Rectification and SCADA Readiness of Ring Main Units with One Year Complete Cover Warranty Maintenance Contract (CMC) of Non-working & Working Ring Main Units (RMUs) of various Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.

2Technical Bid (if possible)

12. 1Date of On line Opening of Price 05.03.2026 at 11.00 Hrs.

3Bid (Tentative, if possible) (Financial Part of bids from only those bidders shall

be opened who, upon evaluation of Technical Part

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

of the bids, are found eligible and qualified, and

whose bids are found responsive to bidding

13. 1Bid validity: Bids shall remain valid for the period of 180 days

3 after the bid submission deadline date stated in

this table above.

14. 1Contact Details of E- Procurement (n) Procure Cell

4Portal Support Team: (n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Support: - 079-

Email: [email protected]

15. 1PGVCL Bank Account Detail Name of Bank- State Bank of India

5 Branch- Gymkhana Branch, Rajkot – Gujarat.

IFSC Code- SBIN0060070

Name of Account- PASCHIM GUJARAT VIJ

COMPANY LIMITED

16. 1PGVCL GST Number 24AADCP1453C1ZZ

Every bidder has to provide their GSTIN Number at the time of payment of applicable fees.

Chief Engineer (Project)

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

IMPORTANT CONDITIONS

1. All the relevant documents as per requirement of the Tender also to be submitted physically

along with the Tender Fee, EMD cover in sealed cover on OR before due dateand time. All such

documents should be strictly submitted by RPAD/speed post only. Otherwise the offer will not

be considered and no any further communication in the matter will be entertained. The

envelope must be with heading of “Tender No: PGVCL/Project/SCADA/RMU CMC/2025-26/201

Date: 17.01.2026, Rectification and SCADA Readiness of Ring Main Units with One Year

Complete Cover Warranty Maintenance Contract (CMC) of Non-working & Working Ring Main

Units (RMUs) of various Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.”

2. An incomplete and/or ambiguous and/or conditional bid and/or bid submitted late is liable to

be ignored/ summarily rejected.

3. Any deviation found in Data / Details / Documents between on line offer (e-tendering) and

physically submitted documents (Tender document fee, EMD, as applicable, Technical and

commercial documents etc.) of bidder, offer of the same bidder will not be considered and no

any further communication in the matter will be entertained.

4. Eligibility Criteria for Bidders: Qualifying Requirement (QR) is attached as Section-II of bidding

5. Bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit the

price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will

not be opened and only on-line submitted price bid will be considered for evaluation.

6. The Techno-Commercial bid shall be opened on-line at date and time mentioned in the tender

notice, if possible. Technical and pre-qualification bid details specification will be opened first

and subject to evaluation based on the qualification criteria contained in the individual bid

document. Price bids of bidders, who are assessed and declared as substantially technically

responsive on evaluation of the technical bid, will be opened for commercial evaluation.

7. Bid must be submitted online through the e-Procurement/ e-Tendering process. Any bid or

modifications to bid received outside the e-Procurement system will not be considered, unless

otherwise specified. The PGVCL shall not be held liable for any delays due to e-Procurement/ e-

Tendering system failure beyond its control. Even though the system will attempt to notify the

bidders of any bid updates, The PGVCL shall not be liable for any information not received by

the bidder. It is the bidders’ responsibility to verify the website for the latest information related

8. Salient details pertaining to this RFB Notice including submission and opening of bid, bid

security, cost of documents/ tender fee, if any, for downloading the bidding document, address

for communication, etc., are given in below.

Address for Communication:

Name & designation of concerned official: The Chief Engineer (Project)

Utility Name: Paschim Gujarat Vij Company Ltd (PGVCL)

Address of tender issuing office: Paschim Gujarat Vij Seva Sadan”, Laxminagar, Nana

Mava main road, Rajkot-360004, Gujarat-India

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Contact no of tender issuing office: Ph: +91 281 2380425/27, Fax: +91 281

e-mail Ids of concerned official(s): [email protected];

[email protected];

Websites: www.pgvcl.com & https://tender.nprocure.com

Registered Office Address & Corporate Identification Number:

The Chief Engineer(Project)

Paschim Gujarat Vij Company Ltd.,

CIN: U40102GJ2003SGC042908,

Regd. & Corporate Office,

“Paschim Gujarat Vij Seva Sadan”, Laxminagar, Nana Mava main road,

Rajkot-360004, Gujarat-India

Web: www.pgvcl.com and https://tender.nprocure.com

e-mail: [email protected]; & [email protected];

9. If the Utility office happens to be closed on the specified date of opening of the bids, the bids

will be opened on the next working day at the same time and venue or as may be notified by

10. Delayed and Late Tenders: No tender shall be accepted / opened in any case which are received

after due date and time of the receipt of tender irrespective of delay due to postal services or

any other reasons and PGVCL shall not assume any responsibility for late receipt of tender. Any

correspondence in this matter will not be entertained.

11. The Tender offer shall be submitted in time specified in the following manner:

The bidding shall be conducted under Single Stage Two-Envelope Bidding process with e-

Under the Single Stage Two-Envelope Bidding process, the Bidder shall not quote, disclose or

submit its price in the Technical Part (First Envelope) of its bid or in any other manner,

whatsoever, except as part of the Financial Part (Second Envelope) of its bid. In case of any non-

compliance in this regard, the bids shall be out-rightly / summarily rejected.

The bidder has to submit their bid in One Big Cover, in which following twocovers should be

kept separately:

 COVER – I (Tender Fee & EMD)

Tender Fee Rs. 10,000/- plus GST (Non-refundable) as notified in the tender notice

should invariably be paid by RTGS/ NEFT/ Online only; otherwise offer will be ignored

out rightly. Indian Postal Orders (IPO’s) & Cheques are not acceptable. (Tender fee will

be acceptable in cash up to Rs. 10,000/- only at cash counter of PGVCL Corporate

Office, Rajkot during working days between 10:30 AM TO 04:00 PM.)

The tender fee is Non-refundable under normal circumstances. However, if PGVCL

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

decides to scrap/ cancel the tender, by one or another reason, in which bidders are not

responsible for cancellation / scrap of tender, in such case tender fee may be refunded

without GST to bidder(s), at sole discretions of PGVCL.

The receipt of Tender fee paid by RTGS/ NEFT/ Online mode must be kept in the

“Tender Fee and EMD Cover” as well as it should be uploaded as mentioned in this bid;

otherwise Bidder’s offer is liable to be rejected.

2. Bid Security/EMD (EARNEST MONEY DEPOSIT)

The EMD amount Rs. 5,56,000 shall be paid by RTGS / NEFT/Online / Demand Draft /

Banker’s cheque / pay order / e- Bank Guarantee (e-BG i.e. Bank Guarantee through

Electronic mode), in case of payment through DD/Banker’s Cheque/Pay Order / e- Bank

Guarantee (e-BG i.e. Bank Guarantee through Electronic mode), the scanned copy of

original documents shall have to be uploaded with the bid on-line and original copy of

the same will have to be submitted, at the office of the Chief Engineer (Project), PGVCL

Rajkot, within 5 days from the scheduled date of on-line bid opening. (Tender Fee EMD

For timely tracing of online transactions made by bidders toward the payment of

tender fee from the bank reconciliation statement of PGVCL’s account among large

no’s of transactions reflected every day, it is requested to all bidders to ensure and

convey accurate UTR and transaction numbers along with screenshot/ scan copy as a

proof for timely payment made against the bid.

All Bank Guarantee to be submitted under this tender shall be provided through

Electronic mode only i.e. e-Bank Guarantee (e-BG) shall require to submit under this

tender against EMD, Contract Performance Guarantee and Bank Guarantee for

Guarantee Period, etc. The Bidder/ Contractor shall require to inform their Bank to

issue BG through digital mode & accordingly Bank have to fill up e-BG related details

before issuance of Bank Guarantee (BG).

 COVER – II (Techno- Commercial Bid)

In this part of bid, bidder will have to furnish guaranteed technical particulars in regard

to all requirement details of Technical Specification Schedule and confirmation

of terms and conditions and its addendum/corrigendum, if any, along with details

purchaser may be able to examine whether the offer submitted is technically

acceptable or not and also confirm to our commercial terms and conditions.

Initially Cover-I will be opened to confirm the submission of Tender Fee & EMD & if the bidder

has submitted the same as per tender terms, their Cover- II will be opened for technical

Note: - Bidders should be in touch with websites https://tender.nprocure.com & www.pgvcl.com

for information regarding revision / corrigendum / Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and will also not

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

be published in newspaper.

PGVCL reserves the right to reject any or all bids or cancel/withdraw the Request for Bids (RFB) for

the subject package without assigning any reason whatsoever and in such case no bidder/intending

bidder shall have any claim arising out of such action.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

INSTRUCTION TO BIDDERS

 The Bidders are forbidden from furnishing their own printed / typed commercial and other

terms and conditions.

 Although PGVCL has specified the quantities of working and non-working RMUs at various

sections of this tender document and/or through subsequent amendments, bidders shall

specifically note that the quantities of working and non-working Ring Main Units (RMUs) are

likely to vary, and bidders may carry out an independent survey, if required.

However, the bidder shall be required to cover all RMUs listed in this bidding document,

irrespective of whether they have been considered or specified under the working or non-

working RMU category in this tender and irrespective of their actual condition at site, as per

the scope of work of this tender.

Further, if prices are sought separately in the Price Bid for working and non-working RMUs,

and if any RMU is listed as working or non-working in this tender, the price quoted by the

bidder in the Price Bid (Schedule-B) shall be final. No benefit or price adjustment shall be

allowed if the actual condition of the RMU differs from that indicated in this tender.

For example, if an RMU is listed as working in this tender, the price quoted for a working RMU

shall apply, irrespective of its actual condition at site.

 The Bidders shall have to submit complete bound sets of their offer.

 The Bidders will ensure submission of the Tenders duly filled in before the due date and

time, by R.P.A.D. or Speed Post along with e-Tender only. Offer by Hand Delivery or by Courier

will not be accepted.

 Bidders are not allowed to transfer their offer to other firm who have not purchased the

tender document nor to the firms who have purchased the tender document.

 Seal and Signature with date at all pages of required documents / Annexure are must. The

bid which is not opened due to any reason(s) in that case the same will not be returned to the

bidder in any case / circumstances.

 Download Tender Documents in (PDF Format) as per above contents:

 To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe” website.

 In case bidder needs any clarification or if training required for participating in onlinetender,

they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev,

Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533 Email: [email protected]

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 Other Terms & Conditions as per detailed tender document

 Tender evaluation: L1 bidders (irrespective of new or existing agency) offer shall be

considered as base offer and other agency to match with base rate / offer for placement of

 The PGVCL may split up the work amongst more than one Tenderer for any particular work.

The lowest bid may not guarantee the offer of the whole contract.

 After opening of the tender and within the validity period no reduction or enhancement in

offer price by the tenderer will be entertained. On the other hand, it will make the tender liable

for rejection. However management reserves the right for negotiation of rates & terms from

among the eligible bidders.

 Conditional Offers shall not be accepted.

 The bidder should have valid PAN No, GST Number and workman compensation, in addition

to other statutory compliances. Copy of registration to be submitted. In case bidder is not

having these details, bidder to give the undertaking that it will be obtained by them before the

start of works at site or suitable sub- contractor with approval of PGVCL having the suitable

statutory compliances and documents shall be executed for engagement of these works where

copy of valid details shall be submitted to PGVCL before start of works.

 Recent test certificates copy of testing instruments by approved Govt. / NABL laboratory must

be submitted - NOT LESS THAN ONE YEAR OLD.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Technical stage Check-list

SR NO PARTICULAR

1. Whether the Bid submitted is as per schedule B for “Rectification and YES / NO

SCADA Readiness of Ring Main Units with One Year Complete Cover

Warranty Maintenance Contract (CMC) of Non-working & Working Ring

Main Units (RMUs) of various Configurations under Jurisdiction of

Bhavnagar Circle, PGVCL.” as called for.

2. Whether the Price Bid is submitted ON LINE only. YES / NO

3. Whether Unconditional Acceptance of all the Terms & Conditions of this RFB YES / NO

is acknowledged.

4. Whether Tender Fee and EMD/Bid security paid YES / NO

(In case of Yes, furnished details ( D.D./Cash/e-BG)

5. Details of Technical experience and Financial capability in Annexure-03 of YES / NO

Qualifying Requirement.

6. Submission of Documentary Evidence in support of meeting the Technical YES / NO

and Financial Qualification Requirements.

7. Please confirm that you comply with all clauses specified in the General YES / NO

Conditions of Contract specified in Section III.

8. Please confirm you have noted that the performance security will be YES / NO

furnished within time period as specified in this RFB.

9. Please confirm you have complied with all services specified in the scope of YES / NO

Work mentioned in Section IV.

10. Please confirm that you have noted the SLA guidelines and penalty clauses YES / NO

applicable as specified in Clause 24 of Section-IV.

11. Please confirm you have read and submitted all the mandatory YES / NO

Annexures/Forms/Appendix/Documents specified in this RFB.

12. Technical & Commercial Deviation (if Any) in Annexure 5. YES / NO

13. Declaration on Stopped deal/blacklisted dealings (Stop deal declaration- YES / NO

online) in Annexure-6

14. Guarantee Declaration as prescribed in Annexure -12 YES / NO

15. Information regarding ex-employees of Employer in our firm, as per the YES / NO

format prescribed in Annexure-13

16. Undertaking in Regard to any Pending Criminal case or Fraud or Mishandling YES / NO

of Material in Annexure-10.

17. Human Resources details YES / NO

18. List of Testing Instruments, Machinery & Special Maintenance tools in YES / NO

19. Company’s Article Of Association / Partnership deeds as applicable. YES / NO

20. Details of Partners / Directors/Proprietor YES / NO

21. Board Resolution / Power of Attorney Authorizing Person to sign on behalf YES / NO

of firm as applicable as specified in Annexure-9

22. Additional Information, if any YES / NO

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Eligibility and Qualification Requirements

Bids are invited for the “Rectification and SCADA Readiness of Ring Main Units with One Year

Complete Cover Warranty Maintenance Contract (CMC) of Non-working & Working Ring Main Units

(RMUs) of various Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.”

 Eligibility Requirements:

Only those bidders which meets the below mentioned minimum Qualifying Requirements shall be

considered for further evaluation of Proposal.

