SUPPLY AND INSTALLATION OF CCTV VIDEO MANAGMENT SYSTEM WITH SERVER (SECOND TRY)

Online Technical Bid

Technical Bid Opening Time After 11:00 AM

Bid Offer Validity (From

Institute Of Kidney Diseases And

Organization Name

Research Centre, Ahmedabad.

IKDRC-ITS, Civil Hospital Campus

Consignee Address

Asarwa, Ahmedabad-380016.

Estimated Bid Value Rs. 7,43,400 (Incl GST)

Tender fee /EMD Exemption As per Gujarat State Procurement

Criteria Policy-2024

Tender fee in Rs. (Non-

Form of Tender fee Demand Draft/NEFT/RTGS

Tender fee in favour of " IKDRC "

Estimated Bid Value indicated above is being declared solely for the purpose of guidance on

EMD amount and for determining the Eligibility Criteria related to Turn Over, Past

Performance and Project / Past Experience etc. This has no relevance or bearing on the price

to be quoted by the bidders and is also not going to have any impact on bid participation. Also

this is not going to be used as criteria in determining reasonableness of quoted prices which

would be determined by the buyer based on its own assessment of reasonableness and based

on competitive prices received in Bid / RA process.

Online Tenders are invited for Supply and Installation of CCTV VIDEO MANAGEMENT

WITH SERVER with 05 Years Unconditional Warranty tender from reputed

manufacturers/Authorized dealers/Traders /direct importers or subsidiary of original foreign

Any exemption for EMD, past performance and experience and turnover are only applicable

to the OEM as per Gujarat state procurement policy- 2024 with resolution no.: SPO-102021-

188460-CH, Dated:14-03-2024 and other applicable rule for MSE and Startup. Bidder must

submit valid supporting documents to get exemption as per rules in technical bid.

INSTRUCTION TO BIDDERS FOR ONLINE TENDER

1 All tender documents can be downloaded free from the website-

https://tender.nprocure.com

2 All bids should be submitted online from the website https://tender.nprocure.com

3 All bids should be digitally signed, for details regarding digital signature certificate and

related training involved the below mentioned address should be contacted:

(n)Code Solutions - Division of GNFC Ltd.,

(n)Procure Cell

501, GNFC Info tower, S.G. Road

Bodakdev, Ahmedabad - 380054 (Gujarat)

Toll Free: 7359 021 663 (9:30 AM to 8:00 PM)

Email: [email protected]

4 The user can get a copy of instructions of online participation from the website

https://tender.nprocure.com

5 The suppliers should register on the website through the “New Supplier” link provided at

the home page, the registration on the site should not be taken as registration or

empanelment or any other form of registration with the tendering authority.

6 The application for training and issue of digital signature certificates should be made at

least 72 hours in advance to the due date and time of tender submission.

7 Queries regarding use of digital signature certificate should be addressed to personnel in

M/s. (n) Code Solutions.

8 queries regarding tender specifications and any other clauses of tender document are only

considered in writings before end of pre-bid meeting date only. After that date of pre-bid

meeting no queries will be considered by the institute for this tender.

9 For all queries regarding tender specifications and any other clauses of tender document,

please contact Officer in tender Department before end of pre-bid meeting date on the

address provided below.

IMPORTANT INFORMATION:

The Vendor should read this document very carefully, to be signed and sealed on each page and

comply with the instructions/terms/conditions/specifications therein. Any tender which does not

confirm with the instructions / terms / conditions/specifications therein is liable to be rejected

without any reference.

The vendor should invariably submit his tender in three sealed envelopes duly super scribed as

1. Tender fees envelope

2. E.M.D. envelope

3. Technical Supporting Documents envelope along with signed and sealed terms & conditions

TENDER FEE ENVELOPE:

a. Tender fee will be Rs. 1500/-

b. Payment should be paid by demand draft in favor of “IKDRC” payable at Ahmedabad.

c. Payment made towards tender fee will not be refunded.

d. Non-payment of the tender fee will make the vendor liable for disqualifications.

