Tender for Supply & Providing FRP fencing around transformer center Work at various location under Navsari rural Subdivision and all other Subdivision office under jurisdiction of Navsari City Division Office.

PART – I: TECHNICAL BID

1 Tender Notice Separate

2 Instructions to the Bidder 04-08

4 General Information about the Bidder 10-11

5 General Terms and Conditions 12-14

6 Guidelines for bidders 15-17

7 Tender Evaluation Criteria 18-19

8 Technical Specifications 20-25

9 Time Schedule for Completing the work

10 Details of Similar Work Experience (Annexure – I)

11 Details of Technical Staff available with the company for

execution of the work (Annexure – II)

12 Declaration (Annexure – III)

13 Deviation Sheet (Annexure – IV)

14 List of plant & machinery (Annexure – V)

15 Typical layout Drawing

16 Dander Board Design

PART – II: PRICE BID

1 SCHEDULE -B Separate

Dakshin Gujarat Vij Co. Ltd. invites tender for “Tender for Supply & Providing FRP fencing around

transformer center Work at various location under Navsari rural Subdivision and all other

Subdivision office under jurisdiction of Navsari City Division Office.” from manufacturers or any

other bidder having experience in providing Fencing and who intend to provide the same as per

contractual conditions

Tender Papers & Specifications may be downloaded from Web site https://tender.nprocure.com

(For view, download and online submission) and GUVNL / DGVCL web sites www.dgvcl.com. (For

view & download only).Tender fee may be paid along with submission of tender in EMD cover.

“If the Tender Fee & EMD amount submitted in form of Demand draft/Bankers Cheque, same is

required to be submitted physically, which shall be received only by Registered Post A.D. or Speed

Post addressed to Executive Engineer (O&M), DAKSHIN GUJARAT VIJ COMPANY LTD., Navsari

City Division Office, Near Banatwala School, Behind NMC Office, Navsari. 396445. “NO COURIER

SERVICE OR HAND DELIVERY” will be allowed.

BRIEF DETAILS REGARDING TENDER ARE AS UNDER:

Bidder has to remain in touch with n-procure as well as our website till the opening of tender.

The Earnest Money Deposit and tender fee will be accepted only by RTGS &

NEFT(uplod receipt online on https://tender.nprocure.com)Tender without EMD and tender

fee shall be rejected.

1] It is mandatory for all the bidders to upload Scanned copies of Original (Notarized/Self

Attested copies of original-as specified in tender document) documents in Online

electronic forms (e-tendering in schedule time with bid and Physical document not

2]Bidders must upload their tender/s documents in online electronic forms (e-tendering)

https://tender.nprocure.com/

3] No exception from payment of tender fees and no price preference shall be given on any

4] First Tender fee & EMD cover will be openedonline only. If submitted as per the requirement

of tender, in that case technical bid will be opened. The price bid of the bidder who technically

qualified will be opened online only no physical Price Bid will be considered.

5] Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to the Executive Engineer (O&M), DAKSHIN GUJARAT VIJ

COMPANY LTD., Navsari City Division Office, Near Banatwala School, Behind NMC

Office, Navsari.

6] Tender without EMD and tender fee shall be rejected.

DGVCL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

Executive Engineer (O&M)

Navsari City Division

INSTRUCTIONS TO THE BIDDERS:

Earnest Money Deposit (EMD):

Bidders are requested to pay Tender Fee &earnest money deposit online only on

https://tender.nprocure.com) as specified in the tender notice.

Tender, wherever Bank Guarantee is / are to be submitted towards EMD, Security Deposit

etc., DGVCL would accept Bank Guarantee issued by the following Banks (banks notified

latest G.R. by finance department of Govt. of Gujarat dated 21.04.2023) :

(A) Guarantees issued by the following banks will be accepted as SD/EMD on

permanent basis:

 All Nationalized banks.

(B) Guarantees issued by the following Banks will be accepted as SD/EMD for period

up to March 31, 2027. The validity cut-off date in the GR is with respect to date

of issue of Bank Guarantees irrespective of date of termination of BG.

2. AU Small Finance Bank

3. Bandhan Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. Federal Bank

14. IndusInd Bank

15. Karnataka Bank

16. KarurVysya Bank

17. Kotak Mahindra Bank

18. South Indian Bank

19. Standard Chartered Bank

20. Tamilnadu Mercantile Bank

21. Utkarsh Small Finance Bank

22. The Kalupur Commercial Co-op. Bank

23. Ahmedabad Mercantile Co-op. Bank

24. Nutan Nagarik Sahkari Bank Ltd.

25. Rajkot Nagarik Sahkari Bank Ltd.

26. Saraswat Co-operative Bank Ltd.

27. SVC Co-operative Bank Ltd.

28. The Gujarat State Co-Operative Bank

29. The Mehsana Urban Co-operative bank Ltd.

30. The Surat District Co-operative Bank Ltd.

31. The Surat People’s Co-Operative Bank Ltd.

32. Saurashtra Gramin Bank

If Bank Guarantee(s) is / are submitted of the bank other than above banks / banks notified

under latest G.R. by finance department of Govt. of Gujarat, it will not be accepted by DGVCL

and in such case it will be considered as Bank Guarantee (s) is / are not submitted and action will

be taken accordingly.

1. Bank Guarantee of Rs. 50,000/- and above must be signed by Two Bank Official Jointly.

2. Designation of the officers must be mentioned clearly.

3. Place and Date of execution must be mentioned.

4. Official round seal of the bank is mandatory.

This earnest money will be forfeited by the Company in case of successful bidder who, after his

tender has been accepted, refuses to pay the security deposit, sign & complete the contract

document before the validity of the offer. The earnest money will be refunded to all unsuccessful

bidders after the award of contract or expiry of the validity of the offer whichever is later.

