BRC for transportation of lignite from GMDC Mines (Mata-No-Madh and Umarsar) to LHP Stack yard of KLTPS

SECTION H : TERMS AND CONDITIONS REGARDING LABOUR LAWS..................

SECTION I: GENERAL SAFETY RULES /NORMS TO BE OBSERVED BY THE

ANNEXURE-S1: UNDERTAKING ON QUALITY OF PPEs ...........................................

ANNEXURE-S3: EH&S PERFORMANCE EVALUTATION FORM ...............................

ANNEXURE – 5: LIST OF PERFORMANCE CERTIFICATES .......................................

ANNEXURE – 6: LIST OF TYPE TESTS REPORTS ........................................................

ANNEXURE – 7: LIST OF THE TENDER DRAWINGS ..................................................

ANNEXURE – 9: (DOCUMENTS CHECK LIST SUBMITTED ALONG WITH BID) .....

ANNEXURE – 11: TURNOVER AND NET WORTH CERTIFICATE .............................

ANNEXURE – 12: DECLARATION ON LOCAL CONTENT ..........................................

ANNEXURE – 13: (UNDERTAKING IN REGARD TO QUOTED PRICE)......................

ANNEXURE – 14: BANK LIST FOR SUBMISSION OF BANK GUARANTEE............

ANNEXURE – 16: (FOLLOWING DOCUMENTS SHOULD BE SUBMITTED ALONG

ANNEXURE – 17: (NO DEVIATION DECLARATION CERTIFICATE).......................

SECTION K: FORMAT TO BE FILLED BY SUCCESSFUL BIDDER ...........................

FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT / PERFORMANCE

ANNEXURE- “B” DECLARATION CUM INDEMNITY BOND ...................................

ANNEXURE-III FORMAT OF UDERTAKING…….…………………………………115

ANNEXURE-“C”FORMAT FOR EMD EXEMPTION REQUEST………………...…….116

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Vidyut Bhavan, Race Course, Vadodara, India – 390007. Ph. 91-265-6612332

e-mail: [email protected] Website: www.gsecl.in

CIN: U40100GJ1993SGC019988

ABBREVIATIONS AND ACRONYMS

BG Bank Guarantee

BOQ Bill of Quantity

DD Demand Draft

EIC Engineer In-Charge

EMD Earnest Money Deposit

EOI Expression of Interest

EPC Engineering, Procurement and Construction

GFR General Financial Rules

GST Goods and Service Tax

GTC General Terms and Conditions

ITB Instruction to Bidder

L1 Lowest Bidder

L2 Second Lowest Bidder

L3 Third Lowest Bidder

LD Liquidated Damages

LOA Letter of Award

LOI Letter of Intent

NIT Notice Inviting Tender

OEM Original Equipment Manufacturer

PAN Permanent Account Number

PBG Performance Bank Guarantee

PQC Pre-Qualifying Criteria

P&C Procurement & Contract

RFP Request for Proposal

RFQ Request for Quotation

SD Security Deposit

SLA Service Level Agreement

STC Special Terms and Conditions

T&C Terms & Conditions

TPIA Third Party Inspection Agency

**************End of Abbreviations and Acronyms**************

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Vidyut Bhavan, Race Course, Vadodara, India – 390007. Ph. 91-265-6612332

e-mail: [email protected] Website: www.gsecl.in

CIN: U40100GJ1993SGC019988

Unless the context otherwise requires, the following terms shall have the meanings assigned to

Term Definition

The formal invitation issued by the Client for submission of

bids to execute specified work or supply goods / services.

Any individual, firm, or company submitting a proposal in

Tenderer / Bidder

response to the Tender.

The organization or authority issuing the Tender and entering

Client / Employer / Buyer

into the contract with the successful bidder.

The legally binding agreement between the Client and the

Contract successful Tenderer, including all documents, specifications,

The detailed description of tasks, deliverables, and

responsibilities to be performed under the Contract.

A document listing the quantities and descriptions of items of

BOQ (Bill of Quantities)

work or materials required.

EMD (Earnest Money A refundable deposit submitted by the Tenderer as a security

Deposit) for bid validity.

A financial guarantee provided by the successful bidder to

Performance Security

ensure proper execution of the contract.

The time duration within which the contracted work must be

Completion Period

A preliminary document issued by the Client indicating intent

LOI (Letter of Intent)

to award the contract.

OEM (Original Equipment The original producer of a product or component specified in

Manufacturer) the tender.

A document inviting proposals for services or solutions, often

RFP (Request for Proposal)

used in consultancy or IT tenders.

T&C (Terms and The rules, obligations, and requirements governing the tender

Conditions) and contract.

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Vidyut Bhavan, Race Course, Vadodara, India – 390007. Ph. 91-265-6612332

e-mail: [email protected] Website: www.gsecl.in

CIN: U40100GJ1993SGC019988

NOTICE INVITING TENDER (NIT)

Sub: BRC for transportation of lignite from GMDC Mines (Mata-No-Madh and

Umarsar) to LHP Stack yard of KLTPS

Gujarat State Electricity Corporation Limited (GSECL) invites “Online Tenders” for BRC

for transportation of lignite from GMDC Mines (Mata-No-Madh and Umarsar) to

LHP Stack yard of KLTPS

Tender Papers and Specifications can be accessed from:

 N-Procure Portal - Website http://tender.nprocure.com/, For viewing, downloading and

online submission

 GSECL - Website https://www.gsecl.in/, For view and download only

Tender Fees Amount ₹ [15,000.00 +2,700.00 (18% GST] =17,700.00

(Non-Refundable)

Earnest Money Deposit

₹72,87,000.00 (Rupees Seventy Two Lakh Eighty Seven

Sealed Cover / Envelop

for EMD to be sent to:

(To be submitted only if

the Earnest Money Chief Engineer (Gen) … Attention: P&C Department

Deposit is paid through Gujarat State Electricity Corporation Ltd,

Demand Draft or Bank Corporate Office, Vidyut Bhavan, Race Course,

Guarantee. The sealed Vadodara – 390

cover/envelope must

reach the designated Refer Clause No: 1.1(b) of Section: A (ITB) for detail

office within 5 working

days from the last date

of online submission

Validity of EMD 180 days from date of opening of Technical Bid

Bid / Offer Validity 180 days from date of opening of Technical Bid

2 (Two) years from Service Start Date / Work Commencement

Contract Duration

Refer Clause no. 5 of Section E-Commercial Terms and

Security Deposit

Tender Ref. No: GSECL/P&C/2026/466 Page |

Important Dates:

As per N-procure, through Video Conference.

To participate in the Pre-Bid meeting, interested bidders are

Pre-Bid Date / Time /

requested to send an email to the email ID mentioned in the tender

document, along with the details of the pre-bid discussion points.

The Video Conference (VC) link will be shared accordingly.

submission of Pre-bid One day preceding the pre-bid date

Pre-bid date/Time 20.11.2026@ 15:00hrs

Bid End Date / Time 01.12.2026@ 18:00hrs

Technical Bid Opening

Price Bid Opening

Shall be intimated later through Online Portal

Pre-bid registration format:

Sr Page Clause No of Clause Bidder Justification of

No No Technical bid Description Query query

Contact details for registration

1. Contact Person:

3. Company name:

Submit above details to: [email protected] sem1kltps.gsecl@gebmail

eepnckltps.gsecl@gebmail; eelhpkltps.gsecl@gebmail

[email protected]; [email protected]

[email protected] [email protected]

(i) Bidders are advised to visit the N-procure portal for updated bidding schedule of the

(ii) No Queries from Bidders, whatsoever, shall be entertained by the Employer beyond the

last date of receipt of Queries/ Pre-Bid Conference.

(iii) Pre-bid Queries from Bidders should be in the above prescribed Format.

All bidders are requested to submit following documents duly stamped and signed to be

attached in Technical Bid along with all other documents as specified in the Tender

1) NOTICE INVITING TENDER (NIT)

2) SECTION A: INSTRUCTIONS TO BIDDERS (ITB)

3) SECTION B: TENDER PRE-QUALIFICATION CRITERIA (PQC)

4) SECTION C: TECHNICAL SPECIFICATION & SCOPE OF WORK

5) SECTION D: SPECIAL CONDITIONS OF CONTRACT

6) SECTION E: COMMERCIAL TERMS AND CONDITIONS

7) SECTION F: GENRAL CONDITIONS OF CONTRACT

8) SECTION G: SCHEDULE –B (PRICE BID) / BOQ

9) SECTION H: TERMS AND CONDITION REGARDING LABOUR LAWS

Tender Ref. No: GSECL/P&C/2026/466 Page |

10) SECTION I: GENERAL SAFETY RULES TO BE OBSERVED BY THE

11) SECTION J: ANNEXURES / FORMS duly filled, stamped and signed on respective

12) SECTION K: FORMAT TO BE FILLED BY SUCCESSFUL BIDDER

13) SECTION L: EXCLUSION

14) INTEGRITY PACT

15) TECHNICAL BID

1. Any technical questions, information and clarifications that may be required pertaining to

this technical Bid should be referred to e Mail as under:

To, (1) [email protected] (2) eelhpkltps.gsecl@gebmail

(3) eepnckltps.gsecl@gebmail; (4) sem1kltps.gsecl@gebmail

Copy to, (1) [email protected] (2) [email protected]

(3) [email protected] (4) [email protected]

2. The Bidder shall submit all sections of the Tender Document, including any Corrigendum

and Amendments, duly signed and sealed as a token of acceptance. These shall be

submitted along with all other documents as specified in the Tender requirements.

3. GSECL reserves the rights to accept / reject any OR all tenders without assigning any

reasons thereof.

4. Bidders shall remain in regular contact with the official websites https://www.gsecl.in/ and

http://tender.nprocure.com/ for any revisions, corrigendum or amendments to the Tender.

Such monitoring shall continue up to the due date of online submission. After this date, no

separate correspondence will be issued in this regard.

5. EIC details:

Executive Engineer (LHP), GSECL, KLTPS [email id: eelhpkltps.gsecl@gebmail] shall be

the EIC for this Tender / Works. All post Award activities shall be carried out with EIC.

For & On Behalf of GSECL,

Chief Engineer (Gen)

GSECL: CO: Vadodara

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION A: INSTRUCTIONS TO BIDDERS

Tender Ref. No: GSECL/P&C/2026/466 Page |

Instructions to Bidder:

All the bidders have to go through the following instructions and must be taken care for

participation in tender.

1. Submission of Tender:

1. Tender to be submitted through ONLINE process only on N-procure.

a. Tender Fee (Non-Refundable): Tender Fee amount is as per NIT. Bidder may

submit the tender fee online through NEFT / RTGS or through Demand Draft along

b. EMD / Bid Security (Refundable):

1. Bidders have to pay EMD, Detail of EMD is as per Clause No 2&3: of Section:

E (Commercial Terms and Conditions).

2. Reference documents should be uploaded in Technical Bid.

3. EMD can be paid through Cash (Up to Rs.10,000/- only) or through NEFT /

RTGS (For any amount of EMD) OR through DD / Bank Guarantee (For

amount more than Rs. 3 Lakh only). Format for Bank Guarantee is enclosed

4. In case, EMD is paid in form of Demand Draft / Bank Guarantee, sealed cover

/ envelop having Original physical document is to be sent to Chief Engineer

(Gen) with superscribe as per following table (duly filled) within 5 days from

last date of online bid submission date through Speed Post Only. Courier Service

/ Hand Delivery will not be accepted. Otherwise, the offer is liable to be ignored.

Tender Notice No: [insert notice no.]

Subject: [Insert tender subject]

Cover for: TF & EMD

To Chief Engineer (Gen) … Attention: P&C Department

Gujarat State Electricity Corporation Ltd,

Corporate Office, Vidyut Bhavan, Race Course,

From: Bidder’s detail

5. If bidder has not submitted cover / envelope for TF & EMD in form of DD /

Bank Guarantee before due date, then offer will not be considered and no any

further communication in the matter will be entertained.

6. GSECL does not take any responsibility for any postal delay. Cover received

after due date and time will not be accepted by this office.

Tender Ref. No: GSECL/P&C/2026/466 Page |

7. Bank Guarantee (wherever it is applicable) will be accepted issued by any

Nationalized Bank or latest Bank List issued by GoG. (Latest Bank List valid

up to 31.03.2027 is as per Annexure-14)

c. Technical Bid:

1. Bidders shall upload all documents invariably as mentioned in NIT duly sealed &

signed along with all necessary Annexures / Forms on Company’s letter head as

per Section – J.

2. The Bidder shall upload a scanned copy of the reference document for the TF &

EMD on the N-procure Portal. In addition, the physical copy of the same document

must be submitted to the Tendering Authority on or before the bid due date. Bid

without TF & Bid Security/EMD will be not considered for further evaluation.

3. In addition to TF & EMD, the Bidder shall submit the physical copies of the

following documents to the Tendering Authority on or before the due date of the

a) Power of Attorney

The scanned copies of these documents shall be uploaded to the n-procure

portal along with the bid submission.

A power of attorney, duly notarized by a Notary Public, indicating that the person

signing the bid has the authority to sign the bid and that the bid is binding upon the

Bidder during the full period of its bid validity.

Power of attorney(s), duly notarized by Notary Public, indicating that the person(s)

signing the documents on behalf of Associate(s)/ collaborator(s)/ executants(s) of

JV Agreement (if permissible) have the authority to sign the same and the said

documents are binding upon them during the full period of their validity.

(The Authority of the person issuing the Power of Attorney shall also be submitted).

Further, Bidder to note that bid can be submitted/ signed by only one person.

The Power of Attorney must be in the name of person signing the bids.

The Bidder shall furnish the following to check that the person(s) signing the bid

has/have the authority to sign the bid and thus establish that the bid is binding upon

the Bidder during the full period of its bid validity.

1. In case of Sole Proprietorship Concern/Partnership Firm, Specimen signature of

the Proprietor/all the partners duly attested by a scheduled Bank or First Class

2. In case of Private Limited Companies, Copy of Power of Attorney issued by

Competent Officer under the common seal of the Company, authorizing the

person to sign the bid/ execute contracts/agreements etc. duly notarized.

3. In case of Public Limited Companies and Statutory Corporations, Board

resolution authorizing the Executive to sign the bid/ contracts/agreements and

affix common seal thereon in accordance with the provisions of Article of

Tender Ref. No: GSECL/P&C/2026/466 Page |

Association of the Company OR Power of Attorney issued by Competent

Officer under the common seal of the Company authorizing the person to sign

the bid/ execute contracts/agreements etc.

4. Format and Signing of Bid

The Bid shall be signed /digitally signed for hard copy / online submission, as the

case may be by a person duly authorized to sign on behalf of the Bidder as below:

 If the tender is submitted by an individual, it shall be signed by the individual.

 If the tender is submitted by a proprietary firm, it shall be signed by the

 If the tender is submitted by a firm in partnership, it shall be signed by a partner

holding the power of attorney of the firm for signing the tender, in which case a

certified copy of the power of attorney shall accompany the tender. A certified

copy of the partnership deed duly registered and current business address of all

the partners of the firm shall also accompany the tender.

 If the tender is submitted by a limited company or a limited corporation, it shall

be signed by a duly authorized person holding the power of attorney or any other

legally valid document for signing the tender, in which case a certified copy of

the power of attorney or any such legally valid document supported by copy of

Board Resolution shall accompany the tender. Such limited company or

corporation may be required to furnish satisfactory evidence of its existence

before the contract is awarded.

All witnesses and sureties shall be persons of status and their full names,

occupations and addresses shall be stated below their signatures.

Note: The Techno-Commercial Bid should not contain any price content entry. In

case, the Techno-Commercial Bid is found to contain any price content, such bid

shall be liable for rejection.

a) Bidders are requested to submit Price Bid (Schedule-B) in online mode at N-

procure only. Scanned copy of Price Bid is not required to be uploaded in Technical

Bid and if uploaded with documents, it will not be considered, and only the online

submitted Price Bid (filled on N-procure) will be considered for evaluation.

and signed on Company’s letter head along with technical bid.

Prices quoted by the Bidder shall remain firm and fixed for the entire period of

execution of the Contract. Bidders shall give a breakdown of the prices in the

b) The offer should be valid for a period as per NIT. In case, if finalization of the

tender is likely to be delayed, the bidders will be asked to extend the same without

change in prices or any terms & conditions of the offer. If any change is made,

Tender Ref. No: GSECL/P&C/2026/466 Page |

original or during the extended validity period, the offers will be liable for outright

rejection without entering into further correspondence in this regard and no

reference will be made.

c) The rates quoted by BIDDER shall be based on his own knowledge, judgment of

the conditions & hazards involved and shall not be based on any representations.

No claim on this account shall be admitted by the GSECL.

d) The bidder may visit the site prior to submitting the tender. It will be presumed that

the bidder has thoroughly examined the conditions and specifications of the work

and has fully acquainted themselves with all relevant details, including site

conditions, location, materials, geological and weather characteristics, labour

conditions, and any other necessary information and data required for the work.

