Selection of Agency for Designing, Creation and Execution of Theme based Ambience during 36th Surajkund International Crafts Mela 2023.

Amount

PART-A

I. DESIGNING, CREATION AND EXECUTION OF THEME BASED AMBIENCE FOR THE PARTNER NATION- SHANGHAI COOPERATION ORGANISATION (SCO) DURING 36TH SURAJKUND INTERNATIONAL CRAFTS MELA 2023.

i) SCO ZONE - THEME CREATION FOR ALL THE PARTICIPATING COUNTRIES BASED (AS PER SCOPE OF WORK)

Metal frames with digitally printed fabric banners hanging from the frame of Size 14ft height, 12 ft wide, 8 ft depth

Free standing graphic panels – size 4ft x 8ft (H) -

Free standing triangular standees- height 8ft

Hanging banners - size 6ft x 3ft

Metal frame and fabric bunting flags, Profile cut signage as per venue requirement of size 2.5ft x 6ft (Total No. of buntings=11000 Rft)

Benches and tables ‐ wood table (6ft x 2ft x 2,5ft) with benches of 6 sets with Cluster Seating

Printed sunboard/Vinyl/WPC cutouts on a digitally printed backdrop panel - size 4ft x 8ft

Selfie points (cutouts) (Materials-MS Pipe grid, MDF router cuts, Dichroic glass, paint finish, LED light strips) Height-10ft, Width-12ft.

Mirror panels on metal frame with painted WPC size 2ft x 7ft

Composition of print and fabric panels on metal/wood framework (Materials-Circular MS pipe with metal wire grid, Tensile fabric stretched over metals, sunblock printed/ hand-painted fabrics) Height-6 ft., width-4ft

Corridor masking wall and banners (MDF board with paint finish, acrylic board router cut, Rectangular MS pipe frame)- Width-10ft, Length-20ft, Height-10ft

Tree installation (Material: Cane wood, colourful fabric stretched over metal wire frames, bamboo tree hangings, LED light strips, 3D mask and colored fabric strip tie‐ups in thick density. Height-15ft, Foliage Dia-12ft

Hanging of Kites, Paper Lanterns, puppets etc. as per requirement-2000 Nos.

Cloth drapping as per the venue requirement (Colourful satin, khadi and tensile fabric)-4000 Sq.ft.

Colorful umbrellas as props of size 2’-6” dia and 2’-0” dia (as per requirement)

Pin wheel Decor – dia of 4ft

ii) Designing & Ambience of 77 Work Huts (Size of 3mtr x 3mtrs) including country branding, theme-based backdrop and cut-outs The Work Huts should represent art and culture, architecture, typography and scriptures.

Designing & Ambience of 77 Work Huts (Size of 3mtr x 3mtrs) including country branding, theme-based backdrop and cut-outs The Work Huts should represent art and culture, architecture, typography and scriptures (As per the specification mentioned in the tender document)

iii) Designing and Installation of multi layer thematic Entrance gate in the SCO area

Designing and Installation of multi layer thematic Entrance gate in the SCO area (As per the specification mentioned in the tender document)

iv) Conceptualizing, Designing of country based theme Installations.

Conceptualizing, Designing of country based theme Installations (As per the specification mentioned in the tender document)

PART-B

II. DESIGNING, CREATION AND EXECUTION OF THEME BASED AMBIENCE FOR THE THEME STATE- NORTH EASTERN REGION DURING 36TH SURAJKUND INTERNATIONAL CRAFTS MELA 2023.

i) Designing and Creation of theme-based ambience for Theme State

Thematic entry tunnel, use of decorative LED lights, handmade products, use of artificial flowers, rangolis, theme based hangings on colourful jute rope grid, colourful paper lanterns. Metal frames with digitally printed fabric banners hanging from the frame of Size 14ft height, 12 ft wide, 8 ft depth

Free standing graphic panels – size 4ft x 8ft (H) -

Free standing triangular standees- height 8ft

Hanging banners - size 6ft x 3ft

Metal frame and fabric bunting flags, Profile cut signage as per venue requirement of size 2.5ft x 6ft (Total No. of buntings=11000 Rft)

Benches and tables ‐ wood table (6ft x 2ft x 2,5ft) with benches of 6 sets with Cluster Seating

Printed sunboard/Vinyl/WPC cutouts on a digitally printed backdrop panel - size 4ft x 8ft

Selfie points (cutouts) (Materials-MS Pipe grid, MDF router cuts, Dichroic glass, paint finish, LED light strips) Height-10ft, Width-12ft.

