Request for Proposal for Engagement of an Event Management Agency for Overlays Operations and Event days for the Khelo India Youth Games 2023 Tamil Nadu

Amount

Event Management Agecny (EMA)

State Coordination

Venue Operations

Accreditation

Design Agency

Invitations, Stationery & Collaterals

Sports Presentation

Spectator Engagement

Media Operations

Branding

Venue Overlays

ICT & Hardware support

Post Games Report

Host City Activation

Workforce

Description of Work / Item(s)

Amount

BRANDING

Flex & Frame / Inside & Outside MS Pipe Frame with 320 GSM Blackback Star Flex (Backdrops, Venue Branding, Main Gate Arch, Champions Board, A Boards, Signages at Venue, FOP Zoning, Box Branding, Standees, Directional Totem, and any others) and essential structural support as per the specific dimensions to be identified for different Venues

Vinyl Branding Vinyl Printing and Pasting

Vinyl on Sunboard Branding Vinyl Printing and Pasting on 3mm Sunboard with Matte Lamination

Vinyl on Sunboard Branding Vinyl Printing and Pasting on 5mm Sunboard with Matte Lamination

One way Vission Vinyl Printing and Pasting

Roll up Standees 3ft x 6ft with 320 GSM Blackback Star Flex

Drop Down Flex 320 GSM Blackback Star Flex as per the specific dimensions identified for the different buildings

Design, Supply and Commissioning of Helium Balloons 15 ft diameter To be provided with graphic printing and to have the capability of being elevated to a height of 80-100 feet

Pole Branding Knitted Polyester. Media to be held in its position either with the help of existing horizontal pipes. Velcro strips to be provided to hold the banner in place.

Modular Truss System branding Flex fixed on different shape of truss structures

Hologram Fans 3D Hologram fans with min. 1080 pixels resolutions includig content development.

LED Perimeter System 16MM - 20MM LED System with Nichia high brightness LED Module. Brightness should be of min. 5500 to 7000 nits. Viewing angles of 120° H

Projectors The projector with 6000 lumens provides a bright and sharp display, it offers a high level of brightness, the projector should comes with multiple connectivity options, including HDMI, VGA, USD and audio ports for seamless connection with various devices, such as computer, laptop etc.

Projectors The projector with 10000 lumens provides a bright and sharp display, it offers a high level of brightness, the projector should comes with multiple connectivity options, including HDMI, VGA, USD and audio ports for seamless connection with various devices, such as computer, laptop etc.

Flag Flags with pole of min. 12 ft. height.

Description of Work / Item(s)

Amount

Tentage :-

Two Tier Structure Two Tier Structure made of imported aluminum extrusions with base plate anchored to the ground. Top covered with fire retardant and waterproof PVC fabric. Side height should be 6mtr Both the ground and upper floor should have false cealing and fabricated side walls. Side walls should be made of glass supported with pillers & channels.

Curved Structure Curved Structure must be made of imported aluminum extrusions with base plate anchored to the ground and covered with fire retardant and waterproof PVC fabric. The Curved structure is of curve/onion shape, centre height 7.25mtr to 7.50mtr.

Temp Mini Stadium Construction of temporary mini stadium using , metallic / shipping containers like structure , with atleast 3 to 4 containers stacked on each other with top covering of metallic trusses and customised aumiinium section structure , water proof and weather proof . The mini stadium should have inbuilt retractable seatings , toilets , airconditioning system , stair cases leading to the upperfloors of the container stuctures , inbuilt wiring and electrical distribution system

Multipeak Structure Conceptualization, designing and installation of Multi-peak structure made of aluminium sections and roof in transparent Waterproof and fire retardant PVC coated polyster. The structures peaks should be of size of 5M x 5M and & clear Side height 6 mtr and center height 8.5 mtr.

German Hanger a)Side height should be 4mtr to 6mtr and center height 7.25mtr to 15mtr with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition - (b) Electrical / Technology: . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding with adequate number of entry exit points including emergency exits.

Dome Structure Dome Structure must be made of imported MS Pipe with Eave Connector and covered with fire retardant and waterproof PVC fabric. Dome Structure centre height 30ft and Dia 30m. with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition - (b) Electrical / Technology: . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding with adequate number of entry exit points including emergency exits. ***After Installation of structure, recognised structural engineer appointed by the vendor should verify and give safety certification.