GSECL will not reimburse any costs incurred by the bidder for the preparation of

the offer, site visit, collection of information, or, if selected, for contract

2. The information given in this specification is in good faith and meant to serve as a guide

to the BIDDER. It is, therefore, imperative that BIDDER shall obtain and examine for

himself all the data, information and particulars required for the satisfactory execution of

the work under this enquiry/tender. The submission of a bid by Bidder implies that he has

fully read the specifications, bid drawing, Contractor Document and General Conditions

of Contract and has made himself aware of the scope and the specifications for the work

to be performed and local conditions and other features which have a bearing on the cost

and execution of the work. GSECL shall not, therefore, after acceptance of the bid, pay

any extra charges for any reason whatsoever.

3. The tender documents shall be legible and free from addition/alteration, over writings or

conversions of figures. Corrections unavoidable shall be made by crossing out, initialing,

dating and rewriting.

4. The rates quoted shall be firm and valid as per NIT or extension thereof for acceptance

from the date of opening of technical bid. During this period no bidder shall be allowed to

withdraw their tender. Any such withdrawal during the said period will entail forfeiture of

the Earnest Money Deposit submitted along with the tender and the GSECL may take

further action such as stop dealing with such bidder for future tenders of GSECL as per

5. Authentication of Documents:

“All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

Inspection Agency (TPIA) along with a certificate regarding verification of authenticity of

documents as per the format placed at Annexure XI. All the documents submitted by the

bidder in support of meeting Technical QR only shall be digitally signed by the Specified

Third-Party Inspection Agency (TPIA). The verification and certification of authenticity

of documents is acceptable from any of the following TPIAs:

1. M/s Competent Inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds Industrial Service India Pvt. Ltd.-Ahmedabad.

3. M/s International Certifications Services.

4. M/s Intertek India Pvt. Ltd.

Tender Ref. No: GSECL/P&C/2026/466 Page |

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (India) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

The following website may be referred for contact details of above TPIAs:

http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php.

Any document / documents in support of Technical QR, which is not certified by the

Specified Third-Party Inspection Agency (TPIA) as per the format (Annexure-XI)

enclosed with the bidding documents, shall not be considered verified/ certified for the

purpose of evaluation, and the bid shall be liable for rejection.

The Bidder shall be responsible to get their documents / credentials verified & certified by

the Specified Third Party Inspection Agency (TPIA) in support of Technical QR. All the

costs pertaining to third party verification and certification shall be borne by the Bidder.

GSECL shall have no liability (financial or otherwise) towards the same and shall not be

liable for any claim/ dispute between the bidder and the Specified Third-Party Inspection

6. Bidder should certify as “Unconditional Tender” in technical bid.

7. Technical Bids will be opened, if possible, on the day and time indicated in the N-Procure

portal by representing Officer nominated by GSECL as in presence of such of the bidders

who wish to present. Time and date for opening of price bids will be determined by GSECL

and intimated to only qualified bidders.

8. The bidders shall submit their offer without any deviations to the technical specifications,

Commercial conditions and General Terms and Conditions of the tender & it will be

presumed that the bidder agrees entirely with the specification and all other conditions of

tender. Conditional Tender is liable for rejection. Withdrawal or insertion of conditions

unilaterally after opening of tenders will not be permitted unless it is so desired by GSECL.

9. Tenders / physical document received after due date and time specified in the N-Procure

portal will not be accepted / opened.

10. The bid submitted by bidders who are listed under declaration of ineligibility for corrupt

or fraudulent practices issued by the Government, the list of Blacklisted contractors

announced by GSECL/GUVNL subsidiaries, shall be rejected.

11. Every page of the bid document/amendments/corrigendum shall be signed and dated in

ink by the BIDDER as a token of having examined the same.

12. Any tender not bearing signature of the bidder with seal of company on all the documents

accompanying the tender is liable to be rejected.

13. The Notice inviting tender/clarification/amendments/corrigendum, General instruction to

bidders and all other documents of this tender shall be the part of the contract.

Tender Ref. No: GSECL/P&C/2026/466 Page |

14. ACCEPTANCE / REJECTION OF BID

A. GSECL reserves the right to accept / reject / Cancel any or all the offers / tenders, extend

dates and / or re-advertise tender, and /or modify the process at any stage of the process

without assigning any reason thereof.

B. GSECL reserves the right to accept or reject any bid in whole or part and/or accept

other than the lowest bid without assigning any reason thereof.

C. Tenders deviating from the stipulated technical specifications, commercial conditions

or the method of bidding are liable to be rejected.

D. The bid is liable for rejection prima facie, if it is:

a. Not in the prescribed form and not having complete / all required documents.

b. Not properly sealed and signed by the BIDDER.

c. Not conforming to TENDER specification.

d. TF & EMD cover Received after expiry of the bid due date and time.

e. Bid submitted without payment of TF & EMD.

f. Online tender not filled and Hard copy of TF & EMD cover Sent.

15. If a participating bidder holds a stake in one or more other bidders who are participating

in the same tender and is found to have submitted incorrect or false information /

declarations in the tender or enquiry, the bidder shall be disqualified. Furthermore, the

Earnest Money Deposit (EMD) and Security Deposit (SD) submitted by the bidder are

liable to be forfeited. GSECL also reserves the right to take strict action against such firms,

including but not limited to blacklisting or stopping all future dealings with them.

16. Bidders to mandatorily submit their valid ESIC registration certificate wherever ESIC is

applicable at the respective location. In cases where ESIC is not applicable, or where the

bidder is required to engage Workers/Employees who are not covered under the ESIC

Scheme, the bidder shall mandatorily submit a valid Employees' Compensation Insurance

Policy covering such Workers/Employees, in accordance with the applicable statutory

17. Evaluation: Unless otherwise specified in the tender documents, all tenders shall be

evaluated based on the firm price quoted by qualified bidders. The overall lowest bidder

shall be considered as a selected bidder.

18. Taxes and Duties:

a) If the bidder has opted for the GST composition scheme, this must be clearly specified

in the bid, along with a valid declaration and certificate from the GST department. If

the bidder withdraws from or ceases to be under the composition scheme during the

contract period, the quoted price shall remain final, and any additional GST liability

shall be borne by the bidder. No additional amount towards GST or any other charges

shall be paid or reimbursed by the Company.

b) The bidder shall clearly specify the separate HSN/SAC Code and the applicable rates

of GST and cess in their offer.

c) The bidder shall provide the GSTIN of the registered location from which they intend

to supply the goods or services. Accordingly, the bidder must supply the goods or

services only from the declared and registered place(s) of supply.

d) If the bidder holds two GST registrations and one has been cancelled, the bidder must

provide a ‘No Dues Certificate’ from the GST Department for the cancelled GST

Tender Ref. No: GSECL/P&C/2026/466 Page |

e) Bidders are advised to regularly monitor the respective online portal and the GSECL

website for any amendments, corrigendum, or extensions to the bid submission

deadline. At any time prior to the bid submission deadline, GSECL may amend the

bidding documents, either at its own discretion or in response to a clarification

requested by a prospective bidder. All such amendments will be published on the

respective portal and will be binding to all bidders. It is the bidder’s responsibility to

ensure that any amendments issued are considered when preparing their bid.

19. Relationship with employee – If in any Bidder Company / firm, the interest (i.e.

Shareholding in company and share in partnership firm) of any employee of the GSECL

or his/ her relative as defined in Section 2(77) of the Company’s Act, 2013 is 10 percentage

or more. GSECL will not deal with such Company / firm at all. Bidder must specifically

disclose this fact in technical bid as per Annexure-10. Non-disclosure of such facts would

immediately disqualify the bidder for further dealing with GSECL.

20. Conflict of Interest among Bidders/ Agents:

A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified.

A bidder may be considered to have a conflict of interest with one or more parties in this

bidding process for quoted item, if:

a) They have proprietor/ partner(s)/ Director(s) in common; or

b) They receive or have received any direct or indirect subsidy / financial stake from any

c) They have the same legal representative/agent for purposes of this bid; or

d) They have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/assemblies from one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf

in a particular tender enquiry. One manufacturer can also authorize only one agent/

dealer. There can be only one bid from the following:

a. The principal manufacturer directly or through one Indian agent on his behalf;

b. Indian/ foreign agent on behalf of only one principal.

g) A Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing

units or more than one unit having common business ownership/ management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Tender Ref. No: GSECL/P&C/2026/466 Page |

Every bidder should, at the time of submission of bid, give a declaration as per Annexure-

10, that bidder shall not have conflict of interest/related with other bidders for particular

quoted item, as above.

If, the GSECL during the procurement process, observes or suspects any activity on the

part of bidders or obtains any knowledge which indicates the existence of cartel formation

amongst the bidders or apprehends the possibilities of cartel as defined under The

Competition Act, 2002, the Board of the Company being a government Company involved

in public procurement work, reserve all rights to allot quantities to such bidders, who are

not part of the cartel, in any manner deemed fit in the interest of the Company without

assigning any reason thereof.

Besides the above the GSECL, may initiate actions under the Competition Act / other laws

and / or the bidder(s) / firm(s) will be black listed / stop deal, at its sole discretion.

22. Stop Dealing / Blacklisting / Banning for Business Dealing:

As per GSECL policy, A Firm/bidder will be placed in a Stop Deal / Banned for Business

Dealing / Blacklist, if the Firm / bidder has carried out any of the following mischief /

malpractices with GSECL.

a. Has submitted fake, false or forged documents / certificates.

b. Has revised / withdrawn price bid after opening of Techno-commercial bid, until and

unless it is sought for.

c. Has tampered with the stipulated tendering procedure.

d. Has refused to accept Letter of Acceptance / Purchase Order / Work Order after the

same is issued by the Company within the validity period and as per agreed terms and

e. Has committed breach of contract or has failed to perform a contract or has abandoned

f. Has failed to provide suitable expertise for the work as per pre-scheduled program.

g. Has failed to submit all the necessary tests reports / documents within time schedule /

as per Company’s time limit, as mentioned in the LOA, if the Letter of Acceptance

(LOA) is placed subject to submission of type reports / documents to the firm.

h. Has indulged in construction and erection of defective works.

i. Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame, as specified by the Company.

j. Has substituted materials in lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorizedly disposed of materials / documents

/ drawings / tools or plants or equipment supplied by the Company.

k. Has involved in malpractices such as bribery, corruption, fraud, canvassing and

l. Has unauthorizedly obtained official company information or copies of documents, in

relation to the Tender / Contract.

m. Has failed to follow the stipulated mode of communication, if specified by the tendering

authority / purchaser.

n. Has parted with, leaked or provided confidential / proprietary information of the

Company given to the firm only for its use (in discharge of its obligations against an

order) to any third party without prior consent of the Company.

o. Any other ground for which in the opinion of the Company makes, it undesirable to

Tender Ref. No: GSECL/P&C/2026/466 Page |

deal with the Firm, and In case the State Government directs the Company to place a

firm in stop dealing / banned for business dealing / blacklisting.

23. GSECL reserves the right to cancel any or all the quotations or to accept any quotation

without assigning any reasons.

24. After opening of the Tender, if it is found that the offer given by the Bidder is not according

to GSECL specifications, Guaranteed Technical Specifications, Drawing and commercial

terms and conditions and false certificate is given by the Bidder, then GSECL will not deal

with the firm for the present Tender. It is, therefore requested that the Bidder should take

care in giving their offer and submission of documents, including Type Test certificate.

25. The conditional tenders will not be accepted.

26. The successful bidder has to execute Contract agreement and Indemnity Bond as per

Signature of Bidder Company’s Round Seal

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION B: PRE-QUALIFICATION CRITERIA

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill

the following Qualifying Requirements:

A. Technical qualification criteria:

1) The bidder should have executed / completed similar works during the last seven (7) years

in Government / semi government / state electricity board / private limited company /

public limited company / IPP, as on last date of the month preceding the month of

publication of tender, having minimum contract /order values as indicated below:

a) One order of value not less than the amount equal to 971.60 Lacs.

b) Two orders, each of value not less than the amount equal to 607.25 Lacs.

c) Three orders, each of value not less than the amount equal to 485.80 Lacs.

Similar work means – “Transportation of Limestone/ lignite / coal / minerals, including

loading, unloading & stacking”.

2) Bidder should have ownership or tie up with Transport Company, for minimum 30 Nos.

Hydraulic Dumpers having capacity 17 MT or more capacity, for transportation of lignite.

(Documentary evidence has to submitted with tender document).

B. Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than Rs 364.35 lacs during

the preceding three (3) financial years as one date of Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital as

on the last day of the preceding financial year. In case the Bidder meets the requirement

of Net worth based on the strength of its Subsidiary (ies) and/or Holding company and/or

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Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder

and its Subsidiary (ies) and/or Holding company and/or Subsidiary (ies) of the Holding

Company, in combined manner should not be less than 100% of their total paid up share

capital. However individually, their Net worth should not be less than 75% of their

respective paid share capitals.

New worth in combined manner shall be calculated as follows:

Net worth (combined)= (x1+x2+X3)/(y1+y2+y3) X 100, where x1, x2, x3 are individual

net worth which shall not be less than 75 % of the respective paidup share capitals and

y1, y2, y3 are individual paid up share capitals.

3) In case the bidder is not able to furnish its audited financial statements on stand-alone

entity basis, the unaudited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder further furnishes the following documents for

substantiation of its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder along

with copies of the Audited consolidated financial statements of its Holding

 A Certificate from the CEO/CFO of the Holding Company, stating that the

unaudited unconsolidated financial statements form part of the Consolidated

Annual Report of the company.

4) In cases where audited results for the last preceding financial year as on the date of

techno-commercial bid opening are not available, the financial results certified by a

practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not

able to submit the Certificate from practicing Chartered Accountant certifying its

financial parameters, the audited results of three consecutive financial years preceding

the last financial year shall be considered for evaluating the financial parameters.

Further, a Certificate would be required from the CEO/CFO, stating that the financial

results of the Company are under audit as on the date of Techno-commercial bid opening

and the Certificate from the practicing Chartered Accountant certifying the financial

parameters is not available.

Note for point No.1, 2, 3 & 4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to

them as per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid-up share capital and free reserves. Free

reserve means all reserves credited out of the profits and share premium account but

does not include reserves credited out of the revaluation of the assets, write back of

depreciation provision and amalgamation. Further, any debit balance of Profit and Loss

account and miscellaneous expenses to the extent not adjusted or written off, if any,

shall be reduced from reserves and surplus.

The bidder may follow any of one the following routes:

Route – 1: Bidder fulfills all the requirement of A & B.

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i. In case a Bidder does not meet the requirement of clause A & B above on its own, it

can quote on the basis of experience of its Subsidiary (ies) and /or Holding Company

and/or Subsidiaries of its Holding Company. In such a case the consolidated

experience of Bidder and its Subsidiary (ies) and/or Holding Company and/or

Subsidiaries of its Holding company shall be considered, as applicable.

However, Bidder on its own should meet either Technical Criteria at clause A, or

financial criteria at Clause B above.

ii. The Bidder, who meets the requirements of clause B on its own and meets the

requirement of Clause A above based on the strength / experience of its Subsidiary

(ies) and/or Holding Company and/or Subsidiaries of its Holding company will be

required to furnish a legally enforceable Joint Operating Agreement (JOA) executed

between the Bidder and its Subsidiary (ies) and/or Holding Company and/or

Subsidiaries of its Holding company extending experience / strength to the Bidder

along with its Techno-commercial Bid, valid for at least 5 years, which will have to

be extended till completion of project, as per the formats enclosed in the bidding

documents. The number of executants of the JOA shall not exceed three including the

Bidder. Further each of the executants of the JOA other than the Bidder shall be

required to submit a performance guarantee equivalent to 1% of the estimated annual

contract value towards the faithful performance of terms & conditions contained in

JOA as per the format specified in the bidding documents. These performance

guarantee(s) shall be in addition to the Contract Performance Guarantee to be

submitted by the Bidder as per bidding documents and shall be kept valid and operative

till 90 days after the expiry of the validity of JOA.

iii. The Bidder who meets the requirements of clause A on its own and meets the

requirement of clause B based on the strength / experience of its Subsidiary (ies) and/or

Holding Company and/or Subsidiaries of its Holding company will be required to

furnish along with its Techno-commercial Bid, a Letter of Undertaking from the

Subsidiary (ies) and/or Holding Company and/or Subsidiaries of its Holding

company, supported by Board Resolution of such company(ies), as per the enclosed

in the bid documents, pledging unconditional and irrevocable financial support for the

execution of the Contract by the Bidder in case of award. The number of such

Subsidiary (ies) and/or Holding Company and/or Subsidiaries of its Holding company

lending strength/experience to the Bidder shall not exceed three including the Bidder.

iv. Net worth of the Bidder and its Subsidiary (ies) and/or Holding Company and/or

subsidiary (ies) of its Holding Company, lending strength /experience to the Bidder

for meeting Technical or Financial Criteria, in combined manner, should be equal to

or more than 100% of their total paid up share capital, as on the last date of the last

financial year out of the three consecutive Financial Years, considered by bidder for

meeting Financial Criteria. However, net worth of the Bidder and its Subsidiary (ies)

and/or Holding Company and/or Subsidiary (ies) of its Holding Company, seeking

qualification under this Route, as on the last date of the last financial year out of the

three consecutive Financial Years, considered by Bidder for meeting financial criteria,

should not be less than 75% of their respective paid up share capital individually.

Other requirements:

1) Bidder should have a separate valid GST registration number and PAN Number.

2) Copy of P.F. code from the appropriate provident fund authorities.

