Hiring of Diesel Model Closed Body Jeep(AC) for Two years for Civil Section of Circle office Botad

3 Estimated cost Rs. 13,00,800/-

4 Time Limit 02 Year

5 Tender Fee in Rs. (Non Refundable) Rs. 1000/-+18%GST=1180

6 Tender EMD in Rs. Rs. 13010/-

7 Bid Document Downloading start date 18/06/2026 17:00

8 Bid Document Downloading End Date 25/06/2026 18:00

Document physically submission Last date by RPAD/Speed

post (Tender fee and EMD cover only)

Date of opening of Tender fee & EMD cover physical as well

10 01/07/2026 up to 11.00 hr if Possible

11 Date of on – line opening of Price bid, (if possible) 01/07/2026 up to 17:00 hr if Possible

1. Bidders have to submit their offer

a) Technical Bid – only on line submitting

b) Price Bid - only on line submitting

2. The technical scrutiny committee of PGVCL shall evaluate the technical view of the tender.

PGVCL reserves the right to open or not to open the price bid of the bidders on the basis of their past

performance of their services

Incomplete bids, amendments and additions to bids after opening of the bids will be ignored out

The price bid of those who are technically qualified shall be opened. After technical bid is opened,

for modification, if any, all shall be given equal chance

All the relevant documents as per requirement of the Tender to be submitted Online, DD of Tender

Fee & EMD in sealed cover on or before due date and time. All such documents should be strictly

submitted by RPAD/speed post only. Otherwise, the offer will not be considered and no any further

communication in the matter will be entertained. Also tender no. & last date of submission must be

mention on tender cover.

(1) The Tender fees should invariably be paid by cash/DD/RTGS/NEFT/Online if total amount of

(1) The Tender fees should invariably be paid by cash/DD/RTGS/NEFT/Online if total amount of

Tender fees plus applicable GST is less than Rs 10,000/- or only by Demand Draft

(DD)/RTGS/NEFT/On line if the said amount is more than Rs 10,000/-, in favour of the Paschim

Gujarat Vij Company Limited payable at Botad on any Nationalized /Scheduled banks.

(2).The tender fees once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder.

(3)The Tender Fees is Non-refundable under Normal Circumstances. However, if Purchaser

Company decides to scrap/Cancel the Tender, by one or other reason, in which Bidders are not

responsible for cancellation/scrap of Tender fee Without GST Amount may be refunded to

bidder(s), at sole discretion for the Purchaser Company

Signature of contractor

(1) The EMD should invariably be paid by cash/DD/RTGS/NEFT/Online if total amount of EMD is

(1) The EMD should invariably be paid by cash/DD/RTGS/NEFT/Online if total amount of EMD is

less than Rs 10,000/- or by Demand Draft (DD)/RTGS/NEFT/online if the said amount is more

than Rs 10,000/-, in favour of the Paschim Gujarat Vij Company Limited payable at Botad on any

Nationalized /Scheduled banks or by Bank guarantee from any Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time only. The EMD Amount is 1 %

of the Tender Estimated Cost.

EMD Exemption not given in any cost. Tenders submitted without Earnest Money Deposit

by the firms, who are not eligible for any exemption, will be rejected without entering in to

further correspondence in this regard and no reference will also be made.

(2) The money receipts of payment of Tender fees and EMD or DD for tender fees & EMD should be

submitted in sealed cover & this cover shall be clearly marked “Tender fees & EMD Cover for

Tender no.17/2026” along with the name and stamp of bidder.

(3) The EMD of all unsuccessful bidders except that of the successful bidder will be returned after

the award of the contract.

(4) EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

Performa of R.T.G.S. Details: -

Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch COURT COMPOUND,BOTAD

4 MICR Code MICR not Provided

5 IFSC Code SBIN0060011

6 Name of Account PGVCL CIRCLE OFFICE COLLECTION A/C

Security Deposit

(1) If the successful bidder fails to submit a Security Deposit within 15 days from the date of

LOA of the contract or fails to sign the contract agreement then the EMD amount will be

forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

(2) No interest will be payable by the PGVCL on the above Deposit.