Pagoda - 3M X 3M Supply, erection and dis- assembling of tents of a) The minimum internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling. As specified b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Approximate 2 no’s 5A/15A electrical sockets in each Hanger. . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. ***After Installation of Pagoda, recognised structural engineer appointed by the vendor should verify and give safety certification. e) Cabling from nearest electrical source/DG Set is to be ensured. f) Interior AC Duck to be covered with Octornum Panels and Branding. ***After Installation of structure, recognised structural engineer appointed by the vendor should verify and give safety certification.

Pagoda - 5M X 5M Supply, erection and dis- assembling of tents of a) The minimum internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling. As specified b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Approximate 2 no’s 5A/15A electrical sockets in each Hanger. . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. ***After Installation of Pagoda, recognised structural engineer appointed by the vendor should verify and give safety certification. e) Cabling from nearest electrical source/DG Set is to be ensured. f) Interior AC Duck to be covered with Octornum Panels and Branding. ***After Installation of structure, recognised structural engineer appointed by the vendor should verify and give safety certification.

Octonorm Panels Height -2.5 M (average size 4m x 3m / 3m x 3m) Partitions shall be made in prefabricated aluminum sections with laminated panels. And Laminated Doors with knob, lock and key for each rooms. Sizes: :- Size of 1 module: height - 2.5m, width- 1m. :- Consists of aluminum profiles and polypropylene sheet.

Chinese Tents/Canopy (3M X 3M) Canopy with platform and carpeting

Patio Umbrella (Height - 2.5 M) Branded Umbrella with Base

Platforms :-

Wooden Platforms 19 mm 2 layered BWP with hardwood framing of minimum 4 inch.

Stage (1' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (2' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (3' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (4' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (5' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (6' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (7' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Stage (8' Height) Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design.

Steps (1' / 1.5' / 2' / 2.5' / 4' Ht) Steps as per the stage and riser requirements

Double layered BWP ply with capable of supporting loads of 500 KG. per Sq. Mt. and 250 KG point load, without deformation.(Kho-Kho)

Plywood wall behind the target for safety (archery targets) (Height - 10ft/12ft/15ft) Plywood Walls with Black/ Green Cloth or Fabric will be required with proper support.Wherever required to erect the wall behind the target and partition walls.

Victory Stand a.Tiered victory stand dimensions: separate boxes total 3nos (1set) and ht should be as per requirement (Team Sports and Individual sports to be made as per dimensions), as per instructions of Director Of Competition. b. The victory stand shall be constructed in accordance with National Building Code/ applicable International Safety codes for temporary structures. After Installation of Victory Stand, recognised structural engineer appointed by the vendor should verify and give safety certification. c. location to be coordinated with Director Of Competition.

Podium Podium for speech

Furniture, Fixtures & Equipments :-

Executive Table (5'X2') Elegant design and material used as MDF & Particle Board, walnut brown in colour with lockable drawer.

Table (4'X2') Wooden Tables/ Plastic Tables with cloth & Frills

Round Table (6' Dia) Round table with Glass or wooden polished top and Mild steel frame.

Bar Table (4' Dia)

Executive chair Wheeled Chair with Leatherette. Upholstery with Back Support and Side Arms

Hydraulic Bar Chair (Aquatics & Boxing) (5' height Max.) adjustable height

Metal Chair with cushion Chair with Leatherette Upholstery with Back Support and Side Arms

Plastic chair Plastic chair with arm support

Folding Stools about 1ft ht , canvas seating with iron frame

Benches for Players Seating (6' X 3' X 1.5'H) Wooden Benches for Players to sit (Dugouts, holding area, changing rooms, substitutes, etc)

Player Dugouts Moveabe Dugouts Proper with 10 Seater fitted Chairs and Branding for Football, rugby,Handball & Hockey FOP and any other (Min 8*3 m, Weather Protection)

Sofa (2 seater) Seamless design of plush seating in quality leather

Sofa (1 seater) Seamless design of plush seating in quality leather

Coffee Tables (1.2 M X 0.6M X 0.4M) Wooden Polished Centre table

Massage tables (28" W X 72" L X 23" H) 2" Thick Cushion of Multi-Layer Foam, Oil & Waterproof. Portable & Foldable

Almirah (52"H X 15"W X 26.5"D) Precision steel ball-bearings. High-side drawers accept letter size hanging file folders. Core-removable lock. Aluminium handles and label holders.

