Comprehensive running maintenance of Bore well Pump-Motor sets (KSB/AMRUT makes) installed in 10KMs area from Gandhinagar TPS on As & When Required basis.

towards payment of EMD and Tender fee are found ok, then only Technical Bid

will be opened (On-line). Tenders submitted without Tender Fee-EMD by the

firms, will be rejected without entering into further correspondence.

Submission of required documents for exemption of Tender Fee & EMD is

 The exemption in payment of Tender Fee & EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering

process for the product which they are manufacturing / service which

they are providing and have Udyam registration for items / service under

2. Start-ups which participate directly in tendering process for the product

which they are manufacturing/service which they are providing and re-

PUR-F-10 ET-267

cognized by DPIIT under the Start-up India Program and has obtained

Udyam registration.

3. Organization which has registration certificate for the manufacturing

product of the tender, from Gujarat Khadi Gramodyog Board or Khadi

and Village Industries Commission(K.V.I.C)or Commissioner of Cottage

4. Board/Corporations/PSUs of the Central/State Government for their

own manufactured items.

5. State Government recognized organizations like(i) organizations for

blinds, dumb and deaf, disabled, mentally disabled persons;(ii)women's

self-help group recognized by Gujarat Livelihood Promotion Company;

which participate directly in tendering process for the product which they

are manufacturing / service which /they are providing.

1. Micro & Small Enterprises (MSEs) who participates directly in the tendering

process as Manufacturers or Service Providers, and holds a valid Udyam

Registration, are eligible for exemption from payment of Earnest Money Deposit

2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or

similar categories (i.e. other than Manufacturers/Service Providers) are not

eligible for EMD exemption.

3. Migration period for Reclassification of MSMEs: - ln case of an upward change

in terms of investment in plant and machinery or equipment or turnover or

both, and consequent re-classification, an enterprise shall continue to avail of

all non-tax benefits of the category (micro or small or medium) it was in before

the re-classification, for a period of three years from the date of such upward

 Vendor Registration with GSECL is not compulsory for submitting this tender.

PUR-F-10 ET-267

GUJARAT STATE ELECTRICITY CORPORATION LTD.

THERMAL POWER STATION, GANDHINAGAR-382

TENDER Comprehensive running maintenance of Bore well Pump-

Motor sets (KSB/AMRUT makes) installed in 10KMs area from

Gandhinagar TPS on As & When Required basis.

1 Tender Notice

2 Important Notes (Online Only)

3 Bidder Details (Online Only)

4 Technical Bid (Online Only)

5 Price Bid (Online Only)

Annexure (1 to 15, Certificate-A, Important Instruction & Integrity Pact)

of Commercial Terms & Conditions (Online Only)

Important : Pl. ignore “ Submission of Physical Document” wherever

mentioned, i.e. either in Tender Document or Commercial Terms & Condition.

For & On Behalf of GSECL

Chief Engineer (Gen)

GSECL, TPS Gandhinagar

Download & Submitted by _______________________________

(Name of Firm with Seal)

PUR-F-10 ET-267

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Gandhinagar Thermal Power Station, Gandhinagar, India–382041.

e-mail: [email protected]; Website: www.gsecl.in

CIN:U40100GJ1993SGCO19988

(A Successor Company of Gujarat Electricity Board)

Comprehensive running maintenance of Bore well Pump-Motor

Sub : sets (KSB/AMRUT makes) installed in 10KMs area from

Gandhinagar TPS on As & When Required basis.

CE [Generation], Gandhinagar, TPS invites “On-line Tenders” (e-tendering) for the

purchase of above subject item. Tender Papers & Specifications may be down loaded

from Web site https://gsecltender.nprocure.com (For view, down load and on line

submission) and GUVNL / GSECL web sites www.gsecl.in (For view & down load only).

“NO COURIER SERVICE OR HAND DELIVERY” will be accepted.

Tender No. ET-267

Tender Fees (Non-Refundable)

Earnest Money Deposit (EMD)

(Please refer page 1 & 2 of Tender Document)

Last Date of submission of Online [e-

tendering] tender / offer , Technical as

well as Price bid along with soft copy of all

other documents as stated here under up

to18.00 Hrs. (This is mandatory).

Only EMD/Tender Fee related physical

documents will be required from bidders

before due date. As per NIT Details

Date of opening of Online Technical bid at

15.30 hrs(if possible), all relevant

documents submitted through online

process. Online technical bid will be

opened for Bidders who have submitted

Physical Document against EMD/Tender

Fee within due date as per NIT.

Party has to be in touch with website

Tentative date of On-line opening of price https://gsecltender.nprocure.com and

bid at 15.30 hrs. (if possible) also with e-mail sent by above website.

120 Days from the Date of

Validity of Rates (Compulsory)

Opening of Technical Bid.

Delivery of Goods/Completion of work As per Technical Bid

Sample Approval As per Technical Bid

Security Deposit As per Cl. No. (1) of Notes for

Supplier mentioned under

PUR-F-10 ET-267

Important Notes to Bidders:

(1) It is mandatory for all the bidders to submit their tender documents Online (e-

tendering) and in schedule time. Please note that Price bid is to be submitted

online only. Bidders should have to fill and submit the tender documents

on n-procure websites only. Tender documents submitted in tenderer’s own

printed paper or format other than GSECL’s format is liable to be ignored.

(2) Any technical information and clarifications that may be required pertaining to

this tender should be referred to the Chief Engineer (Gen), Gujarat State

Electricity Corporation Ltd., Thermal Power Station, Gandhinagar–382041,

Gujarat (India).

(3) Bidder has to upload scanned copies of original (Notarized/ self attested copies

of original – as specified in tender document) documents with online bid and no

physical documents are to be submitted. If physical Tender documents

submitted by any bidder then offer of the same bidder is liable to be ignored and

no further communication in the matter will be entertained.

(4) It shall be sole responsibility of the bidder that the uploaded scanned

documents (in PDF format) remain legible and should not be password

protected. The size of PDF is to be suitable so that it can be uploaded online (n-

procure). No any documents will be accepted offline or hard copy.

(5) Bidder should have to give Validity of their offer for minimum 120 days from the

actual date of opening of Technical Bid otherwise their tender/offer will be

ignored/rejected. Bidder shall have to extend validity further for 60 Days, if

required on all tender items (not for individual items), otherwise your offer is

liable to be ignored.

(6) GSECL reserves the rights to reject any OR all tenders without assigning

any reasons thereof.

(7) Please note that Conditional Offers will liable to be ignored.

(8) Bidders should be in touch with N-Procure and GSECL websites for information

regarding revision/ corrigendum/ amendment in tender till due date of on line

submission and thereafter. No separate correspondence will be done in this

(9) If the bidder wish to submit Bank Guarantee (BG) in lieu of Earnest Money

Deposit (EMD)/ Security Deposit (SD) / Performance Bank Guarantee (PBG),

then the bidder should ask his BG issuing Bank to give intimation to our Bank

of Baroda (Beneficiary Bank), , SECTOR-21, GANDHINAGAR branch having IFS

Code as BARB0GANDHI (fifth letter is zero) through Structured Financial

Messaging Solution (SFMS). BG should be valid for minimum one year.

