Appointment of an Agency for Management and organization of International Tourism Roadshows

Amount

Complete arrangement of venue for the Roadshow in a suitable and convenient five star/equivalent star category location for full day, as mentioned above, followed by extensive discussions with the members of the media, travel and tour operators, outbound tour managers etc(Please Refer tender document for more details)

The agency should print and distribute e-invitation cards on behalf of Goa Tourism to all invitees including the offices of Indian Embassy and the Regional India Tourism Offices, if any and the media (Please Refer tender document for more details)

Agency will have to contact major tour operators, media, send e invites, for the events as to ensure maximum attendance of atleast 50 travel operators/30 media persons and 20 Goan Diaspora at venue and list of such attendees shall be provided to this Department atleast 15 days in advance (Please Refer tender document for more details)

The Event Management Agency should strive to develop and operate a 100% paperless event via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location. The plan to execute such event should be approved by the authority and shall be part of the interim report (Please Refer tender document for more details)

The Event Management Agency shall prepare and submit an interim report immediately after issue of work order/offer letter in advance (Please Refer tender document for more details)

Visitor’s book and card collection box has to be arranged by the agency. (Please Refer tender document for more details)

Cultural programme on Goan theme to be arranged for duration of 90 minutes at the venue comprising off our performers, musicians etc. and all other related arrangements for the performance will be done by the agency i.e. sound, lights, etc. (Please Refer tender document for more details)

Agency will have to do the entire décor for the roadshow. (Please Refer tender document for more details)

15 course buffet Dinner will have to be arranged for a minimum of 75 members of trade and fraternity at the roadshow venue. (Please Refer tender document for more details)

Arranging / managing transportation to and from the venue to the hotel on all the days.(Please Refer tender document for more details)

Transportation to and from the Airport of Goa Tourism officials. One car has to be provided for officials of Goa Tourism on all days. (Please Refer tender document for more details)

Arranging gifts, souvenirs, tote bags, publicity material for a minimum of 75 tour and travel operators and media persons visiting road show, as per approved sample. Tote bags will contain the following- brochures, Caps, Film CD / Pen drives on Goa, pens,souvenirs and gifts as per sample. (Please Refer tender document for more details)

Arranging laptop, LCD projector, and screen and Internet connection at the venues. (Please Refer tender document for more details)

EMA should arrange Goan food and cashew feni for tasting during the event.(Please Refer tender document for more details)

Paying all the fees and charges due to the exhibitors ,statutory fees, customs charges, etc. (Please Refer tender document for more details)

After the Event is over, the Event Management Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Authority within 10-12 days of the event and maintain a database (soft copy) of contact information for future marketing efforts. The compliance of this shall form part of event report(Please Refer tender document for more details)

The Event Management Agency shall prepare and submit a detailed event Report as per scope of work of tender to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning from the event, and anticipated impact of the event on overall tourism scenario of Goa (Please Refer tender document for more details)

The Event Management Agency may also suggest on points of improvement for participation in similar events in future (Please Refer tender document for more details)

Packaging—includes packaging of all Goa Tourism material in cartons corrugated boxes, bubble packing, coordinating with Courier agency and ensuring safe arrival of the cargo road show venue. After the exhibition the balance material, if any shall be safely transported back to Panaji,Goa. (Please Refer tender document for more details)

Arrangement of one professional photographer and videographer(Please Refer tender document for more details)

Paying space rent, coordinating with the organizers and confirming allotment of space in a suitable star hotel. (Please Refer tender document for more details)

Interior decoration and structures –Theme shall be as per drawings enclosed. (Please Refer tender document for more details)

Distribution of 100 Goan branded caps for publicity. (Please Refer tender document for more details)

Free distribution of 100 nos Goa branded T Shirts with Goa tourism logo and website mentioned on it for Goa branding and publicity for visitors in respective cities. (Please Refer tender document for more details)

Distribution of 100 Nos. press kits, packages, publicity material to the participants. (Please Refer tender document for more details)

Printing of 150 nos brochures as per sample. (Please Refer tender document for more details)

Collected data of invitees and handed over to GOATOURISM for follow up. (Please Refer tender document for more details)

A space with adequate chairs, sofas and center tables for arranging meetings and Liaoning with the buyers should be arranged in the roadshow venue. (Please Refer tender document for more details)