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3) Labour License for Labour Contract: The contractor on getting the work order but before

starting the work shall have to furnish the copy of Labour License under the Contract

Labour (Regulation & Abolition) from the appropriate authorities. Also required workman

group insurance policy covering labour engaged, if applicable.

4) The bidder must submit performance certificates or satisfactory work completion

certificates (issued directly by the utility) or Copy of Processed Final Bill of the executed

/ submitted PO from the utility. Bidders shall be required to submit all the documents, in

support of Technical QR (Such as copies of Purchase orders/work orders / Contract

Agreements, Client Certificates, etc), shall be digitally signed by the Specified Third party

inspection Agency (TPIA).

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of

Financial QR, duly certified and verified for authenticity from Independent Statutory

Auditor of their company / Practicing Charted Accountant/ C.A. Firms / TPIA (Third-

Party Inspection Agency ) empaneled / approved by GSECL along with copy of Annual

Audited Accounts of last three years.

6) Tender fee & EMD will be applicable as per NIT.

Non submission of above criteria the technical bid is liable to be rejected. After acceptance

of the Technical Bid the Price Bid will be considered for opening.

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Annexure-XI (TPIA)

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing CA/CA Firm

(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)

Power Station ……………….

Subject: Authentication of veracity of documents submitted by M/s …….. in support of

Meeting the Qualifying Requirements

Ref : Tender no. …………………..

Name of the Package/ Tender: ………………………………………

M/s. ………………. (hereinafter called Bidder) having Registered office at ……………………

intend to participate in above referred tender of GSECL.

The tender condition stipulates that the bidder shall submit supporting Documents pertaining to

Qualifying Requirement duly verified and certified by Third-Party Inspection Agency (TPIA) or

Statutory Auditor of their Company or Practicing CA/CA Firm as per the list mentioned in the

bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents, which are also

attached with this letter. The same has been verified from the Original Documents and / or Client for

We hereby confirm that the following documents are found to be genuine and authentic.

1. Doc ref. no. ……….. dated …….. (name of Documents)

2. Doc ref. no. ……….. dated …….. (name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of authenticity.

We further confirm that we neither have any vested interest in aforesaid tender nor have any conflict

of interest in respect of above tender.

This certificate is issued at the request of M/s ………………. (Bidder) for the purpose of participating

in the subject tender/s.

List of Documents to be certified are as under (For Works Contract Tender):

1. Past order copies (other than GSECL)

2. Work experience certificates (other than GSECL)

3. Work completion certificates (other than GSECL)

4. Any other supporting documents related to pre-qualification criteria.

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GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION C: TECHNICAL SPECIFICATION &

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A. SCOPE OF WORK

1) The work involves lignite transportation either from Mata-no-Madh or Umarsar mines

at KLTPS stack yard and as per the requirement of the power plant.

2) The work of lignite transportation from mines to the site KLTPS by deploying dumpers

having capacity of 17 MT or more must have healthy built-in hydraulic system for

unloading of lignite. The work of loading of lignite from mines will be done by GMDC

or GMDC contractor.

3) Contractor has to make necessary arrangement for installation of GPS system in the

dumpers to be used for transportation of lignite and facility of observation of the same

to be provided at GSECL, KLTPS. No dumpers will be allowed for transportation

without installation of GPS system, Non-working of GPS observation will be fined

Rs.500 per incident per dumper and it is sole responsibility of agency to keep it in

working condition.

4) Sch-B Item Sr. No (1) & (2) distances as well as route may vary as per mining locations

in both mines. Payment will be made on prorate basis if distance change or route

5) If transportation route changes from the existing route then contractor have to keep the

lignite transportation continue without any interruption in all-weather situations.

Payment will be paid proportionately for the additional increase or decrease on account

of changes in the existing route distance as specified only for Sch-B Item no. (1) & (2).

6) Contractor should supply lignite as per maintaining minimum quantity 20,000 MT of

Lignite at Lignite stock yard and as per situation of lignite stock yard of KLTPS.

7) For managing KLTPS stack yard, contractor should have to deployed 01 nos

tanker & 01 nos dozer machine in healthy condition with operators round the

clock and for machine operation all administrative charges, diesel, machine

maintenance etc are in contractor scope for leveling & spreading water as per

GSECL requirement.

8) Contractor has to follow all the safety Rules and Regulations as per Mines Act, Factory

act & RTO (Gujarat State Government) Act as applicable time to time.

9) The transport contract scope of work is not limited to what so ever mentioned in this

work order but also includes and is indicative of all such aspects included for

transportation of lignite from mines to stack yard KLTPS, maintaining of lignite stack

yard for continuous power generation of GSECL, KLTPS without generation loss due

to lignite supply.

10) The existing capacity of the weighbridges installed and used for weighment at sites has

the capacity to weigh 60 MT & 80 MT. Hence contractor can deploy dumper

accordingly for transportation work. Note that- No overloading shall be allowed.

11) The Contractor shall be solely responsible for transporting specified requirement of

Lignite from GMDC mines to Stack yard of KLTPS-Panandhro as well as unloading

of the same in KLTPS lignite stockyard only.

12) Contractor has to maintain existing road from weigh scale to KLTPS stack

yard/dump hopper by their own vehicles.

13) Any constrain in transport to be resolved by contractor and that must not affect quantity

to be transported to KLTPS.

14) Contractor will have to offer the list of dumpers and report of the outage of dumper to

EIC, non-submission of the same will be imposed penalty of Rs.500 per day.

15) Deployment of Dumpers (Dumper Capacity: More than or equal to 17 MT.

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16) Before starting the work, the contractor shall furnish detail list of dumpers proposed to

be deployed for the work, with the related papers of registration, fitness certificate,

permits, licenses, insurance, and name of the driver along with driving licenses etc. to

the General Manager/Project officer/ EIC of KLTPS for inspection. No any dumpers

shall be deployed for the work without the approval of the General Manager (P) GMDC

Mines and GSECL Engineer in Charge. Also, if additional dumpers are deployed then

same shall be informed to GSECL-EIC.

B. SUBLETTING OF THE WORK-

The Bidder shall not directly or indirectly transfer / assign/ sublet the work or any part

thereof to any other Bidder/ agency.

C. DURATION AND QUANTITY OF WORK

1) Time limit of the work order period is 02 (Two) year from commencement date.

2) Upon completion of 02 (Two) years the Contract can be extended for further

(Twelve) months unilaterally as per GSECL requirements with same Terms &

conditions without consent of party.

3) The monthly schedule of Lignite for KLTPS shall be provided by the Chief Engineer

(Gen), KLTPS. The monthly quantity may vary as per the KLTPS running Units

requirement and accordingly the contractor has to arrange the number of dumpers.

4) The quantities mentioned in Schedule - B is indicative only. The Contractor will

normally be allowed variation up to ± 10 % in quantities. However, in case of less

requirement of lignite, GSECL will not pay any compensation towards less

requirement /consumption of Lignite.

5) Due to less transport on account of force majeure, natural calamities, rains, strike or

reasons beyond GSECL’s control will not be compensated.

1) The bidder shall quote firm rate in Rs. per MT exclusive of GST for lignite

transportation for mines to the power plant (one side) and it’s unloading at the

stackyard. The quantity will be determined as per GMDC’s weighbridge report and

KLTPS weighbridge for the calculation of payment and minimum weight will be

considered for final payment. Payment for the quantity will be made to the bidder based

on the actual quantity being weighed at GMDC as well as KLTPS weighbridges based

2) Variation in measurement of the quantity of lignite at the Mine site as well as at power

plant sites weighbridges should not be more than 0.20%. The total quantity shall be

computed every month. If the difference in the measurement between mine site and

power plant site is more than 0.20%, the contractor will be paid for the lower quantity

being measured and the amount of the differential quantity of lignite above 0.20%, will

be recovered from the contractor’s RA bill for that month as per prevailing rate of

lignite of GMDC.

3) Loading of lignite from mines into the contractor’s dumpers will be arranged by

GMDC or GMDC’s contractor.

4) Rate quoted by the contractor will be inclusive of all taxes and duties as applicable

from time to time (except GST). If GST is applicable, the same shall be reimbursed to

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the contractor on actual being submitted / remitted to the concerned department against

submission of proof clearly mentioning the name of work and respective RA Bill.

5) The rate to be paid by GSECL shall be firm as agreed by the contractor and shall be

valid for the entire currency of the contract. No escalation in the rates will be allowed

on any account except price variation in diesel.

6) Any other fresh imposition or variation in existing taxes or levies during the currency

of the contract by the Govt. if applicable after submission of the bid and payable by

the Contractor, shall be reimbursed by GSECL on actual subject to submission of

documentary proof of having remitted the same and to the extent directly related to the

services rendered by the Contractor under this contract. This shall be subject to

submission of documentary proof clearly mentioning the name of work and respective

E. Price Variation (DIESEL SUPPLY):

1) The contractor shall have to make suitable arrangement for procurement and storage

of Diesel, oil, lubricants etc at his own cost and risk at works site.

2) To carry out the work described in scope of work, the 45% of initial contract rate shall

be treated as diesel component for lignite transportation from mines to stack yards

situated at KLTPS power plant by dumpers and it’s unloading. In case of any increase

/ decrease in price of diesel with respect to the frozen rate of diesel (as on the date of

opening of technical bid), the contract rate shall be increase / decrease on pro rata basis

as per the following formula. No escalation on any other account will be paid or

considered by GSECL.

NER = IER {(0.45 x NDR / FDR) + 0.55}

Where, NER = New Rate in Rs. per MT

IER = Initial Rate in Rs. per MT (Mandatory to fill in online bid)

NDR = New diesel price in Rs. Per liter

FDR = Frozen diesel price in Rs. Per liter

For the above purposes the landed diesel price at the nearest outlet as on the date of

opening of the technical bid of this tender will be taken as base price and will be frozen

for the entire currency of the contract. The contractor should consider this price for

computing their tender rate for each item/work separately. The variation in diesel rate

will be in respect of this base price for each item/work.

3) The escalation / deescalation in rate will be calculated on every revision in landed price

of diesel at nearest outlet which is considered as bench mark and its effect will be

passed on to the contractor with effect from the date of such a change / revision. The

contractor shall submit the copies of invoices of diesel purchased during the period

along with the monthly RA bills and GSECL at any time may require original copies

of such invoices for verification while considering escalation / deescalation in rate.

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G. SECURITY DEPOSIT

a) The contractor shall pay Security Deposit (SD) @ 5% of the total order value in the

following manner.

b) 05% of the total contract value along with acceptance of LOI in form of a Crossed Demand

Draft in favor of Gujarat State Electricity Corporation Limited, payable at Bank of Baroda

GSECL KLTPS -Beneficiary Bank details is as under

Name of Account – GUJARAT STATE ELECTRICITY CORPORATION

BANK NAME – Bank of Baroda

BRANCH NAME – SK Vermanagar, Panadhro

IFSC CODE – BARB0DBPDRO (Fifth Digit is Zero)

c) GSECL Will accept the Bank Guarantees against SD, if the guarantees are issued by Any

Nationalized Bank and other bank as per GoG notification.

d) However, if the amount of the total work done exceeds the total contract value and

extension order SD is not paid /submitted then deduction against SD for new extension

order, will be at 5% of extension order value from respective bill amount.

e) Security deposit shall not bear any interest.

f) It shall be refunded to the Contractor, within a period of three months after satisfactory

completion of the work and the due fulfillment of all the terms and conditions of the contract

and settlement of account. The Contractor shall obtain a certificate to this effect from the

Chief Engineer (Gen), KLTPS and shall submit the same to the Account section for to

arrange for refund of SD.

g) The SD deposited by the Contractor will be forfeited if the contractor fails to mobilize its

machinery and manpower to start the work within 25 days from date of commencement.

h) GMDC / GSECL reserves the right to recover the charges or the liquidated damage from

the Security Deposit in the following circumstances-

(1) If the contractor or its employees causes any damage or destroy any property belonging

(2) The shortfall amount of all compensations, liquidated damages and other amount of

money payable by the contractor or recoveries to be made under the terms of this

contract which is due but not paid by the contractor in full, etc.

H. RUNNING ACCOUNT BILLS.

a) The Contractor shall submit every monthly Running account bills for the work executed

during the period within 7 days of the completion of the month.

b) Every Month Running Account Bill shall be submitted to GSECL, KLTPS with following

i. Weighment sheets of GMDC weigh bridges at mines as well as KLTPS weighbridges

and copy of Challan issued and certified by GMDC/GSECL for each items/works

separately for lignite transportation from mines to stack yards situated at KLTPS power

plant by dumpers and it’s unloading.

ii. Copies of Muster Roll

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iii. Payment Sheets showing amount of PF deducted from salaries of the labour and

employees, amount of contribution of the Contractor.

iv. Copy of the challans for the amount deposited in RPFC for the previous month.

v. To submit Invoice copy of daily diesel receipt with RA Bill

I. MODE OF PAYMENT:

The Running Account bills, submitted at the office of KLTPS will be processed there

considering following deductions.

i. Income tax as per provision of Income Tax Act, and other Taxes (and sur-charges)

applicable in force from time to time

ii. Liquidated damages leviable as per clause

iii. Other deductions, if any.

Payment shall be made as per GSECL standard Payment terms

J. MEASUREMENTS

i. Final weighment of all Dumpers at the time of lignite dispatch from the mines as well

as power plant site shall be taken and recorded by computer with appropriate dedicated

software at GMDC’s and KLTPS’s weighbridges. The net weight of lignite carried by

the Dumpers shall be computed through the software and based on such computer

reports; monthly lignite dispatched in MT and transported at the stack yards will be

considered. Payment for the quantity will be made to the contractor based on the lowest

actual quantity being weighed at GMDC as well as KLTPS weighbridges based on

ii. Variation in measurement of the quantity of lignite at the Mine site as well as at power

plant sites weighbridges should not be more than 0.20%. The total quantity shall be

computed every month. If the difference in the measurement between mine site and

power plant site is more than 0.20% the contractor will be paid for the lower quantity

being measured and the amount of the differential quantity of lignite above the allowed

0.20% will be recovered from the contractor’s RA bill for that month as per prevailing

rate of lignite of GMDC.

iii. An authorized representative of the contractor may remain present at each of the

weighbridges for recording, verification and certification of the weighment.

iv. The measurement, weighment and computations provided by GMDC & GSECL shall

be final and binding to the contractor.

v. Payment for the quantity transported will be made to the contractor based on the actual

quantity being weighed at GMDC’s weighbridge and KLTPS weighbridge whichever

is lowest at the time.

vi. Loading the lignite from the in-situ lignite bench into the contractor’s dumpers will be

carried out by GMDC’s existing mining contractors.

K. LIQUIDATED DAMAGES (L.D.)

i. The contractor will have to start the work within 10 days from the Commencement date

issued by GSECL to start the work, by deploying adequate nos. of dumpers required to

carry out the work. If a contractor fails to start the work within stipulated time period,

a liquidated damage @ Rs.25,000/- per day shall be livable, for a maximum period of

Tender Ref. No: GSECL/P&C/2026/466 Page |

15 days. If the contractor still fails to start work even after 25 days, the contract will be

terminated and SD deposited by the Contractor will be forfeited.

ii. The Liquidated damages shall be livable after end of every month on the shortfall

quantity in the target quantity of lignite transportation to the stack yards of KLTPS at

the following rates:

iii. Monthly target is as per DO issued to M/s GMDC in respective month for the respective

agency. And this DO quantity may be very at any time in the month as per KLTPS Plant

Shortfall Rate for Liquidated damages for shortfall

quantity to be withheld up to running financial

Up to 10% of the monthly target Nil

10%-15% of the monthly target 10% of the order rate per Metric Ton

More than 15% of the monthly target 15% of the order rate per Metric Ton

iv. However, shortfall/excess in the annual targeted quantities shall be reviewed at the end

of every financial year and if the contractor meets the annual targets, the liquidated

damages deducted during the year will be adjusted in each RA Bill for the month of

March for that financial year.

v. If due to any reasons attributable to GSECL, no liquidated damages will be levied. Such

quantities shall be set off against annual shortfall, if any, as compensation to the

vi. GSECL reserves the right to terminate the contract and get the balance work completed

at the cost and risk of contractor if cumulative shortfall is found more than 20% for

three consecutive months/ RA bill period.

L. QUALITY OF LIGNITE

i. Contractor shall also ensure that no other material is loaded along with the lignite into

the dumpers while loading from the mines and if such material is noticed, contractor

will arrange for picking out of all such material from the dumpers. It should be clearly

understood that prime object of loading and transportation of Lignite is to feed it to the

power plant of KLTPS. Consistency in quality and quantity on day-to-day basis in

transportation of lignite from mines to the stack yards of KLTPS are to be ensured by

the contractor.

ii. GSECL will carry out random sampling at loading/unloading end periodically.

iii. In case it is found at any time that material other than lignite is loaded, the same shall

not be included in measurement for payment.

