termination of the Contract.

2.9.6. Disputes about Events of Termination

If either party disputes whether an event specified in paragraphs (a) through (c) of Clause

2.9.1 or in Clause GC 2.9.2. hereof has occurred, such Party may, within forty-five (45)

days after receipt of notice of termination from the other Party, refer the matter to

dispute settlement pursuant to Clause GC 8 hereof.

3. OBLIGATIONS OF THE CONSULANTS:

3.1.1 Standard of performance

The Consultants shall perform the Services and carry out their obligations

hereund er with all due diligence, efficiency and economy, in accordance

with generally accepted professional techniques and practices, and shall

observe sound management practices, and employ appropriate advanced

technology and saf e methods. The Consultants shall always act, in respect of any

matter relating to this contract or to the Services, as faithful advisers to the

Client, and shall at all times support and safeguard the Client's legitimate interests

in any dealings with sub- consultants or third parties.

3.1.2 Law Governing Services:

The Consultants shall perform the Services in accordance with the Applicable

Law and shall take all practicable steps to ensure that any Sub-consultants, as well

as th e personnel of the Consultants and any Sub-consultants, comply with the

Applicable Law.

3.1.3 If the performance of the consultant found poor, financial implication imposed

3.2 Conflict of Interests:

3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause 6 shall constitute th e

Consultant's sole remuneration in connection with this Contract or the Services,

and the Consultants shall not accept for their own benefit any trade

commission, discount or similar payment in connection with activities pursuant

to this contract or to the Services or in the discharge of their obligations under

the Contract, and the Consultants shall use their best efforts to ensure that the

Personnel, any Sub- consultants, and agents of either of them, similarly shall

not receive any such additional remuneration.

3.2.3 Consultants and Affiliates Not to Be Otherwise Interested in Project:

The Consultants agree that, during the term of this contract and after

its termination, the Consultants and their affiliates, as well as any sub-

consultant and any of its affiliates, shall be disqualified from providing goods,

works or services (other than the Services and any continuation thereof) for any

project resulting from or closely related to the Services.

3.2.4. Prohibition of Conflicting Activities:

Neither the Consultants nor their Sub-consultants nor the Personnel shall

engage, either directly or indirectly, in any of the following activities.

(a) during the term of this Contract, any business or professional activities in

the Government's country which would conflict with the activities assigned to

them under this contract ; or

(b) After the termination of this contract, such other activities as may be specified in

The Consultants, their Sub-consultants, and the Personnel of either of them shall not,

either during the term or within two (2) years after the expiration of this Contract,

disclose any proprietary or confidential information relating to the Project, the Services,

this Contract, or the Client's business or operations without the prior written consent of

3.4 Liability of the Consultants

Subject to additional provisions, if any, set forth in the SC, the Consultants' liability

under this Contract shall be as provided by the Applicable Law.(also see- special

conditions of contract)

3.5 Insurance to be taken out by the Consultants:

The Consultants(a) shall take out and maintain, and shall cause any Sub-Consultants to

tak e out and maintain, at their (or the Sub-Consultant's, as the case may be) own

cost but on terms and conditions approved by the Client, insurance against the

risks, and for the coverage, as shall be specified in the SC; and (b) at the Client's

request, shall provide evidence to the Client showing that such insurance has been

taken out and maintained and that the current premiums have been paid.

3.6 Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records in respect of

the Services, hereunder, in accordance with internationally accepted accounting

principles and in such form and detail as will clearly identify all relevant time charges

and cost, and th e bases thereof (including such bases as may be specifically referred in

the SC), (ii) shall permit the Employer or its designated representative periodically,

and up to one year from the expiration or termination of this Contract, to inspect the

same and make copies thereof as well as to have them audited by auditors appointed by

3.7 Consultant's Actions Requiring Client's Prior Approval:

The Consultants shall obtain the Client's prior approval in writing before taking any of

the following actions;

(a) entering into a subcontract for the performance of any part of the Services,

(b) appointing such members of the Personnel not listed by name in Appendix C

("Key Personnel and Sub-Consultants"), and

(c) any other action that may be specified in the SC.

