Manning/upkeep of non-core traction assets of different OHE/PSI depots under Kharagpur Division for 02 years.

T1- Financial Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by the chartered accountant with his/her stamp, signature and membership number shall be considered.

T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with his/her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Schedule Bank in India and it should not be more than 3 months old as on date of submission of bids. In Case of JV firms overall liquidity of JV firm shall be assessed by arithmetic sum of liquidity of all members of JV.

The tenders shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as document (Annexure-VA). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer.

The bidder should have satisfactorily completed (Completed service contract includes on-going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid) in the last three previous financial years and the current financial year upto the date of opening of the tender, one similar single service contract for a minimum of 35% of advertised value of the bid. Definition of Similar Service Contract specified by the competent authority: "Manning/Up keeping of depots, Offices, Workshops or any other offices under Government/PSU Organization having valid labour License issued by the state/Central Government." Work experience Certificate from of any private individual will NOT be accepted. Certificate from public listed company /private company/Trusts having annual turnover of Rs.500 crore and above subject to the same being issued from their Head Office by a person of the company duly enclosing his authorization by the Management for issuing such credentials. Notes: the bidder shall submit details of work executed by them in the prescribed format along with bid for the service contracts tobe considered for qualification of work experience criteria clearly indication the nature/ scope of contract, actual completion cost and actual date of completion for such contract.

The bidders are required to submit GST registration certificate as per GST Act, 2017. Any correction/guidelines issued in this regard by Head Quarter/Railway Board from time to time shall be applicable.

PAN details should be attached.

Declaration of proprietorship/partnership firm and necessary document should be submitted along with tender document.

The tenderer must upload a copy of ESIC & EPF registration document with the tender bid.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification of lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.

In case of any wrong information submitted by bidder, the contract shall be terminated, Earnest Money Deposit (EMD) and Performance Guarantee (PG) of contract forfeited and agency barred for doing business on entire Indian Railways for 2 (two) years.

With such a system of self-certification of credentials, tender finalization should also be speed up. It has accordingly been decided that the tender validity period should be reduced to 60 days for single packet and 90 days for two packet system of tendering for bidders having affidavit based system of credential verification.

Price Variation Clause as mentioned in the tender document "PVC is applicable as per of PVC clause no. 5.7 & 5.8 as per General Conditions of Contract for Services- January-2018 or amended time to time".

All the schedule rates are inclusive of all taxes, duties, freight, incidental charges and GST etc.

Inter se ranking will be decided based on the taxes and duties as on date of opening.

Any changes in GST rate (increase/decrease) as the case may be shall applicable in the contract and will be paid by the firm/Railway.

The rates quoted shall be FIRM and shall include all statutory obligations on the part of the contractor.

Before submitting a tender, the bidder will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the services are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-4.42 of the General Conditions of Contract for Services the completion of works to the entire satisfaction of the competent authority.

Bidders will examine the various provisions of the Central Goods and Services Tax Act.2017(CGST)/Integrated Goods and Services Tax Act.2017(IGST)/Union Territory Goods and Services Act.2017(UGST)/respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt. & as amended from time to time and applicable taxes before bidding. Bidders will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful bidder who is liable to be registered under CGST/IGST/UGST/SGST Act. shall submit GSTIN along with other details required under CGST/IGST/UGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful bidder is not liable to be registered under CGST/IGST/ UGST/SGST Act, the railway shall deduct the applicable GST from his/her/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

The contractor have to submit the invoice (bill) duly segregating the GST component, attendance particulars, ESIC & EPF documents from the Gross amount of work executed.

PAYMENT TERMS: 100% Monthly Payment will be made on monthly watch & word services for the month as per attendance register book. Monthly bills in duplicate shall be submitted by the contractor. All invoices shall be accompanied by the following i) GST component, ii) Attendance Register book duly filled and counter signed by the concerned ADEE/TRD's, iii) ESIC particulars, iv) EPF particulars and v) Detailed entries made in the measurement book.

All bidders please note that manual/offline mode of payment through Demand Draft, Banker's cheque, Cash Deposit receipts etc. shall not be available. The bidders will have to make payment towards tender document cost and earnest money against advertised tenders through online payment modes like net banking, debit/credit cards etc. available on IREPS portal.

Online Payment:- The detailed payment transaction particulars should be attached as attachment.

If the bidders deliberately gives/give wrong information in his/her/their tender or creates/create circumstances for the acceptance of his/her/their tender, the Railway reserves the right to reject such tender at any stage.

The bidders shall keep the offer open for the time minimum period as mentioned in NIT from the date of opening of the tender, within which period the bidders cannot withdraw their offer, subject to the period being extended further if required, by mutual agreement from time to time. Any intervention of the above condition will make the bidder liable for forfeiture of his security deposit for due performance of the foregoing stipulation.

