E-TENDER FOR 3 PART CELL COUNTER SOLUTION At GOVERNMENT HOSPITAL, DHRANGADHRA FOR FY:- 2026-27

Dhrangadhra. Name of Work:-3 PART CELL COUNTER SOLUTION at Govt.

Hospital, Dhrangadhra.

Schedule- SDH: Providing CELL COUNTER SOLUTION.

(A) Details of Tender Item:

Sr. Name of Estimated Bid EMD (Rs.) Tender Duration

No Work Value FY Year Fee in Rs.

Govt. Hospital,

(B) Schedule for e-tender In gis fixed as under:

1. Pre-bid Conference NOT APPLICABLE

2. Downloading of tender Documents From date:01/08/2026 at 12.30 Hrs.

3. Online submission of price-bid Last Date &Time Up to date: 17/08/2026 at 18.00 Hrs

4. Last date for physical submission During office hours in the Govt. Hospital,

of envelope containing: Dhrangadhra.

1. EMD cover till Date : 17/08/20262026 at 18.00 Hrs

2. Tender fee cover To, The Superintendent, Govt. Hospital,

Dhrangadhra. Tel. No.02754262637

3. Technical bid documents cover.

[email protected]

5. Contact Person Administrative office, Govt. Hospital,

6. Technical bid opening (Physical) Date: 18/08/2026 Time 10.30 Hrs.

7. Verification Documents of physical tender Date: 1/08/2026

8. Acceptance of Technical Bid (Online) Date: 18/08/2026

9. Price bid opening (Online) Date:18/08/2026 Time 12.30 Hrs.

Part-A :Technical Bid Form

Govt. Hospital, Dhrangadhra, Tender for PROVIDING 3 PART CELL COUNTER

SOLUTION at Govt. Hospital, Dhrangadhra.

INSTRUCTION TO BIDDERS FOR ONLINE TENDER PARTICIPATION:

1- All tender documents can be downloaded free from the web site https://hfw.nprocure.com

2- All bids should be submitted online from the web site https://hfw.nprocure.com

3- All bids should be digitally signed, for details regarding digital signature certificate and related

training, the above-mentioned address.

(n)Code solutions

A division of GNFC

301, GNFC Info tower, Bodakdev,

Ahmedabad-380054, Gujarat (India)

www.ncodesolutions.com

4- The user can get a copy of instructions for online participation from the website

https://hfw.nprocure.com

5- The suppliers should register on the website though the “New Supplier” link provided at the home

page, the registration on the site should not be taken as registration or empanelment or any other

form of registration with the tendering authority

6- The application for training and issue of digital signature certificates should be made at least

hours in advance to the due date and time for tender submission.

7- All queries regarding use of digital signature certificate should be addressed to personnel in M/s

(n)Code Solutions.

8- All queries regarding tender specifications and any other clauses included in therein should be

addressed to personnel at address provided below

CONTACT DETAILS:

Govt. Hospital, Dhrangadhra

Near charamriya temple

Dhrangadhra-363310

Dist. surendranaga

E-Mail ID: [email protected]

Note: Technical Bid form and Technical bid supportive documents are to be submitted

compulsory physically as per Tender schedule.

(b) Status of Firm-Company/ Partnership firm/others:……………..…….…………...………

(d) Name of Authority issuing Certificate ............................................................... Attested copy

(g) Tel No.(Office)……..………………….....…….Mobile No:………………..……...……..

Details of various documents-Attested copy (to been closed). It is compulsory to add

page numbers on the Technical Bid documents and reflect the same in below mentioned

table. All documents must be in English/Gujarati/Hindi language and all paper should be

duly signed and stamped by competent authority of the firm/agency.

CHECK LIST OF DOCUMENTS

NO Document/Certificate Attached Page No.