White Boards (4' X 2') White Board With Stand

Cooler Box 50 Ltr Capacity Manufactured from USDA/ FDA/ EU approved food grade polyethylene. PU filled & UV stabilized. Used for storing chilled soft drinks, perishable items, snacks, pastries & frozen foods.

Portable Sauna Bath A multi-purpose bathtub that folds into a flat and portable size 220V

Fridge Fridge should be branded and Capacity of 185 ltr

Pedestal Fan Standing/ Mobile Fans - Sweep 40 cm (400 mm), with base.

Mist Fan 26″ Dia. Voltage 220V/50Hz. , Height : 2 Mtr. Fan of Motor : 100% Copper winding, heavy duty

200 L Capacity with top open door Deep Freezer should be of recognised brand. Cabling from nearest electrical source/DG set to be ensured including establishment of proper routing and necessary safety precautions.

AC (3 Ton) Standing / Mobile AC

AC (5 Ton) Standing / Mobile AC

Wash Basin Movable wash basin with water container (water to be ensured thorughout the day.

Extension cords Copper Wire required at various points for extending the power requirement to desired locations.

Barricading :-

Bamboo Barricading / Wooden Frame with cloth masking (10'/12' Height) Black / White cloth masking

Mojo Barricading High MS Structure with interlocking system. (Temporary barriers used to control the flow of people and prevent access to restricted areas.

Tensile Barriers Retractable Belt Posts or Belt Stanchions

Queue Manager (Set of 2 nos.) Posts with velvet ropes(Red)

Traffic Cones (30")

Others :-

Chemical toilets Portable toilet with PVC / MS frame body. Plumbing with quality EWC, flush tank, taps and washbasin. Waste removal and cleaning staff, water facility, plumbing and tank (2000 liter to 5000 liter water tank will be keep on 8 feet height. Platform provisioning subject to the identified area.

Portable air conditioned mobile toilets

Mega Phone for (Atheletic) Mega phone with batteries and mic

Ice Ice made with RO water in small polybags of sizes ranging from 5kg to 10 kg. SAI will intimate the day-wise requirement of ice from as per the match schedule.

Mesh Carpet mesh fabric to be installed on the ground

Carpets Carpet 2mm with Laying and Installation 3m / 2m width - each roll

Carpets Carpet 3mm with Laying and Installation 3m / 2m width - each roll

Door Foot Mat 3 X 5

Anti Slippery Mat Anti Slip Rubber Floor Mat thickness of 10mm with Mini Drain Holes. Mostly, its used for Swimming Purpose.

Mirrors (6' X 3')

Fire Extinguishers Multipurpose Uses ABC Type fire extinguisher 2 Kg with 5 years Warranty.

Fire Extinguishers Multipurpose Uses ABC Type fire extinguisher 5 Kg with 5 years Warranty.

Bins (120L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Bins (30 L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Bins (10 L) Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Broadcasting Requirements :-

Camera Platform Platform made in metal frame with 1-inch, 1.5-inch, and 2-inch pipes and shape of rectangular with 19mm ply on top with carpeting. Platform with various different sizes with various different heights with Ladders as per the platform height and riser requirements including black masking,

Scafolding Providing and fixing double scaffolding system (cup lock type) made with 40 mm dia M.S. tube 1.5 m centre to centre, horizontal & vertical tubes joining with cup & lock system with M.S. tubes, M.S. tube challies, M.S. clamps and M.S. staircase system in the scaffolding for working platform etc. Height as per broadcasting requirement upto 5 meter.

Wire Manager (Length : 1m) Material: NR/SBR Rubber • Hardness: 80 ShA • Density: 1.9 g/cm³ Wire managers to bear the load of heavy vehicular and pedestrian traffic with a high-visibility, anti-slip yellow cover

DG sets :-

1010 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

750 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

500 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

250 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

125 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

62.5 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

18 - 30 KVA 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days. The cost of fuel for running per hour is to be mentioned in respect of each of the DG Set. The final bills for fuel shall be verified against the running hours per day in respect of each DG Set. Cost of Genset to be consider with 12 hours of fuel.