M. NON-FULFILMENT OF TERMS & CONDITION AND TERMINATION OF THE

i. If the Contractor fails to carry out the work as per terms and conditions of the contract

to the satisfaction of the GSECL, GSECL shall be entitled to forfeit the security deposit

paid by the Contractor. This however, shall not absolve the Contractor from his

obligation to fulfill the contract. In such event, the GSECL shall have a right to

complete and / or to get the work completed at the cost & risk of the Contractor and the

Tender Ref. No: GSECL/P&C/2026/466 Page |

Contractor shall be responsible to pay such cost incurred by the GSECL to complete

the work and / or to get the work completed.

ii. Likewise, if the Contractor does not fulfill the terms and conditions of the contract and

does not carry out the work up to the entire satisfaction of GSECL, GSECL has the

right to forthwith terminate the contract at its sole discretion, without assigning any

reason, Under such events, the GSECL shall be entitled to forfeit the security deposit

paid by the Contractor and the GSECL shall have a right to complete the work and / or

to get the work completed at the risk and cost of the Contractor .

iii. For any reasons, if it is required, GSECL reserves right to cancel, terminate, amend and

/ or alter the contract and / or bifurcate and / or reduce the contract work at any time

without giving any notice to the Contractor and without incurring any responsibility.

For such cases, Contractor shall have to take away his labour, tools, tackles, machinery,

equipment etc. and shall leave the site at once or shall have to carry out the instructions

iv. Round the clock unloading supervisors are to be provided to manage and co-ordinate

unloading with dumper drivers and GSECL staff, non-availability of the same affect

the dump management and for such incidence unloading to be stopped and penalty of

Rs.5000 for each incidence may be imposed as per site situation by EIC.

N. COMPLIANCE OF STATUTES

i. The CONTRACTOR will strictly confirm to all the laws governing employment,

payment, Safety and welfare of the labour and staff and provision of Minimum Wages

Act, PF/ Gratuity Act, the Workmen’s Compensation Act, Contract labour (Abolition

and Regulation) Act, The Coal Mine Regulations 1957, the Mines Act 1952, Industrial

Dispute Act, Bonus Act and all relevant rules, by-laws and other Statutory provisions

as ones existing now or as may be introduced later as well as those orders of Govt. of

India or State applicable to GSECL and the Rules and Regulations framed under the

said Acts. If any amount becomes payable by GSECL as a result of any claim or

application in terms of the provisions of the said Acts and the Rules and Regulations,

By-laws or the Orders made there under, such amounts shall be recoverable from the

contractor. Any consequences arising out of non-compliance of Safety Provisions will

be at the contractor’s sole risk and cost. The contractor will maintain all the statutory

registers under the above Acts and Regulations and will submit the same on demand by

the Mines Manager / General Manager (Project)/GSECL. Driver / Dumper operators

have to undergo Mines Vocational training under VT Rules & Medical examination

under Mines Rule

Signature of Bidder Company’s Round Seal

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION D: SPECIAL TERMS AND

Tender Ref. No: GSECL/P&C/2026/466 Page |

General Information

a) Mata-Na-Madh Mines - The lignite mining lease area is located in villages Mata Na

Madh, Dedarani, Denma of Lakhpat Taluka and Lifri in Nakhatrana Taluka in

Kutch District of the Gujarat State. The project is located about 80 kms from Bhuj

on the Bhuj- Narayan sarovar road. The nearest Railway Station and Airport is at

Bhuj, located 80 kms away from the lease area.

b) Umarsar Mines - The lignite mining lease area is located at the village Umarsar,

Pranpar, Guneri and Chhuger in Lakhpat Taluka in Kutch District of the State. The

Taluka headquarter Dayapar is 17 kms away from Umarsar. The nearest Railway

Station is Bhuj which is 140 Kms. The District head quarters Bhuj, located 140 kms

away from the lease area. Nearest Airport is also at Bhuj.

2. Description of the Work:

GSECL proposes to award the contract –

a) Lignite transportation from GMDC mines- (1) Mata-Na- Madh & (2) Umarsar to

Lignite stack yard of KLTPS power plant by dumpers and it’s unloading.

b) From above both mines Lignite transportation quantity is sufficient for KLTPS

requirement 600000 MT per year and monthly quantity is 50000 MT and can be

vary± 10% per monthly quantity depending upon mines condition, however

transporter transport lignite (@ 50000 MT/ Month) and this may vary as per KLTPS

plant requirement,

c) Quantity for lignite transportation from both mines to stack yard KLTPS is

indicative and for calculation purpose only. It may Increase or decrease as per the

requirement of GSECL from both mines.

d) The Bidder shall be solely responsible for transporting minimum requirement of

Lignite as specified in schedule target from mines to Stack yard of KLTPS-

Panandhro as well as unloading of the same as per dispatch instruction issued. The

approximate shortest distance to be transported ranges as follows one side.

Sr. Name of the

Shortest Route Distance in KM

KLTPS stock yard – Subhaspar –

1 Dayapar – Dolatpar- Mata-Na-Madh

KLTPS stock yard – Subhaspar –

Dayapar – Gaduli- Umarsar mines

e) Payment for the quantity transported will be made to the contractor based on

whichever is lowest among the actual quantity being weighed at GMDC’s

weighbridge and KLTPS weighbridge. Loading of the lignite from the in-situ lignite

bench into the contractor’s dumpers will be carried out by GMDC’s existing mining

Tender Ref. No: GSECL/P&C/2026/466 Page |

3. Instruction to the Bidders

a) The bidders are advised to read the instruction, evaluation norms and other terms

and conditions described in these documents carefully before making its offer. In

case of any doubt, they may seek clarification from Chief Engineer (Gen), KLTPS

available at KLTPS, Panandhro.

b) Site Visit- The bidders are advised to visit the sites to see & study the actual working

conditions of Mata-No-Madh, Umarsar and Panandhro mines as well as power

plants of KLTPS, before submitting its offer. The bidder is requested to get a self-

declaration certificate to the effect that it has visited the site and studied the actual

conditions of working. A copy of such certificate is required to be enclosed with

c) Tender evaluation criteria:

i. Techno-commercial qualification: The bidder must first meet all technical

and commercial requirements (like compliance with specifications, eligibility

criteria, financial stability, etc.). Only those who qualify at this stage are

considered further.

ii. Overall quoted price: Among the qualified bidders, the one who has quoted

the lowest total price i.e. Total amount of Mata-na-madh mines and Umarsar

the lowest total price i.e. Total amount of Mata-na-madh mines and Umarsar

iii. Selected bidder: The contract will be awarded to this lowest techno-

commercially compliant bidder.

iv. However GSECL may spilt the order to multiple bidder with matching L-1

rate, if required.

d) Quantity for lignite transportation from both mines to stack yard KLTPS is

indicative and for calculation purpose only. It may Increase or decrease as per the

requirement of GSECL from both mines.

e) In case lignite supply is required to transport from Umarsar mine instead of Mata

Na Madh mine or vice versa than contractors are bound to supply the lignite from

mine to KLTPS stake yard in case of order is spitted to multiple bidders. Payment

will made as per actual work carryout.

f) In future, if any mines is reserved for power plant then as per instruction of Chief

Engineer (Gen), KLTPS Contractor will have to supply lignite from reserved mines

to KLTPS at individual L-1 rate. (As per kilometer escalation considering prorate

g) The bidder is required to quote the rate strictly as per the terms and conditions

mentioned in the tender documents. The conditional tender will not be

entertained and liable for the Rejection.

4. Acceptance of Contract

If the contractor does not accept the Contract within one week of its receipt or does not

start its work within 25 days from commencement date issued by GSECL, the amount

of the EMD / SD paid by contractor will be forfeited. (Standard).

Tender Ref. No: GSECL/P&C/2026/466 Page |

5. Commencement of Work

The contractor will have to start the work within 10 days from the Commencement date

issued by GSECL to start the work, by deploying adequate nos. of dumpers required to

carry out the work. If a contractor fails to start the work within stipulated time period,

a liquidated damage @ Rs.25,000/- per day shall be livable, for a maximum period of

15 days. If the contractor still fails to start work even after 25 days, the contract will be

terminated and SD deposited by the Contractor will be forfeited.

6. Contract agreement:

The contractor will have to enter into an agreement within 15 (Fifteen) days from the

date of issue of LOI with GSECL on appropriate Stamp Paper Rs.300 (to be provided

by the Contractor) in token of acceptance of the terms and conditions of the contract.

In case of failure, the contract is liable to be terminated and the Security deposit may

7. Contractor will be required to execute the Contract agreement and Indemnity

bond with KLTPS for

Transportation & unloading of lignite from Mata-Na-Madh & Umarsar Mine face to

stack yard at KLTPS.

8. Time Limit: Time limit of the work order is 02 (Two) year from commencement

date, Upon completion of 02 (Two) years the Contract can be extended for further

(Twelve) months unilaterally as per GSECL requirements with same Terms &

conditions without consent of party.

a) GSECL will arrange pre bid meeting with bidders for any queries of tender. (Date

b) GSECL will not be responsible for any postal delay whatsoever.

c) If the tender documents and forms referred to in the tender are not submitted or are

submitted but not found duly filled in and unsigned, will result in rejection of the

d) In the event of space being insufficient for furnishing required information,

additional sheets may be used and signed.

e) Canvassing in any form may lead to rejection of the offer.

10. Corrigendum / Amendment:

Sometimes issue of corrigendum may be necessary to clarify doubts raised or to make

some corrections. All such corrigendum shall be displayed on web site

https://www.gsecl.in/ and http://tender.nprocure.com/ only. The bidders are therefore

advised to refer to these sites from time to time to keep them updated till the submission

of the bid. All such corrigendum / Amendment shall be the part of the Contract.

Tender Ref. No: GSECL/P&C/2026/466 Page |

11. DISPUTE RESOLUTION AND ARBITRATION:

1) The Contractor would endeavor to avoid litigation and disputes during the course of

execution of works under the Contract. However, if such disputes take place between

the Contractor and GSECL, effort shall be made first - to settle the disputes at the

Company’s level, by engaging into settlement talks. The Contractor shall make a

request in writing to the Project Authority or station head GSECL for settlement of such

disputes/claims within 30 (thirty) days of arising of the cause of dispute/claim failing

which no dispute claims of the Contractor shall be entertained by the Company.

2) Any and all disputes arising out of or in relation to this Tender and subsequent Contract

and interpretation of terms and conditions of the contract would be referred to the

Managing Director of GMDC/GSECL for consideration. The Managing Director of

GMDC/GSECL shall provide a decision on the dispute after considering the written

arguments of both the Parties and the complete merits of the matter. The decision of the

Managing Director shall be delivered no later than 180 days from the date of reference

of disputes to the Managing Director by any of the parties. The parties may, upon

mutual written concurrence, agree to forego and abandon this stage of dispute resolution

before the Managing Director and directly proceed with arbitration.

3) If the recommendation of the Managing Director is not acceptable to the Contractor,

the dispute would be resolved through a mutually acceptable Sole Arbitrator in

accordance with the Arbitration and Conciliation Act, 1996 and subsequent amendment

4) The conduct of any arbitration proceedings and any award rendered hereunder and the

validity, effect and interpretation of this Tender and subsequent Contract shall be

governed by the laws of India and the enforcement of this Contract and any award

rendered hereunder shall be governed by the Arbitration and Conciliation Act,

5) The arbitration shall be conducted at Ahmedabad, Gujarat, India. The language of the

arbitration proceedings shall be English only.

6) Pending final resolution of any dispute under this Contract, the Parties hereto shall

continue to perform their respective obligations hereunder.

7) The provisions of this clause shall expressly survive termination of this Contract.

12. GOVERNING LAW:

This agreement and the rights and obligations hereunder shall be interpreted, construed

and governed by the laws of India.

That apart from the present agreement, all the terms and conditions mentioned in the

Tender Document shall be applicable in absence of any clauses mentioned in the

It is clarified that whenever and wherever, conflict arises between this

Agreement/Contract and any other document mentioned in the forgoing paragraph as

also any other communication entered into between the parties, the present

Agreement/Contract and its conditions shall expressly and without any exception,

prevail over any other document, including but not limited to the Tender Document and

/ or any LOI / work order that may be issued by GSECL.

13. FORCE MAJEURE

Force majeure is here in defined as natural phenomena such as floods, draughts,

cyclone, earthquakes and epidemics, declaration of war, accidents etc. In such

conditions of force majeure both the parties can claim force majeure but they are

Tender Ref. No: GSECL/P&C/2026/466 Page |

obliged to inform the either party within 10 days in writing of the date of commencing

and again ending of the force majeure.

Under the circumstances of force majeure stated above, the contract terms of quantity

and period shall be extended by period equivalent to the loss of time due to force

The decision regarding the occurrence of force majeure to be considered shall be taken

jointly by Contractor & GSECL.

Period of such time loss due to force majeure will be considered for reducing the

monthly target for calculating the liquidated damages for the respective month in

which such force majeure has occurred.

Special terms & condition:

1) In subjected order quantity for lignite from both mines to stack yard KLTPS is indicative

and for main order estimate calculation purpose only it may Increase or decrease as per

availability of lignite at mines hence order is bounded by total order Value.

2) The contractor before starting the work shall furnish to the GSECL, KLTPS the list of

dumpers proposed to be deployed for the work, with the related papers of registration,

fitness certificate, permits, licenses, insurance, name of the driver along with driving

licenses etc. for inspection. No dumpers shall be deployed for the work without the

approval of the GSECL and GMDC.

3) The dumpers deployed for the work shall not be diverted to any other project without the

written approval of GSECL Chief engineer (Gen) KLTPS.

4) The contractor shall deploy adequate number and capacity of dumpers for the satisfactory

execution of the work.

5) Deployed dumper must have in built hydraulic unloading facility and same dumpers will

only be deployed or permitted for the work of lignite transportation.

6) Dumpers in good and safe condition having valid fitness certificate permits/licenses etc.

and in respect of which the required taxes/ fees have been deposited and which are

properly covered by insurance, shall be deployed for the work. GSECL shall have the

right to inspect or arrange inspection of the vehicles/equipment deployed by the

contractor for the work at any time and declare any vehicle/equipment unsafe and ask for

its immediate withdrawal from the site/operation. The contractor shall ensure prompt/

immediate compliance of the same. Unsafe dumpers will be stopped immediately and

will not be allowed unless found safer and certified by GSECL engineer for its road

7) The contractor shall at his own cost, arrange for regular checking / maintenance / repair

of the dumpers and keep them in good and safe conditions at all times. Proper records of

such checking/maintenance/repair shall be maintained in a Log Book kept on the vehicle

for the purpose, which shall be readily available for inspection whenever required.

8) Only experience, skilled and disciplined drivers of sound health, good behavior and

antecedents having valid and requisite driving license shall be deployed by the contractor

Tender Ref. No: GSECL/P&C/2026/466 Page |

or driving the dumpers deployed for the work. In no case any un-authorized driving of

the dumpers shall be permitted by the contractor. In such case action will be taken by

EIC of GSECL and will be binding to Contractor.

9) The tare-weight, gross weight, maximum carrying capacity of the dumpers and the

dimensions of the body of the dumpers shall be clearly indicated on the body of each

dumpers deployed for the work and maintained in good legible condition, at all times.

10) No addition or alteration to the size of the body or any such dumpers shall be carried out.

The dumpers which are engaged for transportation of lignite from mine and which are to

pass over public road should be covered effectively to prevent spillage of lignite on the

road right form mines premises to destination of KLTPS only.

The dumpers shall be loaded only up to the maximum carrying capacity and shall not

be overloaded under any circumstances.

11) The contractor shall arrange for the transportation of man, material and drivers of

dumpers required for the work at his own cost. The manpower transportation in the mine

premises will not be allowed by the two wheelers.

12) Contractor’s dumpers should play only on specified routes/roads in mine in case of

violation of this provision liquidated damages may be imposed on the contractor and/or

the contract will be terminated.

13) The contractor shall not have any claim whatsoever for the idleness of his dumpers for

any reason attributed to GSECL and/or for any other reason.

14) The contractor shall at his own cost arrange for all materials, stores, spares, tools, tackles

etc. and maintenance/repairs of the trucks/dumpers deployed for the work. The GSECL

shall have no liability whatsoever on this account.

15) The contractor shall maintain proper records in Gujarati / English / Hindi only of the

equipment persons, etc. deployed for the work, work done, of the employees, payment to

the employees etc, and the GSECL shall have the right of access to and inspection of

these records or to call for any or all these records or ask the contractor to submit such

reports as it considers necessary and the contractor shall be bound to comply with such

16) GSECL shall have no responsibility/liability whatsoever for any accident/damage to the

contractor’s vehicle/equipment in transit or while engaged in the work.

17) The contractor shall familiarize himself and fully comply with the provisions of all the

Acts/Rules/Regulations/by -laws and orders of the Local authority/ Municipality/State

Govt./Central Govt. applicable to the worker. Mines Act. Payment of Wages Act, Motor

Vehicle Act, Workmen’s Compensation Act, etc. and shall be fully responsible and liable

for due observance of the same. GSECL shall have no responsibility/liability whatsoever

on these accounts and the contractor shall fully indemnify the GSECL against any

claim/dispute/reference Award, etc, arising out of the same.

18) If the GSECL suffers any loss on account of suspension of idleness of its equipment/

employees or on any other account or damage to its property, due to any failure on the

part of the contractor or due to any act of omissions or commission on the part of his

Tender Ref. No: GSECL/P&C/2026/466 Page |

representative/ employees or from the dumpers, equipment of the contractor, the value

of the same as assessed by the GSECL, shall be recovered from the contractor’s

bill/security deposit. The decision of the GSECL in this regard shall be final and binding

on the contractor.

