Painting of quarters & infrastructure buildings incl. doors and windows in SLPP- Colony for one year of contract period (2026-27)

Estimated cost of work Rs. 28,19,173.99 (including 18% GST) as per SoR (Section-

GIPCL-SLPP Township, Surat Lignite Power Plant, Village:

Nani Naroli, Taluka: Mangrol, Dist.: Surat - 394110 (Gujarat).

The successful Bidder will be awarded this contract involving

total quantities of various items as mentioned against item

descriptions in BOQ/Price Bid (Section-E).

Contract period 01 year from the date as mentioned in order (Mobilization

period will be 15 days from the date of issue of LoI or Work

Order whichever earlier)

EMD Rs. 23,900/- (Rupees Twenty three thousand nine hundred

only) by Demand Draft payable at Mosali-Surat/Nani

Naroli/Surat or irrevocable Bank Guarantee in favor of GIPCL

from approved Banks mentioned in this tender or through

RTGS/NEFT or through online payment gateway of company’s

website: www.gipcl.com (online Payment Form) as per details

mentioned herein under clause no. 07 of Instructions to

Rs.2,950/- (Rupees Two Thousand Nine Hundred fifty only)

Cost of tender document /

Non refundable, inclusive of applicable GST through RTGS or

through online payment gateway from website: www.gipcl.com

as per details mentioned herein under clause no. 07 of

Instructions to Bidders.

Site visit Site visit before submission of bid as per clause no. 4 (Section-

A: Instructions to Bidders) at GIPCL (Surat Lignite Power Plant)

Colony, Village: Nani Naroli, Ta. Mangrol, Dist. Surat.

Availability of online e-Tender On website: https://tender.nprocure.com or

document https://gipcltender.nprocure.com

Last date of online 05.11.2026 up to 17:30 hrs. on website:

submission of offer https://tender.nprocure.com or

https://gipcltender.nprocure.com.

On or before 05.11.2026, 17:30 hrs. during working days at

Submission of EMD either in

office of Surat Lignite Power Plant, Nani Naroli, Dist. Surat.

physical form by way of

Bidder can submit EMD through RTGS or through online

DD/BG or payment receipts of

payment gateway of company’s website:www.gipcl.com

online EMD payment and

(online Payment form)

online Tender fee payment

along with supporting

documents for techno-

commercial bid in physical

E-Reverse Auction E-Reverse Auction will be executed through website: https://e-

auction.nprocure.com (Schedule will be intimated later on to

eligible bidders).

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be

done any time by the GIPCL during the period of publication of tender in the website.

The Bidders are required to visit the website regularly till the last date & time of Bid

2. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com (E-Tender No.:

5. EMD either in physical form by way of DD/BG or copies of payment receipts of EMD

and Tender fee paid through RTGS/online along with other supporting documents

are to be submitted in physical form in sealed cover/envelop at the following address

on or before date & time mentioned above in NIT. At the top of envelop, tender

notice no.: SLPP/Civil/colony/Painting/2026 should be mentioned.

6. Bidders are advised to upload the tender well in advance to avoid delay in

submission of tenders due to web site related issues. In case of any issues

/difficulties cropping up during on line uploading / submission of documents, bidders

are requested to inform these well in advance (at least two days before closing of

tender) to GIPCL mail to [email protected]

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.:Surat-394 110, Gujarat.

Phone: (02629) 261063-72. E-Mail: [email protected] & [email protected]

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed

capacity of 1859.40 MW comprising of various conventional and renewable projects.

GIPCL commissioned its first power project; a 145 MW gas based combined cycle power

plant in year 1992 at Vadodara. It expanded its capacity 165 MW Naptha & gas based

Combined Cycle Power Plant at Vadodara in year 1997. GIPCL has commissioned 1MWp

Distributed Solar Power Projects at two locations in Gujarat viz. at Village: Amrol, Dist.:

Anand and at Village: Vastan, Taluka Mangrol, Dist.: Surat.

Surat Lignite Power Plant (SLPP) with four units of 125 MW installed capacity each is

located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also

operating its own captive Lignite and Lime Stone Mines close to the Power Plant. The

Power Plant is based on Circulating Fluidized Bed Combustion (CFBC) technology for the

Boilers, where Lignite is burnt along with Lime Stone in the Combustor of the Boiler. It also

commissioned 5 MW solar power station at SLPP in year

GIPCL has successfully commissioned 937 MW Solar Generating Capacity spread

across various locations in Gujarat and 112.40 MW Wind Generating Capacity in the

Saurashtra & Kutch region of Gujarat

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba, which are

on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 KM, out of which

KM is part of the National & State Highway and balance 5 KM is District Road. From Kim,

SLPP is around 18 KM, out of which 13 KM is the State Highway and balance 5 KM is

District Road. The nearest Broad-Gauge Railway Line is at Kim, which is around 21 KM

from the SLPP. Surat is approximately 50 KM from the SLPP. Location Map for SLPP is as

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

The Company intends to award contract for Painting work at SLPP-Colony and is

therefore inviting open tenders online through (through https://tender.nprocure.com)

from experienced & resourceful contractors.

2. SCOPE OF WORK

2.1 The scope of work covers painting of colony quarters and infrastructure

building etc. including manpower, approved quality materials, tools, tackles,

equipments, safety at work site.

2.2 The detail scope of work is mentioned in clause no. 1 of enclosed Section-D

(Special Conditions of Contract).

2.3 The technical activity estimate sheet (Schedule of Rates) is given in enclosed

2.4 The bid submitted by the bidder not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection.

2.5 Quantum of job mentioned against all items in the Schedule of Rate are

indicative only & may vary as per site requirement & not to be construed as

maximum or guaranteed quantity. The quantities shown in the Schedule of

Rate are approximate quantities.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and

comply with the instructions and the Terms & Conditions contained in the

tender documents.

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid

unless the same is neatly carried out and attested over the full signature of

Bidder. The decision of the Company to interpret the information and rates

filled in by the Bidder shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the

General Conditions of Contract, Special Conditions of Contract, Technical

Specifications, Site conditions, Quantity specified for each individual

structures, Safety & Health Aspects and Norms to be observed etc. before

submitting their bids so that no ambiguity arises in these respects subsequent

to submission of the Bids.

3.4 Before quoting the % above, equal or below SoR, the Bidder should go

through the rate inclusions, specifications, scope of work etc. and get himself

fully conversant with them. The quoted price/rate should be including cost of

labour, materials, supervision, taxes & duties, mobilization, legal compliances

and cost to adhere to all Safety Norms as described in the tender. No

relaxation or request for revision of quoted/accepted rates shall be entertained

subsequent to the opening of Bid.

3.5 Bidder has to submit all the information as per required Bid document. Failure

to furnish all the information as per required Bid documents or submission of

a Bid containing deviations from the contractual terms and conditions,

specifications and requirements, shall be rejected.

3.6 The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and

3.7 The tender documents shall not be transferable.

3.8 The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted themselves

with all the conditions and matters which may affect the subject matter of the

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

work/tender or the cost thereof. If any Bidder finds any discrepancies or

omissions in the specifications and documents or any doubt in true meaning

or interpretation of any part, he shall seek necessary clarifications in writing or

during Pre-Bid meeting if required.

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the

Bids by giving amendments.

3.11 During evaluation of Bids the Company may, at its discretion ask the Bidder

(s) for clarification of their Bid. The request for clarification and the response

shall be in writing and no change in prices or substance of the Bid shall be

sought, offered or permitted.

3.12 The Company reserves the right to amend/ modify the Bidding documents at

any time prior to the deadline for submission of Bids, either at its own

discretion or in response to the clarification requested by a prospective Bidder.

In such case, the Company may in its discretion extend the deadline for

submission of Bids in order to facilitate the prospective Bidders for

incorporating the effect of the amendment in their Bids

3.13 The Bidders shall bear all costs and expenses associated with the preparation

and submission of their respective Bids, to attend meetings or conferences, if

any, including any pre award discussion with the successful Bidder, technical

and other presentations etc. and the Company shall not be liable for any

expense thereof.

3.14 If the successful Bidder is a joint venture, formed of two or more companies,

the Bidder along with the partners shall accept joint and several

responsibilities and liabilities for all obligations under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the

allotted time frames for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation

is made in the Bid forms, attachments and other supporting documents

submitted by the Bidder.

It is prerequisite and necessary for all interested bidders to visit the Surat Lignite

Power Plant –Colony (SLPP-Colony) after downloading the tender copy from

website: https://tender.nprocure.com or https://gipcltender.nprocure.com. or

www.gipcl.com to understand the actual working conditions, compliance related to

labour, safety etc… before submitting their offer. Failing which, any consequential

liabilities arising will be to bidder’s account.

The Bidders shall examine the site of works and its surroundings at his/her own

responsibility. The bidders shall collect information that may be necessary for

preparing the Bid and entering into a contract. All costs and liabilities arising out of

the site visit shall be at Bidder’s account.

The Bidder is deemed to have examined and understood the tender document,

obtained his/her own information in all matters whatsoever that might affect the

carrying out the works expressly mentioned or works which may have to be carried

out to fulfill his/her contractual obligation within the scheduled rates and to have

satisfied himself/herself to the sufficiency for his/her offer.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

The submission of tender by a contractor implies that he/she has read these

instructions, conditions of the contract etc. and has him/herself aware of the scope,

nature of works & specifications of the works to be done. GIPCL will not, therefore

after acceptance of contractor’s rate, pay any extra charges for any other reason in

case the contractor is found later on to have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in

the contract according to scope of works, magnitude of the works, requirement of

materials, equipment, tools & tackles, labour, etc. Contractor has to complete the

work in accordance with the contract documents irrespective of any defects,

omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself regarding matters such as access to site, communication, transport,

working condition including constraint of work place, height of structure, quantity

assessment of individual buildings/structures, temperature, confined area, quantum

of dusting, importance of work, round the clock working conditions, safety

requirements, right of way, the type and number of equipment, scaffolding materials

and facilities required for the satisfactory completion of work, the quantity of various

items of the work, the availability of local labour, availability and rates of material,

local working conditions, uncertainties of weather, obstructions and hindrances that

may arise, etc which may affect the work or cost thereof, before submission of his

Bid. Ignorance of site conditions shall not be accepted by the GIPCL as basis for

any claim for compensation. The submission of a Bid by the BIDDER will be

construed as evidence that such an examination was made. Any later claims /

disputes in regard to rates quoted shall not be entertained or considered by the

The rates quoted by BIDDER shall be based on his own knowledge and judgment

of the conditions and hazards involved and shall not be based on any

representations of the Engineer.

5. ELIGIBILITY CRITERIA

The following criteria will be adopted for qualifying the Bidders for consideration of

the Bid for the further proceeding.

5.1 Bidder should possess minimum Three years of experience out of last five years

(as per following Cl. No.5.2) in similar nature of painting jobs in Power Plants /

Process Industries / Corporation / Corporate Sectors / Institutes / Townships and should

enclose proof of the same. Bidder shall submit necessary evidence for the same

like attested copies of work orders along with work completion certificates from

clients. The work completion certificate shall comprise of order value and executed

value. Bidders should have executed the work directly. The work executed as a

sub-contractor or subletting agency shall not be taken in to consideration.

5.2 Bidder should produce evidence of having successfully completed similar works (as

per above clause no. 5.1) as defined hereunder during last five years ending last

day of the month previous to the one in which tender is invited, of satisfactory

progress of ongoing works etc. secured from clients by way of certified copies of

documentary evidence preferably photo copies of work experience. The experience

should be either of the following:

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

a) One similar completed work each costing not less than the amount equal to Rs.

b) Two similar completed works each costing not less than the amount equal to

Rs. 14.10 Lakhs.

c) Three similar completed works each costing not less than the amount equal to

Rs. 11.28 Lakhs.

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion certificates issued by clients.

5.3 Tender fee: The tender fee of Rs. 2,950/- (Rupees Two Thousand Nine Hundred

and Fifty only), including applicable GST (non refundable) shall be submitted

through RTGS or through online payment as per details provided in clause no.