Arranging two executives and one Master of Ceremony with good knowledge of English and local language/ communication skills at the venue during the entire duration of the event. One interpreter to be arranged for local language translation. (Please Refer tender document for more details)

Publicity – Display of 10-15 minutes duration film in DVD format on Goa Tourism(film will be provided by GOATOURISM),giving total details and information about the products on display which will be played throughout the duration of International tourism Roadshows (1000) 200 nos Goa tourism branded pen drives containing Goa Tourism Film. printing of flex posters to be fixed on the backdrop (5nos),arranging buyer seller meet, interaction session with press, undertaking publicity in various media. (Please Refer tender document for more details)

Agency will have to contact buyers prior to the show and organize their visit to the show. (Please Refer tender document for more details)

After the event is over, the agency has to hand over the remaining brochures, kitbag, souvenir item, etc. to this office at Panaji. (Please Refer tender document for more details)

The successful bidder shall prepare interim report which shall comprises of Artwork prepared for the Roadshows. (Please Refer tender document for more details)

The successful bidder shall prepare and submit a detailed event Report to the Department of Tourism along with the achievement, photo coverage, visitor details and video coverage of the event and brochures (hard and soft copy), kit bag, souvenir item, etc. Balance stock of souvenir items are to be handed over to Department of Tourism. (Please Refer tender document for more details)

Description of Work / Item(s)

Amount

Complete arrangement of venue for the Roadshow in a suitable and convenient five star/equivalent star category location for full day, as mentioned above, followed by extensive discussions with the members of the media, travel and tour operators, outbound tour managers etc(Please Refer tender document for more details)

The agency should print and distribute e-invitation cards on behalf of Goa Tourism to all invitees including the offices of Indian Embassy and the Regional India Tourism Offices, if any and the media (Please Refer tender document for more details)

Agency will have to contact major tour operators, media, send e invites, for the events as to ensure maximum attendance of atleast 50 travel operators/30 media persons and 20 Goan Diaspora at venue and list of such attendees shall be provided to this Department atleast 15 days in advance (Please Refer tender document for more details)

The Event Management Agency should strive to develop and operate a 100% paperless event via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location. The plan to execute such event should be approved by the authority and shall be part of the interim report (Please Refer tender document for more details)

The Event Management Agency shall prepare and submit an interim report immediately after issue of work order/offer letter in advance (Please Refer tender document for more details)

Visitor’s book and card collection box has to be arranged by the agency. (Please Refer tender document for more details)

Cultural programme on Goan theme to be arranged for duration of 90 minutes at the venue comprising off our performers, musicians etc. and all other related arrangements for the performance will be done by the agency i.e. sound, lights, etc. (Please Refer tender document for more details)

Agency will have to do the entire décor for the roadshow. (Please Refer tender document for more details)

15 course buffet Dinner will have to be arranged for a minimum of 75 members of trade and fraternity at the roadshow venue. (Please Refer tender document for more details)

Arranging / managing transportation to and from the venue to the hotel on all the days.(Please Refer tender document for more details)

Transportation to and from the Airport of Goa Tourism officials. One car has to be provided for officials of Goa Tourism on all days. (Please Refer tender document for more details)

Arranging gifts, souvenirs, tote bags, publicity material for a minimum of 75 tour and travel operators and media persons visiting road show, as per approved sample. Tote bags will contain the following- brochures, Caps, Film CD / Pen drives on Goa, pens,souvenirs and gifts as per sample. (Please Refer tender document for more details)

Arranging laptop, LCD projector, and screen and Internet connection at the venues. (Please Refer tender document for more details)

EMA should arrange Goan food and cashew feni for tasting during the event.(Please Refer tender document for more details)

Paying all the fees and charges due to the exhibitors ,statutory fees, customs charges, etc. (Please Refer tender document for more details)

After the Event is over, the Event Management Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Authority within 10-12 days of the event and maintain a database (soft copy) of contact information for future marketing efforts. The compliance of this shall form part of event report(Please Refer tender document for more details)

The Event Management Agency shall prepare and submit a detailed event Report as per scope of work of tender to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning from the event, and anticipated impact of the event on overall tourism scenario of Goa (Please Refer tender document for more details)

The Event Management Agency may also suggest on points of improvement for participation in similar events in future (Please Refer tender document for more details)

