E-Tender for Supply of various types of printing Stationary as per Schedule-B for Mahuva Division office.

Stationary as per Schedule-B for Mahuva Division office.

Amount:- 3,00,000/-

Date: Page 1 of

Sign & Stamp of the Bidder

Paschim Gujarat Vij Company Limited

Regd. Office: "Paschim Gujarat VijSevaSadan", Nana Mava Main Road, Laxminagar, Rajkot

CIN U40102GJ2003SGC042908

Division Office: Power House compound, Mahuva PH : (02844)

Sub: E-Tender for Supply of various printing stationary as per Schedule-B for

Mahuva Division

Executive Engineer Mahuva Division invites “On line Tenders” for the supply of Tender for

Supply of various printing stationary as per Schedule-B for Mahuva Division.

Tender Details: Table No.1

Sr. Description

2 Estimated cost in Rs. 3,00,000/-

3 Tender Fee in Rs. (non-refundable)(with GST 18%) 590/-(Payment through

ONLINE/NEFT/RTGS Only)

4 Earnest Money Deposit amount in Rs. 3,000/-(Payment through

ONLINE/NEFT/RTGS/Online

(1 % of Tender Amount) Only)

On line ( e-tendering ) tender / offer No Offline Submission is

5 submission last Date: up to @18:00 hours only

(This is mandatory )

6 Date & Time for pre bid meeting ( If Required) NA

7 Date of opening of Technical Bid at Date: @ 11:30

hours (if possible)

8 Date of on line opening of Price bid, Date: @ 11:30

hours (if possible)

9 Validity of Bid 120 Days

10 Bank details for payment tender fee and EMD through

online RTGS/NEFT/Online in PGVCL.Bank: SBI,

AccountNo:56012001143, IFSC code:

SBIN0060012,Account Holder Name: Paschim Gujarat

Vij Company Limited

Date: Page 2 of

Sign & Stamp of the Bidder

1.All the relevant documents as per requirement of the Tender don’t submit physically only

online submission is allowed.Tender Fee with GST @ 18% & EMD sealed cover can be accepted

before due date and time. All such documents should be strictly submitted by online only(N

procure).Otherwise the offer will not be considered and no any further communication in the

matter will be entertained.

2. Any deviation found in Data / Details / Documents between offer and submitted documents

(Tender Fee, EMD, Vender Registration, Technical and commercial documents etc.) of bidder,

offer of the same bidder will not be considered and no any further communication in the matter

will be entertained.

3. It is mandatory for all the bidders to submit their tender documents in (N)procure only in

4. No tender shall be accepted / opened in any case Physical tender or any other reasons and

that the PGVCL shall not assume any responsibility for late submission of tender.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to the EXECUTIVE ENGINEER, PACHIM GUJARAT VIJ COMPANY

LTD., MAHUVA DIVISION OFFICE, POWER HOUSE COMPOUND, STATION ROAD, MAHUVA. -

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Executive Engineer

PGVCL, DIVISION OFFICE,

Date: Page 3 of

Sign & Stamp of the Bidder

1. INSTRUCTIONS FOR E-TENDERING (ON LINE TENDERING) TO BIDDERS.

1.1 No offline submission is requiring only online submission is allowed.

1.2 Bidder has to upload scanned copies of original (Notarized/self-attested copies of original – as

specified in this tender) with bid. No physical documents to be called from bidder. It shall be

sole responsibility of the Bidder that the uploaded scanned documents (in PDF form) remain

legible and should not be password protected.

1.3 Payment of tender fee and EMD can be accepted through online RTGS/NEFT in PGVCL “The

details of bank account is SBI, Account No: 56012001143, IFSC code: SBIN0060012, Account

Holder Name: Paschim Gujarat Vij Company Limited

 In case of Cash payment, Demand Draft(DD) or banker’s Cheque original copy of same will

have to submitted at following office address within 5(Five) days of tender Bid opening.

To, Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Mahuva Division (O&M),

Power House Compound, Station Road, Mahuva Dist. Bhavanagar

 In case of cash payment (up to Rs.10, 000/- with GST) the scan copy of cash receipt shall

have to be uploaded with Bid.

 In case of payment through Demand Draft (DD)/banker’s cheque (more than Rs.10, 000/-

with GST) in favour of the Paschim Gujarat Vij Company Limited payable at Mahuva on any

Nationalized /Scheduled banks, the scan copy of cash receipt shall have to be uploaded with

bid and original copy of same will have to be submitted, at the office address specified in

Section 2 Sr.No 2.4 within 5 days of Bid opening.

1.4 Bidders willing to participate in tender should have valid digital certificate / Digital Signature

as per Information technology Act 2000 using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who are

licensed certifying authority by Govt. of India.

 Download tender Documents from PGVCL web site up to date shown in the tender document.

 For details regarding digital certificate and related training the below mentioned address may

be contacted(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,

E-mail: [email protected]

1.5 A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests.

1.6 Bidder shall have to complete the work as per given time limit in sub order and if any work

order/sub order is delayed beyond 120 days from the eligible time limit mentioned. If bidders

are failed to compete the work in this time limit period then name/firm is not eligible for

further orders till all allotted works are finalized.

 The time will be extended as per provision laid down in Delegation of powers(Committee

Level) Clause no 5.0 Power relating to Contractors and sub clause no 5.5B as “Extension

of time limit for works contract if applied before or after the expiry of contract period

Date: Page 4 of

Sign & Stamp of the Bidder

2. Terms and Conditions

2.1 Technical Bid: Following documents are mandatory and to be in submitted to online bid in

(N)Procure website.

 Self-Attested copy with date, stamp and all necessary Annexures, details of tender document

with Technical Bid.

