Supply of Telescopic Aluminum Ladders as per given Technical specifications for 400 KV Kansari S/s & 400kV Charanka S/s under Palanpur Tr. Circle.

Technical bid at 16.01 Hours.(If Possible) web site

Shall be intimated

3 Tentative Date of on – line opening of Price bid

(A) All the relevant documents including tender copy to be submitted though ONLINE only. No

physical documents to be submitted by bidder except Tender fee & EMD.

(B) All the online Annexures to be filled properly and notarized/ self-attested copies of original

documents as per tender requirement must be submitted/attached through online form only. It

Sign & Stamp of Bidder

shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form)

remain legible (readable) and should not be password protected.

(C) Tender will be evaluated on Data/ Details/ Documents of the on-line submission. This is intended

for transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid,

the Bidder shall fill in the particulars against appropriate place in respect of each line appearing

in each online annexure. Wherever required, bidder shall invariably have to upload supporting

authentic documents in the online bid. (In the absence of required details in the online annexure,

the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any

objection against any point during evaluation.)

(D) Bidder has to submit Tender Fee & EMD online payment method only. Copy of payment to be

attach with online bid documents.

(E) Payment of Tender Fee & EMD (Earnest Money Deposit):

Submission of Payment of Tender Fees & EMD by RTGS/NEFT (on line) shall be encouraged.

GETCO, Palanpur Beneficiary Bank detail for online payment are as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S Campus,

5 Address of Office Abu Highway,

6 IFSC Code BARB0PALANP (“Fifth Digit is Zero”)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

In case of payment through RTGS/NEFT, Bidder has to provide following details on the same

date of payment so that receipt can be generated. bidder has to below mail addresses with

following details:

Sr. Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

Mail to: [email protected]

Copy to: [email protected]

[email protected]

(F) Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc.

(G) No physical tender shall be accepted / opened. Online bid receipt after due time of tender or any

other reasons. Corporation shall not assume any responsibility for late receipt.

Sign & Stamp of Bidder

(H) The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this, Inquiry

should be referred to:

The Superintending Engineer (TR),

Gujarat Energy Transmission Corporation Limited,

Circle Office, Near Aroma Circle, Palanpur, - 385

Yours faithfully,

Superintending Engineer (TR)

GETCO, Palanpur.

Sign & Stamp of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LTD.

TRANSMISSION CIRCLE

TENDER DOCUMENTS

Tender No: PTC/CM-1/N-21/2026

Supply of Telescopic Aluminum Ladders as per

given Technical specifications for 400 KV Kansari

S/s & 400kV Charanka S/s under Palanpur Tr. Circle

Sign & Stamp of Bidder

Reference: Tender inquiry No.

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender

mentioned under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure of Technical Deviations as per Annexure-12 of

this tender document).

3. Further, I / We also agree that additional conditions / deviations, if any, found in the

Commercial terms & conditions (except reference under clause no.38 of this tender

document), our offer shall be out rightly rejected without assigning any reason thereof.

Seal of the Firm Signature of the Authorized

Representatives of the firm

Name of the Tendering Firm / Agency:

Sign & Stamp of Bidder

I / We, confirm that following documents are attached with the technical bid

(Tick _ any one)

1 Firm’s details as per “Annexure –3” YES / NO

Copy of the un-priced schedule (Description and quantity of

3 Delivery schedule as per “Annexure- 5” YES / NO

4 Past experience details as per “Annexure-6” YES / NO

5 Performance certificates as per “Annexure-7” YES / NO

6 Type test reports YES / NO

7 Certificate of Important Instruction & certificate-A YES / NO

Corporation’s technical specification duly signed and with seal

Guaranteed Technical particulars submitted in

Corporation’s Performa only.

10 ANNEXURE – 10’’ YES / NO

11 ANNEXURE – 11’’ YES / NO

Seal of the Firm Signature of the tender

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND ATTACHED IN

Sign & Stamp of Bidder

Within Gujarat/Outside Gujarat

Pvt. Firm/Public Ltd./State Govt. Under

taking/ Central Govt., undertaking (Indicate the relevant status)

Supplier Category Manufacturer/Trader

SSI Certificate No and Date

NSIC Certificate No. (Should be revalidated

sincelast3yrs.)

NSIC Certificate Date.

Whether under NSIC scheme If Yes then

Monetary limit. &Validity

Custom No. and Date(If applicable)

License Type (ISO9001/9002) ISO9001/ISO9002(Tick Applicable)

License Validity Period From Date_ to Date

Address of Registered Office Factory Works Liaison Representative

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

Sign & Stamp of Bidder

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Sr. Details of the Items / Equipments Quantity Firm’s Per Annum Production

No. Offered Offered Capacity for the offered items.

Sign & Stamp of Bidder

DELIVERY SCHEDULE

Tenderer should furnish their Delivery Schedule of the tendered items in the following table:

Approval of drawing / prototype sample, if applicable is to be completed in commencement

period (as indicated by Corporation in the tender.)

Sr. Details of the Items / Tenderers Commencement Tenderer’s Delivery Schedule

No. Equipments Offered Period after receipt of order. after Commencement period.

Sign & Stamp of Bidder

DETAILS OF THE EXPERIENCE FOR SUPPLY OF SIMILAR TYPE OF ITEMS IN LAST

FIVE YEARS FROM THE DUE DATE OF TENDER:

Sr. ITEMS ORDER ITEMS QUANTITY ORDER STATUS, IF REMARKS

No. SUPPLIED REFERENCE FULLY ORDER

TO No. & DATE EXECUTED UNDER

YES/NO EXECUTION

A GUJARAT ELECTRICITY BOARD / GUJARAT ENERGY TRANS. CORPN. LTD:

B OTHER STATE ELECTRICITY BOARDS:

B PRIVATE FIRMS:

Sign & Stamp of Bidder

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID

Sr. Name of the Authority by Reference No. & Date Details of items

No. whom certificate is issued

Sign & Stamp of Bidder

Vendor must fill up below details & should place at the top of the Technical Bid

No. Description

PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

GST: [In percentage]

(If opted for Composition under GST, please mention “C”

instead of percentage)

(In case different rate of GST applicable on different items,

details shall be provided separate annexure)

Please quote your GST Registration No.& Date of the

location wherefrom Supplier / Contractor intends to supply

goods / services)

PENALTY TERMS AGREED:

(Please Specify YES / NO.)

SECURITY TERMS AGREED:

(Please Specify YES / NO.)

P.G TERMS AGREED (Wherever applicable):

(P.G. - Performance Guarantee) (Please Specify YES / NO.