1 Tender Terms and Conditions Documents Yes/No

2 Undertaking.(Annexure-I) Yes/No

3 Verification, checklist & Document-Annexure-II Yes/No

(on Rs.300/- Stamp paper signed by Notary)

4 Higher/Lower price certificate Annexure-III Yes/No

(on Rs.300/- Stamp paper signed by Notary)

5 Non Conviction Certificate-Annexure-IV (on Rs.300/- Yes/No

Stamp paper signed by Notary)

6 Shop Act Registration Number. Yes/No

7 Professional Tax Registration Yes/No

8 GST Registration Certificate Yes/No

9 Photocopy of PAN Card of tenderer/firm Yes/No

10 Manufacturing license of the manufacturer in case Yes/No

manufacturer/authorized dealer applying for tender.

Import license of Importer ( for imported products in

case direct importer/authorized dealer applying for

tender for imported products)

11 Manufacturer- provide item list. Yes/No

Distributor/Dealer- mention the item name with

company’s authorized letter and availability in the

company during the tender period.

12 Income Tax Return of Last 3 years --2022-2023, Yes/No

2023-2024, 2024-2025 Financial Years

13 GST Clearance Certificate/Last Six Months GST Yes/No

14 Latest Performance Certificate from FDCA of Yes/No

15 CA certificate of tenderer for last 3years Yes/No

turnover/Audited Account Report of 2022-2023,

2023-2024, 2024-2025 year. (Financial Year)

16 Technical Sheet mentioning the manufacturer name Yes/No

In case of Importer, importer name with

authorization and product permission details. (To be

Notarized on 300Rs.Stamp Paper signed by notary)

17 Tenderer must have experience of Two years of Yes/No

supplying at minimum 50 bedded hospital facilities.

Please provide duly signed Experience Certificate by

Competent authority of the concerned facility.(If

18 Manufacturing license form FDCA Yes/No

19 Product permission certificate by FDCA Yes/No

20 ISO certificate Yes/No

21 Original catalogue of Quoted items for which Yes/No

specification is mentioned in commercial bid of

22 INDIAN FDA & Other FDA Yes/No

23 COPY OF GMP CERTIFICATE OF Yes/No

MANUFACTURING COMPANY

(On company letterhead duly signed and stamped by authorized signatory)

We have carefully read all the terms and conditions & have satisfied ourselves of

the meaning implied there in. After fully understanding all the implications, we agree to

abide by all terms and conditions fully and unconditionally. We understand that in the event of

any declarations and contents being false or untrue, the contract is liable to be terminated &

company may be black-listed.

Date: / / Sign:

Designation:…………………

(FORMAT OF AUTHORIZATION LETTER

FOR AUTHORIZED DISTRIBUTOR)

I/We hereby declare that....

authorized distributor for our products in India from date................. and they

are authorized to quote and follow up on our behalf and the said agreement is valid in force as

2. I/We undertake to supply the items for which the quotations are submitted by

3. I/Wehavereadallthetermsandconditionsofthetenderenquiryandthesameareirrevocably

binding upon us till the expiry of the contract signed & executed on our behalf;

4. I/We shall notify the Superintendent, Govt. Hospital Dhrangadhra immediately if there

is any change in the agreement between M/s………………………………………………………………….

and me/us regarding authorized distributorship of our products and further undertake to supply the

items quoted by the distributor on my / our behalf at the quoted in the tender enquiry in case of such a

change of agreement.

5. This authority is applicable only for said Tender Enquiry of Govt. Hospital, Dhrangadhra.

Date:- Signature of Authorized Signatory

VERFICATION, UNDERTAKING, CHECKLIST & DOCUMENTS

HIGHERPRICE /LOWERPRICE CERTIFICATE

(300 Stamp paper signed by Notary)

To: The Superintendent

Govt. Hospital,

Sub: Tender for “PROVIDING CELL COUNTER SOLUTION AT Govt. Hospital, Dhrangadhra.”

Ref: Tender Numbers……………………………….

I/We enclose the priced tender form duly signed. Necessary documents as shown in Annexure “A”

are enclosed herewith (in order in which they are mentioned). The rates quoted against each item are

inclusive of excise duties and other charges. I/We have carefully read and understood the terms and the

conditions stated in the tenders form and I/We shall abide by all these conditions. I/We further endorse

that in particular, the terms and conditions of Delivery Period, Payment Terms, Place of Delivery, etc. are

acceptable to me/us and no representation will be made by me/us afterwards for altering the same. I/We

further undertake to supply the goods to the consignees as per the terms of the R.C.