Lights :-

SPORTS LIGHTING (200 watt) LED lights with movable fixtures

SPORTS LIGHTING (400 watt) LED lights with movable fixtures

SPORTS LIGHTING (800 watt) LED lights with movable fixtures

SPORTS LIGHTING (1000 watt) LED lights with movable fixtures

High wattage metal halide lights (400 watt) Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

High wattage metal halide lights (200 watt) Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Outdoor Led Light 200 Watt Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

LED Par64 (Warm white) Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Sharpy Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Net Light / Rice light (Warm white) LED serial lights, Coloured Rice LED Light Length: 10 m

Pear Avolight board 2014

Haze Machine

DMX Rax

Power Board

Blinder

Light Designer

Anamorphic Screen Anamorphic Srcreen to run anamorphic content/3D Content, designed for optical illusion where it seems like a individual is looking a 3-dimensional picture. Combination of digital art and large-format display technology that allows images to appear to leap out from flat surfaces when viewed from a certain vantage point.

Holographic Projection Machine Captivating visual effects that can add a futuristic and immersive element to events. These projections create the illusion of three-dimensional objects or scenes floating in mid-air.

Trussing for Lights 400mm to 1000mm with Base Plate/ support legs. Black Cloth masking to be done for truss and cables to be hidden.

Rubber tiles (20mm thickness)(Weightlifting)

Metal Poles(Kalaripayattu) 10 ft high metal poles of dia 100mm and thickness of 5mm

Cycle stands Metak Fabricated Cycle stand for 20 cycles

Digital Clocks ( for call rooms)

Carpet - 15mm anti slip PVC floor mat vilnyl coil carpet roll

Caution Tape

Description of Work / Item(s)

Amount

HARDWARE SUPPORT (ICT EQUIPMENT)

Wi-fi Enabled High Speed Internet with LAN at all venues and FOPs along with routers, repeaters, switches and other hardware as necessary deemed by the EMA (100 MBPS connection)

Dedicated Leased Lines of 300 Mbps for Media Internet leased line – one to one

Dedicated Leased Lines of 300 Mbps for Broadcast Rooms Internet leased line – one to one

Projector with Laptop Projection Screen and Hardware/ Software to be included

Video Camera with Mixer 1.0-Type CMOS sensor . 4k60P / 50P 4:2:2 10-bit & FHD 120P.wide-angel 15x optical zoom .Dual pixel CMOS AF.Canon log 3 and HDR Proffesional..

TSR EQUIPMENT

HD LED Video Wall (30 ft X 20 ft) (with Cabling )

HD LED Video Wall (24 ft X 16 ft) (with Cabling)

HD LED Video Wall (20 ft X 10 ft) (with Cabling)

HD LED Video Wall (16 ft X 10 ft) (with Cabling)

HD LED Video Wall (12 ft X 08 ft) (with Cabling)

HD LED Video Wall (6 ft X 4 ft) (with Cabling)

LED TV (42 inch with table/wall mount)

LED TV (50 inch with table/wall mount)

LED TV (55 inch with table/wall mount)

LED TV - with Stand (25 inch)

LED TV - with Stand (42 inch)

LED TV - with Stand (55 inch)

Laptop i3 (16 GB RAM 512 SSD Win 10 with graphics card)

Laptop i5 (16 GB RAM 512 SSD Win 10 with graphics card)

Laptop i7 (16 GB RAM 512 SSD Win 10 with graphics card)

Desktop Computer with UPS

Colour Laser multi function Printers - All in One (With regular refilling of the toners)

Colour Photocopier Machine (With regular refilling of the toners)

Pendrive - 64GB (KIYG TN Branding)

2 TB external harddisk

wakie talkie Make of reputed Brand like Motorola/ Yashica or equivalent, VHF Devices

UPS 1KVA

UPS 5KVA

Telephone Set witrh STD and ISD

Description of Work / Item(s)

Amount

Post Games Report

Printing of Coffee Table Books/ Picture Books 13" X 11" with 100 pages, Hardcover, high quality print with gloss finish

Post Games Report Standard A4 Size Book

Media Report Standard A4 Size Book

Description of Work / Item(s)

Amount

Host City Activation

Host City Activation Plan – Bidder to attach detailed break - up of cost and the manpower to be deployed (Please refer the SOW for the price cap)

Description of Work / Item(s)

Amount

WORKFORCE FUNCTIONAL AREA

Security guard throughout the day with multiple shifts

Parking usher throughout the day with multiple shifts

Supervisor throughout the day with multiple shifts

House keeping throughout the day with multiple shifts

Sports Labour Manpwer to lift & move sports eqipment as an when requested by GTCC / Venue Manager / Technical Officals. The manpower deployment day-wise has to be discussed with SDAT Official before deploying on-site

Description of Work / Item(s)