Tenders without payment of earnest money deposit, Tender fee are liable to be

Exemption is given to Small Cottage & Tiny works Units contractors in payment of EMD &

relaxation in payment of Security Deposit & Performance Guarantee as per following.

(1) No exemption from payment of Tender Fees shall be given to any bidders irrespective of

whether they are SSI, Cottage & Tiny works units.

(2) No EMD exemption as well as SD/PBG relaxation shall be given to outside Gujarat based

Contractor / Bidder irrespective of Bidder is SSI or not.

(3) The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO / NSIC /

DGS&D, Registration Certificates for the item under Tender will be eligible for exemption

from payment of EMD on submission of duly notarized copies of their SSI (SSI/ MSME

Part-II/ UdyogAadhaar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates

in EMD Cover. This benefit of exemption will not be admissible if they take part in the

tender indirectly either through their dealers, agents, distributors or other intermediates.

(4) The Certificates should indicate the manufacture of items offered. In case of UdyogAadhar

Memorandum, it should indicate the manufacture of related group of item.

(5) No relaxation shall be given to the bidders having only one registration number from

Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D

registration certificates for the item under tender.

(6) It may be ensured that the name of works mentioned in above certificate should be same

as tender works/service. If the certificate is for the works/service other than the tender’s

works/services, these certificates will not be acceptable & above relaxation shall not be

given to such SSI works unit.

(7) Provisional Registration Certificates are NOT allowed

(8) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 10 %, the same shall be relaxed to 6 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) and also holding subsequent registration with NSIC

registration certificate for the work/services & complying the conditions as above.

(9) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 5 % the same shall be relaxed to 3 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) & also holding subsequent registration with NSIC

registration certificate for the work/services & complying the conditions as above.

(10) No price preference shall be given to any Bidders.

Government or Semi-Government Organization, which are run departmentally & are not limited

Companies, will be eligible for exemption from payment of E.M.D.

The tender documents should reach the office on or before date and time mentioned. No tender

shall be accepted /opened in any case after due date and time of receipt of tender irrespective of

delay due to postal services or any other reasons and that DGVCL shall not assume any

responsibility for late receipt of the tender.

No Interest will be allowed against payment of Earnest Money Deposit. Copy of Money Receipt

or DD for payment of tender fee& EMD must be placed in the Cover super scribing “EMD Cover”

along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover

should be kept as separate enclosure & should be submitted with Technical Bid.) First EMD Cover

will be opened and if EMD cover documents found OK as per requirements of tender only then

Technical Bid will be opened.

The tender document is to be submitted in single cover super scribing tender number and name

of tender and containing two separate envelope namely “EMD Cover ” and “Technical &

Commercial bid” cover which includes commercial terms & conditions duly signed and stamped

by bidder with all enclosures of the tender documents.

Bidders shall submit Price Bid Online only and not in physical form.

[1] TECHNICAL AND COMMERCIAL BID:

The technical and commercial bid shall comprise all the technical details offered in accordance

with DGVCL specifications / drawings, guaranteed technical particulars and all the commercial

terms and conditions to be submitted duly signed & stamped on each page.

The EMD, Online Technical and Commercial Bid and Online technical bids shall be opened on date

and time as mentioned in Tender Notice.

Please note that the required documents should be invariably online submitted with tender copy.

Any tender without documents is liable to be ignored. The tender bid will be rejected out rightly

without entering in to any further correspondence in this regard and no further reference will be

[2] Following documents only are to be submitted in physical form.

[A] Tender fee and EMD cover containing the following:

To paid online only

[B] Technical & Commercial Bid Submit By Online:

(i) Annexure 1 to 5 in chronological order only.

(ii) Guaranteed Technical Particulars & Drawings.

(iii) Notarized abridged copy of balance sheet for last 1 year.

(iv) Certified copies of ISO certificate (Preferably), Factory License, PF Registration No.

(v) Certificate – A

(vi) Copy of Tender Document duly signed and stamped on each page.

(vii) Sample Type test certificates for FRP and/SMC Sections as intended to be used.

(viii) Copy of Goods and Service Tax (GST) Registration.

DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

INSTRUCTIONS TO THE BIDDER - Downloading of Tender Documents (in PDF

Format). For downloading of Tender Please Click on Links: https://tender.nprocure.com/

Part -I TECHNICAL AND COMMERCIAL BID

Part-II PRICE BID

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe”

1. Tender No. Mention in Tender Notice

2 Tender Fees (Non-Refundable) Mention in Tender Notice

3 EMD Payable Mention in Tender Notice

DETAILS TO BE SUBMITTED BY THE BIDDER IN ONLINE:

Demand Daft No._________________Dated __________ Drawn On

Towards Tender Fee

Demand Daft No.______________________ Dated__________

Amount Rs, --------------------------On _______ Bank towards requisite (EMD)

Earnest Money Deposit.

Firm’s GST Registration No. _______________________________

(Enclose Xerox copy)

4 Firm’s PAN No. _______________________________ (Enclose Xerox copy)

5 P.F. No. _______________________(Enclose Xerox copy)

Instructions for e-Tendering (Online Tendering) Instructions to Bidders

5. Downloading of tender Documents

1.1. Bid document will be available on website up to date shown in the tender document.

1.2. Bidders willing to participate in tender will have to get themselves registered on

website www.nprocure.com

6. Digital Signature

1.1. Bidders should have valid digital certificate as per Information technology Act

using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd.,

who are licensed certifying authority by Govt. of India.