Mirror panels on metal frame with painted WPC size 2ft x 7ft

Composition of print and fabric panels on metal/wood framework (Materials-Circular MS pipe with metal wire grid, Tensile fabric stretched over metals, sunblock printed/ hand-painted fabrics) Height-10 ft., width-6ft

Corridor masking wall and banners (MDF board with paint finish, acrylic board router cut, Rectangular MS pipe frame)- Width-10ft, Length-20ft, Height-10ft

Tree installation (Material: Cane wood, colourful fabric stretched over metal wire frames, bamboo tree hangings, LED light strips, 3D mask and colored fabric strip tie‐ups in thick density. Height-15ft, Foliage Dia-12ft

Hanging of Kites, Paper Lanterns, puppets etc. as per requirement-1000 Nos.

Cloth drapping as per the venue requirement (Colourful satin, khadi and tensile fabric)-4000 Sq.ft.

Colorful umbrellas as props of size 1’-6” dia and 2’-0” dia (as per requirement)

Pin wheel Decor – dia of 4ft

ii) Designing & Ambience of 60 Work Huts (Size of 3mtr x 3mtrs) including State (North Eastern Region) branding, theme-based backdrop and cut-outs The Work Huts should represent art and culture, architecture, typography and scriptures.

Designing & Ambience of Work Huts (Size of 3mtr x 3mtrs) including State (North Eastern Region) branding, theme-based backdrop and cut-outs The Work Huts should represent art and culture, architecture, typography and scriptures (as per the specification mentioned in the tender document)

iii) Designing and Installation of multi layer thematic Entrance gate in the Theme State area

Designing and Installation of multi layer thematic Entrance gate in the Theme State area (as per the specification mentioned in the tender document)

iv) Conceptualizing, Designing of theme based Installations in North Eastern Region.

Conceptualizing, Designing of theme based Installations in North Eastern Region(as per the specification mentioned in the tender document)

PART-C

III. DESIGNING, CREATION AND EXECUTION OF THEME BASED AMBIENCE FOR THE HOST STATE- HARYANA DURING 36TH SURAJKUND INTERNATIONAL CRAFTS MELA 2023.

i) Designing and Creation of theme-based ambience for Host State – Haryana

Thematic entry tunnel, use of decorative LED lights, handmade products, use of artificial flowers, rangolis, theme based hangings on colourful jute rope grid, colourful paper lanterns. Metal frames with digitally printed fabric banners hanging from the frame of Size 14ft height, 12 ft wide, 8 ft depth

Free standing graphic panels – size 4ft x 8ft (H) -

Free standing triangular standees- height 8ft

Hanging banners - size 6ft x 3ft

Metal frame and fabric bunting flags, Profile cut signage as per venue requirement of size 2.5ft x 6ft-16000 rft (Total No. of buntings=11000)

Benches and tables ‐ wood table (6ft x 2ft x 2,5ft) with benches of 8 sets with Cluster Seating

Printed sunboard/Vinyl/WPC cutouts on a digitally printed backdrop panel - size 4ft x 8ft

Selfie points (cutouts) (Materials-MS Pipe grid, MDF router cuts, Dichroic glass, paint finish, LED light strips) Height-10ft, Width-12ft.

Mirror panels on metal frame with painted WPC size 2ft x 7ft

Composition of print and fabric panels on metal/wood framework (Materials-Circular MS pipe with metal wire grid, Tensile fabric stretched over metals, sunblock printed/ hand-painted fabrics) Height-10 ft., width-6ft

Corridor masking wall and banners (MDF board with paint finish, acrylic board router cut, Rectangular MS pipe frame)- Width-10ft, Length-20ft, Height-10ft

Tree installation (Material: Cane wood, colourful fabric stretched over metal wire frames, bamboo tree hangings, LED light strips, 3D mask and colored fabric strip tie‐ups in thick density. Height-15ft, Foliage Dia-12ft

Hanging of Kites, Paper Lanterns, puppets etc. as per requirement-1000 Nos.

