Project Management Consultancy (PMC) Including Supervision Services For Water Supply Projects In Gujarat

Including Supervision Services For Water Supply

Projects In Gujarat

Estimated Amount of Contract (INR) 30.00 crore

24 Months from issuance of LOI

Duration of Assignment (in Months) (Liability of the Firm/Agency will be up to end of

Defect Liability Period of the allocated project)

Bidding Type Open

Bid Call (Nos) One(1)

Tender Currency Type Single

Tender Currency Settings Indian Rupee (INR)

Joint Venture Not Applicable

Rebate Not Applicable

Bid Document Fee / Bid Processing Fees / Rs. 24,000/-

Tender Fee : (Rupees Twenty Four Thousand Only)

Demand draft in favor of Member Secretary,

Bid Document Fee Payable To :

GWSSB, Gandhinagar

1% of the Estimated cost as mentioned in NIT in

Bid Security / EMD / Proposal Security (INR) : form of D.D./F.D.R./B.G in favor of Member

Secretary, GWSSB, Gandhinagar

Bid Security / EMD In Favor of : Member Secretary, GWSSB, Gandhinagar

Tender Dates All Dates are in dd/mm/yyyy, hr: min as per

Indian Standard Time (IST)

Bid Document Downloading Start Date / /2025 onwards

Bidders can submit their queries through e- mail:

Pre Bid Meeting [email protected], or in person before

day of last date of online submission.

Bid Document Downloading End Date / /2025 18:00:00 hrs

Last Date & Time for Online Receipt of Bids / /2025 18:00:00 hrs

Physical Submission of documents last Date / /2025 17:00:00 hrs

Bid Opening Date / /2025 17:30:00 hrs

180 Days from the last date of submission of bid

Bid Validity Period

which may be extended on request.

Instrument of tender fee & EMD shall be

submitted in electronic format only through online

(By scanning while uploading the bid). This

submission shall mean that Tender Fee and

EMD are received for purpose of opening the bid.

Accordingly offer of only those shall be opened

whose tender fee and EMD is received

electronically. However for the purpose of

realization of instrument of tender fee & EMD,

bidder shall send the same in original through

RPAD/Speed Post/ Courier/ Hand Delivery so

Physical submission of Tender Fee, Earnest

as to reach to " The Chief Engineer, Technical

Money Deposit and PQ supporting document.

Cell, Gujarat Water Supply & Sewerage

Board, Jal Seva Bhavan, Sector-10A, In front

of Air Force Station, Gandhinagar, Gujarat "

before stipulated date and time as mentioned

above. For not submitting DD/FDR/BG in original,

bid shall be outright rejected and not considered

for evaluation.

Any document in supporting to tender bid shall

be submitted in electronic format only through

online (by scanning etc.) and submission only in

hard copy will not be accepted separately.

1. Tender fee, Earnest money deposit, PAN

Card shall be uploaded online only.

2. Tender Fee (Document fee) amounting to

Rs. 24,000/- (Rupees Twenty Four Thousand

only) in favor of " The Member Secretary,

Gujarat Water Supply & Sewerage Board, Jal

Seva Bhawan, Sector-10 A, Opp. Air Force

Station, Gandhinagar, Gujarat" in form of

Demand Draft shall be issued by any

nationalized bank or as per list mentioned in

latest GR of Finance Department, GR dtd. 01-

05-2025 issued by Finance Department of

Payments details

Government Of Gujarat.

Earnest Money Deposit of Rs 30.00 lakhs

(Thirty Lacs) in form of FDR or Bank Guarantee

in favor of "The Member Secretary, Gujarat

Water Supply & Sewerage Board, Jal Seva

Bhawan, Sector-10A, Opp. Air Force Station,

Gandhinagar, Gujarat " valid up to 28 days from

the date of closure of the bid validity period of

180 days i.e(180+28=208 days), shall be issued

by any nationalized bank or as per list mentioned

in GR dtd. 01-05-2025 issued by Finance

Department of Government Of Gujarat

Chief Engineer, Technical Cell, GWSSB,

Officer Inviting Bids :

Chief Engineer, Technical Cell, GWSSB,

Bid Opening Authority :

Gujarat Water Supply & Sewerage Board,

Address : JalSeva Bhawan, Sector-10A, Opp. Air Force

Station, Gandhinagar, Gujarat.

Contact no of officer inviting bids

The following documents shall be uploaded while

submitting the BID online:

 Scanned copy of Demand Draft as tender

 Scanned copy of FDR / BG as EMD

 Scanned copy of consultancy / company

registration certificate in Govt.

