TENDER FOR FMS FOR DIBRUGARH SALES AREA SA4 UNDER GUWAHATI TERRITORY

SCOPE CHECKLIST FOR FMS SERVICES

SCOPE FMS SERVICES AT COCO SITE | CC RO /CC-LFR | DC RO

S. NO | Maintenance Activity /Repairs | Duration | Monitoring | Maintenance Activity /Repairs | Duration | Monitoring | Maintenance Activity /Repairs | Duration | Monitoring

1 | Replacement of HRC/Kit Kat fuses, indicators, glass fuses in PDB(Including Cost of Material) .Removal of defective MCBs,DPs , electrical switches and replacement with new ones.As and when required | when required | BROMA | Replacement of HRC/Kit Kat fuses, indicators, glass fuses in PDB(Including Cost of Material) .Removal of defective MCBs,DPs , electrical switches and replacement with new ones.As and when required | when required | BROMA | Replacement of HRC/Kit Kat fuses, indicators, glass fuses in PDB(Including Cost of Material) .Removal of defective MCBs,DPs , electrical switches and replacement with new ones.As and when required | when required | BROMA

2 | Replacement of starters/LED drivers in RVI elements in forecourt signages / Airboy Canopy/Canopy/ Fascia and Sales Building, wherever applicable-Consumables to be supplied by Dealer. | when required | BROMA | Replacement of starters/LED drivers in RVI elements in forecourt signages / Airboy Canopy/Canopy/ Fascia and Sales Building, wherever applicable-Consumables to be supplied by Dealer. | when required | BROMA | Replacement of starters/LED drivers in RVI elements in forecourt signages / Airboy Canopy/Canopy/ Fascia and Sales Building, wherever applicable-Consumables to be supplied by Dealer. | when required | BROMA

3 | Arresting leaks in areas where product pipe lines are visible, union joints, flanges, flexible pipes , STP ends, check-Valves and Valves. Job includes all consumables such as seals, washers, O-rings, gaskets as applicable inclusive of materials & Pressure testing of pipeline. Pipeline & fitting cost shall be paid as per actual measurement. As and when required. | when required | BROMA | Arresting leaks in areas where product pipe lines are visible, union joints, flanges, flexible pipes , STP ends, check-Valves and Valves. Job includes all consumables such as seals, washers, O-rings, gaskets as applicable inclusive of materials & Pressure testing of pipeline. Pipeline & fitting cost shall be paid as per actual measurement. As and when required. | when required | BROMA | Arresting leaks in areas where product pipe lines are visible, union joints, flanges, flexible pipes , STP ends, check-Valves and Valves. Job includes all consumables such as seals, washers, O-rings, gaskets as applicable inclusive of materials & Pressure testing of pipeline. Pipeline & fitting cost shall be paid as per actual measurement. As and when required. | when required | BROMA

4 | Replacement of Shear Valve, MLD for STP-material to be supplied by BPCL. As and when required | when required | BROMA | Replacement of Shear Valve, MLD for STP-material to be supplied by BPCL. As and when required | when required | BROMA | Replacement of Shear Valve, MLD for STP-material to be supplied by BPCL. As and when required | when required | BROMA

5 | Removal of water from Under Ground tank using mechanically operated hand pump and as and when required by BPCL ensuring all saftey measures. | when required | BROMA | Removal of water from Under Ground tank using mechanically operated hand pump and as and when required by BPCL ensuring all saftey measures. | when required | BROMA | Removal of water from Under Ground tank using mechanically operated hand pump and as and when required by BPCL ensuring all saftey measures. | when required | BROMA

6 | Replacement of all hanging Hardware. Hanging Hardware to be supplied by BPCL. | when required | BROMA | Replacement of all hanging Hardware. Hanging Hardware to be supplied by BPCL. | when required | BROMA | Replacement of all hanging Hardware. Hanging Hardware to be supplied by BPCL. | when required | BROMA

7 | Air compressor : Contactor and over load relay failure.- Identification, removal and replacing with the new Contactor  (For COCO/OSTS only ).Material is in scope of FMS vendor. | when required | BROMA

8 | STP - Replacement of Condenser / Relay Contractor / Check Valve Packing.Including FLP cable connection, specified earthing connections etc.Material is in scope of FMS vendor. | when required | BROMA | STP - Replacement of Condenser / Relay Contractor / Check Valve Packing.Including FLP cable connection, specified earthing connections etc.Material is in scope of FMS vendor. | when required | BROMA | STP - Replacement of Condenser / Relay Contractor / Check Valve Packing.Including FLP cable connection, specified earthing connections etc.Material is in scope of FMS vendor. | when required | BROMA

