Tender for Design, Supply, Installation, Testing and Commissioning of Grid Connected Solar Rooftop Systems and 5 years of Comprehensive Maintenance Contract (CMC) for Model Solar Village (MSV) execution for village-Kosamadi, District-Bharuch under Bharuch Circle.

estimated cost, implementation methodology and expected outcomes shall strictly conform to the respective DLC-

File No: DGCS/SGF/e-file/454/2026/1171/Commerece and Regulatory

Approved By: Additional Chief Engineer,Commerece and Regulatory,DGCS

Letter No: DGCS/0002/10/2026 Approved Date: 03-10-2026 16:18

approved and MNRE-sanctioned DPR. Obtain the approval of the competent authority and DLC, wherever required, and

ensuring that no change is permissible under MNRE Guidelines/sanction conditions.

3. District-level ownership and responsibility: The concerned SE/EE/DLC Convenor shall personally ensure end-to-end

coordination and compliance at district level, as per DPR, site conditions, beneficiary/institutional details, technical

feasibility, tender documents, approvals, tendering, evaluation, award, execution, commissioning, O&M, documentation,

progress reporting and closure. The Circle Office shall maintain complete records and shall be responsible for timely action

on all matters falling within its assigned scope.

4. DLC approvals and monitoring: The concerned SE/EE, being Convenor of the DLC as applicable, shall place all

matters requiring DLC consideration before the DLC in time and obtain its recorded approval/decision wherever required

under the MNRE Guidelines, sanction order, DPR or applicable DGVCL procedure. The DLC shall be kept informed of

implementation progress and shall supervise/monitor implementation regularly. Any issue affecting scope, cost, schedule,

beneficiary contribution, asset ownership, technical configuration or achievement of DPR outcomes shall be brought

before the DLC/competent authority without delay.

5. Tender document – mandatory MNRE provisions: The RFS/tender document shall incorporate, without omission, all

applicable provisions of the MNRE MSV Guidelines, subsequent amendments, MNRE sanction order, approved DPR and

applicable technical/commercial conditions. In particular, the tender shall clearly state that release of MNRE funds is

subject to the applicable scheme guidelines, sanction conditions, prescribed milestones, certifications and

availability/release of CFA.

6. Technical due diligence and feasibility: Before finalizing the tender, the Circle shall verify the actual site conditions

and feasibility of every proposed intervention. For solar PV capacities proposed for Government buildings/community

assets, the Circle shall ensure that the capacity is based on actual electricity consumption and feasible installation space,

as specifically required in the MNRE sanction order.

8. CFA and financial ceiling: For each Model Solar Village, the CFA shall remain within the amount sanctioned by MNRE

and the applicable scheme ceiling, or the CFA requirement based on the price determined through competitive tendering,

whichever is lower.

10. Payment and MNRE milestone alignment: The tender conditions and contract payment schedule shall be structured

so that DGVCL's payment obligations remain aligned with actual availability/release of CFA and completion of prescribed

milestones. The MNRE guideline provides for CFA release in the broad sequence of 40% at award of all works in the DPR,

40% after completion of all works and DLC certification, and 20% after at least six months of operation. The tender shall

clearly disclose this funding dependency and shall not create an unconditional financial commitment beyond

approved/sanctioned provisions.

11. O&M and performance requirements: The tender shall include comprehensive O&M, preventive and corrective

maintenance, monitoring/data logging, performance requirements, response timelines/SLAs and warranty obligations for

the period specified in the approved DPR/tender.

12. Asset ownership and handover: Assets created through the MSV grant shall be handed over/owned and operated by

the concerned Gram Panchayat or eligible community collective, as applicable under the MNRE Guidelines and approved

DPR. The tender shall provide for documentation, commissioning records, warranties, manuals, training and formal

handover so that ownership and operational responsibility are clearly recorded.

13. DISCOM interface and grid-related arrangements: Where grid-connected systems are involved, the tender and

execution shall provide for all applicable technical specifications, connectivity, protection, metering, synchronization, net

metering and distribution-system augmentation requirements identified in the DPR.