19) The Contractor shall post adequate number of competent, experienced, skilled and

disciplined persons having good antecedents for satisfactory execution of the work. A

list of all such persons shall be kept in the office of the contractor and a copy of the same

shall be furnished to the GSECL as and when required. All this person shall be in direct

employment and under direct administrative control of the contractor and the GSECL

shall have no responsibility/liability whatsoever in this regard.

20) The contractor shall issue an identity card/employment card to each employee with

Photograph duly attested by him which the employee shall always carry with him, while

on work and produce for inspection whenever required. No person will be allowed to

work in the mine and KLTPS site without identity card.

21) The contractor shall not engage any person of less than 18 years of age or females during

night hours as required by relevant law. As the dumper operator will be a competent

person, his age shall not be less than 20 years.

22) The contractor shall pay to his employee’s salary and wages as per Law and applicable

to the workmen of the mine where he is working under this contract.

23) The contractor shall prepare the wages sheet for his employees in duplicate, a copy of

which shall be regularly submitted to the GSECL.

24) The contractor shall make timely payment of all salary/wages/dues to his employees shall

also provide all benefits to his employees as per various Acts/Rules, Regulations, Orders

applicable to the work e.g., bonus under Payment of Bonus Act. Sunday Wages,

Overtime, Holiday Wages, Leave Wages, Sick Leave etc.

25) The contractor shall also comply with the provisions of the Lignite / Coal Mines

Provident Fund Scheme and regularly deposit the contributions in accordance with the

same. The GMDC/GSECL shall have no liability whatsoever in the regard.

26) The responsibility of the contractor in respect of all payments to his employees will be

complete and absolute. The GSECL shall have no liability whatsoever in this regard and

shall be fully indemnified by the Contractor against any claim arising out of any non-

payment/short-payment/dispute/ award.

27) The contractor shall arrange for the training of his employees on accordance with the

Mines Vocational Training Rules, 1966 as amended from time to time at his own cost.

The charges applicable for imparting Vocational Training to contractor’s employees at

GVTC Centre of Panandhro shall be borne by the contractor. The changes, if any, in the

charges of the VT made in future, will also remain applicable to the contractor. No person

will be allowed to work inside the mine without valid VT certificate.

28) In case any accident occurs or any injury is caused to any employee of the GSECL by

the vehicles/ equipment of the contractors or by any act of omission/commission on the

part of the contractor’s representative/employees, the compensation for the same, as

provided in law or as assessed by the GSECL shall be recovered from the contractor’s

Tender Ref. No: GSECL/P&C/2026/466 Page |

bill/security deposit along with the costs and expenses incurred by the GSECL on the

29) The contractor shall provide foot-wears, helmets and other protective equipment, to the

employees as provided in the law, at his own cost. In case of failure on the part of the

contractor to provide this protective equipment, the GMDC/GSECL may provide the

same to the employees at the cost of contractor.

30) The dumpers deployed for transportation of Lignite shall be covered suitably with

Tarpaulins/carpets/zazam and the covers shall also be tied in such a way to avoid

spillages on the road or during transit.

31) The contractor shall have to maintain for cleaning of all the roads inside the mine as well

as inside the power plant premises used by them for the execution of the work under

tender. If contractor fails to maintain the road, GSECL can do at the cost of the contractor.

The cost incurred shall be recovered from the RA bill.

32) As per the provision of mines V.T. Rules, all workers / drivers / operators proposed to be

employed by the Contractor, will have to be trained before employment at recognized /

approved VT Centre of GMDC.

33) All the dumpers proposed to be used in the mines shall be physically examined by

GSECL/GMDC's Engineers for verifying its use-worthiness in the mines.

34) Contractor shall have to deploy driver with dumpers in two shifts and if required three

shift. There will be no loading on weekly days of rest and on paid /public holidays.

35) All the dumpers to be deployed by the Contractor must be maintained in proper working

order and be fitted with all the required safety devices enforced by DGMS under Mines

Act e.g., Audio Visual Alarms, ladder etc.

36) In case of any Central/State Government directives regarding mining operation / and

execution of work related thereto, the same shall have to be strictly adhered to and

binding upon the contractor for implementation, for which GSECL will not be

responsible for any compensation.

37) The contractor shall abide by the provision of the Motor Vehicle Act for his entire tyre

mounted machinery. Any consequences arising out of non-compliance of said Provisions

would be at the contractor sole risk and cost, for which GSECL will not be responsible

for any compensation.

Signature of Bidder Company’s Round Seal

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION E: COMMERCIAL TERMS AND

Tender Ref. No: GSECL/P&C/2026/466 Page |

COMMERCIAL TERMS AND CONDITIONS:

1. Bidder should submit scanned copy of PAN and GST Registration, Bank Details along

with cancelled cheque in bid. TDS (Income Tax) and GST TDS will be deducted as per

2. EMD / Bid Security Guidelines:

EMD Amount (Refundable): [₹72,87,000.00 as per NIT]

Accepted Payment Methods & Documentation

Payment Mode Required Details Submission Type

Up to Cash Receipt No.:

UTR / Transaction ID: Upload scanned reference

Any amount Date: document in bid (PDF) AND

Online Transfer

Bank: submit original physical

document via Speed Post

DD / Banker’s Instrument No.: within 5 days from last date

Cheque / Pay Above Date: of online bid submission

Order / Bank ₹3,00,000 Bank: date.

Guarantee Validity Date:

Bank Guarantee (BG) Instructions:

 Must be submitted on ₹300 stamp paper, in standard format provided in tender.

 Must be duly notarized with registration number.

 BG validity: Minimum 6 months from last date of bid submission.

 All notary charges to be borne by the bidder.

 CONFIRMATION OF BGS THROUGH STRUCTURED FINANCIAL MESSAGING

While issuing the physical BGs, the Bidder’s Bank shall also send electronic message

through secure SFMS (in case of BGs issued from within India) to Employer’s

Beneficiary Bank whose details are provided herein below:

1 Name of Beneficiary Gujarat State Electricity Corporation Limited

2 Name of Bank State Bank of India

3 Name of Branch Industrial Finance Branch

4 IFSC Code SBIN0001946

6 MICR Code of bank

BG issuing/amending bank must send the BG advice in the form of message format via

SFMS (Structured Financial Messaging System) as provided by RBI.

For Bank Guarantees towards Bid Security/EMD:

a) Bidders are advised to ensure that the SFMS message is sent by their Bankers and

the Bidders must submit the reference details as part of the bid with the EMD.

Tender Ref. No: GSECL/P&C/2026/466 Page |

b) The Bank Guarantee towards Bid Security shall be sent in original to Chief Engineer

(Gen), GSECL, CO, VADODARA in separate sealed envelope properly superscribed at

the detailed address mentioned in NIT well before the timeline mentioned in the bidding

2.1 No Interest will be payable by the Employer on the said amount covered under Earnest

2.2 Wherever the submission of Bid Security has been prescribed in the Bidding Documents,

the Bid must be accompanied by the Bid Security in a separate envelope. The envelope

must be clearly marked on top to evidence the presence of bid security and suitable

marking instructions to this effect may be included in the bidding documents. In case the

Bid Security is deposited by the Bidder/ vendor at the tendering portal through e-

payment, as applicable, bidder to submit the proof of e- payment of bid security either in

separate envelope or in the e-tendering portal.

2.3 In case of Bidders opting for Bank Guarantee as Bid Security but unable to submit the

Original Bank Guarantee in physical form at the tender opening location, before the

deadline for submission of bids, following shall also be considered acceptable, subject to

i. The issuing bank shall intimate through their own official e-mail id to concerned

P&C department with a copy to Bidder regarding issuance / extension of Bank

Guarantee (BG) along with following documents, before the deadline of submission

a) The scanned copy of the BG.

b) SFMS message acknowledgement copy sent to GSECL banker stating the date of

c) An undertaking from the issuing Bank strictly as per format enclosed at Annexure-

SFMS message must be sent to the GSECL bank, details of which are mentioned

in Bidding documents.

ii. Bidders shall also be required to upload the scanned copy of the BG on N-Procure

portal along with their Techno-Commercial Bid.

2.4 The bidder shall be required to submit all the documents in the manner as specified, to

reach GSECL/Employer before the deadline for submission of bids, failing which its bid

shall be rejected as being non responsive and not opened.

3. Eligibility For Exemption of Tender Fee and Earnest Money Deposit (EMD)

a. Micro & Small-Scale Enterprises which participate directly in tendering process for the

product which they are Manufacturing / Service which they are providing and have

Udyam Registration for items / service under procurement.

b. Startups which participate directly in tendering process for the product which they are

manufacturing / service which they are providing and recognised by DPIIT under the

Start-up India Program and has obtained Udyam Registration.

c. Organization which has registration certificate for the manufacturing product of the

tender, from Gujarat Khadi Gramodyog Board or Khadi and Village Industries

Commission (K.V.I.C) or Commissioner of Cottage Industries.

d. Board / Corporations / PSUs of the Central / State Government for their own

manufactured items.

Tender Ref. No: GSECL/P&C/2026/466 Page |

e. State Government recognized organizations like (i) organizations for blinds, dumb and

deaf, disabled, mentally disabled persons; (ii) women's self-help group recognized by

Gujarat Livelihood Promotion Company; which participate directly in tendering

process for the product which they are manufacturing / service which /they are

f. OEM and service providers rendering services directly or by its own and having annual

turnover of INR 500 Crore or more.

g. Sellers / Service Providers holding BIS license for the Primary Product Category whose

credentials are validated through BIS database.

 The bidder seeking EMD exemption, must submit the valid supporting document

for the relevant category with the bid. Under MSE category, only Manufacturers

for goods and Service Providers for Services are eligible for exemption from

EMD. Traders are excluded from the purview of this Policy.

 Only “UDYAM REGISTRATION CERTIFICATE” out of SSI / MSME Part-

II/ Udyog Aadhar Memorandum / Udyam Registration Certificate shall remain

valid from 1st January, 2022 OR from the date as amended in future by the Ministry

of Micro, Small and Medium Enterprises (MSME), Govt. of India.

 In case of an upward change in terms of investment in plant and machinery or

equipment or turnover or both, and consequent re-classification, an enterprise shall

continue to avail of all non-tax benefits of the category (micro or small or medium)

it was in before the re-classification, for a period of three years from the date of

such upward change.

4. Once the successful bidder is identified after opening of Commercial Bid / Price Bid, the

EMD of all other unsuccessful bidders shall be released within 7 working days.

5. SD cum PBG (Security Deposit cum Performance Bank Guarantee):

Security Deposit Cum Performance

Category of the Unit

Enterprises Or Organizations Which Are

Exempted From Paying Tender Fee and 3% of order value

EMD as Per the clause

For all other Enterprises 5% of order value

Successful Bidder can upload scanned copy of the DD and has to ensure delivery of hard

copy of the original DD to the Buyer OR proof of the Online Payment Transfer in place of

PBG within 10 days of award of contract.

Original DD / Bank Guarantee is mandatory to send to Engineer-In Charge.

 Instruction on Bank Guarantee against SD/Performance:

Duly Notarized BG should be submitted on stamp paper of ₹300.00 in a standard format

provided in this tender document (Notary charges is to be borne by bidder).

BG must be valid up to full period i.e. till completion of execution / Guarantee period

+ additional 2 Months.

In case of extension in Performance Guarantee period, the SD/PBG should be extended /

renewed till the completion of Guarantee period by supplier, at least one month before the

expiry of the validity of BG, failing which GSECL will be at liberty to encash the BG

without entering into further correspondence, formalities, etc. in the matter.

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The Bank Guarantee covering execution of the contract (SD cum PBG) will be returned

only on successful Execution of contract / order (i.e. successful completion of works.)

If contractor have not paid SD cum PBG against LOI / DI / Order / Local Order issued by

concern Power Stations / Corporate Office – Vadodara, the same will be deducted from

contractor’s bill.

Acceptance / Receipt of Physical BGs and Electronic BGs (e-BGs)

(i) Physical Bank Guarantees can be received through:

 Speed Post / Courier

 Hand Delivery

For administrative ease, the Suppliers / Contractors can also email a soft copy of the

BG to the respective Engineer-incharge / User Dept. of Power Stations / Locations

followed by original physical BG.

(ii) Electronic Bank Guarantees (e-BGs)

National E-Governance Services Limited (NeSL), in coordination with the Indian

Banks' Association (IBA), has developed a fully Electronic Bank Guarantee (e-BG)

platform aimed at eliminating paper-based processes and enhancing transparency,

security and efficiency. The e-BG process is integrated with the Digital Document

Execution (DDE) platform of NeSL, enabling digital issuance, amendment and closure

of bank guarantees, with digital stamping.

Once an e-BG is created and executed on the NesL platform, an automated notification

or alert is / will be sent to the concerned beneficiary unit of GSECL, enabling quick

verification and acceptance without the need for physical documents. e-BGs are to be

submitted by Suppliers / contractors to the respective power Stations / Locations.

6. If the successful bidder fails to pay the Security Deposit or defaults in execution of the

orders placed or if GSECL suffers any financial loss due to this, then GSECL will be at

liberty to adjust the amount plus GST as applicable from other orders of the same firm or

by enchasing the Bank Guarantee.

7. Payment Term: Payment shall be made within 30 days from recording of bill. Any delay

in payment of bill shall not entail the contractor for any extra claim. All required

documents are required to be submitted with bill.

You are requested to furnish details:

1) Account Number:

2) Type of Account

4) Branch Name and Address

5) Contact No. of Branch

TDS will be applicable as per the Govt. Notification on total order value of work excluding

taxes and duties, GST etc. TDS on GST shall be applicable as per GST law.

8. Prices: Prices quoted should be exclusive of GST and Cess as applicable.

9. Price Escalation:

No price escalation will be given till the completion of the work. The bidders must quote

firm price only, during execution & extended period, without any escalation towards

labour, material, etc., till completion of work under contract unless & until specified in the

Tender Ref. No: GSECL/P&C/2026/466 Page |

tender documents. In case, if the bidder does not offer firm prices, his offer shall be

10. Packing And Forwarding Charges:

The prices shall be inclusive of packing & forwarding charges. The stores should be

strongly and adequately packed to ensure safe arrival at destination. The materials

dispatched from overseas by Air / Shipping should be packed in such a way that it can

withstand rough handling and possible corrosion due to exposure to salt laden atmosphere,

salt spray or open storage. All packing must be clearly marked with order Number and

consignee’s name and address

11. Transit Insurance:

All the materials will be required to be supplied up to Destination against all transit risks,

such as damage, loss, theft, fire, etc. The insurance period shall cover 30 days after the

date of receipt of materials at site in order to enable GSECL to check up stores fully. The

suppliers will be responsible for free replacement of such stores components as may be

reported by the consignee which have been received short, damaged or broken within

The cost of damaged, defective stores materials will however be deducted from the bills

of the suppliers and will be refunded only after replacement thereof. It will be the

responsibility of the supplier to lodge claim against the insurance on receiving necessary

advice from the consignee

12. Deductions:

The GSECL will be entitled to deduct directly from the bills to be paid to the contractor

any sum or sums payable by the contractor and which sum/sums the GSECL is required

to recover as its own dues/recoveries as well as to pay as a principal employer on account

of contractor’s default in respect of all liabilities referred to in above clauses.

13. Limitation of Liability: Except in cases of criminal negligence or willful misconduct,

a. Neither Party shall be liable to the other Party, whether in contract, tort, or otherwise,

for any indirect or consequential loss or damage, loss of use, loss of production, or loss

of profits or interest costs, which may be suffered by the other Party in connection with

the Contract, provided that this exclusion shall not apply to any obligation of the

Contractor to pay liquidated damages to the Employer and

b. The aggregate liability of the either party to the other party, whether under the Contract,

in tort or otherwise, shall not exceed the total Contract Price, provided that this

limitation shall not apply to any obligation of the Contractor to indemnify the Employer

with respect to patent infringement.

Notwithstanding anything contained hereinabove, the aggregate liability of the Employer

to the Contractor shall not exceed the Total Contract Price, less payments already released

to the Contractor, if any.

Signature of Bidder Company’s Round Seal

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GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION F: GENRAL TERMS AND CONDITIONS

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GENERAL TERMS & CONDITIONS

1. Contract means the documents forming tender and the subsequent agreement that may

be entered into.

2. Work or works means the work related to the subject mentioned in tender.

3. Contractor means a firm or an individual undertaking these works or offers the rates

4. The General rules and regulations of the Corporation for tender and contract for works

will apply to the extent the same are not modified herein. Any other rules and

regulations, conditions etc. that are in force in present and that may be framed by the

Corporation from time to time in condition with contracts will be binding and

acceptable to the contractor.

5. To sublet or to transfer the contract without prior approval of the GSECL shall be

treated, as breach of contract and it shall be punishable by forfeiting the S.D. as well as

termination of contract

6. Execution of Agreement:

The successful bidder (contractor) will have to enter into an agreement with the GSECL

before starting the work and the cost of the stamp paper will be borne by the contractor.