5.4 EMD: The EMD of Rs. 23,900/- (Rupees Twenty three thousand nine hundred only),

shall be accompanied in the form of DD/RTGS/online or irrevocable Bank

Guarantee given by Bank as described in subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & seal on each & every page shall

be submitted. The above documents will be analyzed and after satisfaction, the

Price Bid will be open. GIPCL may verify the documents, experience certificates

issued by concern authority. After opening of technical Bid, if any required attested

documents found missing in the Technical Bid submitted by the Bidder, the tender

inviting authority may inform to that Bidder only once by E-mail to submit the missing

required documents within stipulated time limit. If Bidder/Bidders fail to submit within

stipulated time, their Bid will be declared technically disqualified and no further

correspondence will be entertained.

5.7 Bidder should have minimum average annual turnover of Rs.8.46 Lakhs

during last three financial years (average of financial years of 2023-24, 2024-

25 & 2025-26). Bidder shall furnish annual audited financial statement duly certified

by Chartered Accountant for the last three financial years to demonstrate the

financial healthiness of the company. The balance Sheet must be in the name of

the company. Any type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does

not require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN) & GST

registration number. Copies of the same shall be submitted.

5.9 The Net worth of the bidder should be positive as evidenced from audited accounts

of last financial year i.e. FY-2025-26, audited (or whereas per extant laws of the land

audit is not applicable, certified) by a qualified Chartered Accountant who should be

a member of the Institute of Chartered Accountants of India

5.10 In case Bidder is Consortium/Joint deed of under taking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, Bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as amended in Annexure / Form attached.

• If any Major Violation of any safety law(s) / Rule(s) is / are found during the

preceding Three (3) years, Bid of that party will be liable to be rejected. Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final

and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage.

• If any of the details submitted in the prescribed Annexure / Form to the Bid

is/are found to be false, incorrect at any time in future, then the Contract

awarded to that Bidder / Contractor shall be liable to be terminated forthwith

without any notice / correspondence and Bidder agrees and undertakes to

accept decision of GIPCL in this regards as final and binding on the Bidder

without any demur and that no further correspondence shall be done in this

regard at any stage. Further, Performance / Security Deposit will also be

liable to be forfeited. Any dues to GIPCL from the Bidder / Contractor shall

be recovered from the pending bills or any other dues payable to the Bidder

/ Contractor, if any or otherwise through any other recourse available under

The Bidder shall submit all the evidences, documents, attested copies of work

orders & work completion certificates etc… as a proof with EMD &Tender Fee

and also provide the requisite details online for meeting the prequalification

requirements. GIPCL will verify the experience, performance, capability &

strength of Bidders, independently for executing the job. GIPCL may visit the

site & consult the owner of the industry/property where similar job is executed

by the Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders

shall only be considered for further evaluation.

5.13 Site Visit is mandatory prior to submission of bid to understand the scope of work,

working conditions, site conditions, equipments, tools & tackles, labor deployment,

associated risk, surrounding etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs. 23,900/- (Rupees Twenty three thousand nine hundred only),

only and Non-refundable Tender fee Rs.2,950/- (Rupees Two Thousand

Nine Hundred fifty only) shall accompany with Bid. Tender fee shall be

submitted through RTGS / online mode of payment only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee

in favor of Gujarat Industries Power Company Limited from any Schedule

Public Sector Bank or Private Sector Bank as per Performa of BG enclosed

with this e-tender.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, The EMD & Tender Fee may also be submitted through

RTGS/NEFT/online mode of payment by the bidders as per the details given

RTGS detail for Tender fee:

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

EMD & Tender fee may also be submitted through online payment

gateway of company’s website:www.gipcl.com (online payment form)

as per detail provided in ANNEXURE- G of Section-F herein under.

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period

of 180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security

Deposit by successful bidder and after award of LOI/Work Order.

Alternatively EMD will be converted in SD and successful bidder shall submit

SD or performance bank guarantee for balance amount.

7.5 The earnest money deposit will be refunded to the unsuccessful/disqualified

BIDDER after the tender is finalized and after award of LOI/Work Order

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Detail

of Tender fee & EMD paid by RTGS/online payment should be submitted as

per. Clause 7.9.EMD in physical form, to be submitted directly to GIPCL as

per clause 7.9.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the tender.

7.9 SCHEDULE OF EMD & TENDER FEES AND OTHER SUPPORTING

Details/receipts of EMD & Tender Address for Submission:

fee paid by RTGS/online or EMD in Chief. General Manager (Thermal)

physical form by way of DD/BG (as GUJARAT INDUSTRIES POWER CO. LTD.,

applicable) with other documents (Surat Lignite Power Plant)

duly signed to be submitted in Village: Nani Naroli, Taluka: Mangrol,

physical form in sealed cover as per District: Surat. PIN: 394 110, Gujarat.

details mentioned in NIT. Bid No. Phone : 02629-261063

shall be mentioned at the top of EMAIL:[email protected] &

cover/envelope. [email protected].

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

The bids shall be submitted online at the https://tender.nprocure.com within the

dates specified in the NIT along with the details of tender fees, EMD in two parts as

(a) Pre qualification and Techno-commercial Bid without price.

Note: Tender fee RTGS details and EMD shall be submitted in physical

form as per NIT.

(a) Pre qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of Site-in-charge.

2. Schedule of deviation (Annexure-E of Section-F) Technical as well as

commercial, if any.

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

1. The tender documents duly signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial

statements i.e. profit and loss account and balance sheet duly certified by a

practicing Chartered Accountant will be required as specified in clause nos.

7. P.F. Number and Allotment Letter.

9. GST certificate copy.

10. Declaration-cum-Undertaking for Compliance of Safety Laws & Regulations

and Contractual Disputes / Litigations as per Performa Annexure-F under

11. E-Reverse Auction User ID on website: https://e-auction.nprocure.com

1. Percentage Rate Price Bid shall be submitted online only.

Note: Estimate includes cost of all manpower, approved quality

materials, equipments, vehicles, consumables, fuel, spares,

maintenance, mobilization-demobilization, tools & tackles, scaffolding

materials, transportation, accommodation, all site safety arrangements

with approved safety equipments, standard safety PPEs, safety &

statutory compliance, all taxes & duties (including GST).

Total Estimated SoR Amount is including GST by considering present

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

2. Bidder’s % offer will be on Total Estimated Amount (including GST) and in

Invoice/Bill, GST shall be mentioned separately as per extant GST Laws at

actual as per prevailing rates as declared by Central Government on

submission of documentary evidence.

3. Bidder shall have to quote the rates in the form of %age. i.e. “At

Estimated Value OR _____%age below the estimated value OR______%

age above the estimated value”.

4. The quantities shown in the SoR (Section-E) are approximate for the contract

period and may vary as per job requirement.

5. The Bidder shall fill the Bid documents with utmost care in consonance with

the instructions contained in the Bid documents.

6. Rates will remain firm throughout the contract period and any extension

thereof. There will not be any escalation/compensation to the contractor

against any revision and/or change in rate of materials, fuels, MWR (Minimum

Wage Rates), etc… whatsoever.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

sealed by the Bidder with his usual signature. The name of all persons signing

the documents shall also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature

and designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or

other person or persons authorized to Bid on behalf of such

Corporation/Company. A certified copy of the board resolution/power of

attorney authorizing such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission

of Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means,

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

the Company. The Engineer, if necessary, will obtain clarifications on the Bids

by requesting for such information from any or all the Bidders, in writing as may

be necessary. The Bidder will not be permitted to change the price or substance

of the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always

be at liberty to reject or accept any Bid or Bids at his sole discretion and any

action will not be called into question and the Bidder shall have no claim in that

regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall

prevail and the total price will be corrected & will be binding to the

(b) If there is a discrepancy between the Total Bid Amount and the sum of

total prices, the sum of total prices shall prevail and the Total Bid Amount

will be corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or

before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or before

due date, the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

the Bidder. In case a separate price (for omission) is not given by any other

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation

confirms to all the terms, conditions and specifications of the Bid documents

without any material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the

Bidding process and reject all Bids at any time prior to award of contract,

without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non responsive

and shall be rejected at the outset & no further correspondence shall be

entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids

if such Bidder has quoted an abnormally low rate in the Bid document/price

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined

and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e-

mail, courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

16. CONTRACT PERIOD

16.1 Contract period will be one year from the date of commencement

(mobilization period will be 15 days from the date of issue of LoI or Work Order

whichever earlier) or from the date of commencement as mentioned in work

16.2 If given scope of work not completed during contract period due to justifiable

reasons submitted by Contractor seeking time extension and same are

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

acceptable to GIPCL, in such case, GIPCL reserves the right to only extend

the Contract Period appropriately at the same rates, terms and conditions

without any price escalation and without entering into any new contract on

sole discretion of GIPCL.

16.3 GIPCL reserve the right to short close the contract any time by giving one

month notice period without assigning any reason.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for timely &

satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled manpower

separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labor with proper identification to enter

the plant premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labor laws/Acts norms including but not restricted to the age of the workers,

women workers and shall also ensure that a police verification and security check for

all the workmen/labor engaged at the GIPCL site is done and necessary documents

regarding the same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the same or any

misrepresentation regarding compliance of the same shall compel GIPCL to initiate

appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with proper healthy safety equipments like but not limited to safety

helmets, masks, gum boots/safety shoes, hand gloves, standard PPE kit for

sanitization and other necessary PPEs as per standard requirement of manufacturer

of material and as per MSDS of material to be used for properly undertaking the

operations involved under this contract. Damaged, unfit and/or deteriorated safety

PPEs shall be replaced immediately with new approved standard PPE. Following are

also to be issued.

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand

(vi) Contractor shall nominate /authorize senior experienced person in writing as site in

charge to co-ordinate with GIPCL engineer and who shall bear overall responsibility

for performance of the contract. Such person shall remain always available at site or

site office allotted to the contractor at SLPP site. Contractor has to submit the authority

letter and documentary proof for the same.

(vii) The Contractor shall nominate the person/persons in writing who shall co-ordinate

with concern GIPCL’s department Engineer-In-Charge for daily entrusted job. They

have to maintain daily records dully signed for the works carried out and duly certified

by Engineer-In-Charge. The Contractor in co-ordination with the Engineer-In-Charge

shall ensure the availability of adequate manpower to carry out the job satisfactorily

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

on a daily basis. As per the instruction of Engineer-In-Charge they have to allot the

work and execute the same in specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources accordingly.

Contractor shall responsible to carry out work as per schedule of work planning to

complete scope of work in given contract period.

(ix) During emergency or similar situations the Contractor shall be required to mobilize

resources as per need within the period of 24 hours as directed by GIPCL. If the

contractor fails to mobilize sufficient manpower to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

10% supervision charges& the same will be recovered from the Contractor’s bill.

(x) During working in high risk area the workman must wear a suitable safety apron,

safety belt, safety hand gloves and goggles. It is the contractor’s/contractor’s

supervisor’s responsibility to ensure it without fail.

(xi) During emergency for work, the contractor has to enhance the site manpower as per

the requirement to ensure the timely completion of work. For this, enhanced work

shall be completed by deploying additional manpower with separate supervisor.

Payment will be made on item rate basis only. The work during the emergency period

is to be carried out round the clock. Contractor should mobilize sufficient number of

manpower and execute the work in all shifts with independent manpower. Contractor

should not continue the same manpower for more than 12 hours.

B: TOOLS & TACKLES:

(i) All equipments and tools & tackles required to execute the contract are in the

scope of the contractor. The contractor should ensure that equipments and

tools & tackles are in healthy & working condition. All consumable items would

be in the scope of the contractor.

Note: If work is suffered due to want of sufficient manpower,

equipments, tools & tackles, vehicles and/or required consumables

then 25% of the total job cost including applicable GST will be

levied as a penalty for each and every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles, equipments in good working

condition at site as per day to day work load and emergency situations to

complete the work in stipulated time.