Packaging—includes packaging of all Goa Tourism material in cartons corrugated boxes, bubble packing, coordinating with Courier agency and ensuring safe arrival of the cargo road show venue. After the exhibition the balance material, if any shall be safely transported back to Panaji,Goa. (Please Refer tender document for more details)

Arrangement of one professional photographer and videographer(Please Refer tender document for more details)

Paying space rent, coordinating with the organizers and confirming allotment of space in a suitable star hotel. (Please Refer tender document for more details)

Interior decoration and structures –Theme shall be as per drawings enclosed. (Please Refer tender document for more details)

Distribution of 100 Goan branded caps for publicity. (Please Refer tender document for more details)

Free distribution of 100 nos Goa branded T Shirts with Goa tourism logo and website mentioned on it for Goa branding and publicity for visitors in respective cities. (Please Refer tender document for more details)

Distribution of 100 Nos. press kits, packages, publicity material to the participants. (Please Refer tender document for more details)

Printing of 150 nos brochures as per sample. (Please Refer tender document for more details)

Collected data of invitees and handed over to GOATOURISM for follow up. (Please Refer tender document for more details)

A space with adequate chairs, sofas and center tables for arranging meetings and Liaoning with the buyers should be arranged in the roadshow venue. (Please Refer tender document for more details)

Arranging two executives and one Master of Ceremony with good knowledge of English and local language/ communication skills at the venue during the entire duration of the event. One interpreter to be arranged for local language translation. (Please Refer tender document for more details)

Publicity – Display of 10-15 minutes duration film in DVD format on Goa Tourism(film will be provided by GOATOURISM),giving total details and information about the products on display which will be played throughout the duration of International tourism Roadshows (1000) 200 nos Goa tourism branded pen drives containing Goa Tourism Film. printing of flex posters to be fixed on the backdrop (5nos),arranging buyer seller meet, interaction session with press, undertaking publicity in various media. (Please Refer tender document for more details)

Agency will have to contact buyers prior to the show and organize their visit to the show. (Please Refer tender document for more details)

After the event is over, the agency has to hand over the remaining brochures, kitbag, souvenir item, etc. to this office at Panaji. (Please Refer tender document for more details)

The successful bidder shall prepare interim report which shall comprises of Artwork prepared for the Roadshows. (Please Refer tender document for more details)

The successful bidder shall prepare and submit a detailed event Report to the Department of Tourism along with the achievement, photo coverage, visitor details and video coverage of the event and brochures (hard and soft copy), kit bag, souvenir item, etc. Balance stock of souvenir items are to be handed over to Department of Tourism. (Please Refer tender document for more details)

Description of Work / Item(s)

Amount

Complete arrangement of venue for the Roadshow in a suitable and convenient five star/equivalent star category location for full day, as mentioned above, followed by extensive discussions with the members of the media, travel and tour operators, outbound tour managers etc(Please Refer tender document for more details)

The agency should print and distribute e-invitation cards on behalf of Goa Tourism to all invitees including the offices of Indian Embassy and the Regional India Tourism Offices, if any and the media (Please Refer tender document for more details)

Agency will have to contact major tour operators, media, send e invites, for the events as to ensure maximum attendance of atleast 50 travel operators/30 media persons and 20 Goan Diaspora at venue and list of such attendees shall be provided to this Department atleast 15 days in advance (Please Refer tender document for more details)

The Event Management Agency should strive to develop and operate a 100% paperless event via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location. The plan to execute such event should be approved by the authority and shall be part of the interim report (Please Refer tender document for more details)

The Event Management Agency shall prepare and submit an interim report immediately after issue of work order/offer letter in advance (Please Refer tender document for more details)

Visitor’s book and card collection box has to be arranged by the agency. (Please Refer tender document for more details)

Cultural programme on Goan theme to be arranged for duration of 90 minutes at the venue comprising off our performers, musicians etc. and all other related arrangements for the performance will be done by the agency i.e. sound, lights, etc. (Please Refer tender document for more details)

Agency will have to do the entire décor for the roadshow. (Please Refer tender document for more details)

15 course buffet Dinner will have to be arranged for a minimum of 75 members of trade and fraternity at the roadshow venue. (Please Refer tender document for more details)

Arranging / managing transportation to and from the venue to the hotel on all the days.(Please Refer tender document for more details)