14. Timeline – strict adherence to DPR: The entire work shall be completed within the implementation period prescribed

in the approved DPR and applicable MNRE sanction/guidelines. The Circle shall prepare a detailed activity-wise schedule

covering tender preparation, DLC/competent approvals, publication, bid evaluation, award, supply, installation,

commissioning, certification, O&M and final reporting.

File No: DGCS/SGF/e-file/454/2026/1171/Commerece and Regulatory

Approved By: Additional Chief Engineer,Commerece and Regulatory,DGCS

Letter No: DGCS/0002/10/2026 Approved Date: 03-10-2026 16:18

15. Progress reporting and records: The concerned SE/EE, being Convener of the DLC shall submit regular

implementation progress reports to the DLC and to this Office for further reporting to NPIA (REC) /MNRE through the

prescribed channel, as applicable. All tender documents, approvals, comparative statements, award documents, site

records, inspection reports, commissioning certificates, photographs, geo-tagged evidence where required, invoices,

payment records, asset registers, O&M records and DLC certifications shall be systematically maintained.

16. GFR, PFMS, audit and financial compliance: All applicable provisions of GFR 2017, including the requirements

referred to in the MNRE sanction, DoE instructions regarding flow of funds under Central Government Schemes/PFMS,

non-duplication of grants, accounting of interest, utilization certification, audited statement of expenditure and

audit/inspection requirements shall be complied with.

17. No duplication: The Circle shall verify that the same activity is not being claimed for grant support from another

Ministry/Department of Government of India. If convergence/additional funds are proposed, the source, purpose and

financial treatment shall be clearly documented and shall not result in duplication of CFA.

18. Changes, deviations and claims: No deviation from the sanctioned DPR, tender scope, quantities, technical

specifications, financial limits or implementation conditions shall be permitted merely on the basis of site-level instructions.

Any necessary deviation shall be processed through the prescribed approval mechanism before implementation. No claim

for additional financial liability shall be entertained unless it is duly approved by the competent authority and permissible

under the MNRE scheme/sanction.

19. Responsibility for tender quality and contract administration: The Circle Office shall ensure that the RFS/tender is

complete, unambiguous, technically sound and legally/commercially enforceable. The concerned officers shall be

responsible for tender processing, pre-bid clarifications, bid evaluation, recommendation/award as per delegated powers,

contract administration, site supervision, measurement/verification, commissioning, performance certification and O&M

monitoring. Any omission in the tender or contract which results in non-compliance, delay, ineligible expenditure or

financial liability shall be dealt with at the appropriate level as per applicable rules.

In view of above, you should initiate district-wise tender processing immediately, place required matters before the

respective DLC/competent authority in time, and ensure that tender award and subsequent implementation are completed

within the approved DPR schedule. Further administrative approval for floating tender is

The above instructions are issued to ensure district-level ownership with timely execution and as per administrative

approval of the competent authority.

Encl.: (1) MNRE MSV Guidelines dated 09.08.2024;

(2) MNRE Sanction Order dated 21.09.2026, 28.09.2026 & 29.09.2026;

(3) Approved DPR with related documents.

Addl. Chief Engineer (C&R)

DGVCL, Corporate Office, Surat

Copy F W Cs to:

1. P.S. to MD, DGVCL – for kind information.

2. Chief Engineer (O&M), DGVCL – for information and necessary coordination.

3. GM (F&A), DGVCL – for information and financial compliance coordination.

1. Concerned Conveners of District Level Committees (DLCs) – for information and necessary action.

File No: DGCS/SGF/e-file/454/2026/1171/Commerece and Regulatory

Approved By: Additional Chief Engineer,Commerece and Regulatory,DGCS

Letter No: DGCS/0002/10/2026 Approved Date: 03-10-2026 16:18

2. The Executive Engineers (O&M) / implementing divisions – for necessary action.

3. The Regional Office, REC Ltd., Mumbai.

4. The Section Office, REC Ltd., Vadodara.

File No: DGCS/SGF/e-file/454/2026/1171/Commerece and Regulatory

Approved By: Additional Chief Engineer,Commerece and Regulatory,DGCS