(iii) In case of breakdown of equipment, the contractor should work round the clock

for putting back the area in service immediately within minimum time. In case

of any emergency arising during night hours the contractor should be in a

position to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps. The

contractor has to take prior approval for taking electrical power supply. The

contractor should keep hand lamps of 24Volt for confined space and sufficient

quantity of 240 Volt and halogen lamp for other area ensuring safety at work

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable

for any recovery/actions.

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

of online Bid, in writing or by E-mail at the GIPCL's mailing address

[email protected], [email protected] as indicated in the 'Invitation to Bids'. The

GIPCL's response (including an explanation of the query) will be sent in writing or

by E-mail to all prospective Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

The Bidder is required to carefully examine the specifications and documents, all

the conditions and matters work wise & cost wise. If any Bidder finds any

discrepancies or omissions in the specifications and documents or is in doubt for

any meaning of any part, he shall request in writing for an interpretation/ clarification

to the GIPCL or during site visit. All such interpretations and clarifications shall form

a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through RTGS (online payment) system only based on submission of required

documents like bank mandate form with cancelled cheque

23. POINTS TO BE CONSIDERED FOR QUOTING ONLINE PRICE BID

a The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications and as specifically mentioned in item nomenclature.

b The quantities given in the schedule of rates are estimated and payment will be

made as per actual works carried out at respective item rates of work order.

c The method of measurement of completed work for payment shall be in

accordance with the method of measurement specified in the tender.

d No separate amount shall be payable for use of auxiliary equipment incidental

to or in day to day operation in the course of fulfillment of contractual obligation

of the supplier.

Note: It is desirable from interested bidders to submit the online tender

offer at least two days in advance from the due date set for online

submission of bid in order to avoid non-participation of e-tender due to

probable technical problem in e-tender system/server.

The quantities specified are estimated and for tendering purpose only.

Payment will be made, based on actual work done as certified by Engineer-

in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract

period based on site requirement. Contractor shall not be entitled for any

compensation on ground of such alteration in scope of work. GIPCL

reserves the right to operate or increase/decrease quantities in each item

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

or omit any item included in Schedule of Quantity at his discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of

anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require

to be carried out the whole/part of the work as specified in the tender, the

ENGINEER-in-charge shall inform the fact for thereof to the

CONTRACTOR and contractor shall have no claim for any payment or

compensation whatsoever on account of any profit or advantage which he

might have derived from the execution of the work in full but which he did

not derive in consequence of the full amount of the work not having been

carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions

which shall involve any curtailment of the work as originally contemplated.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com only. No

physical submission of price bid will be entertained as it should be furnished

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can

procure the same from any of the license certifying Authority of India or can

contact (n)code solutions- a division of GNFC Limited, who are licensed

Certifying Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

Price (including GST).

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

v. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

website: https://e-auction.nprocure.com that the bidder shall be allowed to participate

the e-Reverse Auction.

vi. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required

for participating in online e-reverse bidding, then the Bidder can contact the following

office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall

be required to furnish a Performance Bank Guarantee (PBG)/Contract security

deposit in favour of Gujarat Industries Power Company Limited for guarantee

amount at ten percent (10%) of the “Contract Price excluding taxes & duties” from

any Nationalized Bank including Public Sector bank-IDBI Ltd or AXIS Bank, HDFC

Bank, ICICI Bank or Kotak Mahindra bank, IndusInd Bank or Federal Bank, Karur

Vysya Bank or Bandhan Bank in the format attached in SECTION-F

(Annexure-B), and it shall guarantee the faithful performance of the 'Contract' in

accordance with the terms and conditions specified in these documents and

specifications. Contract security deposit shall be submitted strictly within twenty-

one days from the date of LoI or work order, whichever is earlier. The guarantee

shall be valid up to guarantee period of twelve months from the contract completion

date. The Guarantee amount shall be payable to the Company in Bidder's home

currency without any condition whatsoever

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract

security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Guarantee Period' after

completion of contract and on fulfilling contractual obligations throughout the

retention period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract, including GST. Recovery

will be affected from the monthly bills and/or retention money/security

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions

by Engineer-in-charge, GIPCL shall get the work done by third party at the

risk & cost of the contractor with 10% additional overhead charges of GIPCL.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor

shall pay all such claims within 15 days of claim, failing which the same shall be

deducted from the bills of contractor.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule

and in case contractor fail to complete the job, GIPCL shall recover from his bill,

Security Deposit and / or whatsoever for expenses incurred to complete the job with

additional 10% overhead charges.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound activities, workmanship & safety (OHSAS policy of GIPCL)

then GIPCL has right to terminate the contract at any time by giving him 15 days

advance notice without assigning any reason and will make the alternate

arrangement at the risk & cost of contractor. GIPCL may terminate the contract

after due recoveries of pending jobs/damages after giving 15 days advance notice

to the contractor if any of the following events occur

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of

the acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality

viii. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG.

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith

shall be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or

to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall

get the work done by third party at the risk & cost of the CONTRACTOR with

additional 10% overhead charges of GIPCL and all costs incurred in connection

therewith shall be recoverable from the CONTRACTOR by the GIPCL /ENGINEER

as a debt or may be deducted by him from any money due or to become due to the

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration And Conciliation (Amendment)

Act, 2019, as amended from time to time. The place of arbitration shall be at

Vadodara/ Surat or any other place within state of Gujarat

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless

the decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision of Chief General Manager (Thermal) will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof as also insurance cover for third party liability. The contractor shall keep the

GIPCL indemnified from all liabilities arising out of his action in pursuance of this

contract. The E. C. Policy should be obtained from Surat Jurisdiction and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation of the

1. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labor laws applicable such as but not limited to the Minimum Wages Act,

1948, Contract Labor (Regulation & Abolition) Act 1970, Factories Act,

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Interstate Migrant

Workmen Act 1979, Equal Remuneration Act with Rules, Order and Notifications

issued/made there under from time to time.

2 All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future applicable

to the contractor from time to time for performing the contract job.

2.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation,

Transport, Medical and Canteen facilities and other statutory privileges and

facilities to his personnel as per law/rules/regulations and orders of the

Central Government, State Government, Local Authorities or other

authorities as are in force from time to time. All employees of the Contractor

shall be employee of the Contractor.

2.2 The contractor shall have a valid license obtained from Licensing Authority

under the Contract Labor (Regulation & Abolition) Act-1970 at the time of

execution of the contract covering all his employees working at

Colony/SLPP site and furnish the same failing which GIPCL may terminate

the contract at its sole discretion.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

2.3 The Contractor shall at the time of execution of the contract have a EPF

Code Number obtained from the Authorities concerned under the

Employees Provident & Miscellaneous Provisions Act, 1972 and remit

contributions in respect of the employees employed by him at Colony/SLPP

Site to the P.F office concerned every month failing which GIPCL will recover

from the outstanding payment to the contractor from GIPCL.PF code of

Gujarat region should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained

by him under various labor laws mentioned above and produce the same

before the Statutory Authorities whenever required.

2.5 The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition)

Act-1970, Employees Provident Fund Act etc. Under intimation to HR&

2.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

2.8 The contractor shall take Workmen Compensation Insurance Policy for all

his employees working at Colony/SLPP. The contractor shall indemnify the

company against any liability due to any work injury or accident to any of its

2.9 The Contractor shall in the event any of his workmen / employee sustains

any injury or disablement due to an accident arising out of and in the course

of his employment, provide necessary medical treatment and pay

compensation as applicable, required under the Workmen’s Compensation

2.10 If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the

property of the Company or suffer from any serious communicable disease,

the Contractor shall replace them immediately.

2.11 The Contractor shall not engage / employ persons below the age of

years. Employment of women shall be strictly according to applicable laws.

2.12 GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to

their employment with the contractor. The Security deposit will be released

to the contractor at the end of the contractual tenure subject to an

undertaking by the contractor that in the event any of his workmen or the

heirs of workmen puts up a claim for recovery of money due to him from the

contractor before the appropriate authority under the I.D.Act 1947 or under

any other labor laws or for compensation under the Workmen’s

Compensation Act, 1923 and the appropriate authority has given a direction

for making payment the contractor will meet the same or indemnify GIPCL

if in the event GIPCL pays it as Principal Employer.

2.13 The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

attendance register and P.F. remitted challans on monthly basis to HR&A

dept. for verification and record.

2.14 The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

2.15 The contractor shall conduct pre-induction and periodic medical checkup of

his workmen as per applicable laws.

2.16 The contractor shall be solely responsible for any accident caused to his

workers and should adhere to all rules / regulations as per labor laws of

Government and other statutory laws as applicable.

2.17 The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned) and

submit the copy of registration certificate and should possess the same from

the date of commencement of work, failing which the contract is liable to be

cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labor License should be obtained within

one week from the date of issue of form-V. Contractor should apply for Form-

V immediately after receipt of LOI. A copy of Labour License shall be

submitted to GIPCL, HR & A Department.

2.18 Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

2.19 The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as

Factory Act, Employee Compensation Act, payment of ‘Wages Act’,

Minimum Wages Act’, Provident Fund Act, All Labor Laws Act in respect of

employees engaged by him for the work and shall have to maintain

necessary records. In case any amount becomes due to be payable by him

to his employees or to the Government under the above rules, regulation,

Acts, GIPCL reserves the right to recover the same from the running bill of

2.20 Documentary evidence of deposit of PF paid shall have to be produced by

the contractor along with the next bill.

2.21 Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

2.22 All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any

such person who does not comply with it.

2.23 The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new

statute shall automatically and immediately become applicable.

2.24 Annual Health Check Up: - As per statutory requirement, Contractor has to

inform workmen deployed at site for annual health check up as per schedule

prepared by HR&A department.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act within one week time,

from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the premises of the GIPCL and carry match box / lighter or any other explosive and

/or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like Labour Laws

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

6. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, etc in respect of

employees engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his employees

or to the Government under the above rules, regulation, Acts.

In case any amount becomes due to be payable by him/her to his employees or to

the Government under the above rules, regulation, Acts, GIPCL reserves the right

to recover the same from the running bill of the contract.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third party

workmen due to any act omission / indiscretion on your part while undertaking the

work and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident,

death or injury to any of contractor’s workmen or any third party due to negligence,

act or omission on your part.

Necessary illumination at works area will be provided by GIPCL.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the

GIPCL which are at present in force and which may come into force during the

pendency of the contract. Any violation of any rules and regulations will entail

immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety Deptt. Safety Deptt. will check the certificates and if found okay,

then only materials will be allowed to enter inside the plant. Material inward gate

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

pass will be made only after certification from Safety Deptt. Security Deptt. will

inform to Safety Deptt., as & when such tools and tackles brought at the gate for

making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Deptt. Safety Deptt will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Plant. If quantity of required safety

equipments is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant for the work.

15 GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wears the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr.No Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI /

ISEA Z89.1-2009

03. PN 521 - Shelmet Karam

SR. No. Name of Manufacturer Model

1 Acme Fabrik Plast Co. SSTEELE (Strom) – Double Density

2 Acme Fabrik Plast Co. TRIMAX(Adjacent) – Double Density

3 Favourite Safety Products. Waves Nile D/D

4 Favourite Safety Products. FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per

the job requirements. Safety helmet shall be of YELLOW COLOUR ONLY.