(10) Bidder shall have to submit scanned copy of Active GSTIN registration and PAN

in online bid. Tenders submitted without Active GSTIN by the bidders, the offer

will be rejected without entering into further correspondence.

(11) If any deviation in your offer with respect to Tender specification, then please

mention clearly in separate deviation sheet Annexure-12, otherwise your offer

will be considered exactly as per our Enquiry / Tender specification.

(12) Whichever terms conflict with “GENERAL COMMERCIAL TERMS AND

CONDITIONS” the terms mentioned in “TENDER DOCUMENT/NIT” will be

(13) GSECL reserves the right to place the order on technically qualified bidders for

item wise lowest quoted party.

(14) Party has to accept part order.

(15) If participating bidder/agency have stake in one or more other agencies /

bidders who are participating in same tender and on account of submission of

PUR-F-10 ET-267

wrong information / declaration in the tender / enquiry certificate – A, then the

bidder will be declared as disqualified automatically and EMD/SD will be

forfeited, Further, GSECL shall take stern action including Stop dealing with

(16) GSECL reserve the rights to accept/reject/cancel any or all the offers/tenders,

extend dates and/ or re-advertise tender, and/ or the whole process of

tenderization at any stage without assigning any reasons thereof.

(17) In case of short submission of documents with bid, GSECL reserves the right to

ask through e-mail / electronic mode / letter to submit the required details /

documents and/or clarification in physical form as well as in electronic form as

the case may be. The bidder has to submit the required document / details /

clarification asked by GSECL within stipulated time limit, failing which the bid

will be liable for rejection.

(18) The party must agree to participate in the VMS during tendering process and

provide necessary details to streamline the VMD registration process to avoid

delays in payment for supplies.

(19) Dispute Resolution Mechanism: Arbitration through the Arbitration Centre

(Domestic and International) High Court of Gujarat at Ahmedabad.

19.1) Amicable settlement

“Any dispute, difference, controversy or claim between the parties

arising out of or relating to this contract with reference to the

construction, interpretation, breach, termination or validity

thereof (herein after referred as “the Dispute”) shall, upon the

written request of either party by referred to the authorized

representatives of the disputing parties for resolution. The

authorized representatives shall promptly meet and attempt to

negotiate in good faith a resolution of the dispute within

days of the service of the request.”

19.2) Arbitration

If the parties fail to amicably resolve the disputes or

differences or contrary claims as indicated herewith in sub

clause (1) of Clause 19 arising under or in connection with the

present agreement, the same shall be referred to the

Arbitration Centre (Domestic & International) High Court of

Gujarat at Ahmedabad (“the Centre for short”), currently

functioning in the High Court Complex, Sola Ahmedabad for

appointment of arbitrator and thereupon, the Centre shall

appoint a sole arbitrator and conduct the arbitration

proceedings in accordance with its rules. If the parties

unanimously agree to appoint three arbitrators then in that

case, each party shall appoint one arbitrator from the panel of

arbitrators of the Centre, and the Centre shall appoint the

third arbitrator, who will act as the Presiding Arbitrator. Such

arbitration shall be the sole and exclusive remedy between the

parties for all disputes arising under or in connection with this

agreement. The arbitration shall take place at The Arbitration

Centre Ahmedabad, High Court Complex, Sola, Ahmedabad,

Gujarat, in accordance with the provisions of the Arbitration

and Conciliation Act, 1996 as amended from time to time, and

the proceedings shall be conducted in English. The arbitration

award shall be final and binding on the parties.

(20) Bidder should read and verify the documents of Commercial Terms & Conditions

of Tender & Supply (i.e. clause No. 1 to 71) of GSECL, Gandhinagar TPS and

confirm that all the above documents are verified & certified by you as below.

PUR-F-10 ET-267

“I/we read the above documents and agree for the Conditions of Tender &

Supply (i.e. Clause No.1 to 71) of GSECL, Gandhinagar, TPS and accordingly

submitted my / our offer.”

(a) It is mandatory to accept the Cl. 1 to 71. Bidder may accept the same on

a single paper instead of all 37 pages. [Pg. 1 to 37] and attach PDF copy

of seal & signed paper in online documents.

(b) It is mandatory to submit duly filled, stamped and signed PDF copies of

Tender Document up to Technical Bid, Annexure – 1 to 15 including

Annexure 10 (GSECL-GTPS), Integrity pact, Important Instruction and

certificate-A through online (n-Procure) process only.

(21) “All bidders shall submit the details/documents in support of Technical

Qualification Requirements duly certified and verified for authenticity from

Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm along with a certificate regarding verification

of authenticity of documents as per the format placed at Annexure-1. All the

documents submitted by the bidder in support of meeting Technical QR only

shall be digitally signed by the Specified Third-Party Inspection Agency (TPIA) or

Statutory Auditor of their Company or Practicing CA/CA Firm. In case

documents are certified & verified for authenticity through TPIA, the verification

and certification of authenticity of documents is acceptable from any of the

following TPIAs:

1. M/s Competent Inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds Industrial Service India Pvt. Ltd.- Ahmedabad.

3. M/s International Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (india) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

The Bidder shall be responsible for getting their documents/ credentials verified

& certified by the Specified Third-Party Inspection Agency (TPIA) or Statutory

Auditor of their Company or Practicing CA/CA Firm in support of Technical QR.

All the costs pertaining to third party verification and certification (including

those by statutory auditors) shall be borne by the Bidder. GSECL shall have no

liability (financial or otherwise) towards the same and shall not be liable for any

claim/ dispute between the bidder and the Specified Third-Party Inspection

Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm.”

Note:- The Above Clause No.(21), TPIA Verification for authenticity shall not be

applicable in following cases

(1) If Bidder having proven track record or regular suppliers/Contractors (i.e.

OEM/ OES/ PSU’s).

(2) If Bidder should have Past order copies of GSECL as these documents can

be Verified internally.

For & On Behalf of GSECL,

Chief Engineer (Gen)

GSECL, TPS Gandhinagar

PUR-F-10 ET-267

Undertaking from Third Party Inspection Agency/Statutory Auditor or

Practicing CA/CA Firm

(On letter head digitally signed by a person duly authorized to Sign on behalf of the

Power Station Gandhinagar.

Subject: Authentication of veracity of documents submitted by M/s

…………………………… in support of Meeting the Qualifying Requirements.

Ref : Tender no.: …………………..

Name of the Package/ Tender: ………………………………………

M/s. …………………… (hereinafter called Bidder) having Registered office at

…………………… intend to participate in above referred tender of GSECL.