3.8 Reporting obligations:

The consultants shall submit to the Client the reports and documents specified in Appendix B

in the form, in the numbers, and within the periods set forth in the said Appendix.

3.9 Documents Prepared by the consultants to be the Property of the Client:

All plans, drawings, specifications, designs, reports and other documents and software

submitted by the Consultants in accordance with Clause 3.6 shall become and remain the

property of the Client, and the Consultants shall, not later than upon termination or

expiration of this Contract, deliver all such documents and software to the Client, togeth er

with a detailed inventory thereof. The Consultants may retain a copy of such documents

and software. Restrictions about the future use of these documents, if any, shall be

specified in the SC.

4.0 CONSULTANTS' PERSONNEL:

The Consultants shall employ and provide such qualified and experienced personnel and

sub-consultants as are required to carry out the Services.

4.2 Description of Personnel:

a) The titles, agreed job descriptions, minimum qualifications and estimated period

of engagement in the carrying out of the Services of the Consultants' Key

Personnel are described in Appendix C. If any of the Key Personnel has already

been approved by the Employer his/her name is listed as well.

b) If required to comply with the provisions of clause GCC 3.1.1. hereof,

adjustments with respect to the estimated periods of engagement of Key

Personnel set forth in Appendix C may be made by the Consultants by written

notice to the Employer, provided (i) that such adjustments shall not alter the

originally estimated period of engagement of any individual by more than 10%

or one week, whichever is larger, and (ii) that the aggregate of such adjustments

shall not cause payments under this contract to exceed the ceilings set forth in

Clause GC 6.1. (b) of this contract. Any other such adjustments shall not be

made without the Employer's written approval.

c) If additional work is required beyond the scope of the Services specified in Appendix

A,/scope of work etc, the estimated periods of engagement of Key Personnel

set forth in Appendix C may be increased by agreement in writing

between the Employer and the Consultants, provided that any such increase

shall not, except as otherwise agreed, cause payments under this Contract to

exceed the ceilings set forth in Clause GC 6.1 (b) of this Contract.

4.3 Approval of personnel

The Key Personnel and sub-consultants listed by titl e as well as by name in Appendix C

as hereby approved by the Employer. In respect of other Key Personnel which the

Consultants propose to use in carrying out the Services, the Consultants shall submit to

the employer for review and approval a copy of their biographical data and (in the case of

Key personnel to be used within the country of the Government).

4.4 Working Hours, Overtime, leave etc.

a) Working hours and holidays for key personnel are set forth in Appendix C hereto.

To account for travel time, foreign personnel carrying out Services inside India

shall be deemed to have commenced (or finished) work in respect of the

Services such number of days before their arrival (or after their departure from).

b) The key personnel shall not be entitled to be paid for overtime nor to take paid

sick leave or vacation leave except as specified in Appendix C hereto, and

except as specified in such Appendix, the Consultants n' remuneration shall

be deemed to cover these items. All leave to be allowed to the Personnel is

included in the staff- months of service set forth in Appendix C. Any taking of

leave by personnel shall be subject to the prior approval by the Consultants who

shall ensure that absence for leave purposes will not delay the progress and

adequate supervision of the Services.

4.5 Removal and/or Replacement of Personnel:

(a) Except as the Client may otherwise agree, no changes shall be made in the

Key Personnel. If, for any reason beyond the reasonable control of the

Consultants, it becomes necessary to replace any of the Key Personnel, the

consultants shall forth with provide as a replacement a person of equivalent or

better qualifications.

(b) If the Employer finds that any of the Personnel have (i) committed

serious misconduct or has been charged with having committed a criminal

action, or (ii) have reasonable cause to be dissatisfied with the

performance of any of the personnel, then the Consultants shall, at the

Employer's written request sp ecifying the grounds therefore, forthwith

provide as a replacement a person with qualifications and experience

acceptable to the Emplo yer.