DELIVERY TERMS AGREED:

(Please Specify YES / NO.)

VALIDITY of the offer for 180 DAYS from the

8 date of opening of the Technical Bid: AGREED:

(Please Specify YES / NO.

PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

10 ITEMS OFFERED:

11 MOBILE NOS., TELEPHONE NOS. & FAX NO:

12 Authorized person of the firm :

Name of the proprietor, partners, directors [as the case may

be], along with address, telephone, fax no. etc.

If Vendor Registration is Done:

14 (Please submit copy of Vendor Registration approval letter in

the EMD cover).

Sign & Stamp of Bidder

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY

AND TO BE SUBMITTED WITH TECHNICAL BID

Sign & Stamp of Bidder

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING

/BLACK LIST THEREOF)

SUB: Undertaking in regard to stop deal/Banned for Business dealing /Black list thereof)

Ref: Tender no:

All bidders will have to furnish the following undertaking duly filled in, Signed and stamped for

each quoted item of the tender along with the technical bid.

Authorized signatory of M/s _______________________________________________ here by

proprietor/any partner /any director of the firm is not stop deal and/or banned for business

dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of Firm Signature of renderer

Sign & Stamp of Bidder

(UNDERTAKING IN REGARD TO QUOTED PRICE)

Sub: Undertaking in regard to quoted prices

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for

each quoted item of the tender along with the price bid.

“This is to certify that we have not supplied the tender items viz. …………………. to other SEBs

/ Power Utilities with this tender specification of GETCO at lower Unit Ex-Works price than the

Ex-Works prices quoted in this tender by us for the same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6) months

are given below:

ITEM SEB EX. WORKS PRICE- Rs.

Signature of the Tenderer

Seal of the Firm

This is to be submitted in separate Sealed Cover super scribed “Undertaking in regard to

quoted price” and should be placed in Price Bid Cover.

Sign & Stamp of Bidder

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Gujarat Energy Transmission Corporation Ltd at any of its offices or

its parent Department i.e. GUVNL.

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name

of tendering Company

Sign & Stamp of Bidder

Tender for Supply of ________________________ Tender No

On Firm’s Letter Head Due On:

CERTIFICATE – “A”

I / We__________________________________ authorized signatory of

M/s.____________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

Seal of the Firm Signature of the Tenderer

Place: With Designation.

Sign & Stamp of Bidder

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid: “This is to confirm

and certify that the offer submitted by me is strictly in accordance with the Corporation’s Tender

specifications, Guaranteed Technical Particulars and drawing as mentioned in the Tender

Specifications. There is no commercial or Technical deviation (except the deviations

shown in Annexure of Technical Deviations as per clause no. 38 of this tender document)

in the offer from the Corporation’s Tender Specification. I undertake to abide by the

Corporation’s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake

to supply materials strictly as per the Corporation’s Technical specification / Guaranteed

Technical Particulars / Drawing, even if any technical deviations are mentioned by me.

I also undertake to abide by all commercial conditions of the Corporation, including delivery

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be out rightly

ignored in the absence of above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according

to the Corporation’s specifications, Guaranteed Technical Specifications, Drawing and

commercial terms and conditions and false certificate is given by the Tenderer, then Corporation

will not deal with the firm for the present Tender. It is, therefore requested that the Tenderer

should take care in giving their offer and submission of documents, including Type Test

4. The conditional tenders will not be accepted.

Sign & Stamp of Bidder

Qualification Requirement

• The bidder shall be Original Equipment Manufacturer (OEM) or Authorized Distributor of

manufacturer having latest valid Authorization certificate. The offered equipment has to be

designed, manufactured and tested as per relevant IS/IEC with latest amendments.

The manufacturing capacity of offered type, size and rating of equipment should indicate

manufacturing capacity by submitting latest updated certificate.

Equipment proposed shall be of similar or higher rating and in service for a minimum

period of THREE (3) years and satisfactory performance certificate in respect of this is to be

available and submitted.

The bidder should clearly indicate the quantity and Single Value Contract executed during

last Three (3) years with GETCO or any STU or reputed firms for the offered equipment.

• Equipment offered shall have latest Type Test Certificates from accredited laboratory as per

IEC / IS / technical specification. The type test reports shall not be older than 5 (Five) Years.

If in case of re-certification requires during evolution, agency have to be carry out for selected

samples at its own cost.

• Bidder shall have to submit manufacturer’s Drawing/ Catalogue/ literature showing technical

specification of materials with seal & signature of Bidder on catalogue in Annexure-B with

• Bidder shall have to submit Type test certificate of as per specification mentioned in

annexure-A with technical bid.

• In case of Autho. Distributor/ Delar, submit latest authorization certificate from OEM with

technical bid with mentioning for specify tender.

1. Payment of Tender fee and E.M.D.

2. Attested copy of Partnership Deed, Power of attorney, as per type of Firm.

3. Bidder has to submit GST registration.

4. Bidder has to submit copy of PAN Card.

5. Attested copy of Last Three Year Financial Documents (i.e. ITR, Balance Sheet & P/L Statement)

6. Latest valid Bank solvency of 20% of estimated cost minimum.

Above technical criteria are for technical scrutiny after opening the technical bid. However, the GETCO reserves the right to

award the work/supply to one or more bidders, considering their technical and financial capacity OR to reject any or all

tenders or accept any tender without assigning any reason thereof.

Sign & Stamp of Bidder

Annexure– A (TECHNICAL SPECIFICATION)

The contractor shall have to use the best quality of materials in the work, as per the specifications and

relevant I.S. codes.

Supplier will have been informed to inspection of material whichever decided by GETCO after confirming

validation of all documents submitted in Technical bid. Approved material detail drawing/ Catalogue/ test

certificate must be required in technical bid. No Price-bid will be opened without checks/inspection of

SPECIFICATION FOR LADDERS:

SR. PARTICULARS DESCRIPTION & SIZE

Square Telescopic Ladder

14 Ft. (Closed) X 36 Ft. (Extended)

Aluminium 'C' section

(Hindalco/Jindal or equivalent make HE-30

1 Section size Width, Thickness

Grade as per IS: 733-1983)

Size: 66.60 mm X 31 mm X 4 mm Thick

Aluminium 25 mm Round Corrugate tube step

2 Step details & Pipe Diameter

at each 300 mm min.

4 Ft./45” Round MS wheels (2 Nos.) with

3 Wheel size & Material

Rubber coating with pair of leaf spring axle.

4 Locking Facility Locks at every steps with Alloy LM-6 material.

1 No. winch gear box is provided with 8 mm.

5 Operating facility of winch rope and pulleys for extension and closing

6 Mechanism of Extension Manually winch gear

8” X 11” Size, 3 Ft. below from top channel

7 Size of Platform

with tool tray & Safety Ring.