The contractor will also have to execute indemnity bond on required value of stamp

paper as per GSECL’s rules. The cost of stamp paper for indemnity bond will be borne

by the contractor

7. Taxes and Duties:

All royalties, sales tax, toll tax, local tax, development charges, GST, welfare cess and

any other taxes including works contract tax etc., except GST in respect of this contract

and also any statutory variation in future towards above mentioned taxes & any other

taxes if levied in future by statutory authority which are applicable to the this contract

shall be payable by the contractor and GSECL will not entertain any claim whatsoever

in this respect.

GST is applicable as per government rules. The Bidder shall have to furnish attested

copy of Registration Certificate issued by government authority mentioning GST

Registration Number and the same is to be shown in each invoice.

Amount of GST and applicable cess will be kept under retention till submission

of documentary proof of payment of GST or till reflection of payment of GST

pertain to respective bill amount in GST return for concern order after due

9. Statutory variation:

Statutory variation on applicable taxes mentioned in order shall be admitted provided

they take place during the contractual completion period subject to claim being

supported by documentary evidence.

Any statutory increase or decrease on the taxes and duties subsequent to your offer if

it takes place within the original contractual delivery date will be to the company’s

account subject to the claim being supported by documentary evidence. However if

any decrease takes place after the contractual delivery date the advantage will have to

be passed on the company.

10. Income Tax:

Income tax & other taxes at the applicable rate will be deducted at source from your

bill as per rules. Contractor has to submit all the invoices clearly mentioning PAN No.

The contractor being exempted for Income tax shall submit the valid exemption

certificate with bill.

11. Deductions:

The GSECL will be entitled to deduct directly from the bills to be paid to the contractor

any sum or sums payable by the contractor and which sum/sums the GSECL is required

to recover as its own dues/recoveries as well as to pay as a principal employer on

account of contractor’s default in respect of all liabilities referred to in above clauses.

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12. Submission of Bill:

a) Bills (in triplicate) shall be submitted by the contractor for all works, executed at

the frequency decided by the Engineer In charge (EIC).

b) Measurement is to be taken jointly in presence of the EIC. The running as well as

final bill will be prepared based only on measurement sheet duly accepted & signed

by party & our supervisor or engineer-in charge.

c) If the contractor does not submit the bill, within the time fixed, the EIC may depute

a subordinate to measure the said work in the presence of the contractor or his duly

authorized agent, whose countersignature in the measurement list shall be

sufficient warrant and the EIC may prepare a bill which shall be binding to the

contractor in all respect.

d) If contractor fails to depute his representative, the measurement taken by the EIC

shall be treated as final and shall be binding to the contractor.

e) Other documents to be submitted with Bill

(i) Along with the R.A Bill, the contractor should submit Material Account wherever

applicable duly approved by EIC.

(ii) Proof of payment of provident fund and other statutory dues.

(iii) Certificate issued by IRO/Labour Welfare officer. (Certifying average number of

labors deployed during the month and total amount of wages and salaries paid to

labors deployed during the month and total amount of wages and salaries paid to

labors) and No objection to release Payment of submitted bill. If applicable

13. The contractor shall not engage any sub-contractor without written prior permission of

the Chief Engineer or the authorized officer of the GSECL. In no case the GSECL will

be liable in any manner regarding any liability in respect of any contract labourer

engaged by the sub-contractor and the liability of such contract labourer will solely rest

with the principal contractor.

a) The GSECL shall not pay any advance(s) against this work including

mobilization advance if not otherwise included hereunder.

b) The quantity mentioned in schedule-B is tentative and may vary widely with in

the limit of order/ approval; payment will be made for actual work done only.

c) The payment shall be made as per GSECL rules which is

80% Payment plus 100% taxes against TRC within 30 days & balance 20%

against S.R. note within 45 days from date of receipt of materials at site in good

condition, by crossed cheque on Bank of Baroda branch S K Varmarnagar

subject to advance stamped receipt received from you. Please send pre-receipted

bills so as to effect prompt payment. Payment shall be made through

RTGS/NEFT A/C payee cheque after receipt of advance stamp receipt. You are

requested to provide the details in the format attached herewith for payment

through RTGS/NEFT A/C payee cheque

Payment shall be made within 30 days from recording of bill. Any delay in

payment of bill shall not entail the contractor for any extra claim. All required

documents are required to be submitted with bill.

d) Payment shall be made as per actual work done only

e) Amount of GST and applicable cess will be kept under retention till

submission of documentary proof of payment of GST or till reflection of

payment of GST pertain to respective bill amount in GST return for

concern order after due verification

(a) Any delay that may take place in work activities beyond contractual cutoff date /

stipulated period in the order shall be subjected to penalty (not liquidated damages) @

0.5% of the contract price / order value per week or part there of subject to ceiling of

10% of the contract Value (i.e. End Cost). The ceiling shall be with reference to total

contract value with GST and cess as applicable of the works. For calculating the

Tender Ref. No: GSECL/P&C/2026/466 Page |

delayed portion, date of work completion mentioned in work completion certificate

shall be considered.

(b) The penalty for delay is over & above the charges deductible against performance

guarantee and other dues/recoveries.

(c) Other applicable penalty clauses will be mentioned in “special terms condition of

16. The contractor shall deploy the adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment by the GSECL for supervision shall be admissible

17. Staff Discipline:

It is the responsibility of the contractor to ensure that his employees maintain strict

discipline as regards security, methods of safe working etc., and not to cause any

hindrance to smooth running of power station or in execution of duties by GSECL staff.

Any lapse in this regard will be viewed seriously and contract is liable to be terminated.

If any of his staff is found unsuitable or not behaving properly, the contractor shall have

to remove him from the work-site on demand by GSECL. The contractor shall have to

strictly observe the rules and conditions specified in the enclosed works contract

booklet of the GSECL, which are not modified hereunder. To keep harmonious

Industrial Relations amongst contract labourers is the sole responsibility of the

contractor. Any breach of the same will be viewed seriously

18. Arbitration clause:

 For Work Contract and Composite Contracts.

(1) Amicable settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as “the dispute”) shall, upon the

written request of either party be referred to the authorized representatives of the

disputing parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the dispute within thirty days of

the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicates herewith in sub clause (1) of Clause 18, arising under or in connection with

the present works contracts, whether pertaining to works contracts alone or work and

procurement both, the same shall be referred to arbitration under the Gujarat public

work contracts disputes arbitration tribunal Act,1992.

 For procurement of goods or services and non-works contract.

(1) Amicable settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as “the dispute”) shall, upon the

written request of either party be referred to the authorized representatives of the

disputing parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the dispute within thirty days of

the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicates herewith in sub clause (1) of Clause 18, arising under or in connection with

the present agreement, the same shall be referred to the Arbitration Centre (domestic

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and international) High court of Gujarat at Ahmedabad (“the centre” for short),

currently functioning in the high court Complex, sola, Ahmedabad for appointment of

arbitrator and thereupon, the centre shall appoint a sole arbitrator and conduct the

arbitration proceeding in accordance with its rules. If the parties unanimously agree to

appoint three arbitrator, then in that case, each party shall appoint one arbitrator from

the panel of arbitrators of the centre, and the centre shall appoint the third arbitrator,

who will act as the presiding Arbitrator. Such arbitrator shall be the sole and exclusive

remedy between the parties for all disputes arising under or in connection with this

agreement. The arbitration shall take place at the Arbitration centre, Ahmendabad, High

court, Complex, Sola, Ahmendabad, Gujarat, in accordance with the Provision of the

Arbitration and Conciliation Act, 1996 as amended from time to time, and the

proceedings shall be conducted in English. The arbitration award shall be final and

binding on the parties

19. Labour Escalation:

The contractor shall pay minimum wages to his laborers as per the Minimum Wages

Act, 1948 and rules therein, as applicable from time to time, in pursuance to the state

government notification. The concerned contractor, after making such payment to his

laborers, shall submit the details of the payment with the certification of Labour

Welfare Officer/Industrial Relations Officer. However, no labour escalation will be

payable by GSECL to the contractor as this is a firm price contract throughout the

period of contract.

20. The GSECL reserves the right to terminate this contract at any time during its currency

without giving notice of termination or any reason thereof

21. In case of default, the work will be got done through other agency/agencies at the risk

and cost of the original contractor, and the GSECL shall be entitled to recover such

expenses from defaulting contractor by such methods as deemed fit. The contractor

shall not, however, be entitled to terminate the contract or stop works undertaken by

him before expiry of the contract period/extended period due to any reason whatsoever.

22. Under the contract, the contractor should either himself be present at the site or should

nominate persons in writing, who must be available at site and who should be

authorised to take decisions In absence of any responsible man of contractor at the time

of any emergency, ad hoc decision of Engineer-in Charge will be binding on the

23. The contractor is bound to execute the work for any item as per the instruction of the

Engineer-in-Charge. On refusal to do so, the work will be carried out at the risk and

cost of contractor by using the contractors’ tools and tackles, for which no

compensation whatsoever shall be payable to the contractor

24. If any immovable articles/tools/equipment will be found stolen from the working place,

the contractor would be held responsible and cost will be recovered from his bill.

25. For any conflict and ambiguity, the decision of the Chief Engineer (KLTPS) shall be

final and binding on the contractor

26. Before starting the work, the contractor should contact Industrial Relation Officer/

Labour Welfare Officer for all formalities and obtaining the gate passes of his labourers

and for other formalities

27. Office correspondence will be carried out in English language, and if at any time to

facilitate the contractor, Gujarati translation may be furnished, if deemed fit. The

English version will be the correct one and the same only will hold good for legal

28. The contractor should intimate to the office the name, cell no. and address of authorized

and responsible representatives, so that our field officers can contact them when

required in connection with the execution of the said works.

An authorized and technically qualified representative of the contractor must be

available at site while the work is going on. The address of the representative should

be submitted to this office so that party can be contacted whenever required in

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connection with execution of the work. If not available then Rs. 500/- will be imposed

29. Contractor should take all risk insurance policies.

30. All safety measures as required to be adopted as per the Statutory Regulations and the

Safety Rules of the Plant shall be strictly followed by the Contractor during the

execution of the Contract. The Contractor shall set up a suitable safety organization of

his own in this regard. The contractor shall ensure the safety of workers, material and

structure including existing structures during execution of the contract. Safety measures

shall be followed during operations of equipments/machinery being used. No separate

payment shall be made for the safety measures and the quoted rates shall include the

cost for all safety measures

31. The party shall strictly observe all the labour laws and Factory Acts in existence and

amendments made from time to time

32. In connection with the execution of the Contract, the Contractor shall comply with all

applicable statutory Rules & Regulations including employment of labour at site

33. If the GSECL Engineer-in-Charge is not satisfied with the progress of work at site, he

shall direct the Contractor to depute more numbers of supervisory personnel/workers

to meet the completion schedules as per the Contract. Upon receiving such direction,

Contractor shall deploy additional personnel within given time without any extra cost.

34. The GSECL may during the progress of work, order the removal of part or whole of

the work executed, found not in accordance with the specifications/ instructions. No

extra claims shall be entertained for re-executing or altering of such work

35. On acceptance of the tender the name (s) of the accredited representative (s) of the

bidder who would be responsible for taking instructions from the Engineer-in-charge

shall be communicated to the Engineer-in-charge.

36. The GSECL will not pay any extra charges or rate for any reasons in case the contractor

claims, after acceptance of contract to have misjudged the site condition.

37. The contract or any part thereof shall not be subject to change without the written

permission of the CHIEF ENGINEER or his authorized representatives from issuing

authority of certificates / details.

38. In case of conflict/discrepancies among clauses of different specifications given in this

document, the stringent specification shall be followed and under such circumstances,

the decision of the EIC shall be final and binding to the CONTRACTOR.

39. Time is the essence of this Contract. The whole of works must be proceeded as

described in these specifications and as directed by the EIC. No extra payment or

relaxation in the rates will be permitted on account of this.

40. Start of Work:

The contractor shall have to submit required documents for obtaining of GATE PASS

i.e labour licence, workman compensation policy, police verification certificate, photo

ID etc as per applicability for gate entry of his workers, materials , tools and parts etc.

The contractor shall not enter upon or commence any portion of the work except with

the written authority of Engineer, failing which the contractor shall have no claim to

ask for measurement of or payment for work and shall be responsible for any claims or

damages that may arise due to such unauthorized commencement or entry. The

contractor shall make all necessary arrangements at site to mobilize labour, supervisor

as per schedule.

41. Work covered under this specification shall be completed in all respects, as stipulated

under scope of work. The work shall be completed within stipulated time as well as on

receipt of shut down. If required, party shall have to work round the clock to maintain

the work schedule.

42. The rates quoted by BIDDER shall be based on his own knowledge and judgment of

the conditions and hazards involved and shall not be based on any representations of

the Engineer. No claim on this account shall be admitted by the GSECL.

43. Percentage quoted for Prices and rates shall be firm for the entire duration of the

contract and any agreed extensions thereafter, without any escalation in prices.

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44. During the execution of the work if it is found that the work is not progressing as per

the scheduled program, approved by the GSECL & planned by the contractor, due to

the reasons attributable to the contractor, suitable action shall be taken as per GSECL

providing rules. And the GSECL may also take such action as it may deem fit to ensure

that the work is completed in time at risk and cost of the contractor.

45. Any clarification/queries asked by GSECL / GSECL's representative shall have to be

furnished by the contractor.

46. Work to be executed to the satisfaction of the Engineer:

The contractor shall proceed with the work with diligence and expedition and the whole

of the work herein specified as well as the mode of execution shall be under the

supervision and direction and shall be carried on to the entire satisfaction of the

47. Liability for accidents to persons

a) The contractor or sub-contractor shall indemnify the GSECL against any claims

which may be made under the workman's compensation Act, 1923, or any statutory

modification or otherwise in respect of any damages or compensation payable in

consequence of any accident or injury caused, by fault of contractor or sub-

contractor and sustained by any workman or other person in the employment of the

contractor or sub-contractor. In every case in which by virtue of the provisions of

sub-section (1) of section 12 of the workman's Compensation Act, 1923, the

GSECL is obliged to pay compensation to a workman employed by the contractor

or sub-contractor in execution of the work, the GSECL will recover from the

contractor the amount of compensation so paid, and without prejudice to the rights

if the GSECL under sub-section (2) of section 12 of the said Act any such amount

shall be paid by contractor within 30 days, failing which the GSECL shall be at

liberty to recover such amount or any part thereof by deducting it from any some

due by the GSECL to the contractor under this contract or otherwise. The GSECL

shall not be bound to pay any claim made against either of them under section

sub-section (1) of its said Act, except on written request from the contractor and

upon his giving to the GSECL full security for all costs for which the GSECL might

become liable in consequence for entertaining such claim.

b) The contractor and/or sub-contractor named in the contract shall indemnify the

GSECL against all claims based upon injury or death to any person in the employ

of the contractor or sub-contractor, or to third parties under paragraph (a) 2 or

condition No.47 to the extent of any sums recovered under the insurance policy.

c) On the occurrence of an accident which results in the death of workman employed

by the contractor or sub-contractor, which is so serious as to be likely to result in

the death of any such workman, the contractor shall within 24 hours of happening

of such accidents intimate in writing to the Engineer the fact or such accidents. The

contractor or sub-contractor shall indemnify GSECL against all loss or damage

sustained, by the GSECL resulting directly or indirectly from his failure to give

intimation in the manner aforesaid including penalties or fine if any, payable by

GSECL as a consequence of GSECL's failures, to give notice under workman's

compensation Act or otherwise to confirm to the provisions of the said Act in regard

to such accident.

d) The contractor will be responsible for complying with all rules and regulations and

labour land applicable to him and the GSECL will not be responsible for any lapses

committed by them. If there is any claim from any Govt. Authority pertaining to

the contractor the same amount will be deducted from the contractor's bill.

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The contractor shall hold the Corporation indemnified against and in respect of any

claim arising out of injury to any persons, loss of life, workman’s compensation or

any other claims whatsoever. The contractor shall be responsible for any damages

to any property of the Corporation due to negligence of the contractor or his

employees. The Corporation will be entitled to recover the damages from the

contractor and it shall be final and binding to the contractor.

48. Inspection of Works

The Engineer or his duly authorized agent shall have at all time full power to inspect

the works, wherever in progress,

Recoveries due from the contractor, up to the end of the month previous to the one in

which the bill is prepared shall be made from bills approved by payment every month

or at other periods when the bills are prepared, for the various items in the following

order of priorities and extents.

i) Deduction on account of security deposit in full together with shortage, if any,

to be made good.

ii) Penalty in full, if levied.

iii) Expenditure, if any, incurred by the GSECL on behalf of Contractor for labour

or materials in full.

iv) Charges for services such as water etc. in full.

v) Other recoveries. (If any)

50. Speed of work

The contractor shall at all times maintain the speed of work to confirm to the latest

operative progress schedule but the Engineer may at any time with sufficient notice in

writing direct the contractor to slow down any part or the whole of the work for any

reason (which shall not be question whatsoever, and the contractor shall comply with

such orders of the Engineer. The compliance of the orders shall not entitle the contractor

to any claim or compensation.

51. Contract document and matters to be treated as confidential

All documents, correspondence, decision and other matter concerning the contract shall

be considered as of confident and restricted nature by the contractor and he shall not

divulge or allow access there to any unauthorized persons of any kind.

52. Measurements to be provisional and subject to correction

Every measurement for running payment on account of work, done or supplies made

shall be subject to adjustment or final measurements. In case of disagreement between

such intermediate and final measurements, the latter shall prevail.