Amount

STATE COORDINATION

State Coordination fees

State Liasioning Officer Head

SLO Supervisors / Team Lead

State Liasioning Officers

Project Management System Software Development & Management of Project Management System Software with the features defined in the SOW

Description of Work / Item(s)

Amount

Games Operations

Game operations fees

Core Team

Functional Head

Accredation Team

Sports Presentation Team

Collateral and Protocol Team

Spectator engagement Team

ICT Team

GMS/GTCC Team

Sports Kit Distribution & Coordination Team

Volunteer Management Team

Venue Branding Team

Operations Team

Overlays Team

Description of Work / Item(s)

Amount

ACCREDITATION FUNCTIONAL AREA

Accreditation Cards along with Lanyards including QR CODE / Barcode Standard size of PVC card (with different card types/ different colors) Technical Specification of Accreditation Card Material: PVC ID Thickness:PVC ID Thickness: 30 mm Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches) Design and logo will be provided once tender is awarded Technical Specification of Lanyards 16 mm wide thickness. 36 mm length Rotating metal C. Hook. Lanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from SDAT Standard smaller in size with different colour as per the category

Generic pre- printed day passes along with Lamination Pouch and Lanyards including QR CODE / Barcode Technical Specification of Lamination Pouch for Emergency Day Pass Material: PET+EVA. Thickness: 0.30mm/300 microns Melting Point: 110 degrees Celsius. Lamination Temperature: 110-140 degreeCelsius Size: for A6 paper passes Technical Specification of Accreditation Cards/Passes Paper. 120 GSM Size: A6 Technical Specification of Lanyards 16 mm wide thickness. 36 mm length Rotating metal C. Hook. oLanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from SDAT

QR Code/ Barcode Scanner at each Venue Scanner with Manpower in Event T-shirt for Entire Day

Media / Photographer Bibs Media and Photographer with Digital Printing on bibs. To be handed over to media operations team

Description of Work / Item(s)

Amount

DESIGN AGENCY

Design Agency Fee Designing and creation of content for Invitations, Stationery, Collaterals, Accreditation, Lanyard, Posters, Hoardings, Flyers, T-shirts and other apparel, Brochures, Promotional Materials, Booklets, Seminar Kits, Leaflets, Newspaper advertisements, Banners/Infographics, Interactive banners/GIFs, Interstitial Banners, Accreditation template, In-stadia Branding, Vehicle Passes, Balloon Brandings, Press Backdrop, Standees, Drop-downs, Building Brandings, Vehicle Branding, Equipment Branding, Running Board Branding, Broadcaster Branding, LED Branding content, TSR Templates, E-Fixtures, Helpdesk, Sports Presentation Backdrop, Victory Stand Branding, Medals, certificates, plaque, souvenirs & trophy design, Food Coupons, Hand Bands, Score Boards – Games Specific, Advertisement Creative for release in newspaper and other publications. Print file as per the fabrication dimensions to be incorporated and shared with the team. (As per the scope of work)

4K HD Photography and Videography including Manpower and Deliverables (As per the scope of work)

TVC of 60 seconds with an option of edits in Multiple Language Videos for Manuals of each Functional Area of 2 minutes each (As per the Scope of Work)

Radio Jingles (Edit,Langauge adaptation, dubbing and audio book)

Description of Work / Item(s)

Amount

Collaterals

Letterhead A4 size, Min. 100 GSM Paper

Brochures A5 size with 4 pages, 170 GSM Paper with Matt/Glossy Finish

Game specific fixtures A5 with 2 pages, 130 GSM Paper with Matt/Glossy Finish

Posters Standard size - A3, 300 GSM Paper with Matt/Glossy Finish

Note pad A5 size with min. 40 pages

Certificate (participation/ merit/ volunteers) 300 GSM, Golden Metallic Sheet

Vehicle access parking Permit Stickers A5 size with Glossy Finish

Jute Folders Min. A4 Size, Multiple Pocket, Handled, OPP Bag

Stationery

Scissors Stainless steel with non-slip grip for extra safety

Clipboards A4 with strong plain base with strong metal clip with attached non slip material on the edges

Stationery Kit Pencil - 5 nos. Pens - 2 nos. each (Blue, Red, Black) Rubber / Shapner - 2nos. each Marker - 3nos. Stapler No. 10 - 2 nos. Stapler Pins No. 10 - 5box. Highlighter - 4nos. Whitener - 1no. Paper Punching - 1no. Paper Marking - 2nos. Paper Files - 4nos. (for keeping A4 size papers) Glue Stick - 1no. any others

Description of Work / Item(s)

Amount

Medals

Gold painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Silver painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Bronze painted medal with lanyard & medal box 3’’ size Round kaskoot / zinc Medal as per sample weight 80 gms with LOGO embossing with multi- colors and other side small logo with design provided by us with 1" Lanyard and Engraved Wooden Box inside velvet base.