Sign of Contractor

Any technical questions, information and clarifications that may be required pertaining to this inquiry

should be referred to the Superintending Engineer, PASHCHIM GUJARAT VIJ COMPANY

LTD.CIRCLE OFFICE, Old Power House Compound, Botad

Superintending Engineer,

PGVCL, Circle Office, Botad

Sign of Contractor

LIST OF DOCUMENTS MUST BE ATTACHED WITH TECHINCAL BID

1. Tender Fees & E.M.D. original Demand Draft in favour of PGVCL, Botad Circle.

2. The original copy of the tender duly signed, stamped with company’s seal must be submitted

along with the bid online only.

3. Copy of “PAN CARD” (Self Attested)

4. Copy of driving license of driver (Self Attested)

5. Copy of P.F Certificate or if P.F not applicable than surety on 300 Rs. stamp paper duly

notarized (Self Attested)

6. Copy of Insurance Policy. (Self-Attested)

7. Copy of PUC.

8. Copy of taxi passing certificate

9. Copy of R.T.O tax receipt

10. Copy of R.C. book of vehicle.

11. In case of bidder wants to provide new vehicle then they must have to submit the quotation

of vehicle with consent on Rs. 300/- stamp paper for the time period in which new vehicle

will provide. Further, he has to submit the quotation of new vehicle in the name of tenderer

only and it should not be mismatched with each other.

12. Undertaking of installation of GPRS system.

Note : Technical bid without any document out of above will be rejected as well as

disqualify for Competition without any further notice and theirs “Price Bid” will

Hiring of Diesel Model Closed Body Jeep (AC) for Two years for Civil

Section of Circle office Botad.

You will have to provide one vehicle on monthly rate contract basis on as when

required by company. The cost of fuel and Driver’s salary etc. will be paid by you

and shall be your responsibility.

As per latest circular, General Terms & Conditions laid down below:

1. The vehicle is to be hired for a maximum 3000 Kms.

2. Rates for Excess KM traveled by hiring beyond 3000 Kms.

Rates for excess KMs traveled by hired vehicle beyond approved KMs per month

shall be under the written/verbal approval of circle head.

3. All roads tolls/bridges tolls shall be reimbursed on production of proof of

payment along with monthly RA bills.

4. The vehicle to be offers for hiring shall be in up-to-date condition including its

tubes, tyres, engine as well as conditions of its outside body. The vehicle to be

offered shall not be older than 2 (Two) years as on date of tender opening.

5. The maximum period of contract shall be for 2(Two years.) The period further

can be extended on mutual agreed terms as per same rates, terms & conditions for

next 3(Three year) However in case of poor services provided by the contractor,

circle head shall be empowered to terminate the contract. In no case vehicles

should be hired beyond 5(Five years)

6. The contractors shall immunize company’s personal against any claim

arising out of accidents or misbehavior of driver. The vehicle shall be

kept properly insured all the time to cover the 3 rd party risk and

simultaneously immunized company on account of claims from public,

police department etc.

7. The bills for traveling of the vehicle shall be paid on monthly basis.

8. Driver shall preferably be below the age of 40 years and never above

year. The lodging and boarding of the driver shall be born by the owner.

9. Vehicle should be provide for 24 Hrs for entire month. If the contractor

fails to provide a vehicle, the deduction from his R.A. bill should be

made on prorate basis or actual expense.

10. If the agency fails to execute the order successfully, the same should be

completed through other agency at the risk & cost of the original

contractor and company has reserve right to stop Deal/ Black list with

11. Formula for considering price variation - No price variation will be

payable on cost of Oil / tyres, tubes etc. Only charges in price of fuel will

be adjustable. Base price of fuel i.e. Diesel Rs.91.95 per liter and actual

price of fuel of Government's PSU i.e. IOCL, BPCL, HPCL on 1st day

of month is to be consider for price variation calculation. This basic fuel

price shall be indicated in the offer.

In case of increase/ decrease in the price of fuel from basic price

( i.e Rs.91.95 per liter), the per km payable price shall go up/down by

8% of amount of difference. This will be applicable to the actual km

traveled during the month.