1.2. For details regarding digital certificate and related training the below mentioned

address should be contacted

(n) Code Solution

A division of GNFC

301, GNFC Info Tower, Bodakdev, Ahmedabad

Tel: +91 26857316/17/18; Fax: +91 79 26857321; E-mail: [email protected]

1.3. Bidders who already possess valid Digital certificate need not procure a new digital

7. Online Submission of Technical and Price Bid

1.1. Bidders can prepare and edit their offers number of times before tender submission

date and time. After tender submission date and time, bidder cannot edit their offer

submitted in any case. No written or online request in this regard shall be granted.

1.2. It is compulsory for all bidders to submit their Tender Fee and EMD in physical forms

by RPAD/Speed post only. Onlytender/s documents submit and Price-Bid must be

filled in Electronic format on above mentioned website and date shown in tender

details before digitally signing the same.

1.3. Offers submitted without digitally signed will not be accepted.

1.4. Offers only in physical form will not be accepted in any case.

8. General Instructions

4.1. The fees for online tender document will not be refunded under any circumstances.

4.2. EMD in the form as specified in tender document will be accepted.

4.3. Tenders without Tender Fees, Earnest Money Deposit (EMD) and which do not fulfill

all or any of the conditions or submitted incomplete in any respect will be rejected.

4.4. Conditional tender shall not be accepted.

4.5. DGVCL reserves the right to reject any or all the tenders or split the work between

more than one bidders without assigning any reasons thereof.

Executive Engineer (O&M)

Navsari City Division

To ensure that your offer submitted to DGVCL is complete in all respects, please go

through the following checklist & tick mark for the enclosures attached with your offer:

Sr. Description Attached Not

1 Tender Document Fee in the prescribed form

2 Earnest Money Deposit in the prescribed form

3 Tender document duly signed & sealed on

every page, as confirmation of acceptance of

the terms & conditions of the document.

4 A copy GST Number, Permanent Account

Number(PAN), PF No.

5 Information about the Bidder – Duly Filled In

6 Sample Type Test certificates IF ANY

7 Details of similar work done in last one year

along with copies of the orders and certificates

from the customers, their address phone/fax as

per the Offer Evaluation Criteria and as per

Annexure – I of the tender document

8 Details of Technical staff available (Brief

Biodata of key Personnel be given) as per

Annexure – II of the tender documents

9 Name & address

10 Declaration of the Bidder about any relatives

working with DGVCL as per Annexure – III of

the tender documents

11 Deviation, if any, from the specifications, terms

& conditions etc. (Annexure – IV)

12 Whether validity of your offer is confirmed as

per the document

13 Whether bidder is Small Scale Industry and

desires to avail exemption from EMD? If yes,

notary certified copy of the certificate of

Registration with Small Scale Industries (Part-

2) indicating the manufacture of items offered

should be enclosed with the Technical Bid.

Provisional SSI Registration Certificates are

INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Company

1a. Postal Address

1b. Telephone nos.

1c. e-mail address & URL

2 Type of Company Proprietorship/ Partnership/ Private Limited/

Attach Proof of Company Public Limited

Registration along with a copy of

the Partnership Deed/ Article of

Association and Memorandum

of Understanding

3 Name and designation of the

representative of the Bidder to

whom all reference shall be

made to expedite technical co-

4 Entrepreneur Memorandum Part

2registration with DIC/ NSIC

registration no./ CSPO

registration no./ DGS&D

registration no.

5. Factory Address

6a. Factory Telephone/Fax

6b. Factory e-mail address

6c. Floor area of the factory

6d. Manufacturing facilities

(a list of machinery be

attached as per annexure-

7 Name and address of the

Indian/Foreign collaborator(s)if

8 Offer submitted in Technical

Collaboration/ Joint Venture

with a foreign Company? if yes,

give details of such JV.

9a. Details of Technical Staff

available.(Please furnish

information as per Enclosed

9b. Details of workmen on muster

roll Skilled/semi-skilled/unskilled

(attach copy of muster roll)

10 Has the company/firm to

pay arrear of income tax? If

yes up to what amount.

11 Turnover of company for last Ist previous year -

3yearsand profit for each year. IInd previous year -

(with Annual Accounts) IIIrd previous year -

12 Has any Govt. Dept. / Under-

taking ever debarred the

company/ firm from executing

13 State the Arrangement made for

supply of FRP/SMC Sections. –

Name of Company along with

Certificate assuring supply of

materials as per specified

quantity and quality.

It is certified that the information provided above is true to the best of my knowledge

and belief. If any information found to be concealed, suppressed or incorrect at later

date, our tender shall be liable to rejected and our company debarred from executing any

business with DGVCL.

Date: Sign. & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS

B-1 In this deed of agreement/ Offer, unless the context otherwise requires:-

DGVCL shall mean the EE (O&M) or his representative of Dakshin Gujarat Vij Co. Ltd., with

Navsari City Division Office at Executive Engineer (O&M), DAKSHIN GUJARAT VIJ

COMPANY LTD., Navsari City Division Office, Near Banatwala School, Behind

NMC Office, Navsari. 396445, and shall include his successors and assignees.

The Bidder shall mean the Bidder/ Associate whose Offer shall be accepted by DGVCL and

shall include such Bidders/ Associate heirs, legal representatives, successors and assignees.

Associate shall mean the business associate authorized and having valid agreement with

Public Sector Enterprise having experience in field with office in the State of Gujarat. The

offer shall be considered on behalf of the Public Sector Enterprise and authority letter for

submitting the tender shall be furnished. If the Public Sector Enterprise directly participates

in the tender, Associate’s offer shall not be considered.