 Qualification Requirements:

 QR - Technical:

Gujarat State firms or outside Gujarat state firms, who have got adequate facility for

repairing and testing of RMUs and have EITHER supplied, installed & commissioned OR

maintained (or in combination of these) at least 150 nos. of RMUs of Various Configuration

against Purchase Orders issued by Govt./Semi-Govt./autonomous body of Central/State

Govt./Electricity Power Distribution or Transmission Utilities (Government & Private)/

Power Deptt. in India only during last seven financial years (Since 2019-20 & including

2025-26) & have repairing set up.

i) LoA/ AT from the Govt./Semi-Govt./autonomous body of Central/State Govt./Electricity

Power Distribution or Transmission Utilities (Government & Private)/ Power Deptt. in India

ii) Certificates of Acceptance/ successful completion for work done, in support of the

qualifying requirements, clearly establishing – a) the start and end date, b) brief scope of

work and d) cost of project, on client letterhead.

The supporting proof document must be labelled as original/ true copy/ translation, as the

case may be, and the same shall necessarily be signed and authenticated by the

Authorized Signatory of bidder. The owner/ client contact details shall be provided against

each project experience proof being submitted.

The proof documents available in any language other than English shall be translated to

English and authenticated by Authorized Signatory of bidder for submission. In such cases,

the original language copies shall also be submitted along with the translated proof

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 QR – Financial:

The Net Worth of the bidder must be positive for the each of the last three audited

Financial Years.

Average of Annual Financial Turnover of last three financial years, ending 31st March

should be at least Rs. 1,66,64,000/- supported by certificate duly audited by Chartered

Annual Audited Financial Statements for last 3 financial years shall be submitted. For the

turnover of last financial year (FY 2024-25), bidder may submit the provisional turnover

certificate, duly certified by Chartered Accountant (bearing UDIN – Unique Document

Identification Number).

 General Criteria/Requirement:

The bidder must confirm that they own or have legal possession of repair shop / workshop

as well as office.

The agencies which are debarred/ blacklisted/ stop deal by GUVNL Group companies will

not be eligible for offering the bid.

Subcontractors’ technical experience and financial resources shall not be taken into

account in determining the Bidder’s compliance with the qualifying criteria.

Bidders, who are not OEM, must have to submit the authorization letter from OEM to

participate in this tender for supply of various original parts and back to back guarantee

Purchase / Work Order Copy & Valid Experience certificate for supply or maintenance of

RMUs shall have to be submitted with offer and the technical bid shall be evaluated on

the merits of experience. In case tenderer fails to submit such experience certificate,

PGVCL reserves the right to take suitable action including rejection of their offer without

any communication.

The bidder should have adequate & experienced resources to ensure proper design,

engineering, and quality control and safety practices. Bidder to submit the suitable

required details of such resources for job awarded against this tender.

Bidder has to offer all the materials/services/repairing work as per the scope of the work

A bidder does not anticipate change in the ownership during the proposed period of

Valid documentary proof like invoice from suppliers / delivery Challan for providing spare

RMU as per Tender’s clause 24.2 SERVICE LEVEL AGREEMENT FOR RECTIFICATIONS.

Firm has to submit their working team structure and technology available to carry out this

Bidder have to submit documentary evidence i.e. CV for skilled staff and engineers which

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

are capable to carry out execution of work.

Documentary evidence for Clause No. 31 of Section - III

PGVCL reserves the right to call for any additional requirement and also reserves the right to reject

the proposal of any bidder, if in the opinion of the PGVCL, the qualification data is incomplete or the

bidder is found not qualified to satisfactorily perform the works.

For all the above, attested documentary evidence should be furnished.

Eligible bidders, who are fulfilling above-mentioned criteria, in their own interest, are advised to go

through the all terms, conditions and instructions very carefully and only then submit their offer.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

General Conditions of Contract

1. Definitions :

 The "OWNER" shall mean the PASCHIM GUJARAT VIJ COMPANY LIMITED., having itscorporate

office at Nanamava Road, RAJKOT-384004 Gujarat, India.

 The "Contractor" / Successful Bidders shall mean the Bidders; whose Bid has been accepted

by the PGVCL for award of the contract and shall include his authorized representatives.

 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-

in-Charge to supervise the work – for the purpose of the contract.

 The "Specification" shall mean the Bid forming a part of the contract along with Performa,

schedules and drawings.

 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

Bid has been accepted.

 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and

any other conditions specifically agreed between the parties forming a part of the contract.

 The "EMD" shall mean Earnest Money Deposit.

 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the Bid.

 The "Completion Period" shall mean the period starting from the date of issue of "Acceptance

of Tender / Work Order" and required to complete the work in all respect.

 The "Work" shall mean activities to carry out works in line with CMC i.e. Complete cover

warranty Maintenance Contract including rectification of any loss or any defect occurred in

RMU (except those in communication part or communication hardware i.e. FRTU relevant part

or scope) by any means or cause for which order is issued for covering whole RMU with

terminations & its accessories for RMU under Bhavnagar Circle, PGVCL.

 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the PGVCL.

 “Letter of Acceptance” shall mean the official notice issued by the PGVCL notifyingthe

contractor that his bid has been accepted.

 “Date of Commencement” is the date when PO placed by the Owner.

 “Date of Contract” Shall mean the date on which Letter of award has been issued.

 “Month” shall mean the calendar month day or days unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

 “A Week” shall men the continuous period of seven days.

 'Commissioning' shall mean integrated activity covered under 'Pre-commissioning

Operation', 'Initial Operation', 'Trial. Operation' and carrying out 'Performance Tests'.

 HT means High Tension, LT means Low Tension, U/G means Under Ground.

 “CMC” means Complete cover warranty Maintenance Contract including rectification of any

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

loss or any defect occurred in RMU (except those in communication part or communication

hardware) by any means or cause for which order is issue for covering whole RMU with

terminations & its accessories.

 “RMU” means Ring Main Unit

2. INVITATION OF TENDER :

 The CHIEF ENGINEER (PROJECT), PGVCL for and on behalf of “PASCHIM GUJARAT VIJ COMPANY

LIMITED", having its Corporate Office at RAJKOT, hereafter called the "PGVCL" intends to INVITE Tender

for “Rectification and SCADA Readiness of Ring Main Units with One Year Complete Cover Warranty

Maintenance Contract (CMC) of Non-working & Working Ring Main Units (RMUs) of various

Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.”

 Bids submitted after the time and date fixed for receipt of bids as set out in the INVITATION to

Bid shall be rejected.

The works referred herein shall cover the entire scope of the Tender which include

“Rectification and SCADA Readiness of Ring Main Units with One Year Complete Cover Warranty

Maintenance Contract (CMC) of Non-working & Working Ring Main Units (RMUs) of various

Configurations under Jurisdiction of Bhavnagar Circle, PGVCL” including transportation (whenever

required as per scope of work) for replacement of RMUs/materials.

 The bidder shall make necessary arrangement for transportation of all activity at his own cost

for replacement of failed RMUs which falls under contract (after first visit), replacement of

materials i.e. defected parts of RMU from PGVCL site to factory & factory to PGVCL site. Also

the unloading of failed RMUs and loading of repaired RMUs at your work shall be arranged by

bidder at own cost.

 The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

 Documents towards payment of tender fee and earnest money deposit (EMD) should be kept

in the EMD cover only. First the EMD cover will be opened and if the documents towards

payment of tender fee and EMD are found in order then only cover containing technical bid will

be opened first. All those who are found technically competent to carry out the job will be

considered as qualified bidders and only their financial bid will be opened.

 The bidder shall quote in the appropriate schedule B of bid form.

 If the Supplier /Contractor has opted for the Composition scheme of GST, the samemust be

clearly specified with valid declaration & self-certified Certificate from Department. In the event

of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate (i.e. Price) mentioned in the pricebid shall be final and any additional GST

will have to be borne by the Bidder himself. In no case additional amount towards GST or

otherwise will be paid / reimbursed to supplier / contractor. Further Statutory Variation clause

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

 Also, please mention applicable HSN / SAC Code and rate of GST and Cess as applicable. If not

specifically mentioned, then COMPANY will have the option to take the prices as exclusive of

taxes and duties at maximum higher slab rates for the evaluation of the Bids.

 The offered prices to be indicated in online mode of Bid in the format given (i.e. Schedule). The

price bid submitted in physical mode shall not be considered.

 The Bidder should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is amust. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

4. AMENDMENT OF TENDER

 At any time prior to the deadline for submission of bids, PGVCL may, for any reason, whether

at its own initiative or in response to a clarification requested by a respective bidder, modify

the bidding documents by amendments.

 The amendment will be notified on Website. PGVCL will bear no responsibility or liability

arising out of non-compliance of the same in time or otherwise.

 In order to afford prospective bidder’s reasonable time in which to take the amendment into

account in preparing their bids, PGVCL may at its discretion, extend the deadline for the

submission of bids.

 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents (duly signed) as a part of the bid.

5. SUBMISSION OF TENDERS: - (By SPEED POST only)

 It is mandatory for all bidders to submit their tender/s documents by ONLY IN online (e-

tendering) mode and not in physical form. Bidders shall submit Price Bid On-Line only and not

in physical form.

 Bidders have to submit tender online on https://tender.nprocure.com;

 Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as

specified in tender documents) documents with bid and no physical documents to be

 The Bidders must ensure that all the schedules are completely filled in their tenders and the

information called for is given in totality. The bidder's bid and the documents attached there

to shall be considered for forming part of the contract documents.

 The outside of the envelope should also indicate clearly the name of the Bidder and his

address. In addition the left hand corner of the envelope or container should indicate the

specification Number and the bid opening date and time.

 The bids will be opened at the time and date set for opening of bids.

 The PGVCL reserves the right to reject any bid, which is not deposited according to the

instructions, stipulated above.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

The Price Bid is to be submitted ON LINE only where as required documents as stipulated for

Techno-commercial Bid is to be submitted in both the forms i.e. On Line as well as Physical.

Note: Bidders are requested to submit price – bid on-line only and not to submit the price bid

in physical form. This is mandatory. If price bid is submitted in physical form, same will

not be opened and only on-line submitted price bid will be considered for evaluation.

The e-Bid document includes submission of following documents in stages:

Stage-1: Preliminary Qualifying Details:

(b) Earnest Money Deposit/Bid security

(c) Copy of GST Registration

(d) Copy of PAN Card

(e) Copy of Company Registration

(f) Copy of Contractor License

(g) Copy of Labour License

Stage-2: Techno-Commercial Details:

(a) Proof stipulated in Qualifying Requirement;

(d) Any other documents applicable as per Clause 31 of Section-III

6. REJECTION OF TENDER:

 The Bidders is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in

any way, affect the work, or cost thereof. Failure to furnish the required information or

submission of tender not as per the specification will be at the Bidders risk may result in

 The offer is liable to be out rightly rejected in case the bidding schedules are not filled and if

the prices and particulars are not given in format prescribed in the tender documents.

 Further the offer is liable summarily rejected if it contains.

a) Deviation / Addition / Alternations / Omissions in bidding schedules or deviation and

contradictions to the terms and conditions specified in this tender.

b) Revision of prices or any commercial terms affecting the price after opening of technical

bids shall not be considered and will be ignored.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

7. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In the

event of any discrepancy in meaning, the English language copy of all documents shall govern.

8. SIGNATURE OF BIDDER

 The bid must contain the name, residence, address and place of business of the person or

persons making the bid and must be signed and sealed by the bidder with his usual signature.

The name of all persons signing should also be typed or printed below the signature.

 Bids by corporation / company must be signed with the legal name of the corporation /

company by the President, Managing Director or by the Secretary or other person or persons

authorized to bid on behalf of such corporation/ company in the matter.

 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

 The Bidder's name stated on the Bid shall be exact legal name of the firm.

 Erasures or other changes in the bid documents shall be over the initials of the person signing

9. INFORMATION REQUIRED WITH THE PROPOSAL

 The Bidders, along with his proposal, shall submit all the filled annexure given (Annexure of

Qualification Information & Bank Guarantee).

 The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid shouldalso contain

drawings and descriptive materials indicating general dimensions, materials from which the

parts are manufactured, principles of operation, the extentof pre-assembly involved, major

construction equipment proposed to be deployed, method of erection and the proposed

organizational structure.

 The above information shall be provided by the Bidder in the form of separate sheets,

drawings, enclosed etc. along with soft copy.

 Any bid not containing sufficient descriptive material to describe accurately the equipment

proposed may be treated as incomplete and hence rejected. Such descriptive materials and

drawings submitted by the Bidder will be retained by the PGVCL. Any major departure from

these drawings and descriptive material submitted will not be permitted during the execution

of the Contract without specific written permission of the Owner.

 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of

the equipment or any other matter will not be considered.

 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment

and materials which will be required for the purpose of erection of equipment and materials

supplied under the Contract.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial

deviation schedule.

 The materials should be offered strictly confirming to IS/BIS/Bid specifications givenin the

Bid. If the Bidder’s desires to quote with any technical deviation they should specifically quote

the deviation and the ISS/BIS numbers in the body of the Bid itself under the Annexure 6 of e-

 If technical deviations furnished by the Bidder are not agreeable to PGVCL, the offers may be

ignored. However, it will be solely at PGVCL discretion to consider the technical deviation OR

not for considering the Bidder. No correspondences of the Bidder after opening of the bid will

be entertained in this matter.

10. POLICY FOR BIDS UNDER CONSIDERATION

Bids shall be deemed to be under consideration immediately after they are opened and until

such time official intimation of award/rejection is made by the PGVCL to the bidders. While

the bids are under consideration, bidders and/ or their representatives or other interested

parties are advised to refrain from contacting by any means, the PGVCL and/ or his employees/

representatives on matters related to the bids under consideration. The PGVCL, if necessary,

will obtain clarifications on the bids by requesting for such information from any or all the

bidders, either in writing or throughpersonal contact, as may be necessary. Bidder will not be

permitted to change the substance of the bid after the bid has been opened.

11. EFFECT AND VALIDITY OF TENDER

 Bid submitted by the bidder shall remain valid for acceptance for a period of 180 days after

the bid submission deadline date. The Bidders shall not be entitled during the validity of bid,

to revoke or cancel bid or vary any term thereof.In case of bidder revoking or cancelling his

bid or varying any term in regard thereof, the bidder's earnest money deposit shall be forfeited

 PGVCL may ask for extension in validity period. The bidder will be at liberty to accept it or not.

In case bidder agrees to extend the validity period without changing his original offer, he will

be required to extend validity period of the Bank Guarantee (Submitted against the EMD)

12. SCHEDULE PRICE BID:

 BIDDER is requested to offer the price in schedule B for all Quantities of RMUs. No partial work

to be offered and if offered same will not be considered.

 The prices quoted shall be Exclusive of GST and the GST & Cess component shall be applicable

as mentioned in the price breakup.

 The rate quoted shall be inclusive of freight, transportation, loading, unloading of the material

utilized for the repairing work in the repairing unit, insurance covering loss / damage due to

theft, accidents, etc.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 The quoted price of the tender shall be firmed price.