 Scanned copy of PAN card

 Scanned copies of Experience certificates

Submission of tender showing successful completion of work (with

 Scan copies of financial documents.

In addition to the documents mentioned above,

the documents required as per attached Forms &

Annexure are also to be uploaded. Bidder shall

submit their offer i.e. Technical bid as well as

price bid in Electronic format on stipulated

website& date as mentioned in the tender

document. No offer in physical form will be

For any clarification the bidder may contact:

Chief Engineer Superintending Engineer Executive Engineer,

Technical Cell, Technical Cell, Technical Cell,

GWSSB, Gandhinagar GWSSB, Gandhinagar GWSSB, Gandhinagar

Phone No 9978406839 Phone No 9978406652 Phone No

General Terms & Conditions :

1 Downloading of Tender Document

 Interested consultants can download the tender document free of cost from the website.

 Bidders wish to participate in the Tender will have to register on web site www.

https://tender.nprocure.com.

2 Digital Certificate

 Bidders who wish to participate in this Tender will have to procure / should have legally

valid Digital Certificate as per Information Technology Act-2000 (Class-III) using which

they can sign their electronic RFP.

 Bidders can procure the same from (n)Code Solutions-A Division of GNFC Ltd.- who

are licensed Certifying Authority by Govt of India having following address and contact

(n)Code Solutions (A Division of GNFC Ltd.)

(n) Procure Cell

403, GNFC Info tower, S.G.Road,

Bodakdev, Ahmedabad - 300054. Gujarat

Email : [email protected]

 Bidders who already have a valid Digital Certificate need not procure a new Digital

3 Pre-Bid Conference

 Pre-bid conference for this tender shall be conducted on date as mentioned in NIT, at

Gujarat Water Supply & Sewerage Board, Jal Seva Bhavan, Sector-10-A, Opp. Air

Force Station, Gandhinagar

The Bidders shall obtain the clarifications to the queries raised in form of Minutes of

Meeting which will be uploaded by GWSSB on the website. These Minutes and any

Amendments to the tender shall be a part of Tender Document.

4 Online Submission of Technical and Price Bid

 Bidders can prepare and edit their offers number of times before final submission. Once finally

submitted bidder cannot edit their offers submitted in any case. No written or online request in

this regards shall be granted.

 Bidder shall submit their offer i.e. Technical bid as well as price Bid in Electronic format on

above mentioned website. Dt. Shown above after digitally signing the same.

 Offers submitted without digitally signed will not be accepted.

 Offers in physical form will not be accepted in any case.

5 Opening of Tender

 Opening of Bid documents will be held on Date & time shown above in NIT at the office of Chief

Engineer, Technical cell GWSSB, Gandhinagar.

 Intending bidders or their representative who wish to remain present at GWSSB, premises

at the time of tender opening can do so.

 The Offline technical evaluation of the tenders received on or before last date of submission

would be done and results will be displayed on website.

 After Successful completion of Technical Evaluation, price bid of only those bidders would

be opened online who are found to be substantially responsive.

6 Contacting officer

 Further Details/Clarifications if any required will be available from:

Superintending Engineer, Technical Cell, GWSSB, Gandhinagar.

 In case bidder needs any clarification/assistance or if training required for participating in

online tender, they can contact the following office.

M/s (n)Code Solutions.

A Division of Gujarat Narmada Valley Fertilizers Company Ltd.

301,GNFC Infotower,BodakDev,Ahmedabad-300 054 Phone:079-26857316,

Email:[email protected] or www.nprocurement.com

 Free training camp will be organized every Saturday between 4.00 to 5.00P.M. At M/s

nProcurement Technologies Pvt. Ltd. Bidders are requested to take benefit of the same.

7 General Instruction

 Tender shall be awarded to single bidder.

 The fees for online tender document will not be refunded under any circumstances.

 Consulting Firms shall have to submit technical bid as well as price bid in electronic format only

on n procure website till the last date and time for submission.

 Bids shall only be signed by Authorized Signatory.

 Offers in physical form will not be accepted in any case

 EMD in the form specified in tender document only shall be accepted.

 Tenders without Tender fees, Earnest Money Deposit (EMD) and which do not fulfill all or

any of the condition or submitted incomplete in any respect will be rejected.

 Conditional tender shall not be accepted.

 Bids shall be self-explanatory, self-content proposal, no reference to external documents will be

considered. Reference documents uploaded with the bid will only be considered

 The bidder are advised to read carefully the Instruction to Bidder, Eligibility criteria for

qualification contained in the tender documents

 Bid once submitted shall not be amended /appended after the last date of submission, unless in

response to some queries or clarification sought by GWSSB.