A. The E.M.D. of Rs. 22,300/- should be paid by Demand Draft /NEFT/RTGS in favour of

“IKDRC” drawn on any Nationalized/Scheduled Private banks as per GR. No.: FD/MSM/e

-file/4/2025/2712/D. M. O. Date: 0l/04/2026 Finance Department, Govt. of Gujarat

payable at Ahmedabad.

B. Bidder can also submit the EMD with Account Payee Demand Draft in favour of IKDRC

payable at Ahmedabad. Bidder has to upload scanned copy/proof of the DD along with bid

and has to ensure delivery of hardcopy to the buyer within 5 days of Bid End Date/Bid

Address for Demand Draft submission Bank Derails for NEFT/RTGS

PA to Director, Room no. 44,  NAME OF BANK: Union Bank of India

Institute of Kidney Diseases and Research  BRANCH ADDRESS: Civil Hospital

Centre, Compound, IKDRC, Asarwa,

Civil Hospital Campus(Campus-1), Asarwa, Ahmedabad-380016.

Ahmedabad - 380016.  IFSC CODE OF BANK: UBIN0558486

 ACCOUNT NO: -

(1) Eligibility Criteria for Earnest Money Deposit (EMD) Exemption:

a) Micro & small-scale enterprises which participate directly in tendering process for the

product which they are manufacturing / service which they are providing and have Udyam

registration for items / service under procurement and having registration with CSPO or

National Small Industries Corporation.

b) Startups which participate directly in tendering process for the product which they are

manufacturing / service which they are providing and recognized by DPIIT under the

Startup India Program and has obtained Udyam registration & CSPO NSIC registration as

c) Organization which has registration certificate for the manufacturing product of the tender,

from Gujarat Khadi Gramodyog Board or Khadi and Village Industries Commission

(K.V.I.C) or Commissioner of Cottage Industries. Board/Corporations/PSUs of the Central/

State Government for their own manufactured items.

d) State Government recognized organizations like (i) organizations for blinds, dumb and deaf,

disabled, mentally disabled persons; (ii) women's self-help group recognized by Gujarat

Livelihood Promotion Company; which participate directly in tendering process for the

product which they are manufacturing / service which /they are providing.

e) Sellers who have got their credentials verified through the process of Vendor Assessment

by Vendor Assessment Agencies through GeM for the Primary Product/Primary Service for

which Bid/RA floated on GeM.

f) In keeping with GeM guidelines, OEM and service providers rendering services directly or

by its own and having annual turnover of INR 500 Crore or more.

g) In keeping with GeM guidelines, Sellers/Service Providers holding BIS license for the

Primary Product Category whose credentials are validated through BIS database.

(2) Bidder shall have to upload scanned copy of relevant documents or physical submission

for EMD exemption only before the due date of Bid. For bidder, other than those

mentioned under section (1) must submit the E.M.D.as per tender schedule.

Forms of PBG/ Security Deposit:

In Tender Process, for L-1 Bidder (Lowest Bidder) Deposit will be charged as per table

Category of the Unit Security Deposit

Purchase up to Rs. 5 Lakh Purchase of more

than Rs. 5 Lakh

Enterprises or Organizations Exempted 3% of order value

Which Are Exempted from Paying

Tender Fees & EMD As per This

Procurement Policy

For all other enterprises 5% of order value 5% of order value

a. Successful Bidder can submit the Security Deposit in the form of Account Payee Demand

Draft/Bank Guaranty/NEFT/RTGS should be made in favour of: IKDRC drawn on any

Nationalized/Scheduled Private banks as per GR. No.: FD/MSM/e -file/4/2025/2712/D. M.

O. Date: 0l/04/2026 Finance Department, Govt. of Gujarat payable at Ahmedabad.

b. After award of GEM contract, Successful Bidder need to submit Security Deposit within

days of award of contract.

The E.M.D. / Security Deposit shall liable to be forfeited in the following

circumstances when the:

I. Tender is rejected due to any misleading statement or submission of false affidavit or

fabricated documents.