B-2 The Bidder shall be deemed to have carefully examined all the papers, drawings, etc.

attached in the contract. If he has any doubt as to the meaning of any portion of any

condition/ specification, etc. he shall before signing the contract submit the particulars

thereof to DGVCL in order that such doubts are removed.

B-3 The work, shall be completed within the completion period as mentioned in the agreement,

failing which penalty at the rate of ½(0.5)%plus GST per week subject to maximum of

% plus GSTof agreement value shall be imposed. This excludes delay in the completion of

the work due to unforeseen reasons beyond the control and without fault and negligence

of the Bidder including (but not restricted to) act of God or public anomie action of

Government in its sovereign capacity, floods, epidemics, strikes, lockouts, fires and

accidents. In the event of any of the aforesaid contingencies DGVCLmay be promptly kept

informed by the Bidder by Fax/Telex/Telegram followed by confirmation in writing with

documentary proof within fifteen days of commencement and cessation of Force Majeure

circumstances. Under such circumstances reasonable extension of time shall be granted by

DGVCL. Application for such extension must be made before the due date of completion of

work as per agreement. In the event of termination of the agreement, DGVCL shall be at

liberty to get the remaining part of the work done through any other agency/Bidder in the

manner and on the terms it thinks proper. If the cost of executing the work as aforesaid

shall exceed the balance due to the Bidder, and the Bidder fails to make good the deficiency,

DGVCL may recover it from the Bidder in any lawful manner.

B-4 The Bidder shall have to comply with all rules, regulations, laws and bylaws enforced by

local and State Govt. and also the organization in whose premises the work has to be done.

B-5 The Bidder shall not, without the consent in writing of DGVCL, transfer, assign or sublet the

work under this contract or any substantial part thereof to any other party.

B-6 If the Bidder neglects to execute the work with due diligence and expedition or refuses or

neglect to comply with any reasonable orders within two days’ notice given in writing to the

Bidder and if he fails to comply with the notice, then in such a case DGVCL shall be at liberty

to get the work or any part of it, executed through any other agency/Bidder in the manner

and on the terms it thinks proper. If the cost of executing the work as aforesaid shall exceed

the balance due to the Bidder, and the Bidder fails to make good the deficiency, DGVCL

may recover it from the Bidder in any lawful manner.

B-7 DGVCL shall have at all reasonable time access to the works being carried out by the Bidder

under this contract. All the works shall be carried out by the Bidder to the satisfaction of

B-8 Any question, dispute or difference whatsoever arises between DGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the sole

arbitration of a person nominated by Managing Director, DGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made

there under. The award in such arbitration shall be final and binding on all the parties. Work

under the agreement shall continue during the arbitration proceedings unless the DGVCL

or the Arbitrator directs otherwise.

B-9 DGVCL may at any time by notice in writing to the Bidder either stop the work altogether

or reduce or cut it down. If the work is stopped altogether, the Bidder shall only be paid

for work done and expenses legitimately incurred by him as on preparation of the execution

of the work up to the date on which such notice is received by him. Such expenses shall be

assessed by DGVCL whose decision shall be final and binding on the Bidder. If the work is

cut down the Bidder shall not be paid for the work as so cut down, but in neither case shall

be paid any compensation whatsoever for the loss or profit which he might have made if

he had been allowed to complete all the work included in the contract.

B-10 Prior to dispatch, the materials may be inspected and tested by DGVCL at the Bidder's

works. Bidder shall inform DGVCL for such inspection at least 7 days in advance before the

probable date of dispatch.

B-11 The materials supplied or installed shall be guaranteed by the Bidder in regard to quality of

material, workmanship, installation, etc. Defects developed in the system within guarantee

period, shall be rectified by the Bidder at his own expense promptly. In case the defects

are not rectified within 7 days of the receipt of the complaint by the Bidder, DGVCL shall

have full liberty to remove such defect or undertake such repairs as may be necessary. The

expenditure so incurred by DGVCL shall be deducted from Bidder’s pending claims, security,

etc. and if necessary may be recovered in other mode provided under the law.

B-12 Notices, Statements and other communications sent by DGVCL through registered post or

telegram or telex or to the Bidder at his specified address shall be deemed to have been

delivered to the Bidder.

B-13 The work shall be carried out by the Bidder with prior approval of DGVCL. Work carried out

without DGVCL’s approval shall not be accepted and the DGVCL shall have right to reject it

and to recover the cost as so incurred, from the Bidder.

B-14 All equipment/material shall be suitably packed for transport/carriage at site and outdoor

storage during transit. The Bidder shall be responsible for any damage to the equipment

during transit due to improper or inadequate packing. The cases containing easily

damageable material shall be very carefully packed and marked with appropriate caution

symbols i.e. 'FRAGILE, HANDLE WITH CARE' etc.The contents of each package shall bear

marking that can be readily identified from the package list and packing shall provide

complete protection from moisture, termites and mechanical shocks during

shipment/transportation to site. Adequate protection must be provided for outdoor storage

at site in tropical humid climate, wherever necessary proper arrangement for attaching

signs for lifting shall be provided and all packages clearly marked with gross weight, signs

showing 'UP' and 'DOWN' sides of boxes, contents of each package, order no. And date,

name of the plant/equipment’s to which the material in the package forms the part of, and

any handling and unpacking instructions considered necessary. The Bidder without any

extra cost shall supply any material found short inside intact packing case. The Bidder shall

ascertain prior to shipment, from concerned authorities, the transport limitations like weight

and maximum allowable package size for transportation. All packing cases and packing

material shall become the property of the purchaser.

B-15 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of DGVCL.