The tender condition stipulates that the bidder shall submit supporting Documents

pertaining to Qualifying Requirement duly verified and certified by Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following

documents, which are also attached with this letter. The same has been verified from

the Original Documents and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and

1. Doc ref. no. ……….. dated …….. (Name of Documents)

2. Doc ref. no. ……….. dated …….. (Name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of

We further confirm that we neither have any vested interest in aforesaid tender nor

have any conflict of interest in respect of above tender.

This certificate is issued at the request of M/s ………………. (Bidder) for the purpose

of participating in the subject tender/s.

Bidder’s Signature

with Seal & Date

PUR-F-10 ET-267

GUJARAT STATE ELECTRICITY CORPORATION LTD

Thermal Power Station, Gandhinagar-382

Note: Bidder has to fill following Details without fail (It is Mandatory).

1. (a) Full Name and Address

2. Particulars of Registration as a

Contractor and class in which

(a) In the Gujarat Elect. Corp. Ltd.

(b) In other Government

3. Reference to be made to (Name &

4. Previous experience in Railway, PWD

and other works

5. Any other information the contractor

may desire to give

Bank Account Number

Name of Beneficiary

Type of Account

Branch Name & Address

Contact Number of The

Cancelled Cheque copy Scan copy of the same is mandatory

PUR-F-10 ET-267

Sub: Comprehensive running maintenance of Bore well Pump-Motor sets

(KSB/AMRUT makes) installed in 10KMs area from Gandhinagar

TPS on As & When Required basis.

Description of Material Unit

REQUIRED MATERIAL FOR COMPREHENSIVE

COMPLETE REPAIRING AND OVERHAULING OF

KSB / AMRIT MAKE 75/85HP SUBMERSIBLE

1 PUMP FOR REPAIRING, REPLACEMENT OF Number

NECESSARY SPARES/BEARINGS, WHATSOEVER

FOUND NECESSARY, RE-ASSEMBLY, ETC AS

REQUIRED MATERIAL FOR COMPREHENSIVE

COMPLETE REPAIRING AND OVERHAULING OF

KSB/AMRIT MAKE 75/85HP SUBMERSIBLE

2 MOTOR FOR REPLACEMENT OF NECESSARY Number

SPARES/BEARINGS, WHATSOEVER FOUND

NECESSARY,RE-WINDING/REPAIRING RE-

ASSEMBLY ETC AS SCHEDULE A

REQUIRED MATERIAL FOR REMOVAL AND RE-

ERECTION OF PUMP-MOTOR SET 75HP/85HP

3 ALONG WITH COLUMN PIPE & CABLE FOR O/H Number

OF PUMP-MOTOR SET OR AS PER SCH. A AND AS

PER INSTRUCTION OF EIC

Comprehensive Complete Repairing and

Overhauling of KSB / AMRIT make 75/85HP

4 Submersible Motor with "To and Fro" Transportation Number

Charges, octroi charges etc, work as per scope of

Comprehensive Complete Repairing and

Overhauling of KSB / AMRIT make 75/85HP

5 Submersible Pump with "To and Fro" Transportation Number

Charges, Octroi charges etc, work as per scope of

Removal of detached pump motor set with special

6 jugads, tools & tackles with column pipes and Number

cables as per Sch. A and as per instruction of EIC.

Removal and re-erection of Pump-Motor Set

75HP/85HP along with column pipe & cable and

7 other accessories for O/H of Pump-Motor Set or to Number

attend any defect any defect etc, As per Sch. A and

as per instruction of EIC.

Note: Overall Lowest party’s offer (for all 7 items) will be considered for

placement of order i.e. considering supply & installation work.

Part/Partial offer will not be considered.

PUR-F-10 ET-267

Pre-Qualification Criteria (PQC) (To be submitted with Technical Bid):-

The bidders are requested to submit the technical bid with the following

credentials for technically qualifying criteria in soft ONLY.

A. Technical qualification criteria:

1. Experience certificate for execution of similar works successfully completed

by the contractor as under.

Tender documents will be considered for only those Contractors who have

produced certificate/document/work order as evidence for experience of

having successfully completed similar Works/jobs carried out satisfactorily

for minimum one year in last Seven Years period in government/semi

government/state electricity board/ corporation body/ Private Limited

Company/Public Limited Company.

Experience of having successfully completed similar works during last

Year till last day of month previous to the one in which applications are

invited should be either of the following:

a. Three similar completed works costing not less than the amount

equal to Rs.19,67,852.00

b. Two similar completed works costing not less than the amount equal

c. One similar completed work costing not less than the amount equal

Similar Works means: Bore well Pump-Motor sets servicing / repairing along

with special tools & tackles and having their own works.

B. Financial qualification criteria:

(1) The Average Annual Turnover of the bidder, shall not be less than Rs.

14.75 Lacs (Rs. Fourteen Lakh Seventy Five Thousand only) during the

preceding three (3) financial years as one date of Techno-Commercial bid

(2) Net worth of bidder shall not be less than 100% of the bidder’s paid up

share capital as on the last day of the preceding financial year. In case the

Bidder meets the requirement of Net worth based on the strength of its

Subsidiary (ies) and/or Holding company and/or Subsidiaries of its

Holding Companies wherever applicable, the Net worth of the Bidder and

its Subsidiary (ies) and/or Holding company and/or Subsidiary (ies) of the

Holding Company, in combined manner should not be less than 100% of

their total paid up share capital. However individually, their Net worth

should not be less than 75% of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are

individual net worth which shall not be less than 75 % of the respective

paid up share capitals and y1, y2, y3 are individual paid up share capitals.

(3) In case the bidder is not able to furnish its audited financial statements on

stand- alone entity basis, the unaudited unconsolidated financial

statements of the bidder can be considered acceptable provided the bidder

further furnishes the following documents for substantiation of its

PUR-F-10 ET-267

 Copies of the unaudited unconsolidated financial statements of the

bidder along with copies of the Audited consolidated financial

statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that

the unaudited unconsolidated financial statements form part of the

Consolidated Annual Report of the company.

(4) In cases where audited results for the last preceding financial year as on

the date of techno-commercial bid opening are not available, the financial

results certified by a practicing Chartered Accountant shall be considered

acceptable. In case, Bidder is not able to submit the Certificate from

practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last

financial year shall be considered for evaluating the financial parameters.

Further, a Certificate would be required from the CEO/CFO, stating that

the Financial results of the Company are under audit as on the date of

Techno commercial bid opening and the Certificate from the practicing

Chartered Accountant certifying the financial parameters is not available.

(5) The bidder must submit Average Annual Turnover and Net worth

Certificate in support of Financial QR, duly certified and verified for

authenticity from Independent Statutory Auditor of their company /

Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection

Agency ) empanelled / approved by GSECL along with copy of Annual

Audited Accounts of last three years.

Note for point No.1, 2, 3&4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning

ascribed to them as per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free reserves.