I/We verify that the copies of the certificates / documents attached herewith are authentic copies

of the original certificates / documents for verification on demand. I/We undertake to supply the attested

copies of certificates / documents required at the time of signing the letter of agreement if my/our offer is

I/We verify that I/We are in possession of the requisite licenses / permits required for the

manufacture / supply / sale /repair/ distribution of the items and further verify that the said licenses /

permits have not been revoked / cancelled by the issuing authorities and are valid as on date. I/We also

verify that I/We have not been declared defaulter, blacklisted or debarred by any state or Central

Government or Constitutional authority or financial institution or Judicial Court or any Government

I/We also take cognizance of the fact that providing misleading or questionable

information or failure to furnish correct or true information or failure to comply with any

contractual requirement will be considered as a serious breach of the terms and conditions of the

tender and will invite disqualification and other penal action as deemed fit by Superintendent /

Purchase Power Committee, Govt. Hospital, Dhrangadhra.

Yours faithfully

HIGHER PRICE/LOWER PRICE CERTIFICATE

(300 Stamp paper signed by Notary)

in Tender No ................................................. is not higher than the price charged by Us for

institutional supplies in Gujarat.

2. I/We further certify that I/We have not supplied/quoted any item intender No.:-

............................................... At price lower than that quoted for the relevant items to any

Government/Semi Government/Public/Charitable Trust Organization/Institution within the

period of 180 days preceding the last date of submission of the tender.

3. I/We here by undertake that I/We will not supply or quote any item intender No.:-

............................................... At prices lower than those quoted for the relevant items to any

Government/Semi Government/Public/Charitable Trust Organization/Institution within the

period of validity of the offer.

4. I/We also undertake to bring to attention of Superintendent, Govt. Hospital, Dhrangadhra .

any incidence of breach of any of the above mentioned points, within 30 days from the

occurrence of the breach and further undertake to refund/reimburse the difference which may

arise due to breach of any of the above mentioned points. I/We also understand that the

decision of the Purchase Power Committee and / Superintendent, Govt. Hospital, Dhrangadhra .

With regards to the determination of quantum payable shall be final.

Date: / / Signature: ……………………….

Place: Name: …………………………….

DECLARATION OF NON-CONVICTION & DEBARMENT CERTIFICATE

(To be signed on a Rs.300/- Stamp Paper attested by notary)

I / We declare that I / We are in possession of the requisite licenses / permits required for the manufacture

/ supply / sale / distribution of the items and further verify that the said licenses / permits have not been declared

defaulter, black listed or debarred by any state or Central Government or Constitutional authority or financial

institution or judicial Court or any Government undertakings.

I / We further declare that, I / we manufacturer of item quoted is / are not been given notice for

malpractice, debarred, or blacklisted by any Govt. or any concern authority.

I / We undertake responsibility to bring attention of Superintendent, Govt. Hospital, Dhrangadhra.

if tenderer will be debarred / Blacklisted / Deregistered in future by any state / Central Govt. /Undertaking

/ organization, I / We understand that if I / We fail to draw attention, action taken by Medical

Superintendent &/ Purchase Power Committee Govt. Hospital, Dhrangadhra.

shall be binding on me/us.

Stamp & Signature of Tenderer

Postal Address:

Capability of Tenders

1. Bidder can prepare & edit their offers any number of times before tender submission date & time.

Bidders cannot edit their offers after tender closing date and time. No written or online request in this regard shall

2. Wrong/Fraudulent data submission may lead to disqualification. Please ensure that you furnish correct data.

3. Bidders shall submit their offer in Electronic format on website with digital signature on the same, as per the

dates mentioned in schedule.

4. Offer Submitted without digital signature will not be accepted.

5. Offers have to be submitted online as well as in physical form. Offers only in Physical form (Hardcopy)/online

only will not be accepted. Physical documents have to be submitted to the address mentioned before closing date

and time of tender.