B-16 The inspection as mentioned in clause No. B-10 by DGVCL’s representative shall not relieve

the Bidder from full responsibility of completing the work confirming to the requirement of

B-17 Conditional tenders shall not be accepted.

B-18 PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm

price. If more than one party is to be considered for placement of order, they will have to

match their end cost with end cost of L-1 technically acceptable bidder. DGVCL may go to

the L-2, L3 and so on depending upon the requirement. If DGVCL feels that there is lack of

serious competition or any other reasons, DGVCL may negotiate with the L-1 party. DGVCL’s

decision shall be final and binding on all the parties.

GUIDELINES FOR BIDDERS

1. Tender are invited for “Providing FRP fencing around Distribution Transformer

center at various places under Kapodara, Kosad & Gothan sdn under Surat

(Rural) Division”The indicative quantities to be supplied, and installed are as

mentioned below :

Sr.No. Name of Indicative Quantity of Qty. in Rmt.

Division/Sub-Division DTR’s in Nos.

The quantity mentioned above is indicative only and FRP Fencing has to be provided

around DTR’s at various locations under (Navsari City Division). DGVCL, at its discretion,

may increase/decrease the quantity.

2. The typical layout drawing applicable for the tender invited is annexed.

3. Letter of Intent (LOI) shall be issued to the shortlisted Bidders indicating the quantity

allocated to them and the security deposit amount to be deposited by them with

DGVCL. Shortlisted Bidders will be required to deposit the requisite security deposit

within 10 days of issuance of Letter of Intent, failing which the letter of intent will

stand cancelled. The detailed work order will be issued to the shortlisted Bidders only

after receipt of requisite Security Deposit.

4. Bidders, to whom orders awarded, will be required to deposit security deposit of 5%

of total order value awarded to them. The Security Deposit will be accepted in the

form of Demand Draft issued by any approved Bank in favor of Dakshin Gujarat

VijCo.Ltd. Payable at Surat. The Security Deposit can also be submitted in the form of

Bank Guarantee issued by any of the approved Bank as per DGVCL’s format. No

interest will be paid on the Security Deposit. The Earnest Money Deposit of the

successful bidders will be returned on payment of S.D.

5. In the event of awarding the order of additional quantity, the Bidder will be required

to deposit additional Security Deposit on prorate basis within one week of the issuance

of LOI for the additional order quantity.

6. In the event of failure to supply and install fencing at locations offered by the Bidder

and as accepted by them while receiving the order, will lead to forfeiture of the

Security Deposit up to 100%and will lead to disqualification of the Bidder for

transacting business with DGVCL for at least two years or the time duration as may

be decided by the Managing Director, DGVCL.

7. The Bidder shall arrange to provide schedule of delivery and suggested time frame

required to carry out the work.

8. IDENTIFICATION OF SITE

Details of each location shall be made available through Executive Engineer of each

Division. The planning for each location has to be prepared in consultation of the

Deputy Engineer of the Sub Division under whose control the Distribution Transformer

is located. The layout plan for each location shall be certified by concerned DE of the

Sub Division and EE of the Division.

9. The payment terms shall be as follows:

100 % of value shall be paid against delivery and installation of the fencing system.

Monthly Running Account Bills shall be paid. The bills should be submitted in Duplicate

to respective Circle/Division Office along with following documents:

a. Approved layout sketch for respective Transformer centers

b. On-site verification/ inspection Report by DGVCL and/or its authorized inspection

agency/ies as per norms of DGVCL, for which the claim is received:

c. Security Deposit shall be released after 3 Month from date of completion of

installation of fencing or after Finalization of Final Bill whichever is later. The Bank

Guarantee shall be suitably extended to cover the warranty period of Three

Month or till final bill pass.

10. DGVCL, at its discretion, may award work to more than one Bidder and will decide the

quantity to be allocated to them. Decision of DGVCL in this matter, will be binding to

all the Bidders.

11. In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the DGVCL reserves the right to cancel the order

without giving reasons thereof and forfeit the security deposit.

12. Rates quoted by the Bidder will be inclusive of packing, forwarding, freight, insurance,

loading unloading, supply, installation, commissioning, and any/ all charges for

successful Supply & Installation of the system at any location in Navsari City Division

13. Taxes and Duties: GST

The F.O.R. Destination prices are EXCLUDING GST as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of GSTas

applicable should clearly be indicated separately. (GST means allapplicable Tax under

GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST is claimed by you, it will be

immediately passed on to the COMPANY, without COMPANY making any specific

Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST is likely to be rejected if the rate of GST

is not mentioned clearly unless the bidder has opted for composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of GST

prevailing when the price quoted is inclusive of GST.

If the Supplier/Contractor has opted for the Composition scheme of GST, thesame

must be clearly specified with valid Declaration & Certificate fromDepartment. In the

event of withdrawal/cessation of the Supplier fromComposition scheme during the

tenure of the contract, the rate mentioned in theprice bid shall be final and any

additional GST will have to be borne by thetenderer. In no case additional amount

towards tax or otherwise will be paid /reimbursed to supplier/contractor. Further

Statutory Variation clause will not beapplicable in case of Supplier / Contractor has

opted for Composition Schemeunder GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned

in acceptance of tender only and any deviation in the same shall notbe accepted.