 The tender notice shall forma part of tender document.

 The Bidders are advised to read carefully the “Instruction for Bidder” and

 "Eligibility Criteria” contained in the tender documents.

 The internet site address for E-Tender is http://tender.nprocure.com

Tender Documents are also available on GWSSB website

https://gwssb.gujarat.gov.in

 Other terms and conditions as per detailed tender documents

8 GWSSB reserve the rights to reject any or all the tenders without assigning any reason thereof.

Chief Engineer,

Technical Cell,

GWSSB, Gandhinagar

LETTER OF INVITATION

LETTER OF INVITATION

Sub: Request for Proposal for Appointment of Project Management Consultancy (PMC)

Including Supervision Services for Water Supply Projects In Gujarat

 GWSSB has taken up implementation of the Water Supply Schemes for various Urban /

Rural areas of the state. The projects are being implemented in a phased manner. The

eligible payments under this contract shall be made from the funds received from

Government of Gujarat and /or Government of India.

 GWSSB intend to appoint Consultant for Project Management Services including Survey

Work, preparation of detailed project report, Bid process & evaluation, Construction

Supervision Services from qualified, technically competent, experienced consultancy

agencies. Consultants should note that the works are of water supply in nature and

component generally involved in the work such as intake works, Water treatment plant,

transmission pipeline, distribution network, sump, elevated reservoir, pump house, SITC

of Pumping machinery and ancillary electro-mechanical works etc. The objective of the

assignment is to ensure quality assurance, timely completion of projects within the

budgeted costs. Aggregated cost of the project management consultancy fee put under

the tender of consultancy service is to the tune of Rs. 30.00 Cr (approximately) and

allocation of the consultancy work will be decided by competent authority of client without

any prejudice to any consulting agency as per tender provisions. The Firm/Consultant

who shall achieve highest combined score (Technical and Financial) may be considered

for allocation of consultancy work.

 In case, if it may happen that there may be more than one first rank bidders based on

equal combined technical and financial scoring, the award of the consultancy work may

be decided based on the lowest quoted price among the first rank bidders.

 PMC work under the agreement will be allocated up to 24 months from LOI. However

functioning of the PMC agency under contract and liabilities of PMC shall be till the

completion of the defect liability period of the project assigned to PMC.

 Under the contract, PMC agency can be awarded works extended up to 25% of the

estimated amount of work

 Broadly the scope of the Consultancy service is envisaged as follows:

o “To assist client in overall Project Management and Implementation of the

Item rate / EPC / Turnkey Contracts, that includes:

 Survey & Investigation

 Detail Project Report

 Bid Process management,

 Evaluation of Bids and assisting client in finalization of Contract,

 Construction Supervision Services and Contract Administration,

 Review of Contractor’s design and construction document,

 Inspection of materials, machineries and equipment

 Commissioning assistance

 Services during defects liability period”.

More details on the services are provided in Request for Proposal

(1) A Firm will be selected based on Quality and Cost Based Selection (QCBS)

procedures described in this RFP.

(2) The eligibility criteria as per the Section-2 of this RFP.

(3) Consultants are, therefore, invited through this Request for Proposal (RFP) to upload

with digitally signed your Technical and Financial offers for further consideration by

GWSSB for selection of the consultants.

(4) This Volume- 1 of Technical proposal includes the following sections. Volume- 2, is

the price proposal, provided in a separate volume

Section – 1: Letter of Invitation.

Section – 2: Information to Consultants

Eligibility criteria for qualification

Special instructions

Section – 3: Technical Proposal- Standard Forms

Section – 4: Broad scope of work and request for

Section – 5: General Conditions of Contract

Special Conditions of Contract

Section – 6: Appendices Standard Form of Contract

(5) Address for Submission of Bid

Please inform us in writing to the following address:

(a) That you received the letter of invitation; and

(b) Whether you will submit a proposal alone or in association.

The Consultants are requested to ensure that the Technical Proposal along with

RFP Fee and EMD (original) are submitted by date and time shown in NIT with the

reference number, name of the project and clear identification of the contents

on the envelope to:

Tender for Consultancy Services

Chief Engineer,

Technical Cell,

Gujarat Water Supply and Sewerage Board,

Opposite Air Force, ‘Chh Road’,

Sector 10(A), Gandhinagar-382

Yours sincerely,

Chief Engineer,

Technical Cell,

Gujarat Water Supply and Sewerage Board

INFORMATION TO CONSULTANTS

INFORMATION TO CONSULTANTS

1. INTRODUCTION :

1.1 The Client named in the "Data Sheet" will select a Firm in accordance with the

method of selection indicated in the Data Sheet and detailed in the Guidelines given

in the Data Sheet.