53. Performa returns

The contractor shall maintain Performa, charts and details regarding machinery

equipments materials, labour personnel and other matters as may be specified by the

Engineer. He shall further, submit returns of Performa and details as may be specified

by the Engineer from time to time.

54. Performance Guarantee (PG): if applicable to this contract then,

(a) The successful bidder shall have to furnish PG.

The Performance Guarantee for 5% of contract value shall be furnished in the form of

D.D. / Bank Guarantee, by the bidder for satisfactory performance of the materials,

which should be valid for 12 months from the date of commissioning OR 18 months

or as specified from the last date of delivery of supply whichever is earlier. The PG

submitted should be for the full period + 2 months i.e. 20 Months OR whatever

applicable as per Technical Specifications and should have a clear one time validity

for the full period. PG for an interim period will not be allowed. However, in case of

expiry of PG before the said period the same should be got extended / renewed till the

completion of said period by the Tenderer at least one month before the expiry of the

validity failing which GSECL will be at liberty to encase the same, without entering

into further correspondence, formalities, etc. in the matter.

Tender Ref. No: GSECL/P&C/2026/466 Page |

The Supplier /contractor /party (i.e. tender) has to give Bank Guarantee with validity

period of 19 Months i.e. additional 01 (one) month than actual Guarantee/warrantee

period of 18months to safe guard Company’s interest in case any eventuality

happening on the last day of the Guarantee/Warrantee period after office hours of the

Bank or Bank holidays.

The Performance Bank Guarantee to cover Guarantee / Warrantee period is required

to be submitted before the date of completion of last supply and should be valid till the

completion of Guarantee Period to be reckoned from the date of last supply. PBG will

be submitted on Non-Judicial stamp paper of Rs.300/-

(b) The Performance Guarantee for the tendered items wherever applicable shall be

furnished in the form of D.D./Cash and by Bank Guarantee, valid for the period as

per Technical Specifications and should have clear onetime validity for the full

(c) Performance Guarantee for an interim period will not be allowed. However, in case

of expiry of PG before the said period the same should be got extended / renewed

till the completion by the contractor at least one month before the expiry of the

validity, failing which GSECL will be at liberty to encash the same, without

entering into further correspondence, formalities, etc. in the matter.

“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY

” The supplier/contractor/party (i.e. tenderer) has to give bank guarantee with

validity period of additional 01(one) months i.e. more than actual

Guarantee/Warranty period of 06/12/18/24/36/48/60 months (depending upon

the product) to safe guard Company's interest in case of eventuality happening

on the last day of Guarantee/ Warranty period after office hours of the Bank

or Bank Holidays."

55. Security Deposit:

(a) Security Deposit should be paid within 10 (ten) days after receipt of LOI. i.e before

placement of order. The successful bidder has to pay an amount equivalent to 5%

of the value of the work order as a Security deposit. either in D.D./ Bank Guarantees

only. If successful bidder is fail to pay SD in time necessary action will be taken

against firm as per GSECL norms.

(b) The Bank Guarantees will be executed on the standard form prescribed by the

GSECL. In case of the Bank Guarantees furnished / submitted, they should have a

clear onetime validity and should be valid up to 06 months after completion of the

order in all respect. Bank Guarantee for Interim period will not be allowed. If by

any reasons the Work period is extended then Contractor should undertake to renew

the Bank Guarantee at least one month before the expiry of the validity, failing

which GSECL will be at liberty to encash the same. CORPORATE BANK

GUARANTEES are not allowed. Banks names are as under. (1) All Nationalized

bank 2) Axis Bank, Federal Bank, AU Small Finance Bank, HDFC Bank, Bandhan

Bank, HSBC Bank, City Union Bank, ICICI Bank, CSB Bank, IDBI Bank, DBS

Bank India Limited, IDFC First Bank, DCB Bank, Yes Bank, Equitas Small

Finance Bank, Jana Small Finance Bank, Karnataka Bank, Karur Vyasya Bank,

Kotak Mahindra Bank, South Indian Bank, Tamilnadu Mercantile Bank, Utkarsh

Small Finance Bank, Ahmedabad Mercantile Co-Operative Bank Ltd., Nutan

Nagrik Sahakari Bank Ltd., Rajkot Nagrik Sahakari Bank Ltd., Saraswat Co-

Operative Bank, SVC Co-Operative Bank Ltd., The Cosmos Co=op. Bank Ltd.,

The Gujarat State Co-Operative Bank, The Mehsana Urban Co-Operative Bank

Tender Ref. No: GSECL/P&C/2026/466 Page |

Ltd., The Surat District Co-Operative Bank, The Surat Peoples Co-Operative Bank,

The Kalupur Commercial Co-Operative Bank Ltd., Baroda Gujarat Gramin Bank,

Saurashtra Gramin Bank, Barclays Bank, ESAF Small Finance Bank, Jammu and

Kashmir Bank, Standard Charted Bank, SBPP Co-Operative Bank Ltd., The

Panchmahal District Co-Operative Bank, The Baroda District Co-Operative Bank.

The GSECL reserves the right to forfeit the SD in case of any breach of contract

and in case of disputes. The decision of Chief Engineer, KLTPS shall be final,

binding and acceptable to the contractor. If the contractor fails to start the work as

stipulated, the EMD and the SD shall be forfeited.

The security Deposit/ Bank guarantee covering execution of the contract will be

released only on successful execution of contract and on receipt of the “NO

Objection Certificate” from the Engineer In charge of the work.

56. “The concerned authorized party, from any state other than Gujarat, taking the

Hazardous waste from GSECL power station shall obtain the permission of the

Pollution Control Board of that State for receiving the said quantity of Hazardous

Waste from State of Gujarat, before the actual disposal from GSECL power station.

The copy of the said permission letter shall be submitted to GSECL.”

The said letter copy shall be submitted to GPCB, Gandhinagar with a copy to

concerned RO by the respective power station. In response to this, GPCB shall issue

the permission letter to GSECL power station.”

57. Time Limit: Time limit of the work order period is 02 (Two) year from

commencement date, Upon completion of 02 (Two) years the Contract can be extended

for further 12 (Twelve) months unilaterally as per GSECL requirements with same

Terms & conditions without consent of party.

58. WO Validity: Time limit of the work order period is 02 (Two) year from

commencement date, Upon completion of 02 (Two) years the Contract can be extended

for further 12 (Twelve) months unilaterally as per GSECL requirements with same

Terms & conditions without consent of party.

59. If participating bidder/agency have stake in one or more other agencies /bidder who

are participating in same tender and on account of submission of wrong information /

declaration in the tender / enquiry certificate – A, then the bidder will be declared as

disqualified automatically and EMD /SD will be forfeited. Further, GSECL shall take

stern action including stop dealing with their firms

60. For ARC/BRC contract "The Contractor shall deposit 15 days salary at the-rate of last

drawn salary for every completed one year of services for each worker for the liabilities

Termination and Risk Purchase:

a. Right of Termination:

61. GSECL reserves the right to terminate this contract at any time during its currency,

without assigning any reason and without prior notice of termination. The Contractor

shall not be entitled to claim any compensation or damages on account of such

b. Failure to Perform or Non-Compliance If the Contractor fails to execute the work

within the stipulated contractual period or fails to comply with the prescribed

specifications, GSECL shall have the absolute discretion to take any of the following

I. Execution at Contractor’s Risk and Cost GSECL may, after giving due notice to

the Contractor, arrange to have the remaining work executed by another contractor at

the risk and cost of the defaulting

Contractor, without cancelling the contract for the balance work.

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II. Cancellation of Contract GSECL may cancel the contract in respect of the

remaining work. In the event of awarding the balance work or similar work to another

contractor, the opinion and decision of GSECL shall be final and binding.

III. Liability for Losses and Taxes In either case mentioned above, the Contractor

shall be liable to compensate GSECL for any loss, damages, and applicable

GST/Cess incurred on account of such action. The Contractor shall not be entitled to

claim any benefit or savings arising from such risk-based re-award of work.

IV. Finality of GSECL’s Decision The decision of GSECL shall be final regarding

the quality and acceptability of the work executed by the Contractor. GSECL shall not

be required to provide any reasons, in

writing or otherwise, for rejection of the work at any time.

All questions, disputes or differences arising under out of or in connection with the

Tender / contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender / acceptance of tender is

issued is situated.

Duties and Powers of Engineer in Charge and his representatives

63. a) The Engineer-in-Charge shall have the full powers in respect of all the matters in

connection with or arising out of this Contract, excepting those specifically reserved

for the Employer. However, the Engineer-in-Charge shall not have any power to

relieve the Contractor of any of his obligations and responsibilities under the Contract.

b) The duties of the representative of the Engineer in Charge are to watch and

supervise the Works and to test and examine any materials to be used or workmanship

employed in connection with the Works. He shall have no authority to order any work

involving any extra payment by the Employer nor to make any variation in the Works,

creating a financial liability to the Employer.

c) The Engineer-in-Charge may from time to time in writing delegate to his

representative any of the powers and authorities vested in the Engineer in-Charge and

shall furnish to the Contractor a copy of all such written delegation of powers and

authorities. Any written instruction or written approval given by the representative of

the Engineer in Charge to the Contractor within the terms of such delegation shall bind

the Contractor and the Engineer-in-Charge as though it has been given by the Engineer

d) Failure of the Representative of the Engineer in Charge to disapprove any work or

materials shall not prejudice the power of the Engineer in Charge thereafter to

disapprove such Work or materials and to order the pulling down, removal or breaking

e) If the Contractor shall be dissatisfied with any decision of the representative of the

Engineer in Charge he shall be entitled to refer the matter to the Engineer-in Charge

who shall there-upon confirm, reverse or vary such decision.

Signature of Bidder Company’s Round Seal

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION G: SCHEDULE-B (UN-PRICE BID)

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Vidyut Bhavan, Race Course, Vadodara, India – 390007. Ph. No. 91-265-6612405

CIN: U40100GJ1993SGC019988

e-mail: [email protected] W ebsite: www.gsecl.in

Name of Work: BRC for transportation of lignite from GMDC Mines (Mata-No-Madh and Umarsar)

to LHP Stack yard of KLTPS

Ref.: Tender ID no.

Estimate Schedule Offer By party in online bid

Sr No Description Qty In MT exclusive of

Lignite transportation from

GMDC, Mata-Na- Madh

1 mines to Lignite stack yard

of KLTPS power plant by

dumpers and it’s unloading.

Lignite transportation from

GMDC, Umarsar mines to

2 Lignite stack yard of KLTPS

power plant by dumpers and

it’s unloading.

Total order Amount

Party has to quote the rate in N-Procure only. The evaluation shall be carried out on the basis

overall lowest offered rate.

1. Bidder has to quote total price including applicable taxes and other charges if applicable at N-

Procure portal.

2 Bidder has to strictly submit price break up along with financial bid/Price bid only.

3 GST at prevailing rate will be reimbursed by GSECL on production of evidence for payment.

However, amount of GST and applicable cess will be kept under retention till submission of

documentary proof of payment of GST or till reflection of payment of GST pertain to respective

bill amount in GST return after due verification.

4 Provision related to TDS on GST@2% shall be made applicable, if value exceeds contract

threshold limit (i.e. at present threshold limit Rs.250000/-).

5 Income Tax will be deducted as per Government Rules.

6 In subjected order quantity for lignite from both mines to stack yard KLTPS is indicative and for

main order estimate calculation purpose only it may Increase or decrease as per availability of

lignite at mines & mines condition, hence order is bounded by total order value.

7 The quantities shown in Schedule-B are approximate qty for 24 (Twenty Four) months only.

However, payment for the same will be made only on the basis of actual quantity of work carried

out and as per measurement clause.

8 No claim shall be entertained on account of non-operation / part operation of any items.

9 If the bidder have opted for the composition scheme of GST, the same must be clearly specified

with valid declaration and certificate from department. In the event of withdrawal /cessation of the

bidder from composition scheme during the tenure of the contract, the rate (i.e., Price) mentioned

in the prices bid shall be final and any additional GST will have to be borne by the bidder himself.

In no case additional amount toward GST or otherwise will be paid /reimbursed to bidder.

10 Every bidder should mention separate HSN/SAC Code and rate of GST and cess as Applicable.

11 Every bidder shall have to inform their GSTIN NO of the registered place where from the bidder

intends to supply the goods/services, meaning thereby the bidder has supply the goods/ services

from the relevant declared /registered place(s) of supply only.

12 If contractor is charging GST at 05% then it is clear that GSECL will deposit the amount of GST

and if contractor is charging GST at 18% then GSECL will pay the amount of GST along with bill

amount charged by contractor, if GST is quoted zero than GSECL will not bare any liability

13 All the bidders are requested to see and verify the documents of Terms and conditions and confirm

that all the above documents you have verified & certify as below.

“I/we hereby have read the above documents and agree for the Contract Booklet above and accordingly

submitted my/our offer.”

Signature of Contractor with seal / stamp

Tender Ref. No: GSECL/P&C/2026/466 Page |

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION H : TERMS AND CONDITIONS REGARDING

Tender Ref. No: GSECL/P&C/2026/466 Page |

During the entire period of the contract, the Contractor and his Sub-Contractors shall at all times comply

with all applicable labour laws, rules, regulations, notifications, and bye-laws issued by the Central

Government, State Government, or Local Authorities. This includes all existing laws as well as any

amendments or new notifications that may come into force during the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following Acts/Statutes related to

Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment & Conditions of Service) Act,

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen’s Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service) Act, 1979;

14. The Building And Other Construction Workers’ Welfare Cess Act,

15. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain fully responsible for

ensuring compliance with all other applicable labour and welfare legislations, rules, and regulations in force

during the contract.

The following are some of the major responsibilities of the contractor, in addition to other obligations

prescribed under various labour laws, rules, and regulations issued by statutory authorities such as the State

Government or Government of India from time to time, which the contractor shall strictly comply with

during the execution of the contract.

1. The Factories Act,

a) The contractor should not deploy worker below the age of 18 years and above 60 years for the

b) Earn Leave shall be paid to their bonafide contract workers as per the provisions of the Factories

c) Payment of Earned Leave should be made monthly together with wages for better compliance of

law. The contractor shall maintain Earn Leave Register in Form No. 19 as per the provisions of the

said Act and submit the same on demand.

d) All the written registers, Performa etc. shall be maintained up to date and kept ready for inspection

at any time or submitted on-time to the concerned authorities as per applicability of the Acts by

2. The Contract Labour (Regulation and Abolition) Act,

a) Contractor / Agency shall have to obtain the Labour License under Contract Labour (Regulation &

Abolition) Act from the appropriate authorities before commencement of work. The contractor shall

Tender Ref. No: GSECL/P&C/2026/466 Page |

maintain a valid labour license under the Contract Labour (Regulation and Abolition) Act for

employing necessary man power to be required by contractor.

b) The contractor should not be allowed to engage fifty (50) or more contract labourers without

initiating to obtain the labour license under the Contract Labour Act. (the said number i.e., fifty (50)

or more includes Supervisor and other staff).

3. Minimum Wages Act,

a) Contractor shall have to make the payment of wages to the Contract Labours engaged by them, on

or before 7th of every month through nearest Nationalized Bank compulsory, preferably situated in

the premises of TPS area in case of all works contract. The Contractor shall supply copy of Bank

Statement duly stamped by the Concerned Bank as well as debited entry of amount displayed in the

contractors’ own bank account as token of proof towards payment of Wages through

CLIM/prevailing system at relevant time. Apart from Payment of wages through Bank, Contractors

shall have to make all other payments like Advances, Bonus, Leave Encashment etc. to their labours

through bank only and cash payment/entry will not be allowed.

b) Wages rates for contract laborers are applicable as per the terms and conditions of the license. The

contractor shall have to pay wages to workers as notified by the Government of Gujarat from time

c) Any default to pay the minimum wages to the engaged workers and deprived of their right to

minimum wages payment on or before 7th of each month shall be dealt as per the provision of labour

laws. Recurrence of the same may lead to cancellation of awarded contract.

4. The Provident Fund and Miscellaneous Provisions Act,

a) The contractor must possess separate P.F. code on the name of the Firm / Agency / Company itself

for the subject work.

b) It should be ensured that all the contract labours engaged by contractor are covered under the

provident fund scheme and employee’s pension scheme and their contribution must be remitted

regularly to the concerned RPFC. The photocopies of challan along with ECR in this regards should

be submitted regularly to the User Department to enable their onward billing clearance.

c) The contractor shall submit along with his bill (month wise) statement regarding deductions against

employees’ provident fund and family pension scheme in respect of each concerned employee.

Provident fund and family pension scheme at the rate of 12 % of wages (or at the rates made

applicable by the Government time to time). The contractor’s contribution and his workers

contribution towards provident fund and family pension scheme shall deposited by the contractor

with concerned PF Authorities.

5. Workmen’s Compensation & Employer’s Liability Insurance.

a) The contractors shall have to obtain Employee Compensation Policy under the Employees

Compensation Act before starting the work. Employee Compensation Insurance shall be obtained

for all the workers engaged for the execution of awarded contract. If any of the work is sub-letted,

the contractor shall ensure that the sub-contractor take and provide workmen’s compensation and

Employer’s liability insurance for the labours engaged. Contractor is liable to pay compensation in

Tender Ref. No: GSECL/P&C/2026/466 Page |

case of accidental injury arising out of and in the course of employment as per the said Act and shall

bear medical expenses due to on duty accident.