Further, any additional liability of GST (later on due to wrongmentioning of GST rate,

mis-interpretation of HSN/SAC Code, etc.) over andabove as charged in the invoice

shall be borne by the Supplier/Contractor.However, any refund received by the

supplier / contractor on account of GSTcharged from the company; such refund shall

have to be passed on to thecompany, along with interest if any. Such refund along

with interest needs to bepassed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with

penalinterest at the rate of 15% per annum if GST charged is not paid / short paid

tothe government or fail to upload the details or uploads inaccurate particulars

onGSTIN portal by the Supplier / Contractor within the stipulated time limit.In case,

Govt. revises the rate of GST rate / Code during the tenure of thecontract, the

provision of GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or dueto

inclusion of any other additional item of their inputs / input services under theambit

of the Input Tax Credit provisions under the GST Act, subsequent to thedate of

submission of the offer, the same should be passed on to COMPANY andyou should

inform such changes to COMPANY from time to time.

14. Third Party Inspection may be carried out by the agency authorized by

DGVCL, if require.

TENDERE VALUATION CRITERIA

Price Bids of only those parties who are found qualifying, based on considerations

specified will be opened.

1) Earnest Money Deposit (Payment DD or Exemption certificate) and Tender Document

Fee including GST in the prescribed form should be submitted along with the tender.

2) Contractor should produce the AuditedBalance sheet with profit and loss account of

last 3 Years. Available Bid Capacity i.e. Sum of value of all contracts on hand plus

value of this bid should be less than twice the Average Annual Turnover of Last three

financial years

Qualifying Criteria

1) The Bidder should be manufacturer / trader or any agency having experience in

providing FRP fencing. Manufacturer will be given preference. Bidder should produce

evidence of experience of having successfully completed similar works during the last

Three years ending last day of month previous to the one in which applications are

invited should be either of the following in Govt., /Semi Govt., along with certified

copies of documentary evidence, preferably photo copy of orders secured from

DGVCL/ MGVCL/ UGVCL/ PGVCL/ GSECL/ GETCO/ DISCOMs/ GEB/Central/State

Government/ Semi-Government and satisfactory completion certificate from

respective department thereof:-

a) bidder should have (in last 7 years) completed of similar type work of costing not

less than the amount equal to 80% of the estimated amount.

b) bidder should have (in last 7 years) completed of two nos of similar type work of

costing not less than the amount equal to 50% of the estimated amount.

c) bidder should have (in last 7 years) completed of three nos of similar type work of

costing not less than the amount equal to 40% of the estimated amount.

The DGVCL may verify the above certificates / documents from respective department,

2) The Bidder shall have requisite resources (enclose details) in terms of professional

competency and financial soundness to complete the whole package within the

stipulated time period.

3) The Bidder shall have valid PF number. In absence of valid PF number, the bidder will

have to apply for PF number prior to submission of tender and the same to be

submitted at the time of tender.

4) Type Test reports for materials if any,as available, must be enclosed with the Bid. All

required Type tests on one particular item must have been conducted in the span of

one year only. All the required Type Test reports shall not be older than 5 (five) years.

It is mandatory for submission of all tests certificates at the time of submission of

5) The bidder has to submit the copy of GST registration certificate which should be

The offer of the Bidders not satisfying any of the above criteria are likely to be New

Bidders. The Bidder shall be allowed to have tie up with any supplier for supply of

materials and or tie up with contract agency to carry out the field work. However, the

entire responsibility shall rest with the bidder in whose name the bid is submitted.

Forming consortium for bidding is not permitted. The Bidder should put forth documents

satisfying the qualifying requirements mentioned above.

6. QUANTITY DISTRIBUTION

The total quantity distribution to the new bidders will be restricted up to 25% of the

estimated amount in case of new bidders stands L-1. However, if the quoted price of

new bidders is higher than regular bidders, then there will be no any quantity distribution

is allowed to new bidders.

The New Bidder is to be asked to match the L-1price of the New Bidder only and the

Regular Bidder has to match the L-1 price of the Regular Bidder.

For quantity distribution among regular bidders at DGVCL’s sole discretion; higher

weightage will be given to L1 bidder and DGVCL may allotted quantity to L-1, L-2 and

so on, if bidder consented.

(Note: The said clause is applicable to the ARC tender. If tender is invited with value

more than Rs. 5 Lakhs for specific single work, experience criteria may be kept in line

with above clause. accordingly, this clause may be adopted / deleted while inviting

TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATION FOR FRP FENCING

AROUND DISTRIBUTION TRANSFORMER STATIONS

This specification covers the basic requirement for the complete design, manufacture,

fabrication, testing and inspection, packing, supply and Installation of Insulating type FRP

Fencing with necessary hardware, accessories, fittings, etc around Distribution

Transformer Stations located in various areas of Circles as specified.

2.0 Service Conditions:

The fencing supplied against this specification shall be suitable for satisfactory continuous

operation under the following tropical conditions:

1 Maximum ambient temperature (deg C)

2 Minimum ambient temperature (deg C)

3 Relative humidity (%) 10 to

4 Maximum rainfall (mm)

5 Maximum wind pressure (kg/sq m)

6 Maximum altitude above mean sea level (Meters)

7 Iso-ceraunic level (days/year)

8 Seismic level (Horizontal acceleration) (g)

9 Climate Moderately hot and humid tropical climate, conducive to rust

and fungus growth.

All components used in the manufacture of the FRP Fencing shall confirm to the relevant

Indian standard specification and IS-6746 i.e. Unsaturated Polyester Resin System and

IS 13410 Glass reinforced Sheet Moldings Compounds (SMC)

4.0 GENERAL TECHNICAL REQUIREMENTS:

4.1 The Fencing shall be antistatic and ultra violet resistant. Fencing shall be

manufactured using components made in accordance with IS-6746 and IS

4.2 FRP Fencing shall be made utilizing FRP Pultruded sections &FRP/SMC Pickets. FRP

sections shall be made from an advanced formulation of Thermosetting Polyester

Resin with Glass Fiber Reinforcement on state of art electronically controlled

pultrusion technology. Manufacturing process shall be pultrusion using automated

pultrusionmachines.SMC Pickets from hot press compression molded SMC

confirming to IS

4.3 FRP Fencing shall be made of FRP and shall be corrosion resistant and

fire retardant (Low flammability) in accordance with the latestIS-6746. An

additive material shall be mixed with the FRP to make them resistant to ultraviolet

light. FRP/SMC Flats may be used as preferred by bidder.Colour shade shall be as

approved by DGVCL.