It shall not be obligatory on the said authority to accept the lowest tender and no bidder/bidders shall demand any explanation for the cause of rejection of his/her/their tender.

If the bidder/s expires after the submission of his/her/their tender or after the acceptance of his/her tender, the Rly. shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled unless the firm retains its character.

The EMD deposited of the successful bidder will be returned to the successful bidder after the submission and Verification of the Performance Guarantees as per clause 4.11 of this General Conditions of Contract. The Ernest Money of other Bidders shall save as herein before provided be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon. The Earnest Money should be demanded in the form and manner as per the latest instructions issued by the Railway Board from time to time. As per GCC Service-2018 para 3.3-MSEs registered with District Industries Centres, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and Handloom, any other body specified by Ministry of MSME or Startups as recognised by Department of Industrial policy & Promotion shall be exempted from payment of minimum EMD detailed in the bid.

The successful bidder shall submit the Performance Guarantee PG (GCC Service Para 4.11 and RB letter 2017/EnHM/25/11, Dated 24.05.2024) in any of the following forms, amounting to 05% (Five percent) of the contract value in four separate parts of 1.25% each of the contract value, within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA) : i) A deposit of Cash. ii) Irrevocable Bank Guarantee. iii) Government Securities including State Loan Bonds at 5 percent below the market value. iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks. v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks. vi) A Deposit in the Post Office Saving Bank. vii) Deposit in the National Savings Certificates. viii) Twelve years National Defence Certificates. ix) Ten years Defence Deposits. x) National Defence Bonds and xi) Unit Trust Certificates at 5 percent below market value or at the face value whichever is less. Also, FDR in favour of FA and CAO (free from any encumbrance) may be accepted. NOTE: The instruments as listed above will also be acceptable for Guarantees in case of Mobilization Advance ( if applicable). Bank guarantee, should be addressed to FA & CAO, S E Railway, 11, Garden Reach Road, Kolkata-700043.

Performance Guarantee - The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto 90 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31st day after the date of issue of LOA. Further, if the 90th day happens to be declared holiday in the concerned office of the Railway, submission of PG can be accepted on the next working day. In all other cases, if the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract is liable to be terminated. In case contract is terminated Railway shall be entitled forfeit Earnest Money Deposit and other dues payable against that contract.

The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the contractor shall get the validity of PG extended to cover such extended time for completion of work plus 60 days.

The value of PG to be submitted by the contractor will not change for variation upto 25 percent (either increase or decrease). In case during the course of execution, value of the contract increases by more than 25 percent of the original contract value, an additional Performance Guarantee amounting to 10 percent for the excess value over the original contract value shall be deposited in four equal parts by the contractor. On the other hand, if the value of Contractor decreases by more than 25% of the original contract value, Performance Guarantee amounting to 10% of the decrease in the contract value shall be returned to Contractor. The PG amount in excess of required PG for decreased contract value, available with Railways shall be returned to contractor dully safeguarding the interest of Railways. The applicable Performance Guarantee shall be calculated as per the revised value of the contract covering all variations upto the determination of the contract. If the penalty imposed exceeds 50% of the applicable maximum penalty (as per the revised value of the contract), a PG equivalent to 25% of the applicable PG shall be forfeited. If the penalty imposed exceeds 75% of the applicable maximum penalty, a PG equivalent to 50% of the applicable PG shall be forfeited. The PGs shall be encashed after the completion of the contract.

The Performance Guarantees (PGs) shall be released after physical completion of the work/service delivery based on 'Completion Certificate' issued by the competent authority stating that the contractor has completed the assigned services in all respects satisfactorily and passing of final bill based on "No Claims Certificate" from the contractor.

Whenever the contract is rescinded, the Performance Guarantee shall be encashed/ forfeited. The balance work or services for the same shall be got done independently without risk and cost of the failed contractor. The failed contractor shall be debarred for a period of 02 years from the date of such rescindment from participating in the contractor is a partnership firm, then every member/partners of such a firm shall be debarred for a period of 02 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract in his/her individual capacity. The manager shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of - (a) failure by the contractor to extent the validity of the Performance Guarantee as described herein above, in which event the manager may claim the full amount of performance guarantee. (b) failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the clauses, conditions of the agreement, within 30 days of the service of notice to this effect by manager. (c) the contract being determined or rescinded under provision of GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.

Unless otherwise specified in the special conditions of the contract, the accepted variation in quantity of each individual item of the contract would be upto 25% of the quantity originally contracted. The contractor shall be bound to carry out the service at the agreed rates and shall not be entitled to any claim or any compensation whatsoever upto the limit of 25% variation in quantity of individual item of services.