Contractor will procure safety shoes & safety helmet from a reputed company with

at least 12 months’ guarantee and shall produce the guarantee certificate and IS

standard certificate to the safety department. Contractor should purchase safety

shoes of reputed brands. Safety shoes will be issued every year. IS certificate and

guarantee certificate must be obtained from the vendor and submitted to the Safety

department. Safety shoes should be heat, water, oil and chemical resistant, having

an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing

Safety helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when

they are at work throughout the contract period. The contractor has to maintain the

PPE issue registers with signature of workmen.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of

required quality, GIPCL will issue the required PPEs to contract workers and back

charge the same with 25% overhead charges of GIPCL, plus applicable GST as per

extant GST Laws.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of

Gujarat Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be

submitted every year before using such tools and tackles. In case of purchase of

new lifting tools and tackles, form no. 10 as per the said rules shall be submitted

before they are taken into use. All lifting tools and tackles shall be of reputed make

having International manufacturing standard and shall be maintained in proper and

workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during

maintenance work. He has to ensure that all the workmen working at site are

equipped with essential PPE’s and proper safety arrangement is made at the SLPP

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks,

D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered

for inspection with all above statutory test certificate before using at site for any

work. They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials,

full body harness safety belt, ladders and crawling boards, fall arrester,etc. shall be

used to prevent accident. Further, during working on height, contractor should

arrange proper scaffolding of still pipes, safety net, full body safety belt, fall arrestor

system etc. Advice and instructions of engineer in charge/ safety in charge shall be

strictly complied with in this regard. All necessary safety precautions shall be taken

by the contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting

torch, on DA cylinders and on O2 cylinder. Cylinder caps also required for handling

the cylinders at the work at height area. Gas cylinders shall be transferred through

gas cylinder trolley only with cylinder cap and stored up right (vertical) position only.

All gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in

Parking space designated by GIPCL. If any vehicle is found inside the plant

premises other than the parking area such vehicles shall be handed over to Security

dept. and their entry shall be cancelled for movement inside the plant premises with

immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six month at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli amperes on welding machine and all portable power tools.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation

form (S-II) and near miss report within time limit as specified in forms, if any

accident, Incident, near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract

jobs and he will in close co ordination with safety officer of SLPP and attend all

safety related meeting such as safety committee, on job safety training etc. Where

the contractual man power is less than 50, the site incharge of the contractor will

act as a safety officer and he will perform all the duties of safety officer as mentioned

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as

informed by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain

the principles behind safety practice. If the contract workmen fail to comply with

safety standards as per category A, B & C below, penalty shall be levied on the

contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, Rs.100 /- per instant.

Related shoes, safety belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless • Rs.500 /- per

attitude in material instant.

Machine being used with

damaged machine guard, • After three

unsafe electrical work - incidence,

workout plug top/improper Per incidence

electrical joints/cables lying Rs.2500/-

on ground, electrical

equipment working without

proper earthing, machine • Continuous

being used without unsafe acts

machine guard, Welding will disqualify

machine without ELCB / the contractor

RCCB of proper rating, Gas from further

cylinder without test participation

certificate, Cylinder cap, in tender of

NRV / Flash back arrester, GIPCL-SLPP.

Cylinder trolley etc.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

Unsafe working practices at

height more than 3 meters

Working without permit or

non-compliance with permit

conditions like hot work,

height work etc. as

applicable, lifting tools and

tackles being used without

third party inspection

certificates in form no. 9/10

as per Factory Act –

C Unsafe Breach of safe practices by Suspend the entry

Practices a particular person gate pass for one

repeatedly for three times. week.

After two suspensions

his gate pass will be

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

15.1 GENERAL ELECTRICAL SAFETY RULES & REGULATIONS

Electrical safety

a. All the electrical apparatus including welding machine (either 3-phase or single

phase) should be provided with Earth Leakage Circuit Breaker

(ELCB/RCCB/RCBO) of 30mA rating.

b. Bidder/Contractor should ensure periodic checking of ELCB provided in their

electrical apparatus.

c. Bidder/Contractor should ensure that there should not be any joint in the power

supply cable of any machine. All cables should be in good condition with no bare

insulation or frayed wires

d. Any power supply switchboard/extension boards brought by Bidder/Contractor

should have ELCB of 30mA rating and it should have sockets along with 3-pin plug.

e. Any type of cable brought by Bidder/Contractor should not have any joint and should

be of sufficient capacity for the respective job.

f. Bidder/Contractor to bring their own 24V rating portable hand lamps along with

cable of (apparatus should be having 230V / 24V transformer) for the temporary

lighting arrangement required at site for the respective jobs.

g. Bidder/Contractor should bring sufficient quantity no. of temporary light fixtures

(230V or 24 V as per requirement of job/contract), extension boards, cables to draw

supply from nearest power point.

h. Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

i. Bidder/Contractor to ensure healthiness of their electrical equipment whenever

brought to GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

j. Bidder/Contractor to ensure - All portable electric apparatus shall be regularly

examined, tested and maintained to ensure that the apparatus and leads are in

k. Only three-core cable shall be used for single phase operated tools with the third

core connected to earth.

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a

bolted terminal while using any welding machine

o. Electric holders when not in use, should be placed on an insulated hook or the

holders should be fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power

supply to welding machine shall be effectively disconnected while using any welding

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder/Contractor to supply the required cable between

GIPCL power supply point to equipment brought by Bidder/Contractor for the

specified job. Further, if Bidder’s/Contractor’s equipment requires 3-ph 4 wire

supply then they should derive 3-ph 4 wire supply from GIPCL 3-ph 3 wire supply

system by incorporating sufficient capacity transformer. Like for hydro jet cleaning

system, mixer machine, induction heating machine, SR machine etc., GIPCL will

provide 3-ph 3 wire power supply.

r. Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

16. REJECTION OF WORK

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item

complies with the Contract. If Contractor failed to rectify the rejected work or

workmanship, GIPCL/Engineer reserves the right to deduct or withhold amount

against rejected work or Workmanship. CONTRACTOR shall not entitle for any

claim or release of hold payment until rectify the defect up to satisfactory of GIPCL.

If Contractor failed to rectify any such defective work or workmanship, GIPCL

reserve the right to rectify at risk and cost of the CONTRACTOR and deducted by

the GIPCL from any amount due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest,

such costs shall be recoverable from the CONTRACTOR by the GIPCL and may

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Bid No. SLPP/Civil/Colony/Painting/2026

be deducted by the GIPCL from any amount due, or to become due, to the

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipments, approved quality materials, consumables,

tools & tackles etc… to execute the contract are in the scope of the contractor. The

contractor should ensure that tools & equipments are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor

for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute full time site experienced supervisor They shall co-ordinate

with GIPCL engineer and shall bear overall responsibility of contract including joint

measurement, billing etc. Such person shall function from site office of contractor at

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever

required with all workers working under this contract. He shall coordinate with

concern department’s Engineer-in-charge on daily basis and report daily

observations, tool-box talk records etc. The work shall not be allowed without

deploying safety supervisor and a penalty equal to Rs. 1,000/- per day absent of

safety supervisor shall be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL as

applicable and any future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labour license and PF account number to the Engineer-in-charge before

start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case

of delay of work without any valid reason, the GIPCL reserves the rights to carry out

the work by deploying other agencies at the risk & cost of contractor with additional

10% overhead charges.

i. Contractor shall mobilize the resources as per need within the period of four hours. If

the contractor fails to mobilize sufficient resources to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

additional 10% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted shall remain firm till completion of the contract and

any agreed extensions thereafter and shall not be subject to any escalation, idle

charges for labour, machinery, overhead expenses etc… due to any reason

whatsoever. No price escalation / idle charges shall be entertained due to delay in

work on unavailability of work front, non-issue of work permit, holding of work

permit for any reason, unavailability of contractor’s supervisor, unavailability of

contractor’s safety supervisor, violation of safety rules, unsafe act by any of

contractor’s worker, negligence & ignorance of safety & quality instructions of

GIPCL Engineer-in-charge or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like

but not limited to approved quality safety shoes & safety helmets, standard dust

masks, safety goggles, etc… as required and shall use exclusively under this

contract for all the time during working at specified locations failing which, the

Engineer-in-charge may hold the work and will take necessary action including

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

penalty as decided. If the contractor repeatedly violates safety rules/regulations

(more than three successive incidents), Engineer-in-charge may take necessary

action against the contractor, including appropriate financial penalty (as per clause

no. 15) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per the

time given by and under the supervision of the Engineer-In-charge and shall

ensure that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer In Charge for PTW (Permit to

work), work instruction, Return of permit whichever is required as applicable.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower, tractors etc.

q. Any job other than the listed jobs in work order shall be executed by the contractor

on instruction from GIPCL and payment shall be made to the contractor on

respective item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2, 2006. The Bidder shall confirm whether your organization is registered under

the Micro, Small and Medium Enterprises Development Act, 2006. If your

organization is registered under the Act, please specify the category i.e., Micro

Enterprise, Small Enterprise or Medium Enterprise under which it is registered and

kindly attach a copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of

the respective State Government. It is to be noted that large scale industries and

trading firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001-2015 (Quality), ISO 14001-2015 (Environment), 45001-2018

(OH&S) and 50001-2018 (EnMS) certified company, and GIPCL gives extreme

importance to maintain these global standards. Contractor shall be required to

observe these standards as amended time to time while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them .

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charge of the works with adequate experience in

handing of jobs of this nature and with the prior approval of the GIPCL / ENGINEER.

Such in-charge shall be constantly in attendance at the site during working hours.

During CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing.

Any directions, instructions or notices given by the ENGINEER / GIPCL to him, shall

be deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the

GIPCL / ENGINEER such withdrawals will jeopardize the required pace of progress

/ successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades, and the

GIPCL shall be at liberty to object to and require the CONTRACTOR to remove any

person employed by the CONTRACTOR in or about execution of works who in the

opinion of the ENGINEER misconducts himself or is incompetent or negligent in the

proper performance of his duties and all such persons shall not again be employed

upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, cut pieces or other matter of an

offensive nature shall not be deposited on the surface, but shall at once be carted

away by the CONTRACTOR to some pit or place provided by him away from the

site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works to the extent directed. He

shall tear down and dispose of all temporary works, shall remove or grade, to the

extent directed, all plant and equipment, shall satisfactorily dispose off all rubbish

resulting from the operations under this contract and shall do all work necessary to

restore the territory embraced within the site of his operations to at least as good

order and conditions as at the beginning of the work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the

a. Electricity & water at nearest available one point. Further distribution

to be done by contractor at their cost.

b. Quarter/room & food for supervisors/engineers on chargeable basis

in GIPCL’s township as available. Food on chargeable basis at

GIPCL’s Industrial Canteen as available. If not available, contractor

to make his own arrangement for lodging and boarding locally or as

appropriate at his cost Workshop facility as available at Plant

premises only. However contractor may visit the workshop to ensure

the existing facility. For the facilities other than available, contractor

has to carry out the job outside at their own cost.

c. Workshop facility as available at site only. However, contractor may

visit the workshop to ensure the existing facility. For the facilities other

than available, contractor has to carry out the job outside at their own

d. Space for contractor’s office & store as decided by GIPCL based on

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

e. First aid facilities as available on chargeable basis. If not available

contractor to make his own arrangement for the same locally or as

appropriate at his cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work

operations at the colony/plant site.

21. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

painting work. The contractor shall therefore be required to engage effective

personnel to undertake the work as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor / authorized representative

of the contractor and the Engineer-in-charge. The measurements shall be

clearly written indicating date of measurement, location, reference to drawings,

if any, and jointly signed.

d. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the bill payment shall

be released based on the certified reports of the works.

e. Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory Engineer-in-charge reserves

the right to take suitable action and shall be binding to the contractor.

22. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions. If a

Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

agreement. For the purposes of this clause, ‘Force Majeure’ means an event beyond

the control of the Party and not foreseeable by the Party and shall include events of

floods, explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts result

in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may

sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

24. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

25. Where any portion of the General Condition of Contract is repugnant to or at

variance with any provisions of the Special Condition of Contract, then unless a

different intention appears, the provision of the Special Conditions of Contract shall

prevail to the extent of such repugnancy of variance.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK FOR PAINTING WORK AT COLONY

1. Scope of work includes supply of GIPCL approved quality decorative paint

materials & thinner and applying painting (inside & outside) of the various buildings,

sheds, door, windows, hand railing, fencing, ceiling, parking shed, compound wall,

structure in various area of colony etc… as per respective items of SoR.

