Pre-Bid EOI Document for Selection of Backend Partner for Development and Implementation of digital tools for Document Management System (DMS)

Project Appraisal Expert (Technical Architect) (2 Min. 10+ years in designing IT system and Project Architecture) (01 nos)

IT & Data Analytics Expert-I (Min. 10 years in IT or Al modeling) (2 nos)

IT & Data Analytics Expert-II (Min. 3 years in IT or Al modeling) (4 nos)

Total Price (Schedule A) - inclusive of taxes

Offered Commercial for Schedule A (Bidder can quote %age upto 2 decimal points i.e (+ / -) X.YZ %.)

Offered Price inclusive of taxes for Schedule A (in Figure) :

Schedule B - Cost-Server with Redundancy

GPU Server (AI/ML) CPU: 24-32 Core Intel Xeon Gold/ AMD EPYC RAM: 128GB DDR4/DDR5 ECC GPU: NVIDIA A6000 or RTX 6000 Ada Storage: 2TB NVMe SSD Network: Dual 25 Gbps NIC

Combined Frontend + Backend (API)CPU: 16 Core RAM: 64GB ECC Storage: 2TB NVMe SSD OS: Docker/Kubernetes Ready

Database Server (Primary + Replica)CPU: 16 Core RAM: 128GB ECC Storage: 8TB (4TB NVMe SSD + 4TB HDD) RAID with BBU

Monitoring + File Storage Server CPU: 12 Core RAM: 32GB ECC Storage: 20TB (2TB SSD + 18TB HDD in RAID 6)

Backup/DR Storage Server Storage: 20TB HDD in RAID 6

Total Price (Schedule B) - inclusive of taxes

Offered Commercial for Schedule B (Bidder can quote %age upto 2 decimal points i.e (+ / -) X.YZ %.)

Offered Price inclusive of taxes for Schedule B (in Figure) :

Schedule C - Cost Resources requirement for Support after deployment of the DMS software and Al tools for 24 MONTHS

IT & Data Analytics Expert-I (Min. 10 years in IT or Al modeling) (1 nos)

IT & Data Analytics Expert-II (Min.3 years in IT or Al modeling) (01 nos)

Total Price (Schedule A) - inclusive of taxes

Offered Commercial for Schedule C (Bidder can quote %age upto 2 decimal points i.e (+ / -) X.YZ %.)

Offered Price inclusive of taxes for Schedule C (in Figure) :

Final offered Commercial for Schedule A + Schedule B + Schedule C (incl of taxes) in INR

Note: 1. The Unit rates above are fixed and shall not be changed by the bidder. Bidder can only quote Percentage upto 2 decimals i.e (+ / -) X.YZ %. 2. The percentage offered by the bidder will be changed in same proportion from the Unit Rates of all items in the SOR above. 3. Bid submitted with any change in the commerical bid format shall be liable for rejection. 6. Bidders to provide all accessories required for successful installation & commissioning of complete system at no extra cost to TCIL. 7. This commercial bid is strictly non-shareable and confidential. Bidders to maintain integrity of the commercials and are restricted from sharing the file and prices with any third party. 8. TCIL reserves the right to accept or reject any or all the offers without assigning any reason. 9. Bidder to only fill information in the cells highlighted in yellow color. 10. All other terms & conditions shall be as per TCIL EOI No: TCIL/07/2026/DT/AI_DMS/1 dated: 29/07/2026