II. Tenderer fails to sign the agreement for entering into contract in case the offer is accepted,

due to any reason whatsoever.

III. Tenderer fails to pay security deposit

IV. Tender is rejected due to failure to furnish the requisite documents in the proper format or

giving any misleading statement or submission of false affidavit or fabricated documents.

V. Party fails to sign the agreement for entering into contract in case the offer is accepted, due

to any reason whatsoever.

VI. Party fails to supply the goods/items as per the orders placed by institute within the

stipulated delivery period.

TECHNICAL SUPPORTING DOCUMENTS ENVELOPE:

The envelope should be marked as “Technical Supporting Documents”. It should be

noted that no physical submission of Commercial bid should be done. Only Technical

Supporting Documents should be submitted physically.

TECHNICAL & COMMERCIAL OFFERS IN PARTS I & II:

• Part - 1 Technical Bid should be submitted online and Hard copy of technical bid will be

submitted physically before stipulated time as per bid document.

• Item must be having standards and specifications strictly as mentioned in bid. Quality standards

must be as required by the institute.

• The tenders will be opened online on the date, time specified in tender document.

• In the first instance, only "technical bid" will be opened online on the date of opening the tender

and taken into consideration for finalization. Subsequently, the "commercial bid" will be

opened online only of those vendors whose quotations satisfy the services requirement of the

institute and are otherwise acceptable.

• Back out from tender at any interim level during tender processing: -

Once the tenders are submitted it will be the responsibility of the vendor not to escape halfway

directly or indirectly by way of raising any problems.

• The eligibility of Bidders and their Technical Bids will be evaluated by the Technical

Evaluation Committee on the basis of documents submitted by the Bidders with the Technical

Bid. The Financial Bids will only be considered of those Bidders who qualify the eligibility

criteria and other terms and conditions lay in the tender.

• Technical evaluation committee of INSTITUTE OF KIDNEY DISEASES AND RESEARCH

CENTRE, AHMEDABAD may also ask for clarifications and explanations. The report of the

scrutiny committee shall be final and binding upon the vendor. The vendor should also note

the terms & conditions particularly those relating to the, E.M.D., Payment terms, Penalty,

Contract terms in which no relaxation will be given.

• The details shown against each specification must be provided in technical bid. Please note that

bidder should not write 'As per Literature enclosed'. In such a case, offer shall not be

considered. Offers with minor deviation in non-critical specification shall be considered

subject to overall acceptability of products in terms of its utility.

• In no case the certificate should be dated earlier than one year {unless otherwise specified} and

should be in force and valid on the last date of the submission of the tender / signing of the

agreement {as the case may be}. In case, the certificates / licenses / permission is outdated or

the validity period is over, the proof of applying for renewal should also be attached. Such

certificates will be considered if the renewal has been applied for within the time limit

prescribed for the renewal of that permission / license / certificate under the relevant rules and

further if such application for renewal is not specifically rejected by the competent authorities.

In case any certificate is still awaited from the competent authority, the proof of making the

application should also be attached which will be considered if the application is not

specifically rejected by the competent authorities.

• The bidder must satisfy that they are in possession of the requisite permissions / licenses /

permits required for the supply of the items for which the offer is made. FAILURE TO

EXECUTE THE PURCHASE ORDERS AFTER ACCEPTANCE OF TENDER FOR WANT

OF PERMISSION / LICENSE OR DUE TO NON- SUPPLY OF CERTIFICATES /

DOCUMENTS WILL BE VIEWED SERIOUSLY AND WILL INVITE FOREITURE OF

E.M.D. / DISQUALIFICATION FOR APPROPRIATE PERIOD WITHOUT ANY

FURTHER REFERENCE.

• The tenders will be opened online on the date, time specified in tender notice.