13. EARNEST MONEY DEPOSIT:

• EMD of the successful bidder to whom a contract is awarded will be returned after the

said bidder provides the contract Security Deposit and signs the contract agreement.

• If the successful bidder fails to submit a Security Deposit within 15 days after the date of

LOA of the contract or fails to sign the contract agreement, then the EMD amountwill

be forfeited by PGVCL without any notice or proof of damages etc.

• The EMD of all unsuccessful bidders will be returned after the award of the contract.

• No interest will be payable by the PGVCL on the above Deposit.

• Validity of EMD shall be (six) 6 months from the last date of submission of bid of this RFP.

The contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent

to the work and obligatory in terms of law to protect his interest and interests of PGVCL.

Responsibility to maintain adequate insurance coverage at all time during the period of

contract shall be of contractor alone. The contractor’s failure in this regard shall not relieve

him from any contractual responsibilities and obligations. Any loss or damage to the

equipment during handling, transportation, storage, erection, putting into satisfactory

operation and all activities to be performed till the successful completion of commissioning of

the equipment shall be to the account of the contractor. The transfer of title shall not in any

way relieve the contractor from above responsibilities during the period of Contract. The

contractor shall provide with copy of all insurance policies and documents taken out by him

in pursuance of the Contract to PGVCL immediately after such insurance coverage. The

Contractor shall also inform thePGVCL in writing at least sixty (60) days in advance regarding

the expiry/cancellation and/or change in any of such documents and ensure revalidation,

renewal etc, as may be necessary well in time. The perils required to be covered under the

insurance shall include, but not be limited to fire and allied risks, miscellaneous accidents

(repairing work risks) workman compensation risks, loss of damage in transit, theft, pilferage,

riot and strikes and malicious damages, civil commotion, whether conditions, accidents of all

15. UNLAWFUL ACTIVITIES

The contractor shall have to ensure that none of its employees are engaged in any unlawful

activities (whether covered under the Scope of the present General condition of the contract

16. CHANGE / VARIATION ORDER

During execution of the contract, PGVCL reserves the rights to increase or decrease the scope

of services (i.e. Quantity of RMUs) envisaged under the contract. Such increase or decrease in

the scope of services shall be governed by the rates agreed under the contract. Further,

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

variation could also be enforced due to non-performance as stipulated in Section IV- Scope Of

Contractor and its employees or representatives thereof shall strictly maintain the

confidentiality of all data’s, documents, papers, correspondence and any other information

relating to the PGVCL, its business, operations, divulge or communicate to any third party or

use for its own purpose any above mentioned information, etc. The Contractor shall neither

disclose nor use the above for any purpose whatsoever without prior written approval to

The technical information, drawings, specifications and other related documents forming part

of the enquiry or Contract are property of PGVCL and shall not be used forany other purpose,

except for the execution of the contract. All rights related to the technical specifications,

drawings and records are reserved by PGVCL only and no part or partial should be reproduced,

copied or alter without prior permission to PGVCL in writing. In the event of the breach of this

provision, PGVCL can claim the damages caused by such events.

In case of violation of this clause, the Contractor is liable to pay compensation and damages as

may be determined by the competent authority of the PGVCL.

18. ASSIGNMENT OR SUBCONTRACTING

Bidder shall not assign in part or otherwise any portion of this contract. No work shall be

subcontracted without PGVCL’s Engineer-in-Charge prior written approval. The contractor

should also ensure that sub-contractor or any of the personnel deployed is not an employee

of PGVCL. Also if any Ex-Employee of PGVCL is deployed, specific written permission of PGVCL

shall be obtained by the Contractor.

19. SUSPENSION OF WORKS

In the event of any obstruction/ exigency at site, or change in the scheme, or due to any other

reason, if work is suspended on the instructions of the company, extension of the time may be

considered by the PGVCL on merit and on the written request of the Contractor and entirely

at the company’s sole discretion only. No claim for any compensation on this account will ever

be entertained.

20. REPLACEMENT

PGVCL has right to instruct the Contractor to change the Sub-Contractor or skilled/ unskilled

workers in case the conduct, the workmanship or speed of the work is not satisfactory.

21. CANCELLATION

Company reserves the right to cancel, at its sole discretion, all or any terms of this GCC or any

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

contract, order or terms agreed between the parties in pursuance, without assigning any

reasons and without any compensation to the Contractors.

22. UNSATISFACTORY PERFORMANCE/ TERMINATION

In the event of Contractor not being in a position to execute the contract or any part thereof,

to the company’s satisfaction, or any other similar reason, the company will be entitled to

make alternative arrangements to complete the work at Contractor’s costs, risks and

responsibility and/or terminate the contract at its sole discretion, and claim damages as

deemed fit by the PGVCL.

23. COMPANY’S RIGHT TO USE WORKS

If taking over certificate is delayed for any reason, for which PGVCL’s decision shall be final and

binding upon the Contractor, the PGVCL shall be entitled to use the works or portion thereof

without affecting Contractor’s responsibility and liability to complete the balance works as per

Company’s directives from time to time, though Contractor shall be afforded reasonable

opportunity by the PGVCL to enable Contractor to complete all balance works required for

issuance of Taking Over Certificate by the Company.

24. PGVCL'S RIGHT

 The PGVCL reserves the right to terminate this contract or part thereof at any time during its

tendency without giving notice of Termination or the reasons thereof.

 The PGVCL will be entitled to deduct directly from the bills to be paid to the contractor, any

sum or sums payable by him and which sum/sums the PGVCL is required to pay as a principal

employer on account of contractors default in respect of all liabilities referred to.

 The Bidders shall specifically note that any overwriting or corrections or manuscript in the bid

shall be ignored and will not be considered authentic unless same are signed with Bidder's

 PGVCL reserves the right to split the contract into two or more bidders. In such cases, the term

for completion period will be negotiated and reduced proportionate to the order quantity /

 In case of any doubt or interpretation of the terms and condition, the decision of the CHIEF

ENGINEER (PROJECT), PASCHIM GUJARAT VIJ COMPANY LTD, RAJKOT will be final and binding

upon the Bidders and no dispute in this regard will be entertained.

 PGVCL reserves the right to accept any bid or reject any or all Tenders or cancel

/withdraw INVITATION to bid without assigning any reason. Such decision of the PGVCL shall

not be subject to question by any Bidders and the PGVCL shall bear no liability whatsoever for

 PGVCL reserves the right to change, increase or decrease the no. of RMUs depending upon the

exigency of work.

 PGVCL can ask shortfall documents / clarifications / confirmation from bidders after opening

of Technical Bid if required, at its sole discretion.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

25. UNDERSTANDING AND CLARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

 The Bidder is required to carefully examine the specifications and documents and fully inform

himself as to all the conditions and matters which may in any way affect the Work or the cost

thereof. If any Bidder finds discrepancies or omissions in the specifications and documents or

is in doubt as to the true meaning of any part, he shall at once request in writing for an

interpretation/clarification by the PGVCL in triplicate.The PGVCL, then, will issue interpretation

and clarifications as he may think fit of such interpretations and clarifications, the Bidder may

submit his bid but within the time and date as specified in the INVITATION to Bid. All such

interpretations and clarifications shall form a part of the specifications and documents, and

accompany the bidder's proposal.

 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

26. ARITHMETICAL ERRORS

The bidder will correct arithmetical errors during evaluation of price proposals on the following basis:

 If there is a discrepancy between words and figures, the amount in words will prevail. If there is

discrepancy between the unit price and the total price which is obtained by multiplying the unit

price and quantity, or between sub-total and the total price, theunit or sub-total price shall

prevail, and the total price shall be corrected. In case of discrepancy between sub-total price

obtained by adding various prices in the schedule and the sub-total price indicated for that

particular schedule, the sub-total obtained by addition of various arithmetically corrected prices

would be considered for evaluation.

 However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived

at from various schedules, identified for that purposes, in the bid proposal sheets. If the bidder

does not accept the correction of the errors as above, his bid will be rejected.

27. AWARD OF CONTRACT

 Notification of award of contract will be made in writing to the successful bidder by the PGVCL.

 The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and

PGVCL shall be the sole judge in this regard and subject to the provisionsof these instructions to

bidders and other terms and conditions detailed out in these documents and specifications. A

responsive bid is one which accepts all terms and conditions of these specifications and

documents without any modifications.

 PGVCL shall not be bound to accept the lowest or any Bid and reserves to itself the right of

accepting the whole or a portion of any of the Bid as it may deem fit, without assigning any

reason thereof. The Owner reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or bidders or any obligation to inform the affected

Bidder or bidders of the grounds for the Owner's action.

 Any approach / canvassing etc. official or otherwise by the bidder or his/their representative /

agent to influence the consideration of their Bid shall render the Bid liable to summary rejection.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 In the case of there being a number of bidders quoting same rates thereby forming a cartel to

jack up the prices, the bids of such bidders shall be summarily rejected.

 The PGVCL reserves the right to vary the quantity of any of the spares and/or delete anyitems

of spares altogether at the time of Award of Contract.

28. NOTIFICATION OF AWARD

 Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder

in writing, that its bid has been accepted. The notification of award will constitute the formation

of the contract.

 The Owner shall promptly respond in writing to any unsuccessful Bidder who, after notification

of award in accordance with above, requests in writing the grounds onwhich its bid was

29. SECURITY DEPOSIT AND SIGNING OF AGREEMENT

The successful bidder should pay Security Deposit for an amount equal to 5% (Five percent) of

the total Contract Price towards faithful performance of the Contract in accordance with the

terms and conditions specified therein & should sign the Contract Agreement within 15 days

after receipt of LOA.

The Security deposit is payable to the PGVCL by following options:

(a) Demand Draft on any Nationalized /schedule Bank Payable at RAJKOT

(b) E-Bank Guarantees from Nationalize bank and private bank authorized to take Government

business viz HDFC, ICICI bank, etc. approved by Government of Gujarat time to time in

favour of PGVCL, RAJKOT.

In the case of Bank Guarantee, you should undertake to renew the guarantee one- month before

the expiry of the validity date failing which PGVCL will encase the Bank Guarantee

The Security Deposit will be returned to the Contractor without any interest after the successful

completion of work and submission of the Performance Guarantee.

30.1 The successful bidder has to execute agreement on Non judicial Stamp paper of Rs. 300/-

duly Notarized as per agreement document uploaded herewith within 10 days after the

payment of S.D. amount/ Bank Guarantee.

30.2 The cost of Non judicial stamp & Notary charges will be borne by the successful bidder. The

agreement shall be executed between CE /ACE & the authorized representative of

successful bidder as mentioned hereunder.

30.3 Agreement:-On approval of the offer of successful Bidder, a Contract Agreement is required

to be entered into between the PGVCL and the successful Bidder.

30.4 An Officer who signs the LOA / Purchase Order be authorized to sign the Agreement

documents on behalf of the PGVCL & From the successful Bidder’s side the Agreement can

be signed by the Authorized Representative as under:

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 If the Authorized Representative is from a Partnership Firm, then a certified copy of the

Registered Partnership Deed must be attached along with the signatures of other

partners who have authorized the particular partner to execute and sign the

 If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person

to execute and sign the Agreement on behalf of the firm, passed by the Board of

Directors along with the Company’s Seal must be attached with the Agreement; &

 If it is a Proprietary Firm, then the Proprietor himself should execute and sign the

Agreement and his full residential address must be available in the file.

Upon submission of security deposit and signing of Agreement, PGVCL shall issue a detailed A/T

/order incorporating various terms and conditions.

31. ADDITIONAL DOCUMENTS

Apart from various documents to be furnished along with the Bid as required in the term and

condition & Annexure, the following documents and details are to be furnished by the Bidder:

(1) Details of Partners / Directors of the Firm / Company

(2) Board Resolution/ Power of Attorney

(3) Details of Repairing Facilities

(4) Testing Facility for repairing of RMUs.

(5) GSTIN Registration No.

(7) Details of qualified Engineer & Nos. of Staff available

(8) OEM Authorization with validity back to back support for repairs, spare parts supply &

its maintenance for RMU.

(9) Electrical Contractor License

(10) Labour License

(11) Group Insurance Copy of the insured policy of the insure labour under WC Act.

(12) PF Registration Documents along with last six months ECR challan.

32. DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract

the Contractor is liable, or any other retention award will be claimed by the Owner. All such

claims shall be billed by the Owner to the Contractor regularly as and when they fall due. Such

bills shall be supported by appropriate and certified vouchersor explanations, to enable the

Contractor to properly identify such claims. Such claims shall be paid by the Contractor within

thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor within

the said period, the Owner may then deduct the amount, from any monies due or becoming

due by him to the Contractor under the Contract or may be recovered by sections of Law or

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

33. DEMURRAGE, WHARF AGE ETC.

All demurrage, Wharf age and other expenses incurred due to delayed clearance of materials or

any other reason shall be to the account of the Contractor.

34. CONTRACTORS DEFAULT

If the contractor shall neglect to execute the Works with due diligence and expedition or shall

refuse or neglect to comply with any reasonable orders given to him, in writing,by the PGVCL

in connection with the work or shall contravene the provisions of the contracts, the PGVCL

may give notice in writing to the contractor to make the good the failure, neglect or

contravention complained of. Should the contractor fail to comply with the notice within

days from the date of service thereof, then and in such case the PGVCL shall be in liberty to

employ other workmen and forthwith execute such part of the works as the Contractor may

have neglected to do or if the PGVCL shall think fit it shall be lawful for him, without prejudice

to any other right he may have under the contract, to make the works wholly or in part out of

the Contractor’s hands and re contract with any other person or persons, complete the works

or any part thereof and in that event the PGVCL shall have free use of all Contractor’s

equipment that may have been at the time on the site in connection with the works without

being responsible to the Contractor for fair wear and tear thereof and to the exclusion of any

right of the Contractor, over the same and PGVCL shall be entitled to retain and apply any

balance which may otherwise due on the Contract by him to the Contractor, orsuch part

thereof as may be necessary, to the payment of the cost executing the said part of the works

or executing a part thereof is aforesaid shall exceed the balance due to the Contractor, the

Contractor shall pay such excess. Such payment of excess amount shall be independent of the

liquidated damages for the delay which theContractor shall have to pay if the completion of

works is delayed.

The termination of the Contract under this clause shall not entitle the Contractor to reduce the

value of the Performance Guarantee nor the time thereof. The performance Guarantee shall

be valid for the full value of the full period as originally stipulated in the contract.