Free reserve means all reserves credited out of the profits and share premium

account but does not include reserves credited out of the revaluation of the

assets, write back of depreciation provision and amalgamation. Further, any

debit balance of Profit and Loss account and miscellaneous expenses to the

extent not adjusted or written off, if any, shall be reduced from reserves and

C. Other requirements:

1. Details of P.F. code No. from the appropriate provident fund authorities

and Certificate of separate provident fund account number.

2. Details of Tools, tackles and equipment available with firm relevant to the

job/subject tender.

3. Details of skilled/semi-skilled persons presently employed by the

contractor having sufficient knowledge of similar jobs.

4. Bidder shall have to confirm to submit update workman Group insurance

policy covering all the labour who are going to work at GTPS site on award

of the Contract.

5. Bidder shall have to confirm to submit update valid labour license from the

Asstt. Labour Commissioner on award of the Contract, if applicable

6. Bidder shall have to submit the copy of PAN card for Income Tax with

documentary proof.

7. Bidder shall have to submit the copy of updated valid GST registration

8. Bidder has to fill undertaking Performa regard to stop deal / black list

PUR-F-10 ET-267

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all

tenders without assigning any reason thereof and to split up the work between

more than one party as the case may be.

2. Non-compliance of above criteria the technical bid is liable to be rejected.

After acceptance of the Technical Bid, the Price Bid will be considered for

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

SCOPE OF WORK: For Supply Portion (Item No. 1 to 3)

(1) Party shall have to offer for initial inspection i.e. during dismantling of bore

wells at their site, the failed / damaged pump motor set should be

opened/dismantled for assessment. The assessment report of worn/damaged

parts of pump motor set is prepared in presence of GESCL technical person and

same should be submitted duly signed along with the RA bill.

(2) Party shall have to use genuine material and spares of pump / Motor and the

spares should be exactly interchangeable for respective of make & model of the

pump / motor. List of spares which are to be required for repairing of pump

motor set is attached herewith as ANNEXURE-I.

(3) All the replaced old/damaged parts of each failed/ damaged pump-motor along

with all PVC and rubber parts Damaged bearings etc. should be credited to

GSECL (Store)GTPS.

(4) The item wise description for mandatory spares for overhauling/ repair of Pump

/ Motor set are separately mentioned in Annexure-I. All necessary spares for

repair / overhauling of Pump / Motor sets shall be supplied without any extra

payment irrespective of list of Annexure-I.

(5) For item No-03 consumable items i.e. Transportation and special tool tackle,

grease, rope, welding electrodes, Gaskets, SS Bolt, Nuts& washers for Column

Pipe Flanges, Oil, Nylon threads, water proof cable joints, ferule,

copper/Aluminium sockets, rubber gums, PVC tapes etc. required shall have to

be supplied by contractor.

(6) Party has to submit purchase proof i.e invoice for genuine spares from

OEM/Authorise dealer of M/S KSB/Amrut.

PUR-F-10 ET-267

List for replacement of Spares for repairing of Submersible Pump motor set.

Sr. (PUMP SIDE) Sr. (MOTOR SIDE)

No. Spares Description No. Spares Description

1 Intermediate Piece (Inlet Body) V – 8 1 Ball Retainer

2 Intermediate Piece (Inlet Body) V – 10 2 Steel Ball Set

3 Bearing Bush GM for IP 3 Adapter

4 Bearing Bush Rubber for IP 4 Cover

5 Bearing Bush Rubber for Counter 5 Thrust Bearing Housing

6 Spacer Sleeve 6 Bearing Body Lower

7 Stage Casing (Bowl) 7 Bearing Body upper

8 Lock Nut 8 Thrust Plate

9 Sand Guard for Pump 9 Thrust Bearing Segment

10 Pump Oil Seal 10 Counter Bearing Segment

11 NRV Body 11 Bearing Segment Cover

12 NRV Rubber Ring 12 Bearing Sleeve Upper

13 NRV Disc 13 Bearing Sleeve Lower

14 NRV Spring 14 Thrust Insert

15 NRV Stem 15 Diaphragm

16 NRV Stem Nut 16 Coupling Sleeve

17 Top Sleeve 17 Studs and Nuts

18 Lock Washer 18 Circlip

19 Bearing Sleeve for Bowl 19 Key for Coupling

20 Bearing Bush Rubber for Bowl 20 Hook Bolt Set

21 Bearing Bush GM for Bowl 21 Plug

22 Pump Shaft 1st Stage 22 ‘O’ Ring

23 Pump Shaft add per Stage 23 Stator with Winding

24 Impeller 24 Rotor

25 Strainer 25 Motor Rubber Bush

26 Neck Ring (Wear Ring)

29 Key for Pump Shaft

30 Key for Thrust Washer

SCOPE OF WORK: (for Item No. 4 to 7)

01. Loading and transportation of Pump Set from GSECL TPS Site to Factory by

02. Spare parts replaced as decided should be genuine spares, suitable for KSB /

Amrit make Pumps-Motors.

03. To & fro entry of pump set GSECL TPS at Gandhinagar Site and unloading by

contractor at Site as per instruction of Engineer – in Charge

04. Any other carting charges shall be born by the Contractor during

Transportation.

The Scope of work includes, for Comprehensive running maintenance of 39 Nos. of

Bore well Pump-Motor sets (KSB/AMRUT makes) installed in 10KMs area from

Gandhinagar TPS. This includes, removal, re-erection, testing, installation of

defective/repaired Submersible Pump-Motor sets at Bore well site along with

necessary accessories such as Gaskets, SS Bolt Nuts washers for Column Pipe

Flanges, Grease, Oil, Nylon threads, water proof cable joints, ferule,

copper/Aluminum sockets, rubber gums PVC tapes etc. and also for repairing-

rewinding of Pump-Motor sets replacement of eroded/damaged

PUR-F-10 ET-267

spares/bearings/brazing/soldering and other necessary spares for pump –Motor with

dynamic balancing of motor Rotor etc.

For Overhauling of pump motor set with spares

(1) Loading, transportation and unloading of faulty/eroded/damaged Pump Motor

Sets from GSECL TPS Site / Bore well site to Factory and back to TPS/Bore well

site by Contractor.

(2) Faulty Pump Motor Sets should be dismantled and Spares to be

replaced/rewound. All spares required for repairing / replacement/overhauling

are of Genuine make and in the scope of contractor.

(3) Contractor shall have to replace Spares at their cost.

(4) Repairing of Pump-motor Sets, setting clearances, re-assembly of Pump Set and

its testing at the rated conditions.

FOR REMOVAL – RE-ERECTION

1. Erection & commissioning of submersible pump with motor and cable up to

outlet discharge NRV & Valve.

2. Addition / Removal of 3 Mtr. Long (Approx) Flanged Column Pipes to existing

Bore Wells as per requirement. Column Pipe should be collected from main

store/sub store by the party as per instruction of EIC.