• The technical scrutiny of the items will be carried out by a committee of experts nominated by

the Director; INSTITUTE OF KIDNEY DISEASES AND RESEARCH CENTRE,

AHMEDABAD which may also include Demonstration/Inspection and the report of the

scrutiny committee shall be final and binding upon the bidder. In case there is a discrepancy in

the claim made by the bidder and the specifications shown in the product literature / catalogue

will be placed on the specifications shown in the product literature / circuit diagram

photograph, ignoring the claim of the bidder. Any change or alteration in the product literature

/photograph must be authenticated by the manufacturer and an affidavit from the manufacturer

for supplying the item as altered or changed should also be submitted failing which such

changes / alterations will be ignored.

• The Director may seek any clarification / explanation / documentary evidence related to offer

at any stage from bidders if required. However, any clarification / explanation or documentary

evidence leads to implication on quoted price shall be considered only for placing the order but

not for price evaluation.

AMENDMENT OF BIDDING DOCUMENTS:

 At any time prior to the deadline for submission of bids, IKDRC may, for any reason,

whether its own initiative or in response to the clarification request by a prospective bidder,

modify the bidding documents.

 All prospective bidders who have received the bidding documents will be notified of the

amendment in writing, and will be binding on them.

 In order to allow prospective bidders reasonable time to take into consideration the

amendments while preparing their bids IKDRC, at its discretion, may extend the deadline

for the submission of bids.

 The vendor should also note the terms & conditions particularly those relating to the delivery

period, E.M.D., Payment terms, Penalty, Rate Contract, replacement and Risk purchase in

which no relaxation will be given.

1. The commercial bid submission should be done online on the website only

https://tender.nprocure.com

2. The bids should be submitted on or before the time stipulated in tender notice at the website

https://tender.nprocure.com

3. IN NO CASE, RATES SHOULD BE QUOTED IN ANYWHERE EXCEPT ONLINE IN

COMMERCIAL BID.

4. In no case, rates should be quoted anywhere except in commercial bid. The tender will be

summarily rejected without any further processing or reference if the rates are quoted or

written at any place except at the relevant place in commercial bid.

5. Discount offered after price bid opening shall also be not considered for evaluation.

However, in a case bidder happens to be selected bidder (without considering discount) such

discount shall be considered while placing the order.

6. The rates quoted should be F.O.R. Store, IKDRC irrespective of value of order and inclusive

of all charges per each as shown in the enquiry document. The rates shown against the item

shall be presumed, in all cases, as the net price inclusive of all duties and sundries. Vendor

will also have to guarantee for regular and timely supply of the items.

7. No conditional offer / quotation will be accepted. No variation in the terms and conditions

of the tender, including deviation from standards / specifications / terms of supply will be

8. The quoted rates should be valid for six months from the date of opening of commercial bid

to finalization of tender. Rates once quoted will be final and will not be allowed to be

increased during the validity period under any circumstances and for any reason whatsoever.

9. Please quote for items required and do not quote alternatives.

10. Without name of Manufacturer the tender will be rejected.

11. The vendor shall further guarantee that materials shall be made available as and when

required. In case of emergency vendor have to supply the ordered material on urgent basis.

1. The minimum Average Annual financial turnover of the bidder during the last three years

2. The minimum Average Annual financial turnover of the OEM during the last three years

3. C.A certified turnover document needed for both bidder and OEM needed.

PAST PERFORMANCE (BIDDER):

 The bidder must have supplied the same or similar category product 1 times the bid quantity

(i.e. 1 unit) during the last 3 years before the bid opening date any central/state

government/PSU/listed company. Cumulative order will be considered for the last 3 years.

PAST PERFORMANCE (OEM):

 The OEM (themselves or through resellers) must have supplied the same or similar category

product 2 times the bid quantity (i.e. 2 unit) during the last 3 years before the bid opening

date. Either directly or through its resellers cumulative orders will be considered for the last

OEM AUTHORIZATION CERTIFICATE:

 Upload document for Wherever Authorized Distributors are submitting the bid,

Manufacturers Authorization Form (MAF)/Certificate with OEM details such as bid

number, name, designation, address, e-mail Id and Phone No. required to be furnished along

 Compliance for bid specification & Additional Specification Parameter mentioned in bid

document on OEM letter with Sign.