35. PAYMENTS IF CONTRACT IS TERMINATED

If the contract shall be terminated as aforesaid, the Contractor shall be paid by the PGVCL

(Insofar as such amounts shall not have already been covered by payments on account made

to the Contractor) for all work executed and accepted by the PGVCL prior to the date of

termination at the rates and prices provided in the Contract and in addition.

The amount payable in respect of any preliminary items, so far as the work or service

comprised therein has been carried out or performed and an appropriate portion as certified

by the PGVCL of any such items of the work or service comprised which has been partially

carried out or performed. In the event of any dispute in regard to the price of the works and

portion of the payment to be made to the Contractor, the decision of the PGVCL shall be final.

The contractor will be further required to transfer the title and provide the PGVCL with

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

the following, in the manner and as directed by the PGVCL

(a) Any Completed Works

(b) Such partially completed works including Drawing, Information and Contract rifts as the

Contractor has specifically performed, produces or acquired for the performance of the

36. TERMINATION OF THE CONTRACT BY THE PGVCL

The Owner reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in

such an event give fifteen (15) days’ notice in writing to the Contractor if any of the following

a) If the Contractor commits any “Acts of Insolvency” or shall be adjudged an insolvent, or shall

make as assignment or composition for the greater part in number of amounts of his creditors

, or shall enter into a deed of Assignment with his creditors , or being an Incorporated

Company shall have an order made against him or pass an effective Resolution for winding

up either compulsory or subject to the supervision of the Court or Voluntary , or if the Official

Assignee of the Contractor shall repudiate the Contract, or if the Official Assigner or the

Liquidator in any such winding up shall be unable, within the seven days after notice to him

requiring him to do so, to show, to the reasonable satisfaction of the PGVCL that he is able

to carry out and fulfill the contract and if required by the PGVCL to give security thereof if the

Contractor (whether Individual firm or Incorporated Company) shall suffer any payment

under thecontract to be attached to by or on behalf of any of creditors of the Contractor or

if the Contractor shall assign or sublet the contract without obtaining through consent in

writing of the PGVCL or if Contractor shall charge or encumber this contract for any payment

due or which may become due to the contractor there-under.

b) Has abandoned the contract or

c) Has failed to commence the work or has without any lawful excuse under these conditions

suspended the progress of the works for seven (7) days after receiving from the PGVCL /

Engineer written notice to proceed, or

d) Has failed to proceed with the works with such due diligence and failed to make sue progress

as would enable the works to be completed within the time agreed upon , or

e) Has failed to remove the materials from the site or to pull down and replace the works within

the seven (7) days after receiving from the PGVCL/ Engineer written notice that said materials

or works were condemned and rejected by the Engineer under these conditions, or

f) Has neglected or failed persistently to observe and perform all or any of the acts, matters or

things by this contract to be observed and performed by the Contractor for seven (7) days

after written notice shall have been given to the Contractor requiring the Contractor to

observe or perform the same, or

g) On termination of the contract for any cause the Contractor shall see the orderly suspension

and termination of operations, with due consideration to the interest ofthe PGVCL with

respect to the Completion, safeguarding or storing of equipment produced for the

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

performance of the Contract and the salvage and resale thereof or any other lawful reason

which deems fit to the PGVCL.

The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellationof all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to

the Owner, stop all further sub-contracting or purchasing activity related to the work

terminated, and assist Owner in maintenance, protection, and disposition of the works

acquired under the Contract by the Owner. In the event of such a termination the Contractor

shall be paid compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the Owner is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership,the surviving partners, are

capable of carrying out and completing the Contract the Owner shall be entitled to cancel

the Contract as to its in completed part withoutbeing in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Owner

that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event ofsuch cancellation the Owner shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

37. LANGUAGES AND MEASURES

All documents pertaining to the Contract including specification, schedule, notices,

correspondence, operating and maintenance instructions, drawings or any other writingshall

be written in English language. The metric system of measurement shall be used exclusively in

38. RELEASE OF INFORMATION

The Contractor shall not communicate or use in advertising, publicity, sales, releases or in any

other medium, photographs or other reproduction of the works under this contract or

description of the site, dimension, quantity, quality or other information, concerning the works

unless prior written permission has been obtained from the PGVCL.

39. JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of RAJKOT

shall have exclusive jurisdiction in all matters arising under this contract.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

40. ENFORCEMENT OF TERMS

The failure of the either party to enforce at any time any of the provisions of this contract or

any rights in respect thereto or to exercise any option therein provided, shall in no way be

construed to be a waiver of such provisions, rights or options or in any way to affect the validity

of the contract. The exercise by either party of any of itsrights herein shall not preclude or

prejudice either party from exercising the same or any other right it may have under the

41. FORCE MAJUERE

Force Majeure means any circumstances beyond the control of the parties including:

 War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other

hazardous properties of any explosive nuclear assembly or nuclear components thereof;

 Rebellion, revolution, insurrection, military or usurped power and civil war;

 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

 Upon the occurrence of any circumstances of Force Majeure, the Contractor shallendeavor

to continue to perform his obligations under the Contract so far as reasonably practicable.

The Contractor shall notify the Engineer-in-Charge of the steps he proposes to take

including any reasonable alternative means for performance, which are not prevented

by Force Majeure. The Contractor shall not take any such steps unlessdirected so to do by

the Engineer-in-Charge.

 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension

of Time for Completion of the Works, either party shall be entitled to serve upon the other,

30 days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force

Majeure shall continue, the Contract shall terminate.

FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract shall be prevented or delayed by reason of any

war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrence there of neither party shall by reason

of such event be entitled to terminate this contract nor shall either party shall have any claim

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

for damages against the other in respect of such nonperformance of delay in performance, and

deliveries under the contract shall be resumed as soon as practicable after such event has come

to end or ceased to exist, and the decision of the Managing Director as to whether the deliveries

have been so resumed or not shall be final and conclusive.

Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit.

However, if on account of reasons beyond one’s control as laid down in the Force Major

Conditions, PGVCL may consider extension of contractual period with or without statutory

variations and with or without price variation.

However, time limit extensions will be considered only after execution of the contract fully and

upon submission of documentary evidence for the reasons of delay.

Further, In case of extra ordinary situation like COVID-19 Pandemic or any lockdown situation

or rainy season etc. force majeure clause will be applicable and stoppage period or time limit

extension in execution of work may allow, if required.

42. DISPUTE RESOLUTION MECHANISM

1. Amicable Settlement:

Any dispute, difference, controversy or claim between the parties arising out of or

relating to this contract the parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof

(hereinafter referred as “the Dispute”) shall, upon the written request of either Party

be referred to the authorized representatives of the Disputing Parties for resolution.

The authorized representatives shall promptly meet and attempt to negotiate in good

faith a resolution of the Dispute within thirty days of the service of the request.

2. Arbitration:

If the parties fail to amicably resolve the disputes or difference or contrary claims as

indicated herewith in sub clauses (1) of Clause 42 arising under or in connection with

the present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same will be referred to arbitration under the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act

43. EMPLOYMENT OF LABOUR

 Persons below the age of 18 years shall not be employed for the work. No female worker

shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

 Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and Abolition) Act for employing necessary manpower required by him. In the

absence of such a license, the contract shall be liable to be terminated without assigning

any reason thereof. Contractor should also employ qualified and experiences persons as

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

per requirement of Electricity Act and rules for carrying out supply and erection work

under this contract.

 In case PGVCL becomes liable to pay any wages or dues to labour or any Government

agency under any of the provisions of the Minimum Wages Act, Payment of Wages Act,

Employee Compensation Act, Contract Labour Regulation Abolition Act, Employee

Provident Fund or any other law due to act of omission ofthe Contractor, PGVCL may

make such payment and shall recover the same from the Contractor’s bills.

 The Contractor will be expected to employ on the work only his regular skilled employees

with experience of his particular work. The contractor is required to maintain the

minimum work force at site to execute this work, as determined by the Engineer in

charge. The work force shall also be required for the operationand maintenance of

the services during defect liability period.

 Contractor shall have to follow and comply all the rules & regulations for employment

of the labours as applicable like:

 Provident Fund & Family Pension Scheme

 Deposit Linked Insurance Scheme

 Maintaining Provident Fund Account with Regional Provident Fund

 Paid Leave Facility

 Workmen’s Compensation & Employer’s Liability Insurance

 Minimum Wages to be paid to Labours / Workers

 Health & Sanitary Arrangement for Workers

44. COMPLIANCE WITH LAWS

 The Contract shall in all respects be interpreted in accordance with the laws in force in

India, including any such laws passed or made or coming into force duringthe period of

 The Contractor shall be fully responsible for deducting the P.F. of the employees

/ labour Working under him as per statutory regulations and depositing the same with

the concerned authorities.

 The Contractor shall comply with the relevant laws of India.

45. COMPLIANCE OF LAWS

The successful bidder will certify that he has complied with the provisions of Industrial & Labor

Laws including PF Act, ESI Act etc. as may be applicable. Copy of challan of PF related to be

submitted along with bill.

46. CONTRACTOR TO INDEMNIFY THE PGVCL

The Contractor shall indemnify the PGVCL and every officer and employees of the PGVCL

including, Engineer-in-charge and his staff against all actions, proceedings, claims, demands,

cost and expenses whatever, arising out of or in connection with the matters referred herein

above and elsewhere and against all actions, proceedings, claims, demands, costs and

expenses which may be made against the PGVCL or Government for or in respect of

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

performance of its obligation under the contract documents.

47. WORKMAN’S COMPENSATION AND EMPLOYERS LIABILITY INSURANCE

Insurance shall be affected for all the Contractor's employees engaged in the Performance of

this contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to

provide workmen's employer's liability insurance for the latter's employees and ensure that

such employees are covered under the Contractor's Insurance.

Complete cover warranty General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of

omission on the part of the Contractor, his agents, his employees, his representatives and Sub-

Contractors or from riots, strikes and civil commotion. The hazards to be covered will pertain to

all the works and areas where the Contractor, his Sub-Contractors, his agents and his employees

have to perform work pursuant to the Contract. The above is only illustrative list of insurance

covers normally required and it will be the responsibility of the Contractors to maintain all

necessary insurance coverage to the extent both in time and amount to take care of all his

liabilities either direct or indirect, in pursuance of the Contract.

The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent

to the Works and obligatory in terms of law to protect his interest andinterests of the

Owner against all perils detailed herein. The form and the limit of such insurance as defined

herein together with the under-writer in each case shall be acceptable to the Owner. However,

irrespective of such acceptance, the responsibilityto maintain adequate insurance coverage at

all time during the period of Contract shall be of Contractor alone. The Contractor’s failure in

this regard shall not relieve him of any of his contractual responsibilities and obligations. The

insurance covers to be taken by the Contractor shall be in the name of the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or

Companies and shall be responsible in regard to maintenance of all insurance covers. Further

the insurance should be in freely convertible currency.

Any loss or damage to the equipment during handling, transportation, storage, erection, putting

into satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall

be responsible for preference of all claims and make good the damages or loss by way of repairs

and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of Contract. The

Contractor shall provide the Owner with copy of all insurance policies and documents taken out

by him in pursuance of the Contract. Such copies of documents shall be submitted to the Owner

immediately after such insurance coverage. The Contractor shall also inform the Owner in

writing at least sixty (60) days in advance regarding the expiry/cancellation and/or change in

any of such documents and ensure revalidation, renewal etc., as may be necessary well in time.

The perils required to be covered under the insurance shall include, but not be limitedto fire

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or

damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of all kinds, etc. Thescope of such insurance shall be

adequate to cover the replacement/reinstatement cost of the equipment for all risks up to and

including delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating escalation

clause. Notwithstanding the extent of insurance cover and the amount of claim available from

the underwriters, the Contractor shall be liable to make good the full replacement/rectification

value of all equipment/materials and to ensure their availability as per BHAVNAGAR CITY

All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the Owner may from time to time,

during the pendency of the Contract, ask the Contractor in writing to limit the insurance

coverage, risks and in such a case, the parties to the Contract will agree for a mutual settlement,

for reduction in Contract price to the extent of reduced premium amount. The Contractor, while

arranging the insurance shall ensure to obtain all discounts on premium which may be available

for higher volume or for reason of financing arrangement of the BHAVNAGAR CITY.

The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of

the works to be performed at the Site.

48. WORK & SAFETY REGULATIONS

 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to PGVCL or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the

relevant legislations and the Engineer, as he may deem necessary.

 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be

absolutely safe. All equipment shall be strictly operated and maintained by the Contractor in

accordance with manufacturer’s Operation Manual and safety instructions and as per

Guidelines/rules of PGVCL in this regard.

 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-

out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act

and associated Laws/Rules in force from time to time. A register of such examinations and tests

shall be properly maintained by the Contractor and will be promptly produced as and when

desired by the Engineer or by the person authorized by him.

 The Contractor shall provide suitable safety equipment of prescribed standard to all employees

and workmen according to the need.

 The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For

erection, good and standard quality of material only shall be used by the Contractor.

 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless

expressly permitted in writing by PGVCL to handle such fuses, wiring or electrical equipment.

Before the Contractor connects any electrical appliances to any plug or socket belonging to the

another Contractor or Owner, he shall satisfy the Engineer In charge that the appliance is in

good working condition; Informthe Engineer In charge of the maximum current rating, voltage

and phases of the appliances; Obtain permission of the Engineer detailing the sockets to which

the appliances may be connected.

 The Engineer will not grant permission to connect until he is satisfied that;

 The appliance is in good condition and is fitted with suitable plug;

 The appliance is fitted with a suitable cable having two earth conductors, one of which

shall be an earthed metal sheath surrounding the cores.

 No electric cable in use by the Contractor/Owner will be disturbed without prior

 No weight of any description will be imposed on any cable and no ladder or similar

equipment will rest against or attached to it.

 No repair work shall be carried out on any live equipment. The equipment mustbe

declared safe by the Engineer and a permit to work shall be issued by the Engineer before

any repair work is carried out by the Contractor. While working on electric

lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will

have to he provided by the Contractor to electricians/workmen/officers.

 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his

employees due to any reason, whatsoever, it shall be the responsibility of the Contractor to

promptly inform the same to the Engineer in prescribed form and also to all the authorities

envisaged under the applicable laws.

 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work

is being carried out in such a way that it may cause accidents and endanger the safety of the

persons and/or property, and/or equipment. In such cases, the Contractor shall be informed in

writing about the nature of hazards and possible injury/accident and he shall comply to

remove shortcomings promptly. The Contractor after stopping the specific work can, if felt

necessary, appeal against the order of stoppage of work to the Engineer within 3 days of such

stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on

the Contractor.

 The Contractor shall not be entitled for any damages/compensation for stoppage of workdue to

safety reasons and the period of such stoppage of work will not be taken as an extension of time

for completion of work and will not be the ground for waiver of levy ofliquidated damages.