3. Removal & Re-erection of Pump with Motor, Cable and Column Pipes of Bore-

Well to attend any fault or for overhauling including addition of maximum

Nos. column pipes during re-erection.

4. After complete service / repair / overhauling of pump - motor set, party shall

have to apply primmer, thinner and colour of standard make to pump – motor

set assembly without any extra cost.

5. During erection of pump all the columns should be properly locked and cable

should be properly fixed with every column.

6. The contractor shall have to carry out the cable joint work of submersible motor

with standard crimping tools.

7. Removal of detached pump-motor set along with the columns and cable from

bottom of the Bore well.

GENERAL TERMS & CONDITIONS:

01. All required materials for rewinding / repairing of failed motors shall be

supplied by the contractor.

02. Time limit for repairing of Pump-motor set is 08 (Eight) days from the date of

Removing the defective pump-motor set. Contractor shall have to mobilize

resources for attending faulty pump-motor set within 02 (Two) days from

intimation by verbal/mail/letter.

03. Spare parts replaced as decided should be genuine spares, suitable for Pumps-

04. No price escalation shall be allowed during contract period.

05. Time Limit: This contract validity shall 24(Twenty Four) months from the

date of issue of LOI. However, corporation reserve right to extend the contract

for a further period of 12 weeks from the date of expiry of order with the same

rate, terms & conditions which will be binding to the contractors.

PUR-F-10 ET-267

06. If goods are found defective due to bad design materials or workman ship or

during transportation, the same should be repaired or replaced by the party free

07. Party shall have to give performance guarantee for a running period of 6 (Six)

months from the date of Pump-motor set put in service. Under Guarantee

period Pump-Motor sets and other defects related Pump-Motor sets should be

attended on urgent basis after intimation of EIC by Verbal/mail/letter.

08. All necessary equipment, tools and tackles, required for the work shall have to

be arranged by the contractor.

09. Electricity shall be given free of cost for removal / re-erection of Pump-Motor

sets by Corporation. In case non availability of Electricity, party has to arrange

diesel engine to carry out the work.

10. Approach and scaffolding required for the work shall have to be arranged by the

11. All the required materials like water proof tape roll of standard make suitable

for submersible motor, LT Tape, Copper Lugs, Copper Sleeves for cable joint

shall be provided by the contractor without any extra cost.

12. For submersible motor cable joint only copper sleeves of required size to be

13. Pumps with motor, electric control panel, column pipes, cable of motor, bend

pipe, angles, cannel, valves locking plates required for the above work shall be

provided by the Corporation, free of cost.

14. At the time of replacement/shifting of pump-motor set from sub store to site, if

required the contractor shall have to transport bore well electrical control panel

from sub store to bore well site and return the damage/faulty panel from site to

sub store along with pump-motor set.

15. All the tripping and protection of the pump shall be checked by Corporation

before trial run of pump.

16. Welding machine with welder, cutting set, oxygen, DA gas required for the work

shall have to be arranged by the contractor at required site without any Extra

17. Any civil work required to be done by the contractor.

18. After completion of work, if any defect is observed, the same shall be attended

by contractor as a part of contract.

19. All scrap materials and serviceable materials including remaining columns

supplied by Corporation shall have to be credited to main store or at the site

which is located by Engineer in charge after completion of work.

20. Surrounding area of work should be cleared after completion of work as per

instruction of Engineer in charge.

21. Due to lack of sufficient man power or poor/slow progress of work, Corporation

shall carry out this job by another resources and expense incurred shall be

recovered from the party’s bill.

22. Payment Term: Payment should be done on actual work only. Party has to

accept payment terms as per GSECL rules only i.e. as per actual work done. NO

ADVANCE payment will be allowed. Net Payment will be released within 30 days

after completion of work and submitting their relevant invoices

23. Party may submit RA Bill after completion of job on quarterly basis along with

following documents invariably.

(i) Gate pass entry and complaint report/defects attending report for each

pump is to be submitted while processing the bill.

PUR-F-10 ET-267

(ii) The actual work executed report for all the items of schedule B is to be

furnished with bill.

(iii) Details of material used/replacement along with assessment report are to

be submitted after completion of work.

24. In case of any dispute, decision of Chief Engineer (Gen) is final and bound to

both the parties.

25. Overall lowest party shall be considered for placement of order.

26. This being comprehensive contract, whatever spares, consumables if any

required shall be arranged by the party in quoted rates without any extra cost to

maintain 39 Nos. of Bore well in running conditions.

27. GTPS will issue one spare pump-motor set in advance to keep ready and

accordingly as per EIC, Party shall have to kept ready at least one pump-motor

set to meet emergency if any.

28. All kind of related work of Pump – motor sets shall be done by contractor as per

EIC instruction.

29. Party may visit the site to see the quantum of work to be carried out under this

contract and locations of various bore wells, if required.

30. Penalty Term: If the work is not done as per specification given by the

Corporation in stipulated time in all respects, the penalty will be levied as per

Corporation's rules.

Any delay that may take place in supply and / or erection, testing and

commissioning activities beyond contractual cutoff date / stipulated period in

the order shall be subjected to penalty (not liquidated damages) at the rate ½ %

of the contract price / order price per week or part thereof subjected to a

maximum of 10% of the total contract value/ order value (i.e. End cost

including taxes & duties)

31. PERFORMANCE GAURANTEE:- After completion of work, if any defect is

observed, the same shall be attended by contractor free of cost. Moreover, after

completion of erection work, commissioning of system is to be carried out.

Contractor shall have to give guarantee for any joint leakage or repaired pump-

motor defects including detached pump-motor sets, for a period of 6 months

from commissioning of pump-motor sets and shall have to attend the same

without any extra cost irrespective of numbers of defects developed in that

Pump-Motor set/Bore well 5% of the R.A. Bill amount will be retained as

PBG during guarantee period.

Contractor’s Signature CHIEF ENGINEER (GEN)

With Seal & Date. GSECL: TPS: GANDHINAGAR

Additional Terms & Conditions:

(1) Details of EPF Code No. with Registration copy.

(2) Income Tax PAN No. with Registration copy.

(3) The Last three-year Annual Accounts, Positive Net worth certificate, and Average

Annual Turnover certificate shall have to be submitted.

(4) Labour Law Compliance: “The supplier/contractor shall comply with all

applicable provision of labour laws related to wages, leave, provident fund, EMP.

Compensation act, factory act, contract labour (R&A) act etc.”

PUR-F-10 ET-267

(5) Bond: You will have to execute bond on non judicial stamp of Rs. 300.00 at

your cost if materials are to be supplied by the corporation/firm.