(c) Any of the personnel provided as a replacement under Clauses (a) and (b) above,

the rate of remuneration applicable to such person as well as any

reimbursable expenditure (including expenditures due to the number of eligible

dependents) the consultants may wish to claim as a result of such replacement,

shall be subject to the prior written approval by the Employer. Except as the

Employer may otherwise agree, (i) the Consultants shall bear all additional travel

and other costs arising out of or incidental to any removal and / or replacement,

and (ii) the remuneration to b e paid for any of the personnel provided as a

replacement shall not exceed the remuneration which would have been payable

to the personnel replaced.

4.6 Resident Project Manager.

If required by the SC, the Consultants shall ensure that all times during the

Consultan ts' performance of the Services in India a resident project manager,

acceptable to the Employer, shall take charge of the performance of such Services.

5. OBLIGATIONS OF THE EMPLOYER:

5.1 Assistance and Exemptions :

Unless otherwise specified in the SC, the Employer shall use its best efforts to ensure

that the BNP shall:

a) Assist the consultants, sub-consultants and personnel with such

available documents as shall be necessary to enable the consultants, sub-

consultants or personnel to perform the services.

b) Assist for the personnel and, if appropriate, their eligible dependents to be

provided promptly with all necessary entry documents required for their stay in

d) Issue to officials, agents and representatives of the BNP all such instructions as

may be necessary or appropriate for the prompt and effective implementation

of the services.

e) Assist the consultants and the personnel and any sub-consultants employed by

the consultants for the services from any requirement to register or obtain an y

permit to practice their profession or to establish themselves either

individually or as a corporate entity according to the Applicable Law.

f) grant to the consultants, any sub-consultant and the personnel of either of

them th e privilege, pursuant to the Applicable Law, of bringing into

Government's cou ntry reasonable amounts of foreign currency for the

purpose of the services or for the personnel use of the personnel and their

dependents and of withdrawing any such amounts as may be earned herein by

the personnel in the execution of the services; and

g) Provide to the consultants, sub-consultants and personnel any such other

assistance as may be specified in the SC.

5.2 Access to Land

The Employer warrants that the consultants shall have, free of charge, unimpeded access

to all land in the BNP's limit in respect of which access is required for the performance of

the services. The Employer will be responsible for any damage to such land or any

prop erty thereon resulting from such access and will indemnify the consultants and

each of the personnel in respect of liability for any such damage, unless such damage is

caused by th e default or negligence of the consultants or any sub-consultant or the

personnel of either of them.

5.3. Changes in the Applicable Law.

If, after the date of this contract, there is any change in the Applicable Law with respect

to taxes and duties which increase or decreases the cost or reimbursable expenses

incurred by the consultants in performing the services, then the remuneration and

reimbursable expenses otherwise payable to the consultants under this contract shall

be increased or decreased accordingly by agreement between the parties hereto, and

corresponding adjustments shall be made to the ceiling amounts specified in Clause GC

5.4. Services, Facilities and Property of the Employer

The Employer shall make available to the Consultant and the personnel, for the purposes

of the services and free of any charge, the services, facilities and property described

in Appendix E at the times and in the manner specified in said Appendix E, provided that if

such services, facilities and property shall not be made available to the consultants as an

when so specified, the parties shall agree on (i) any time extension that it may be

appropriate to grant to the consultants for the performance of the services, (ii) the

manner in which the consultants shall procure any such services, facilities and property

from other sources, and (iii) the additional payments, if any, to be made to the

consultants as a result thereof pursuant to Clause GC 6.1.(c) hereinafter.

In consideration of the services performed by the consultants under this contract,

the employer shall make to the consultants such payments and in such manner as is

provided by Clause GC 6 of this Contract.

5.6 Counterpart Personn el

a) If so provided in Appendix E hereto, the Emplo yer shall make available to the consultants,

as and when provided in such Appendix E, and free of charge, such counterpart personnel

to be selected by the Employer, with the Consultants' advice, as shall be specified

in such Appendix E. Counterpart personnel shall work under the exclusive

direction of th e Consultants. If any member of the counterpart personnel fails to

perform adequately any work assigned to him by the consultants which is consistent

with the position occupied by such member, the consultant may request the

replacement of such member, and th e employer shall not unreasonably refuse to act

upon such requ est.