6. Submission of Tender Fee, EMD, Security Deposit amount and Technical Bid documents in office.

6.1 The bidder should submit the tender in THREE sealed envelope separately mentioning {1} Tender Fee {2}

E.M.D. fee and {3} Technical Bid envelopes, along with supporting documents, respectively. All the three envelopes

should be sealed properly and should be put in one main envelope, which should be labeled as PROVIDING

LABORATORY ITEMS & REAGENTS at Govt. Hospital, Dhrangadhra." In clear readable letters at its upper front part.

The Main envelope should also be sealed properly, and is to be submitted at the office of Superintendent, Govt.

Hospital, Dhrangadhra, as per the date & time shown in Schedule of e-Tender.

6.2 Tender Fee and EMD amount as mentioned in Schedule of Tender is to be paid by Separate DEMAND

DRAFT ONLY in favor of “SDH SUPERINTENDENT GOVT HOSPITAL DHRANGADHRA.” payable at

Dhrangadhra, from any Nationalized Bank.

6.3 Non-payment of Tender Fee and EMD by DD, will make the tender liable for disqualification.

Demand Draft issued after the closing date mentioned in Schedule of e-Tender will not be accepted

and the bid will be rejected.

7. Technical Bid Submission:

7.1 The technical bid must be submitted online on/before the date and time stipulated in schedule of e-

Tender at the website https://hfw.nprocure.com.

7.2 Legible and certified copies of Technical Bid as well as all there lasted documents asked in Technical Bid

MUST be submitted by RPAD/Speed Post/Courier only as per the date and time mentioned in Schedule of e-

8. Commercial Bid Submission:

8.1 The commercial bid should be submitted ONLINE only on or before the date and time stipulated in

schedule of e-Tender at the website only on https://hfw.nprocure.com. Commercial Bid should not

be submitted in physical form in office. Otherwise tender form will be rejected. Only online submission of

commercial bid will be accepted.

8.2 Rates SHOULD NOT BE quoted anywhere else except in prescribed format given online, otherwise the

tender is liable for disqualification and will be rejected without any consideration.

9. No tender will be accepted after prescribed closing time for submission of the same. The delay

will not be condoned for any reason whatsoever including postal/transit delay. However, if the

last date of submission of tenders is declared as a holiday by the Government, the last date of

submission of tenders will be extended to the next working day.

10. OPENING OF TENDER

· Technical Bid will be opened on/after the date of opening of the Technical bid.

· After evaluation of Technical Bid, Commercial bid of only those bidders who have

fulfilled all the requisite terms and conditions of the tender shall be opened Online.

11. Back out from tender at any phase during tender process may lead to rejection of the tender. In such

cases EMD may be forfeited.

TECHNICAL SPECIFICATION

1. Rate should be quoted F.O.R. (Central Medical Store, Govt. Hospital,

Dhrangadhra) destination basis only and inclusive of all Taxes and Duties.

2. Tenders are invited from the Manufacturers/Authorized Firms. Technical Bid should be

submitted with all documents/information. Separate sheet can be used in case more space

is required (it should be attached with technical bid.)

3. Tenderer should submit EMD by a Demand Draft Payable at Dhrangadhra. This

amount will be treated as security Deposit, in case the tender is accepted. Demand

Draft for EMD should be submitted with TECHNICAL BID, otherwise tender will be

4. Tenderer will have to supply the goods within 4 weeks from the receipt of order. Failure

to supply the goods in stipulated time shall result in cancellation of tender without any

notice. In such a case the order will be placed to L2 or L3 bidder (whoever supplies ready

stock) or elsewhere from open market and de faulter will have to pay difference of rates.

The difference in price shall be borne by the L1 bidder.

5. The goods having near expiry will not be accepted. If materials are declared

“substandard” by Drug Authority or not approved by Concerned HOD, the supplier will

have to make full replacement of the canceled batch failing which, their Security deposit

will be forfeited.

6. Above tender will be operated by this office in absence/not Supply by R.C. fixed by

GMSCL. If GMSCL rate contract is done after issue of order from this office, the Superintendent and/

purchase Power committee will have all the right to cancel the said order at any time. No

communication will be considered in this regard. Items should have quality assurance certificates

provided by competent authority.

7. Tenderer must attach copy of valid authority letter from manufacturer if any, for

particular items. Details of specification/make should be shown with each item and

literature/catalogue should be attached with the tender.