2. Scope of work also includes supply of GIPCL approved quality paint & thinner and

applying painting on miscellaneous structural etc… as per GIPCL requirement.

3. Scope also includes supply of GIPCL approved quality paints, other materials, like

consumables, equipments with all accessories, safe storage of materials (to not

contaminate the area), etc. Contractor’s offer shall include any wastage of paint

during painting, cost of labour, supervision, cost of safety supervisor, shifting,

transportation, loading, unloading, equipment, all tools & tackles, safety

equipments & PPEs, approved scaffolding, MS ladders etc…

4. Contractor shall deploy separate gangs of manpower with supervisors along with

overall site-in-charge to initiate scope of works at different locations simultaneously

and shall be responsible to ensure timely completion of specific painting as

directed by Engineer-in-charge. Advance work planning schedule for each

locations shall be prepared jointly in concurrence with concern Engineer-in-charge.

1.1 SPECIAL SPECIFICATIONS FOR PAINTING:

Contractor shall carryout the work as given in tender documents within stipulated

time frame for particular painting job and the works shall conform to high standards

of workmanship, quality, proper line, level and as directed by Engineer-in-charge.

Contractor shall nominate supervisors for work supervision to receive day to day

painting work requirements from Engineer-in-charge. Supervisors will co ordinate

with colony residence and site engineer to ascertain their exact requirement and

location of work. They will be responsible for mobilization of manpower, materials,

safety PPEs, safety arrangements at site, tools & tackles and other required

resources to carry out the work as per requirement and also responsible to take field

measurements jointly with GIPCL Engineer by mentioning SoR item no. & exact work

location in measurement register on daily basis and shall submit the register to the

Engineer-in-charge for their verification on every week.

The Scope of work covered by this specification, in general, comprises. scope of

work shall be followed during execution.

1) Painting of Colony qtrs and infrastructure Building.

2) Erection of scaffolding for painting the buildings having different height and

dismantling the same after completion of painting work.

3) Surface preparation for decorative paint includes cleaning of existing

painting surface, removing dirt, dust, loose paint, filling cracks with crack

filler, filling undulation with POP for making uniform surface (at required

places only) etc. complete.

4) Surface preparation for structure paint to be done by cleaning the existing

surface by wire brush/mechanical tools and removing of all loose dust etc

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

1. One coat of primer of approved manufacturer to be applied on the surface as

per specific item specifications after proper cleaning the surfaces (as per item

specifications).

2. One coat of approved quality & make of paint shall be applied which should

meet the technical specifications of SoR items. All paint materials shall be of

approved quality decorative & industrial paints.

3. After drying the first coat, next coat of same quality and colour shade to be

4. Contractor has to ensure that the primer & different layers of paints are being

applied after being inspected by Engineer-in-charge of GIPCL. After obtaining

stage wise clearance, contractor should proceed for further work.

5. Paint has to be applied uniformly over the surface of building.

6. All the consumables like primer, paint materials, thinner, wire brush, painting

brush, container for handling the paint, cloth if required for cleaning the surface

etc. are to be arranged by the contractor.

7. To paint at different elevations, contractor has to make safe arrangement for

metallic scaffoldings with MS pipes & MS clamps at their own cost. Contactor is

fully responsible for scaffolding work for safe working during working at height.

8. Contractor has to make / construct their sub-store for storing the paint at site.

9. Manpower required for carrying out the entire painting work will be in

contractor’s scope.

10. Contractor has to depute their site-in-charge / site supervisors for work

execution as per specification.

11. Contractor has to take all safety measures during the execution of work.

12. Painting of various buildings/structures has to be carried out even during the

time when building underutilization. Hence, experienced supervisors are to be

deployed for supervision of work.

13. Painting shall be carried out only on thoroughly dry surfaces. Painting shall be

applied by brushing for outside and inside finishing paint by using roller only.

The workmanship shall be of best quality.

14. The optimum thickness shall be applied by brushing with minimum of brush

marks. The coat shall be allowed to hard dry. At least 24 hours shall elapse

between the applications of successive coats.

15. The second finishing coat shall then be applied by brushing for outside and

inside finished paint by using roller only.

16. The rate shall be for good finishing and with approved make, type & shade of

decorative/industrial paint by considering one coat of primer before two coats of

paint (as per individual item specifications). However, if the required quality and

finishing is not achieved, contractor shall apply third coat of paint to get good

finishing without any additional cost to GIPCL.

17. Contractor shall follow the recommendation of manufacturer without any

additional implication to GIPCL.

18. Quality Check: -

Contractor shall maintain each location wise register entry and get the check

from concern GIPCL engineer for cleaning, primer coat, first coat painting &

second coat painting.

19. Contractor shall take care to avoid paint marks on door/window frames, glass,

skirting tiles, electric fixtures, other furniture etc… by covering the same with

sticker, removable adhesive tape, cloth etc… as directed by Engineer-in-

charge. After completion of work, contractor shall responsible for removal of

covers from these locations, remove & clean stains if any and make good the

20. Contractor shall ensure proper utilization of paint and avoid wastage like

spillage. GIPCL right to take an action for such wastage.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

21. All painting materials & primer shall be of approved shade & makes only.

22. It shall be the sole responsibility of contractor to provide sample of colour shade

before execution for any specific shade requirement for advance approval.

23. Apart from standard available colour shades, contractor shall also arrange for

specific colour shades for exterior & interior painting in line of existing provided

shades if it is desired by Engineer-in-charge. Sample of shades may be

prepared & applied at designated place for approval from GIPCL. Contractor

shall proceed with the work as per day to day instructions of Engineer-in-charge

for painting at specific locations.

24. In case of any discrepancies, contractor shall proceed with painting work by

providing matching colour shade as per existing painted surface, except any

change in shade is desired & provided by GIPCL for any specific location/area.

However, contractor shall provide sample and get approval well in advance from

GIPCL for existing matching shade also if desired by GIPCL.

25. Surface preparation before applying painting on inside surface of all buildings

shall be as per following specifications.

(a) Proper cleaning of existing painted surface and removing dirt, dust.

(b) Filling of minor cracks at required locations as directed by Engineer-in-

charge with approved crack filler of approved make and quality (Pedilite or

(c) Filling undulation (as required for small undulation only) with Wall Putty

(Birla white or approved equivalent) for making uniform & smooth surface.

Primer shall be applied as specified in item nomenclature.

(d) All furniture, fixtures, belongings of occupier of quarter, electric & lighting

fixtures, equipments, cables, flower pots, plantations, flooring, etc… shall

be protected while carrying out the painting work. Covering with plastic

sheet, paper, temporary shifting of things as directed shall be in the scope

of contractor. Any type of damages shall be recovered at actual cost plus

10% overhead charges (including GST) from contractor’s bills and/or

security deposit/retention money whatsoever.

(e) Proper surrounding affected area housekeeping shall be done after

completing the painting works.

26. Quality Check: -

(a) Contractor shall maintain location wise work done reports in the register

and get the regular signature from concern GIPCL Engineer for cleaning,

applying primer, first coat painting & second coat painting at each stage.

The same shall be enclosed with bill for payment.

(b) Contractor shall ensure proper utilization of paint and avoid wastage like

spillage. Approved paint material received & consumption thereof for

painting the structure/building shall be almost match as per

recommendations given by manufacturer. Contractor shall have to maintain

the register for the receipt of paints and copy of GST bill/manufacturer

challan may also be submitted (for major quantity procurement) for

consumption verification by GIPCL Engineer. Contractor may also require

to submit material test certificate of manufacture whenever required by

GIPCL Engineer.

(c) The paint shall be applied as per guideline & specifications given as above

for good finishing. However, if finishing is not achieved as per requirement,

contractor shall have to apply additional coat of paint to get good finishing

without any additional cost to GIPCL.

(d) Identification & Other marking on the Building / Structure walls: -

All the buildings/structures offered for painting in the scope of work are

clearly identified for the details like building name, numbering & labeling,

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

instructions, notice, etc. These details form the vital information and same

shall be preserved during painting works by covering the same with suitable

means as directed by Engineer-in-charge.

Contractor shall follow the recommendation of manufacturer without any additional

implication to GIPCL.

STEPS FOR MALAMINE POLISH WORK ON WOOD SURFACE :

1) SANDING: Sand the surface first using and paper 180 and then using and

paper 320 and wipe clean.

2) STAINING - for staining, apply Asian Paints Wood Stains and allow it to dry

for 30min. Do not sand the stained coat.

3) SEALING - Mix Asian Paints Melamine Sealer Base and Hardener in the

ratio 90:10 by volume and thin it with 20-40% of Thinner (T-124) for spraying

or Thinner for brushing (T-2). Allow a maturation time of 30min and use

within 8 hours. Spray or brush 2 coats of sealer. For spraying, give an inter

coat interval of 5-6hours. In case of brushing, the interval should be 8-

10hours. Sand with and paper 320 or 400 between coats.

4) Topcoat - Mix the Melamine Base and hardener in the ratio 9:1 by volume

and thin it with 20-40% T-124 Thinner for spraying or Melamine brushing

Thinner for brushing (T2). Allow a maturation time of 30mins and use within

8hours. Spray or brush 2 coats of Matt or Gloss. For spraying, give an inter

coat interval of 8-10hours. Sand with and paper 320 or 400 between coats.

1.2 GENERAL SPECIFICATIONS FOR PAINTING:

1. Contractor has to ensure that the different layers of paints are being applied

after being inspected by Engineer-in-charge of GIPCL. After obtaining stage

wise clearance including surface preparation, contractor should proceed for

further work. One register shall be maintained by contractor for this purpose and

shall submit the same with bill. Without submission of thickness verification

register with the bill, payment will not be made.

2. Paint has to be applied uniformly over the surface of Steel structures.

3. All the consumables like paint material, wire brush, mechanical tools, emery

papers, painting brush, container for handling the paint, cloth if required for

cleaning the surface, metallic scaffolding, metallic ladders, etc… are to be

arranged by the contractor.

4. To paint at different elevations, contractor has to make arrangement like safety

belt, safety net, fall arrestor, safety life line, helmet etc… for safe working with

preparation of scaffoldings of MS pipes, Metallic jali, H frames etc... at their own

5. Contractor has to make their own sub-store for storing the paint at site with rigid

platform to avoid soil contamination. GIPCL will not be held responsible for any

theft of materials.

6. Contractor shall have to depute their full time experienced supervisor for work

execution as per specification and for day to day work planning & coordination

and submit daily work report to Engineer-in-charged,

7. Contractor shall have to take all safety measures and has to follow safety

clauses during the execution of work including all good quality safety

equipments & safety PPEs like,full body double harness safety belts, safety

helmets, safety shoes, hand gloves, dust masks, ear plugs, safety goggles, etc

to the workers and copy of safety equipments and safety gears issue register &

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

gate pass are to be submitted to GIPCL for verification before taking up the

8. Further layer of Paint has to be applied after giving sufficient drying time to

previous layer of paint.

9. Quality Check: - Contractor shall maintain location wise work done reports in

the register and get the regular signature from concern GIPCL Engineer for

cleaning, applying primer, first coat painting & second coat painting with

thickness checking at each stage. The same shall be enclosed with bill for

10. The paint shall be applied as per guideline & specifications given as above for

good finishing. However if finishing is not achieved as per requirement,

contractor shall have to apply additional coat of paint to get good finishing

without any additional cost to GIPCL.

11. Bidder shall follow the recommendation of manufacturer without any additional

implication to GIPCL.

The scope of work also includes all works necessary, which are not specifically mentioned

here but required, for effective execution of entire scope of work in all respect within the

scheduled time. All works shall conform to the specifications, safety norms, legal & statutory

1.3 PAINT MATERIAL

Painting material shall be make of Burger or Asian company of Synthetic Enamel

paint, OBD, exterior paint, special paint, Melemine Polish etc..as per respective item

specifications in SoR.. All paint materials shall be of first quality. Contractor has to

maintain record of each and every material brought to site with gate entry.