 Self-attested copy of PAN card and Aadhar card of bidder.

 Self-attested copy of GST certificate.

 with copies of latest work Orders for the similar works executed

 Notarised Declaration on Rs.300/- stamp Paper that No criminal case against GUVNL and its

Subsidiary Companies.

 Certificate A

2.2 Commercial / Price Bid:

 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in force at

that time, The bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any discrepancy whatever

total amount should be clearly written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

consider for the lowest party.

 Further bidders, for “On line tenders”, are requested to submit price–bid on-line only and

not to submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation. In On Line price Bid, GST is to be mentioned in separate

 PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

3. In case of Off line Tenders: It is eliminated as per letter no PGVCL/TECH-2/5481 DATE: 25-07-

4. The works referred herein shall cover the entire scope of the Tender.

5. The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

6. Executive Engineer, PGVCL, Mahuva Division reserves the right to spread the order if

7. POST TENDER CORRESPONDENCE / ENQUIRIES ::

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids are

not desirable, if the same is indulged into, it will be considered for disqualifying the tender. The tenderer will

be required to abstain from pursuing / canvassing the matter, directly or indirectly with any Officers of

PGVCL, as otherwise the same would also amount to disqualification of the tender.

8 JURIDICTION ::

All questions, disputes or differences arising under out of or in connection with the

tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose

jurisdiction the place from which the tender / acceptance of tender is issued, is situated i.e. Rajkot

9 The tenderer should thoroughly read all the following clauses before submitting their tender. the

original copy of the tender duly signed on every page, stamped with company’s seal must be

submitted along with the bid. Tender Issuing Authority has reserved the rights to accept or reject any

tender without giving any reason.

Date: Page 5 of

Sign & Stamp of the Bidder

10 If any matter, public dispute arise between PGVCL and Vendor, Vendor is permitted to represent the

matter up to tender issuing authority only and decision of the tender issuing authority will be final and

binding to vendor.

11 PAYNMENT OF SECURITY DEPOSIT ::

Security Deposit will have to be paid by successful bidder 10% (Ten percent) of the total contract price

within 15 days after receipt of LOI at Mahuva Division Office, PGVCL, The amount will be paid in

DD/cheque/RTGS/NEFT.

12 AGREEMENT ::

As per company’s rule an agreement on stamp paper of appropriate value is to be done in the

prescribed form.

13 SUBMISSION OF BILLS ::

You should have to submit the bills to the Executive Engineer, PGVCL, Division Office Mahuva. If you are late

or not submitting the bills within time limit, PGVCL is not responsible for late OR non payment of the bills.

14 Stop deal / Black listed contractor / supplier in GUVNL or its any subsidiary company

should not be participated in tender competition, if found the offer of the contractor/supplier should be out

rightly rejected. Contractor / Supplier has to submit a certificate at the time of submitting his offer stating

that he is not stop deal / black listed contactor / Supplier in GUVNL or its any subsidiary company.

15 The SSI / NSIC certificate should indicate the manufacture of items offered under

this tender. Provisional SSI Registration Certificates are NOT allowed.

Government or Semi-Government Organizations, which are run departmentally & are not limited

Companies, will be eligible for exemption from payment of E.M.D. No Interest will be allowed against

payment of E.M.D. If, SSI / NSIC copy is submitted against EMD, then it should be authenticated from

notary. NSIC certificate more than 03 years old will not be considered and the validity of the same should

cover at least the validity period of the tender and thereafter it has to be renewed and submitted

immediately. All the “NSIC” & “SSI” Documents furnished along with the tender should have clear validity as

per the tender and should invariably be renewed as per the norms of “NSIC” & “SSI” Otherwise you shall

have to pay EMD and no exemption will be granted. Tenders submitted without Earnest Money Deposit by

the firms, who are not eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

16 In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the parties offers without assigning any reason thereof.

17 PGVCL reserves the right to terminate the contract at any time, without assigning any reason.

Suppliers will not be entitled for any compensation / damages / losses, whatsoever, on account of

such termination of the contract.

18 The material should be supplied within 365 days from the date of this order. The time limit being

essence of order must be strictly adhere to.

19 No price escalation will be accepted under any circumstances on the quoted price.

20 The bidder is requested to examine and get satisfied with the terms and conditions before

submitting this tender.

21 No any conditional tenders are accepted.

22 Rate is invited on FIRM Price base.

23 PENALTY: If the material is not supplied within the stipulated time penalty ½ % of the order value per

week or part thereof will be imposed subject to maximum 10% of the order value.

Date: Page 6 of

Sign & Stamp of the Bidder

3 Technical Specifications

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Date: Page 7 of

Sign & Stamp of the Bidder

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2. કોન્ટ્રાક રે તારીખ ૧-૭-૨૦૧૭ થી અમિમાું આવેિ જી.એસ. ી િી તમામ શરતો તેમજ GSTમાું સરકારશ્રી દ્વારા

મહીિાિી GST રી િકિી કોપી આપવાિી રહેશે.

3. તમામ રકારિી પેિલ્ ી(દું ડ)િી રકમ પર GST સરકારશ્રીિા રવતકમાિ પ્િયમ અન ુંસાર િાગ પડશે.

5. સ્િાયિો સ્વીકૃપ્ત પત્ર (LOA) મળ્યા તારીખથી ૧૫(પુંદર) ટદવસમાું પ્સક્યોટર ી ડીપોઝી િી રકમ ભરપાઈ

પ્િષિળ થયે EMD(ઈએમડી)િી રકમ જ્ત કરવામાું આવશે અિે તે બાબતે કોન્ટ્રાક રિી કોઈપણ રજઆત ધ્યાિે

Date: Page 8 of

Sign & Stamp of the Bidder