3 YEAR Operation& Comprehensive Maintenance Contract of 88 ton H.V.A.C. System at ODHAV COMMUNITY HALL, EASTZONE, AHMEDABAD.

VOL-I TECHNICAL BID

1 Tender documents available On web site https://tender.nprocure.com

2 Last Date & Time of submitting the filled till Dt.17/07/2026 up to 6.00 p.m only on website

up tender online https://tender.nprocure.com

3 Last Date- Time and Place of submission Up to Dt.18/07/2026 4:00 p.m. only At the Office of

of Volume-I (Technical Bid only) of Tender Officer, Central Record Office, Mezzanine Floor,

Tender in Physical form Block-B, Sardar Patel Bhavan, Danapith, Ahmedabad-

380 001,Gujarat,India.

4 Tender Vol-I (Technical Bid only) Opening Dt.18/07/2026 at 4:05 p.m. onwards

Date-Time and Place Online Opening:-At the Office of Additional Chief

Engineer (Electrical), Light Department,5th Floor “C”-

Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380

001, Gujarat, India.

Physical Opening :-At the Office of Tender Officer,

Central Record Office, Mezzanine Floor, Block-B, Sardar

Patel Bhavan, Danapith, Ahmedabad-380

001,Gujarat,India or at the above said office

MUNICIPAL COMMISSIONER

Ahmedabad Municipal Corporation

Sardar Patel Bhavan,Danapith

Ahmedabad - 380

AHMEDBAD MUNICIPAL CORPORATION

ELECTRICAL DEPARTMENT

BRIEF TENDER NOTICE FOR WORK,TENDER FEE AND EARNEST MONEY DEPOSIT

S.N. WORK DESCRIPTION TENDER FEE E.M.D.

1 3 YEAR Operation& Comprehensive Rs.13,285/-in the

Maintenance Contract of 88 ton H.V.A.C. Rs.900/- form of demand

System at ODHAV COMMUNITY HALL, draft or bank

guarantee of banks

EASTZONE, AHMEDABAD. Refundable)

mentioned as per

 Interested Only Eligible tenderer may obtain further information and clarification on any

matter relating to the tender documents from the Office of Additional Chief Engineer

(Electrical),5thFloor,”C”-Block SardarPatel Bhavan,Danapith,Ahmedabad-380

 Tender Fee-Demand Draft only

Tender must be accompanied by the Tender Fee through Demand Draft only in favourof

“Municipal Commissioner,Ahmedabad”payable at Ahmedabadfrom banks mentioned in

Annexure-I only with their tender documents.

Without tender Fee tender will be strictly rejected.

Earnest Money Deposit (E.M.D.) – Demand Draftorbank guarantee only

Tender must be accompanied by the E.M.D. through demand draft or bank guarantee in

favour of “Municipal Commissioner, Ahmedabad” payable at Ahmedabadof banks

mentioned in Annexure-I only with their tender documents.

Without E.M.D. tender will be strictly rejected

Signature of the Tenderer Addl. Chief Engineer (Electrical)

LIST OF BANKS FOR TENDER FEE,EARNEST MONEY DEPOSIT(E. M.D.)

, SECURITY DEPOSIT AND PERFORMANCE GUARANTEE

 Tender Fee must be in form of Demand Draft only of following banks only.

 Earnest Money Deposit / Security Deposit /Performance guarantee shall be in form

of Demand Draft or Bank Guarantee only of following banks only.

A. GuaranteesissuedbyfollowingbankswillbeacceptedasSD/EMDonpermanentbasis.

 AllnationalizedBanks

B. Guarantees issued by following banks will be accepted as SD/EMD

forthe period up to March- 31, 2026. The validity cut-off date in the GR

is with respect to the date of issue of Bank Guarantee irrespective of the

date of termination of Bank Guarantee.

1. Commercial Banks :-

2. AU Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. Federal Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. KarurVysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnadu Mercantile Bank

25. Utkarsh Small Finance Bank

2. Co-operative and Rural Banks Of Gujarat :-

1. The Ahmedabad Mercantile Co-operativeBank Limited

2. NutannagrikSahakari Bank Limited

3. Rajkot NagarikSahakari Bank Limited

4. Saraswat Co-operative Bank

5. SBPP Co-operative Bank

6. SVC Co-operative Bank

7. The Cosmos co-opretive Bank

8. The Gujarat State Co-Operative Bank

9. The Mehsana Urban Co-operative Bank Limited

10. The Surat District Co-operative Bank

11. The Surat Peoples Co-operative Bank

12. The KalupurCommerical Co-operative Bank Limited

13. The Panchmahal District Co-operative Bank

14. The Baroda District Co-operative Bank

15. Baroda Gujarat Gramin Bank

16. SaurashtraGramin Bank

 Bank guarantee of above mentioned banks accepted only for Ahmedabad City

Addl.Chief Engineer

Signature of the Tenderer AMC

VOLUME - I : TECHNICAL BID

MUNICIPAL COMMISSIONER,

Ahmedabad Municipal Corporation,

Sardar PatelBhavan,

Danapith,Ahmedabad.

Name of Work:- 3 YEAR Operation & Comprehensive Maintenance Contract of

ton H.V.A.C. System at ODHAV COMMUNITY HALL, EASTZONE, AHMEDABAD.

1. Hereby 3 YEAR Operation & Comprehensive Maintenance Contract of 88 ton

H.V.A.C. System at ODHAV COMMUNITY HALL, EASTZONE,

AHMEDABADtenders (Two-Bid System) invited on behalf of Municipal

2. Tender along with conditions of contract shall be available from the

websitehttps://tender.nprocure.comTenderer shall have to submit D.D. of banks

mentioned in Annexure-I onlyin favour of “Municipal Commissioner,Ahmedabad”

payable at Ahmedabad of amount Rs.900/- as tender fee along with the tender

submission. Tender received without tender fee shall be considered as Non-

Responsive and shall stand rejected outright.

3. Earnest Money Deposit (E.M.D.)shall be in the form of Demand Draftor bank

guarantee infavour ofMunicipal Commissioner, Ahmedabad” payable at

Ahmedabad from banks mentioned in Anexure-IonlyofRs. 13,285/- with their

tender documents.

4 SUBMISSION OF TENDER

 Tenders shall be submitted together with the other documents that form the

tender. In the event of a Contract, the tender and the documents attached there to

shall be considered as forming part of the Contract Documents.

VOLUME-I TECHNICAL BID

• Separate envelop for Tender fee (D.D. only)

• Separate envelop for E.M.D. (D.D./B.G. only )

• Volume-I ,General condition, Common condition etc

• All supporting documents mentioned in Eligibility Criteria

• Addendum, if any

• All the pages of tender documents has to be stamped and signed by the tenderer

VOLUME-II FINANCIAL BID

• Schedule of Quantities & Rates/B.O.Q (Online Only)

 Two sets of technical bid only (One Original + One Xerox copy) of tender documents

duly completed in all respects shall be submitted so as to reach at the above stated

address on or before the date and time mentioned in tender notice.

 E.M.D and Tender Fee in the form of Demand Draft should be sealed in separate

envelope and the same shall be enclosed along with Tender document Volume-I (put

original copy in original document envelop and one Xerox copy in Xerox copy

document envelop).

 Both Original and Xerox copy tender document envelope should be sealed in one

large envelope. On this envelope, the Name and address of Tenderer, Name of Work,

and date of opening of the tender shall be written invariably. No condition will be

accepted along with the given bid. Price bid fulfilled by the contractor online only.

 The tender shall be considered non-responsive if not sealed. Tenderer shall not be

allowed to fill in or seal their tenders at the AMC Office. Tenderer are requested to

present the tenders well in time before stipulated date and time of receipt; so as to

avoid rush at the closing hours.

5 Erasures and other changes shall be noted over by the initials of the person signing

6 The successful tenderer shall have to pay Security Deposit worth5% amount of the

Ordered Value in Indian Rupees as per Form “A” enclosed with tender

documentsor as per acceptable form to AMC within 15 days from receiving date of

Purchase Order in the form of demand draft or Bank Guaranteefrom banks

mentioned in Annexure-I only ,the condition of which strictly followedbysuccessful

bidder, failure of whichtender shall be liable to reject.

Validity of Security deposit (S.D.) will be refund after Successfully Work Completed.

EMD will release after submission of S.D.

The E M D of the contractor, whose tender is accepted, shall be forfeited in full in

case He/She does not remit the initial security deposit within the stipulated period

and does not complete the contract with AMC within 15 days from receiving date

of Purchase Order.

Additional Performance Security:-

In the case of any Bid where quoted rate appear unrealistic, such Bid will be

considered as unbalanced and; in case the Bidder is unable to provide satisfactory

explanation, such a Bid is liable to be disqualified and rejected. However, the Bidder

may be asked; at the discretion of the Authority only to submit the Additional

Performance Security calculated as under:

(i) If the bid price offered by the Successful Bidder is lower than 15% but up-to 20% of

the Estimated Cost of work, then the Additional Performance Security shall be

calculated @20% of the difference in the [(a) Estimated Cost of work (as mentioned

in BOQ)-10% of the Estimated Cost of work] and [ (b) the Bid Price offered by the

Selected Bidder]

(ii) If the bid price offered by the Successful Bidder is lower than 20% of the Estimated

Cost of work, then the Additional Performance Security shall be calculated @30% of

the difference in the [(a) Estimated Cost of work (as mentioned in RFP)-10% of the

Estimated Cost of work] and [(b) the Bid Price offered by the selected Bidder]

The Additional Performance Security shall not be treated as part of Performance

7. Unsuccessful Tenderer’s(i.e. L2&L3) Earnest Money will be refund after submission

of security deposit of lowest tenderer(i.e. L1). No interest will be paid on Earnest

8. The Conditional Tender will not be accepted and shall be rejected outright, unless,

the nature of condition(s) put up by the tenderer is acceptable to AMC. Any

suggestions/alteration from the tender must be mentioned in the main forwarding

9.Tender shall also be liable to be rejected if –

i) Any of the page or pages in the tender is / are removed or replaced or altered.

ii) All corrections, additions or pasted slips are not initialed by the tenderer.

iii) Any erasure is made in the tender.

iv) The tenderer or in the case of a firm, each partner or the person holding the power

of attorney thereof does not sign or the signature(s) is (are) not attested by the

witness, wherever it is required.

v) Tender fee and Earnest Money for required amount is not paid with the tender.

vi) Tender submitted without submission of document required as per qualification

criteria, signing relevant pages of the tender and amendments, if any.

11.Acceptance of the tenders shall rest with the competent authority of AMC, who

does not bind himself to accept the lowest tender.

12.The Technical Bid containing Vol-I (technical bids only) from the tenderer received,

shall be openedin the presence of the tenderer’s representativesat the time and

date mentioned in tender notice and the technical tenders shall be scrutinized by

AMC for satisfying various eligibility criteria prescribed for the tenderer for this

13. After this, the Financial Bids of only technically qualified tenderer who fulfils all

eligibility criteria as mentioned in tender will be opened. The actual date of opening

of Vol-II (Financial Bid) of tenders shall be communicated to technically qualifying

tenderer only later after scrutiny of tender documents.

14. Municipal Commissioner, AMC reserves the right

(i) To change, alter or to waive any technical or commercial terms, conditions

and qualification

(ii) To reject all the tenders or the lowest or any other tender in part or full without

assigning any reason whatsoever

(iii) For making changes / relaxation in eligibility criteria at any time

15.It must be clearly and distinctly understood that the conditions of contract and

specifications shall be rigidly enforced and no relaxation on the grounds of customs

prevailing shall be allowed.

16. The Price quoted for work must be of Site / Store delivery of Corporation with

excluding applicable all types of taxes. Prices must be firm for this tender. No any

Govt. tax changes given to the Contractor for this tender.

17. Tender documents must be submitted as per original tender documents that

published in web site https://tender.nprocure.com. No Changes / Addition in any

text,documents in original tender documents are allowed, failing which tender is

strictly rejected.

18 Errors and Discrepancies in Tenders

Should the Schedule of quantities and Rates filled in Vol-II (Financial Bid) be

found to contain any errors, or discrepancies, the owner / engineer shall not

permit any tenderer to change the substance or price of his tender after the

tender opening.

In the event of any calculation error found in the BOQ in Rate, Quantity and Total

amount then lowest amount will be considered among following calculation (For

Qty mentioned in Vol-II –Scheduled Quantity only)

(i) Amount of Multiplication of Filled Rate and Quantity of particular item.

(ii) Amount Written in cell of total calculated amount of particular item.

However AMC decision is final in this case and contractor has no excuse for the

sameAlso the tenderer shall not be permitted to correct or withdraw material

deviations or reservations once tenders have been opened.

19 The tender for the work shall remain open for a period of 120Calender days

from the date of opening of Price bid of tender and the tenderer shall not be

allowed to withdraw or modify the offer on his own during this period.

Any modifications or additions in terms and conditions of his tender will also not

be accepted by AMC.In such caseMunicipal Commissioner shall without prejudice

to any right or remedy, be at liberty to forfeit in full the said earnest money

20 If the tenderer wishes to offer any discount in the event of this entire work being

awarded to him, he shall state so in the tender. Tender documents are not

21 Any Falseinformation givenin the Tenderwill inviteinvalidation ofanyContract

awardedonthebasisofsuchfalseinformationatthediscretion ofthe employer.

22 If first lowest tenderer not able to work properly then AMC reserves the right to

give same work to second lowest tenderer as first lowest sanction rate. if second

lowest is not agreed with first lowest rate then AMC reserves the right to give

same work to Third lowest tenderer as first lowest sanction rate.

23No Advance payment or Performa invoice payment or bank through payment will be

considered even if any discount is offered for the same.

24 After satisfactorily Work Completed & Certified by AMC Staff, Payment will be

given to tenderer as early as possible on submission of bill. Taxes will be deducted

from bill as per rules and regulations.

25 Bidder shall have to submit Name of Bank, Name of branch with address, A/C.No.,

MICR No. and PAN No. of his firm. for refund of E.M.D.

26 Material supplied shall be new and of first quality according to the specifications

and shall be free from defects (Including concealed fault, deficiency in design,

material and workmanship.)

27 No tender will be received after last date and time of receiving tender.

28 All rates shall be quoted on the Price Bid of tender only.

29 A tenderer should quote in figures of each item,the rates of subtotal in figures.

The grand total shall be written in figure and words. The amount for each item

The grand total shall be written in figure and words. The amount for each item

should be worked out and the requisite total given. Special care shall be taken to

write figures as well as in words and the amounts in figures only. The total

amount shall be written both in figures and in words. In case of figures the words

Rs. should be written before the figure of rupees and the words ‘paise’ after the

decimal figure e.g. Rs. 2.15 p. and in case of words the words ‘Rupees’ should

proceed and the words ‘paise’ should be written at the end. Unless the rate is in

whole rupees and followed by the word ‘only’, it should invariably be up to two

places of decimal.

30 A tenderer shall submit the tender who satisfies each and every condition laid

down in this notice and tender documents, failing which, the tender shall be liable

to be rejected.

31 This notice of tender shall form part of the contract documents.

32 Tender shall be received by Registered Post A.D. or Speed post or Hand Delivery

only at The Office of Tender Office, Central Record Office, Mezzanine Floor “B”-

Block, Sardar Patel Bhavan, Ahmedabad Municipal Corporation,

Danapith,Ahmedabad – 380 001, Gujarat (INDIA) and technical tender shall be

opened as prescribed date and time in the presence of tenderer who may be

present. The tenderer shall submit their tender before the last date & time

mentioned elsewhere. The tenderer shall take caution to submit their tender well

in advance to avoid rush in tender officer.

33 The tenders shall be received under Registered Post A D/ Speed post / in persons,

should not be adopted under the circumstances.

(i) Late tenders (i.e. tender received after the specified time of opening), delayed

tenders(i.e. tenders received before the time of opening but after due date and

time of receipt of tenders) and post tender offers shall not be opened and

considered at all.

(ii) The tenders received (by registered post) after the time and the date specified

in the tender notice shall not be received by the concerned office from the

postmen, for which, date and time may be recorded on the cover of the tender

as to when tender was refused by the concern officer or Administrative Head or

any other person in charge.

(iii) Necessary records should be maintained for refusal of such tenders in the

registers for receiving tenders and should be initialed by tender officer,

Administrative Head or any other person in charge.

34 On the occurrence of any accident on site while working, which results in death of

workman, employed by the contractor or any disability likely to be occurred, in

respect of which compensation may become payable under workmen's

compensation Act has to be borne by the Tenderer. AMC is not responsible for

the same.During the work, if any damage is done to the AMC property than it will

be in the scope &responsibility of the contractor to overcome the same at his own

cost; failing which the amount will be recovered from the contractor’s bill.

Persons tendering are informed that no erasures or alterationsby them in the text

of the document sent herewith shall be allowed and any such erasures or

alterations shall be disregard. If there is any error in writing, no overwriting should

be done, the wrong word or a figure should be struck out and the correct one

written above or near it in unambiguous way. Each correction should be initialed.

36 All Corrections and additions or pasted slips must be initialed.

37 The Insurance Company’s bond will not be accepted against the security deposit.

38 TENDER SHALL BE LIABLE TO BE REJECTED

• Not more than one tender shall be submitted by contractor or by a firm of

contractors. no two or more concerns in which an individual is interest as a

proprietor and /or a partner&/or director shall submit tender for the execution of

the same work/tender. If they do so all such tender shall be liable to be rejected.

• DISQUALIFICATION:

- Even though the applicants meet the required criteria,they are subject to be

disqualified if applicant or any of its constituent partner/s,director/s have :-

misleading or false representation in the forms,statements and attachments

submitted;or -been debarred or terminatedor blacklisted by central

govt.organization/state Govt.organization/AMC/Any municipal corporation/ULBs

- If,any of the directors,partners of the proprietor has a criminal history or has been

convicted by any court of law of any of the offenses under any Indian laws.

- If,any criminal proceeding is pending in any court of law in India against any of the

directors,partners or a proprietor and if any such proceeding culminates into

39 Interpretation of Documents

Tenderer shall carefully examine the Tender Documents and fully inform

themselves as to all the conditions and matters which may in any way affect the

work or the cost thereof. Should a tenderer find discrepancies in or omission from

the specification or other documents, or should be in doubt as to their meaning,

he/she should at once address a query to the Additional Chief Engineer

(Electrical), 5th Floor,” C”-Block, Sardar Patel Bhavan,Danapith,Ahmedabad-380

001. Any resulting interpretation of the Tender Documents shall be issued to all

tenderers as an Addendum. Verbal clarification and / or information given by the

any employee/officer of AMC shall not be binding on the AMC.

40 It shall be incumbent on the successful tenderer to pay stamp duty on the contract

and legal cvcharges for preparation of the contract agreement.

41 Secure HVAC equipment premises with preventing entry of unauthorized persons,

fatal or non fatal accident, and illegal and anti social activities. Tenderer will have

to file FIR at nearest Police Station if any HVAC related equipments are stolen

from the Building. The copy of FIR should be submitted in the department

immediately. If any thefts occurred than said amount shall be deducted from the

assign bill and in that case Contractor shall be responsible for any police case,

court case or any type of compensation suit filed by any person, institute, or

42 Payment terms:-After Completion of Work with Satisfactory condition, the

payment will be released quarterly after submission of O & M bill.

43 Tenderer shall have to furnish a list of adequately qualified personnel with him &

have well furnish workshop. The full detail must be given with the tender.

44 Tenderer must provide PF and GST Registration certificates along with Tender.

Copy of Latest GST Return and latest PF Challan attached with Tender.

45 Award to Contract :The Contractor who has filled overall lowest price of BOQ

items will be consider as lowest.

46 Municipal Commissioner has reserves the right to reject all the tenders or the

lowest or any other tender in part or full without assigning any reason whatsoever

or to split the tenders and award to one or more than one tenderer in the interest

of public. The tenderer shall have no cause of action or claim against.

47 If due to any reason, payment is delayed then tenderer is not eligible to

claim/demand any compensation for loss of interest thereof.

48 Joint Venture and sub contract must not allow in this Tender.

49 The bidder is required to check the website https://tender.nprocure.comfor

Addendum if any before 48 hours of last date and time of tender submission.

The bidder who quotes the bid without attaching the addendum shall be

Addendum is a part of tender and the tenderer who quotes the tender without

attaching the addendum will be rejected.

I/We hereby do certify that I /We have read above instruction 1 to

49carefully and understood very well and taken into account while

tendering and have quoted our firm price accordingly..

Signature of the Tenderer Addl. Chief Engineer (Electrical)

ELIGIBILITY CRITERIA FOR TENDERER

Qualification shall be based on meeting all the following minimum pass/fail criteria

regarding the bidder’s general and particular experience, personnel and financial

position, as demonstrated by the bidder’s responses in the forms attached. The AMC

reserves the right to waive minor deviations, if they do not materially affect the

capability of a bidder to perform the contract.

1. Tenderer must have to Pay Tender Fee of Rs.900/- through Demand Draft only in

favour of “Municipal Commissioner, AMC” payable at Ahmedabad from banks

mentioned in Annexure-I only with their tender documents.

2. Tenderer must have to Pay EMD of Rs. 13,285/- through Demand Draft OR Bank

Guarantee only in favour of “Municipal Commissioner, AMC” payable at Ahmedabad

from banks mentioned in Annexure-I only with their tender documents.

3. Tenderer must have minimum experience of satisfactory work completion of

such/similar type of work for one year for at various Places in any Central/State

Government/Semi Government/Municipal Corporation during last 7 years ending last

day of month previous to the one in which Tender are invited should be either of

Tenderer must have atleast

One similar type of work order completed of Rs.10.62Lacs (80% of tender amount)

Two similar type of work orders completed of Rs.6.64Lacs(50 % of tender amount)

Three similar type of work orderscompleted of Rs.5.31Lacs (40 % of tender amount)in

any Central/State Government/Semi Government/Municipal Corporation. (Private

contracts like society, clubs etc. will not be considered).

• Copy of work order along with satisfactory Work Completion Certificate must be

submitted by the Tenderer.

• All certificates / evidence must be duly certified & attached by the Tenderer. All

work / experience details must be furnished with attested copies for evidence.

• Similar type of work means Operation & Comprehensive Maintenance /

Comprehensive Maintenance work of Ductable/Package/Cassette/VRV/Chiller

plant A.C. system work done by the Tenderer.

• In Trunkey Project, The HVAC Value should be mention separately in Work order/

4. Tenderer must have sound financial capacity and having average annual financial

turnover in last three financial years shall not be less than Rs. 3.98Lacs (Note : The CA

certified turnover certificate & Audited balance sheets for the last three financial

years must be submitted.)

5. The Tenderer must submit a solvency certificate from a Nationalized Bank/scheduled

Bank of an Amount of Rs. 2.65Lacs (20 % of estimated cost of tender). Bank Solvency

shall not be older than one year period.

6. Litigation History:

The bidder should provide accurate information on any litigation history or

arbitration resulting from contracts completed or under execution by him over the

last 10 years. This should also include such cases, which are in process / progress. A

consistent history of awards against the bidder or any partner of a firm may result in

failure of the bid. In case the bidder has not provided such information and has come

to the notice of the authority, the bid shall be rejected at whatsoever stage and in

such case all the losses that will arise out of this issue will be recovered from the

bidder/contractor and he shall not have any claim for the same.

Signature of the Tenderer Addl. Chief Engineer (Electrical)

For Operation & Comprehensive Maintenance work

S.N RECOVERY CLAUSE QUANTUM OF RECOVERY ACTION TO BE TAKEN BY AMC

AND TIME FRAME FOR RESTORATION OF SERVICE

A COMPREHENSIVE MAINTENANCE SERVICE

1 Any breakdown Faults If any Break down call will not However after 48 Hours Engineer-

occurs in any equipments be attended within 12 hours in-Charge if desires shall make

of HVAC system and not rectified within 24 necessary alternate repairing /

hours from the time of replacement arrangement at the

complaint, Penalty will be risk and cost of the contractor

charged @ Rs.2000/- per day without any further notice and the

for first two days after 48 same cost will be recovered from

hours and then @ Rs.3000/- contractor’s bill or any security

per day. held with Client and Clients

decision will be final in this case for

deducting penalty.

B MANPOWER DEPUTATION DURING OPERATION

1 If the Contractor does In case of absence of worker Engineer-in -Charge shall make

not recruit/deploy the from the duty penalty should Arrangement for another person at

'Personnel' or remain be made @ Rs.1500/- per day the risk and cost of the contractor

absent for first two days and then @ without any further notice.

Rs.2000/- per day.

(1)The decision of Engineer-in-charge in this regard shall be final and binding.

(2) In case of frequent absence of worker from duty, this shall be sole ground for poor

Performance on part of agency. The decision of Engineer In charge shall be final and binding as

regard to treating the absence of worker as poor performance.

Signature of the Tenderer Addl. Chief Engineer

Name : (Electrical)

Company’s seal AMC

SCOPE OF OPERATION &COMPREHANSIVE MAINTENANCE OF HVAC SYSTEM

• HVAC SYSTEM MAINTENANCE SCHEDULE in the AC system to keep the equipments

in proper and safe operating condition.

The location details are as follows:

Sr. Location Type FLOOR Per Unit Total

No. Capacity In Tonnage

Tonnage Capacity

1 ODHAV Ductable GROUND 11 ton X 04

2 COMMUNITY Split A.C. FIRST 11 ton X 04

Deployement Of Manpower:-

Tenderer has to maintain to Deploy manpower as listed below in this work

and deployed manpower has been given Identity Card.

Tenderer has to provide HVAC System experienced manpower for

Entire A.C. System Operation. Operator must reach at site before 3 hours of

starting program at site for checking all AC System & also remains him

present throughout Program. For program schedule, Contractor has to check

list of program online from AMC Website. The tenderer, if awarded the

contract, shall have to deploy, if warranted, a team of experienced

mechanic/s and helper/s within a reasonable time to attend to the problems

and arrange to solve the same by carrying out necessary repairs and

replacement if any, to our satisfaction as per the contract.

The Contractor shall have to carry out the work even on Sundays, Public

holidays, festivals, monsoon, etc.(On 24-hrs. basis),for which it will be in the

scope and responsibility of the contractor to arrange for necessary qualified

& experienced staff in adequate nos. required to complete the work

(a) For Maintenance of HVAC System:-

As and when required: The tenderer, if awarded the contract, shall have to

deploy, if warranted, a team of experienced mechanic/s and helper/s within a

reasonable time to attend to the problems and arrange to solve the same by

carrying out necessary repairs and replacement if any, to our satisfaction as

per the contract. Besides, the persons identified by the contractor for the

work at AMC shall be made available during this period and as and when

required by Ahmedabdadmunicipal corporation.

B. HVAC System Maintenance:

1. The maintenance contract is for comprehensive maintenance, which includes

spares, services and compressors & condensers. The contractor shall keep

adequate stock of spares/ peripherals for meeting the maintenance needs

and replacement during the tenure of the contract. New genuine parts of

same make or equivalent (with the approval of representative engineer of

AMC are only to be used for replacement. The maintenance / servicing shall

include both preventive and break down maintenance.

2. The Annual maintenance contract is comprehensive. Breakdown of any

compressor & replacement required in any condenser, which is beyond

repairs shall be brought to the notice of AMC.

3. Quarterly checking and servicing of the AC Units (4 times in a year for units

covered under quarterly service scheme) should be carried out.

4. Attending to the Breakdown calls within 4 hrs when called by us.

5. Half yearly cleaning of condensers & chemical cleaning of cooling coils.

6. Repairing/overhauling the components of the equipments at site\In your

service station, replacement of worn out parts whenever necessary.

7. Refilling refrigerant required, as a result of leak in the system arising out of

fair wear & tear.

8. Lubricating the bearing of motors, blowers & fans whenever necessary.

9. Checking and Servicing of Electrical Control cards, Switch gears, Starters,

Sensors, condenser unit, copper tubing of indoor & outdoor suction line with

insulation, Indoor & outdoor unit with mechanical parts hardware items etc.

complete in all respect, as a part of contract including remote control unit

10. In addition to specific calls for repairs, you shall under take preventive

maintenance once in three months during the contract period. The service

call reports shall be duly signed by the supervisor & shall be submitted to us

for our record. In case of failure to attend the preventive maintenance call as

per schedule a proportionate amount shall be recovered or the contract

period shall be extended correspondingly.

11. The preventive maintenance shall be on quarterly basis. In addition to the

preventive maintenance on quarterly basis any number of breakdown calls

shall be attended. The break down calls for repair shall be attended urgently.

You shall maintain necessary reports for all the preventive and break down

maintenance work done and submit them along with your bill.

12. DUCT/ DAMPERS (FIRE/VOLUME CONTROL) &GRILLS:Check for any air

leakage in the duct. Check for any insulation damage for ducts. Check for

disconnected and loose linkages, Check for functional operation of dampers

and grilles. Lubricate pins of dampers, grilles, wherever required. Check

louvers for any damage and cleaning shall be followed. Dismantling and Re-

fixing of few duct pieces inside Compressor Hall shall be carried out if

required. Repairing in the duct as per standard practice like riveting the joints,

provided felt or gasket in the joints, patch work in the duct, insulation of the

duct etc. If insulation of the duct gets damaged, the contractor shall rectify/

replace insulation for proper functioning.

13. Check proper locking of inspection doors/cover and their leakages. Clean Air

filters, check for proper drainage of condensate. Cleaning of air filters.

Cleaning of Cooling Coil and Condenser with nylon wire brush and air blower.

Inspect blower fan motor drive; check tension of V-Belt, bearings, alignments,

vibration isolator, electrical connections etc. Lubrication wherever necessary.

Check Electrical wiring in all respect for smooth operation of the unit. Check

the operation of all controls. Check operating parameters like Room

temperature, SA/RA temperature, current, voltage etc. and maintain the

record. Please refer earlier description covered for compressor, condenser,

and blower, cooling coils, refrigerant piping . Repairs or Replacements will be

applicable whenever required, as mentioned under compressor, evaporator &

condenser, instruments and controls, refrigerant pipes, drain piping, blowers,

electrical maintenance etc. All such repair or replacement in the contractor’s

14. ELECTRICAL PANELS:

• Check for any tripping, chattering in the electrical parts, abnormal noise,

overheating in the panels

• Check whether indication lamps are working

• All circuit boards for healthy contact minor repairs/services/cleaning etc.

• Check for the proper working of all ammeters, voltmeters, Hour meters, KWh

meters, overload relays, contactors malfunction etc.

• Clean the panels from inside with the help of the blower/ vacuum cleaners.

• Check all the cables for overheating, tightness of the glands, lugs & crimping.

• Check the control wiring of the panel along with the controls for the proper

functioning and tripping at the preset parameters.

• Replacements: Fuse links, ACB, MCCB, MCB, overload relay, single phase

preventer, push buttons, indicating lamps, voltmeter, ammeter, kWh meter,

no volt coils, selector switches, solenoid valves, fuse holders, relays, timer,

limit switches, cooling fans, capacitors,Cable between Indoor unit to Outdoor

unit & from HVAC panel to Outdoor unit etc. items if found faulty, need to be

replaced with new one upto Main switch of A.C. Units in the scope of

15. All the equipments/installations shall always be kept in good and trouble free

operating conditions.

16. All the required record for break-downs/repairs and maintenance etc. shall be

maintained in the form of history books, logbooks etc. as per directions.

17. All the maintenance works shall be carried out in accordance with the

manufacturer’s specifications.

18. Bidder must have service facility for maintenance service of HVAC system&

have work shop. Full details must be given with tender.

Signature of Tenderer Additional Chief Engineer

Name (Electrical)

Company’s seal A.M.C.

ANNEXURE: II (For bidder)

1. I, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s ______________________nor

any of its constituent partners have

a. During O & M, Servicing and Comprehensive repairing/replacing work contract period, spare

parts required for maintenance of electrical and/or mechanical equipment shall be purchased

only from respective standard manufacturer or its authorized dealer. In case of design, model,

size of spares are discontinued by manufacturer or not available from market then the same

(From Tender Approved Make List)shall be purchased from other manufacturer after obtaining

prior administrative approval of the concerned office for the same.

b. During O & M and comprehensive repairing/replacing work contract, the Ele.-Mech. equipment

installed machineries and its spare parts of whichever make and quality should not be replaced

by duplicate or inferior machinery/equipment. If such thing comes into knowledge of the dept,

than Municipal Commissioner shall have right to take disciplinary as well as legal action against

contractor, to recover cost of damage and Contract will be terminated without giving any

notice and for the remaining period the same work will be carried out at the sole risk and cost

of the contractor & AMC has liberty to blacklist the name of contract for minimum Three Years

period for AMC work.

3. The AMC and its authorized representative are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection

with this application and to seek clarification from our bankers and clients regarding any

financial and technical aspects. This Affidavit will also serve as authorization to any individual

or authorized representative of any institution referred to in the supporting information, to

provide such information deemed necessary and requested by you to verify statements and

information provided in the tender or with regard to the resources, experience and

competence of the Applicant.

4. My/our offer/make shall not be considered in case of fake/forged document(s) found during

verification at any stage or at any stage of contract. I/We are agreed to whatever action (s)

taken by competent authority of corporation in the aforesaid circumstances such as forfeiture

of security deposit and debarring from participation in future tenders for the period /years as

deemed fit by the corporation and informing the same to all other state /central level

Government/semi government organizations.

Stamp &Signby the authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp paper of

EARNEST MONEY DEPOSIT / SECURITY DEPOSIT

In consideration of the Ahmedabad Municipal Corporation of the city of Ahmedabad (hereinafter

to as the corporation) having agreed to exempt ______________________________________

(hereinafter referred to as "the said Contract") from the demand of earnest money / security

deposit in cash for the due fulfillment of the terms and conditions of the agreement made

between the AMC- and the said tenderer on ____________________________________________

(hereinafter referred to us "the said agreement") on production of Bank Guarantee for

(hereinafter referred to as "Bank") do hereby undertake to pay to the AMC as a amount not

exceeding Rs. _____________________________ Rupees

the demand from AMC.

Any such demand on the bank shall be conclusive as regards as amount due and payable by the

bank under this guarantee. However, liability of the bank under this agreement shall restrict to as

amount not exceeding Rs. ___________________________ Rupees

We the bank further agree that the guarantee herein contain shall remain in full force and effect

during the period that would be mentioned in the tender and that it shall continue to be

enforceable till all the dues of the Corporation under or virtue of the said agreement have been

paid and its claim satisfied or discharged and till a certificate to the effect has been received by the

bank from the Corporation. However, unless the demand of claim under the guarantee is made to

the bank in writing on or before the _____________________ (specify the date) the bank shall be

discharged from all liabilities under this guarantee.

With the bank further with AMC shall have fullest liberty, without the concert of the bank without

effecting in any manner it obligations herein under to vary any of the terms and conditions of the

said agreement or extend time for validity by the said tender from time to time or to postpone for

any time or from time to time any of the powers exercisable by the AMC /AMC-MET against the

said Contractor and to forebear to enforced any of the terms and conditions relating to the said

agreement and the bank shall not be relieved from liability by reason of any such variation, or

extension granted to the contractor for any forbearance, at Contractor or by any such matter or

thing whatsoever which under the law relating to sureties would, but this provision, have the

effect of so relieving the Bank.

undertake not to revoke the Guarantee during currency except with the previous concert of the

AMC in writing.

Principal (Contractor)

Contract No. End date of Contract