Integrated Branding, Media Content Creation, Communications and Event Management Services for ARAI Diamond Jubilee Celebrations

A. Pre-Event, Planning & Branding

Design Charges (for Static/Print Media) - Invites, Call-Outs etc.

Design Charges (for Short Videos/PPT Deck) - Market Scenario/Themes etc.

Content Preparation and Design for Website and Social Media Platforms (FB, Insta,LinkedIn)

Standee Print (6 feet X 3 feet Self standing )

Banner Print (6' x 10' with support frame)

B. Venue & Infrastructure

Stage Setup & Fabrication

16' x 8'+1 ft height with Stage Skirting & carpet / flex finish on top

Platform for LED 12'x8'

Side Panels - Static Print Panels - to be used as side wings

Seating Arrangement

VIP Chairs - for Stage

Glass Teapoy - for Stage

Seating Chairs (Cushion/Banquet Chairs with Clean Satin Cloth Cover)

Stage & Podium decoration ( Synthetic Flowers)

C. Audio Visual & Technical

Sound System

Hardware suitable for an Audience of 100 PAX - Amp, mixer, 4 table mics for head table, 1 Podium Mic, 1 cordless

Cabling, Labour, Technician, etc

LED Screens / Projection

LED Wall (12'x8') with covering flex-frame

Laptop and technician

Switcher + Splitter

Cabling, Labour, Technician, etc

Photographer & Videographer (HD Video Camera) (for event & general coverage)

D. Manpower

Coordinators (to manage security, venue, food and housekeeping related communication)

Host / Emcee (Proficient in English & Hindi, experience in STEM related events)

Technical Crew (to manage AV and streaming related activities)

F. Gazebo setup for outdoor exhibitions

Gazebo (10ft * 10ft ) waterproof, UV resistant fabric with MS/ Aluminum metal frame with base support/ mountings

Tables for laptops exhibit display

Chairs

TV (LED display with support/ stand ) 55"

portable mike and speaker setup 25W o/p min.

Vendor shall provide end-to-end event planning on a lump-sum basis, including budget optimization, conduct a kick-off meeting before each event, coordinate with the designated ARAI SPOC, and act as the single point of contact for all external stakeholders ( viz. food , transport etc)to ensure seamless event execution and media capaigning throughout include labour charges, housekeeping charges if any.

Vendor shall provide end-to-end event planning on a lump-sum basis, including budget optimization, conduct a kick-off meeting before each event, coordinate with the designated ARAI SPOC, and act as the single point of contact for all external stakeholders ( viz. food , transport etc)to ensure seamless event execution and media capaigning throughout include labour charges, housekeeping charges if any