Transportation to and from the Airport of Goa Tourism officials. One car has to be provided for officials of Goa Tourism on all days. (Please Refer tender document for more details)

Arranging gifts, souvenirs, tote bags, publicity material for a minimum of 75 tour and travel operators and media persons visiting road show, as per approved sample. Tote bags will contain the following- brochures, Caps, Film CD / Pen drives on Goa, pens,souvenirs and gifts as per sample. (Please Refer tender document for more details)

Arranging laptop, LCD projector, and screen and Internet connection at the venues. (Please Refer tender document for more details)

EMA should arrange Goan food and cashew feni for tasting during the event.(Please Refer tender document for more details)

Paying all the fees and charges due to the exhibitors ,statutory fees, customs charges, etc. (Please Refer tender document for more details)

After the Event is over, the Event Management Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Authority within 10-12 days of the event and maintain a database (soft copy) of contact information for future marketing efforts. The compliance of this shall form part of event report(Please Refer tender document for more details)

The Event Management Agency shall prepare and submit a detailed event Report as per scope of work of tender to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning from the event, and anticipated impact of the event on overall tourism scenario of Goa (Please Refer tender document for more details)

The Event Management Agency may also suggest on points of improvement for participation in similar events in future (Please Refer tender document for more details)

Packaging—includes packaging of all Goa Tourism material in cartons corrugated boxes, bubble packing, coordinating with Courier agency and ensuring safe arrival of the cargo road show venue. After the exhibition the balance material, if any shall be safely transported back to Panaji,Goa. (Please Refer tender document for more details)

Arrangement of one professional photographer and videographer(Please Refer tender document for more details)

Paying space rent, coordinating with the organizers and confirming allotment of space in a suitable star hotel. (Please Refer tender document for more details)

Interior decoration and structures –Theme shall be as per drawings enclosed. (Please Refer tender document for more details)

Distribution of 100 Goan branded caps for publicity. (Please Refer tender document for more details)

Free distribution of 100 nos Goa branded T Shirts with Goa tourism logo and website mentioned on it for Goa branding and publicity for visitors in respective cities. (Please Refer tender document for more details)

Distribution of 100 Nos. press kits, packages, publicity material to the participants. (Please Refer tender document for more details)

Printing of 150 nos brochures as per sample. (Please Refer tender document for more details)

Collected data of invitees and handed over to GOATOURISM for follow up. (Please Refer tender document for more details)

A space with adequate chairs, sofas and center tables for arranging meetings and Liaoning with the buyers should be arranged in the roadshow venue. (Please Refer tender document for more details)

Arranging two executives and one Master of Ceremony with good knowledge of English and local language/ communication skills at the venue during the entire duration of the event. One interpreter to be arranged for local language translation. (Please Refer tender document for more details)

Publicity – Display of 10-15 minutes duration film in DVD format on Goa Tourism(film will be provided by GOATOURISM),giving total details and information about the products on display which will be played throughout the duration of International tourism Roadshows (1000) 200 nos Goa tourism branded pen drives containing Goa Tourism Film. printing of flex posters to be fixed on the backdrop (5nos),arranging buyer seller meet, interaction session with press, undertaking publicity in various media. (Please Refer tender document for more details)

Agency will have to contact buyers prior to the show and organize their visit to the show. (Please Refer tender document for more details)

After the event is over, the agency has to hand over the remaining brochures, kitbag, souvenir item, etc. to this office at Panaji. (Please Refer tender document for more details)

The successful bidder shall prepare interim report which shall comprises of Artwork prepared for the Roadshows. (Please Refer tender document for more details)

The successful bidder shall prepare and submit a detailed event Report to the Department of Tourism along with the achievement, photo coverage, visitor details and video coverage of the event and brochures (hard and soft copy), kit bag, souvenir item, etc. Balance stock of souvenir items are to be handed over to Department of Tourism. (Please Refer tender document for more details)

Description of Work / Item(s)

Amount

Complete arrangement of venue for the Roadshow in a suitable and convenient five star/equivalent star category location for full day, as mentioned above, followed by extensive discussions with the members of the media, travel and tour operators, outbound tour managers etc(Please Refer tender document for more details)

The agency should print and distribute e-invitation cards on behalf of Goa Tourism to all invitees including the offices of Indian Embassy and the Regional India Tourism Offices, if any and the media (Please Refer tender document for more details)