6. PAYMENTS TO THE CONSULTANTS:

6.1 Lump Sum Remuneration :

The Consultant's total remuneration shall not exceed the Contract Price and shall be a

fixed lump sum including all staff costs, sub-consultants' costs, printing, communications,

travel, accommodation, and the like, and all other costs incurred by the Consultant in

carrying out the Services described in Appendix A.

6.2 Contract Price :

(a) The price payable in local currency is set forth in the SC.

6.4 Terms and Conditions of Payment :

Payments will be made to the account of the Consultants and according to the

payment schedule stated in the SC. Unless otherwise stated in the SC, the payment

shall be made as per the provisions shown in breakup of payments Any other payment

shall be made aft er the conditions listed in the SC for such payment have been met,

and the Consultants have submitted an invoice to the Client specifying the amount due.

6.5 Interest on Delayed Payments :

The Client shall make all sincere efforts for timely payments preferably within forty five

(45) days. However, in no case interest shall be paid to the Consultants for the delay in

7.0 FAIRNESS AND GOOD FAITH

7.1. Good Faith

The Parties undertake to act in good faith with respect to each other's rights under this contract and

to adopt all reasonable measures to ensure the realization of the objectives of this contract.

7.2 Delays: The Final DTP should be submitted within the period of 90 days from the date of LOI.

If the services are impeded or delayed by the consultant without any force majeure

reason the client shall derive a power to impose a penalty at the rate of 0.1% of contract value

per day of delay, subject to a maximum of 10% of the total value of contract.

8.0 SETTLEMENT OF DISPUTES:

8.1 Amicable Settlement

Where notice of dissatisfaction has given under Sub-Clause the parties shall attempt to settle

such dispute amicably before the commencement of arbitration under Cl.8.2 Provided that unless the

parties agree otherwise, arbitration may be recommenced on or after the fifty-sixth day after the day

on which notice of dissatisfaction was given, even if no attempt at amicable settlement has been

8.2 Disputes shall be settled in accordance with the following provisions:

Any dispute arise between consultant and execution department shall be tabled before

Th e commissioner of Nagarpalika and the final decision with respect to such dispute

delivered by the commissioner shall be abide to both the parties without any further

arbitration for such dispute.

8.3. All Arbitration Proceedings under this agreement shall be held at

SURENDRANAGAR Jurisdiction

III. SPECIAL CONDITIONS OF CONTRACT

Number of Amendments of, and Supplements to, GC Clause* Clauses in the General Conditions of Contract.

1.0 The Language is : English

1.1 The Addresses are :

Employer : PATDI Nagarpalika

At. PATDI Dist. SURENDRANAGAR.

Attention : Engineer

1.2 Notice will be deemed to be effective as follows:

a) In the case of personal delivery or registered mail, on delivery,

b) In the case of telegrams, 24 hours following confirmed transmission, and

c) In the case of facsimiles, 24 hours following confirmed transmission.

1.3 The Authorized Representatives are :

For the Client : Engineer,

For the Consultant:

* Clauses in brackets are optional; all notes should be deleted in final text.

1.4 Taxes & Duties (ALL TYPE OF TAXES SHALL BE BEAR BY CONSULTANT FROM THEIR QUATED RATES)

1.4.1 For domestic consultants/p ersonnel and foreign consultants/personnel who are

perman ent residents in India.

The consultants and his personnel shall pay/bear all types of taxes, duties; fees, levies and

oth er impositions levied under the existing, amended or enacted laws during life of this

contract and the client shall perform such duties in regard to the deduction of such tax as may be

lawfully imposed.