Selection of consultant by the GWSSB will be Quality and Cost Based Selection

(QCBS method) out of the firms responding from the RFP

1.2 The consultants are invited to submit electronically under e-tender procedure the

Technical Proposal and a Financial Proposal as specified in the Data Sheet (the

proposal) for consulting services required for the Assignment named in the Data

Sheet. The Proposal will be the basis for contract negotiations and ultimately

signature of a contract with the selected Firm.

1.3 The Assignment shall be implemented in accordance with the phasing indicated in

the Data Sheet. When the Assignment includes several phases, continuation of

services for the next phase shall be subject to satisfactory performance of the

previous phase, as determined by the Client.

1.4 The Consultants must familiarize themselves with local conditions and take them into

account in preparing their proposals. To obtain firsthand information on the

assignment and on the local conditions, consultants are encouraged to pay a visit to

the Client/Project Locations before submitting a Proposal. The Consultant's

representative should contact the officials named in the Data Sheet to arrange for

their visit or to obtain additional information. Consultants should ensure that these

officials are advised of the visit in adequate time to allow them to make appropriate

1.5 The client will provide the inputs specified in the Data Sheet, assist the Consultants in

obtaining licenses and permits needed to carry out the services, and make available

relevant project data and reports.

In preparing their proposals, consultant are expected to examine in detail the

documents comprising the RFP, material deficiencies in providing the information

requested may results in rejection of a proposal.

1.6 Please note that (i) the costs of preparing the proposal and of negotiating the

contract, including a visit to the Client, are not reimbursable (ii) the Client is not

bound to accept any of the Proposals submitted.

1.7 The Client policy requires that Consultants provide professional, objective, and

impartial expert Technical advice which is technologically sound, economical &

environmentally sustainable and at all times hold the Client's interests paramount,

without any consideration for future work, and strictly avoid conflicts with other

assignments or their own Corporate interests. Consultants shall not be hired for any

assignment that would be in conflict with their prior or current obligations to other

clients, or that may place them in a position of not being able to carry out the

assignment in the best interest of the Client.

1.7.1 Without limitation on the generality of this rule, consultants shall not be hired

under the circumstances set forth below;

(a) A Consultant which has been engaged by the Client to provide goods

or works for a project, and any of their affiliates, shall be disqualified

from providing consulting services for the same project. Conversely,

Consultants hired to provide consulting services for the preparation or

implementation of a project, and any of their affiliates, shall be

disqualified from subsequently providing goods or works or services

related to the initial assignment (other than a continuation of the

Consultant's earlier consulting services) for the same project.

(b) Consultants or any of their affiliates shall not be hired for any

assignment which, by its nature, may be in conflict with another

assignment of the consultants.

1.7.2 As pointed out in Para 1.7.1(a) above, consultants may be hired for

downstream work, when continuity is essential, in which case this possibility

shall be indicated in the Data Sheet and the factors used for the selection of

the consultant should take the likelihood of continuation into account. It will

be the exclusive decision of the Client whether or not to have the downstream

assignment carried out, and if it is carried out, which consultant will be hired

for the purpose.

1.7.3 Any previous or ongoing participation in relation to the assignment by the

Firm, its professional staff, or its affiliates or associates under a contract with

the Client may result in rejection of the proposal. Consultants should clarify

their situation in that respect with the Client before preparing the proposal.

1.8 It is the Client's policy to require that consultants under contracts observe the highest

standard of ethics during the selection and execution of contracts. In pursuance of

this policy, the Client ;

(a) defines, for the purposes of this provision, the terms set forth below as follows

i) "corrupt practice" means the offering, giving, receiving, or soliciting of

anything of value to influence the action of a public official in the

selection process or in contract execution; and

ii) "fraudulent practice" means a misrepresentation of facts in order to

influence a selection process or the execution of a contract to the

detriment of the Borrower, and includes collusive practices among

consultants (prior to or after submission of proposals) designed to

establish prices at artificial, non-competitive levels and to deprive the

Borrower of the benefits of free and open competition.