Agency will have to contact major tour operators, media, send e invites, for the events as to ensure maximum attendance of atleast 50 travel operators/30 media persons and 20 Goan Diaspora at venue and list of such attendees shall be provided to this Department atleast 15 days in advance (Please Refer tender document for more details)

The Event Management Agency should strive to develop and operate a 100% paperless event via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location. The plan to execute such event should be approved by the authority and shall be part of the interim report (Please Refer tender document for more details)

The Event Management Agency shall prepare and submit an interim report immediately after issue of work order/offer letter in advance (Please Refer tender document for more details)

Visitor’s book and card collection box has to be arranged by the agency. (Please Refer tender document for more details)

Cultural programme on Goan theme to be arranged for duration of 90 minutes at the venue comprising off our performers, musicians etc. and all other related arrangements for the performance will be done by the agency i.e. sound, lights, etc. (Please Refer tender document for more details)

Agency will have to do the entire décor for the roadshow. (Please Refer tender document for more details)

15 course buffet Dinner will have to be arranged for a minimum of 75 members of trade and fraternity at the roadshow venue. (Please Refer tender document for more details)

Arranging / managing transportation to and from the venue to the hotel on all the days.(Please Refer tender document for more details)

Transportation to and from the Airport of Goa Tourism officials. One car has to be provided for officials of Goa Tourism on all days. (Please Refer tender document for more details)

Arranging gifts, souvenirs, tote bags, publicity material for a minimum of 75 tour and travel operators and media persons visiting road show, as per approved sample. Tote bags will contain the following- brochures, Caps, Film CD / Pen drives on Goa, pens,souvenirs and gifts as per sample. (Please Refer tender document for more details)

Arranging laptop, LCD projector, and screen and Internet connection at the venues. (Please Refer tender document for more details)

EMA should arrange Goan food and cashew feni for tasting during the event.(Please Refer tender document for more details)

Paying all the fees and charges due to the exhibitors ,statutory fees, customs charges, etc. (Please Refer tender document for more details)

After the Event is over, the Event Management Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Authority within 10-12 days of the event and maintain a database (soft copy) of contact information for future marketing efforts. The compliance of this shall form part of event report(Please Refer tender document for more details)

The Event Management Agency shall prepare and submit a detailed event Report as per scope of work of tender to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning from the event, and anticipated impact of the event on overall tourism scenario of Goa (Please Refer tender document for more details)

The Event Management Agency may also suggest on points of improvement for participation in similar events in future (Please Refer tender document for more details)

Packaging—includes packaging of all Goa Tourism material in cartons corrugated boxes, bubble packing, coordinating with Courier agency and ensuring safe arrival of the cargo road show venue. After the exhibition the balance material, if any shall be safely transported back to Panaji,Goa. (Please Refer tender document for more details)

Arrangement of one professional photographer and videographer(Please Refer tender document for more details)

Paying space rent, coordinating with the organizers and confirming allotment of space in a suitable star hotel. (Please Refer tender document for more details)

Interior decoration and structures –Theme shall be as per drawings enclosed. (Please Refer tender document for more details)

Distribution of 100 Goan branded caps for publicity. (Please Refer tender document for more details)

Free distribution of 100 nos Goa branded T Shirts with Goa tourism logo and website mentioned on it for Goa branding and publicity for visitors in respective cities. (Please Refer tender document for more details)

Distribution of 100 Nos. press kits, packages, publicity material to the participants. (Please Refer tender document for more details)

Printing of 150 nos brochures as per sample. (Please Refer tender document for more details)

Collected data of invitees and handed over to GOATOURISM for follow up. (Please Refer tender document for more details)

A space with adequate chairs, sofas and center tables for arranging meetings and Liaoning with the buyers should be arranged in the roadshow venue. (Please Refer tender document for more details)

Arranging two executives and one Master of Ceremony with good knowledge of English and local language/ communication skills at the venue during the entire duration of the event. One interpreter to be arranged for local language translation. (Please Refer tender document for more details)

Publicity – Display of 10-15 minutes duration film in DVD format on Goa Tourism(film will be provided by GOATOURISM),giving total details and information about the products on display which will be played throughout the duration of International tourism Roadshows (1000) 200 nos Goa tourism branded pen drives containing Goa Tourism Film. printing of flex posters to be fixed on the backdrop (5nos),arranging buyer seller meet, interaction session with press, undertaking publicity in various media. (Please Refer tender document for more details)