1.4.3 For foreign Consultants/perso nnel:(Foreign Consultants are not invited)

The client warrants that the client shall pay on behalf of the consultants and the Personnel

any taxes, duties, fees, levies and other impositions imposed, under the Applicable Law,

on the consultants and the Personnel in respect of:

(a) any payments made to the Consultants, Sub-consultants, and the Personnel of either

of them (other than Indian nationals or foreign nationals now permanently residing in

India), in connection with the carrying out of the Services;

(b) any equipment, materials and supplies brought into India by the Consultants or

Sub- consultants for the purpose of carrying out the Services and which, after having been

bou ght into such territories, will be subsequently withdrawn there from by them ;

(c) any equipment imported for the purpose of carrying out the Services and paid for

out of funds provided by the client and which is treated as property of the client ;

(d) any property brought into India by the Consultants, any Sub-consultants, and the

Personnel of either of them (other than Indian national or permanent residents of India),

or the eligible dependents of such personnel for their personal use and which will

subsequently b e withdrawn there from by them upon their respective departure from

India, provided that ;

(1) the consultants, sub-consultants and Personnel, and their eligible dependents,

shall follow the usual customs procedure of the Government in importing

property into India; and

(2) If the consultants, Sub-consultants or personnel, or their eligible dependents, do

not withdraw but dispose of any property in India upon which customs duties and

taxes have been exempted, the consultants, Sub-consultants or Personnel, as

the case may be,

i) shall bear such customs duties and taxes in conformity with the

regulations of the Government. or

ii) shall reimburse them to the client if they were paid by the client at the

time the property in question was brought into the Government's

2. Commencement of Contract

2.1 The date on which this Contract shall come into effect is : from the LOI is issued or as

mentioned earlier in Section 2. Cl -3.11

2.3 The date for commencement of services shall be from the date of receipt of Letter of Acceptance

or issue of work order and shall be phased as under:

2.3.2 The duration of contract for providing PMC services during construction phase shall be

the period of EPC contracts + Two Weeks for post-construction work and shall

commence from the date of award to work to contractor

2.3.3 The duration of contract for providing services during post-construction phase shall be

for defect liability period/O & M period from the date of commencement of O&M

after completion of construction phase of EPC contract and shall commence from the

date of start of O&M contract of EPC contractor.

2.4 The period shall be the period of services to be provided in various phases as under:

a) Service during construction phase i.e. construction of EPC Contract including pre-

construction work plus two weeks for post-construction work.

b) Service during post-construction phase i.e. periodic supervision services during defect liability /

O & M period of EPC contract.

3.4 Limitation of the Consultant's liability towards the Employer.

a) Except in case of gross negligence or willful misconduct, on the part of the Consultants

or on the party of any person or firm acting on behalf of the consultants in carrying

out th e services, the consultants, with respect to damage caused by the

consultants to their Employer's prior existing property, shall not be liable to the

b) This limitation of liability shall not affect the consultants' liability, if any, for damage to

Third parties caused by the consultants or any person or firm acting on behalf of the

consultants in carrying out the services.

3.5 The risks and the coverage shall be;

1) Third Party motor vehicle liability insurance as required under Motor Vehicles Act, 1988, in

respect of motor vehicles operated in India by the Consultants or their Personnel or any Sub-

consultants or their Personnel, for the period of Consultancy;

2) Third Party liability insurance, with a minimum coverage for Rs. 7 lacs for the period of

3) Employer's liability and worker's compensation insurance in respect of the Personnel of the

consultants and of any sub-consultant, in accordance with the relevant provisions of the

Applicable Law, as well as, with respect to such Personnel, any such life, health, accident,

travel or other insurance as may be appropriate;

4) Professional liability insurance, with a minimum coverage of equal to total contract value for

this consultancy; and

5) Insurance against loss of or damage to (i) equipment purchased in whole or in part with

funds provided under this Contract, (ii) the Consultant's property used in the performance of

the Services, and (iii) any documents prepared by the Consultants in the performance of the

3.7.c. The other sections are :

(i) Taking any action under a civil works contract designating the Consultants

as "Engineer" for which action, pursuant to such civil works contract, the

written approval of "Employer" is required.