12. All the vehicle excluding administrative office should have been

provided the vehicle tracking system (GPS) whose cost is to be borne by

contractor. The running cost of vehicle tracking system (GPS) shall be

reimbursed on production of proof of payment along with monthly RA

Superintending Engineer,

PGVCL, Circle Office, Botad

Sign of Contractor

2. GENERAL TERMS AND CONDITION

2.1 AREA OF TRAVELLING :

Under the jurisdiction of Botad OR if required anywhere in Gujarat. The Company

reserves the right to use the vehicle outside Gujarat State if required.

2.2 PERIOD OF CONTRACT:

The initial period of contract shall be for Two years. The period further can be

extended on mutual agreed terms as per same rates, terms & conditions for next Three

year as per condition 5 of scope of work.

Bill should be prepared in duplicate at the end of month and submitted to concern

ENGINEER IN CHARGE for necessary processing. The bills should be accompanied with

copy of abstract of LOG BOOK duly signed by the concerned Engineer in Charge. The

bills will be paid subject to submission of advance receipt within a period of 30 days of

receipt of the bills.

4.0 TYPE/CONDITION OF VEHICLES:

4.1 The vehicle proposed to be deployed for PGVCL use, condition of close body jeep

vehicle, RTO, permit INSURANCE papers and other requisite document shall be

periodically inspected/verified by user’s department officer authorized by PGVCL. The

vehicle which is proposed for the use must be purely registered in the RTO Office i.e.

i. In taxi quota registration (with RTO passing Seating).

ii. No private registration number vehicle will be allowed in PGVCL.

iii. Vehicle which is provided by the owner MUST be insured, comprehensive risk

p o l i c y , including all occupants risk by insurance policy.

iv. Vehicle Owner must always provide.

(a) One certified Xerox copy of R.C. Book.

(b) Insurance policy which covers comprehensive risk and occupant risk and certified

Xerox copy be kept in the custody of the vehicle driver.

v. Before starting journey, driver must be in the position to have Log Book of journey of

the registered taxi contractor and it must be filed up by the vehicle USER / OFFICER by

mentioning opening and closing Kms. Of the journey.

vi. Log book of the vehicle is also to be filled up day to day by the user / officers

mentioning the place visited by him along with the duration of the journey Kms.

traveled and get it dully signed.

4.2 The vehicle proposed to be deployed shall be inspected by PGVCL’s authorized

representative at any time during current of contract and any defect. If noticed shall be

rectified by the contractor immediately. PGVCL shall have right to reject any vehicle if

condition of vehicle is not satisfactory.

4.3 The provided Vehicle must be equipped with GPRS System.

Sign of Contractor

The contractor should employ well behaved drivers having valid permanent license for

driving vehicle. This shall be subject to scrutiny and checks by OFFICER IN CHARGE

handling the execution of the contract from time to time. If any legal liability occurs on

account of any laps in this regards, the same will be to contractors account. The driver

should behave courteously and respectfully with traveling officers. They should be free

from habits of drinking intoxicant liqueurs. No allowance shall be payable by the PGVCL

6.1 If the vehicle does not reports for full day a penalty equivalent to proportionate hire

charges will be levied on that day and no hire charges will be paid for the particular day.

Normally vehicle must be report on fixed given time, but if get late than penalty would

be done as per the officer in charge wish.

6.2 In case of breakdown of vehicle or in case of a vehicle is not acceptable to PGVCL under

clause no.4.2, above the contractor will immediately replace same by good vehicle

within shortest time, say within two hours only, failure to replace the vehicle will be

entitle PGVCL to impose penalty not exceeding the daily hiring charges and no payment

will be made to the contractor for the vehicle which is under breakdown or vehicle

which has not been accepted by PGVCL.