Self-supporting extendable Ladder

14 Ft. (Closed) X 25 Ft. (Extended)

Aluminum 'C' section

(Hindalco/Jindal or equivalent make HE-30

1 Section size Width, Thickness

Grade as per IS: 733-1983)

Size: 66.60 mm X 31 mm X 4 mm Thick

Aluminium 25 mm Round Corrugate tube step

2 Step details & Pipe Diameter

3 Locking Facility Locks at every steps with Alloy LM-6 material.

Nylon 8 mm. rope and pulleys for extension

4 Operating facility of winch

and closing ladder

8” X 11” Size, 3 Ft. below from top channel

5 Size of Platform

with tool tray & Safety Ring.

Sign & Stamp of Bidder

Tentative Drawing-

1. In case GETCO does not get exact specification, has reserved right to accept or reject or change in

specification as best suited as per requirement.

2. Material with invoice will be delivered directly to division office stores under Palanpur Circle (i.e. Kansari &

Charanka S/s). Dispatched quantity will be informed in detail Purchase order.

3. Successful bidder has to submit necessary drawings for approval before manufacturing/ Supply.

4. Tenderer should submit necessary documentary proof in support of all above mentioned Criteria.

5. Part tender for supply of any individual item or cluster is not allowed. Tender Authority decision regarding

issue purchase order Item wise or whole quantity will be bind to all agency.

Sign & Stamp of Bidder

Confirmation from Supplier &

SR. PARTICULARS DESCRIPTION & SIZE

Deviation in any

Square Telescopic Ladder

14 Ft. (Closed) X 36 Ft.

Aluminium 'C' section

(Hindalco/Jindal or equivalent make HE-

1 Section size Width, Thickness

30 Grade as per IS: 733-1983)

Size: 66.60 mm X 31 mm X 4 mm Thick

Aluminium 25 mm Round Corrugate

2 Step details & Pipe Diameter

tube step at each 300 mm

4 Ft./45” Round MS wheels (2 Nos.) with

3 Wheel size & Material Rubber coating with pair of leaf spring

Locks at every steps with Alloy LM-6

4 Locking Facility

1 No. winch gear box is provided with

5 Operating facility of winch mm. rope and pulleys for extension and

6 Mechanism of Extension Manually winch gear

8” X 11” Size, 3 Ft. below from top

7 Size of Platform

channel with tool tray & Safety Ring.

Self-supporting extendable

14 Ft. (Closed) X 25 Ft.

Aluminum 'C' section

(Hindalco/Jindal or equivalent make HE-

1 Section size Width, Thickness

30 Grade as per IS: 733-1983)

Size: 66.60 mm X 31 mm X 4 mm Thick

Aluminium 25 mm Round Corrugate

2 Step details & Pipe Diameter

tube step at each 300 mm

Locks at every steps with Alloy LM-6

3 Locking Facility

Nylon 8 mm. rope and pulleys for

4 Operating facility of winch

extension and closing ladder

8” X 11” Size, 3 Ft. below from top

5 Size of Platform

channel with tool tray & Safety Ring.

Sign & Stamp of Bidder

COMMERCIAL TERMS AND CONDITIONS

1. The tenderers should thoroughly read all the following clauses before submitting their tender.

The original copy of the Commercial terms and conditions duly signed, stamped with company’s

seal must be submitted along with the bid.

2. TENDER SPECIFICATIONS:

All technical specification should be ISS/ISI/BIS. Specification framed out by the Corporation

shall be separately brought out in the tender documents. Relevant certified Documents required

for satisfaction as per QR (Qualification requirement) must be attached in tender documents.

No deviation in specification shall be allowed and Corporation’s decision shall be final. The

technical scrutiny committee of the Corporation shall evaluate the techno-commercial view of

the tender. Tender should be in two bids.

a) Techno – Commercial Bid and

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored

out rightly. The price bid of those who are techno-commercially qualified shall be opened. After

technical bid is opened, for modification, if any, all shall be given equal chance.

3. PRICE EVALUATION:

No price preference shall be given on any account. All Tenders shall be evaluated on firm Price

End Cost with GST and Cess as applicable basis unless otherwise mentioned in the Tender

If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be done

accordingly. For the same, the Bidders have to give the detailed breakup of the End Cost.

Negotiation and Price matching: -

If the Company feels that there is lack of serious competition, or any other valid reasons, the

Company may negotiate with the L-1 New and lowest Regular Categories.

If more than one firm is to be considered for placement of order, then New Supplier has to match

price with L-1 Supplier and Regular Supplier has to match with L-1 Regular Supplier, as the

case may be, who is technically acceptable.

The firm, who has submitted their consent for price matching with Regular/ New L-1 bidder, as

the case may be, for allotted quantity shall only be considered for placement of order. The

consent for price matching with reduction in quantity shall not be considered for placement of

If an order is under execution by a Firm placed by the Company and in the meanwhile Tender

is invited for the same item by same Company or by other Company on behalf of them, and the

rates received/ negotiated in this subsequent Tender from same Firm are lower than the rates

at which the current order is placed, then the lower rates shall apply for the balance quantity of

the order under execution, subject to the condition that the technical specifications remain

unchanged and the delivery schedule of the order is already completed.

4. The estimated cost of tender items is notified in the tender notice. Tenderer has to pay EMD

as per Tender Notice for their quoted Items.

Sign & Stamp of Bidder

5. Tender fee (Non-refundable) as notified in the tender notice should invariably be paid online

only. by way of Demand Draft, otherwise offer will be ignored out rightly. Indian Postal Orders

(IPO’s) & Cheque are not acceptable. Demand Draft should be in the name of the “Gujarat

Energy Transmission Corporation”, Payable at Palanpur. The envelope shall be addressed to

The S.E.(TR) of the Circle Office, Palanpur and the Circle will not be responsible for the transit

loss or misplacement. Tender fee Demand Draft must be kept in the cover of EMD; otherwise

suppliers offer is liable to be rejected.

Both the bids technical and price bid should be submitted online simultaneously along with EMD

within online submission due dt. Please note, that any bid, technical or price bid or short offers

/ bids received after the due date will be ignored out rightly. NO LATE TENDER/ DELYAED

TENDER SHALL BE CONSIDERED.

The sample/s as per requirement of the tendered technical specification/Schedule-A of tender

must be submitted after technical scrutiny during working day only. Date of sample submission

will be intimate on registered mail. The bid shall be rejected out rightly, if sample/s is/are not

submitted in schedule time informed.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. Division offices 400kv

Kansari & 400kv Charanka SS) under Palanpur Tr. Circle.