3.9 The Consultants shall not use these documents for purposes unrelated to this

Contract without the prior written approval of the Client.

4.6. The person designated as Team Leader in Appendix C, shall serve in that capacity

as specified in GCC Clause

6.1.b. The ceiling in local currency is the standard fee prescribed in the Appendix D

6.2.(a) (ii) Price adjustments are set further in Appendix D

6.2.(b)(i)(1) It is understood (i) that the remuneration rates shall cover (A) such salaries and

allowances as the Consultants shall have agreed to pay to the Personnel as well as

factors for social charges and overhead, and (B) the cost of backstopping by home

office staff not included in the personnel listed in Appendix C, and (C) the Consultants'

fee, (ii) that bonuses or oth er means of profit-sharing shall not be allowed as an

element of overhead, and (iii) that any rates specified for persons not yet appointed

shall be provisional and shall be subject to revision, with the written approval of

the Employer, once the applicable salaries and allowances are known.

(2) Remuneration for periods of less than one month shall be calculated on an hourly basis

for actual time spent in the Consultants' home office and directly attributable to the

Services (one hour being equivalent to 1/240 of a month) and on a calendar day basis for

time spent away from home office (one day being equivalent to 1/30 of a month)

6.2.(b)(ii) The rates for local Personnel are set forth in Appendix D in the case of payment is fixed

as per month basis

6.3.(b)(i) Remuneration for local Personnel shall be paid in local currency.

6.5 The paymen t to the consultant will be made regularly by BNP. However no interest will

be paid for delay in payment.

7.0 Approved documents(by consultant) of the contractor for the execution of work which

lead to Any losses and/or liquidated damages to Nagarpalika due to controversy and/or

any ambiguity in norms, specifications, stipulations etc. w.r.t. Main tender documents,

deficiency in the design of the consultant, BNP will recover such losses from the

consultant at any stage of main work contract execution as well as the same are also

recoverable from the project monitoring consultant and/or TPI agency, if they makes

any fault in performance of their duties till their final bill plus one year.

8.0 Submission of final tenders later than stipulated time, penalty will be imposed at the rate

of 0.1 percentage per day of contract value up to maximum limit of 10 percent of

contract value.

9.0 The PMC agency cannot take any objection if any of the item and/or payment break up

work is dropped by SNP without clarifying any reason, In such a case respective item/

percentage break up price stand void.

10.0 The consultant must establish one office at PATDI.

11.0 PMC agency has to take technically as well as Administrative approvals from the concern

12.0 Nagarpalika may appoint more than one consultant, Empanelment of consultant will be

formed, the bidders have to give consent to work with the rates of lowest bid. The final

decision will be on Nagarpalika.

13.0 The time limit of the service will be 12 months but if Nagarpalika wants to work with the

same consultant, the further renewal contract may be done by Nagarpalika, following the

legal procedures.

Authorized person of consultant

Engineer Chief Officer President

PATDI nagarpalika PATDI nagarpalika PATDI nagarpalika

Appendix - A Description of the Services (Based on TOR)

(Give detailed descriptions of the Services to be provided; dates for completion of various tasks, place

of performance for different tasks; specific tasks to be approved by Client etc.)

Reporting Requirements

(list format, frequency and contents of reports ; persons to receive them, dates of submission, number

of copies, etc. If no reports are to be submitted, state here "Not applicable")

Key Personnel and Sub-consultants

(Refer Clause 4.1 of the Contract)

List under : C-1 Titles (and names, if already available), detailed job descriptions and minimum

qualifications and experience of Personnel to be assigned to work in India, and

staff-months for each.

C-3 List of approved Sub-consultants (if already available): same information with

respect to their Personnel as in C-1 .

C-4 Same information as C-1 for Key Local Personnel.