(6) Arbitration: All questions disputes or difference, whatsoever, which may at any

time arise between the parties to this contract or any matter arising out of or in

relation there to, shall be referred to the Gujarat Public Works Contract Dispute

Arbitration Tribunal Act

(7) Termination of Contract: “GSECL reserve the right to terminate the contract

(i.e. purchase/work order) at any time, without assigning any reasons,

whatsoever, by giving notice period of one month from the date of notice of

termination of the contract, supplier/contractor will not be entitled for any

compensation/damages/losses whatsoever, on account of such termination of

(8) Firm Offer: The quoted rate should be firmed and no price escalation will be

given during contractual period and extended period.

(9) Insurance: You will arrange at your own cost for insuring all the materials and

equipments by you or drawn from the corporation and also your labour etc. The

corporation will not be responsible for any loss of damage to your equipment

materials or personnel.

(10) General Terms and Conditions: All the terms and conditions enumerated in

the printed booklets attached with the tender will apply for the carrying out this

work however whenever the terms and condition enumerated in the booklet”

Tender and contract of works” conflict with those state therein the later shall

prevail over the former, In case disputes differences arises to this contracts shall

be referred to the “Gujarat Public Works Contracts Tribunal Act 1992.”

Notes for Supplier:

(1) SECURITY DEPOSIT: It shall be mandatory to submit security deposit as per

below table within 10 days from the date of issue of Letter of Intent (LOI)

before order placement. Party shall have to pay Security Deposit in the form of

Demand Draft/Bank Guarantee/RTGS/NEFT only. In case when successful

bidder is not at all responding within notice period or withdraws his offer then

his EMD shall be forfeited and he will not be allowed to participate in the tenders

invited from the same office for the period of One year for that place from where

tender is invited.

Category of the Unit Security Deposit

Order End Cost Order End Cost

Up to Rs. 5 Lakh More than Rs. 5 Lakh

Enterprise or Organization Exempted 3% of Order End Cost

which are exempted from

paying Tender Fee & EMD as

mentioned on Tender Page

For all other Enterprises 5% of Order End Cost 5% of Order End Cost

(2) Guarantee: If the goods/Stores/materials and equipments are found defective

due to bad design materials or workmanship then same should be repaired or

replaced by you free of charge if reported within 12 months from the date of

commissioning or 18 months of receipt of material at site whichever is earlier.

(3) Performance Bank Guarantee (Applicable): as per Clause No. (31) of General

Terms & Conditions mentioned under Technical Bid.

(4) The GSECL reserves the right to prefer overall lowest party, to reduce/enhance

the tender quantity as per GSECL’s requirement at the time of finalization of

tender. GSECL also reserves the right to close the Tender at any time, without

assigning any reasons, whatsoever. Tenderers will not be entitled for any

PUR-F-10 ET-267

compensations/ damages/losses, whatsoever, on account of such cessation of

(5) GSECL reserves the right to terminate the Contract (i.e. Purchase order) at any

time, without assigning any reasons, whatsoever. Suppliers will not be entitled

for any compensations/damages/losses, whatsoever, on account of such

termination of the Contract.

(6) Delivery Period: As per Technical Bid. Bidder should accept delivery period as

per GSECL requirement and same should be confirmed in Technical bid. The

party has to submit required documents within 10 days and delivery period will

be start from the date of issue of LOI. If party does not submit the documents

within specified time, necessary action may be initiated as per GSECL rules.

(7) Penalty: as per Clause No. (30) of General Terms & Conditions mentioned

under Technical Bid.

(8) Outside Gujarat material should come through RR sale at destination (i.e.

(9) Payment Term : Payment will be made by the GSECL directly to you as per

Clause No. (22) of General Terms & Conditions mentioned under Technical

Bid. Amount of GST and applicable cess will be kept under retention till

submission of documentary proof of payment of GST or till reflection of amount

of GST in GST return after due verification.

Additional Note: Vendor get to register in VMS System through vms.guvnl.com.

For registration following documents are required and mail to

[email protected] and [email protected]. After registration vendor

have to upload the invoice in the VMS system for smooth functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

(10) Supplier shall have to submit all the necessary documents like material Test

certificate, other required test certificates, guarantee certificate, invoice etc along

with supply as per the order terms. Payment will not be processed without

required documents.

(11) REPEAT ORDER: GSECL reserves rights for the placement of repeat order @

% of the order quantity/value of A/T at the same prices, Terms and Conditions

stipulated in the original contract within 6 (Six) months of the order. In special

circumstances GSECL reserve the right to place repeat order up to 100% of the

original quantity of the A/T at the same prices, Terms and conditions stipulated

in the original Contract as mutually agreed upon.

(12) In case of submission of Bank guarantee against Earnest Money Deposit/

Security Deposit/ Performance Guarantee following changes must be look

into by supplier/ contactor and followed by bank.

(a) There should be claimed period of at least one year after expiry of the bank

(b) For lodgment of claim for invocation of bank guarantee, the clause should

specifically state that said bank guarantee can be presented by GSECL at

the local branch of the issuing bank.

(c) The invocation of BGs a written application from the GSECL should be

sufficient for lodgment of our Claim.

(d) On receipt of original bank guarantee a written confirmation should be

obtained by GSECL from the issuing bank.

PUR-F-10 ET-267

(e) GSECL shall accept bank guarantee issued by the bank as per approved

bank list mentioned in tender copy.

(f) E-BG is acceptable.

(13) Purchase Agreement:

The supplier shall have to enter into a ‘Purchase Agreement’ with GSECL. This

purchase Agreement has to be executed on Non-Judicial stamp paper of Rs.

300/- duly notarized.

The cost of Non judicial stamp & Notary charges will be borne by supplier.

Format for the Agreement is attached in the tender.

The Purchase Agreement shall be signed by the authorized representative and

have to produce documents as hereunder:

1. If the authorized representative is from a partnership firm, then a certified copy

of the registered partnership deed must be attached along with the signatures of

other partners who have authorized the particular partner to execute and sign

2. If it is a private or public limited firm, a copy of the resolution, authorizing the

person to execute & sign the agreement on behalf of the firm, passed by the

Board of Directors along with the Company’s Seal must be attached with the

3. If it is a proprietary firm, then the proprietor himself should execute & sign the

agreement and his full residential address must be available in the record

document. Statutory evidence (Aadhar Card / Voter card) of the person signing

the agreement should accompany the agreement.

Upon submission Security Deposit against LOI and signing of Agreement, GSECL

shall issue a detailed A/T /Purchase order incorporating various terms and

You have to accept all the GSECL’s terms and conditions without any deviations.

I/We agree to supply the article noted above at the rates herein tendered by

me/us subject to the condition of ‘tender and supply above given at the tender

inquiry which I/We have carefully read and which I/We have thoroughly

understood and to which I/We agree.

I /We hereby agree to keep this offer open for 120 days after the returnable date

of the tender and shall bound by communication of acceptance dispatched within

the prescribed time.