PACKAGING & LABELLING:

 The seller is required to print logo as per buyer's requirement (If Asked by institute).

 The seller is required to print “For IKDRC use only” on each product packing (If Asked by

A. Bidder's offer is liable to be rejected if they don't submit any of the certificates / documents

sought in the Bid document and Corrigendum if any.

B. The bidder is required to upload, along with the bid, all relevant certificates such as STQC

certificates for all components (issued after 1st April 2026), MeitY ER Compliance

Certificates (issued after 1st April 2026), OEM certificates, CE, FCC, RoHS, BIS licenses,

type test certificates, approval certificates, and other certificates as prescribed in the Product

Specifications provided in the bid document.

TESTING OF PRODUCT/EQUIPMENT:

A. At any stage of bidding, supply, installation, or warranty period, the Institute reserves the

right to conduct quality and performance testing of the supplied CCTV Video Management

System, servers, storage, networking components, and associated equipment through

Government-approved laboratories, OEM-authorized facilities, or any other designated

testing agency. The testing charges shall be borne by the bidder. In case the supplied

products are found non-compliant with the prescribed specifications, standards,

certifications, or performance requirements mentioned in the bid document, the Institute

reserves the right to reject the product/equipment and take strict actions, including

cancellation of the contract.

DEMONSTRATION / PROOF OF CONCEPT (PoC)

a) The bidder shall arrange demonstration/Proof of Concept (PoC) of the quoted CCTV Video

Management System (VMS), servers, storage, networking components, software features, and

associated equipment within 05 days from the date of intimation through e-mail

communication, without any extra cost to the Institute. The bidder shall submit a

confirmation/reply to such request within the stipulated time.

b) If the demonstration/PoC is not found satisfactory or is not approved by the Committee, the

bid/item shall be rejected from further technical evaluation.

c) The Institute may reject or disqualify the bidder in the following cases:

 If the bidder fails to arrange the demonstration/PoC within the stipulated period (05 days).

 If the demonstrated product/system is not as per the tender specifications.

 If the performance, functionality, compatibility, integration capability, recording quality,

cybersecurity features, or overall quality of the system is found unsatisfactory.

 If the claimed features/certifications are not demonstrated during the PoC.

d) The decision of the Institute’s Evaluation Committee in this regard shall be final and binding

e) The bidder shall provide the successful installation of such type of devices where actual

installed, the bidder provides the address and contact of the site. We may visit the customer

site for actual demonstration of the product.

DELIVERY PERIOD & TIME:

a. Bidder has to supply The ordered material within 15 days at Institute.

b. Delivery timings are from 10:00 a.m. to 06:00 p.m. in working days. For working Saturday

Delivery timings are from 09:00 a.m. to 01:00 p.m.

c. Delivery made after above mentioned stipulated period is liable for penalty.

PENALTY CLAUSE:

i. Unless the penalty is waived by the institute, in case of delay supply of the ordered items

beyond the stipulated delivery period 15 days, the bidder shall be liable to pay the penalty

at the rate of 0.5% per week of the value of the remaining quantity of pending items, along

with applicable GST, for the period of delay. The maximum penalty shall be limited to 10%

of the value of the remaining quantity of the pending items.

ii. The penalty amount so imposed shall be recovered from performance security of the bidder

or manufacturing company, or from any pending payment due to the bidder.

iii. The decision of the Director of the institute regarding waiver of penalty will be final and

binding on the bidder.

a. The bills are to be prepared on the name of Institute.

b. The payment will be made on invoice basis. The invoice will be as per packing. The supplier

will prepare bill as receiving copy invoice/challan with details of material accepted.

c. The Bills should be prepared with GST number, purchase order no., purchase order date,

ordered item name, HSN code, Item rate, M.R.P of product, applicable GST% and value,

Batch number, Expiry date of item, etc and Consignee location where goods supplied.

d. On receipt of the prescribed consolidated invoice duly stamped and signed by authorized

signatory, the payment would be made in 30 days.