7.0 ACCIDENT LIABILITY;

7.1 The contractor shall at all-time indemnity and keep indemnified PGVCL. And its officers,

servants and agents against all third party claims, whatsoever (including but not limited

to) property losses / damages, personal accident, injury or death of persons of any sub-

contractor, and/or servants or agents of the contractor and/or of PGVCL damage to

property of PGVCL arising out of user of the hired vehicles. The contractor shall at his

own cost and initiative at all times till the successful completion of the contract period,

maintain comprehensive insurance policy in act, personal injuries Act, emergency risk

insurance Act, approved by secretary PGVCL and such policies shall be of the amount

and limits as may be specified by the Secretary PGVCL. Any damage to the vehicle done

by the people during the checking of Installation or other purposes PGVCL shall not be

7.2 It is to be clearly understood that the PGVCL shall have no privacy with the staff

employed by the contractor for the operation of the contract viz. driver, cleaners,

contractors etc. The contractor amount so paid shall be payable by the contractor to

PGVCL and all such payment shall be recovered by PGVCL from the dues payable to the

contractor and/or from the security deposit of the contractor. Balance amount if any is

still payable by contractor it has to be paid immediately to PGVCL.

PGVCL will have no privacy in any manner with the driver any other member of the

contractor. They will be contractor’s employees.

7.3 You shall have to enter into an agreement with the company which should be executed

on a non-judicial stamp paper valued at prevailing rates at your own cost.

All the general terms and condition contained in the companies’ booklet of contracts for works

not specifically brought out herein above in this term and condition shall be applicable to the

proposed contract. Sign of Contractor

8.0 PARKING/ TALL CHARGE:

The parking /Tall charges when utilized by an officer for official purpose, would be

admissible subject the production of such parking slips duly authenticated by the

user officer/dept. These slip may be submitted along with the bills for

reimbursement of these parking charges. Toll tax charges would be paid by the

contractor and reimbursement will be admissible on produce of proof of payment along

with monthly bill.

9.0 DEFINITION OF HOURS, DAY AND MONTH:

9.1 ‘Day’ means a calendar day starting from 00.00 hours to 24.00 hours.

9.2 ‘Months’ means a calendar months with 30/31 working days as per the case may be.

However, if contract start says from 5th of a calendar month, a month’s period will be

up to and inclusive of 4th of the next month. Weekly Holidays are not permitted as per

PGVCL Circular No: PGVCL/GR Cell/Vehicle/23/SoR/225 DT.12.01.23

10. COMPUTATION OF KILOMETERS.

The starting and closing Kilometers will be admissible from the point of starting and

closing of journey.

11. MAINTAINANCE OF LOG BOOK:

The contractor will be required to maintain log book as per the standard format which

will record the journeys performed by the PGVCL officers. The log book when closed

should be handed over to the PGVCL for its record.

12. MAINTENANCE OF SPEEDOMENTER:

The speedometer recording the Kilometers run by the vehicle should always be

maintained in working condition. If at any time the speedometer goes out of order then

the kilometer traveled will be admissible according to PWD kilometers till the

speedometer is brought back in to working condition. No average shall be admissible

based on the earlier journeys to the same places.

13.TERMINATION OF CONTRACT:

In case of breach of any of these terms of the contract, PGVCL without prejudice to any

other right in law of under the contract, may cancel the work order and terminate the

contract. On such termination PGVCL shall be free, to hire taxi from any other sources

and in such eventually if any extra expenditure is incurred, that amount shall be

recovered from the contractor.

14. GENERAL CONDITIONS:

14.1 Drivers which are provided by taxi contractors MUST BE fully conversant with the route

over Gujarat State and he must be having valid driving license with them.

Sign of Contractor

14.2 When day to day, vehicle reports for its duty on specific time given by PGVCL at that

time driver must be fully equipped i.e. including required money to keep the taxi

running in full condition. He should not demand money from the officer, traveling for

drawing diesel, repairing the taxi on road etc. If such case of demand of money will

come to notice, a serious view will be taken.

14.3 As and when the driver reports with vehicles, it should be duly topped up with fuel, oil,

lubricants etc. And no extra time will be allowed for such work after he reports on duty.

14.4 Any excess travel of vehicle beyond 3000 Kms for the officers in charge of the vehicle

shall be underwritten / verbal of circle head and same shall be regularized by an office

note gating clear reason for the traveling beyond stipulated.

14.5 PGVCL reserves the right to retain any/all vehicles beyond scheduled time.

14.6 PGVCL also reserves to split up the work between two or more parties.

14.7 All vehicles hired will display boldly in paint the word ON PGVCL DUTY for vehicles

hired on monthly basis, Stickers can be used for casual hired vehicle.