Agency will have to contact buyers prior to the show and organize their visit to the show. (Please Refer tender document for more details)

After the event is over, the agency has to hand over the remaining brochures, kitbag, souvenir item, etc. to this office at Panaji. (Please Refer tender document for more details)

The successful bidder shall prepare interim report which shall comprises of Artwork prepared for the Roadshows. (Please Refer tender document for more details)

The successful bidder shall prepare and submit a detailed event Report to the Department of Tourism along with the achievement, photo coverage, visitor details and video coverage of the event and brochures (hard and soft copy), kit bag, souvenir item, etc. Balance stock of souvenir items are to be handed over to Department of Tourism. (Please Refer tender document for more details)

Description of Work / Item(s)

Amount

Complete arrangement of venue for the Roadshow in a suitable and convenient five star/equivalent star category location for full day, as mentioned above, followed by extensive discussions with the members of the media, travel and tour operators, outbound tour managers etc(Please Refer tender document for more details)

The agency should print and distribute e-invitation cards on behalf of Goa Tourism to all invitees including the offices of Indian Embassy and the Regional India Tourism Offices, if any and the media (Please Refer tender document for more details)

Agency will have to contact major tour operators, media, send e invites, for the events as to ensure maximum attendance of atleast 50 travel operators/30 media persons and 20 Goan Diaspora at venue and list of such attendees shall be provided to this Department atleast 15 days in advance (Please Refer tender document for more details)

The Event Management Agency should strive to develop and operate a 100% paperless event via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location. The plan to execute such event should be approved by the authority and shall be part of the interim report (Please Refer tender document for more details)

The Event Management Agency shall prepare and submit an interim report immediately after issue of work order/offer letter in advance (Please Refer tender document for more details)

Visitor’s book and card collection box has to be arranged by the agency. (Please Refer tender document for more details)

Cultural programme on Goan theme to be arranged for duration of 90 minutes at the venue comprising off our performers, musicians etc. and all other related arrangements for the performance will be done by the agency i.e. sound, lights, etc. (Please Refer tender document for more details)

Agency will have to do the entire décor for the roadshow. (Please Refer tender document for more details)

15 course buffet Dinner will have to be arranged for a minimum of 75 members of trade and fraternity at the roadshow venue. (Please Refer tender document for more details)

Arranging / managing transportation to and from the venue to the hotel on all the days.(Please Refer tender document for more details)

Transportation to and from the Airport of Goa Tourism officials. One car has to be provided for officials of Goa Tourism on all days. (Please Refer tender document for more details)

Arranging gifts, souvenirs, tote bags, publicity material for a minimum of 75 tour and travel operators and media persons visiting road show, as per approved sample. Tote bags will contain the following- brochures, Caps, Film CD / Pen drives on Goa, pens,souvenirs and gifts as per sample. (Please Refer tender document for more details)

Arranging laptop, LCD projector, and screen and Internet connection at the venues. (Please Refer tender document for more details)

EMA should arrange Goan food and cashew feni for tasting during the event.(Please Refer tender document for more details)

Paying all the fees and charges due to the exhibitors ,statutory fees, customs charges, etc. (Please Refer tender document for more details)

After the Event is over, the Event Management Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Authority within 10-12 days of the event and maintain a database (soft copy) of contact information for future marketing efforts. The compliance of this shall form part of event report(Please Refer tender document for more details)

The Event Management Agency shall prepare and submit a detailed event Report as per scope of work of tender to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning from the event, and anticipated impact of the event on overall tourism scenario of Goa (Please Refer tender document for more details)

The Event Management Agency may also suggest on points of improvement for participation in similar events in future (Please Refer tender document for more details)

Packaging—includes packaging of all Goa Tourism material in cartons corrugated boxes, bubble packing, coordinating with Courier agency and ensuring safe arrival of the cargo road show venue. After the exhibition the balance material, if any shall be safely transported back to Panaji,Goa. (Please Refer tender document for more details)

Arrangement of one professional photographer and videographer(Please Refer tender document for more details)

Paying space rent, coordinating with the organizers and confirming allotment of space in a suitable star hotel. (Please Refer tender document for more details)

Interior decoration and structures –Theme shall be as per drawings enclosed. (Please Refer tender document for more details)