All painting material & primer shall be of GIPCL’s approved Decorative paints

(approved makes are Berger Paints, Asian Paints, Kansai Nerolac Paints, Jotun

Paints, AkzoNobel Paints and JSW Paints) as per respective item specifications

under SoR. Contractor should submit in advance technical equality certification from

manufacturer / Technical Data sheet with technical comparison to the GIPCL for the

purpose of confirmation of equality of technical specifications of each & every items

of BoQ / SoR (Section-E) and subsequent approval of GIPCL accordingly..

Contractor will also be allowed for other similar equivalent makes of paint materials

from other reputed brands on sole discretion of GIPCL, for which, contractor should

propose equivalent brand along with manufacturer’s credential, client’s

performance certificates, material test reports, technical equality comparisons,

etc… for similar use / in PSUs / Corporates and same should be submitted for

GIPCL’s review to obtain advance approval from GIPCL. GIPCL will review the

credential & client’s performance certificates in similar use for approval purpose.

However, approval or rejection will be at the sole discretion of GIPCL without giving

any reason and will be bound to the contractor. Also, even after approval, in view of

GIPCL, if performance of other brand material not found satisfactory then contractor

shall stop using it and shall continue the scope of work with above specified brands

of materials only.

Contractor has to maintain record of each and every material brought to site with

Contractor shall arrange to get joint inspection of the procured paint material along

with the concern Engineer-in-charge after the same is inward in GIPCL and the copy

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

of bill / material challan of the same shall be get stamped and signed by Security

personnel present at gate. Further, this bill / challan shall be submitted to Engineer-

in-charge with the Invoices or day to day basis. Contractor shall also prepare &

submit material reconciliation with every bill in format approved by GIPCL. GIPCL

may verify the reconciliation of paint materials with respect to work executed based

on manufacturer’s consumption factor (practical coverage). Any major variation

shall not be acceptable.

Contractor shall keep up to date material inward records and consumption record

of his materials. Contractor shall follow manufacturer’s recommendation for

required mix proportion of material at site. The material should be applied in

accordance with specifications / manufacturer recommendations including surface

preparation, mixing, placing, applying, curing, etc… complete as directed by

Engineer-in-charge.

Contractor shall deploy & provide sufficient nos. of manpower with supervisors for

supervision of work, providing & fixing metallic scaffolding, ladders, arrangement of

platform for working at height, safety belts, fall arrestors with safety life line, safety

net (at required places as directed by Engineer-in-charge), safety shoes, goggles,

dust masks, helmets, hand gloves, etc… with standard applicable tools & tackles,

sufficient nos. of lighting equipments, power cables of sufficient length with

extension board according to site requirement & fulfilling electrical safety norms,

sufficient cleaning equipments and any other incidental activities or works which are

not envisaged but likely to be carried out for satisfactory & timely completion of

entire scope of work as directed by Engineer-in-charge.

The scope of work also includes removal of all debris, unwanted materials, scrape

materials, empty containers, etc including loading, unloading, shifting and disposal

outside the plant premises as per applicable GPCB norms which shall be bound to

Contractor and GIPCL will be indemnify.

Where any specifications of manufacturer are repugnant to or at variance with any

provisions and/or specifications mentioned in this document, then unless a different

intention appears, the provision and/or specifications mentioned in this document

shall prevail to the extent of such repugnancy of variance.

Third party testing:- If required by GIPCL, Contractor shall arrange third party

testing of paint materials supplied at GIPCL-SLPP for jointly collected random

sample/s of paint material as directed by Engineer-in-charge. All cost towards

testing shall be borne by the contractor. The testing laboratory shall be as decided

1.4 DISPOSAL OF EMPTY PAINT BARRELS

Contractor shall be responsible for removal and disposal of all the empty drums as

per prevailing GPCB norms outside GIPCL premises. GIPCL will not be held

responsible for any subsequent consequences regarding improper disposal of

empty drums/barrels by the contractor. Contractor shall be required to submit

written undertaking along with the final bill that all the empty paint/primer/thinner

drums are disposed off at outside plant premises at designated location as per

prevailing Government guideline and contractor shall indemnify, keep harmless the

GIPCL against any future liabilities or consequences in this regard. Contractor’s

final bill shall be processed only after disposal of all such empty drums, containers,

other scrapes, etc… to outside premises in accordance with prevailing GPCB norms

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

based on submission of letter of undertaking by the contractor and certificate from

Engineer-in-charge along with final bill.

1.5 GENERAL SCOPE OF CONTRACTOR

1. All tools & tackles, equipments, grinder machine, scaffoldings, materials, labour,

vehicles, etc… to execute the contract will be in the scope of the contractor. The

contractor should ensure for healthiness/working conditions of tools, tackles &

2. All consumable items like paint materials, thinner, turpentine, red oxide, cloth,

cotton waste, etc. will be in the scope of the contractor.

3. The Contractor shall have to make necessary arrangement for storage of

materials including safe storage of paint materials, tools & tackles, scaffolding

materials, equipments at their own cost .

4. Contractor has to make their own sub-store for storing the material at site in

systematic proper manner as directed by Engineer-in-charge. Contractor shall

be responsible for safe storage and security of all materials tools & tackles,

scaffolding materials, equipment and can depute full time guard for the security

of the materials to avoid pilferage, loss, damage and theft at their own cost.

5. All safety/PPEs required during work at site are to be arranged by the contractor.

6. The Contractor shall have to provide necessary facilities including

accommodation for their labour at their own cost

7. Bidder has to maintain record of each and every materials brought to site with

material and gate entry.

8. The contractor has to arrange transportation for lifting/shifting the materials at

9. Bidder has to submit quality plan prepared jointly with authorized representative

of approved manufacturer.

10. Bidder Shall carryout the work as per specification within stipulated time frame

for particular painting job and the works shall conform to high standards of

workmanship, quality, proper line, level and as directed by Engineer-in-charge.

9. Bidder shall nominate supervisors for work supervision & safety supervision to

receive day to day painting work requirements from Engineer-in-charge.

Supervisors will co ordinate with user department to ascertain their exact

requirement and location of work. They will be responsible for mobilization of

manpower, materials, safety PPEs, safety arrangements at site, tools & tackles

and other required resources to carry out the work as per requirement and also

responsible to take field measurements jointly with GIPCL Engineer by

mentioning SoR item no. & exact work location in measurement register on daily

basis and shall submit the register to the Engineer-in-charge for their verification

1.6 PLANNING & MONITORING OF WORK PROGRESS

1. After award of the work, Contractor shall have meeting with GIPCL for planning

of various Buildings to be painted.

2. Contractor shall mobilize the resources at site within 15 days from the date of

LoI or work order whichever is earlier. If contractor failed to carry out work with

desired progress and if contractor failed to mobilize sufficient resources

(manpower & materials) after written communication, GIPCL may execute the

job through other agency at the risk and cost of the contractor with additional

10% overhead charges including GST.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

3. The owner of contractor / proprietor / partner should be present for periodic

progress review meeting & for further planning at office of GIPCL Surat Lignite

Power Plant as desired by Engineer-in-charge (monthly basis).

It is not the intent to specify herein all the works in the scope of this contract. The

scope also includes all works necessary, which are not specifically mentioned here

but required, for completion of entire scope of work in all respect within time bound

period and are deemed to be included in the scope of the CONTRACTOR. All works

shall conform to the specification. The works shall conform to high standards of

quality and workmanship.

2. PRICE & RATES

This is SoR based tender and final item rates will be derived based on final offered

lowest price received through e-Reverse Auction on gross total price (including 18%

GST). Prorata reduction will be applied in the quoted price for all the items of SoRs

after price discovery through e-Reverse Auction. The item rates so derived shall be

inclusive of cost of all approved quality paint materials, thinner, skilled and/or

unskilled labour, supervisors, insurance, safety PPEs, staging, scaffolding,

transportation, mobilization-demobilization cost, loading-unloading & proper

storage, security & safety, equipment, machinery, consumables all the required

tools & tackles etc…, idle charges of labours, operators, drivers, machineries,

equipments during unavailability of front or due to unavoidable circumstances or

any reasons whatsoever, safety equipments & PPEs, Royalties, Rents, Excise duty,

Sales Tax, Stamp Duties, Central or State Government or Local body or Municipal

Taxes or Duties, Turn over Tax or any other duty / tax (Item rates are without GST

but GST @18% is considered in Total Estimated SoR Value ), levied by the Central,

State Government or other Public bodies etc…and such other costs that are not

specifically mentioned herein but will be incurred by the contractor for the

satisfactory and timely completion of the work. The whole item rates shall be

deemed to include for everything mentioned in the specification, all leads & lifts,

contractor’s overheads & profits for due performance of the work under this contract

and such other costs that are not specifically mentioned herein but will be incurred

by the contractor for the satisfactory and timely completion of the work. The rates

shall also include cost for mobilization / demobilization of manpower, equipments,

materials, etc... as per work requirement.

The rates shall be firm for entire contract period and also during extension thereof,

if required and shall not be subject to any escalation in prices, idle charges for

labour, machinery, overhead expenses etc. No price escalation / idle charges shall

be due to any reason whatsoever.

The prices / item rates so derived based on final recovery of lowest offer from Bidder

shall remain firm till completion of the contract period and any agreed extensions

thereafter and shall not be subject to any other escalation, idle charges for labour,

machinery, equipments, overhead expenses etc. No price escalation / idle charges

shall be payable due to delay in work by contractor or due to non-availability of work

front by GIPCL or any reason whatsoever.

Contractor shall at his expense comply with all labour and industrial laws and such

other acts and statutes as amended from time to time as may be applicable to this

contract in respect to pay etc. On account of any default in respect of all liabilities

and in case of non compliance of the above, the company can withhold their

payments till all legal liabilities are discharged.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

The offer price shall be considering mobilization of all required manpower, tools &

tackles, materials, equipment, vehicles, consumables, etc… for timely and

satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon

day to day requirement. However, item rates remains unchanged and the payment

shall be made as per the actual quantity executed as informed & certified by GIPCL

representatives.

3. CONTRACT PERIOD

Contract period will be one year from the date of commencement (mobilization

period will be 15 days from the date of issue of LoI or Work Order whichever earlier)

or from the date of commencement as mentioned in work order.

The contractor period is including peak monsoon season. Exposed/unconfined

Structural painting may not be allowed during monsoon season and contractor

should mobilized resources accordingly to complete the entire scope of work in

available working contract period.

Contractor shall have no any right for time extension or compensation or price

escalation on account of some delay in handing over of particular front by the GIPCL

due to unavoidable circumstances. However, GIPCL, at sole discretion, may grant

only time extension at the same rates, terms & conditions against the justifications

submitted by the contractor in writing.

GIPCL reserve the right to short close the contract at any time by giving one month

notice period without assigning any reason whatsoever.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise in duplicate (one original in physical form and soft copy

in MS Excel format) every month in respect of the work performed or completed

during the month along with the documents as hereinafter provided. On receipt of

the invoice complete in all respects and with all the said documents, the payment

in respect of the same shall be made within 21 days of such receipt of a complete

invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against

the work executed duly certified by GIPCL. Income Tax (IT) will be deducted

at source from monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of total contract value (excluding GST) shall be

submitted as per clause no.: 1 of Section-C

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority

(to be furnished only once).

(b) Citing GIPCL’s GST no. along with contractor’s GST registration no.

and the date of issue of registration certificate on invoices.

(c) Citing GIPCL’s GST no. along with contractor’s GST registration no.

and the date of issue of registration certificate on invoices

(d) Claim of GST amount with percentage (%) separately shown on the

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

(e) The contractor shall be required to submit the proof of payment of GST

of previous month/quarter, as may be applicable as & when demanded

by GIPCL/Owner/company.