 It is mandatory for the Contractor to observe during the execution of the works,requirements

of Safety Rules which would generally include but not limited to following

 Each employee shall be provided with initial indoctrination regarding safety by the Contractor,

so as to enable him to conduct his work in a safe manner.

 No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 There shall be a suitable arrangement at every work site for rendering prompt and sufficient

first aid to the injured.

 Requirements of ventilation in underwater working to licensed and experienced divers, use of

gum boots for working in slushy or in inundated conditions are essential requirements to be

 The Contractor shall follow and comply with all PGVCL Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may

be prescribed from time to time without any demur, protest or contest or reservations. In case

of any discrepancy between statutory requirement and PGVCL Safety Rules referred above, the

latter shall be binding on the Contractor.

 In case the Owner is made to pay such compensation then the Contractor is liable to reimburse

 The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses

or claims arising in connection with the death of or injury to any person employed of the

Contractor or his Sub-Contractors for the purposes of the Works.

49. DEFENSE OF SUITS

If any action in court is brought against the PGVCL or the Engineer or an officer oragent

of the PGVCL for the failure, omission or neglect on the part of the contractor toperform any

acts, matters, covenants or things under the Contract or for damage or injury caused by the

alleged omission or negligence on the part of the Contractor, his agents, representatives or his

SUB VENDOR/ SUB CONTRACTOR: or in connection with any claim based on lawful demands

of SUB VENDOR/ SUB CONTRACTOR, workmen, suppliers or employees, the Contractor shall

in all such cases indemnify and keep the

PGVCL or the Engineer and/or his representatives harmless from all losses, damages, expenses

or decrees arising out of such action.

The PGVCL shall have full power and right at his discretion to defend or compromiseany

suit or pay claim or demand brought or made against him as aforesaid whether pending or

threatened, as he may consider necessary or desirable and shall be entitled to recover from

the Contractor all sums of money including the amount of damages andcompensation and all

legal cost, charges and expenses in connection with any compromise or awards which shall not

be called into question by the Contractor and shall be final and binding upon him.

The technical information, drawings, specifications and other related documents forming part

of the enquiry or Contract are property of PGVCL and shall not be used forany other purpose,

except for the execution of the contract. All rights related to the technical specifications,

drawings and records are reserved by PGVCL only and no part or partial should be reproduced,

copied or alter without prior permission of the PGVCL in writing. In the event of the breach of

this provision, PGVCL can claim the damages caused by such events.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

51. INDEMNITY BOND

The successful bidder will have to give indemnity bond to PGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

1. PERIOD OF CONTRACT

The contract is to carry out works of Rectification and SCADA Readiness of Ring Main Units with

One Year Complete Cover Warranty Maintenance Contract (CMC) of Non-working & Working

Ring Main Units (RMUs) of various Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.

The scope of this tender shall also include rectification of any loss or any defect occurred in RMU

(except those in communication part or communication hardware i.e. FRTU relevant part or

scope) by any means or cause for covering whole RMU with terminations & its accessories for

RMU. The validity of the contract shall be for one year from the date of award. Based upon the

performance, necessary extension shall be given on mutual consent up to additional Two years.

For performance measurement, actual quantifiable performance criteria relevant to tender’s

scope & field office comments and suggestions shall be taken into consideration.

The rates for various items shall be as per the Schedule-B attached. Bidder has to mention

applicable HSN / SAC code and rate GST and Cess as applicable. Bidder should invariably indicate

unit wise price in online mode as per format. The price bid submitted in physical mode shall not

3. Details of RMUs

The SCADA Compatible RMUs of various configurations;

 2-Way (CV):11KV Gas (SF6) Insulated RMU with One 630A load break switches and One

630A SF6 Insulated VCB.

 3-Way (CCV), 11KV, Gas (SF6) Insulated RMU with 2 Nos 630A load break switch and 1No.

630 A SF6 Insulated VCB.

Make wise, configuration wise details of Working & Non-Working RMUs are separately

attached in Annexure-15. The bidder should on its own survey at respective RMU locations

so as to further get insights into the scope work & actual status.

 The Bidder has to go through scope of work as per contract.

 Before bidding Bidder may study, analyze actual site conditions of all RMU (as per

quantity mentioned in Schedule B and attached list), if bidder wants.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

4. Detail Scope of Work during this tender’s contract period including CMC & Guarantee Period

 The bidder shall specifically note that the quantities and operational status of the working and

non-working Ring Main Units (RMUs) are indicative and may vary at site. The classification of

RMUs as “working” or “non-working” is only a preliminary assessment, and the actual technical

condition shall be determined after detailed site inspection. The bidder may carry out an

independent survey if required. However, the bidder shall be required to cover all RMUs listed

in the final Purchase Order, irrespective of whether they have been considered or specified

under the working or non-working RMU category in this tender and irrespective of their actual

condition at site, as per the scope of work of this tender.

 Further, if prices are sought separately in the Price Bid for working and non-working RMUs, and

if any RMU is listed as working or non-working in this tender, the price quoted by the bidder in

the Price Bid (Schedule-B) shall be final. No benefit or price adjustment shall be allowed if the

actual condition of the RMU differs from that indicated in this tender. For example, if an RMU is

listed as working in this tender, the price quoted for a working RMU shall apply, irrespective of

its actual condition at site.

 No additional costs, beyond the per-RMU rates quoted by bidder in this tender, shall be

admissible under any circumstances.

 All direct and indirect costs, including incidental charges such as transportation, lifting, handling,

or any other expenses incurred for rectification, replacement, repair, or any other work in

accordance with the scope of work of this tender, shall be borne by the bidder and shall be

deemed to be included in the per-RMU rates quoted in this tender.

 Successful bidder has to plan such that all RMUs get operationalize within first 6 months from

date of award of contract. Meaning of an operationalized RMU will not only mean its core

functions working effectively- including mechanical & electrical interlocks & operations- but also

it should be in good state aesthetically, all its parts must be devoid of any damage, defect & RMU

as a whole should be able to operate correctly on receipt of respective remote command.

Further for all RMUs in operation, the bidder has to visit all RMUs twice in a year for general

checking & service of all parts of RMU. It is compulsory to carry out visit of all the RMUs within

first six months from the date of award and subsequent second visit in in remaining six months

i.e. before completion of contract.

 The successful bidder shall deploy a qualified manager, dedicated and exclusively assigned for

overall coordination and management of the works under this contract, throughout the contract

period at the PGVCL office.

 The indicative scope of rectification work that the bidder may be required to perform for various

RMUs includes, but is not limited to, the following activities:

o Providing new batteries in RMUs where batteries are missing, or replacing non-operative

o Rewiring or recabling within RMUs where cables have been damaged by rodents or other

o Implementing rodent-proofing measures to prevent future damage.

o Checking, restoration, and replacement of built-in Fault Passage Indicators (FPIs) of

RMUs, as required to ensure proper functionality.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

o The successful bidder shall be required to provide hands-on, theoretical, and practical

training sessions on basic troubleshooting, maintenance, and operation of RMUs to

PGVCL’s concerned staff.

o Checking, restoring & providing new earthing and termination for RMUs: Both

termination and earthing shall be checked for all RMUs. If either termination or earthing

is found to be ineffective, improper, or inadequate, it shall form part of the successful

bidder’s scope of work to restore or provide new effective earthing (chemical earthing,

wherever required) and to carry out proper termination of RMUs, so as to prevent future

failures or development of faults.Performing any other work necessary to make the RMU

fully functional and SCADA-ready, including the supply, replacement, or provision of

required major items, spares and accessories.

o Further all other activities notified in “Annexure-A: PROCESS CARD FOR REPAIRING OF

Ring Main Units (CHECK LIST)”

 The RMUs covered under this contract are SCADA-compatible but may not be SCADA-ready,

meaning that certain rectification works, replacements, or additions of parts/accessories may be

required to make them fully functional for SCADA integration.

 Although the supply, installation, and integration of FRTUs (Feeder Remote Terminal Units) into

SCADA-compatible RMUs does not form part of the bidder’s scope under this tender, it shall be

the bidder’s responsibility to ensure that all internal RMU rectifications, replacements, or

provisions of components/accessories required for successful FRTU integration are carried out.

 The bidder shall ensure that, upon completion of work, all necessary signals — including Digital

Inputs (DI), Digital Outputs (DO), and Analog Inputs (AI) etc. — could be readily available for

integration with FRTU so that they are remotely available for monitoring and operation from the

SCADA Control Centre

 Work Execution Schedule, Performance Monitoring and Consequences of Non-

Performance: The successful bidder shall complete the site survey and shall submit a month-

wise execution plan within 15 days from the date of award to PGVCL covering site visits,

rectification, repair of RMUs, and overall completion of work in accordance with the scope of

work under the contract.

It shall be ensured that all RMUs are visited and made operational as defined in the scope of

work within 6 months from the date of award. The month-wise plan shall be prepared in such

a manner that the scope of work proposed for each month is not less than the average work

required to achieve completion of all RMUs within the stipulated 6-month period.

The submitted plan shall be reviewed and approved by PGVCL. Once approved, the plan shall

be periodically reviewed. In case the successful bidder fails to perform or complete the work

as per the approved plan and falls short of the committed progress for two consecutive

months, PGVCL shall have the right to either reduce the quantity of RMUs awarded or

terminate the contract, wholly or partially.

In such cases, PGVCL may proceed with tenderization for the balance quantity of RMUs,

which, in the opinion of PGVCL, the successful bidder is unable to complete within the

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

stipulated 6 months from the date of award, in accordance with the scope of work under this

tender. The decision regarding which RMUs shall be removed from the successful bidder’s

scope of work shall rest solely with PGVCL, and the successful bidder shall have no right to

object to or choose which RMUs are retained or removed from their scope. Further, if the

rates received through tenderization for the RMUs removed from the successful bidder’s

scope are higher than the rates quoted by the successful bidder in the awarded AT, the

difference between the two rates shall be recovered from the successful bidder as a penalty

for all such RMUs shifted or removed from the scope of the awarded AT.

 Indicative Scope of Work during this tender’s contract period including CMC & Guarantee Period

Sr Particularly Works Cover Remarks

1 Visit for survey to repair, Repairing/Rectification/Maintenance of RMU and Submission

rectify and put RMU in testing of its equipments/parts. of Reports

operation within 6 (If any parts of RMU found missing/defective, the As per

months from date of same shall be provided/replaced by the bidder at its Check List

award of contract. own cost) (ANNEXURE-

(Inspection & Rectification/ Revalidation of

Each & Every Parts of RMU including Door, Door

accessories, Operational Handle, batteries &

battery chargers, Manual/ Motorized

circuits for its Operational Point Of view. Complete

testing, inspection & rectification of Manual,

Motorized Remote Mode of operation i.e. ensuring

Mechanical & electrical interlocks & operations.

Testing, Inspection & rectification/ revalidation of

indoor Terminations.)

2 Subsequent Visit after Preventive Maintenance and testing of all Submission

putting RMU in equipments of RMU. of Reports

operation.(Within six Inspection & Rectification/ Revalidation of Each & As per

month of award) Every Parts of RMU including Door, Door Check List

accessories, Operational Handle, batteries & (ANNEXURE-A)

battery chargers, Manual/ Motorized circuits for its

Operational Point Of view. (Complete testing,

inspection & rectification of Manually, Motorized

Remotely Mode). Testing, Inspection &

rectification/ revalidation of indoor Terminations.

(If any parts of RMU found missing/defective, the

same shall be provided/ replaced by the bidder at its

3 Second Visit after putting Preventive Maintenance and testing of all Submission

RMU in operation.(During equipments of RMU. of Reports

2nd half of the CMC year) Inspection & Rectification/ Revalidation of Each & As per

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Every Parts of RMU including Door, Door Check List

accessories, Operational Handle, batteries & (ANNEXURE-

battery chargers, Manual/ Motorized circuits for its A)

Operational Point Of view. (Complete testing,

inspection & rectification of Manually, Motorized

Remotely Mode). Testing, Inspection &

rectification/ revalidation of indoor Terminations. .

(If any parts of RMU found missing/defective, the

same shall be provided/replaced by the bidder at its

4 Rectification/ Replacement If the defect found in such RMUs; then, bidder have Submission

activity as required or to inspect and repair/replace defective / non – of Reports

demanded by field (if any working parts of RMU or entire RMU as per report As per

defect occur in between and get it working as per tender’s terms and Check List

CMC period) condition no matter what is the cause of damage or (ANNEXURE-A)

defect. This could be but not limited to those as per

Sr. No. 01 of this table.

5 CMC Complete Cover Warranty Maintenance Contract

(CMC) of RMU for Each and every parts including all

transportation.

5. DETAILS OF FACTORY SET UP

 In case two or more nos. of bidder agencies are found using common equipment / instruments

for repair / testing work, the PGVCL shall not permit such arrangement. If this is observed

further allotment of RMUs shall be stopped and contract shall be cancelled.

 The bidder agency shall have separate entity i.e. separate shed (not in same premises),

separate ownership, different partners / proprietor, different qualified engineers, separate

equipment /machineries/ instruments etc. In case any of theabove things is found common

for any bidder, the contract shall be cancelled.

6. TECHNICAL KNOW HOW

At least one full time qualified Engineer having minimum three years’ experience, shall

supervise various activities pertaining to repairs of damaged RMUs. Each & every test

certificate should be signed by qualified engineer of agency. The name of such Engineer with

his qualifications, passport size Photo and experience to be indicated in your offer. During

factory visit if qualified engineer is not found, the contract shall be cancelled.

7. SHIFTING OF PREMISES/ SHED

 In the same circle -In case of shifting of shed at other place of the same circle, the bidder has

to inform concerned SE after shifting of equipments/ machinery etc. at the new premises along

with the other relevant documents as per factory inspection report. PGVCL's engineer not

below the rank of EE of concerned Corporate Office and Circle Office jointly shall carryout

factory inspection and necessary approval for shifting of premises shall be issued by concerned

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

C.O. Only after that RMUs at the new premises shall be issued.

 In the other Circle - In case of shifting of premises in circle other than Circle allotted, after

shifting of all machinery/ equipments etc. to new premises, the bidder has to inform

concerned Circle office and concerned C.O. shall inform to Corporate office & C.O. in which

new shed is situated. PGVCL's engineers not below the level of EE of corporate office & C.O.

jointly shall carry out factory inspection and submit the report to PGVCL for approval. Before

shifting to new premises, bidder has to complete work of all the failed RMUs issued to them

by their original Circle. After shifting to new premises, in case of GP failed RMUs of old Circle

the transportation charges as decided by PGVCL shall have to be borne by the bidder and shall

be deducted from their bill pertaining to old Circle or new circle.