4.4 The oxygen index shall be minimum 24 as per IS

4.5 The minimum glass content in the FRP and SMC material shall be 45% and 20%

4.6 The FRP Fencing shall be free from sharp edges and corners, burns and

4.7 FRP fencing shall be supplied in completely knocked down condition and shall be

of ready to use type. The fencing system shall be suitable for onsite fabrication

using standard hardware and tools. The fencing shall be supplied as per BOQ

agreed between supplier and purchaser.

4.8 The fencing is constructed utilizing vertical post duly grouted / fitted in ground/on

floor. Horizontal rails fitted to sub frame to suite onsite mounting the vertical posts,

pickets fitted to rails and gate to facilitate entry and exit restriction within the

4.9 FRP Pultruded Sections and SMC pickets shall have following mechanical properties

Sr. Parameter Value for FRP Pultruded Value for

No. Section SMC Pickets

a) Ultimate tensile strength: 2000-4000Kg/cm² 50 MPa

b) Flexural strength: 2000-10000 Kg/ cm² 155 MPa

c) Flexural modulus: 1.5-5x100000 Kg/ cm² N.A.

d) Izod impact: 130Kg/cm/cm of notch 45 KJ/m2

e) Compressive strength: 1500-5000 kg/ cm² N.A.

f) Compressive modulus: 2.5-4.5 kg/ cm² N. A.

g) Bar col thickness: 50- 65 50-

h) Water absorption: <=0.6% <=0.25%

i) Glass Content Min. 45% Min. 20%

j) Flammability Low flammability as per IS

k) Flame Spread (Fire Less Than 15 as per BS

propagation Index) (Part 5, 6 & 7)

4.10 FRP Pultruded Sections and SMC pickets shall have following Electrical Properties.

Sr. Parameter Value for FRP Pultruded Value for

No. Section SMC Pickets

a) Dielectric Strength Axial 30 – 45 kV / 25 mm 9 kV/mm

b) Dielectric Strength: Radial 10-15 kV / 25mm N. A.

c) Arc Resistance > 120 sec > 120 sec

4.11 FRP Pultruded Sections Fencing – Routine & Acceptance Testing Parameters shall

include but not be limited to following:

Tests for FRP sections

Sr. Parameter Value specified

1 Visual As per approved drawing

2 Dimensions As per approved drawing

3 Glass Content Min. 45%

4 Flammability Low flammability as per IS

Tests forSMC Pickets

Sr. Parameter Value specified

1 Visual As per approved drawing

2 Dimensions As per approved drawing

3 Glass Content Min. 20%

4 Flammability Low flammability as per IS

5.0 CONSTRUCTION:

5.1 Vertical Posts:

The vertical post shall be made out of FRP Pul truded square hollow section of size

50x50x5 mm. Such posts shall be kept at a distance not exceeding 1000 mm c/c

except gate opening and shall be grouted in the ground with c.c. of ratio 1:2:4 in

the pit of Size 300 x 300 x 450 mm. The work must be done under supervision of

concern SDO or authorized staff appointed by SDO. The vertical posts shall be

supplied with pre-drilled holes so as to accept Sub frame provided using hollow

FRP box sections 50x25x5 mm and other accessories for fixing of gates etc. The

length of vertical post shall be sufficient to take care of grouting, depth i.e.

underground and height of fencing above the ground. Posts should be buried in

foundation at least for 450mm from Ground level. Post’s at corners and gate

openings may be of different size/shape so as to take care of the fencing

Rails shall be made out of FRP notch bars of 12 mm dia. provided at equal spacing

not exceeding 200 mm center to center as shown in drawing. The rails are placed

horizontally and height of the 1st rail from the ground as well as gap between the

rails shall be maintained as detailed in the approved drawing.

Pickets shall be made of flats of size 35x5 mm SMC or FRP provided at equal

spacing not exceeding 100 mm center to center mechanically locked between

vertical post as well as top and bottom member of sub frame as shown in the

drawing.Picketsshall be pre-drilled to facilitate fixing on the rails. Dimensions of

the sections utilized (vertical post, rail, picket), length of those sections (height of

fencing), gate openings, corner posts and the perimeter as well as shape of area

to be covered by fence shall be as per the drawing and shall be as mutually agreed

between the supplier and purchaser by way of issue of approved drawing. The

fencing Material of Construction (MOC) shall conform to the IS: 6746 and/ IS

13410 as applicable and the fabricated, installed fencing shall confirm to the

approved drawing.

5.4 Fencing Gate

Fencing gate should have door with Two shutters with One heavy duty SS Aldrop

of size not less than 16mm dia. and 350 mm long. Gate is to be provided as per

site conditions. General arrangements and layout of fencing is shown in schematic

5.5 Danger Board:

Danger Board of side 300 x 300mm (1.6mm thick MS Plate) is to be provided on

left hand side of fencing with standard drawing as attached here with. Danger

Board should have letter writing pattern and size as per drawing attached.

6.0 Other Conditions:

 At top the whole fencing shall be tied with FRP angle section 50 x 50 x 5mm

to provide suitable stiffness. Angle section should be open able across gate.