Cloth drapping as per the venue requirement (Colourful satin, khadi and tensile fabric)-4000 Sq.ft.

Colorful umbrellas as props of size 2’-6” dia and 2’-0” dia (as per requirement)

Pin wheel Decor – dia of 6ft

PART-D

IV. DESIGNING, CREATION AND EXECUTION OF THEME BASED AMBIENCE FOR THE PARTICIPATING COUNTRY (Other than Shanghai Cooperation Organization (SCO)) DURING 36TH SURAJKUND INTERNATIONAL CRAFTS MELA 2023.

i) Designing and Creation of theme-based ambience for Host State – Haryana

Metal frames with digitally printed fabric banners hanging from the frame of Size 14ft height, 12 ft wide, 8 ft depth

Free standing graphic panels – size 4ft x 8ft (H) -

Free standing triangular standees- height 8ft

Hanging banners - size 6ft x 3ft

Metal frame and fabric bunting flags, Profile cut signage as per venue requirement of size 2.5ft x 6ft (Total No. of buntings=11000 Rft)

Benches and tables ‐ wood table (6ft x 2ft x 2,5ft) with benches of 8 sets with Cluster Seating

Printed sunboard/Vinyl/WPC cutouts on a digitally printed backdrop panel - size 4ft x 8ft

Selfie points (cutouts) (Materials-MS Pipe grid, MDF router cuts, Dichroic glass, paint finish, LED light strips) Height-10ft, Width-12ft.

Mirror panels on metal frame with painted WPC size 2ft x 7ft

Composition of print and fabric panels on metal/wood framework (Materials-Circular MS pipe with metal wire grid, Tensile fabric stretched over metals, sunblock printed/ hand-painted fabrics) Height-10 ft., width-6ft

Corridor masking wall and banners (MDF board with paint finish, acrylic board router cut, Rectangular MS pipe frame)- Width-10ft, Length-20ft, Height-10ft

Tree installation (Material: Cane wood, colourful fabric stretched over metal wire frames, bamboo tree hangings, LED light strips, 3D mask and colored fabric strip tie‐ups in thick density. Height-15ft, Foliage Dia-12ft

Hanging of Kites, Paper Lanterns, puppets etc. as per requirement-1000 Nos.

Cloth drapping as per the venue requirement (Colourful satin, khadi and tensile fabric)-4000 Sq.ft.

Colorful umbrellas as props of size 1’-6” dia and 2’-0” dia (as per requirement)

Pin wheel Decor – dia of 6ft

PART-E

V. DESIGNING, CREATION AND EXECUTION OF THEME BASED AMBIENCE FOR Surajkund Mela area (except SCO ZONE, Theme State Zone, Host State Zone, Chaupal I and Participating Countries) i.e. Main Axis, Food Court, Main Entry Gates, Media Centre, Zone 2, Zone -3 , Zone 4, Zone 6 and Zone 7) and Hotel Rajhans Pool Side including Entry of Hotel Rajhans. DURING 36TH SURAJKUND INTERNATIONAL CRAFTS MELA 2023.

Box Type Hoardings of size 5 fts x 5 fts and height 10 fts

Metal frames with digitally printed fabric banners hanging from the frame of Size 14ft height, 12 ft wide, 8 ft depth

Free standing graphic panels – size 4ft x 8ft (H) -

Free standing triangular standees- 4ft x 4ft x height 8ft

Hanging banners - size 6ft x 3ft

Metal frame and fabric bunting flags, Profile cut signage as per venue requirement of size 2.5ft x 6ft (Total No. of buntings=11000 Rft)

Benches and tables ‐ wood table (6ft x 2ft x 2,5ft) with benches of 12 sets with Cluster Seating

Printed sunboard/Vinyl/WPC cutouts on a digitally printed backdrop panel - size 4ft x 8ft

Selfie points (cutouts) (Materials-MS Pipe grid, MDF router cuts, Dichroic glass, paint finish, LED light strips) Height-10ft, Width-12ft.