Distribution of 100 Goan branded caps for publicity. (Please Refer tender document for more details)

Free distribution of 100 nos Goa branded T Shirts with Goa tourism logo and website mentioned on it for Goa branding and publicity for visitors in respective cities. (Please Refer tender document for more details)

Distribution of 100 Nos. press kits, packages, publicity material to the participants. (Please Refer tender document for more details)

Printing of 150 nos brochures as per sample. (Please Refer tender document for more details)

Collected data of invitees and handed over to GOATOURISM for follow up. (Please Refer tender document for more details)

A space with adequate chairs, sofas and center tables for arranging meetings and Liaoning with the buyers should be arranged in the roadshow venue. (Please Refer tender document for more details)

Arranging two executives and one Master of Ceremony with good knowledge of English and local language/ communication skills at the venue during the entire duration of the event. One interpreter to be arranged for local language translation. (Please Refer tender document for more details)

Publicity – Display of 10-15 minutes duration film in DVD format on Goa Tourism(film will be provided by GOATOURISM),giving total details and information about the products on display which will be played throughout the duration of International tourism Roadshows (1000) 200 nos Goa tourism branded pen drives containing Goa Tourism Film. printing of flex posters to be fixed on the backdrop (5nos),arranging buyer seller meet, interaction session with press, undertaking publicity in various media. (Please Refer tender document for more details)

Agency will have to contact buyers prior to the show and organize their visit to the show. (Please Refer tender document for more details)

After the event is over, the agency has to hand over the remaining brochures, kitbag, souvenir item, etc. to this office at Panaji. (Please Refer tender document for more details)

The successful bidder shall prepare interim report which shall comprises of Artwork prepared for the Roadshows. (Please Refer tender document for more details)

The successful bidder shall prepare and submit a detailed event Report to the Department of Tourism along with the achievement, photo coverage, visitor details and video coverage of the event and brochures (hard and soft copy), kit bag, souvenir item, etc. Balance stock of souvenir items are to be handed over to Department of Tourism. (Please Refer tender document for more details)

SEAN ADEVENT (BID ID -49537)

Ventures Advertising Private Limited (BID ID -49487)

Percept Limited (BID ID -49556)

MX ADVERTISING PRIVATE LIMITED (BID ID -49563)

Alica Purple Advertising Pvt Ltd (BID ID -49523)

AMO COMMUNICATIONS PRIVATE LIMITED (BID ID -49110)

Crayons Advertising Pvt. Ltd. (BID ID -49148)

Crayons Advertising Pvt. Ltd. (BID ID -49148)

AMO COMMUNICATIONS PRIVATE LIMITED (BID ID -49110)

SEAN ADEVENT (BID ID -49537)

MX ADVERTISING PRIVATE LIMITED (BID ID -49563)

Ventures Advertising Private Limited (BID ID -49487)

Percept Limited (BID ID -49556)

ADVERTISING ASSOCIATES (BID ID -49536)

AMO COMMUNICATIONS PRIVATE LIMITED (BID ID -49110)

Alica Purple Advertising Pvt Ltd (BID ID -49523)

SEAN ADEVENT (BID ID -49537)

Ventures Advertising Private Limited (BID ID -49487)

Percept Limited (BID ID -49556)

Crayons Advertising Pvt. Ltd. (BID ID -49148)

ADVERTISING ASSOCIATES (BID ID -49536)

ADVERTISING ASSOCIATES (BID ID -49536)

Percept Limited (BID ID -49556)

Ventures Advertising Private Limited (BID ID -49487)

SEAN ADEVENT (BID ID -49537)

Alica Purple Advertising Pvt Ltd (BID ID -49523)

AMO COMMUNICATIONS PRIVATE LIMITED (BID ID -49110)

MX ADVERTISING PRIVATE LIMITED (BID ID -49563)

ADVERTISING ASSOCIATES (BID ID -49536)

SEAN ADEVENT (BID ID -49537)

Crayons Advertising Pvt. Ltd. (BID ID -49148)

AMO COMMUNICATIONS PRIVATE LIMITED (BID ID -49110)

Alica Purple Advertising Pvt Ltd (BID ID -49523)

MX ADVERTISING PRIVATE LIMITED (BID ID -49563)

Ventures Advertising Private Limited (BID ID -49487)