Trophies

Overall champions trophy Total height 26” includes 6” height double wooden stand

Overall runners-Up trophy Total height 22” includes 6” height double wooden stand

Overall 2nd runners-Up trophy Total height 18” includes 5” height double wooden stand

Trophies for sport first position Trophy 16” height includes 5” wooden stand with glossy polish

Trophies for sport second position Trophy 14.75” height includes 4” wooden stand with glossy polish

Trophies for sport third position Trophy 13” height includes 3.5” wooden stand with glossy polish

Souvenirs

Souvenir Category of value upto INR 1000, following options to be considered: 1. Limited edition wooden plaques for dignitaries 2. Acrylic shields 3. Small tabletop replicas of Games torch 4. Ceramic memento plates displaying local culture 5. Any other souvenir idea suggested

Mascot Soft Toys

Lapel Pin Approx 1" X 2"

Commemorative Medal 3’’ size round medal as per sample weight 100 gms with logo embossing with multi-colors & other side small logo with write up (provided by KIYG) with wooden box inside velvet base

DJ (Sports Presentation / FOP / Cultural Evening and any other) ***Note: As per requirement

MC (Sports Presentation / FOP / Cultural Evening and any other) ***Note: As per requirement

Manpower for Mascots

PA Sound system of upto 5000 watts - Big Set up covering a big FOP ***Note: As per requirement

PA Sound system of upto 2000 watts - Big Set up covering a big FOP ***Note: As per requirement

Presentaton ceremony setup (for all 26 sports) Cost to include hostessess, trays, backdrop, confetti blast, stage and other necessary requirements as needed by the bidder

Description of Work / Item(s)

Amount

SPECTATOR ENGAGEMENT

On the spot games

Graffiti on Containers Innovative multi-level container display unit, with an impressive height of 10 to 40 feet including colorful graffiti related to sports & Tamil Nadu culture

Cultural Activities - Evening at Chennai, Trichy, Madurai & Coimbatore or any other cities. Including Tech Rider Must include ( DJ - Smart DJ Controller compatible with phone. Built-in 12 to 24-bit audio interface and plug and play USB connectivity for Mac and PC) and minimum of two (2) performances. For 90 Minutes

Description of Work / Item(s)

Amount

MEDIA OPERATIONS

Press Agency Fee Overall fee of Media Operations which includes the following: 1. Appointment of a press coordinator to integrate all stakeholder press and PR initiatives and local tie up for adequate coverage in local press, assisting in accreditation of media persons. 2. Press Coverage focussed on Khelo India initiative. 3. Cross promotion of Khelo India social media tags with Press coverage. 4. Sharing Press Releases as per requirements of Khelo India initiative. 5. Creation of Social Media Content from site which apart from prints/still photos also include 8-10 videos of 30 seconds each per day of the event. a Social Media War room is to be built for this purpose. 6. Manpower a. 8 Content Writers (Knowledge in English, Tamil and Hindi) b. 12 manpower for Social media c. Team Lead for Social media 7. Create and disseminate a timeline of sub events effective 1st January 2024 through the games and post event coverage which includes: a. Exclusive newsworthy interviews b. Inspirational stories c. Behind the scenes d. People on top- their vision and thoughts e. Story so far f. Social impact reports

Deepali Designs And Exhibits Pvt. Ltd

Deepali Designs And Exhibits Pvt. Ltd

Deepali Designs And Exhibits Pvt. Ltd

Deepali Designs And Exhibits Pvt. Ltd

Deepali Designs And Exhibits Pvt. Ltd

SFA Sporting Services Pvt. Ltd.

SFA Sporting Services Pvt. Ltd.

Deepali Designs And Exhibits Pvt. Ltd

SFA Sporting Services Pvt. Ltd.

Deepali Designs And Exhibits Pvt. Ltd

SFA Sporting Services Pvt. Ltd.

Deepali Designs And Exhibits Pvt. Ltd

SFA Sporting Services Pvt. Ltd.

SFA Sporting Services Pvt. Ltd.

SFA Sporting Services Pvt. Ltd.