However, the Tenderer should indicate in the Schedule– “B” (i.e. Price Bid), the break-up of

Total Unit F.O.R. Destination Price and Total Unit End Cost with GST and Cess as applicable

stating the Unit Ex-works price, freight, packing & forwarding charges, Insurance Charges, GST

and Cess as applicable separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will have to

be borne by the tenderer himself. In no case additional amount towards GST or otherwise will

be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN/SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab rates

for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-

B). The price bid submitted in physical mode shall not be considered.

The Tenderer should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder

intends to supply the goods / services, meaning thereby the bidder has to supply the goods /

services from the relevant declared / registered place of supply only.

Sign & Stamp of Bidder

8. EARNEST MONEY DEPOSIT:

E.M.D. will be paid as per mentioned in Tender Notice. The EMD will be paid online through

RTGS/ NEFT as per mentioned Bank Account on Tender Notice. Cheque, Demand Draft &

Corporate Guarantee are not acceptable.

• The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from

payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II/ Udhyog

Aadhar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates in EMD Cover.

• The Certificates should indicate the manufacture of items offered. In case of Udhyog Aadhar

Memorandum, it should indicate the manufacture of related group of item.

• This benefit of exemption will not be admissible if they take part in the tender indirectly either

through their dealers, agents, distributors or other intermediators.

No Interest will be allowed against payment of E.M.D.

9. Technical Bid:

Technical Bid contains following certified Documents with clear tag marking & Indication:

a) Documents towards payment of Earnest Money Deposit (EMD) & Tender Fee. The TENDER

FEE & EMD cover will be opened first and if found OK then only Technical Bid will be opened

which may please be noted.

Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard and no

reference will also be made.

b) List of Orders executed during last Five (5) years (including supplies made to

GEB/GECTO/other STUs) for the tendered items.

c) Vendor Registration Certificate if tenderer is a new entrant to Corporation / GEB, Clause No.2

(commercial terms and conditions) of this tender document will be applicable for Vendor

EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer

and (ii) the Tenderer fails to furnish / deposit the security deposit as per below clause no.12.

The EMD will be return promptly to the unsuccessful tenderers. The EMD will be return to the

successful Tenderer he furnishes the security deposit for performance and duly enters to the

10. SECURITY DEPOSIT: (Security Deposit should be paid within 10 (Ten) days from receipt

of Letter of intent).

The successful tenderers will be required to pay an amount equivalent to 10% of the value of

the order as a Security Deposit for satisfactory execution of the contract. Such Security Deposit

will be payable online or in form of Bank Guarantee as per format attached at last with

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D

Registration Certificates for the item under tender shall pay an amount equivalent to 4% of the

value of the order as Security Deposit & Performance Bank Guarantee on submission of

attested copies of their SSI (SSI/ MSME Part-II/ Udhyog Aadhar Memorandum) & CSPO / NSIC

/ DGS&D Registration Certificates. This benefit of exemption will not be admissible if they take

part in the tender indirectly either through their dealers, agents, distributors or other

intermediators.

Sign & Stamp of Bidder

The security deposit will be refund after completion of guarantee period for supply of

If the full Security Deposit amount is not paid within 10(Ten) days after the receipt of the order,

then its EMD will be forfeited and tenderer may be disqualifying for future work of GETCO.

11. VALIDITY OF THE OFFER:

The offer will have to be kept valid for a period of 180 days from the date of opening of technical

bids. In case of finalization of the tender is likely to be delayed, the tenderer’s will be asked to

extend the same without change in the prices or any terms and conditions of the offer. If any

change is made, original or during the extended validity period, the offer will be liable for outright

rejection without entering into further correspondence in this regard and no reference will also

12. RAILWAY RECEIPT (R.R.) / TRUCK RECEIPT (T.R.):

All goods should be dispatched on F.O.R. basis to the destination and the R.R./T. R should be

forwarded directly to the consignee by registered R.P.A.D. and not through any Bank or the

Corporation’s Office at Palanpur. It should be immediately intimated to concerned store officer

on dispatch of the stores, as otherwise demurrage charges if any paid by the consignee will be

deducted from supplier’s bill. It is essential that packing notes and prices invoices should be

furnished to the consignees in respect of every consignment with a copy to this office. A clear

R.R./T.R. should be obtained from the Railway authorities / Transport Authorities without any

ambiguity, otherwise the supplier will be held responsible for any damages / hostage claim

rejected by the Authorities for want of a clear R.R./T.R.

Materials may be dispatched by any convenient mode of transport and up to Corporation’s

stores i.e. F.O.R. Destination Divisions under Palanpur Tr. Circle.

13. PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly

and adequately packed to ensure safe arrival at destination. The materials dispatched from

overseas by Air / Shipping should be packed in such a way that it can withstand rough handling

and possible corrosion due to exposure to salt laden atmosphere, salt spray or open storage.

All packing must be clearly marked with order Number and consignee’s name and address.

14. TRANSIT INSURANCE:

All the materials will be required to be supplied up to Destination against all transit risks, such

as damage, loss, theft, fire, etc. The insurance period shall cover 30 days after the date of

receipt of materials at site in order to enable the Corporation to check up stores fully. The

suppliers will be responsible for free replacement of such stores components as may be

reported by the consignee which have been received short, damaged or broken within 30 days.

The cost of damaged, defective stores materials will however be deducted from the bills of the

suppliers and will be refunded only after replacement thereof. It will be the responsibility of the

supplier to lodge claim against the insurance on receiving necessary advice from the consignee.

15. ACCEPTANCE OF STORES:

All or any stores and materials to be supplied at F.O.R. Destination (Division office under

Palanpur Circle) against this contract will be subject to their acceptance by the consignee or any

other Officer deputed by the Corporation for this purpose. The Corporation will be at liberty to

reject whole lot without assigning any reasons and the decision of the Officer concerned will be

considered as final. Tentative distributions of quantities are as under for delivery of material, it

may be Increase/Decrease during final execution. Division wise invoice to be submitted for

arranging payment as per allotted material.

Sign & Stamp of Bidder

16. GOODS AND SERVICE TAX (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services within the original contractual delivery period. The amount and% of

GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable

Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without COMPANY making any specific Claim, for the same,

either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne

by the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed

to supplier/contractor. Further Statutory Variation clause will not be applicable in case of

Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the

supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same

should be passed on to COMPANY and you should inform such changes to COMPANY from

17. OCTROI: Octroi, if applicable, shall be paid extra by the Corporation at consignee end,

against submission of documentary evidence of payment.