Note: Key staff and other personnel including support staff details shall be as per eligibility

criteria and Standard form 3D of Technical Proposal in Section

Breakdown of Contract Price in Foreign Currency

Breakdown of Contract Price in Local Currency

Services and Facilities Provided by the Client

(Not Applicable)

PROFORMA OF BANK GUARANTEE FOR PERFORMANCE SECURITY DEPOSIT

(On non-judicial paper of appropriate value)

To: _ _ _ _ _ _ _ (name of Employer)

_ _ _ _ _ (address of Employer)

WHEREAS _ _ _ _(name and address of Contractor) (hereinafter called “the

Contractor”) has undertaken, in pursuance of Contract No. _ dated _ _to

execute _ _ _ _ (name of Contract and brief description of Works) (hereinaft er

called “the Contract”);

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall

furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as

security for compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such as Bank

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on

the Contractor, up to a total of _ _ _ _

(amount of Guarantee) _ _ _ _ _(amount in words), such sum

being payable in the types and proportions- of currencies in which the Contract Price is payable,

and we undertake to pay you, upon your first written demand and without cavil or argument, any

sums within the limits of _ _ _ _ (amount of Guarantee) as aforesaid

without your needing to prove or to show grounds or reasons for your demand for the sum

sp ecified therein.

We hereby waive the necessity of your demanding the said debt from the Contractor

presenting us with the

We further agree that no change or addition to or other modification of the terms of the Contract

or of the Works to be performed there under or of any of the Contract documents which may be

mad e between you and the Contractor shall in any way release us from any liability under this

guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until a date 28 days from the date of issue of the Taking-

SIGNATURE AND SEAL OF THE GUARANTOR

Name of Bank _ _ _ _

Appendix – H (No t Ap plicable)

PROFORMA OF BANK GUARANTEE

(FOR MOBILISATION PAYMENT)

PATDI NAGARPALIKA – PATDI

MILE STONE DATES

1 LAST DATE FOR TENDER DOWNLOADING & As Above mentioned

ONLINE SUBMISSION

2 LAST DATE OF PHYSICAL SUBMISSION As Above mentioned

3 DATE OF OPENING OF TECHNICAL BID As Above mentioned

4 DATE OF OPENING OF PRICE BID As Above mentioned

5 TENDER FEE : Rs. 1500/-

CHIEF OFFICER PATDI

PATDI NAGARPALIKA – PATDI

SECTION – 6: FINANCIAL PROPOSAL - STANDARD FORMS

COST SUMMARY SCHEDULE

BIDDERS ARE REQUIRED TO FILL UP ALL BLANK SPACES IN THIS OFFER FORM

The Chief Officer PATDI

Nagarpalika PATDI

District SURENDRANAGAR

Sub: Appointment of Consultant for providing complete Project Management

Consultancy Services including preparation of DPR, DTP, Verification of design,

Drawings, QAP etc. of various types of Civil Engineering Works for PATDI

1. Having visited the site and examined the Offer Documents, Conditions of Contract,

Addenda/Amendments to the above, for the CONSULTANCY SERVICES OF THE ABOVE WORK,

we the undersigned offer our consultancy services from the date of commissioning including

defects liability period as given in Conditions of Contract and in conformity with the

Schedules, Annexure, Bidding Documents, including Addenda Nos. _(insert

numbers) for Lump sum fixed price mention in the summary cost. Our financial proposal

shall be fixed and firm binding upon us subject to the modifications resulting from

contract negotiations up to expiration of the validity period of the proposal. The amount

of consultancy services is inclusive of all the taxes duties, etc.

2. We undertake, if our Offer is accepted, to complete and deliver the Works in

accordance with the Contract within duration (as per NIT), exclusive of monsoons, from

the date of receipt of work order issued to us by you. We will observe the laws applicable to

perform the services.

3. We agree to abide by this Offer for a period of 180 days from the date of opening the same

and it shall remain binding upon us and may be accepted at any time before the expiry of

4. In the event of our Offer being accepted, we agree to enter into a formal Contract Agreement

with you incorporating the conditions of Contract thereto annexed but until such agreement

is prepared this Offer together with your written acceptance thereof shall constitute a

binding Contract between us.