8. Tenders without name of Manufacturer shall be rejected. Stating the state / Country of

origin only shall not be considered.

9. Catalogue/Literature/brochures for all items should be submitted with technical bid

10. In case, the certificates / licenses / permission are outdated or the validity period is

over, the valid proof of applying for renewal should also be attached. Such certificates

will be considered if the renewal has been applied for within the time limit prescribed

for the renewal of that permission / license / certificate under the relevant rules and

further if such application for renewal is not specifically rejected by the competent

authorities. In case any certificate is still awaited from the competent authority, the

proof of making the application should also be attached which will be considered if

the application is not specifically rejected by the competent authorities.

11. The tenderer should read this document very carefully and comply with the instructions

/ Terms / conditions and specifications / grade / quality / packing of items there in. Any

tender which does not confirm with the instruction / terms / conditions there in is liable

to be rejected.

12. No conditional offer/ quotation will be accepted. Quotations with errors will be

rejected. No variation in the terms and conditions of the tender, including deviation

from standards / specifications / terms of supply will be accepted.

13. Before submission of any tender, the tenderer must verify that they have submitted all

relevant certificates / permissions / license/documents in proper format along with

tender. No documents will be accepted after tender submission date. Tenders will

be processed on the basis of available documents / certificates. If the requisite

documents are not submitted or if submitted documents are not in proper format, the

tender is liable to be rejected.

14. The detailed required specifications of the items to be purchased on Rate Contract are

shown in Technical Bid. The tenderer should either confirm whether the items offered

are conforming to these specifications clearly OR specifications available in offer

product should show against each specification along with name of manufacturers,

Brand / Model only in the format provided in technical bid. Please note that tenderer

should not write 'As per Literature enclosed'. In such a case, offer shall not be

15. No modification should be done by the tenderer in the name of item, and in the

specifications / grade / quality / packing of the item given in the enquiry document. In

Technical Bid all information asked / required including specification available in

offered items should be mentioned clearly. Additional specifications / features if any

available in the offered items shall be provided in additional sheet.

16. The quoted rates will be valid for the tenure of the said RC from the date of opening of

commercial Bid. Rates once quoted will be final and no changes shall be allowed later

17. The legible and certified self-attested copies of the supporting documents

MUST be submitted physically. (as per Annexure-I)

18. "Technical bid" will be opened online on/after the date of opening mentioned in e -Tender

Subsequently, the "Commercial bid" of those tenderers who have qualified and fulfilled

the terms and conditions shall be opened online.

19. The technical scrutiny of the Items will be carried out by a committee nominated by

the Superintendent, Govt. Hospital, Dhrangadhra. If required the Committee may

also asked the tenderer for Inspection/demonstration /sample testing of the quoted

Items and the report of the scrutiny committee shall be final and binding upon the

20. Inspection & Sample testing: Inspection of the offered Items shall normally be carried

out in the premises of the consignee. The sample of the material/item/items offered by

the tenderer shall be collected by the consignee & will be tested for its compliance to

the specification. The decision of the testing/inspecting authority will be conclusive

and final and binding to the tenderer. How ever Superintendent, Govt. Hospital, Dhrangadhra reserves

the right to inspect the offered material/item/items in the factory premises &/or testing of the

material/item/items by external competent authority. In such a case all expenditure shall be borne by

the tenderer. Inspection charges, including the expenses for the experts &/or testing charges will be

payable by the tenderer.

REJECTION OF TENDER/CONTRACT

· Non-Submission of tender within stipulated time.

· Non-Submission of tender documents duly filled, signed and stamped on each page.

· Tender does not bear page number on each page

· Submissions of tender documents in unsealed envelope.

· Non-payment of Earnest Money Deposit

· Non-submission of required documents.

· Conditional and/or vague offers.

· Rates have been shown elsewhere than On-line.

· Items with major changes/deviations in the specifications/standard/grade/packing

· Offering an accessory as optional even though it is required to operate the

instrument/use the item.

· Submission of misleading/contradictory/false statement or information

and fabricated invalid documents.

· Tenders not filled up properly.