(b) will reject a proposal for award if it determines that the Firm recommended for

award has engaged in corrupt or fraudulent activities in competing for the

contract in question;

(c) will cancel the portion of the payment allocated to the Firm's contract if it at

any time determines that corrupt

(d) or fraudulent practices were engaged in by representatives of the Consultant

during the selection process or the execution of that contract, without the

Consultant having taken timely and appropriate action satisfactory to the

Client to remedy the situation;

(e) will declare a Firm ineligible, either indefinitely or for a stated period of time, to

be awarded a contract if it at any time determines that the Firm has engaged

in corrupt or fraudulent practices in competing for, or in executing, a contract;

(f) will have the right to require that, in contract a provision be included requiring

consultants to permit the Client to inspect their accounts and records relating

to the performance of the contract and to have them audited by auditors

appointed by the Client.

1.9 Consultants shall not be under a declaration of ineligibility for corrupt and

fraudulent practices issued by the Client in accordance with the above sub

1.10 The terms / conditions and detailed scope of work with the contractor shall be part

1.11 Consultant shall bare all costs associated with the preparation and submission of

their proposals. Costs might include site visit, collection of information and if

selected attendance at contract negotiation.

1.12 Conditional bids are liable to be rejected.

1.13 Bids with variable costs/rates shall be rejected.

2.0 DOCUMENTS COMPRISING THE RFP :

This RPF include following

Volume :1 Technical Proposal

Section – 1: Letter of Invitation.

Section – 2: Information to Consultants

Eligibility criteria for qualification

Special instructions

Section – 3: Technical Proposal - Standard Forms

Section – 4: Broad scope of work and request for proposal

Section – 5: General Conditions of Contract

Special Conditions of Contract

Section – 6: Appendices Standard Form of Contract

Volume :2 Financial Proposal

2.1 Clarification shall only be asked during pre-bid meeting or through fax/ e-mail.

2.2 Pre bid meeting

The consultant or his official representative is invited to attend a pre bid

meeting, which will take place at time and place indicated in data sheet.

The purpose to the meeting will be to clarify issues and to answer question on

any matter related to the RFP that may be raised at that stage including the

clarifications requested under 2.1 above.

Non-attendance at the pre-bid meeting will not be a cause for disqualification

2.3 At any time before the submission of proposals, the Client may, for any

reason, whether at its own initiative or in response to a clarification requested

by an invited Firm, modify the RFP documents by amendment. Any

amendment shall be issued in writing through addenda. Addenda shall be

sent by mail, cable, telex, facsimile, or electronic mode to all invited

consultants and will be binding on them. The Client may at its discretion

extend the deadline for the submission of Proposals.

3.0 PREPARATION OF PROPOSALS :

3.1. Consultants are requested to submit a Proposal (Para 1.2) written in the

language(s) specified in the Data Sheet. It should be submitted in two bids

viz, Technical and Financial.

Technical Proposal:

3.2 In preparing the Technical Proposal, consultants are expected to examine the

documents comprising this RFP in detail. Material deficiencies in providing

the information requested may result in rejection of a Proposal.

The technical proposal should clearly demonstrate the consultants

understanding of the assignment requirements and capability and approach

for carrying out the tasks set forth in the RFQ

3.3 While preparing the Technical Proposal, consultants must give particular

attention to the following :

i) The assignment carried out by individual staff member or any

associates prior to joining the Firm of consultant cannot be called as

the experience of the Firm but may be referred to in the curriculum vita

of staff proposed for the services.

ii) All the key staff proposed shall be regular full time employees of the firm

for not less than 12 months and the age of maximum 65 years shall be

considered prior to date of submission of the proposal.

However, in case of Financial Analyst and Legal Expert the experience of

the person engaged by the consultant for their firm may be considered.

Copy of the TDS/PF statement of staff must be attached as a proof.

iii) Proposed professional staff must have at least the experience

indicated in the Section 2(C) Eligibility Criteria for qualification,

preferably under conditions similar to those prevailing in the country of

the Assignment.

iv) Alternative professional staff shall not be proposed, and only one

curriculum vitae (CV) may be submitted for each position.

v) Reports to be issued by the consultants as part of this assignment

must be in the language(s) specified in the Data Sheet. It is desirable

that the Firm's personnel have a working knowledge of the client's

national / local language.