RESOLUTION OF DISPUTES:

a. If dispute or difference of any kind shall arise between the Purchaser and the supplier in

connection with or relating to the contract, the parties shall make every effort to resolve the

same amicably by mutual consultations.

b. Jurisdiction of the court will be from the place where the e-tender enquiry document has

been issued, i.e., Ahmedabad, Gujarat, India.

EXEMPTION FOR STARTUPS IN TURNOVER AND EXPERIENCE:

Start-ups recognized by DPIIT under the Start-up Indian Program and having Udyam

registration certificate as well as registration with CSPO or NSIC as an MSE.

Startups having a valid recognition and registration as above shall be exempted from

the criteria of minimum prior experience and minimum turnover requirements, which

would otherwise make them ineligible to participate in the procurement process. The

total annual production capacity of Startups claiming exemption under this clause shall

be at least twice the bid quantity.

The bidder must submit the following document for the exemption under start up category:

a. Latest Certificate from DPIIT under the Start-up India program,

b. Latest UDYAM certificate clearly mentioning the category of bidder for items /

services under procurement.

c. Latest CSPO Certificate/ NSIC certificate

d. Latest CA certificate for turnover

e. Latest CA Certificate for total annual production capacity.

 Bidders have to submit details in the following format with supporting documents of

work experience (work done in Central / State Govt Organization / PSU /Public Listed

SN Work Work Work Work Office Name Copy of Copy of

order order order order Name & of the Work Order Work

No Date Amount Quantity Address Work Attached? Completion

CCTV Video Management System with Server

Feature Description

Processor Intel i5-12400, 64 bits 6 Core Processor

Operating Embedded Linux

System Disk Seagate 7200 RPM Enterprise Class HDD 4 TB/6 TB

Motherboard Embedded board (7 × 24 operation)

Hard Disk Support hot swap and online replacement

Hard Disk SAS/SATA disk

Power 1+1 redundant power

Ethernet 4 Ethernet ports (100/1000 Mbps)

Interface 2 × USB 2.0 on front panel; 2 × USB 3.0 on rear panel,

Ports HDMI ports, 1 VGA port

HDD Support 15 HDDs (3.5") for video or picture storage (Max

Installation TB per HDD)

Storage Up to 200 TB per server

HDD Mode Single

Bandwidth of 600 Mbps

Organization, Role and

Users (PC 50 online users and 200 total users

Feature Description

Max. Size of 15MB

Resources on 300 (After merging); 2,000 (Before merging)

Resources 300 (After merging); 2,000 (Before merging)

Person and Vehicle Management

Persons for 10,000 (1 password, 2 face images, 3 fingerprints, and 5 cards

Door Access for each person)

Feature Description

Parking Lot Management

Notification Center

Feature Description

Power Max. power 315 W, Stable power 210 W

Working 0°C to +40°C (+32°F to +104°F)

Working 10%–80% (RH), non-condensing

Feature Description

Storage –20°C to +70°C (–4°F to +158°F)

Storage 5%–90% (RH), non-condensing

Working 0 m–5000 m (0 ft–16,404.20 ft)

Dimension 444.8 mm × 133.2 mm × 522.2 mm

Number of sub servers per system

Sub Servers 5 servers

Devices Single Server: 2,000 devices; Multiple Servers: 6,000 devices

Auto- Single Server: 1,000 devices; Multiple Servers: 5,000 devices

Video Devices and Channels

Video Single Server: 500 devices, 1,000 channels; Multiple Servers:

Devices and 2,500 devices, 5,000 channels

Add Devices Single Server: 500 devices, 1,000 channels; Multiple Servers:

by ONVIF 2,500 devices, 5,000 channels

Face Single Server: 20 devices, 100 channels; Multiple Servers:

Recognition devices, 500 channels

ANPR Single Server: 100 channels; Multiple Servers: 500 channels

Video Single Server: 100 channels; Multiple Servers: 500 channels

Devices Single Server: 500 devices, 1,000 channels; Multiple Servers:

Accessed via 2,500 devices, 5,000 channels

Access Single Server: 200 devices; 500 doors; Multiple Servers:

Control devices; 1,500 doors

Video 2,000 devices

Alarm Single Server: 64 devices; 640 zones; Multiple Servers:

Controllers devices; 3,200 zones

Feature Description

Emergency Single Server: 20 devices; 40 channels; Multiple Servers:

Phone devices; 200 channels

Intelligent Analysis

People Single Server: 32 channels; Multiple Servers: 160 channels

Heat Map Single Server: 32 channels; Multiple Servers: 160 channels

Media Transmission Server

Total Single Server: 600 Mbps; Multiple Servers: 3,000 Mbps

Incoming Single Server: 600 Mbps; Multiple Servers: 3,000 Mbps

Incoming Single Server: 100 Mbps; Multiple Servers: 500 Mbps

Total Single Server: 600 Mbps; Multiple Servers: 3,000 Mbps

Outgoing Single Server: 600 Mbps; Multiple Servers: 3,000 Mbps

Outgoing Single Server: 100 Mbps; Multiple Servers: 500 Mbps

Total Storage Single Server: 600 Mbps; Multiple Servers: 3,000 Mbps

Video Single Server: 600 Mbps; Multiple Servers: 3,000 Mbps

Picture Single Server: 100 Mbps; Multiple Servers: 500 Mbps

Playback, Storage and Download

Prerecording Single Server: 400 Mbps; Multiple Servers: 2,000 Mbps

Max. Single Server: 200 TB; Multiple Servers: 1 PB

Storage of Single Server: 240 per sec; Multiple Servers: 480 per sec

Feature Description

Combined Server: 100 per sec

Access Single Server: 240 per sec; Multiple Servers: 480 per sec

PC Client System Requirements

CPU Recommended: Intel® Core i7-11700 @2.50 GHz; Minimum:

Intel® Core i5-9500 @3.00 GHz

Graphics Recommended: NVIDIA® GeForce® RTX 3060; Minimum:

Card Intel® UHD Graphics

Hard Drive Recommended: 200 GB free space for DSS Client; Minimum:

Capacity 100 GB free space for DSS Client

Ethernet Port 1,000 Mbps

Operating Microsoft® Windows 10 20H2 Pro (32-bit) Microsoft®

System Windows 10 20H2 Pro (64-bit) Microsoft® Windows

21H2 Pro (64-bit)

MANDATORY CHECKLIST OF ESSENTIAL DOCUMENTS

(ON BIDDER'S LETTER HEAD)

Sr. Details Yes/No From To

Shops & Establishment Registration

Certificate or Firm Registration

Pan Card (Personal)

Pan Card (Firm)

3 GST Certificate & GST Return

Income Tax Annual Return of Last Three

Bidders Turnover last

Three Years (C.A. Certified)

7 Bidder Details (As per Annexure-1)

Acceptance of Buyer Specific

Terms & Conditions (As per Annexure-III)

Past Experience bidder

(copy of old work order)

10 Technical compliance sheet

11 Any other document

Note: Don't repeat the documents in PDF attachment while uploading on GeM Portal.

 PLEASE ATTACH DULY FILLED CHECKLIST AS FIRST DOCUMENT OF

(Schedule “B” Price bid)

Supply And Installation Of CCTV Video

Management System With Server

Item Qty Item Description Estimated Rate Applicable Total

No (without GST) GST(18%) Amount

Installation Of

I/We hereby confirm that I/we have carefully read and understood all the terms and conditions of the

tender and the scope of work. I/We agree to execute the work as per the specifications, conditions, and

requirements mentioned in the tender document at Rs. ____ (in words: ______________________)

above / below / at par the estimated rates.

I/We further confirm that the quoted rates are firm and inclusive of all costs, duties, taxes, and charges,

and no extra claim shall be made on any account. I/We also agree to abide by all the terms and conditions

of the tender document.