(f) Contractor shall inform the Owner in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(g) The contractor shall also mention on their invoice the HSN/SAC code

as applicable under the GST laws under which GST is levied and a self

certified authentic third party evidence (www.cbic-gst.gov.in) shall be

adduced to that effect by the contractor

(iv) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of tools &

tackles, equipments, vehicles etc at site. The Contractor shall also furnish

the checklist as per ANNEXURE-A enclosed with the Section-F of tender

document along with the RA bill of respective month.

(v) While making running account payment, the following deductions may be

made by GIPCL, if applicable:

(1) Cost of materials issued, if any, by GIPCL and to the extent consumed

(2) Security deposit recoverable if any.

(3) Advance on materials / work progress advance payments, if any.

(4) Penalty for delayed execution of work, recovery of charges for the work

done by other contractor due to delay or any other reason, if applicable

(5) Any other dues recoverable by GIPCL from the contractor under the

(6) Any applicable taxes under any law for the time being in force, eg. TDS,

(vi) The contractor, along with monthly RA/final bill shall submit copy of P.F.

Challan, wages register, attendance sheet & ECR statement indicating the

employee and employer's P.F contribution with respect of employees

employed by him for the contract at GIPCL site along with format for

submission of these documents provided in Section-F (Annexure-A).

(vii) The Contractor shall submit his Final Bill within a period of three months of

the expiration or earlier termination of the contract or any extensions that

may be granted by GIPCL to the Contractor. GIPCL shall not entertain any

bill for any work item after expiration of period of three months.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to

have waived any claims not mentioned in the Final Bill and shall not be

entitled to recover the same from GIPCL subsequent to the submission of

the Final Bill on any account and GIPCL shall stand absolved of all its

liabilities in respect of any such claims not raised by the Contractor in his

B. Validity and Uniformity of Rates

The rates shall be valid for a period of one year of the Contract Period and

agreed extension.

5. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents with each bill to the Engineer-in-charge

for verification purpose of the bill:-

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

(i) Measurement sheet (as per mode of measurement) along with joint record

of work done in the form of joint inspection report duly signed by authorized

representative of contractor and GIPCL Engineer.

(ii) Measurement sheets (both in soft copy and in physical form) of work done.

(iii) Contractor’s material incoming challans stamped & signed by security at

The bill will not be entertained without submission of above documents.

6. SUBMISSION OF STATUTORY COMPLIANCES WITH FINAL BILL

Contractor shall submit each bill of work carried out along with following documents.

(i) Copy of statutory compliance like labour license (if applicable), wages payment

register, EC Policy, PF paid Challan with ECR, TRRN confirmation by

EPFO/Bank, Bank statement, etc… along wage certificate pertaining to

respective bill period / previous month of bill period with Annexure-A provided

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa (Annexure-D in Section-

F), after the final bill amount is certified by GIPCL for payment and the same is

made known to the contractor by GIPCL & accepted by the contractor.

Bill submitted without any of the above documents shall not be processed for

7. MEASUREMENT & DAILY REPORTS

All the items shall be measured as finished work as per the item nomenclature and

in accordance with IS practice. For any dispute regarding measurement, the

decision of Engineer-in-charge shall final and binding to the contractor.

The contractor shall be required to furnish satisfactory job completion report and

joint record of measurement to GIPCL. Preparation & submission of report should

be on daily basis. In the RA bills, payment shall be released, based on the joint

measurement record of the works.

For timely compilation of measurements and billing;

7.1 Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

7.2 Contractor shall be required to furnish job completion/measurement report to

GIPCL whenever required. The monthly/RA bill payment shall be released

based on the certified measurement reports of the works.

7.3 Inspection of work will be done by Engineer-in-charge or his authorized

representative. If the work is not found satisfactory, Engineer-in-charge

reserves the right to take suitable action and shall be binding to the contractor

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer-in-charge shall be final and binding to the contractor.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

7.1 JOINT MEASUREMENT RECORDING & MODE OF MEASUREMENT

All the works shall be paid based on joint measurements of all the works actually

executed at site. Actual measurements of executed works as per scope shall be

carried out jointly with GIPCL’s Engineer-in-charge concern and contractor’s

representative.

In order to carry out joint measurement recording at site, contractor shall provide

following facilities & arrangements at site for GIPCL’s Engineer-in-charge.

(1) Proper approachable safe scaffolding with ladders, standard hand rails &

(2) Arrangements of required safety PPEs like but not limited to standard approved

double harness safety belts, safety goggles, fall arrestors, safety net, hand

(3) Contractor shall also provide one Engineer along with two or three assistant

helpers to GIPCL’s concern Engineer-in-charge during joint measurement

recording. Contractor’s Engineer & helpers shall assist and follow the

instructions of GIPCL’s concern Engineer-in-charge for safe measurement

recording of every completed scope of works.

(4) Necessary standard & calibrated valid measuring devices like but not limited to

measuring tape, Alco meter & other required tools & tackles.

(5) Any other site specific arrangements or requirements as directed by Engineer-

in-charge concern.

The payment will be done according to actual work carried out as per joint

measurement by contractor & GIPCL Engineer-in-charge for unit of quantity as

specified in respective items, up to three decimal place.

Measurements shall be in accordance with the unit of measurements specified in

schedule of quantity up to three decimal place. Payment will be made for actual

work done as per field measurements certified by Engineer-in-charge.

The measurement shall be in item wise unit mentioned in Schedule of Quantity for

finished product of work done as per detailed technical specifications mentioned in

schedule of quantity. The measurement shall be in square meter of finished items

as specified in each item of SoR (Section-E).

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer in-charge shall be final and binding to you.

Detail mode of measurement is as under :-

(i) Outside surface: - Based on sq.mtr. of painting surface. Only single time

sq. mtr. of actual painting surface of the building shall be payable. No co-

efficient shall be applied even if in the case of sand face plaster area also

(ii) Inside surface: - Same as outside.

(iii) Window shutter/Ventilator/Fly proof shutter painting: - Area shall be

measured on sq. mtr. of actual painting surface shall be payable. No co-

efficient shall be applied.

(iv) Panel door/Flush door/Rolling shutter Painting :- Area shall be

measured on sq. mtr. of actual painting surface shall be payable. No co-

efficient shall be applied.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

(v) M.S.Grill Painting:- Area shall be measured Grill size i.e. if size of one Grill

is 0.60 x 1.20mt and painted both side of total grill area, Payment will be

made considering grill out to out size (i.e. 1x.0.60x1.20mt). No co-efficient

shall be applied.

(vi) Door/Window/Ventilator’s MS frame painting :- Area shall be measured

on sq. mtr. of actual painting surface shall be payable. No co-efficient shall

(vii) M.S.Railing Painting:- It shall be measured in Rmt only length of railing

(viii) Melamine polish:- Actual treated area Shall be measured in sq.mt.

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer in-charge shall be final and binding to you.

The measurement will be as per specified in respective item description.

The actual quantities may vary with specified quantities. All bidders are requested

to visit the site before quoting the bid.

8. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 15 days from the time

the intimation given by GIPCL.

b) Contractor shall provide site supervisors who will be responsible for

supervision and execution of job in specified time with respect to quality,

specifications, site preparations, safety, co ordination with GIPCL, joint

measurements, etc... The supervisor shall coordinate with the Engineer-in-

charge of GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time to

time, hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him

for the work at his own cost.

9. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as

given in the Section-E (Schedule of Rate & Quantity). The quantities specified in

each item are estimated and shall vary according to the exigencies of work at site

up to any extent. However, the rates quoted by Bidder shall remain firm throughout

the contract period irrespective of any variation in estimated quantities. Contract

value will remained firm. Contractor shall have no claim, whatsoever, on grounds of

loss of anticipated profit etc. on account of the same. Contractors shall engage

required nos. of labors along with required tools & tackles, equipments, materials

as per work load and emergency situations throughout the contract period to

perform his contractual duties.

In case, contract quantity/amount exhausted before completion of contract period,

GIPCL reserve the rights to increase the quantities or contract amount for

successful completion of entire contract period. Contractor shall responsible to

complete the particular job up to entire satisfaction of Engineer-in-charge. The item

rates remain firm & unchanged till completion of the contract and any agreed

extensions thereafter and shall not be subject to any escalation, idle charges for

labor, machinery, overhead expenses etc… for any reason whatsoever. The

quantum of work of individual item may be up to any extent depending upon

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

requirement. However, item rate remains unchanged. Under this contract,

contractor has to execute all work as per the Plant requirement.

10. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith.

Bidders are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at

variance with any provisions of the special conditions of contract, then unless a

different intention appears, the provision of the special conditions of contract shall

prevail to the extent of such repugnancy of variance.

11. DEFECT LIABILITY PERIOD

The defect liability period of whole work shall be twelve months after completion of

contract as certified by Engineer-in-charge. During defect liability period, if any

defect arises in jobs which have been already executed, shall be rectified by the

contractor at free of cost within seven days on receiving the intimation from

Engineer-in-charge failing which GIPCL may take suitable action and also engaged

third party to carry out rectification work at the risk and cost of the contractor.

Any delay beyond seven days of intimation for rectification will result to equivalent

delay in refunding of security deposit.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

PRICE BID FORMAT

(To be quoted online only through website: https://tender.nprocure.com)

Description SoR Amount Above/Below Contractor's Total

(1) including GST (3) percentage to Quoted

(Rs.) (in Rs.) be filled by Amount in

(2) bidder (equal, (Rs.)

Surat Lignite Power Plant - 28,19,173.99 Equal

4X125 MW, - Painting of Above

quarters & infrastructure Below

buildings incl. doors and

windows in Colony for one

year of contract period

(2026-27) as per SoR

(including 18% GST

NOTE: Bidders have to quote their offer in % (+, - or equal) on above total

estimated SoR value in online Price Bid only. The quoted percentage rate on

above SoR item rates shall be inclusive of all approved quality materials,

labour cost, equipments, supervision, consumables, tools, tackles, profit &

overheads, all taxes & duties (GST 18% is considered on total estimated SoR

At estimated SoR value (including GST)

______%age above the estimated SoR value (including GST)

______%age below the estimated SoR value (including GST

Note:- (1) Percentage rate offer/bid price on SoR value (including 18% GST) shall be quoted through online

(n)-Procure only. Hard copy of price bid shall not be considered/accepted.

(2) Evaluation of tender will be done on gross total quoted amount (including 18% GST).

SEAL & SIGNATURE OF TENDERER : __________________________________

NAME OF AUTHORISED PERSON : __________________________________

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

SCHEDULE OF QUANTITIES & RATES

Sr. Item Description Unit Estimated Estimated

No Quantity Item Rate

1 Providing and painting interior surfaces with two

coats of Oil Bound Distemper paint of approved

of Bergur or Asian manufacture, color and shade

including cleaning of existing painted surface,

removing dirt, dust, loose paint, filling cracks with

approved crack filler, filling undulations with POP

for making uniform surface (at required place

only), scaffolding etc. complete at all elevation

with all materials, labour, tools & tackles, safety

tools & tackles, including shifting of racks,

cupboards, tables etc. for painting of wall and

repositioning of the same after completing the

work, etc… all complete as directed by Engineer-

in-charge .For payment actual treated area shall

be measured. No coefficient sahll be applicable. SM 20000.00 50.96

2 Providing and applying two coats of white

washing paint on existing surface of approved

manufacture with mixing of "Fevicol" or

equivalent approved adhesive @ 200gm per

10kg lime & Blue, on existing painted surfaces

including cleaning of existing surface using wire

brush, removing all dirt and dust, preparing

surface for applying painting evenly, scaffolding

at all elevation with all materials, labour, tools &

tackles, safety tools & tackles etc… all complete

as directed by Engineer-in-charge.

3 Providing and painting two coats of synthetic

enamel paint (approved make and shade of

Bergur or Asian) on wood/iron/wall surface

including cleaning of existing painted surface,

removing all rust, dirt, dust, loose paint, providing

required scaffolding, with all materials, labour,

tools & tackles, safety tools & tackles at all height

including cost of scaffolding, etc. all complete as

per instructions of Engineer-in-charge. For

payment area shall be measured as per

mentioned mode of measurement. No coefficient

shall be applicable. SM 4000.00 90.92

4 Same as above item no.3 but Including one coat

of red oxide primer.