3.4 The Technical proposal should provide the following information using the

attached Standard Forms (Section-3):

i) A brief description of the Firm's organization and an outline of recent

experience on assignments (Section3; Form 3C- 1 to 5)of a similar

magnitude and nature and present workload

ii) Any comments or suggestions on the Request for Proposal and on the

data, a list of services, and facilities to be provided by the Client

(Section3; Form 3E-1).

iii) A description of the methodology and work plan for performing the

assignment (Section 3; Form 3D-6).

iv) The list of the proposed staff team by specialty, the tasks that would

be assigned to each staff team member, and their timing (Section 3;

v) CVs must be recently signed by the proposed professional staff on

Firms letter pad and the authorized representative submitting the

proposal. Key information should include educational qualification,

number of years working for the Firm/entity, and degree of

responsibility held in various assignments in the past 10 to 15 years

(Section 3; Form 3D-9).

vi) Copy of TDS and PF statement for each key staff OR Proof of

employee is on pay role of company shall be submitted. (Section 3;

vii) Estimates of the total staff effort (professional and support staff; staff

time) to be provided to carry out the Assignment, supported by bar

chart diagrams showing the time proposed for each professional staff

viii) Forms for specific Project Experience Section.

3.4 The Technical Proposal shall not include any financial information.

Financial Proposal:

3.6 In preparing the Financial Proposal, consultants are expected to take into

account the requirements and conditions of the RFP documents. The

Financial Proposal should follow Standard Forms (Volume 1 Section- 4). It

lists all costs associated with the Assignment are deemed to be included in

the financial offer, such costs could be (a) remuneration for staff (foreign and

local, in the field and at headquarters), and (b) reimbursable such as

subsistence (per diem, housing), transportation (international and local, for

mobilization and demobilization), services and equipment (vehicles, office

equipment, furniture, and supplies), office rent, insurance, printing of

documents, surveys; and training, if it is a major component of the

3.7 The Financial Proposal shall be inclusive of all the taxes excluding GST,

but including all local taxes (including social security), duties, fees,

levies, and other impositions imposed under the applicable law, on the

consultants, the sub-consultants, and their personnel.

3.8 Consultants may express the price of their services in terms of percentage of

the approved project cost of work.

3.9 Commissions and gratuities, if any, paid or to be paid by consultants and

related to the Assignment will be borne by the consultant.

3.10 The Data Sheet indicates how long the proposals must remain valid after the

submission date. During this period, the consultant is expected to keep

available the professional staff proposed for the assignment. The Client will

make its best effort to complete negotiations within this period. If the Client

wishes to extend the validity period of the proposals, the consultants who do

not agree have the right not to extend the validity of their proposals.

3.11 The financial proposal shall be quoted as percentage of approved project cost

for Project Management and construction supervision Consultancy Services

as given in the price bid. Payment shall be paid as per payment schedule.

(a) The costs shall be given inclusive for phases of work, i.e.

 Survey & Investigation

 Preparation of DPR

 Pre-contract work

 Construction Supervision Services, and

 Defects correction supervision

In due consideration of the pertaining descriptions of the Request for Proposal

as included and the Sample Draft Contract Agreement and of the following.

(i) The Period of DPR and DTP’s is expected to be about 3(Three) months

for Detail Project report and Draft Tender paper submission.

The work will involve

 Survey and Investigation

 Preparation of DPR(Drawing and mapping of alignment and

assets on PM GATISHAKTI)

 Preparation of Bid document

 Qualification of Firms

 Attending pre bid meeting and preparing minutes of meeting,

corrigendum to the documents etc.

 Technical and Financial Bid Evaluation

 Finalization of Contracts up to issue of work order.

(ii) The Period for the Pre-contract work is assumed at one weeks and shall

be used to ensure that all head (branch) office and site staff to be involved

fully understands

 The Contract Agreement

 The construction contract documentation

 The activities and tasks required under their proposed position

 The particular procedures and ways of interaction with the

Employer and the contractor

Checking and approval of detailed designs of civil (structural

designs) & electro-mechanical equipment etc.

The period shall also include for the consultant's mobilization prior to

the contractor entering the site. The consultant shall mobilize

immediately after entering the contract agreement.

(iii) The assignment period of the Consultant’s service is Twenty Four

Months. It is required to extend contract due to any reason, payment will

be made at the approved tender rate, for the balance portion of work

beyond 24 months. The Agency shall base his pricing on this duration but

take into account the various items in the construction contract (e.g. work

schedule and bill of quantities), which may affect the need for reduced/

increased staff input during particular stages of works' execution. With

regard to early or delayed completion, refer to the Sample Draft Contract

Following Works are envisaged during construction supervision period.

 Inspection of materials and equipment

 Over all supervision of Construction activities, assist in taking

measurement & preparation of bill, certification of bills, monitoring of

progress of work, submission of periodical progress report,

monitoring of Quality Assurance Program, inspection of materials

and equipment at site as well as factory site (manufacturing unit),

satisfactory certification of work and satisfactory completion

certificate of the project.