Signature of Bidder: ____________________

Name of Authorized Signatory: ____________________

(BIDDER’S DETAILS)

(To be typed on letterhead and submitted as under with Signature & stamps of Bidder)

Name of OEM(if bidder is not OEM)

Contact Person Name

Designation of Contact Person for bid

Phone No. (Office No.)

Website (if any):

Name of Signatory

Designation of Signatory

Stamp of Bidder

Please submit the undertaking letter as per Ministry of Finance Memorandum No.: F.

No.6/18/2019-PPD dated 23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD

dated 08.02.2021 as per Performa given below on OEM letterhead as well as on bidder’s

On Letterhead of Bidder

Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated

23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published

by Ministry of Finance, Dept. of Expenditure, Public Procurement division

I have read the clause regarding restriction on procurement from a bidder of a country that

shares a land border with India. I certify that we as a bidder and quoted product from the

following OEMs are not from such a country or if from such a country, these quoted products

OEM has been registered with the competent authority. I hereby certify that these quoted

product & its OEM fulfills all requirements in this regard and is eligible to be considered for

procurement for Bid number_______________________.

No. Item Category Quoted Make & Model

In case I’m supplying material from a country which shares a land border with India, I will

provide evidence for valid registration by the competent authority, otherwise GIL/End user

Dept. reserves the right to take legal action on us.

Authorized Signatory of M/s <<Name of Company>>

On Letterhead of OEM

Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated

23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published

by Ministry of Finance, Dept. of Expenditure, Public Procurement division

I have read the clause regarding restriction on procurement from a bidder of a country that

shares a land border with India. I certify that our quoted product and our company are not from

such a country, or if from such a country, our quoted product and our company have been

registered with the competent authority. I hereby certify that these quoted products and our

company fulfills all requirements in this regard and is eligible to be considered for procurement

for Bid number_______________________.

No. Item Category Quoted Make & Model

In case I’m supplying material from a country which shares a land border with India, I will

provide evidence for valid registration by the competent authority; otherwise GIL/End user

Dept. reserves the right to take legal action on us.

Authorized Signatory of M/s <<Name of Company>>

(To be submitted on Non-Judicial Stamp Paper of Rs.300/- duly attested by First Class

Magistrate / Notary Public)

capacity Age_________ of years residing _____________________________________

__________________________________________ hereby solemnly affirm that

1) All General Instructions, General Terms and Conditions, as well as Special Terms &

Conditions laid down on all the pages of the Tender Form, have been read carefully and

understood properly by me which are completely acceptable to me and I agree to abide

2) We are agreed to delivery supply as per bid.

3) All the Certificates / Permissions / Documents / Permits / Affidavits are valid and

current as on date and have not been withdrawn / cancelled by the issuing authority.

4) It is clearly and distinctly understood by me that the tender is liable to be rejected if on

scrutiny at any time, any of the required Certificates / Permissions / Documents /

Permits / Affidavits is / are found to be invalid / wrong / incorrect / misleading /

fabricated / expired or having any defect.

5) My / Our firm has not been banned / debarred / black listed at least for three years

(excluding the current financial year) by any Government Department / State

Government / Government of India / Board / Corporation / Government Financial

Institution in context to purchase procedure through tender.

6) I / We understand that giving wrong information on oath amounts to forgery and

perjury, and I/We am/are aware of the consequence thereof, in case any information

provided by us are found to be false or incorrect, you have right to reject our bid at any

stage including forfeiture of our EMD plus GST as applicable. This office reserves the

right to take legal action on me/us.

7) I / We have physically signed & stamped all the above documents along with copy of

tender documents (page no _________ to __________ )

8) In case of breach of any tender terms and conditions or deviation from bid specification

other than already specified as mentioned above, the decision of Tender Committee for

disqualification will be accepted by us.

9) Whatever stated above is true and correct to the best of my knowledge and belief.

PLACE Stamp & Sign of The Tenderer

(Signature and seal of the Notary)