9 | UPS tripping & SERVO - Faulting identification & rectification on the output side of UPS distribution-As and when required .Repairing of UPS /SERVO - In any case no site should operate without UPS for more than 6 hrs & Servo for more than 24 hrs  .Vendor has to arrange replacement during repairing  of UPS / Servo .First time spares (only once in a year) for UPS/Servo will be given by BPCL provided UPS/SERVO is dysfunctional at the time of taking over the site by FMS vendor.All subsequent maintenance activity including repairing cost pertaining to UPS/SERVO to be taken care by FMS vendor only. Adequate standby inventory & spare to be maintained by FMS vendor meeting SLA conditions. | when required | BROMA | UPS tripping & SERVO - Faulting identification & rectification on the output side of UPS distribution-As and when required .Repairing of UPS /SERVO - In any case no site should operate without UPS for more than 6 hrs & Servo for more than 24 hrs  .Vendor has to arrange replacement during repairing  of UPS / Servo .First time spares (only once in a year) for UPS/Servo will be given by BPCL provided UPS/SERVO is dysfunctional at the time of taking over the site by FMS vendor.All subsequent maintenance activity including repairing cost pertaining to UPS/SERVO to be taken care by FMS vendor only. Adequate standby inventory & spare to be maintained by FMS vendor meeting SLA conditions. | when required | BROMA | UPS tripping & SERVO - Faulting identification & rectification on the output side of UPS distribution-As and when required .Repairing of UPS /SERVO - In any case no site should operate without UPS for more than 6 hrs & Servo for more than 24 hrs  .Vendor has to arrange replacement during repairing  of UPS / Servo .First time spares (only once in a year) for UPS/Servo will be given by BPCL provided UPS/SERVO is dysfunctional at the time of taking over the site by FMS vendor.All subsequent maintenance activity including repairing cost pertaining to UPS/SERVO to be taken care by FMS vendor only. Adequate standby inventory & spare to be maintained by FMS vendor meeting SLA conditions. | when required | BROMA

10 | Pre Monsoon Check & preventive activities to be performed at all RO's as per the enclosed checklist. | Once in a Year.(Minimum 25 % ROs to covered in each quarter.) | Checklist | Pre Monsoon Check & preventive activities to be performed at all RO's as per the enclosed checklist. | Once in a Year.(Minimum 25 % ROs to covered in each quarter.) | Checklist | Pre Monsoon Check & preventive activities to be performed at all RO's as per the enclosed checklist. | Once in a Year.(Minimum 25 % ROs to covered in each quarter.) | Checklist

11 | All the fill caps, dip caps, ATG riser cap  at the RO to be checked for tightness & Locking arrangements and if found broken/damage to be replaced, incl. cost of material. | when required | BROMA | All the fill caps, dip caps, ATG riser cap  at the RO to be checked for tightness & Locking arrangements and if found broken/damage to be replaced, incl. cost of material. | when required | BROMA | All the fill caps, dip caps, ATG riser cap  at the RO to be checked for tightness & Locking arrangements and if found broken/damage to be replaced, incl. cost of material. | when required | BROMA

12 | Installation of BPCL supplied Battery for Online 2KVA/3KVA/5KVA UPS- Battery as per   specification as and when required . FMS vendor will arrange to install Battery in UPS | when required | BROMA | Installation of BPCL supplied Battery for Online 2KVA/3KVA/5KVA UPS- Battery as per   specification as and when required . FMS vendor will arrange to install Battery in UPS | when required | BROMA | Installation of BPCL supplied Battery for Online 2KVA/3KVA/5KVA UPS- Battery as per   specification as and when required . FMS vendor will arrange to install Battery in UPS | when required | BROMA

13 | Basic health checkup of DG including Earthing , Neutral, changeover, cable connection check ( As per OEM standard )  ONLY for COCOs/OSTS. | when required | BROMA

14 | Painting of Toilets from inside , Repairs to WC seat covers, Reparing of Exhuast fan/Loose electrical connections/ Electrical switches. Repairing of toilet taps, downtake pvc pipes, for ONLY COCOs/OSTS./CC Ros.Replacement of Exhaust fan /sanitary-wares/Tiles/Taps/electrical switches will be extra on SOR basis. As per SBA standards. | As & when required | Checklist | Painting of Toilets from inside , Repairs to WC seat covers, Reparing of Exhuast fan/Loose electrical connections/ Electrical switches. Repairing of toilet taps, downtake pvc pipes, for ONLY COCOs/OSTS./CC Ros.Replacement of Exhaust fan /sanitary-wares/Tiles/Taps/electrical switches will be extra on SOR basis. As per SBA standards. | As & when required | Checklist