 Monitoring towards Commissioning of projects

 Periodical monitoring for Defect correction period up to completion of

(iv) The “Defects Correction Supervision” will be of duration of 36(thirty Six)

months from the date of issue of the certificate of completion to the

contractor. During this period, permanent presence of Agency staff on site

is not necessary. However, Agency Personnel shall visit all site at least

once in a month and submit report. Further Agency personnel should be

readily available for a site visit at any time on 48 hours’ notice by the

Client whenever required.

(c) Consultant’s price proposed shall include the followings.

 Professional staff site office:

All decision making key personals shall be deployed by the consultant

at site office. The rates hereto shall be all inclusive per staff member

and month, and cover basic salary, social charges (incl. pension fund

and similar payments), overheads (incl. tax and insurance liabilities,

sickness, holiday and bonus payments, charges for support staff office

and backstopping, etc.) consultant's fees and any other accountable

and variables. The rate shall also include staff required by consultant

at head and branch office for their own general administration.

Charges for travel of staff from home base to site and field allowances

for boarding and lodging, etc. shall also be covered.

 Transportation

The rates hereto shall be all-inclusive per vehicle type per month and

cover rent/depreciation, running and maintenance, driver's wages,

charges and allowances, consumables and any other accountable and

 Site office and equipment

The rates hereto shall be all-inclusive per month and cover rent/

depreciation, operation, running and maintenance, internet facility,

costs for document reproduction, communication, support staff like

computer operator with AutoCAD knowledge, draughtsman, tracers,

office staff, computer operator, etc. and any other accountable and

 Other expenses (if any)

(To be specified by consultant in his financial proposal)

All costs and rates quoted shall be fixed for the duration of the contract

agreement, except as otherwise provided for therein.

Any costs not entered shall not be payable, except as otherwise

provided for in the contract agreement.

4.0 SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS :

4.1 The original Proposal (Technical Proposal and Financial Proposal; shall be

submitted electronically.

4.2 An authorized representative of the Firm initials all pages of the Proposal

submitted in hard copy. The representative's authorization is confirmed by a

written power of attorney accompanying the proposals.

4.3 Bid processing fees and earnest money deposit shall be submitted to the

client as shown in Data sheet

4.4 The technical proposal and financial proposal must be uploaded online on or

before the time and date stated in the data sheet. All submission shall be in

PDF portable document format or joint photographic experts group (JPG)

4.5 After the deadline for submission of proposals the technical proposal shall be

opened immediately by the Authorized representative of GWSSB. The

financial proposal shall remain encrypted with a respectable public auditor or

independent authority until all submitted proposals are opened publicly, as

decided by the client.

4.6 A consultant should submit only one proposal if a consultant submits or

participate in more than one proposal for the same project such a consultant

shall be disqualified.

4.7 The tenders shall be rejected outright if:

a) Tender is in the name of person or firm who is not a consulting firm.

b) Tender fees and Earnest Money Deposit not received in the time prescribed

c) Offer submitted in physical form.

d) If the consultant has quoted rates with additional condition and counter

e) In case of any deviation in the terms of reference, terms and conditions of the

f) If the tender is not digitally signed by the consulting firm.

g) If the “Technical Bid” of any firm is decided as non-responsive the “Price Bid”

of that firm shall not be opened

h) If the rate are not workable.

5.0 PROPOSAL EVALUATION :

From the time the bids are opened to the time the contract is awarded any

effort made by the Firm to influence the Client in the Client's proposal

evaluation, proposal comparison or contract award decisions may result in the

rejection of the consultant's proposal.

5.2 Evaluation of Technical Proposals:

The individual member of the evaluation committee appointed by the Client

will carry out the evaluation of proposals on the basis of mandatory

requirement for general and specific criteria and scoring criteria specified in

the section 2 (c) eligibility criteria for qualification. Each responsive proposal

shall be preliminarily evaluated to assess their performance and their

capability with respect to mandatory requirement for general and specific

criteria. Based on this evaluation of responsiveness of bid shall be decided.

The consultant do not satisfy this mandatory requirement, their bid will be

considered non responsive. No further evaluation shall be made for such bid

and the consultant disqualifying for further evaluation. Each responsive

proposal shall be further evaluated for technical content and will be given a

technical score (St). Any proposal found unsuitable shall be rejected at this

stage if it fails to achieve the minimum technical score indicated in the section

2 (c) eligibility criteria for qualification The Client shall notify consultants of the

rejection of their Technical Proposal indicating that & their Financial Proposals

shall remain unopened after completing the selection process.