6. The Payment of Gratuity Act,

a) For better compliance, contractor shall pay amount of gratuity on a monthly basis along with the

payment of wages, calculated on a pro-rata basis per month, which is equivalent to 15 days’ wages

for each completed year of service for every worker. (* applicable to ARC / BRC works contract

7. The Payment of Bonus Act,

a) Every worker shall be entitled to be paid by the contractor in an accounting year, bonus, in

accordance with the provisions of this Act, For better compliance, the contractor should pay bonus

amount on a monthly basis along with wages calculated on a pro-rata basis per month. Contractor

has to submit the paid bonus details of its worker in Form No. C as per the provisions of the said

Act as and when required by the Govt. Authority as well as by GSECL.

8. The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity Leave and other benefits

as per the provision of the said Act.

9. The Building and other Construction Workers’ Act,

a) For any construction work, fall under the definition of Section 2(1)(d), happening outside / inside

the Factory premises the said act will be applicable and the contractor or its sub-contractor shall be

liable to comply with the provisions framed there under.

10. The contractor shall give preference to existing or local contract workers for engagement in the awarded

contract and shall issue appointment orders to each and every workers individually at the time of their

engagement during the period of contract and terminate the same at the end of the each contract.

Follow the mentioned procedure at each milestone for the execution of works contract.

11. On Commencement of Contractual Work

a) Before starting the work, the contractor may contact Labour Welfare Officer / Industrial Relations

Officer for all formalities related to labour law compliance before commencement of the contract

and onward Labour Law compliance thereof, so that later no dispute will arise in respect of

compliance of labour laws.

b) It is the responsibility of the contractor to ensure that contractor’s employees maintain strict

discipline as regards security, methods of safe working etc, and not to cause any hindrance to smooth

running of power station or in execution of duties by GSECL staff. Any lapse in this regard will be

viewed seriously and if lapse found, contract is liable to be terminated. If any of contractor’s staff

is found unsuitable or not behaving properly, the contractor shall have to remove such worker from

the work-site on demand by EIC. To maintain harmonious industrial relations amongst contract

labours is solely the responsibility of contractor. Any breach of the same will be viewed seriously.

c) A digital system developed at the request of the agencies working at the premises of GSECL, is to

facilitate them for easy, efficient, effective management of data, gate passes, attendances, medical

Tender Ref. No: GSECL/P&C/2026/466 Page |

records, Police Verification documents etc related to their employees / workers deployed for various

works and services against work order of GSECL.

d) On receipt of LOA and before commencement of work, authorized representatives of the agency

shall login in the CLIMS online portal / prevailing system at relevant time and apply for registration

of their employees / workers uploading all information with required documents in digital form.

Upon completion of due verifications, clearance by EIC and HR departments, contracting agency

will obtain gate passes. GSECL will only consider documents like wage sheet duly accepted and

signed by individual workers, as per the engagement/deployment duration/hours of individual

worker duly certified by the agency, being the employer, for the purpose of payment of bills and

e) Agency shall be solely responsible for maintaining accurate and up-to-date data of their workers in

the portal/ prevailing system at relevant time. All statutory compliances under prevailing laws shall

remain the responsibility of the contracting agency. The agency shall indemnify GSECL against

any liabilities arising from non-compliance of legal provisions or inaccuracies in the data

maintained by them in the digital portal of CLIMS/prevailing system at relevant time.

f) The Contractor who intends to engage labours more than the specified limit under law, then

necessary – Form No. V under the Contract Labour (R& A) Act, 1970 or Form No. VI under the

Interstate Migrant worker (employment regulation) Act 1979 as applicable is to be obtained for the

purpose of obtaining Labour License from the Licensing Authority.

g) It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric punching and reporting

at the location of work.

h) The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintaining of various registers and records required under the Labour laws and contracts. No

payment for such supervision shall be admissible.

i) The gate passes obtained for any specific work order will be valid for that specific work order only

and contractor should not divert the man power for any other work order. If any work or part thereof

is desired/required to sublet, the contractor shall obtain the necessary permission of EIC in black

and white well in advance which is mandatory for considering the statutory documents of agency

other than the agency who awarded work order.

12. During Contractual Work under the progress:

a) All Contractors shall have to make the payment of wages to the Contract Labours engaged by them,

on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably situated

in the premises of power station area. The Contractor shall supply copy of Bank Statement duly

stamped by the Concerned Bank as a token of proof towards payment of Wages through CLIMS /

prevailing system at relevant time.

b) All Contractors has to comply & maintain statutory documents / registers under the provision of

labour laws & EPF Act.

c) In case the contractor having more than one contract in the same TPS, the contractor shall have to

obtain work order wise separate Gate Passes and submit the same with the documents of statutory

compliance that too work order wise every month to the User Department to enable their onward

billing clearance.

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13. CONTRACTOR TO INDEMNIFY THE GSECL REGARDING LABOUR LAWS

a) The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and

employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or in connection with the matter

referred in above clauses and elsewhere and against all actions, claims demands, cost and expenses

which may be made against the GSECL by any workman/ employees of contractor or any sub-

contractor and or from any liability any wise to any workman/employees of the contractor or sub-

contractor under any laws, rules or regulation having in force of law including but not limited to

claims against the owner under employee compensation Act, 1923. The Employee’s Provident Fund

Act.1952, and/or the contract labour (Abolition and Regulation) Act,

b) The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to

any workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses whatsoever

in respect of or in relation thereto.

c) The contractor shall at his own expense / risk and cost to comply with all the labour laws as above-

mentioned and keep the G.S.E.C.L. indemnified in respect thereof.

d) GSECL : shall be entitled / empowered to deduct directly from the bills, the amount to be paid to

engaged bonafide contract workers or the contract workers engaged by Sub-contractor; any sum or

sums payable by main contractor / sub-contractor and which sum/sums the Corporation is required

to pay in capacity of Principal Employer on account of the default of contractor in respect of all

liabilities incurred out of non-compliance regarding any provisions of Labour Laws and same

amount shall be recovered from the pending dues of the contractor with 15% administrative charges.

e) Any other rules and regulation, conditions, circulars etc., that are in force at present and that may

be framed by the GSECL from time to time in connection with contracts will be binding and

acceptable to contractor.

f) The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from Statutory Authorities like

State Government / Government of India, which the contractor shall have to comply with.

g) The contractor shall provide the name of authorized representative, as provided to other statutory

Government authorities and will be notified to Engineer In-Charge time to time.

14. Submission of Statutory documents to ensure the compliances:

a) The contractor shall upload statutory documents, work order-wise, under Labour Laws and EPF in

CLIMS / prevailing system at relevant time.

b) Required documents shall be uploaded by the contractor in existing portal /prevailing system at

relevant time invariably each month to Engineer In-Charge for onward process and smooth

clearance by HR Department.

List of documents required for gate passes of contract workers through CLIMS /prevailing system

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Description of documents attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 Insurance Policy as per subject of work order under the Workmen Compensation Act,1923

4 Contract agreements/ subletting work contract documents with approval copy

5 Copy of Id proof of Aadhar card or Election voting card or driving license or Passport only

6 Copy of Police Verification in respect of each contract workers

15. The contractor whose work order value is above Rs.5 lacs shall have to submit “Declaration cum

Indemnity Bond” on Rs.300/- Non-Judicial stamp paper in prescribed Performa (Annexure- “B”) with

Agreement before the commencement of the contract.

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WORKERS CERTIFICATE

I, ……………………………………Prop./Manager/In-Charge of M/s.……………………………. give

assurance that all the details related to labours as per the attached list herewith are true and also give

assurance that none of the labours are involved in any antisocial activities or having criminal records. I am

solely responsible if any dispute will arise in future.

Signature of Sub Contractor with Rubber Stamp Signature of Contractor with Rubber Stamp

For Office Use Only

issued Gate Pass for the Work Order mentioned in the List attached herewith for the …………Nos. of

Labours for the period of ………………. to ……………………(03 months only) .Documents are

checked & verified as per GSECL photo gate pass procedure.

Executive Engineer ( ) Superintending Engineer ( )

Signature with Stamp Signature with Stamp

Labour welfare Officer/Industrial Relation Officer

Factory Medical Officer: to maintain record in form no.32 &

Electrical Safety Officer

Safety Officer/Dy. Safety Officer

Factory Manager/Occupier

To, Security Officer: To issue gate pass & maintain record of gate pass. If any remark put up by

any officer, it will convey to Factory Manager & Occupier.

Following details shall be provided by Contractor on his Company’s letter head

Work Order No. & Date:

Subject of Work:

No. of Labours:

Details of Contractor & Contract Labour

Sr. Full Name of Permanent Present Date of Employees Identification

No. Worker as Address of Address of Birth / PF Code No. Mark on Body

per id proof Worker Worker Age

Tender Ref. No: GSECL/P&C/2026/466 Page |

LIST OF DOCUMENTS ARE ATTACHED WITH APPLICATION FOR PHOTO GATEPASSES

OF CONTRACTOR & CONTRACT WORKERS

Sr. Description of documents Attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 Insurance Policy as per subject of work order under the Workmen

Compensation Act,1923

4 Contract agreements/ subletting work contract documents with approval copy

5 Filled Gate Pass Application Form and List of Labours in 1 Copy.

6 Self-attested Copy of Id proof of Aadhar card or Election voting card or driving

license or Passport only

7 List of Indian Standard or International Standard mark PPEs provided to

contract worker in prescribe Format as per nature of hazardous process and

PPE undertaking of Contract Agency which submitted in work tender.

8 GSECL 3D animation Safety Induction movie showing attendance sheet copy

9 Final Safe Operating Procedure -SOP with JSA (Job Safety Analysis) signed

documents which submitted in work tender.

10 Qualification of work Supervisor, Safety supervisor, Safety Officer

11 Electrical Contractor License, Form-I & Electrical trade person qualifications

copy in Electrical work only which submitted in work tender.

12 Gujarat BOCW registration in Form-II copy if applicable

13 Form no.10: Prescribed for report of examination of the lifting machines like

CPB, winch machine, wire rope slings D-shackles, belt slings, chain slings,

eyebolts, polyester web/round sling etc of all capacities if used.

14 Driver license of LMW, Mobile crane, tractor, fork lift photo copy, RTO Fitness

certificate in from no.33, PUC certificate, Vehicle insurance policy, spark

arrestor if used.

15 Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/C&I/Environment survey/Chemical etc. measuring

/testing equipment’s /instruments if used.

16 Copy of Police Verification in respect of each contract workers

Signature of Sub Contractor Signature of Contractor with Rubber Stamp

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GUJARAT STATE ELECTRICITY CORPORATION LIMITED

SECTION I: GENERAL SAFETY RULES /NORMS TO

BE OBSERVED BY THE CONTRACTOR

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GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules.

Concern principle contractors are responsible for informing & observance of these rules by their

supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if any,

by them for the work contract awarded to them. Prior to commencement of the work, Contractor shall have

to submit a written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that

they have thoroughly gone through these Rules, have educated their employees / workers of their sub

contractor and will strictly observe the said Rules while execution of work under work contract awarded to

them. They will have to indemnify the company for any loss or damage / accident / injury to the company’s

property / employee or employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per Gujarat

Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per Aadhar card

/Election card id proof & to follow the GSECL gate pass issue policy Dtd.30th May, 2019 through

concern department EE & SE, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety

Officer, Factory Manager/Occupier & Security Officer. Concern department Executive Engineer &

Superintending Engineer must check/verify all relevant documents as per work order & nature of work

and list of documents as per application form for photo gate pass and to sign in application form after

documents verification and availability of PPEs and materials.

(02) In case of emergency, temporary photo gate pass is to be issued by Security Officer only for three

days with prior permission of Factory Manager/Occupier only. More than three days, Permanent photo

gate pass procedure shall be completed by contract agency for their contract workers.

(03) Following mentioned documents must check/verify by Labour Welfare Officer (LWO) or HR

Executive and Industrial Relation Officer (IRO) of Power Station and then after sign in application for

photo gate pass.

Filled Gate Pass Application Form and List of workers/Labours on party’s letter head

Copy of Work Order

Copy of P. F. Code No.

Labour License /IMSW License Obtained for No. of Labours and validity thereof.

Gujarat BOCW registration in Form-II copy

Insurance Policy as per subject of work order under the Workmen Compensation Act,1923,

Insurance Obtained for No. of Labours and validity thereof

Notarized e-stamping contract agreements / Notarized e-stamping subletting work

contract documents with competent authority approval copy

Police verification copy

Copy of Id proof of Aadhar card or Election voting card or driving license or Passport only

GSECL 3D animation Safety Induction movie showing attendance sheet copy

(04) After checking/verification of LWO & IRO , Certificate of Fitness of employment in hazardous

process & operations in form no.33 of Gujarat Factories rules, 1963 shall be issued by GSECL Factory

Medical Officer for all contractor workers before commencement of work & examination

responsibility shall be taken by contractor as well as concerned Head of Department .Pre-employment

& Periodical medical examination of contractor workers shall be carried out in form no.32 from

GSECL Factory Medical Officer after every six (06) months of contractor with their contractor

workers. Contractor shall be fulfilled all health requirements before commencement of work. After

completion of medical examination in form no.32/33, GSECL Factory Medical Officer shall be signed

in contract worker gate pass procedure format.

(05) Contract worker gate pass will be issued after completion of safety induction through 3D animation

movie & Training record is to be maintained in IMS/OHSAS training format by Training Centre /

Efficiency Section.

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(06) As per application for photo gate pass format, Electrical Safety Officer shall check /verify following

documents and then after sign in application format.

1 Electrical Contractor License, Form-I & Electrical trade person qualifications copy in

Electrical work only

2 Qualification photocopy of Govt. License for Electrical Supervisor or Diploma /BE /

B.Tech(Elect), Electrical Safety Officer ( Diploma (Electrical) + 15 years’ Experience or

Degree holder (Electrical) + 10 years’ Experience)

3 PPEs for Electrical work

4 Safe Operating Procedure -SOP with JSA (Job Safety Analysis) signed documents for

electrical work

5 Approved NABL laboratory calibration certificates of electrical measuring /testing

equipment’s /instruments if used.

(07) As per application for photo gate pass format, Safety Officer/Dy. Safety Officer shall check /verify

following documents.

1 List of Indian Standard or International Standard mark PPEs provided to contract worker

in prescribe Format as per nature of hazardous process and operations. Also check PPE

undertaking of Contract Agency which submitted in work tender.

2 GSECL 3D animation Safety Induction movie showing attendance sheet copy

3 Safe Operating Procedure -SOP with JSA (Job Safety Analysis) signed documents

4 Qualification photocopy of work Supervisor (Minimum Diploma & Above) or Boiler

Competency/Proficiency Class-II/I, Safety Supervisor as per rules 68-S of GFR, Safety

Officer as per section 40-B of Factories Act,

5 Electrical Contractor License, Form-I & Electrical trade person qualifications copy in

Electrical work only

6 Gujarat BOCW registration in Form-II copy if applicable

7 Form no.10: Prescribed for report of examination of the lifting machines like CPB, winch

machine, wire rope slings D-shackles, belt slings, chain slings, eyebolts, polyester

web/round sling etc of all capacities if used.

8 Driver license of LMW, Mobile crane, tractor, fork lift photo copy, RTO Fitness

certificate in from no.33, PUC certificate, Vehicle insurance policy, spark arrestor if used.

9 Approved NABL laboratory calibration certificates of electrical/mechanical /Civil/C&I/

Environment survey/Chemical etc. measuring /testing equipment’s /instruments if used.

After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be signed in

Contract worker Gate pass application format.

(08) Security Officer must check copy of Police Verification in respect of each contract Workers and record

maintained in Security department. If any remarks put up by any officer, Security Officer will convey

the remark details to Factory Manager & Occupier and to take necessary action accordingly.

(09) Work Contract shall be completed by principal contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire Notarized subletting contract

documents with gate pass application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

(10) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid Electrical

contractor License shall be submitted to concern electrical department EE/SE/Electrical Safety

Officer/ Safety Officer/Factory Manager at the time of apply gate pass by agency/party with latest

renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be

Tender Ref. No: GSECL/P&C/2026/466 Page |

checked by Concerned HOD of Electrical Department/Electrical Safety Officer/Dy. Safety Officer/

Safety Officer/Factory Manager and same will be checked during technical scrutiny of any work tender.

(11) As per n ature of job/work, qualified supervisor (ME/M.Tech/BE/B.Tech + 2 years experiences

OR Diploma (Electrical/ Mechanical/Civil/C&I) + 5 years experiences OR ITI + 10 years experiences

in relevant work OR certified supervisor as per Factories Act/Electricity act/Indian Boiler

Regulation/National Building code,2016) shall be engaged by contract agency & qualification

certificate with experience certificate shall be submitted to concern EE,SE,LWO,IRO,DGM, Electrical

Safety Officer, Safety Officer /Dy.Safety Officer, Factory Manager/Occupier at the time of apply gate

pass and same will be checked during technical scrutiny of any work tender.

(12) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the work

on electrical lines and Apparatus, Contract person/worker possesses a certificate of competency or