Variations in Quantities During Execution of Service Contracts: The procedure detailed below shall be adopted for dealing with variations in quantities during execution of service contracts- 1) Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required. 2) In case an increase in quantity of an individual items by more than 25% of the agreement quantity is consider unavoidable the same shall be got executed by floating practicable quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions: - a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than SA Grade. i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender. ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned shall be paid at 96% of the rate awarded for that item in that particular tender. iii) Variation quantities of the individual items beyond 150% will be prohibited and could be permitted only in exceptional unavoidable circumstances with the concurrence of associated finance and shall be paid at 96% of the rate awarded for that item in that particular tender. b) The variation in quantities as per the above formulae will apply only to the individual items of the contracts and not on the overall contract value. c) Execution of quantities beyond 150% of the overall agreement value should not be permitted and if found necessary should be only through fresh tender or by negotiating with existing contracts with prior personnel concurrence of FA & CAO . FA & CAO (C ) and approval of General Manger. 3) In case where decreases is involve during execution of contract - a) The contract signing authority can decrease the items upto 25% of individual items without finance concurrence. b) For decrease beyond 25% for individual items or 25% of contract agreement value the approval of an officer not less than ranke of SA Grade may be taken, after obtaining 'No Claim Certificate' from the contractor and with finance concurrence giving details reasons for each such decreases quantities. C) It should be certified that the work proposed to be reduce will not be required in the same work. 4) The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for the other items). A minor value items for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value. 5) As far as SOR items are concerned the limit of 25% would applied to the value of SOR schedule as a whole and not on individual SOR items. However, in case of NS Items the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (Single percentage rate or individual rate). 6) For tenders accepted at Zonal Railway level variation in the quantities will be approved by the authority in whose powers revised value of the agreement lies. 7) For tenders accepted by General Manager variations upto 125% of the original agreement value may be accepted by General Manager.

The aspect the vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease value of contract agreement, the vitiation shall be on the contractors account payment shall restricted to the lowest calculated value of all valid offers).

For settlements of disputes Arbitration provision of relevant clauses of S. E. Railway Standard General Conditions of Contract for Services of January - 2018 with up-to date correction slip will be followed.

The Railway reserves the right of not to invite tenders for any of the railway work or works or to invite open or limited tenders and when tenders are called, to accept a tender in whole or in part or reject any tender or all tenders without assigning reasons for such action.

Declaration on the no. of labours required in a contract: In the instant tender on any single day during the execution of the contract the contractor will be required to deploy per Depot 3 Nos. (Day Shift-01 No., Evening Shift-01 No., Night Shift-01 No. ) of labour with their suitable rest giver on any single day for the work. Hence, tenderer should ensure the total Man power to be deploy are 42 Nos. (Including RG & LR.) for 14 Nos. depot every day.

Imposition of Penalty: The violation of Labour Laws viz. Contractor Labour (Regulation & Abolition) Act, 1970 & Central Rules, 1971 made thereunder or other applicable Labour Laws under the jurisdiction should attract following penalties in addition to the penalties imposed by Statutory Authorities in terms of applicable Acts/Rules:- i) Delay in payment of dues to any workmen Rs.100/- per day per workman. ii) Non- compliance(s) of any other provision Rs.5,000/- for each non of labour laws, pointed out by compliance informed in Employer/Engineer or their representative writing, under the contract. The decision of Engineer with regard to the merits of imposition of penalty, determination of non-compliance and amount of penalty shall be final and binding on Contractor. The 'Contract' under this sub-clause shall include any workmen employed by Contractor working within premises of Works at Employer's establishment whether directly or through Sub- Contractor etc. For non-provision of manning/upkeep or any absentee of deployed staff, the contractor should ensure the suitable replacement. If the contractor fails to provide the suitable replacement a penalty of Rs.700/- (Seven Hundred) per day, per shift to be deducted from contractor's monthly bill.

Responsibilities of Contractor: As per clause 35 above the tender document regarding the maximum number of labours to be deployed in the contract on any single day will be final. Applicability of the prevalent labours law, in the contract will be guided by that declaration.

Registers to be maintained by the contractors (Rule 75 & 78 of CLRA Rules1971): Every contractor shall, in respect of each contract with Railway, where he engages contract labour shall maintain the following registers: (a) Register of persons employed (Form- XII). (b) Muster Roll and a Register of Wages- cum-Muster Roll (From-XVII). (c) Register of Deduction for damage or loss, Register of Fines and Register of Advances in From-XX, XXI, and XXII, respectively. (d) Register of Overtime in Form-XXIII recording therein the number of hours of and wages paid for overtime work if any. (e) Wages slips for the contractor labours (From-XIX). Contractor must preserve all registers and other records in original for a period of three calendar years from the date of last entry therein (Rule 80). The contractor will ensure to open bank accounts for each continuous worker employed by him and his sub-contractors and all the payments to workers will be related through bank accounts (as per extant rule).