5. We understand that you are not bound to accept the lowest or any Offer you ma y

Dated this day of…………2026

In the capacity of

Company Seal _ ___________

Duly authorized to sign Bid for and on behalf of

(Fill in block capitals)

PATDI NAGARPALIKA – PATDI

1. The Offer is lump sum offer for providing consultancy services for pre-tendering services,

post-tendering services during construction phase including project monitoring including

design review, Construction Supervision and Inspection of Material(partial), Machinery and

equipment for various project and during post-construction phase for providing periodic

supervision services during defect liability period as per TOR & scope of work.

2. The bidder shall quote his firm and fixed lump sum price for the entire work under this

Contract, defined in more details in various sections of this Offer document.

3. The rates and prices shall be submitted in the formats given in the enclosed Price

Schedules. Rates and prices received in any other formats will be rejected and the Bids will

be disqualified.

project work. Prices quoted in Schedule only will be considered for price evaluation & shall

form a part of the Contract Agreement.

5. Each item is to be individually priced online and the amounts shall be added up to arrive at

except where the item description requires the item to be priced on "as applicable” basis. The

item shall not be priced if it is “not applicable” to the bidder’s design, in which case the

bidder shall add the words “NOT APPLICABLE”. The wording in the item description is for

subject matter guidance only; clause references are indicative only and all other relevant

clauses shall also be referred to. The prices shall allow for all the works covered under the

Offer and all liabilities and contractual obligations whether separately specified or not. Items

against which no prices are quoted shall not be separately paid for and the bidder shall be

deemed to have covered the cost of execution of such items (according to the requirements

of the Offer document) in the prices quoted for other items.

satisfactory working of the system as specified, will not be separately paid for by the Employer

when executed and shall be deemed to be already covered by other items and rates listed in

the price sheets and Lump sum prices quoted in Schedule.

7. Interim payment will be made as per break up given in the Price document.

Schedules shall be the basis to work out a schedule of Interim payments during

construction with the successful bidder.

9. The consultant shall be deemed to have allowed in his price for provision, maintenance and

final removal of all temporary works of whatsoever nature required for the consultancy

services for the proper execution of works. The rates shall also be deemed to include any

works and setting out that may be required to be carried out for laying out of all the works

10. Prices shall be written in ink and shall be entered in figures and in words. Where there is

a discrepancy between the unit rates and the amount entered, the latter shall govern.

Specifications and other sections of these Offer documents and these documents are

to be taken as mutually explanatory of one another.

12. Prices quoted by the consultant shall be firm for the entire period of Contract without any

13. The consultant shall interpret the data furnished and carry out any additional survey work,

or investigation work required at his own cost.

The consultant should acquaint himself with the site conditions including the access to

PATDI NAGARPALIKA – PATDI

FORM OF FINANCIAL PROPOSAL

Sr. Rates Offered in %(Percentage)

Description of services

No. in % in Words

Site Survey, Preparation and submission of DPR

with details plan and estimate.

Technical and Administrative sanction from

2. govt. department and Preparation Draft

Tender Papers, Bid Evaluation, Site handover

Day-to-day supervision, Inspection of Materials,

3. Measurement Record, Bill Certification etc.

complete up to completion of work.

Authorized person of consultant

ENGINEER PATDI CHIEF OFFICER PATDI PRESIDENT PATDI

NAGARPALIKA PATDI NAGARPALIKA PATDI NAGARPALIKA PATDI

PATDI NAGARPALIKA – PATDI

DISTRICT - SURENDRANAGAR

BREAK UP OF PAYMENT SCHEDULE

Sr. No. Particulars Percentage to be released of total amount

Sr. No. Particulars Percentage to be released of total amount

D-1 After Submission of DPR to Nagarpalika 90% of quoted price in item no.

D-2 After Site Handover to Contractor 90% of quoted price in item no.

D-3 As per Preparation of Contractor’s Bill 90% of quoted price in item no.

Remaining Payment released after Issue of Completion certificate