15 | Attending PDB ( Electrical Panel Board ) related issues such as Rectification of loose terminations, Identification of loose wiring/ Open JBs / Glands / Open Connectors , replacement of damaged conductors,Cleaning internally and making the same dust free (Once in Six months ) & repairs to same, incl. cost of material. Ensuring Proper electrical wiring in Sales Room building .electrical panel point .NO loose connections /loose wiring . Ensuring dry sand in the cable chamber below the electric panel including cost of material. | Twice in a year.(Minimum 50 % ROs to covered in each quarter) | Checklist | Attending PDB ( Electrical Panel Board ) related issues such as Rectification of loose terminations, Identification of loose wiring/ Open JBs / Glands / Open Connectors , replacement of damaged conductors,Cleaning internally and making the same dust free (Once in Six months ) & repairs to same, incl. cost of material. Ensuring Proper electrical wiring in Sales Room building .electrical panel point .NO loose connections /loose wiring . Ensuring dry sand in the cable chamber below the electric panel including cost of material. | Twice in a year.(Minimum 50 % ROs to covered in each quarter) | Checklist | Attending PDB ( Electrical Panel Board ) related issues such as Rectification of loose terminations, Identification of loose wiring/ Open JBs / Glands / Open Connectors , replacement of damaged conductors,Cleaning internally and making the same dust free (Once in Six months ) & repairs to same, incl. cost of material. Ensuring Proper electrical wiring in Sales Room building .electrical panel point .NO loose connections /loose wiring . Ensuring dry sand in the cable chamber below the electric panel including cost of material. | Twice in a year.(Minimum 50 % ROs to covered in each quarter) | Checklist

16 | Closing of cable conduits using PUF sealant (Including Material) | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist | Closing of cable conduits using PUF sealant (Including Material) | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist | Closing of cable conduits using PUF sealant (Including Material) | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist

17 | Providing sealant and securing FLP glands in place wherever required Once in Six Month | Twice in a year.Minimum 50 % ROs to covered in each quarter. | Checklist | Providing sealant and securing FLP glands in place wherever required Once in Six Month | Twice in a year.Minimum 50 % ROs to covered in each quarter. | Checklist | Providing sealant and securing FLP glands in place wherever required Once in Six Month | Twice in a year.Minimum 50 % ROs to covered in each quarter. | Checklist

18 | Checking of T/L Decantation Earthing Point and Crocodile Clip and wire and Rectification Once in a year.Crocodile clip & wire must be changed once in a year .Cost of Material is in scope of FMS vendor. | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist | Checking of T/L Decantation Earthing Point and Crocodile Clip and wire and Rectification Once in a year.Crocodile clip & wire must be changed once in a year .Cost of Material is in scope of FMS vendor. | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist | Checking of T/L Decantation Earthing Point and Crocodile Clip and wire and Rectification Once in a year.Crocodile clip & wire must be changed once in a year .Cost of Material is in scope of FMS vendor. | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist

19 | Painting vent pipes ,Dip Pipe, fill pipe and hoods as per the BPCL standards & color scheme - Synthetic Enamel 2 coats including one coat of primer and Replacing Vent pipe mesh once in a Year. Checking proper functioning of Vent Hood/ PV Valve including removal of silica gel  trap as applicable and rectification if any required for proper functioning once in a year and 25 % Ros to be covered in each quarter. | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist | Painting vent pipes ,Dip Pipe, fill pipe and hoods as per the BPCL standards & color scheme - Synthetic Enamel 2 coats including one coat of primer and Replacing Vent pipe mesh once in a Year. Checking proper functioning of Vent Hood/ PV Valve including removal of silica gel  trap as applicable and rectification if any required for proper functioning once in a year and 25 % Ros to be covered in each quarter. | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist | Painting vent pipes ,Dip Pipe, fill pipe and hoods as per the BPCL standards & color scheme - Synthetic Enamel 2 coats including one coat of primer and Replacing Vent pipe mesh once in a Year. Checking proper functioning of Vent Hood/ PV Valve including removal of silica gel  trap as applicable and rectification if any required for proper functioning once in a year and 25 % Ros to be covered in each quarter. | Once in Year.Minimum 25 % ROs to covered in each quarter. | Checklist

20 | Painting   of  kerb walls of tank , D Block  and  Garden  kerb wall ( Once a year ). Removal of all non standards stickers from sales block / pedestals / mpd’s / columns . | Once in a Year.Minimum 25 % of the Ros to be covered in each quarter | Checklist | Painting   of  kerb walls of tank , D Block  and  Garden  kerb wall ( Once a year ). Removal of all non standards stickers from sales block / pedestals / mpd’s / columns . | Once in a Year.Minimum 25 % of the Ros to be covered in each quarter | Checklist | Painting   of  kerb walls of tank , D Block  and  Garden  kerb wall ( Once a year ). Removal of all non standards stickers from sales block / pedestals / mpd’s / columns . | Once in a Year.Minimum 25 % of the Ros to be covered in each quarter | Checklist