Daily Labour Register: For each contract site one register shall be maintained containing therein the number of labour deployed by the contractor. This register shall be signed jointly by the authorized representatives of the Principal Employer and the Contractor.

The Contractor shall ensure the registration of all his eligible workers, inclusive of Sub-Contractor and Petty Contractors, with Labour Commissioner, EPFO, ESI and BOCW (Building and Other Construction Workers) Board.

EPF and ESI Registration and making contribution: Under EPF Act and ESI Act, the contractor has to register itself in the respective officers and get the EPF and ESI nos. for his labour (as per extant rule). Firm/Contractor has to obtain UAN (Universal Account Number) for each of his employees. The contractor has to submit a monthly report of deposit of EPF and ESI in respect of his labour to the Principal Employer. If any shortfall is noticed, the amount will be recovered from the contractor's running bill and be deposited with the respective authorities (as per extant rule).

If, it is feel by the tender inviting authority/executing authority for improvement of health & hygiene the contractor may be asked for provision of bio-toilets in lieu of the conventional toilets.

A power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Apostille certificate.

As per Railway Board Letter No. 2017/CE-I/CT/9, Dt:31.05.2023, Contractor's e-MB is applicable when contracts value more than Rs.5 Crore.

The work will must be satisfactorily completed within LOA mansion date. The firm/agency must do the work in progressive manner in terms of duration of the contract. Otherwise the competent authority taken necessity action as per GCC clause.

Shramik Kalyan: You are advised to get registered www. shramikkalyan.indianrailways.gov.in portal and upload all data related to manpower provided for this instant of work as per Govt. rule. Contractor should follow Railway Board latest guide lines as per letter No. 2026/E(LL)/AT/CNR/5 dated 11.05.2026 and other guidelines issued by Competent Authoritise.

In case, the evaluated financial offers of two or more technically qualified bidders are Lowest and same then clause 2.6.4 of GCC for Services shall be followed. In this scenario Annexure-1 in GCC for Services shall be considered for scoring and Bidders must ensure to upload all necessary documents as asked in Annexure-1 (in GCC for Services) during participation. GCC Service Contract with latest corrections as issued from time to time is applicable for this contract.

Clause 6.12: Child Labour (Prohibition and Regulation) Act, 1986 Provisions of Child Labour (Prohibition and Regulation) Act, 1986 along with its latest amendments would be binding on the contractor. Clause 6.12.1: Non-Employment of Labour below the Age of 18: The Contractor shall not employ anyone below the age of 18 as labour directly or through petty contractors or sub- contractors for the execution of work.

Non-employment of female Labour: The Contractor shall not deploy any female staff at night time.

Minimum Wages, ESI and EPF for all the staff (Skilled/Semi Skilled/Unskilled) engaged by the contractor has to be paid regularly without any excuse. Clause 6.16: Police Verification of Labour employed by Contractor. The contractor is required to submit Police Verification certificates for all contractual staff that she/he will be hiring for delivery of services for Indian Railways. The format for the same is provided in the Annexure Xl as per GCC-2018.

The Railways representative shall have the authority to advise the contractor to remove or replace any workman/men whom he considers incompetent, unsuitable or otherwise

During duty hours if any accident/mishap happens with the contractor's staff then he will be fully responsible for it. In case any deputed staff by the contractor is being seriously injured / meet an accident while working, the contractor will be totally responsible to provide medical assistance to such employee of the contractor immediately and if any staff will meet with casualty while working, Railway Authority will not be responsible at any moment and railway administration will not provide any claim against the Same.

All deputed staff by the contractor will be responsible for their misbehaviors with any railway staff. If such misbehavior or incidence will take place by contractor staff, competent authority will have right to impose penalty for such incidence and such employee shall be removed. In that case, the contract may be terminated by the competent authority, if necessary.

Any damage/theft/loss caused to Railway property due to negligence, carelessness on the part of the staff employed by the contractor, shall be made good by the contractor at his own cost. If he fails to do this, Railways shall be within their rights to affect necessary recoveries from the contractor's bill and through other means as per the law.

It shall not be obligatory on the said authority to accept the lowest tender and no tenderer/tenderers shall demand any explanation for the cause of rejection of his/their tender.

No staff/labour deputed should consume alcoholic liquor during duty or be drunken condition on duty. If any staff is found in drunken condition, he will immediately prohibited from work and suitable replacement to be made immediately. In such incidents contractor is liable for a penalty of Rs. 5000/- in each case.

The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern or Company. If the tender is submitted on behalf of a partnership concern, he should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.