8. In case any instrument at the factory work is replaced/changed/required to be sent for repairs

during the period of contract, the same shall have to be intimated to The Chief Engineer

(PROJECT), PGVCL, and to the Circle and Divisional Head immediately or else contract will be

liable to be cancelled for full or part period. You shall havefactory shed with sufficient

open land, electric connection, having all required machinery / testing equipment and

permanent qualified experienced engineer. If the same is not observed during contractual

period, Company shall cancel the contract and the GP failed RMUs shall be repaired at your

risk and cost from other bidder agency till completion of guarantee period. Calibration with

NABL approved Lab should be insisted every year & on bidder of instrument.

 Running Account (RA) Bills

Running Account (RA) bills may be submitted quarterly, subject to completion of all specified

activities for the RMUs proposed to be billed, strictly in accordance with the scope of work and

contract conditions.

 Billing Period and Payable Amount

The contract period for each RMU shall be divided into two equal halves (First Half and Second

Half) corresponding to the mandatory minimum visits stipulated under the contract.

 The maximum payable amount per RMU in each half shall be 50% of the awarded unit rate

(AT amount) per RMU.

 Accordingly, the contractor shall be entitled to raise bills at the rate of (Awarded Unit Rate

per RMU ÷ 2) for each RMU per half-year, subject to satisfactory completion of all

 Quarterly Billing Restriction

Although RA bills may be submitted quarterly, no RMU shall be billed more than once in any half

of the contract period, irrespective of the number of visits or works carried out on that RMU

during the said half. The total payable amount per RMU for the entire contract period shall not

exceed the awarded unit rate for that RMU, irrespective of the number of visits or interventions.

 Eligibility of RMUs for Billing

Quarterly RA bills shall be raised only for those RMUs which have been successfully

attended/visited and for which all applicable works have been completed during the respective

billing period, in compliance with the scope of work.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

 Submission of Documents

Each RA bill shall be submitted along with the following mandatory documents:

 Location-wise checklist / process card for each RMU visit, duly signed by the authorized

representatives of PGVCL and the Contractor

 Details of work executed

 Statutory compliance documents, including EPF and other applicable statutory

Non-submission or partial submission of the above documents shall render the RA bill

ineligible for processing.

 Submission Procedure

RA bills shall be:

 Prepared in triplicate

 Serially numbered

 Submitted to the Chief Engineer (Project), Corporate Office, PGVCL, Rajkot

Upon verification and found in order, the bills shall be forwarded to the Accounts Section

for payment processing.

 Payment Timeline

Payment shall normally be released within 45 days from the date of submission of complete and

correct RA bills, subject to fulfilment of all contractual and statutory requirements.

 Performance Guarantee

The successful bidder shall furnish a Performance Guarantee for all RMUs (344 Nos.) covered

under the contract, in accordance with Clause No. 25 of the Conditions of Contract.

10.1 Bought out items from vendors/sub-suppliers:

All levies, duties, GST and Cess etc. payable on equipment/material components, sub-

assemblies, raw materials and any other items used for the bidder's consumption or

dispatched directly to the owner from its sub-supplier and any such taxes, duties levies

additionally payable shall be to bidders account and no separate claim on this behalf shall

be entertained by the PGVCL.

10.2 PGVCL’s GSTIN Registration Nos. is as under;

GSTIN: - 24AADCP1453C1ZZ

10.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

10.4 “In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is

required to pay new tax or duty, then the owner shall reimburse the contractor the new tax

or duty so paid by the contractor against submission by the contractor of documentary

evidence to the satisfaction of the owner.”

10.5 At the time of payment, statutory deduction will be made as per applicable rules and rates

for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on the

part of contractor.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

10.6 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government the applicability of GST and Cess, etc. in respect of this work. No separate claim

in this regard will be entertained by the PGVCL, as it is the responsibility of the Bidder to

pay all these taxes.

10.7 Goods and Service Tax (GST):

The F.O.R. destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services within the original contractual delivery

period. The amount of GST/ and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,

2017and all related ancillary legislations).

10.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST/ and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without /COMPANY making any specific Claim,

for the same, either from the Department or from you.

10.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. /COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

10.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the Bidder. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

10.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation

of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account

of GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto

by the supplier / contractor.

10.12 Further, the Company has a right to recover the amount of GST along with penal interest at

the applicable rate per annum if GST charged is not paid / short paid to the government or

fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier

/ Contractor within the stipulated time limit.

10.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of PGVCL’s statutory variation clause shall apply.

10.14 Input Tax Credit Benefit

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs/input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to COMPANY

from time to time

11. Statutory Variation / Changes in Taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess in the taxes

subsequent to your offer if it takes place within the contract period will be PGVCL account

subject to the claim being supported by documentary evidence. However, if any decrease takes

place during contract period the advantage will have to be passed on PGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

12. Taxes, Permits & Licenses

11.1 The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

INCOME TAX –TDS & GST-TDS

11.2 “Income-tax at source & GST-TDS at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate will be issued

to the contractor, however added as contractor has to submit separate invoice for supply parts

item as well as works part item separately, otherwise TDS will be deducted on entire invoice

11.3 Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

Contractor should quote accordingly i.e. inclusive of welfare cess.

11.4 Welfare Cess:

As per Welfare Cess Act, the welfare cess @ 1% is applicable and same is considered in price

bid. THE WELFARE CESS WILL BE PAID TO CONTRACTOR ON ACTUAL WORK EXECUTED

AMOUNT AS PER CONTRACT.

The contractor shall deposit 1% welfare cess as applicable to respective government

department. PGVCL shall pay the welfare cess by way of reimbursement to contractor on

production of documentary evidence of payment deposited thereof by contractor.

The modality of payment/reimbursement of welfare cess will be as under:

a On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concerned office.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

b Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

c Before release of payment of subsequent R.A. Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A. Bill.

d Before release of payment of Final bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill as well as of final bill on final bill

amount certified by PGVCL.

e Before release of payment in case of 1st & Final Bill, the contractor has to deposit the 1%

welfare cess on bill amount as certified by PGVCL and shall submit the documentary evidence

of payment deposited thereof.

f The contractor shall produce the receipt of payment of welfare cess from the respective

Government Department before submission of final bill otherwise final bill of the work will

not be finalized. Welfare cess payment will be reimbursed on production of evidence.

13. SECURITY DEPOSIT & PERFORMANCE GUARANTEE

 SECURITY DEPOSIT

The bidder agency has to pay security deposit equal to 5% of the total Contract Price towards

faithful performance of the Contract in accordance with the terms and conditions specified

therein & signed the Contract Agreement within 15 days after receipt of LOA to Chief Engineer

(PROJECT), PGVCL, Corporate Office, RAJKOT either in cash/ Demand Draft issued by any

approved Bank in favor of PASCHIM Gujarat Vij Company Limited payable at RAJKOT or in the

form of e-Bank Guarantee from Nationalized Bank and as approved by Govt. Securities prior to

The Security Deposit will be returned to the Contractor without any interest after the

successful completion of work and submission of the Performance Guarantee as well as No

Objection Certificate received from Circle Office. No interest will be paid on the Security

 PERFORMANCE GUARANTEE

The Performance Guarantee amounting to 5 % of the Contract value has to be furnished either

in the Form of Demand Draft or in the form of e-Bank Guarantee on stamp paper. PBG should

be valid for 6 months from the date of completion of order. The PBG should for the full period

i.e. 6 months and should have a clear one-time validity for the full period. PBG for an interim

period will not be allowed. In case of expiry of BG before the said period the same should be

got extended / renewed by you (without vacuum period and waiting for PGVCL’s intimation

seeking extension) till the completion of said period by you at least one month before the

expiry of the validity, failing which PGVCL will be at liberty to en-cash the same, without

entering to further correspondence, formalities, etc. in the matter.

The Supplier / Contractor has to submit Bank Guarantee with validity period of additional (01)

month i.e. more than actual guarantee / warrantee period to safe guard PGVCL’s interest in

case of any, eventually happening on the last day of guarantee / warrantee period after office

hour of the bank or bank holiday.

Performance Bank Guarantee will be returned to the contractor after completion of guarantee

period as well as No Objection Certificate issued by Circle Office.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

The agency shall have to submit Insurance / Bank Guarantee of Rupees 10 Lakhs to the Chief

Engineer (PROJECT) within one month on receipt of the order. This amount of guarantee will

be enhanced in proportion to the total number of RMUs lying in custody of bidder agency at a

time if necessary. The agency shall have to insure at their cost, the Company's materials against

all risks like theft, misappropriation, riots, fire etc. and due intimation of having done so shall

be sent by him to CE (PROJECT), PGVCL, Corporate Office, RAJKOT. The bank guarantee against

insurance will be returned after receipt of all RMUs lying in custody of bidder and completion

of contract as well as No Objection Certificate received from Circle Office, BHAVNAGAR.

15. EXTENSION OF CONTRACT PERIOD

The contract for CMC of RMUs shall be for one year and based upon the performance,

necessary extension shall be given up to additional two years on mutual agreement. For

performance measurement, actual quantifiable performance criteria relevant to tender’s

scope & field office comments and suggestions shall be taken into consideration. Company

reserves the right to cancel the contract in between also.

16. SETTLEMENT OF DISPUTE

In case of any dispute, the decision of the Chief Engineer (Project) will be final and binding to

bidder agency. All questions, disputes or differences arise under, out of or in connection with

the tender / contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is

situated i.e. RAJKOT.

17. The contract or any part thereof shall not be sublet to any other agency/individual.

In case of body damage of RMUs, charges for repair shall be paid after prior approval of

estimate from Competent Authority. The rate quoted should be net of salvage value.

The following details shall have to be written on nameplate to be provided additionally with

only on repaired RMUs within contract, at the time of repair.

1. Property of PGVCL

2. Name of Division.

3. RMU unique ID No.

4. Name of bidder

5. Date of Repair

6. Date of expiry of guarantee after repair

7. SR No as per bidder's record

No bidder will remove the original nameplate on receipt of RMUs for repairs. The original name

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

plate of the manufacturer shall also be retained. If the original name plate is missing, the

following details have to be provided as per specimen given in addition to above.

PGVCL/BHAVNAGAR / RMU CMC / Specification / R1 :-

Type Serial Number

Ir 630 A Work Order No:

Date of Dispatch SF6 Volume

Due date of Guarantee Filling Pressure

RMU Motor Operating Voltage Maximum OperatingPressure

Phase. No. of time job Repaired

PROPERTY OF PGVCL

Irrespective of availability or non-availability of nameplate of original manufacturer/ bidder,

bidder has to provide the additional nameplate duly riveted above nameplate of original

manufacturer. The nameplate shall be as per PGVCL drawing containing all the above-specified

details duly printed and Sr. No. of bidder & date of dispatch & other details shall be provided.

The record of such details – Sr. No. of RMU, date of dispatch shall be maintained. On the basis

of this, guarantee period of RMU shall be reckoned.

The bidder shall have to repair with ingress protection degree of IP54 as RMU are specifically

for outdoor installation. They shall also be suitable for conditions in which they will be exposed

to heavy industrial pollution, and high levels of airborne dust.

The bidder shall keep proper records of drying of every active part mentioning estimate,

weight of RMU and megger value. During checking, if records are not found from bidder

agencies, the contract shall be cancelled.

Those RMU which are repaired at factory site during CMC, paint shall be applied on clean dry

surfaces under suitable atmospheric conditions by seven tank process and powder coating.

The overall paint thickness shall not be less than 100 microns ±25micron as standard. The

paint shall not scale off or crinkle or be removed by abrasion during normal handling. The

enclosure of the RMU shall be painted with shade Dark Gray i.e. RAL 7032. Sufficient quantity

of touch-up paint shall be furnished for application at site. Paint shall be capable to withstand

in saline conditions.

Also “PGVCL” symbol of size 4” to be painted with Red Colour on front side of RMU to identify

PGVCL RMU from distance.

22. TESTING OF RMUs AFTER REPAIRS

Each and every RMUs shall be tested by bidder and the same shall bebacked by the

factory’s quality control department test reports.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Conformity with drawings and diagrams,

Resistance test for the circuit

Mechanical operation tests.

Micro ohm test (contact Resistance test) for the assembly inside the tank

High voltage withstands.

Secondary test to ensure the proper functioning of the live line indicators, faultpassage

indicators and relays.

The each and every RMU repaired shall be tested for routine test as stated above.Every

agency shall maintain a register for each RMU tested. The register kept giving details of testing

of all the tests carried out as specified in the clause shall be checked by the inspecting officer

of the PGVCL at any time and the same shall be produced for verification. In case, the register

is not found with appropriate details, the action taken by the PGVCL shall be binding to the

A team from PGVCL shall visit the works of agency at any time and verify, assessment for RMU

repairing, quality of components used, testing instruments, machineries / equipment, test

reports of earlier RMUs tested etc. They may also witness some or all tests on the RMUs

available in the factory / workshop of the agency. Agency shall give co-operation to this team

during its visit and furnish all the details required by them. In case any default is observed

during this visit, necessary action shall be taken against agency & Company may cancel the

contract / black list the agency. o ensure the quality of materials supplied for rectification or

any other work in accordance with the scope of work under this contract, additional

information and/or documents, including type test reports of the materials supplied, shall be

submitted as and when required by PGVCL.

24. SERVICE LEVEL AGREEMENT & PENALTY

24.1 SERVICE LEVEL AGREEMENT FOR VISIT: -

Sr. Particularly Nos. of RMU Work Carried Penalty plus applicable taxes

No. (TimePeriod) Visit Out (if any)

As and All RMUs Per Day ₹7,500/-, subject to

1 when covered under Within 24 Hrs a maximum penalty of

required contract ₹50,000 per RMU.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

1. 10% of the total payable

amount per RMU* shall be

levied if the visit is

conducted after 15 days

from the stipulated timeline

of the respective half-year

2 1 Half 344 tender’s scope 2. 20% of the total payable

of work amount per RMU* shall be

levied if the visit is

conducted after 30 days

from the stipulated timeline

of the respective half-year

3. 35% of the total payable

amount per RMU* shall be

levied if the visit is

conducted after 45 days

from the stipulated timeline

of the respective half-year

4. 50% of the total payable

nd As per amount per RMU*, subject

3 2 Half 344 tender’s scope to a maximum penalty of

of work ₹50,000/- per RMU plus

applicable taxes (if any),

shall be levied if the visit is

conducted after 60 days

from the stipulated timeline

of the respective half-year

* A penalty amount ceiling of ₹50,000 per RMU plus applicable taxes (if any) shall be applicable

for all percentage slabs, i.e., from 10% to 50%. Further, the total payable amount per RMU

shall be the applicable unit rate at which the contract is awarded for the entire contract

period, and not the payable amount for the visit (Unit AT rate / 2).