14.8 JURIDICTION:

All questions, disputes or differences arising under out of or in connection with the

tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender / acceptance of tender is

issued, is situated i.e. Botad

14.9 The tenderers should thoroughly read all the following clauses before submitting their

tender. The original copy of the tender duly signed on every page, stamped with

company’s seal must be submitted online. Tender Issuing Authority has reserved the

rights to accept or reject any tender without giving any reason.

14.10 If any matter, public dispute arise between PGVCL and Vendor, Vendor is permitted to

represent the matter up to tender issuing authority only and decision of the tender

issuing authority will be final and binding to vendor.

14.11 Validity of the Offer: The offer will have to be keep valid for period of 120 days from the

date of opening the bids. With mutual agreement. Time limit can be extended beyond

14.12 The tenderer should thoroughly read all the following clauses before submitting their

tender. The original copy of the Commercial terms and conditions duly signed, stamped

with company’s seal must be submitted along with the bid.

14.13 In case of any dispute doubt, the decision of Superintending Engineer, Circle office

Botad, shall be unchallengeable and final, which will be binding to the contractor.

Sign of Contractor

14.14 The contractor has to co-ordinate and co-operate fully with JE , DE and for execution of

14.15 The PGVCL reserve the right to terminate this rate contract at any time during its

tendency without giving notice of termination or any reasons thereof.

14.16 The undersign reserve the rights weather any tender is accepted or not.

14.17 If any matter, public dispute arise between PGVCL and Contractor, Contractor is

permitted to represent the matter up to tender issuing authority only and decision of

the tender issuing authority will be final and binding to Contractor. And if any legal

dispute is arising with the Contractor if concluded shall be subject to the exclusive

jurisdiction of the Botad only.

Superintending Engineer,

PGVCL, Circle Office, Botad

Sign of Contractor

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD

OR MISHANDALING OF MATERIAL

Signatory of M/s ____________________________________ hereby

declare that none of the Proprietors/ Partners/ Directors is not under any

criminal investigation for any kind of fraud for theft of material or/and

with handlings the material and any civil and/or criminal case pending for

such matter listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered items and/

Seal of the Firm Signature of the Tenderer

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS

DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing /

Black List Thereof.

Ref: Tender No.:

All bidders will have to furnish the following undertaking duly filled in, signed

and stamped for each quoted item of the tender along with the Technical Bid.

authorized signatory of M/S ___________________________________ here

by certify that M/S _______________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or

banned for business dealing and / or black listed by GUVNL and / or their any

subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL /

PGVCL or any other Public Sector undertaking or Government (State /

Central) Organization.

Signature of the Tenderer

Seal of the Firm

Hiring of Diesel Model Closed Body Jeep(AC) for Two years for

Civil Section of Circle office Botad

Sr PARTICULAR Company Rate in Rs.

1 IN THE JURISDICTION OF BOTAD OR ANY WHERE IN

GUJARAT AS PER REQUIREMENTS OF WORKS HIRING

CHARGES PER MONTH FOR FIRST UP TO 3000 KM

(WITH DRIVERS & DIESELS) AS PER CIRCULAR

REFERENCE NO. PGVCL/GR

Cell/Vehicle/23/SoR/225 DT.12.01.23

2 IN THE JURISDICTION OF BOTAD OR ANY WHERE IN

GUJARAT AS PER REQUIREMENTS OF WORKS HIRING

CHARGES PER KM. FOR ABOVE 3000 KM

(WITH DRIVERS & DIESELS) AS PER ABOVE CIRCULAR.

DIESEL DIFFERENCE WILL BE GIVEN AS PER CIRCULAR REFERENCE

NO.PGVCL/GR Cell/Vehicle/23/SoR/225 DT.12.01.23 AND WEEKLY OFF NOT

PERMITTED AS PER COMPANY’S RULE

Superintending Engineer,

PGVCL, Circle Office, Botad

Sign of Contractor

Sign of Contractor

Sign of Contractor

Sign of Contractor

Sign of Contractor

Superintending Engineer,

PGVCL, Circle Office, Botad