· Non-submission of applicable essential certificates by the tenderer.

· Contract can also be terminated by the Superintendent and /purchase Power committee, Govt.

Hospital, Dhrangadhra in the following circumstances:

1) If the firm is debarred or disqualified or ceases to exist or convicted of any

2) If the quality of the item to be supplied is found not up to the standard and/

multiple samples are found to be not of standard quality.

3) If supply position of the firm is not satisfactory.

21. The Superintendent/ and purchase power committee, Govt. Hospital, Dhrangadhra, reserves the

right to consider or reject any or all tenders or close the tender proceedings without

assigning any reason at any time at any stage.

22. Successful bidder should supply the items as per specifications and packing mentioned

in the tender, otherwise the goods will not be accepted.

23. The Tender shall have to supply the Company's original packing which shall indicate

packing details and other particulars as required under the statutory provisions. Inner

and outer packing of boxes / cartons should be standard design.

24. In the event of breakages or loss of goods during transit against requisition order the

said quantity will have to be replaced by vendor. Hospital will not pay separately for transit insurance

and the supplier will be responsible for goods for any loss or damages to the goods that might / could

have occurred during the transit.

25. No guarantee can be given as to the minimum quantity which will be drawn by this

organization during the period of the contract.

26. Delivery Period: Unless specified in the order or instructed by the Superintendent, Govt. Hospital,

Dhrangadhra the maximum delivery period shall be within 4 weeks. But the tenderer should keep

the item/items ready in an enough quantity at his store/godown so as to be delivered when the

time is specified in order OR in any situation of emergency / epidemic / calamity in a time as

mentioned in concerned order. The failure to supply the items by the tenderer in a time as

mentioned in an order may lead to disqualification of the tenderer.

1. Penalty: 10 % of order value or as per decision of Purchase power committee Govt. Hospital, Dhrangadhra.

2. Replacement Clause: if goods supplied are found to be not of standard quality on

inspection and / or testing by the consignee, the tenderer is liable to replace the entire

quantity of the relevant batch within 15 days, irrespective of the fact that part or full

quantity (batch) of the goods supplied may have been consumed.

3. The period of the rate contract shall be one years from the date of issuance of Rate

Contract. The Superintendent and/ Purchase Power Committee Govt. Hospital,

Dhrangadhra may extend the rate contract, subject to the same terms and conditions.

4. Risk purchase: If the items are not supplied by tenderers within delivery period, full or

in part, the order in respect of the quantity not supplied is liable to be cancelled at tenderer’s risk

and expense. The difference in supply shall be procured from L2 or L3 bidder (whoever supplies

ready stock) or from elsewhere the extra expenditure involved in procuring items from L2 or L3

bidder (whoever supplies ready stock) or from elsewhere will be deducted from incoming bill of

tenderer or from Earnest Money Deposit. The tenderer shall have to pay the difference of cost

5. Payment Terms: The payment of the bill shall be made as per the Govt. Rules

& Regulation and availability of Grant. Even in case of any delay in payment, Tenderer

has to supply the goods as per order. Delayed payment shall not be taken as an excuse

for not supplying goods as per order and may be liable for penalty.

6. Successful bidder has to submit an affidavit on Rs. 300/- stamp paper duly signed by

Notary accepting all Terms and Conditions.

7. Tenderer has to supply material as per order Quantity.

8. The jurisdiction of any dispute will be Dhrangadhra.

PART–B: COMMERCIAL BID

Govt. Hospital, Dhrangadhra., Tender for the Year 2026-27 Tender for

PROVIDING 3 PART CELL COUNTER SOLUTION At Govt. Hospital, Dhrangadhra.

Name of Party/Company……………………………………………………..………………………

Superintendent,

Govt. Hospital,

I have read all the conditions providing mentioned in the tender form regarding PROVIDING

LABORATORY ITEMS & REAGENTS at Govt. Hospital, Dhrangadhra. I agree to all terms and Conditions

mentioned in the tender, following are the rates quoted by me for PROVIDING CELL COUNTER SOLUTION

at Govt. Hospital, Dhrangadhra.

(Rate Quoted by Bidder Only Online)

Date: / / Signature: