TENDER DOCUMENT FOR ACCOMODATION ON-CALL BASIS (CASUAL BASIS) For Teachers Training at Sabarkantha district (Nr. POLO forest)

Part I: Technical Bid

Part II: Financial Bid

TENDER DOCUMENT FOR ACCOMODATION

ON-CALL BASIS (CASUAL BASIS)

For Teachers’ Training at Sabarkantha district (Nr. POLO forest)

Indian Ins tute of Teacher Educa on, Ramakrishna Paramhans Vidya Sankul, “KH”

Road, Near Mahatma mandir, Sector-15, Gandhinagar, Gujarat.

Ph: (079) - 23243734 (079) – 29999501 | Email: [email protected]

Le er from Tenderer

Indian Ins tute of Teacher Educa on Gandhinagar-382015.

Subject: Submission of Short Tender for Hotels Accommoda on various events/programs/ workshops

conducted by IITE, Gandhinagar at Polo forest, Dist. Sabarkantha.

With reference to the tender invited by you for the above works, we are pleased to Offer our best rates

men oned in the Schedule.

We have read the Term and Condi ons of Tender, and we agree to complete the work to the specifica ons

and sa sfac on of the Employer.

We enclose herewith Earnest Money Deposit of Rs.54,000/- by Demand Dra No: ___________drawn

on _____________________________dated: / /2026, in favour of “The Registrar, IITE" payable at

We hereby agree that this sum shall be forfeited by the university if we fail to execute the contract when

called upon to do so in the event of your accep ng our tender. We hereby also agree that you reserve the

right to accept or reject any or all tender without assigning any reasons.

Signature & Stamp of Competent Authority

Short Tender No ce

No ce for Invi ng Tender for Hotel Accommoda on

1. The Registrar, IITE invites bids from the hotels at Polo forest, Sabarkantha district for events,

workshops trainings conducted by IITE inclusive of food and accommoda on and seminar hall.

2. It is mandatory for all bidders to submit their tender/s documents by physically in scheduled

me. Bidders have to submit Technical as well as Financial Bid in s pulated me.

BRIEF DETAILS REGARDING TENDER IS AS UNDER:

Hiring of 3 Star Category and or above hotel for

accommoda on and conference room with Breakfast, lunch,

1 high tea, Dinner for events, workshops and trainings

conducted by IITE, Gandhinagar.

Tender fee (Non-refundable) Rs. 15,000/-

3 Total Es mated cost of the tender Rs. 18,00,000/- (9,00,000*2 trainings)

4 Earnest Money Deposit Rs. 54,000/-

5 Work Execu on Period From date of issuing work order to Till 30th January

(Approximately)

Bid document download start date 22/09/2026

6 Important Dates

Bid document download end date 28/09/2026

Last date & me for receipt of

technical bid in physical form 29/09/2026 at 16:00 Hrs.

8 Date of opening Technical bid

Validity of offer 90 Days from the date of opening of Technical Bid.

10 Type of tender Total Value Wise Evalua on

IITE, Gandhinagar

The Indian Ins tute of Teacher Educa on (IITE) is seeking bids from qualified hotels to provide

accommoda ons, mee ng spaces, catering, and other necessary services for a series of training programs for

Self-Financed Professional Teachers’ Training. This document outlines the scope of work and requirements for

the bidding process. Dura on of work is ll 30th January

2. Accommoda on

Room Requirements:

 Single occupancy rooms for trainers and dignitaries.

 Double occupancy rooms for par cipants as per requirement.

 Triple occupancy rooms for par cipants as per room size and our requirement.

 Quadrant occupancy rooms for par cipants as per room size and our requirement.

 All rooms should be equipped with essen al ameni es, including Wi-Fi, air condi oning, and clean,

comfortable bedding.

 Around 30-35 rooms/co ages/villas on the premises with not less than 380 to 520 sq room space.

A specific number of rooms will be required for the dura on of the training programs, typically spanning

3. Mee ng and Training Facili es

 Mee ng Rooms:

At least one large conference room capable of accommoda ng almost 100-110 par cipants each and

not less than 3500 sq space.

o Audio-visual equipment including projectors, screens, microphones, and speakers.

o Flip charts, whiteboards, markers, and other necessary training supplies.

o High-speed internet access in all mee ng rooms.

o Flexible sea ng arrangements (theatre, classroom, U-shape, round table) as per the training

Premises must have outdoor space/lawn accommoda ng almost 100-110 par cipants for various

outdoor ac vi es not less than 8000 sq as per the requirement.

4. Catering Services Meals:

o Breakfast, lunch, dinner for all par cipants and trainers with or without accommoda on.

o Provision for tea/coffee breaks twice a day (High Tea) with light snacks.

o Menu op ons should be as per requirement.

o Breakfast, Lunch and Dinner must be provided to non-residen al guests as and when required.

o Emphasis on healthy, nutri ous, and hygienically prepared food.

o Valid FSSAI Cer ficate is mandatory.

5. Recrea onal Facili es:

Access to hotel recrea onal facili es for par cipants during their free me.

 Customer Service:

o 24/7 front desk and concierge service.

o Housekeeping and maintenance support.

6. Safety and Security Measures:

 Adequate security personnel on premises.

 Safety protocols for emergency situa ons (e.g., fire exits, first aid kits).

 There might be a field visit in and around Gujarat in between the men oned dates, the par cipants

may be out for one or two nights. The hotel must arrange safe keeping of all the luggage/belongings

if the par cipate wants to leave luggage/belongings at the hotel.

7. Parking facility:

 There must be provision for not less than 5 cars and 3 bus parking.

8. Budget and Payment Terms Cost Es mates:

 Detailed breakdown of costs for accommoda on, mee ng facili es, catering, and other services.

 Payment Schedule:

o Proposed payment terms and condi ons.

9. Proposal Submission Requirements Documenta on:

Complete proposal including hotel profile, previous experience, references, and detailed cost es mates.

10. Evalua on Criteria Selec on Process:

Proposals will be evaluated based on cost-effec veness, quality of services, previous experience, and

11. Legal & Documents Requirements:

 Star ra ng cer ficate by Hotel and Restaurant Associa on Classifica on Commi ee (HRACC), Ministry

of Tourism, India

 Registra on cer ficate

 Trade cer ficate

 GST Registra on/PAN number

 Fire Safety Cer ficate

 Building use permission

 Elevator Cer ficate

 MSME Cer ficate

 Last 3 years income tax return audited by CA

 Annual turnover of minimum 15 lakhs for last 3 years each.

 Experience and/or previously completed MOUs and any references.

 ISO 9001, ISO 22000. or ISO 14001, submi ed with the bid.

Note1: The trainings are subject to requirement of the IITE. The trainings might stand s ll if may get

cancelled or postpone.

Note2: Following calendar is tenta ve schedule. Dates, number of par cipants and number of

training/seminars may be increase or decrease as per the requirement of IITE.

Note3: The Hotel should have the said facili es of accommoda on, restaurant/dining area, conference

room/conference ameni es in same premises.

Note4: IITE reserves right to cancel the work order at any me without any prior no ce, in case of services

are not found sa sfactory or any discrepancy is found during or a er comple on of process for the said and

agreed facili es.

Note5: Payment will be released a er comple on of stay and it will take at least a month to be released,

also payment will be made on actual number of people stayed at the hotel.

Note6: Following items must be included in breakfast, lunch, hi-tea, dinner, all items must be pure

vegetarian. The items are indica ve and final menu must be discussed with IITE before event.

Tea/Coffee/Milk/Fresh Juice, Bread & Butter (Toast), one north Indian

Breakfast breakfast item, one south Indian breakfast item, one bakery item,

(Vegetarian Only)

Soup, Salad, Starter, 2 Indian Sabji, 2 types on Indian bread, Dal , Rice,

Farsan, sweet, Buttermilk, papad etc..- (Vegetarian Only)

Tea/Coffee/Milk/Fresh Juice, Bread & Butter (Toast), cookies, one hot

farsan (Vegetarian Only)

Soup, Salad, Starter, 2 Indian Sabji, 2 types on Indian bread, Dal , Rice,

Farsan, sweet, Buttermilk, papad etc.. (Vegetarian Only)

Dates (tentative)

No Training Name Month Participants

(Between Dates)

PRATIBADDHTA Batch-7 October 05/10/2026 to

1 100 (approx.)

PRATIBADDHTA Batch- 8 November 30/11/2026 to

2 100 (approx.)

General Terms &Informa on to Tenderers

1. The tender documents can be downloaded from the website www.nprocure.com

2. The hotel must be 3 Star Category.

3. The Hotel must be situated in the radius of around 05 to 07 KM of polo forest Area.

4. University will inform programme dates and booking informa on well in advance as and

when the trainings, events and workshops are planned to the successful tenderer.

5. The University invites said tender ini ally for a period ll 30th January 2027. The interested

par es/ service providers may submit their tender in the prescribed applica on forms (i)

Technical Bid as per Annexure-I, (ii) Financial Bid as per Annexure-II.

6. Bids must be accompanied by Demand Dra s of tender fee (non-refundable) and EMD of the

amount specified for the work in the table, payable at Gandhinagar and drawn in favour of

The Registrar, IITE, Gandhinagar.

7. The tender must reach the following address by Registered Post/Speed Post/in-

person/courier only on or before 29/09/2026 ll 16:00 Hrs. at Indian Ins tute of Teacher

Educa on, Ramakrishna Paramhans Vidya Sankul, “KH” Road, Near Mahatma mandir, Sector-

15, Gandhinagar, Gujarat.

8. The Technical Bid (Annexure-I) with EMD and tender fee should be sealed in cover which

should also be sealed and duly super scribed. The outer envelope must be super scribed

“Tender for Hotel Accommoda on at Polo forest, sabarkantha. The Financial Bid (Annexure-

II) must be filled at website www.nprocure.com only. No physical documents for the Financial

Bid is to be submi ed.

9. The technical bids will be opened by the Commi ee on 29/09/2026 at 17.00 Hrs. (No Pre Bid

Mee ng) the same will be communicated with respec ve bidder to present at the opening

me. At the second stage, financial bids of the technically qualified Bidders will be opened

for further evalua on and ranking before awarding the contract.

10. The rates to be quoted at website tender.nprocure.com. The rates quoted shall be fixed ll

30th January 2027, irrespec ve of the increase in any form of subsequent ma er occurring

during the period of the contract. A er 30th January 2027 of the contract, any change in the

quoted rates shall be in mated to the University for Mutual Agreement for which the

University has sole discre on.

11. Earnest Money: The earnest money of all the unsuccessful tenderers will be returned as early

as possible. No interest will be payable by the University on the Earnest Money Deposit.

Forfeiture of Earnest Money: The earnest money will be forfeited in the following cases:

a) Earnest Money is liable to be forfeited and bid is liable to be rejected, if the tenderer

withdraws or amends impairs or derogates from the tender in any respect within the period

of validity and/or a er opening the tender

b) When the successful tenderer does not perform as per requirement of University a er the

work order is given.

c) When informa on/cer ficate/document furnished is found to be false at any stage.

d) When the bid documents have been manipulated or altered a er they are Downloaded

from the website.

12. For any clarifica ons, regarding the bidding document the same can be clarified at IITE,

13. Other details can be seen in the bidding documents.

14. Condi onal tender will not be accepted. The Registrar reserves the right to reject any or all

of the tenders without assigning any reason thereof.

15. Postal delay won’t be entertained.

16. Tender which does not fulfil all or any of condi on or are submi ed incomplete in any respect

or are condi onal tenders, will be rejected. The Registrar reserves the rights to reduce /

increase the Scope of Work to any extent without assigning any reason thereof.

17. Price escala on will be paid/ recovered for the works men oned in the tender.

18. Advance Payment and any other charge which is not in tender condi on shall not be given.

19. The work of associa ng with the hotels will be as per requirement.

20. For all other informa on refer tender document.

21. The tenderer will have to send all the documents properly along with the page number, don’t

a ach unnecessary documents.

22. All the tenderers will have to give a wri en undertaking that he accepts all the terms and

condi ons of this tender. All the tenderers have to submit the tender document duly signed

and stamped in all the pages.

23. The team from IITE, may visit the hotel(s), (if required) and view the facili es available for the

guests before considered for opening of financial bid.

24. The Hotel must be situated near Polo forest Jurisdic on.

25. The financial bid will be opened only of those bidders which are found eligible under of the

technical bid. Any hotel not qualifying on these parameters will not be considered for the

opening of financial bid.

26. The successful tenderer will be responsible for ensuring standard quality.

27. Any kind of complain from the par cipants/ guests will invite cancella on of the work order.

28. Payment will be released through cheque/ e-payment only a er sa sfac on of the services

extended by the hotel to the par cipants.

29. The IITE, Gandhinagar at its discre on reserves the right to reject or accept any or all the

tenders without assigning any reason thereof.

30. The number of room may decrease/increase at the me if arrival of the par cipants. In case

of increase/decrease of room, the agency will charge on pro-rata and actual basis.

31. A nodal officer from the engaged agency must be deputed for coordina on purpose. The

person must be senior officer who can coordinate with IITE, team throughout the project.

32. IITE, Gandhinagar reserves right to engage one/more than one agency for stay of the

33. IITE, Gandhinagar also reserve the rights to cancel tender at any me without any prior no ce

to the agency. In case, tender is cancelled in between the period men oned, the payment

will be released to the agency on pro-rata/ actual basis towards stay of the par cipants in the

34. The agency has to quote all-inclusive rate.

IITE, Gandhinagar

INSTRUCTIONS TO BIDDER

(1) ONE BID PER BIDDER:

Each bidder shall submit only one tender either by himself/herself or as a partner in joint

venture or as a member of consortium. If a bidder or if any of the partners in a joint venture or

any one of the members of the consortium participate in more than one bid, all such bids are

liable to be rejected.

(2) COST OF BID:

The bidder shall bear all costs associated with the preparation and submission of the bid and

IITE will in no case, shall be responsible or liable for those costs, regardless of the conduct or

outcome of the tender process.

(3) AMENDMENT TO BID DOCUMENT:

At any time, prior to the date of submission of bids, the IITE may for any reason, at its discretion,

whether at its own initiative or in response to a clarification by a prospective bidder, modify the

bid documents by amendments. The amendments/Corrigendum will be notified on nprocure

and IITE Website and these amendments will be binding on the bidders. Bidders are advised to

visit n procure and IITE Website regularly for updates in this regard.

(4) EXTENSION OF TIME:

In order to give prospective bidders required time to take the amendments into action in

preparation of their bids, IITE may at its discretion extend the timeline for submission of bid

(5) VISIT TO OFFICES / SITE OFFICES:

The bidder is required to provide facili es as per the tender scope of work, and is advised to visit

offices and acquaint himself/herself with the opera onal system. The costs of visi ng shall be borne

by the bidder. It shall be deemed that the bidder has undertaken a visit to IITE and is fully aware about

the func onal part of it.

Bids and all accompanying documents shall be in English and Guajarati as far as possible.

(7) CURRENCIES OF BID AND PAYMENT:

The bidder shall submit price bid / offer in Indian Rupees and payment under this contract

shall be made in Indian Rupees only.

(8) RIGHT TO VARY QUANTITIES:

IITE reserves the right at the time of award of the contract or during the contract period to

increase or decrease the number of event in the schedule of requirements without any change

in unit price quoted by bidder which shall be bond to bidder.

(9) RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:

IITE does not bind itself to accept lowest or any other bids and has the right to cancel the bidding

process and reject all bids or some bids or single bid at any time prior to award of the contract

without assigning any reasons whatsoever and without thereby incurring any liability to the

affected bidder/bidders on the grounds for the company’s action.

(10) TECHNICAL BID SUBMISSION IN PHYSICAL FORM: -

Bids to be submi ed in two parts i.e.

(1) Technical Bid (physical form)

(2) Financial bid (online).

The Technical Bid should consist of the following documents as per given Annexure-:

Signed & stamped copy of the tender document as token of acceptance of all the terms &

condi on of the en re tender.

(11) THE FINANCIAL BID SUBMISSION (ONLINE ONLY): -

Financial Bid is not to be submitted in physical form as it has to be filled up on the online portal

tender.nprocure.com Financial Bids of those bidders who qualify in the Technical evaluation as

per the criteria laid down in the document shall only be opened online.

The tender form for the financial bid in Proforma prescribed in tender document as ‘Online

financial proposal’ in given Annexure.

Bidder shall quote the rates in Indian Rupees for the entire contract on a 'single responsibility'

basis such that the Bid Offer Covers Bidder’s all obligations mentioned in or to be reasonably

inferred from the Tender document in respect of the Hired and On Call Services for IITE. This

includes all the liabilities as per the scope of work.

12 ISSUANCE OF LETTER OF ACCEPTANCE (LOA) AND AWARD OF CONTRACT:

 Prior to the expiration of the bid period, IITE will notify the successful bidder in writing by

a letter of acceptance through mail that its bid has been accepted.

 The issue of Letter of Acceptance (LOA) shall constitute the intention of IITE to place the

Purchase/Work Order with the successful bidder.

 Upon issuance of LOA, the successful bidder shall submit Performance Guarantee in

conformity with the bid documents, in stipulated time period which is within 7 (Seven) days

from the issuance of LOA). Thereafter a contract in accordance with the tender terms will

be executed between the successful bidder and IITE on suitable stamp and after that EMD

will be released.

13 CANCELLATION OF LETTER OF ACCEPTANCE:

Failure of the successful bidder to comply with the requirement of submission of Performance

Guarantee in stipulated time (within seven days of issuance of LOA) shall constitute sufficient

ground for the cancellation of the acceptance of bid and forfeiture of the EMD, in such case IITE

may make the offer to any other bidder at its only discretion or may call for new bids.

14 POST BID CLARIFICATION:

No post bid clarification at the initiative of the bidders shall be entertained. Any effort by the

bidders to influence the IITE in its bid evaluation, bid comparison or award of the contract shall

result in rejection of the bid.

15 MISCELLANEOUS:

 The bidder is expected to examine all the instructions, Forms, Terms and Conditions in the

Tender document. Failure to furnish all information required by the Tender document or

submission of a tender not substantially responsive to the Tender document in every

respect will be at the bidder's risk and may result into rejection of the bid.

 IITE may terminate the contract if it is found that the contractor/agency is black listed on

previous occasions by any of the Government Departments/ Institutions/ Local Bodies/

Municipalities/ Public Sector Undertakings, etc. If the work completion certificate

submitted by the bidder contains any negative/adverse remark, in that case the bidder will

not qualify for the technical evaluation and the bid will be summarily rejected. Non

submission of satisfactory work completion certificates will also lead to disqualification for

the technical evaluation and the bid will be summarily rejected. The satisfactory work

completion certificate submitted by bidder will also include remarks of its respective

clients/principal employer about no levying financial penalty or other major penalty to the

bidder during his contract tenure. If any kind of financial penalty or any other major penalty

levied to the bidder by its previous clients/principal employer is found, in such case the

bidder will be disqualified at Technical Bid Evaluation stage.

 The bidder shall not make or cause to be made any alteration, erasure or obliteration to

the text of the Tender Document.

 The bidder shall check all the pages of tender document and in the event of discovery of

any discrepancy or missing pages, the bidder shall inform IITE and shall ensure to get all

the details on time.

 The decision taken by IITE Shall be final and binding to all the bidders in any aspect of the

mentioned tender and the bidder shall have no claim in any form against IITE.

TERMS & CONDITIONS OF CONTRACT:

1. Payment of Bills

Payments shall be made on Ac vity basis within 15 working days a er submission of statutorily

complied bills. The Agency shall submit the bills a er 3rd day of ac vity along with the cer ficate

of sa sfactory work done given by IITE.

 Invoice duly signed by authorized person of agency in duplicate

Prompt, punctual, efficient, safe and courteous service by the agency is the essence of this

service, any lapses in the services will be viewed seriously and penalties will be imposed on the

agency as it will be considering as nonfulfillment of contractual obligations. Quantum of penalty

will be decided in individual cases and the decision of IITE Management will be final and abiding

to bidder. Few of penalty conditions are tabulated below.

1. In case of failure to commence the vehicle allotment services as per the s pulated me/date

given by IITE, the en re EMD shall be forfeited and LOA shall be withdrawn.

2. In case of failure to carry out the services of facili es to the sa sfac on as clearly men oned

in responsibility and scope of contract, IITE will be free to get hired vehicles from open

market at the cost and risk of the agency un l agency improves the services and gives

assurance in wri ng to provide services to the sa sfac on.

3. If as a result of post payment audit any overpayment is detected in respect of any invoices

of services provided by the agency or alleged to provide services by the agency under the

contract, it shall be recovered by IITE from the agency from subsequent bills without consent

of the agency at IITE’s discre on.

4. IITE will deduct the statutory tax, penal es, if applicable etc. from each bill from me to me

if required. Any staff is found in drunken state with alcohol, the same shall be reported to the

Agency and The Agency has to take necessary legal ac ons against him. Any lapse in prompt ac on

by agency will be considered as non-fulfilment of contractual obliga ons. For such case of drunken

staff, penalty of Rs. 5,000/- (Rupees five Thousand Only) will be imposed by IITE to agency and on

repe on of the incident, IITE may terminate the contract.

5. If any repe ve lapses are found in the performance of the duty by the agency or on any

par cular incident nega vely affec ng the working of IITE, a suitable amount of penalty as

decided by, IITE will be deducted from the agency’s bill/performance guarantee or IITE may

terminate the contract on ground of gross negligence and non-fulfilment of contractual

3. Performance Guarantee:

The Agency shall deposit Performance Guarantee / Security Deposit 5% of the bid amount in the

form of DD, from nationalized bank within 5 calendar days from the date of Letter of Acceptance

4. Sub-Contrac ng:

The Agency shall not sub-contract any part or whole part of the rate contract or any activity

mentioned in the tender to any sub-contractor.

5. Change in Terms and Condi ons/Contract:

IITE shall reserve all rights to make changes in the terms and condition or variation in the

mentioned contract/tender by a notice in writing to the agency. The agency will be bound by

the same and no representation in the said manner will be allowed / entertained.

 If The Agency fails to perform its duties/functions satisfactory as prescribed by IITE, IITE

reserves the right to terminate the contract with agency at any point of time. In no event

shall the agency be entitled to any prospective profits or consequential losses because of

such termination.

 The Contract shall be considered as terminated in the event of the death of the owner of the

agency and their legal heir will not have any right/claim towards the same. However, the legal

heirs of the owner of the agency may continue working as per contract specifications for next

three months. IITE has to complete process to appoint the new agency during the mentioned

 If Agency does not desire to continue the contract, in such case, it has to give three months’

notice in advance to the Company and its performance guarantee will be seized.

 In addition to the any provision of this contract, IITE can terminate the contract without

providing any reason to the agency by giving notice in one month in advance. No

compensation shall be paid to the agency for the residual period after the cancellation of

 Failure by The Agency to comply with any statutory requirements and terms and conditions

of this tender during the period of contract shall result in termination of the contract and

subsequent disqualification for participation in any future tender by IITE. In such a case, the

performance guarantee will also be forfeited.

 Any repetition of penalty may be resulted into termination of contract as mentioned in

penalty terms and conditions.

7. Statutory Compliance with Laws, Regula ons and Orders:

The Agency shall comply with all applicable Indian Laws, decree, rules and regulations of

government or any authorized agencies of any government in India and maintain valid record

for verification of the statutory authorities as well IITE Gandhinagar as and when required.

8. Applicable Law:

The contract and the relationship of the parties hereunder shall be governed by and interpreted

in accordance with the laws of India and parties hereby agree to submit that the court at

Gandhinagar, Gujarat shall have the exclusive jurisdiction to dispute if any arising between the

parties to the Contract.

1. The informa on contained in this bid document or subsequently provided to the bidders whether

verbally or in documentary form by or on behalf of the IITE or any of their employees/

advisers/consul ng engineers is provided to the bidder (s) on the terms and condi ons set out in this

bid document and any other terms and condi ons subject to which such informa on is provided.

2. This bid document and subsequent submissions of the bidders are not an agreement. These will

subsequently form a part of agreement between the Successful Bidder and the IITE a er

modifica ons/ addi ons/ altera ons as mutually agreed to.

3. This document does not purport to contain all the informa on the bidder may find necessary for the

comple on of works in a professional manner in accordance with good engineering prac ce. The

bidder is required to check the accuracy, reliability and completeness of the informa on in this

bidding document regarding the site, the movement of traffic, the accessibility, the working

condi ons, the clima c condi ons, the availability of working and storage spaces etc. IITE, its

employees/ advisers/ consul ng engineers do not incur any liability under any law, rules or regula on

as to the accuracy, reliability and completeness of the informa on in this bidding document.

IITE, Gandhinagar

Technical Bid Criteria

Sr. No Informa on Par cular Response Requirement

The hotel must be 3 Star Category

1. Copy of Star Ra ng Compulsory

2. Trade License Copy of Trade License Compulsory

Copy of fire license from fire

3. Fire License from Fire Department Compulsory

• GST Registra on

4. Tax Registra on Compulsory

Annual Turnover

CA Cer fied Cer ficate to be

5. Minimum 15 Lacks for Last 3 Compulsory

Financial Years

Minimum Experience in Similar Registra on Cer ficate of

6. Industry Competent Authority to be Compulsory

Minimum 03 Years submi ed

Duly signed & Stamped copy to be

7. Copy of tender document Compulsory

8. Dra s of Tender Fees & EMD Demand Dra s to be submi ed Compulsory

Exp. of handling Similar kind of

Previous bill and le ers of booking

9. Programmes & Events organised by Desirable

Govt. Sector or PSUs

Registra on cer ficate to be

10. ISO 9000 Cer ficate Desirable

IITE, Gandhinagar

APPLICATION FORM (To be printed on bidder le er head)

1. Name of the Bidder/Agency:

2. Complete Address:

3. Telephone Number(s) :

5. E-mail address:

6. Mobile Number of Concerned official allo ed for this tender:

7. Payment Details Earnest Money: D.D. Amount:

8. Payment Details Tender Fee: D.D. Amount:

9. Any Other Details:

10. Enclosures:

(i) Original Demand Dra s (two)

(ii) Copy of tender document with sign & stamp on all pages

(iii) Technical Bid

(IV) Financial Bid

Sign & Stamp of Tenderer/Bidder

SELF-DECLARATION –NO BLACKLISTING (To be printed on bidder le er head)

Indian Ins tute of Teacher Educa on Gandhinagar-382015.

Dear Sir/Madam,

In response to the Tender Document for Hiring hotel for accommoda on at IITE, Gandhinagar I/We

hereby declare that presently our Company/firm ___________________ is having unblemished record and is

not declared ineligible for corrupt & fraudulent prac ces either indefinitely or for a par cular period of me

by any State/Central Government/ PSU/Autonomous Body on the date of Bid Submission. If this declara on

is found to be incorrect then without prejudice to any other ac on that may be taken, my/ our security may

be forfeited in full and the tender if any to the extent accepted may be cancelled.

Sign & Stamp of Tenderer/Bidder

FINANCIAL BID FORMAT

Sr. Item Inclusion Quoted rate per room

Accommoda on Rs ___

1. (Single Occupancy) (Standard

rooms/co ages/villas or equivalent) (In words)

Accommoda on Complimentary Rs ___

2. (Double Occupancy) (Standard Tea/Coffee,

rooms/co ages/villas or equivalent) Breakfast, Lunch, Dinner, (In words)

Accommoda on WI-FI Service, Rs ___

3. (Triple Occupancy) (Standard rooms Mineral Water

/co ages/villas or equivalent) ( 2 Bo les/Day,500 ml) (In words)

Accommoda on Rs ___

4. (Quadrant Occupancy) (Standard

rooms /co ages/villas or equivalent (In words)

Si ng arrangement,

projector, Sound System and

4. Conference Room

mic setup mineral water, high

5. Only Breakfast Lite meal

6. Only Lunch Complete meal

7. Only Dinner Complete meal

The bids will be evaluated based on Total Value Wise Evalua on. The bidder quo ng the

lowest in grand total will be declared L-1 bidder.

lowest in grand total will be declared L-1 bidder.

1. The number of par cipants, consequently the number of room required, may vary at the me of

actual program/ actual arrival of the par cipants. The billing will be done on the actual basis.

2. Jurisdic on of any ma er pertaining to law would be Gandhinagar Only.

3. Priority will be given to IITE at the me of registra on & No Pick or Off Season ma er would be

entertained by IITE at the me of booking.