Mirror panels on metal frame with painted WPC size 2ft x 7ft

Composition of print and fabric panels on metal/wood framework (Materials-Circular MS pipe with metal wire grid, Tensile fabric stretched over metals, sunblock printed/ hand-painted fabrics) Height-10 ft., width-6ft

Corridor masking wall and banners (MDF board with paint finish, acrylic board router cut, Rectangular MS pipe frame)- Width-10ft, Length-20ft, Height-10ft

Tree installation (Material: Cane wood, colourful fabric stretched over metal wire frames, bamboo tree hangings, LED light strips, 3D mask and colored fabric strip tie‐ups in thick density. Height-15ft, Foliage Dia-12ft

Hanging of Kites, Paper Lanterns, puppets etc. as per requirement-1000 Nos.

Colorful umbrellas as props of size 2'-6" dia and 2'-0" dia (as per requirement).

Pin wheel décor- minimum dia of 4 ft

ii. Conceptualizing, Designing and Installation of theme-based Installations as per specification mentioned in tender document.

iii. Designing and Creation of theme-based Photo Opportunity Installations as per specification mentioned in tender document.

iv. Conceptualizing, Designing and Installation of theme-based Tree Hangings (hanging items should be 10 nos. per tree on 100 trees)

v. Designing and Installation of theme-based Directional, zones, programme related etc as per specification mentioned in tender document.

PART-F

I) Flower Arrangements & Decoration

Providing and Fixing 1 mtrs. lari Std. length Flower of Calcutta Marigold (orange/yellow colour) - at strategic locations of Hotel Rajhans and Mela Area during all days of Mela

Providing and Fixing Guldavri/white flower in laris at strategic locations of Hotel Rajhans and Mela Area during all days of Mela.

Providing and Fixing Green Patti Lari 1 Mtr. Std. length in Hotel Rajhans and Mela Area during all days of Mela.

Providing and Fixing cut flower border in rose, carnation, zarbara, flowers etc., with green foliage for the main chaupal stage in Mela area. 8” wide fixed over wet oasis including maintenance and retouching for all 17 days.

Providing and Fixing - 10 Nos. Urali per day provided with flowers and encircled with Rangoli in Hotel Rajhans as well as in front of cultural stage in the Mela area on rental basis. Rates to be including the installation and rent charges for vvip functions (10 Urali X 6 days) including maintenance and retouching for all 17days.

P/F fiber /M.S. pedestals in different areas decorated with cloth and flowers (carnation roses and Zarbara and green foliage). Flowers arrangement to be changed every 3rd day. (10 pedestals x 6 days)

Providing English Rose Buds with Decoration as per requirement at various places wrapped with cellophane or coloured paper.

Medium table flower arrangement (1 ft. diameter) with Rose, Carnation and green foliage of 8-10 stems as per requirement at various places with acrylic containers or fixed over wet oasis

Big table flower arrangement on consoles, reception counter and VIP rooms at Hotel Rajhans with lilium, Rose, Carnation and green foliage of 20-25 stems as per requirement at various places with acrylic containers or fixed over wet oasis.

Laying of Rose Petals as per requirement at various places

Decoration of Golf Carts with coloured cloth and Gainda flower Lari. (To be changed every 3rd day 8 golfcarts X 5 days).

Providing Gas Balloons in bunches of Green, white and orange colours (5 bunches of 100 balloons each X 2 days.) during opening and closing ceremony.

Hand bouquet with Lilly flower (15-20 stem), Lilium flower, carnation, gladulas and Roses as per requirement wrapped with cellophane or coloured paper/ribbon.

VVIP Hand bouquet. All imported/hybrid flower , Rose, Blue Orchid, Dahlia, Iris, carnation , Zarbara, Lilium, gladulas etc. as per requirement wrapped with cellophane or coloured paper/ribbon. (35 to 40 stems of flowers)

Decoration of Main entrance gate of Rajhans, entry to pool area and Main entrance of Mela area with artificial flower as well as Gainda Lari, Green Pati Lari etc from the material already procured at SR No. 1, 2, 3 & 4. (To be decorated every 3rd day)

Oaks Management Consultancy Pvt Ltd