Dimension Checking Machine (Portable Co-ordinate Measuring Machine)

Special Eligibility Criteria

1. 1

   The bidder / manufacturer must have supplied at least 01 No. of same/similar machines in last 5 years (to be reckoned from the original date of closing of tender). For the purpose of similarity, similar machine required means, a "Dimension Checking machine (Portable Co- Ordinate Measuring Machine)" with same or higher configuration/ capacities in reference to quoted model and complexity of machining operations. The Performance Certificate shall not be older than one year from the original date of closing of tender. The performance certificate submitted by the tenderer shall have been issued by the actual end user organization of the machine, with their clear signature and address therein, in whose premises the machine is installed and commissioned. (All Proofs to be enclosed with the tender). b)Firm must enclose successfully executed PO copies, R.Note copies, CRAC details, Inspection Certificate details etc. along with their offer as a proof for performance credentials. Performance credentials will not be evaluated without any documentary evidence.

   Document requiredConfirmation required
2. 2

   Bidder should be OEM or authorized dealer of OEM. Authorization Dealers should attach Tender Specific Authorization from OEM without which their offer will be summarily rejected. OEMs can authorize and give Tender Specific Authorization to its Agent/dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including Warranty obligation and the inspection of the product against Railways order is carried out at the manufacturer premises.

   Document optionalConfirmation required
3. 3

   The evidence/documents submitted for meeting the qualifying requirements, if found false/fake/forged/ manipulated at any stage during evaluation of offers and or even during the currency of Contract, the purchaser reserves the right to summarily reject the offer or terminate the Contract at his risk and cost and take action as per applicable law including banning of business dealings etc.

   Document optionalConfirmation required
4. 4

   The tenderer should have financial strength and resources to meet the obligations under the contract for which he is required to submit duly audited Annual financial statements (Balance sheet, profit & loss account etc.) for the last 3 years or a report from a recognized bank or a financial institution on financial position.

   Document requiredConfirmation required
5. 5

   MAKES : ACCURATE GAUGING AND INSTRUMENTS , FARO, Keyence Corporation, Mitutoyo or any other equivalent make according to technical specifications, performance requirements, and other criteria specified in the bid documents.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   Comprehensive Annual Maintenance Contract (CAMC) is Mandatory. It is mandatory for the tender to quote for CAMC, offers without CAMC quotes will be summarily rejected. The cost of AMC will be part of the commercial evaluation.

   Document requiredConfirmation required
2. 2

   Tenderer have to quote for CAMC as per following terms & conditions: (i) The duration of the CAMC shall be FIVE years from the date of expiry of the warranty. (ii) Tenderers are required to quote for a period of FIVE years on a yearly basis, giving rates for each year. These rates will be inclusive of all spares (including computer hardware and software), material, and labor costs. Duties and taxes, as applicable, should be indicated separately. All consumable spares and materials shall be part of the scope of comprehensive AMC. No price variation clause will be acceptable. (iii) Other terms and conditions for CAMC is detailed in the Specification attached.

   Document optionalConfirmation required
3. 3

   Tenderers shall confirm the following declaration failing which the offer is likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

   Document optionalConfirmation required
4. 4

   Free training by the firm shall be imparted in operation and maintenance of the machine. The training to be imparted shall cover operation, troubleshooting and repair of all mechanical, hydraulic, electrical & electronics equipment (CNC Control & AC Drives) and CNC/PLC part programming. This training shall be provided to 08 persons nominated by the consignee, for a period of two weeks free of cost. A technical expert from the manufacturer should provide comprehensive training to the maintenance staff members nominated by the consignee in English/Hindi Language, for a period of 15 days after installation, till satisfaction.

   Document requiredConfirmation required
5. 5

   (i)In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration of benefits (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no.2020/RS(G)/363/1 dated 03.11.2022 regarding reclassification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the reclassification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence o f the date of upgradation to Medium category along with offer. Such claims will not be considered with out documentary evidence (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/women entrepreneurs to claim the benefit under this sub classification.

   Document optionalConfirmation required
6. 6

   Deviations: Technical/Commercial deviations if any should be recorded in the Techno - Commercial Tabulation field itself. If it is attached in the Annexure or as attachments the same are liable to be ignored.

   Document optionalConfirmation required
7. 7

   PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Tender Conditions.Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class- I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. For more details please refer para 16.0 of SR Tender Conditions attached with this tender. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as Incorporated in the tender condition.

   Document optionalConfirmation required
8. 8

   SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs (payable in the name of Dy.FA&CAO/WS/PER) subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value up to Rs 25 (Twenty-Five) lakh, b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monitory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. (Please refer Para 10.0 of Part A in SR Tender Conditions & please refer Annexure- 5 of "SR TENDER CONDITIONS" for the Proforma for BG).

   Document optionalConfirmation required
9. 9

   MAKES : ACCURATE GAUGING AND INSTRUMENTS , FARO, Keyence Corporation, Mitutoyo or any other equivalent make according to technical specifications, performance requirements, and other criteria specified in the bid documents.

   Document optionalConfirmation required
10. 10

    Failure consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract. Such damages shall be treated as outstanding recoveries against the vendor and shall be dealt with accordingly.

    Confirmation required
11. 11

    (i) Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY". (ii) MSE firms should submit a copy of valid MSE Certificate at the time of submission of their bid. (As the validity of Udyog Aadhar Memorandum was up to 30.06.2022 it is not considered as a valid document for availing MSE preference).

    Document optionalConfirmation required
12. 12

    EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. The Para 2.1 of the Part A of "SR TENDER CONDITIONS" with regard to EMD exemption is superseded as below and the conditions mentioned here below will prevail over that of in Para 2.1 of the Part A of "SR TENDER CONDITIONS". EMD amount shall be mentioned in all tenders irrespective of the nature of tender as per the EMD amount mentioned in clause 2.3 of Part A of "SR TENDER CONDITIONS" or as decided by the purchaser under the policy. There shall be no exemption from submission of EMD for any tender or by any tenderer subject to provisions under clause 10.4.3 of Part A of "SR TENDER CONDITIONS" except following : (i) EMD shall normally not be called against tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD. ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the policy.iv) Other Railways, Indian Ordinance factories and Govt. departments. v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. vi) Vendors registered with Southern Railway for the trade Group/trade groups of the tendered item . vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific item for which they are on the approved list, subject to approval status being valid on the date of tender closing. viii) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. ix) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of "SR TENDER CONDITIONS" for the Proforma for BG. Please refer Annexure- 9 of "SR TENDER CONDITIONS" for BID SECURING DECLARATION FOR AVAILING EXEMPTION FROM SUBMISSION OF EMD.

    Document optionalConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Delivery Terms : FOR Destination.
2. 2

   Mode of Despatch : By Road/Rail

1. 1

   I/We have carefully gone through the IRS Conditions of Contract, 2025 particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours . I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.