24.2 SERVICE LEVEL AGREEMENT FOR RECTIFICATIONS: -

Sr. Penalty plus

Rectification Work CarriedOut

Particularly applicable taxes

No. Location TimePeriod (if any)

Rectification/Repairing 3 Days from

1 At site subject to a

/Revalidation work of RMU Visit

penalty of 150%

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

taxes and levies

if any) for that

penalty of 200%

Rectification/Repairing At Plant/ Works/

2 30 Days from Visit of the AT rate

/Replacement work of RMU Factory

taxes and levies

if any) for that

Further, for the purpose of visit compliance, an RMU shall be considered as visited even if the visit

is an emergency visit carried out as per field requirements, provided that all activities as per the

prescribed checklist have been completed and the checklist is duly signed.

PROVIDING SPARE WORKING RMU: -

The bidder has to arrange for balance 3 % or more working spare RMUs (complying standards) for

replacement of failed RMU within 24 Hrs. Bidder’s spare RMU which is installed on temporary basis

must be replaced by PGVCL original repaired RMU as per time line given. Necessary approval

required before installation of RMU i.e. type test, IP 54 etc. as per latest IS. Bidder has to submit all

details of 3% spare RMUs for physical verification at the time of bid submission.

The time limit specified in the Bid for carrying out the work shall be strictly adhered to by the

contractor. The work shall, throughout the stipulated contract period, proceed with due diligence,

time being the essence of the contract.

Failing this, PGVCL shall take action in accordance with Section-IV: Scope of Work, including but not

limited to partial or full termination of the contract, reduction in scope (quantity), and recovery of

For calculating delayed portion, the date of actual completion of work shall be considered. For the

purpose of penalty calculation, all oral and written communications, duly supported by evidence and

exchanged between the successful bidder and PGVCL, shall be considered. The penalty will be

invariably deducted from the bill of the contractor and no refund will be given unless the competent

authority approved the waiver/ reduction in penalty. The total penalty to be collected/ levied shall

be subject to ceiling of 10% plus applicable taxes (if any) as applicable of the Contract Value as

mentioned in contract (A/T) (i.e. End cost including all taxes and levies if any) i.e. the ceiling shall be

with reference to total contract value with End cost including all taxes and levies if any as applicable

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

of the Contract.

Due consideration will be given for waiver / levy of penalty only for the reason absolutely beyond

suppliers control (e.g. Force Majeure conditions as laid down in thelaid down in the DGS & D, Clause

reproduced hereunder) for which documentary evidence will have to be provided.

The request for extension in delivery giving reasons and supporting documents shall have to be made

within one month on completion of the supply only.

The request made after one month on completion of the supply shall not be entertain and rejected

out rightly without any correspondence.

No request for waiver / levy of penalty will be entertained / reviewed during the execution of order.

25.1 The Contractor shall warrant that the all RMU (344 Nos.) which fall under contract, in

accordance with the Contract documents are free from defects in material / equipment and

workmanship for a period of six (6) months for whole PGVCL from the date of completion of

25.2 In case of failure of the RMU or any other equipment within guarantee period contractor shall

replace within 24 hours. For the same contractor shall keep sufficient required numbers of

RMU as a spare (as per clause). If fails, then penalty at the rate of rupees 10000/- (Ten

Thousands Only) plus GST applicable per hour shall be imposed for non-compliance of the

25.3 In the event of any emergency where in the judgment of the Engineer, delay would cause

serious loss or damages, repairs or adjustment may be made by the Engineer or a third party

chosen by the Engineer without advance notice to the Contractor and the cost of such work

shall be paid by the Contractor. In the event such action is taken by the Engineer, the

Contractor will be notified promptly and he shall assist wherever possible in making necessary

corrections. This shall not relieve the Contractor of his liabilities under the terms and

conditions of the Contract.

25.4 While attending repairs of the RMUs, the bidder shall ensure that guaranteed technical

particulars and performance of the same are maintained for repaired RMUs.

25.5 During the joint inspection, bidder shall thoroughly check-up each and every parts of the unit

in presence of PGVCL’s Engineers. If the tenderer fails to perform or defaults in execution of

the term and condition of orders placed or if PGVCL suffers any financial loss due to this, then

PGVCL will be at liberty to adjust the amount from other orders of the same firm or by en-

cashing the PBG and stop dealing action taken.

25.6 In the event of poor service performance in guarantee period, PGVCL may initiate action of

stop deal / blacklist against successful bidder or encashment of BG / PBG submitted by

successful bidder in GUVNL or its subsidiary company etc. at its sole discretion.

26. MINIMUM REQUIREMENT FOR AGENCY

THE REPAIRING AGENCY SHALL HAVE THE FOLLOWING REQUIREMENT.

1. Independent constructed factory shed.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

2. Sufficient open land for storing of failed/repaired RMU with movement ofman/ material/

3. Loading and unloading facility for failed/repaired RMU.

4. Permanent Electric connection.

5. All necessary machinery for repairing of RMUs

6. Chain pulley block of 2 ton capacity or electric hoist of similar capacity.

7. Testing equipment suitable to carry out all acceptance test along with calibrated

8. Test bench for conducting acceptance test with high accuracy class of meters.

9. List of machinery as per Annexure B-1.

10. List of testing instruments as per Annexure B.

11. Proof of owner ship deed.

12. List of partner/director.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Bidding Forms; Attachments; and Formats

ACKNOWLEDGEMENT

The Chief Engineer (PROJECT),

PASCHIMGUJARAT VIJ COMPANY LTD.,

CORPORATE OFFICE,

Sub: Rectification and SCADA Readiness of Ring Main Units with One Year Complete Cover

Warranty Maintenance Contract (CMC) of Non-working & Working Ring Main Units (RMUs)

of various Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.

Ref: 1) Tender No. PGVCL/Project/SCADA/RMU CMC/2025-26/201 Opened on Dated

2) Your Order No.

We acknowledge with thanks receipt of your above referred order

for Rectification and SCADA Readiness of Ring Main Units with One Year Complete Cover Warranty

Maintenance Contract (CMC) of Non-working & Working Ring Main Units (RMUs) of various

Configurations under Jurisdiction of Bhavnagar Circle, PASCHIM Gujarat Vij Company Limited. We

agree with the terms and conditions mentioned by you in your order

In case of not fulfillment of any of the terms and conditions of the above said order, our order shall

be cancelled and the decision of the PGVCL shallbe binding to us. We shall also not claim for the

conditions mentioned in any of our letters written to the Company against this tender.

Thanking you, yours faithfully,

Seal of theCompany

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

PROCESS CARD FOR REPAIRING OF Ring Main Units (CHECK LIST)

WORK ORDER NO: DATE:

Type :- 2w/3w APP. NO.

SERIAL NO of RMU:

SR. PROCESS STAGE (OK/ Not Action taken (if Not OK)

Visual Display forLED Working

2 PT Voltage Indicator

3 SF6 Gas Indicator

AC Voltage at Output of Auxiliary Transformer

5 AC Voltage at Battery Charger Input

6 DC Voltage at Battery Charger Output

DC Voltage at Battery Terminals of RMU &

7 FRTU (if installed) without supply

8 DI/DO Cable Position

9 RMU Status(Working/Not Working)

10 Operation point of View

e) Manually working.

f) Motorized Working.

g) Smoothness for working

h) Gas Level position

12 I.R VALUE (AFTER TANKING)

R/Y/B phase bushing /EARTH

13 PRE-SEALING TESTS (At factory level)

a) NO LOAD TEST

b) D.V.D.F. TEST.

c) FULL LOAD TEST.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

14 SEALING & TEST.

15 Checking of Cable compartment Door

16 Checking of indoor Cable termination

Checking & Repairing interlock of RMU

17 Mechanism (LBS/VCB/Earthing)

18 CT Current & PT Voltage available for MFT

19 Contact Resistance

Signature of Contractor Representative Signature of PGVCL Engineer

NOTE: During the execution phase, after a sample pilot visit, the checklist-cum-process card format

and fields shall be subject to change, with due approval of PGVCL.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

LIST OF TESTING INSTRUMENTS

(TO BE SUBMITTED- SCAN COPY IN TECHNICAL STAGE)

No. Item Qty Make Sr. No. of Range Accuracy Date of No. &Date

Instrument Calibration

1 Breaker Analyzer 1 No

Contact resistant

2 1 micro ohm to

3 2 mili ohm -20 K

Digital Pressure

4 Indicator 0-2 Bar 1 No

6 H.V. and P.D.

Portable HV Kit0 – 1 No

Insulation Tester

Digital Multi Meter

9 Digital clamp 1 No

10 Insulation Testing 1 No

CYCLE 250V, 500V,

12 STOP WATCH 1 No

13 CLIP ON METER 1 No

14 OF TEST BENCH 1 No

NOTE: ALL THE TESTING INSTRUMENTS SHALL BE CALIBRATED ONCE IN A YEAR

INGOVERNMENT/NABL APPROVED LABORATORY. CALIBRATION CERTIFICATE

SHOULD BE MADE AVAILABLE TO INSPECTOR WHENEVER ASKED FOR DURING

TESTING /INSPECTION. All testing equipment's should be 0.5 class accuracy or

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

LIST OF MACHINERY

(TO BE SUBMITTED- SCAN COPY IN TECHNICAL STAGE)

DESCRIPTION QTY MAKE SR. NO.

1 Primary injection kit 1 NO.

2 Contact Resistance kit 1 NO.

3 High Voltage test kit 1 NO.

4 5.KV Meggar installation 1 NO.

5 DRILLING MACHINE 1 NO.

6 Circuit Breaker testing Kit 1 NO.

7 HV Test Kit 1 NO.

CHAIN PULLEY BLOCK WITH LOADING & UN

8 LOADING ARRANGEMENT 2 TON CAPACITY. 1 NO.

OVEN/DRIER WITH 1 HP MOTOR 8 KW

CAPACITY 100 DEG. C TEMP (Temp. controlled

11 VARNIER CALIPERS AND GUAGE METER 1 NO.

12 WELDING MACHINE-300 AMP 1 NO.

13 GAS CUTTING CYLINDER AND EQUIPMENT. 1 NO.

14 CIRCLE CUTTING MACHINE 1 NO.

15 WEIGHING MACHINE 1 NO.

16 SHEARING MACHINE 1 NO.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Repairing works detail

(TO BE SUBMITTED- SCAN COPY IN TECHNICAL STAGE)

No. Particulars Description

1. Name of Repairing Agency

2. Address & Phone No:

3. SSI Registration No. & Date

4. Details of Shed

B) Built up Area

5. Type of shed- own / rental

6. Proprietorship / Partnership / Company

A) Name of Proprietor/ partners /

B) Residential Address

C) Office Address

7. A) Name of Engineer

C) Qualification

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

(Under taking & Bid Validity)

(TO BE SUBMITTED- SCAN COPY IN TECHNICAL STAGE)

Subject: Rectification and SCADA Readiness of Ring Main Units with One Year Complete Cover

Warranty Maintenance Contract (CMC) of Non-working & Working Ring Main Units

(RMUs) of various Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.

In connection with the above subject, I / We confirm the following:

1 I / We the undersigned have read and examined the Tender Document No.

PGVCL/Project/SCADA/RMU CMC/2025-26/201, for Rectification and SCADA Readiness of Ring

Main Units with One Year Complete Cover Warranty Maintenance Contract (CMC) of Non-

working & Working Ring Main Units (RMUs) of various Configurations under Jurisdiction of

Bhavnagar Circle, PGVCL.

2 I / We declare that our offer is strictly in line with Tender scope of work. Further, I / Wealso agree

that additional conditions/ deviations, if any, found in bid, the offer shall be out rightly rejected

without assigning any reason thereof.

3 I / We hereby submit our bid and undertake to keep our bid valid for a period of 180 days after

the bid submission deadline date. I / We hereby further undertake that during said period I /

We shall not vary/ alter or revoke my/ our bid.

This undertaking is in consideration of PGVCL agreeing to open my bid and consider and

evaluate the same for the purposes of award of rate contract as per the bid documents.

Should this bid be accepted, I / We also agree to abide by and fulfill all the terms,conditions

and provisions of the above mentioned bid documents.

Signature along with Seal of Co.

(Duly authorized to sign the TenderOn behalf of the

Name: Designation:

Witness: (In block letters)

Date & Postal Address

Name & Address Telegraphic Address:

E – Mail Address: __________

Telephone No. ____________

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Sr. No. Particulars Remarks

Bank Guarantee Format for Bid To be submitted with Bid

Security/EMD Documents

Bank Guarantee (For Period of To be submitted after

2 Appendix – II

Execution of Works) LOA

To be submitted after

3 Appendix – III Contract Agreement

Bank Guarantee (For Guarantee To be submitted after

4 Appendix – IV

Period) completion of works

Combined Bank Guarantee (For Period

To be submitted after

5 Appendix – V of Execution of works and Guarantee

ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG MARKING FOR

INDENTIFICATION.

ALL FILLED ANNEXURES ARE MANDATORY TO BE SUBMITTED WITH PHYSICAL BID.

THE BID WILL BE OUTRIGHTLY REJECTED IF, BIDS SUBMITTED WITHOUT PROPERLY FILLED

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Format of Bank Guarantee for Bid Security

{To be on non-judicial stamp paper of Rupees One Hundred Only (INR 300/-) or appropriate value as

per Stamp Act relevant to place of execution, duly signed on each page.}

RFB No.: ……………………………………………………. Bank Guarantee No. ……………………. Dated: ……………….

The Chief Engineer (Project),

Paschim Gujarat Vij Company Ltd.,

Regd. & Corporate Office,

Laxminagar, Nana Mava main road,

RAJKOT-360004, GUJARAT-INDIA

Dear Sir/ Madam,

WHEREAS M/s. ____________________________________ (name & address of the firm) having

their registered office at _____________________________________ (address of the Bidder’s

Registered Office) (hereinafter, the “Bidder”) wishes to participate in the tender No.

____________________________________ issued by PASCHIM GUJARAT VIJ COMPANY LIMITED

(Hereinafter, the Utility) for _______________________________________ (Name of the

Package/Contract title).

And WHEREAS a Bank Guarantee for Rs.____________ (amount of EMD) valid till _________

(mention here date of validity of this Guarantee shall be valid for the period of at least six months

from the last date of submission of bid of this RFB which is required to be submitted by the Bidder

along with the RFB.

We, ____________________________ (name of the Bank and address of the Branch giving the Bank

Guarantee) having our Registered Office at ___________________________________ (address of

Bank’s Registered Office) hereby give this Bank Guarantee No. ________________ dated _________

and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from

the utility or any Officer authorized by it in this behalf any amount not exceeding Rs.