Sign & Stamp of Bidder

18. UNLOADING: Unless and otherwise specified in the detailed purchase order, unloading of

the materials shall be arranged by Tenderer.

19. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties

including GST and Cess as applicable or in the event of introduction of new tax/Cess or

cessation of existing tax/Cess subsequent to suppliers offer if it takes place within the original

contractual delivery date will be to COMPANY’s account subject to the claim being supported

by documentary evidence. However, if any decrease takes place after the contractual delivery

date, the advantage will have to be passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

20. PAYMENT TERMS:

Payment shall be made by corporation, either directly to you or to suppliers Banker for the

materials supplied as per corporation standard payment terms and conditions including 100%

of F&I, GST and Cess as applicable, from the date of receipt of material [as mentioned in Truck

Receipt Certificate (TRC)] within 30 (Thirty) days on verifying required documents.

Payment shall be made by the Concern Executive Engineer (TR) Division office as per Dispatch

Instruction by this office within 30 days on receipt of material.

21. REPEAT/ADDITIONAL ORDERS:

The Corporation reserves the right to place repeat orders / additional orders on the successful

tenderer’s up to 50% of the original quantity of the A/T at the same prices terms and conditions

stipulated in the original contract and within 6 months after completion of the delivery period. In

special circumstances the Corporation will reserve the right to place repeat order / additional

order up to 100% quantity mutually agreed upon.

22. DELIVERY SCHEDULE OF THE CORPORATION:

Delivery of materials is desired as under:

a) Submission of sample/Drawing. With technical Bid

b) Approval of Sample/Drawing. No separate commencement period will be given.

c) Commencement of supply As per the details Shown in Schedule– “A” of the

d) Completion of Supply relevant Tender

Supplier is liable to get the drawings / Sample approved within the commencement period.

Supplier should indicate deviation in delivery period if any. The delivery period will be reckoned

after four days for Gujarat based firms and seven days for out state firms from the date of

dispatch of the order. All necessary formalities are to be completed within the commencement

period instead of vague period. If specific period is not quoted, the delivery period, best suitable

to the Corporation will be considered and in such case, no subsequent complaint will be

The delivery Schedule proposed by Corporation is considering the full quantity of the tender. If

the finalized quantity is less, then in that case the delivery period best suited as per the

Corporation’s requirement will be given on pro-rata basis and also based on the quantity

allocations done by the Corporation.

Sign & Stamp of Bidder

23. DELIVERY PERIOD:

The Tenderers will have to quote a firm delivery schedule subject to the force Majeure conditions

as accepted by DGS& D. Tenderer should mention their delivery period in Annexure - 5 of this

tender document. Time being the essence of this tender, delivery period shall be strictly adhered

to. Delay in execution of order on account of any other reasons will be subject to levy of penalty.

If the materials are not dispatched within 30 Days from the date of receipt of Acceptance of

tender as mentioned above, special penal charge shall be recovered at ½% per week (for actual

delay in dispatches), maximum up to 10% of the Acceptance of tender consignment value. This

will be in addition to the Corporation’s penalty clause of the A/T.

The contractor has to replace defective material from site within 15 days’ other vise penalty at

the rate ½% per week shall be claimed.

24. SUPPLY OF MATERIALS AT CORPORATION’S STORES:

The Tenderers will have to agree to supply any of the quantities at any of the Corporation’s

Stores in Gujarat (i.e. F.O.R Destination at 400kv Kansari SS & 400kv Charanka SS). Tentative

Division Wise Store allotment issued after acceptance.

Square Self-Supporting

400kV Kansari S/s under

Deesa Tr. Division

400kV Charanka S/s under

Deodar Tr. Division

25. PENALTY FOR LATE DELIVERY:

Penalty shall be @ 0.5% per Week as applicable on delayed portion subject to maximum 10%

plus GST as applicable of the delayed portion Order Value (End Cost with GST and Cess as

applicable) in case of supply only, whereas in case of Projects, the ceiling shall be with reference

to total contract value with GST and Cess as applicable of the project (Supply + Erection + Civil).

For calculating the delayed portion, date of actual receipt of material at store shall be considered.

Due consideration will be given for waive / levy of penalty only for the reasons absolutely beyond

suppliers control (Viz. Force Majeure conditions as laid down in the DGS & D, Clause

reproduced hereunder) for which documentary evidence will have to be provided. The request

for extension in delivery giving reasons and supporting documents shall have to be made within

one month on completion of the supply.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract shall be prevented or delayed by reason of any

war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrence there of neither party shall by reason

of such event be entitled to terminate this contract nor shall either party shall have any claim for

damages against the other in respect of such non-performance of delay in performance, and

deliveries under the contract shall be resumed as soon as practicable after such event has come

to end or ceased to exist, and the decision of the Secretary as to whether the deliveries have

been so resumed or not shall be final and conclusive.

Sign & Stamp of Bidder

Provided further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either party

may at its option terminate the contract provided also that if the contract is terminated under this

clause, the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by

the Secretary, which shall be final, all unused undamaged and acceptable materials brought out

components, and stores in course of manufacture in the possession of the Supplier at the time

of such termination or such portion thereof as the Purchaser may be deem fit excepting such

materials, brought out component and stores as the supplier may with concurrence of the

Purchaser elect to retain”.

26. EXTENSION IN CONTRACTUAL DELIVERY DATE:

It will be supplier’s responsibility to ensure that goods are delivered within the stipulated delivery

period. However, if on account of reasons beyond ones control as laid down in the DGS & D

Force Majeure Conditions the Corporation may consider extension of delivery period with or

without statutory variations. However, delivery extensions will be considered only after execution

of the order fully and upon submission of documentary evidence for the reasons of delay.

However, such extension will be subject to the following conditions shown hereunder.

(a) That no increase in price on account of any statutory increase in or fresh imposition of

customs duty, GST and Cess as applicable or on account of any other tax or duty leviable

in respect of the stores specified in the said acceptance of the tender which may take place

on or after the contractual delivery date of the P.O referred to above shall be admissible on

such of the said stores as are delivered after the original contractual delivery date.

(b) That notwithstanding any stipulation in the contract for increase in price on any other ground,

no such increase which has become effective on or after the contractual delivery date of this

said P.O shall be admissible on such of the said stores as are delivered after the original

contractual delivery date.

(c) But nevertheless, the purchaser shall be entitled to the benefit of any decrease in price on

account of reduction in or remission of customs duty, GST and Cess as applicable or on

account of any other tax or duty or on any other ground as stipulated in the P.O., which takes

place or on after the contractual delivery date of the said P.O.