5 Providing and painting two coats of synthetic

enamel paint (approved make and shade) over

one coat of primer on MS railing fabricated from

32NB MS/GI pipe of 1 mtr high vertical at every

approx. 1 mtr. and 4 nos 15NB horizontal pipe

including cleaning of existing painted surface,

removing all rust, dirt, dust, loose paint, providing

required scaffolding, with all materials, labour,

tools & tackles, safety tools & tackles at all height

including cost of scaffolding, etc. all complete as

per instructions of Engineer-in-charge. For

payment lenght of railing shall be measured in

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

Sr. Item Description Unit Estimated Estimated Estimated

No Quantity Item Rate Amount

6 Providing and applying melamine polish (ASIAN

MAKE) in two coats over a sealer coat. Surface to

be applied polish shall be sand papered thoroughly

to remove dust grease oil spots, and minor

variations in the surface. Use 50% matt finish and

50% glossy melamine polish. only treated surface

area will be measured for payment and no

measurement shall be carried out in rft/rmt. SM 1200.00 413.85

7 Providing and applying to exterior surfaces two

coats of exterior emulsion paint of "Berger -

Walmasta" or "Asian" make ACE exterior emulsion

paint of approved color and shed over a coat of

exterior sealer on existing painted surfaces as per

manufacturer's recommendations including

cleaning of existing surface using wire brush,

removing all dirt, dust, filling of cracks with

approved crack filler, preparing surface for applying

painting evenly, scaffolding etc. complete at all

elevation as directed by Engineer-in-charge with all

materials, labour, tools & tackles, safety tools &

tackles etc… all complete. For payment actual

treated area shall be measured and no coefficient

shall be applicable. SM 1500.00 86.40

8 Providing and painting interior surface with two

coats of acrylic emulsion paint of approved

manufacture, colour and shade including cleaning

of existing painted surface, removing dirt, dust

loose paint, filling cracks with crack filler, filling

undulation with POP for making uniform surface (at

required place only), tools, tackles, safety tools and

tackles, scaffolding etc. complete at all elevation as

directed by Engineer in charge (Rates are including

shifting of racks/cupboard tables etc. for painting

wall and resifting to the same location after

completing the work). For payment actual treated

area shall be measured and no coefficient shall be

applicable. SM 500.00 91.07

9 Providing and painting interior surface with two

coats of "Berger - Silky Luxury Emulsion" or "Asian

- Royal Luxury Emulsion" paint of approved colour

and shade as per manufacturer's recommendation

including cleaning of existing painted surface,

removing dirt, dust, loose paint, filling cracks with

approved crack filler, filling undulation with POP for

making uniform surface (at required place only),

applying approved primer as per manufacturer's

recommendations with tools, tackles, safety tools &

tackles, scaffolding etc. complete at all elevation as

directed by Engineer in charge. (Rates are

including shifting of racks/cupboard tables etc. for

painting wall and resifting to the same location after

completing the work). For payment actual treated

area shall be measured and no coefficient will be

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

Sr. Item Description Unit Estimated Estimated Estimated

No Quantity Item Rate Amount

10 Providing and painting surface with two coats of oil

paint (approved make) for road side concrete curb

blocks in two alternate black and white colour

including surface cleaning with wire brush. Size of

kerb stone is 400x200x100mm.

11 Providing and cleaning of existing painted surface

including removing of dirt, dust loose paint, filling

cracks with crack filler, filling undulation with Birla

White Putty for making uniform surface and

prepare the base surface for painting work (at

required place only), tools, tackles, safety tools and

tackles, scaffolding etc. complete at all elevation as

directed by Engineer in charge. For payment actual

treated area shall be measured and no coefficient

shall be applicable. SM 3000.00 51.20

12 Providing and painting of false ceiling surface with

two coats of acrylic emulsion paint including one

coat of primer of approved manufacture, colour and

shade including cleaning of existing painted

surface, removing dirt, dust loose paint, filling

undulation with POP for making uniform surface (at

required place only), tools, tackles, safety tools and

tackles, scaffolding etc. complete at all elevation as

directed by Engineer in charge. (Rates are

including shifting of racks/cupboard tables etc. for

painting of false ceiling and resifting to the same

location after completing the work). For payment

actual treated area shall be measured and no

coefficient shall be applicable.

13 Providing and painting interior surfaces with One

coat of Oil Bound Distemper paint of approved

manufacture, color and shade including cleaning of

existing painted surface, removing dirt, dust, loose

paint (at required place only), scaffolding etc.

complete at all elevation with all materials, labour,

tools & tackles, safety tools & tackles, including

shifting of racks, cupboards, tables etc. for painting

of wall and repositioning of the same after

completing the work, etc… all complete as directed

by Engineer-in-charge. For payment actual treated

area shall be measured and no coefficient shall be

14 Providing and applying two coat of "Geru"/''Chuna''

on tree of any dia size including surface

preparation, scaffolding, as directed by Engineer in

charge. SM 250.00 16.51

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

Sr. Item Description Unit Estimated Estimated Estimated

No Quantity Item Rate Amount

without GST (Rs.)

15 Providing and applying one coat of minimum

micron DFT High Build ZP Primer and two coats of

High Gloss Synthetic Enamel paint, each coat of

minimum 25 micron DFT of approved colour shade

on structural steel/pipes including preparation of

surface by thoroughly cleaning of oil, dirt, dust, rust

& scale by wire brushing, power tool cleaning,

mechanical scrapers, etc... & final surface cleaning

with cotton waste before application of primer (in

case of application of primer is delayed due to any

reason, the surface preparation shall be redone at

no extra cost to GIPCL), including providing

approved MS pipe scaffolding with clamps, safety

nets, cherry packers, covering the surrounding

areas with plastic sheet/tarpaulin wherever

required, etc... as directed by Engineer-in-charge

and as per manufacturer's detail technical

specifications with all materials, labour, tools &

tackles, standard safety tools & tackles, standard

safety PPEs, etc…. complete at all elevations for

misc. structures. SM 100.00 99.47

16 Providing and applying to exterior surfaces two

coats of "Asian - Apex Weather proof exterior

emulsion" or "Berger - Weather coat" exterior

emulsion paint of approved color and shed over a

coat of exterior sealer on existing painted surfaces

as per manufacturer's recommendations, including

cleaning of existing surface using wire brush,

removing all dirt and dust, filling cracks with

approved crack filler, preparing surface for applying

painting evenly, scaffolding etc. complete at all

elevation as directed by Engineer-in-charge with all

materials, labour, tools and tackles, safety tools &

tackles etc… all complete. SM 100.00 99.20

Total SoR Amount without GST (Rs.) 23,89,130.

GST Amount @ 18%

Total SoR Amount with GST (Rs.)

Note: The Percentage rates shall be quoted online only in electronic format which should

be inclusive of cost of all material, labour, supervision, equipments, consumables,

transportation, loading, unloading, all tools & tackles, safety, all taxes and duties as

per item description (including applicable 18% GST).

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE BY

SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO: Ranoli,

Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred to as “The

Company/Owner” which expressions shall unless repugnant to the subject or context

includes its legal representatives, successors and assigns) has entered into a contract

with M/s. ……………………………….. ………………………….(hereinafter referred to

as “Contractor(s)/ Seller(s)” which expression shall unless repugnant to the subject or

context includes their legal representatives, successors and assigns ) for

…………………………….on the terms and conditions as set out inter alia, in the

Company’s contract No./ work order No.……………………………………………..date

…………and various documents forming part thereof hereinafter referred to as the

“said contract” which expression include all amendments, modifications and/ or

variations thereto and where as the Contractor(s)/ Seller(s) has agreed for due

execution of the entire contract and guarantees its performance including any parts

executed through any other agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a bank

for….% (……….percent) of the total value of the “said contract” against due and faithful

performance of the “said contract” including performance guarantee obligations of the

contractor(s)/seller(s) for execution/ supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do hereby

agree and undertake to pay the amount due and payable under this guarantee without

any demur merely on a demand from the Company stating that in the opinion of the

Company, which is final & binding, the amount claimed is due by reason of default

made by the Contractor(s)/ Seller(s) in performing any of the terms & conditions of the

said Contract including defect liability obligations, in fulfilling the performance

guarantee obligation or loss or damage caused to or would be caused to or suffered

by the Company by reason of any breach by the said Contractor (s)/ Seller(s) of any of

the terms & conditions of the contract. Any such demand made on the Bank by the

owner shall be conclusive as regards the amount due and payable by the Bank under

this guarantee. However our liability under this guarantee shall be restricted to Rs.----

3. We undertake to pay to the Company any money so demanded not withstanding any

dispute or disputes raised by the contractor(s)/ Seller(s) in any suit or proceeding

pending before any office, court or tribunal relating thereto our liability under this

present guarantee being absolute and unequivocal. The payment so made by us under

this bond shall be a valid discharge of our liability for payment there under. Our liability

to pay is not dependent or conditional on the owner proceeding against the

Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or suspended by

the liquidation or winding up, dissolution or change of constitution or insolvency of the

said Contractor(s)/ Seller(s) but shall in all respect and for all purposes be binding and

operative until payment of all money due or liabilities under the said contract(s)/

Order(s) are fulfilled.

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

5. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its

currency without previous consent of the OWNER/PURCHASER and further agrees

that if this guarantee is extended for a period as mutually agreed between contractor

& owner/purchaser, the guarantee shall be valid for a period so extended provided

that a written request for such extension is received before the expiry of validity of

6. We ……………Bank further agree with the Company that the company shall have the

fullest liberty without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said Contract(s)/ Order(s) or

to extend the time of performance by the said Contractor(s) Seller(s) from time to time

or to postpone for any time or from time to time any of the powers exercisable by the

Company against the said Contractor(s)/ Seller(s) and to forbear or enforce any of the

terms and conditions relating to the said Contract(s)/ Order(s) and we shall not be

relieved from our liability by reason of any such variation, or extension being granted

to the said Contractor (s) / Seller(s) or for any forbearance, act or omission on the part

of the Company or any indulgence by the Company to the said Contractor(s)/ Seller(s)

or by any such matter or thing whatsoever which under the law relating to sureties

would, but for this provision, have affect of so relieving us.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a

demand or claim under this Guarantee is made on us within three months from the

date of expiry we shall be discharged from all the liabilities under this guarantee.

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Tender for “Painting of Quarters and Infrastructure Building Doors and Windows at Colony for one year (2026-27)”

Bid No. SLPP/Civil/Colony/Painting/2026

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at PO:

Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter called “The Company

Owner” which expression shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide its Tender

No…………………………for ------------------------ (hereinafter called “the said tender”)to

M/s.……………………………(hereinafter called the said Tenderer(s)” which expression shall

unless repugnant to the subject or context includes their legal representatives, successors

and assigns and as per terms and conditions of the said tender, the tenderer shall submit a

Bank guarantee for Rs.………. (Rupees……………..only) towards earnest money in lieu of

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this guarantee without

any demur, merely on a demand from the Company stating that in the opinion of the company

which is final and binding, the amount claimed is due because of any withdrawal of the tender

or any material alteration to the tender after the opening of the tender by way of any loss or

damage caused to or would be caused or suffered by the Company by reason of any breach

by the said tenderer(s) of any of the terms and conditions contained in the said tender or

failure to accept the letter of Intent Agreement or that the amount covered under this

Guarantee is forfeited. Any such demand made on the Bank by the owner shall be conclusive

as regards the amount due and payable by the Bank under this guarantee, However, our

liability under this guarantee shall be restricted to an amount not exceeding

Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not withstanding any dispute

or disputes raised by the tenderer (s) in any suit or proceeding pending before any office,

court or tribunal relating thereto our liability under this present guarantee being absolute and

unequivocal. The payment so made by us under this bond shall be a valid discharge of our

liability for payment there under. Our liability to pay is not dependent or conditional on the

owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended by the