Date: Yours faithfully,

Signature of Tenderer

With Company's Round Seal

PUR-F-10 ET-267

SCHEDULE-B (PRICE BID FORMAT FOR ET-267)

(TO BE FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Rate Quantity Unit Total Unit Unit END Total

Ex- Freight, GST F.O.R.

Sr. Description of materials With HSN with Tender offered Insurance FOR COST END

UOM Works P&F with COST

No. Details of Specifications Code CESS, Quantity by Charges Destination with GST COST

price in Charges CESS in Rs.

if any Tenderer in Rs. Cost in Rs. in Rs. in Rs.

REQUIRED MATERIAL FOR

COMPLETE REPAIRING AND

OVERHAULING OF KSB /

AMRIT MAKE 75/85HP

SUBMERSIBLE PUMP FOR

1 REPAIRING, REPLACEMENT

SPARES/BEARINGS,

WHATSOEVER FOUND

NECESSARY, RE-ASSEMBLY,

ETC AS SCHEDULE A

REQUIRED MATERIAL FOR

COMPLETE REPAIRING AND

KSB/AMRIT MAKE 75/85HP -----------------------------ONLINE SUBMISSION ONLY---------------------------

SUBMERSIBLE MOTOR FOR

SPARES/BEARINGS,

WHATSOEVER FOUND

WINDING/REPAIRING RE-

ASSEMBLY ETC AS

REQUIRED MATERIAL FOR

REMOVAL AND RE-

ERECTION OF PUMP-MOTOR

3 SET 75HP/85HP ALONG Number

WITH COLUMN PIPE & CABLE

FOR O/H OF PUMP-MOTOR

SET OR AS PER SCH. A AND

PUR-F-10 ET-267

Rate Quantity Unit Total Unit Unit END Total

Ex- Freight, GST F.O.R.

Sr. Description of materials With HSN with Tender offered Insurance FOR COST END

UOM Works P&F with COST

No. Details of Specifications Code CESS, Quantity by Charges Destination with GST COST

price in Charges CESS in Rs.

if any Tenderer in Rs. Cost in Rs. in Rs. in Rs.

AS PER INSTRUCTION OF EIC

Comprehensive Complete

Repairing and Overhauling of

KSB / AMRIT make 75/85HP

4 Submersible Motor with "To Number

and Fro" Transportation

Charges, octroi charges etc,

work as per scope of work

Comprehensive Complete

Repairing and Overhauling of

KSB / AMRIT make 75/85HP

5 Submersible Pump with "To Number

and Fro" Transportation

Charges, Octroi charges etc,

work as per scope of work. -----------------------------ONLINE SUBMISSION ONLY---------------------------

Removal of detached pump

motor set with special jugads,

6 tools & tackles with column Number

pipes and cables as per Sch. A

and as per instruction of EIC.

Removal and re-erection of

Pump-Motor Set 75HP/85HP

along with column pipe &

cable and other accessories for

7 O/H of Pump-Motor Set or to

attend any defect any defect

etc, As per Sch. A and as per

instruction of EIC.

Note: Overall Lowest party’s offer (for all 7 items) will be considered for placement of order i.e. considering supply &

installation work. Part/Partial offer will not be considered.

PUR-F-10 ET-267

1. Applicable GST rates needs to be mentioned in column no. 4 above and in case of tenderer opting for Composition scheme, “C” shall

be mentioned and amount (in Rs.) shall be “0” (Zero) in column no. 12. Also, such tenderer shall have to submit the copy of

Composite Registration Certificate.

2. I/We agree to supply the articles noted above at the rates herein tendered by me /us subject to the condition of Tender and supply of

the Tender inquiry which I/ We have carefully read and which I/ We have thoroughly understood and to which I/ We agree.

3. I/ We here by agree to keep this offer open for 120 days after the written date of the tender and shall be bound by communication of

acceptance dispatched within the prescribed time.

Date: Yours faithfully,

(Signature of Tenderer)

(With Company's Round Seal)

PUR-F-10 ET-267

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

THIS AGREEMENT made on this …………. day of …………… Two thousand ……………

……………..……………………………… (Name of the Company), having Registered Office

at ……………………………………………. and represented by

……………………………………… …………. (Name and designation of the Authorized

Officer (herein after called “The Supplier”, which expression where the context so

requires or admits shall include his legal heir, administrators, executors, assignees

and legal representatives) of the ONE PART.

……………..……………………………… (Name of the Company), having Registered Office

at ……………………………………………. And represented by …………………………………

………………. (Name and designation of the Authorized Officer (here in after called

“The Purchaser / purchaser Company”, which expression where the context so

requires or admits shall include his administrators, executors, authorised person,

assignees and legal representatives) of the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender No………………

……………… of the Purchaser company for supply of ……………………………….. [Name

of the material / items to be supplied by the Supplier] as specified and as per

delivery instructions provided in the Acceptance of Tender (AT) / Letter of Acceptance

(LOA) issued vide No………………. dtd……………. by the Purchaser company at the

accepted respective prices or rates mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier

for the supply for the total sum of Rs. __________ (Rupees ___________________________

only) *including / excluding taxes upon the terms and subject to the conditions herein

mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of

which said documents of the Schedule are deemed to form part of this agreement and

included in the expression “the Supply” wherever herein used, upon the terms and

subject to the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND

DECLARED THAT:-

(1) The Supplier has accepted the Terms and Conditions set out in the Tender Notice

No. ……………… dtd. ………….. as well as in the form of Acceptance of Tender (AT)

/Letter of Acceptance (LOA) No. .………………………...............…… dtd. …………….

which will hold good & valid during the period of this Agreement.

(2) The supplier shall do and perform for all supplies and things mentioned and

described in this agreement or which are implied therein or therefrom respectively

or are reasonably necessary for the in-time and in manner supplies as mentioned

and subject to the general / commercial terms & conditions and stipulations

contained in this agreement.

PUR-F-10 ET-267

(3) In consideration of the due provision, executions, completion of the Supply, as

agreed to by the Supplier as aforesaid, the Purchaser company hereby agrees to pay

all the sums of money as and when they become due and payable to the supplier

under the provisions of the agreement and such payment to be made at such times

and in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the

Supplier has deposited amount in Cash or DD or has provided valid Bank

Guarantee of Rs. …........……. (Rupees.……………….............…………………….. only)

with the Purchaser Company towards performance guarantee of execution period

i.e. for security deposit of the supply material / items.

(5) Upon breach by the Supplier of any of the conditions of this Agreement, the

Purchaser Company may give a notice in writing to rescind, determine and put to

an end to the A/T without prejudice to the right of the Purchaser company to claim

damages for antecedent breaches thereof on the part of the Supplier and also to

claim reasonable compensation /risk & cost purchase for the loss occasioned by the

Purchaser Company due to failure of the Supplier to fulfill the Order as certified in

writing by the Purchaser for which Certificate shall be conclusive evidence of the

amount of such compensation payable by the Supplier to the Purchaser.