21 | Painting Fire extinguishers /sand buckets and stand using approved color and paint including lettering "FIRE" ( COCO & OSTS Only ) | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist

22 | Tank manhole chamber covers and frames painting. including removal rust 1 coat red oxide and 2 coats Painting  of exposed pipelines/pipe fittings - including removal rust 1 coat of zinc phosphate primer or zinc choromate primer and 2 coats synthetic enamel both internally and externally .For All type of Ros. | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist | Tank manhole chamber covers and frames painting. including removal rust 1 coat red oxide and 2 coats Painting  of exposed pipelines/pipe fittings - including removal rust 1 coat of zinc phosphate primer or zinc choromate primer and 2 coats synthetic enamel both internally and externally .For All type of Ros. | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist | Tank manhole chamber covers and frames painting. including removal rust 1 coat red oxide and 2 coats Painting  of exposed pipelines/pipe fittings - including removal rust 1 coat of zinc phosphate primer or zinc choromate primer and 2 coats synthetic enamel both internally and externally .For All type of Ros. | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist

23 | Painting of light poles using BPCL Standards colour  and specifications ( As per SOR standard ) ( once in Year) | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist | Painting of light poles using BPCL Standards colour  and specifications ( As per SOR standard ) ( once in Year) | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist | Painting of light poles using BPCL Standards colour  and specifications ( As per SOR standard ) ( once in Year) | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist

24 | Meggering of Earth corrections to earth terminations which will include replacement of rusted fasteners (Once in Six Month) along with Painting of Earth pits & writing reading on Chamber Plate to be done (Cost of painting and writing included in FMS Vendor Scope). In Situations like “earth pits are not visible “ earthing of all Electrical devices such as MPD , STP , AUTOMATION etc.. need to be checked and there record can be handed over to Dealer . Format will be provided from Territory end .Applying Cold galvanising spray and recharging of pits, meggering and marking resistance values on chamber covers with paint (Once in a Year) | Once in six months (Minimum 50 % ROs per Quarter) | Checklist | Meggering of Earth corrections to earth terminations which will include replacement of rusted fasteners (Once in Six Month) along with Painting of Earth pits & writing reading on Chamber Plate to be done (Cost of painting and writing included in FMS Vendor Scope). In Situations like “earth pits are not visible “ earthing of all Electrical devices such as MPD , STP , AUTOMATION etc.. need to be checked and there record can be handed over to Dealer . Format will be provided from Territory end .Applying Cold galvanising spray and recharging of pits, meggering and marking resistance values on chamber covers with paint (Once in a Year) | Once in six months (Minimum 50 % ROs per Quarter) | Checklist | Meggering of Earth corrections to earth terminations which will include replacement of rusted fasteners (Once in Six Month) along with Painting of Earth pits & writing reading on Chamber Plate to be done (Cost of painting and writing included in FMS Vendor Scope). In Situations like “earth pits are not visible “ earthing of all Electrical devices such as MPD , STP , AUTOMATION etc.. need to be checked and there record can be handed over to Dealer . Format will be provided from Territory end .Applying Cold galvanising spray and recharging of pits, meggering and marking resistance values on chamber covers with paint (Once in a Year) | Once in six months (Minimum 50 % ROs per Quarter) | Checklist

25 | Repairs to door / frames which will include replacement of hinges, locks and fixing of frames for Monoliths | As & when required | BROMA | Repairs to door / frames which will include replacement of hinges, locks and fixing of frames for Monoliths | As & when required | BROMA | Repairs to door / frames which will include replacement of hinges, locks and fixing of frames for Monoliths | As & when required | BROMA

26 | Hygiene check & sanitisation check of electrical equipments including automation IT rack , Electrical Panel, misc. earthing pits,VSAT, UPS , servo etc.This includes correction of loose wiring /re-terminations including all cost of material like cable tie/tray/connectors/ferruls etc .Removal of damaged electrical swithes, MCBs, DPs, Emergency swiches . | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist | Hygiene check & sanitisation check of electrical equipments including automation IT rack , Electrical Panel, misc. earthing pits,VSAT, UPS , servo etc.This includes correction of loose wiring /re-terminations including all cost of material like cable tie/tray/connectors/ferruls etc .Removal of damaged electrical swithes, MCBs, DPs, Emergency swiches . | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist | Hygiene check & sanitisation check of electrical equipments including automation IT rack , Electrical Panel, misc. earthing pits,VSAT, UPS , servo etc.This includes correction of loose wiring /re-terminations including all cost of material like cable tie/tray/connectors/ferruls etc .Removal of damaged electrical swithes, MCBs, DPs, Emergency swiches . | Once in a Year.Minimum25 % of the Ros to be covered in each quarter | Checklist