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in

price on account of any statutory increase in GST and Cess as applicable shall be admissible

after the original contractual delivery date.

27. REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any stores or part thereof being broken or damaged or received short during

transit or during the testing and trial at site before commissioning in service the suppliers shall

replace the same free of cost. However, Corporation will arrange recoveries of amount

equivalent to cost of such damaged / broken / short supplied materials before actual

replacement is given.

28. POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not

desirable, if the same is indulged into, it will be considered for disqualifying the tender. The

Tenderer will be required to abstain from pursuing / canvassing the matter, directly or indirectly

with any Officers of the Corporation, as otherwise the same would also amount to

disqualification of the tender.

29. Tenderer must submit offers / bids along with requisite descriptive literature etc. (separate

sets) clearly indicating as Original and Stamped by them. Wherever applicable, Complete

Technical data of Equipment’s / Materials / Apparatus, etc. must be furnished along with the

Sign & Stamp of Bidder

tender including (i) Dimensional Drawings, (ii) Type Test Certificate from Govt. Recognized

Laboratory not old to Seven year (iii) Guaranteed Particulars, (iv) List of Testing facilities

available in the works must be furnished with the tender which is a must. Tenderer will be at full

liberty to provide information and data’s about this products.

30. The purchaser (i.e. Corporation) shall have the right to make any changes, additions

/deletions or modifications in any terms / conditions of the tender and / or specifications as may

be deemed necessary by the Corporation at its sole discretion at any time before and after the

due date of opening of the tender.

31. Tenderer should furnish a list of orders for similar items executed by them indicating the

name of the party and their order reference to whom they have supplied, to be furnished in

Annexure- 6. Failure to do this will result on suppliers tender being rejected without any

reference. In case of bought out items they should furnish the backup guarantee from their

32. Corporation does not accept the printed conditions of any Tenderer. It will be ignored without

any reference; hence tenderers should withdraw such printed conditions if they have any.

33. The materials should be offered strictly confirming to ISS / BIS / Tender specifications given

in the tender. If the tenderer’s desires to quote with any technical deviations, they should

specifically quote the deviation & the ISS or BIS Nos. in the body of the tender itself under the

respective Annexure of this tender document. If technical deviations furnished by the Tenderer

are not agreeable to the Corporation, the offers may be ignored. However, it will be solely at

Corporation’s discretion to consider the technical deviations OR not for considering the

Tenderer. No correspondences of the Tenderer after opening of the bid will be entertained in

34. ADVANCE INTIMATION TO THE CONSIGNEE:

When R.R. is obtained and materials dispatched R.R. No. Wagon No. etc. should be intimated

to the consignee in advance, preferably by phone / telegram so that he may arrange to take

delivery at the receiving station against indemnity bond, in case R.R. is not received. Also if the

unloading requires use of crane, such Advice should also be issued by telegram, to the

consignee indicating the weight, size of the package, wagon No. etc. so that he may make

arrangements for crane in advance. In case if the Corporation has to incur any extra expenditure

for want of advance information, the same would be recovered from the suppliers. ALL THE

SUPPLIERS SHOULD INTIMATE THE CONSIGNEES WELL IN ADVANCE ABOUT THE

DELIVERY OF THE MATERIALS AS PER THE “DISPATCH INSTRUCTIONS” GIVEN, SO AS

TO FACILITATE FOR UNLOADING OF THE MATERIALS AT SITE.

35. TENDERERS SHOULD FURNISH THE FOLLOWING DETAILS:

(1) GST Registration no. with mentioning registered HSN/ SAC Code.

(2) Registration No. under shops and Est. Act and issuing authority.

(3) Registration No. under Small Scale Industries / National Small Scale Industries

Corporation (NSIC) or under DGTD etc. submit Notarized copy for the same.

(4) A list of the Partners / Directors with the permanent as well as present address, phone & fax

numbers and other details like their relationship, if any with the Corporation’s employee.

(5) List of pending orders (with orders Nos. & date) and customer’s name and address and

orders executed so far with other electricity Boards.

(6) Performance reports/Experience /work order for related material.

(8) Partnership deed / Power of attorney / Proprietary firm certificate

Sign & Stamp of Bidder

36. Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

37. Tenderers should indicate the name of their partners of their manufacturing firm, wherever

38. Please give suitable declarations as under:

I / We declare that we are manufacturer/dealer/distributor for all the tendered items.

39. Tenderer should specifically mention in the offers and should indicate in Block letters the

name of the Partners / Proprietor / Directors who is / are the signing authority.

40. GUARANTEE & WARRENTY AND ANNUAL MAINTANACAE CONTRACT

If the goods store and equipment's are found defective due to bad design materials or

Workmanship the same should be repaired or replaced by you free of charge if reported within

6 Month of their receipt at site.

41. APPROVAL: The goods shall be accepted subject to the approval of the concerned

consignee after receipt of the stores at site.

42. OTHER CONDITION OF SUPPLY:

The Corporation’s General Conditions of contract will apply to all supply to contracts and

supplier will be deemed to fully aware of the Corporation’s general conditions of contract for the

supply of plant equipment and materials except the conditions modified in this commercial terms

and conditions and any ignorance of these conditions, will not exempt supplier from their liability

to abide by the same. Copies are available from the Corporation’s Office.

43. Although the materials have to be supplied as per ISS and or as per the tender

specifications, the Corporation will take random samples from the materials supplied and subject

them to tests according to ISS in approved laboratories. The materials should stand these and

if the materials do not stand these tests, they will be summarily rejected and the supplier should

make immediate arrangement to replace them (i.e. available materials at stores) with standard

materials and after getting them duly inspected.

44. The Corporation also reserves the right to accept the whole or part of such supplies or of

the utilized materials and recommend reduced prices taking into account the defects noticed.

Such reduction for the whole lot will be maximum up to 30% (Thirty) of the End Cost Price,

provided Corporation accepts the materials. In this respect the decision of the Corporation will

be final and will be binding on the supplier.

45. If in any company, the interest of any employee of the GETCO or his relative as defined in

Companies Act, 2013, is 10% or more, GETCO will not deal with such company at all. Tenderer

therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts

would disqualify the Tenderer for further dealing with GETCO.

46. Material Inspection: The materials offered will be inspected by GETCO officer if required.

The bidder has to keep ready sample of all materials as per schedule-A of tender during

Inspection. The materials offered for inspection shall be in duly packed condition ready for

putting the embossing of the seal by the inspector on the lead seal which is provided on the

packing by the supplier by passing a sealed wire through it, as per our approved method. The

Inspector will inspect only a few packages and select samples at random for testing or testings

Sign & Stamp of Bidder

as per relevant ISS / BIS / Tender specifications. On passing of which, he will emboss his

marking on the seal thereafter provided on the packages, which will be only few.

47. TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipments or any consignment

thereof within contractual period of delivery or in case the stores are found not in accordance

with prescribed specification and/or the approved sample, the Corporation shall exercise its

discretionary power either:

a) To recover, from the supplier as agreed, by way of penalty clause above, or

b) To purchase elsewhere after giving due notice to the supplier on account and at the risk of

the supplier such stores not so delivered or other similar description without canceling the

contract in respect of the consignment not yet due for delivery or

c) To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of COMPANY shall

be final. In the event of action taken under clause (a) or (b) above, the supplier shall liable to

pay for any loss and applicable GST/Cess which COMPANY may sustain on that account but

the supplier shall not be entitled to any saving on such purchases made against default.

The decision of corporation shall be final as regards the acceptability of stores supplied by the

supplier and corporation shall not be required to give any reason in writing or otherwise at any

time for rejection of the stores.

Further, “corporation reserves the right to terminate the Contract (i.e. Purchase order) at any

time, without assigning any reasons, whatsoever, by giving a notice period of ONE month from

the date of Notice of termination of the Contract. Suppliers will not be entitled for any

compensations / damages / losses, whatsoever, on account of such termination of the Contract.

(d) The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

48. ARBITRATION: All questions, disputes or differences whatsoever which may at any time

arise between the parties to this agreement touching the agreement or subject matter thereof,

arising out of or in relation there to and whether as to construction or otherwise shall be referred

to the decision of the Sole Arbitrator, appointed by the Chairman, GETCO, for that purpose, who

shall be a retired High Court Judge or retired District and Sessions Judge, and the decision of

the said Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall

be governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from

time to time and the rules made there under.

49. JURISDICTION: All questions, disputes or differences arising under out of or in connection

with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is

situated i.e. Palanpur.

60. Offers on Ex-stock or offers requiring no foreign exchange will be considered. Those offers

requiring foreign exchange will not be considered.

50. SUBMISSION OF OFFERS:

The firm having single legal entity and having two or more works / factory and submits offers

from two or more different works / factory, in such case Corporation will consider only ONE

lowest offer for allocation of quantity.

Sign & Stamp of Bidder

Many of the tenderers are submitting their offers with the conditions of advance payment along

with the order; such conditions are not acceptable by the Corporation.

51. The Tenderer if being an agent, who submits its offer to Corporation, will have to give

information and declare the name of the principle from which he will procure the materials and

supply to Corporation along with company’s written confirmation about quality and backup

performance guarantee. Only on getting complete information from Agent, such offer if found

suitable shall be taken in consideration.

52. Tenderers should agree to submit the Test Certificates in triplicate after inspection is carried

out by Corporation’s Representative prior to dispatch of materials for Corporation’s approval.

53. Corporation reserves the right to cancel any or all the offers / bids or to accept any offer

without assigning any reasons.

Also in case Corporation finds that there is an attempt of cartel in the prices, Corporation

reserves the right to consider or reject any or all the parties offers without assigning any reasons

54. Corporation reserves the right to increase or decrease the quantity against each item/s while

placing the order.

55. QUANTITY TOLERANCE:

(When the Order placed is in terms of Weight basis/Length basis).

The quantity tolerance shall be allowed + 3% order-wise (Main Order + subsequent additional

order) for total order quantity for each item except cables.

The weighment recorded at our consignee shall be considered final for purpose of payment.

However, where the weighbridge facility is not available and / or weigh bridge is out of order or

under capacity, material will be accepted on sectional weight basis / weight recorded at any

other nearby weighbridge. If the materials are accepted on sectional weight basis and for

weighment difference, the tolerance will be allowed as per provisions of IS: 1852 for weight

56. The names of the Partners / Directors / Sole Proprietors and responsible person and his

updated Address / Telephone / Mobile / Fax Numbers (Office & Residential) etc. should be

invariably mentioned in the Annexure – 10 of this tender document.

57. The Tenderer must give in his offer, the full name and address with phone, Fax & mobile

numbers of the Liaison Agent / Representative if any, who has been authorized by the Tenderer

to do liaison work with the Corporation on their behalf. Only one liaison agent is allowed.

58. The tenderers should invariably write the name and address of the Company, both on sealed

covers of EMD, Technical & Price Bids. Otherwise the tender covers without the name and

address will not be opened which may please be noted.

59. THE TENDER SHOULD BE SUBMIT ONLINE ONLY. NO PHYSICAL SUBMISSION BY RPAD/

COURIER SERVICE/HAND DELIVERY WILL BE ACCEPTED.

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE

DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAY DUE TO POSTAL

SERVICES OR ANY OTHER REASONS AND CORPORATION SHALL NOT ASSUME ANY

RESPONSIBILITY FOR LATE RECEPIT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER

WILL NOT BE ENTERTAINED.

Sign & Stamp of Bidder

60. The tenderers are required to furnish the technical information and the guaranteed technical

particulars (GTP) along with company seal and signature of the Tenderer on each and every

page / papers of the tender documents.

61. The samples as indicated in Schedule “A” of the tender, must be submitted with the tender

to: The Superintending Engineer (TR.), Transmission Circle, GETCO, Palanpur.

62. All the costs of the stamp papers, other than required for payment is to be made through

SIDBI / ICICI by Corporation, are to be borne by you as per the Govt. Of India’s latest guidelines.

63. Tenderer should invariably fill up all the details of all the Annexure including the prices in the

Price Bid Annexure of this tender document. This is mandatory. Also all the Annexures should

be duly signed by authorized signatories with their rubber stamp and along with Company’s

Rubber (Round) seal / stamp affixed on each paper.

64. EMBOSSING OR ENGRAVING:

The successful Tenderer wherever possible, will require to emboss / engrave the words

“Property of GETCO” or Logo of “GETCO” along with the purchase order number on the items

such as Furniture, Insulators, Hardware accessories, Lightning Arrestors, Transformers, Meters,

Metal meter boxes, Switches, Distribution boxes, Cable boxes, M.S. Beams and other items as

required by the Corporation. Also suppliers should emboss / engrave / affix their company

nameplate with details OR manufacturer’s name and trademark.

65. If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders placed

or if Corporation suffers any financial loss due to this, then Corporation will be at liberty to adjust

the amount from other orders of the same firm or by encasing the Bank Guarantee.

66. MINIMUM TENDERING QUANTITY:

The Tenderer must have to offer for minimum quantity as under for all their offered / quoted

tendered items and also have to accept the Corporation’s delivery conditions given in the tender.

Also for both the above two cases, if the tenderer quotes for less than the minimum tendering

quantity for each quoting item as will be applicable as above and / or given a delivery schedule

which is longer than what is stipulated in the tender then the offer will not be considered for

evaluations and offer will be ignored out rightly without any communication in the matter and

any further requests after opening of the tender will also be ignored. This should be taken care

67. The following List of Annexures and Documents should be invariably submitted along

with the tender:

1) Schedule– “A” Indicating the Description of Items & procurement quantities for the tender etc.

2) Schedule–“B” Price Bid

3) Technical Specifications with Guaranteed Technical Particulars.

4) Form of Bankers undertaking Performa for E.M.D and S.D.

5) Annexures – 1 TO

6) Certificate – “A”.

7) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with company’s seal should

be submitted online only.

Sign & Stamp of Bidder

68. Please note that any additional conditions / deviations, if any, found in the Commercial terms

& conditions (except reference under clause no.38 of this tender document), then the Price Bids

of such tenderers will not be opened and no further correspondences in the matter will be

69. All the tenderers must ensure that all the relevant documents / papers submitted with the

tender should be serially numbered, properly bounded / tied together and properly documented.

This must be adhered to.

70. All the above points should be complied by the Tenderers. If not, tenders are likely to be

ignored / rejected without making any further reference.

Sign & Stamp of Bidder

PURCHASE AGREEMENT

THIS AGREEMENT made on this …………. day of ……………… Two thousand ……………………….

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name

and designation of the Authorized Officer (herein after called “The Supplier”, which expression where the context

so requires or admits shall include his legal heir, administrators, executors, assignees and legal representatives) of

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name

and designation of the Authorized Officer (here in after called “The Purchaser / purchaser Company”, which

expression where the context so requires or admits shall include his administrators, executors, authorized person,

assignees and legal representatives) of the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender No………………………………. of the Purchaser

company for supply of……………………………….. [Name of the material /items to be supplied by the Supplier]

as specified and as per delivery instructions provided in the Acceptance of Tender (AT) / Letter of Acceptance (LOA)

issued vide No……………….dtd……………. by the Purchaser company at the accepted respective prices or rates

mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the supply for the total

sum of Rs.__________ Rupees__________________ _____ only) *including / excluding taxes upon the terms and

subject to the conditions herein mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said documents of the

Schedule are deemed to form part of this agreement and included in the expression “the Supply” wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT: -

(1) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No. ……………… dtd.

………….. as well as in the form of Acceptance of Tender (AT) / Letter of Acceptance (LOA) No.

.……………………………… dtd. ……………. which will hold good & valid during the period of this Agreement.

(2) The supplier shall do and perform for all supplies and things mentioned and described in this agreement or which

are implied therein or therefrom respectively or are reasonably necessary for the in-time and in manner supplies as

mentioned and subject to the general / commercial terms & conditions and stipulations contained in this agreement.

(3) In consideration of the due provision, executions, completion of the Supply, as agreed to by the Supplier as

aforesaid, the Purchaser company hereby agrees to pay all the sums of money as and when they become due and

payable to the supplier under the provisions of the agreement and such payment to be made at such times and in

such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier has deposited amount

in Cash or DD or has provided valid Bank Guarantee of Rs.………………. (Rupees

………………………………………..only) with the Purchaser Company towards performance guarantee of execution

period i.e. for security deposit of the supply material /

Sign & Stamp of Bidder

(5) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser Company may give a

notice in writing to rescind, determine and put to an end to the A/T without prejudice to the right of the Purchaser

company to claim damages for antecedent breaches thereof on the part of the Supplier and also to claim reasonable

compensation /risk & cost purchase for the loss occasioned by the Purchaser Company due to failure of the Supplier

to fulfill the Order as certified in writing by the Purchaser for which Certificate shall be conclusive evidence of the

amount of such compensation payable by the Supplier to

(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity herein or therein

mentioned in the LOA / AT and may cancel the contract at any time after giving ONE MONTH’S NOTICE IN WRITING

without compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply during Guarantee /

Warranty period including for the quantity mentioned in the repeat order, if any as per the terms & conditions of the

(8) Any Notice in connection with the Supply including the Notice for termination may be given by the Purchaser or

any Authorized Officer for the said purpose as per the Commercial Terms & Conditions of the LOA / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails to deliver the

materials, the same shall be governed as per the Tender Documents.

(10) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters may be altered by

mutual agreement as per the policy of the purchaser Company and if so altered shall not be deemed or construed to

mean or apply to affect or alter other general / commercial terms & conditions of the agreement and the agreement

so altered or revised shall be and shall always be deemed to have been adhered subject to and without prejudice to

said stipulation.

(11) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

In witness whereof the parties hereto have set their hands and seals this day, month and year first above

Place: PALANPUR

1. Signed, Sealed and delivered by:

(Signature with Name, Designation & official seal/stamp)

For and on behalf of M/s. (Supplier) (Complete Name, Address of the authorized person of the supplier with

Authority letter or Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by:

(Signature with Name, Designation & official seal/Stamp)

For and on behalf of (Purchaser), (Complete Name, Designation & Location / Address of the authorized

officer as per DOP of the Purchaser Company)

In the presence of Name, full Address & Signatures:

Sign & Stamp of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LTD.

TRANSMISSION CIRCLE

TENDER DOCUMENTS

Tender No: PTC/CM-1/N-21/2026

Supply of Telescopic Aluminum Ladders as per given

Technical specifications for 400 KV Kansari S/s &

400kV Charanka S/s under Palanpur Tr. Circle

Sign & Stamp of Bidder

SCHEDLUE – B (PRICE BID)

Name of Tender: Supply of Telescopic Aluminum Ladders as per given Technical specifications for 400 KV Kansari S/s & 400kV Charanka S/s

under Palanpur Tr. Circle.

Approx. FOR Unit Unit GST End

Description Total

Sr. Qty. Rate Amount Cost Total

Materials with details of specs. End

(Nos.) (Rs.)/ No. (Rs.)/No. (Rs.) cost w/o

Square Telescopic Ladder

Self-supporting extendable Ladder

1. I/We agree to supply the articles noted above at the rates herein tendered by me/us subject to the condition of tender and supply at

the Tender Inquiry which I / We have carefully read and which I/We have thoroughly understood and to which, I/We agree.

2. I / We hereby agree to keep this offer open for 180 days after the returnable date of the tenders and shall be bound by communication

of acceptance dispatched within the prescribed time.

Yours faithfully,

(Signature of tenderer with Company’s Round Seal)

Sign & Stamp of Bidder