(6) The Purchaser Company shall not be bound to take the whole or any part of the

ordered quantity herein or therein mentioned in the LOA / AT and may cancel the

contract at any time after giving ONE MONTH’S NOTICE IN WRITING without

compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of satisfactory performance of the

Supply during Guarantee /Warranty period including for the quantity mentioned in

the repeat order, if any as per the terms & conditions of the LOA / AT.

(8) Any Notice in connection with the Supply including the Notice for termination may

be given by the Purchaser or any Authorized Officer for the said purpose as per the

Commercial Terms & Conditions of the LOA / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the

Supplier fails to deliver the materials, the same shall be governed as per the Tender

(10) The agreed value, extent of supply, delivery dates,specifications, and other relevant

matters may be altered by mutual agreement as per the policy of the purchaser

Company and if so altered shall not be deemed or construed to mean or apply to

affect or alter other general /commercial terms & conditions of the agreement and

the agreement so altered or revised shall be and shall always be deemed to have

been adhered subject to and without prejudice to said stipulation.

(11) The following is the Schedule forming part of this agreement as provided herein

PUR-F-10 ET-267

List of documents:

In witness whereof the parties hereto have set their hands and seals this day,

month and year first above written.

1. Signed, Sealed and delivered by (Supplier):

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _________________________________________ (Supplier)

(Complete Name, Address of the authorised person of the Supplier with

Authority letter or Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by (Purchaser):

(Signature with Name, Designation & official seal / stamp)

For and on behalf of ____________________________________________ (Purchaser),

(Complete Name, Designation & Location / Address of the authorized officer

as per DOP of the Purchaser Company)

In the presence of Name, full Address & Signatures:

PUR-F-10 ET-267

EMD BANK GUARANTEE FORMAT

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

FOR TENDER No.: …………….. (Gujarat State Electricity Corporation Limited).

WHEREAS M/s. ____________________________________________ (Name and Address of the

Firm) having their registered Office at _______________________________________

__________________ (Address of the Firm’s registered Office) (hereinafter called the

“Tenderer”) wish to participate in the Tender No. ______________ for _______________work

____________________________________ of (Supply / Erection / Supply & Erection/Work) of

_____________________ (Name of material / equipment / work) for Gandhinagar TPS,

Gujarat State Electricity Corporation Limited (hereinafter called the “Beneficiary”)

and WHEREAS a Bank Guarantee for Rs. _______________ (Amount of EMD) valid till

______________ (mention here date of validity of this Guarantee which will be

months beyond initial validity of Tender’s offer) which is required to be submitted

by the Tenderer along with the Tender.

address of the Branch giving the Bank Guarantee) having our registered Office at

_____________________ (Address of Bank’s registered Office) hereby give this Bank

Guarantee No. _________________ dated ____________ and hereby agree unequivocally

and unconditionally to pay immediately on demand in writing from the Gujarat

State Electricity Corporation Limited or any Officer authorized by it in this behalf

any amount not exceeding Rs.____________ (amount of E.M.D.), (Rupees

Gujarat State Electricity Corporation Limited on behalf of the Tenderer.

agree that withdrawal of the tender /Bid / EOI or part thereof by the Tenderer within its

validity or non-submission of Performance Guarantee towards execution/supply

period by the Tenderer within 15 days from the date of issue of Letter of Acceptance

by Gujarat State Electricity Corporation Limited would constitute a default on the

part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed

within its validity by the Beneficiary in case of any occurrence of a default on the part of

the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank upto and inclusive of

____________________ (mention here the date of validity of Bank Guarantee) and shall not

be terminable by notice or by Guarantor change in the constitution of the Bank or the

Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alterations made,

given, conceded with or without our knowledge or consent by or between the

Tenderer and the Gujarat State Electricity Corporation Limited.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. Gujarat State Electricity Corporation Limited) Notice or invocation by any person

such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained hereinbefore our liability under this

Guarantee is restricted to Rs. _______________ (amount of EMD) (Rupees

PUR-F-10 ET-267

Guarantee shall remain in force till _____________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or

before ___________ (Date of validity of the Guarantee), all rights of Beneficiary under

this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under.

Please mention here complete Postal Signature of the Bank’s authorized

Address of the Bank with Branch Signatory with Official Round Seal.

Code, Telephone and Fax Nos..

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

PUR-F-10 ET-267

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

For Supply Period (Security Deposit)

as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at

office) hereby give this Bank Guarantee No. __________________________________ dated

_________________ and hereby agree unequivocally and unconditionally to pay immediately on

demand in writing from the Gujarat State Electricity Corporation Limited, or any

Officer authorized by it in this behalf any amount up to and not exceeding Rs. _____________

(Amount of Performance Guarantee towards execution/supply period ) Rupees

Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for the

supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not

be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee, claim period 1 year after

validity of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

PUR-F-10 ET-267

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards Guarantee / Warranty period as per

Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at ____________________

______________________________________________ (Address of Bank’s registered office) hereby give

this Bank Guarantee No. _______________________________________ dated _____________ and hereby

agree unequivocally and unconditionally to pay immediately on demand in writing from the

Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this

behalf any amount up to and not exceeding Rs. _____________ (Amount of Performance

Guarantee towards Guarantee/Warranty period) Rupees ________

Electricity Corporation Limited on behalf of M/s.______________________________

____________________ who have entered into a contract for the supply / works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not

be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee, claim period 1 year after

validity of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

PUR-F-10 ET-267

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution / Supply period and

Guarantee / Warranty period as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at _________________________

_________________________________________ (Address of Bank’s registered office) hereby give this

Bank Guarantee No. _______________________________________ dated _________________ and hereby

agree unequivocally and unconditionally to pay immediately on demand in writing from the

Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this

behalf any amount up to and not exceeding Rs. _____________ (Amount of Combined Performance

Guarantees (PBG) towards Execution/Supply period and Guarantee/Warranty period) Rupees

State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for the

supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not

be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee, claim period 1 year after

validity of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

PUR-F-10 ET-267

Financial Department, GR.No. FD/MSM/e-file/4/2025/2712/DMO Dtd.

[To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up

to March 31, 2027. The validity cut-off date in the GR is with respect to date of

issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

No. Name of Banks No. Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 IndusInd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnad Mercantile Bank 35 Ujjivan Small Finance Bank

14 YES Bank 36 Ahmedabad Mercantile Co-

15 Nutan Nagrik Sahakari Bank 37 Rajkot Nagrik Sahakari Bank

16 Sarswat Co-Operative Bank 38 SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co- 40 The Surat District Co-operative

Operative Bank Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-operative

operative Bank Ltd. Bank

20 The Panchmahal District Co- 42 The Kalupur Commercial Co-Op.

operative Bank Bank

21 The Rajkot Commercial Co- 43 The Banskantha Mercantile Co-

operative Bank operative Bank Ltd.

22 Gujarat Gramin Bank