 Hardware for fixing/ assembling shall be of stainless steel.

 Gate should be suitably stiffened to prevent sagging.

Three Nos of Hinges of 100mm size on each door and shall be of heavy duty

SS and facilitate of outward at 180 degree of movement of gate flaps.

 Left door of gate should be provided with stopper of 300mm long and dia of

10mm at upper and lower part of fencing with proper locking arrangement.

 Transformer fencing erection should be done accruing to site situation and as

per instruction of Engineering in Charge of S/dn office.

 Supporting bracing flat size SMC molded / FRP flat 35 x 5mm and length

300mm are to be provided on each corner on top and bottom frames of fencing

and on each shutter of door.

 Grouting rod of MS with dia. of 12mm and 250mm long at each vertical post

are to be provided as shown in drawing.

 Payment of bill will be based on running meter measure during joint

measurement with EIC.

7.0 DRAWINGS AND DOCUMENTATION:

7.1 The successful bidder shall submit sketches for each location of the FRP Fencing

and get the same approved at concern division office before commencement of

supply. The indicative schematic drawing is enclosed herewith.

7.2 The tendered shall furnish all details and clarifications required if any for scrutiny

and evaluation of the offer.

7.3 Manufacturing of material to be supplied shall be done strictly as per approved

7.4 Approval of drawing shall not absolve the supplier of his liability for ensuring

correctness according to applicable standards & regulations.

All the Type Tests shall be carried out from reputed Laboratories which are

accredited by National board of testing and calibration laboratories (NABL) of

Government of India or accepted by DGVCL. Test Reports submitted by Labs such

as CPRI, ERDA, ERTL, CIPET, ATIRA, Fire Research Laboratory (FRL) of CBRI

Roorkeeshall be accepted to prove that the FRP Pultruded Sections meet the

requirements of specification. Type Test Reports conducted in manufacturers own

laboratory and certified by testing institute shall not be acceptable.The FRP

Pultruded Sections used in FRP Fencing shall be fully type tested for Mechanical

and Electrical Properties. Attested copies of type test reports are to be submitted.

9.0 TESTING AND MANUFACTURING FACILITIES:

9.1 The Bidder/manufacturer shall have necessary machinery for production of FRP

Pultruded Sections using Automated Pultrusion Machines as well as SMC material

and SMC hot press compression molding Machines if SMC is intended to be used

for FRP Fencing.

9.2 Manufacturer should have in house testing facilities for carrying out the routine

and acceptance tests. Each Lot dispatched should be tested in-house and test

report submitted to DGVCL.

9.3 Supplier shall be responsible for packing, transporting and delivery to the

10.0 Guaranteed Technical Particulars of FRP Fencing

Sr. Description Requirement Supplier

1 VERTICAL POST Box section of 50 x 50 x 5mm @ max YES/NO

(Pultruded FRP) 1000 mm c/c & corners

2 Sub frame section FRP Box section of 50 x 25 x 5mm YES/NO

3 Rail FRP Rod Dia 12mm @ 200mm c/c with YES/NO

notch and keys to lock pickets.

4 Pickets SMC molded / FRP Flat 35 x 5mm Thk YES/NO

5 Bracing Flat SMC molded / FRP Flat 35 x 5mm and YES/NO

6 Heavy duty SSAldrop Not less than 16mm dia and 350mm YES/NO

7 GRADE OF MATERIAL Pultruded FRP - UV and Fire Resistant YES/NO

FOR Fencing conforming to IS

8 Type Test Certificate Refer Clause 7.0 YES/NO

9 SIZE OF THE fencing HEIGHT: 1600 MM (1500 +100mm) YES/NO

above ground 450 mm in ground;

minimum Width & Length as per site

condition and as directed by EIC

(Engineer in Charge) .

DGVCL will take random samples from the material supplied and subject them to

testsin Government approved laboratories. The material should stand these tests

and if the materials do not stand these tests, they will summarily be rejected and

the supplier should make immediate arrangement to replace them with standard

material only after getting them duly inspected.

DGVCL also reserves the right to accept the whole or part of such supplies or of

the utilized material and recommend reduced prices taking into account the

defects noticed. Such reduction for the whole lot will be maximum up to 30%

(Thirty) of the end cost price, provided DGVCL accepts the material. In this respect,

the decision of the DGVCL will be final and will be binding on the supplier.

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Sr. Item Time required for Time required Time required for

No. Manufacturing in for erecting of completion of

days the fencing total tender

system per quantity

Date: Sign. & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Sr. Name of the Work Description Ref. & Work Details of order

No. Company with full date of Order & its configuration

address, phone, the Value

fax and name of order

 Copies of MAJOR Work orders along with Work completion certificates should be

attached with this information.

If necessary, separate sheet may be used to submit information.

Date: Sign. & Stamp of the Bidder

Details of Technical staff available with the company for execution of work

(To be completely filled by the Bidder)

Sr. Name Qualification Additional Total Remarks

No. Certification Experience,

if any no. of years

 Copies of Resumes and appropriate certifications should be attached with this

 If necessary, separate sheet may be used to submit the information.

Date: Sign. & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr/Ms. __________________________________, employee of

DGVCL at _____________________(place), is related to our

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Dakshin Gujarat Vij Co.Ltd.at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to Deviation offered

Chapter No, Clause

No. of the tender

Date: Sign. & Stamp of the Bidder

List of Plant and Machinery

(To be completely filled by the Bidder)

For manufacturing of fencing panels

S. Name of Date of Date of Utility

No. equipment purchase calibration

Date: Sign. & Stamp of the Bidder

Fencing Drawing

Danger Board Design