(in words) to the utility on behalf of the Bidder.

We ___________________________ (name of the Bank) also agree that withdrawal of the Bid or

part thereof by the Bidder within its validity or Not signing the Contract Agreement or Non-

submission of Security Deposit/Performance Security by the Bidder within the stipulated time of the

Letter of Award to the Bidder or any violation to the relevant terms stipulated in the RFB would

constitute a default on the part of the Bidder and that this Bank Guarantee is liable to be invoked

and en-cashed within its validity by the utility in case of any occurrence of a default on the part of

the Bidder and that the amount is liable to be forfeited by the utility.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

This Guarantee shall be valid and binding on this Bank up to and inclusive of ____________________

(mention here the date of validity of Guarantee) and shall not be terminable by notice or by

Guarantor for the reason of change in the constitution of the Bank or the firm of Bidder Or by any

reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alternations made, given, conceded with or without our knowledge or

consent by or between the Bidder and the utility.

NOTWITHSTANDING anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted

to Rs. __________ (Amt. of Bid dsecurity.) (Rupees ____________________________________) (in

words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before _______ (Date

of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under.

Insert the address of the Bank with complete postal [Insert signature of the Bank’s Authorized Signatory]

branch code, telephone and fax numbers, and

official round seal of the Bank]

……………………………. [Signature] (Notary Public)

INSTRUCTIONS FOR SUBMITTING BANK GUARANTEE

1. Bank Guarantee to be executed on non-judicial stamp paper of appropriate value as per Stamp

Act relevant to place of execution.

2. The Bank Guarantee by Bidder shall be given from any Scheduled Commercial Bank.

3. The full address along with the Telex/Fax No. and e-mail address of the issuing bank to be

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Format of Bank Guarantee for Performance Guarantee (PBG) towards execution / supply Period

as per Commercial Terms and Conditions of RFB.

{To be on non-judicial stamp paper of Rupees One Hundred Only (INR 300/-) or appropriate value as

per Stamp Act relevant to place of execution, duly signed on each page.}

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our

registered office at (Address of Bank’s registered office) hereby give this Bank Guarantee No.

dated________ and hereby agree Unequivocally and Unconditionally to pay

immediately on demand in writing from the beneficiary Company (Paschim Gujarat Vij

Company Limited) or any officer authorized by it in this behalf any amount up to and not exceeding

Rs. (Amount of Performance Guarantee towards execution/ supply period), (Rupees (in

words)) to the said (Paschim Gujarat Vij Company Limited) on behalf of M/s. who have entered

into a contract for the supply/works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change

in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time

or variations or alterations made, given conceded or agreed, with or without our knowledge or

consent, by or between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall remain in force until

(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the Bank

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Please Mention here Complete Postal Signature of the Bank’s Authorized

Address of the Bank with Branch Code, Signatory

Telephone and Fax Nos. With Official Round Seal.

The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the

Finance Department, Govt. of Gujarat (GoG) issued GR No. FD/MSM/e-file/4/2023/4020/DMO dt.

11.03.2024 and its time to time updation.

While issuing a bank Guarantee, the issuing applicant must mention receiver’s detail as under;

Name of bank: ICICI Bank

IFSC Code of Bank: ICIC0000848

Branch Name: ICICI Bank Yagnik Road

Additionally, for the utilization of the e-Bank Guarantee (e-BG) Platform of NeSL, PGVCL also accept

e-bank guarantees.

For issuance of e-BG required necessary Details of PGVCL is as below:

1. Name of Beneficiary's Representative - PASCHIM GUJARAT VIJ COMPANY LIMITED

2. Beneficiary Email Id - [email protected]

3. Beneficiary Mobile No. - 0281-2380425

4. Beneficiary PAN - AADCP1453C

5. Beneficiary Date of Incorporation/Birth -15.09.2003

6. Beneficiary Legal Constitution - Government

7. Beneficiary UIN Number - AADCP1453C

8. Beneficiary BU Code – D1 (As per list Business activity code – D1 - Electric Power generation,

transmission and distribution)

9. Portal ID- NESL Platform.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

THIS AGREEMENT made on this ____ day of ______ Two Thousand Twenty Six.

M/s.___________________________________________________, having Registered Office at

India and it Works at

represented by Mr. _____________________ Authorized Person of the ONE PART.

PASCHIM Gujarat Vij Company Ltd, having Registered Office at Laxminagar, RAJKOT and

represented by __________________________________________________ of the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the RFB No ____________________________

of the Paschim Gujarat Vij Company Limited for supply of

____________ as specified and as per delivery instructions provided in the Acceptance of Tender

(AT) / Letter of Acceptance (LOA) issued vide No

_______________________ by the Paschim Gujarat Vij Company Limited at the accepted respective

prices or rates mentioned against the said items / materials.

AND WHEREAS THE PGVCL has accepted the tender of the Supplier for the supply for the total sum

*including / excluding taxes upon the terms and subject to the conditions herein mentioned in the

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said

documents of the Schedule are deemed to form part of this agreement and included in the

expression “the Supply” wherever herein used, upon the terms and subject to the conditions

hereinafter mentioned.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT:-

I) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No.

______________________________________________ as well as in the form of Acceptance

of Tender (AT) / Letter of Acceptance (LOA) No.

hold good & valid during the period of this Agreement.

II) The supplier shall do and perform for all supplies and things in this agreement mentioned

and described or which are implied therein or there from respectively or are reasonably

necessary for the in-time and in manner supplies as mentioned and subject to the general /

commercial terms & conditions and stipulations contained in this agreement.

III) In consideration of the due provision, executions, completion of the Supply, as agreed to by

the Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money

as and when they become due and payable to the supplier under the provisions of the

agreement and such payment to be made at such times and in such manner as provided in

IV) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier

has deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs

______) with the Purchaser Company towards performance guarantee of execution period

i.e. for security deposit of the supply material / items.

V) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser

Company may give a notice in writing to rescind, determine and put to an end to the A/T

without prejudice to the right of the Purchaser company to claim damages for antecedent

breaches thereof on the part of the Supplier and also to claim reasonable compensation /

risk & cost purchase for the loss occasioned by the Purchaser Company due to failure of the

Supplier to fulfill the Order as certified in writing by the Purchaser for which Certificate shall

be conclusive evidence of the amount of such compensation payable by the Supplier to the

VI) The Purchaser Company shall not be bound to take the whole or any part of the ordered

quantity herein or therein mentioned in the LOA / AT and may cancel the contract at any time

after giving TWO MONTH’S NOTICE IN WRITING without compensating the Supplier.

VII) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply

during Guarantee / Warranty period including for the quantity mentioned in the repeat order,

if any as per the terms & conditions of the LOA / AT.

VIII) Any Notice in connection with the Supply including the Notice for termination may be given

by the Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms

& Conditions of the LOA / AT.

IX) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier

fails to deliver the materials, the same shall be governed as per the Tender Documents.

X) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

may be altered by mutual agreement as per the policy of the purchaser Company and if so

altered shall not be deemed or construed to mean or apply to affect or alter other general /

commercial terms & conditions of the agreement and the agreement so altered or revised

shall be and shall always be deemed to have been adhered subject to and without prejudice

to said stipulation.

XI) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

1. Offer (Bid) of M/s._____________________________ for Tender No.

2. Scope of works.

3. Tender’s terms and conditions.

In witness whereof the parties here to have set their hands and seals this day, month and

year first above written.

1. Signed, Sealed and delivered by:

Authorized Person

In the presence of Name, Full Address & Signature:

2. Signed, Sealed and Delivered by:

For and on behalf of M/s. PASCHIM Gujarat Vij Company Ltd. (Purchaser),

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

PGVCL, Corporate office,

In the presence of Name, Full Address & Signature:

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Format of Bank Guarantee for Performance Guarantee (PBG) towards Guarantee/ Warranty

Period as per commercial terms and conditions of RFB.

{To be on non-judicial stamp paper of Rupees One Hundred Only (INR 300/-) or appropriate value as

per Stamp Act relevant to place of execution, duly signed on each page.}

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our

registered office at (Address of Bank’s registered office) hereby give this Bank Guarantee No.

dated____ and hereby agree Unequivocally and Unconditionally to pay immediately on

demand in writing from the Beneficiary Company (PASCHIM Gujarat Vij Company

Limited) or any officer authorized by it in this behalf any amount up to not exceeding Rs.

(Amount of Performance Guarantee towards Guarantee/ Warranty period), (Rupees

(in words)) to the said______ (PASCHIM Gujarat Vij Company Limited) on behalf of

M/s. __________ who have entered into a contract for the supply/works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change

in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time

or variations or alterations made, given conceded or agreed, with or without our knowledge or

consent, by or between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall remain in force until

(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the Bank Guarantee), all

rights of the Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Please Mention here Complete Postal Address Signature of the Bank’s Authorised

of the Bank with Branch Code, Telephone and Signatory

Fax Nos. with Official Round Seal.

The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the

Finance Department, Govt. of Gujarat (GoG) issued GR No. FD/MSM/e-file/4/2023/4020/DMO

dt. 11.03.2024 and its time to time updation.

While issuing a bank Guarantee, the issuing applicant must mention receiver’s detail as under;

Name of bank : ICICI Bank

IFSC Code Of Bank : ICIC0000848

Branch Name : ICICI Bank Yagnik Road

Additionally, for the utilization of the e-Bank Guarantee (e-BG) Platform of NeSL, PGVCL also

accept e-bank guarantees.

For issuance of e-BG required necessary Details of PGVCL is as below:

1. Name of Beneficiary's Representative - PASCHIM GUJARAT VIJ COMPANY LIMITED

2. Beneficiary Email Id - [email protected]

3. Beneficiary Mobile No. - 0281-2380425

4. Beneficiary PAN - AADCP1453C

5. Beneficiary Date of Incorporation/Birth -15.09.2003

6. Beneficiary Legal Constitution - Government

7. Beneficiary UIN Number - AADCP1453C

8. Beneficiary BU Code – D1 (As per list Business activity code – D1 - Electric Power generation,

transmission and distribution)

9. Portal ID- NESL Platform

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

[Combined Performance Guarantee (PBG) towards Execution /supply Period and Guarantee/

Warranty Period as per commercial terms and conditions of Tender]

{To be on non-judicial stamp paper of Rupees One Hundred Only (INR 300/-) or appropriate value as

per Stamp Act relevant to place of execution, duly signed on each page.}

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our registered

office at (Address of Bank’s registered office) hereby give this Bank Guarantee No. _________

Dated______________ and hereby agree Unequivocally and Unconditionally to pay immediately on

demand in writing from the Beneficiary Company PASCHIM Gujarat Vij Company Limited or any

officer authorized by it in this behalf any amount up to not exceeding Rs. ___________(Amount

of combined Performance Guarantees towards Execution /supply Period and Guarantee/

Warranty Period), (Rupees (in words)) to the PASCHIM Gujarat Vij Company Limited on behalf

of M/s._______________who have entered into a contract for the supply/works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change in the

constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever

and our liability hereunder shall not be impaired or discharged by any extension of time or variations

or alterations made, given conceded or agreed, with or without our knowledge or consent, by or

between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall remain in force until_______(Date of

validity of the Bank Guarantee). Unless demands or claims under this Bank Guarantee are made to

us in writing on or before (Date of validity of the Bank Guarantee), all rights of the Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized

Address of the Bank with Branch Code, Signatory with Official Round Seal.

Telephone and Fax Nos.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the

Finance Department, Govt. of Gujarat (GoG) issued GR No. FD/MSM/e-file/4/2023/4020/DMO dt.

11.03.2024 and its time to time updation.

While issuing a bank Guarantee, the issuing applicant must mention receiver’s detail as under;

Name of bank : ICICI Bank

IFSC Code Of Bank : ICIC0000848

Branch Name : ICICI Bank Yagnik Road

Additionally, for the utilization of the e-Bank Guarantee (e-BG) Platform of NeSL, PGVCL also accept

e-bank guarantees.

For issuance of e-BG required necessary Details of PGVCL is as below:

1. Name of Beneficiary's Representative - PASCHIM GUJARAT VIJ COMPANY LIMITED

2. Beneficiary Email Id - [email protected]

3. Beneficiary Mobile No. - 0281-2380425

4. Beneficiary PAN - AADCP1453C

5. Beneficiary Date of Incorporation/Birth -15.09.2003

6. Beneficiary Legal Constitution - Government

7. Beneficiary UIN Number - AADCP1453C

8. Beneficiary BU Code – D1 (As per list Business activity code – D1 - Electric Power generation,

transmission and distribution)

9. Portal ID- NESL Platform

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

Sr. No. Annexure Details Particulars

1 Annexure – 1 Self-Declaration and undertaking.

2 Annexure – 2 Bidder Information Sheet

3 Annexure – 3 Qualification Requirement

4 Annexure – 4 Terms Agreed (Yes / No) [Checklist]

5 Annexure – 5 Technical & Commercial Deviation (if Any)

6 Annexure – 6 Undertaking in regard to Stop Deal / Black List

7 Annexure – 7 Certificate A

8 Annexure – 8 Authorization from OEM for all Tender’s Items

9 Annexure – 9(A) Notarized Consent for Authorized representative

10 Annexure- 9(B) Power of Attorney of designated Bid Signatory by bidder

11 Annexure – 10 Under taking for any pending criminal case

12 Annexure – 11 Indemnity Bond

13 Annexure – 12 Format of Guarantee Declaration

14 Annexure – 13 Format of information regarding Ex-Employee

15 Annexure – 14 Price Proposal (Schedule B)

16 Annexure – 15 Details of RMUs

ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG

MARKING FOR IDENTIFICATION.

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com

(TO BE SUBMITTED- FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Subject: Rectification and SCADA Readiness of Ring Main Units with One Year Complete Cover

Warranty Maintenance Contract (CMC) of Non-working & Working Ring Main Units (RMUs)

of various Configurations under Jurisdiction of Bhavnagar Circle, PGVCL.

Reference: Tender Notice No. PGVCL/Project/SCADA/RMU CMC/2025-26/201 dated 17.01.2026

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender’s terms and conditions in tender

mentioned under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender’s terms and conditions

specifications (except the deviations shown in Annexure of Technical Deviations of this tender

3. Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial

terms & conditions, our offer shall be out rightly rejected without assigning any reason thereof.

Seal of the Firm Signature of the Authorized Representatives of

Name of the Tendering Firm / Agency:

PASCHIM GUJARAT VIJ COMPANY LTD

Regd. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”,

Nana Mava main Road, Laxminaga, Rajkot - 360

e-Mail: [email protected]; Web site: www.pgvcl.com