For technical scoring a weightage of 100 marks is assigned. To qualify

technically, it is required that a consultant should score minimum 60% marks

in the following two individual parameters (group) and at least 80 marks

5.3 First Stage Evaluation for qualification:

The qualification of the consultants offer shall be based on mandatory qualifying

requirement and further by marking system proposed as under:

Group No Category Maximum

1. Relevant Experience of the Consultant’s

Firm in last Five years in India

2. Relevant Experience of the Key Personnel

Any proposal not complying with the instructions or is poorly presented or has

omissions shall be liable to rejection at this stage.

5.4 The consultant who scores (Technical St) 60 % marks in each group and 80 marks out

of 100 marks as stated here in above shall be post qualified and included in the short

list for opening and evaluation of their financial proposals.

5.5 Public Opening and Evaluation of Financial Proposals;

After the completion of technical evaluation, The Client shall notify the successful

consultants that they have secured the minimum qualifying mark, indicating the date

and time set for opening the Financial Proposals.

The Financial Proposals shall be opened publicly in the presence of the consultants'

representatives who choose to attend. The name of the consultant, the quality

scores, and the proposed prices shall be read aloud and recorded when the Financial

Proposals are opened.

For financial evaluation, the total lump sum fee indicated in the Financial Proposal

shall be considered. GWSSB will determine whether the Financial Proposals are

complete, qualified and unconditional. The cost indicated in the Financial Proposal

shall be deemed as final and reflecting the total cost of services. Omissions, if any, in

costing any item shall not entitle the Firm to be compensated and the liability to fulfill

its obligations as per the RFP within the total quoted price shall be that of the

Consultant’ Firm

5.5.1 In order to allow comparison of financial proposal on a common basis, each financial

proposal will be carefully scrutinized and total price shall be determined. The score

for each financial proposal is inversely proportional to its total price. The lowest

financial proposal (Fm) will be given a financial score (Sf) of 100 points. The financial

score (Sf) of other financial proposal will be computed as under.

5.5.2 Formula for determining the financial scores:

Sf = 100 x Fm/F ,Fm is the lowest price and F the price of the proposal under

The weights given to the Technical and Financial Proposals are:

5.8 Combined and final evaluation

Proposals of the post qualified applicant consultants during the process of

evaluation of the technical bid will finally be ranked according to the total score

(Technical Score + Financial Score).

For this QCBS (Quality & Cost Based Selection) evaluation, the lowest evaluated.

Proposals will be ranked according to their combined technical (St) and financial (Sf)

scores using the weights (T = the weight given to the Technical Proposal; P = the

weight given to the Financial Proposal; T + P = 1) as under.

The Firm achieving the highest combined technical and financial will be

ranked as first

5.9 The Selected Applicant Consultant shall be the first ranked Applicant Consultant .The

second ranked Applicant Consultant shall be kept in reserve and may be invited for

negotiations in case the first ranked Applicant Consultant withdraws, or fails to

comply with the requirements specified hereinabove.

5.10 This evaluation procedure reflects the high importance attached to quality and

competence. Please note that the Client is not bound in any manner to select any of

the Firms submitting proposals or to select the Firm offering the lower price.

6.0 AWARD OF CONTRACT :

The allocation of the consultancy work will be decided by competent authority of client

without any prejudice to any consulting agency as per tender provisions. The consultant

who shall achieve highest combined score (technical and financial) may be considered

for allocation of consultancy work.

In case, if it may happen that there may be more than one first rank bidders based on

equal combined technical and financial scoring, the award of the consultancy work may

be decided based on the lowest quoted price among the first rank bidders.

Information relating to evaluation of proposals and recommendations concerning awards

shall not be disclosed to the consultants who submitted the proposals or to other persons

not officially concerned with the process, until the winning Firm has been notified that it

has been awarded the contract.

8.0 MODE OF EXECUTION

The works of Water Supply Project are spread over entire Gujarat state. A number of

works are to be taken up simultaneously in the state. The project works are to be taken

up under GWSSB. Therefore, the online tender for consultancy works are invited at the

level of head office of GWSSB. The receipt of tenders, evaluation of the bid, and

selection of consultant and award of work shall be processed at head office of GWSSB.

The successful consultant shall execute the agreement for consultancy work with The

Chief Engineer, Technical Cell, GWSSB, Gandhinagar. However the actual work shall be

performed with the concerned Executive Engineer or equivalent, Superintending

Engineer or equivalent, Chief Engineer or equivalent of the project under GWSSB. The

Chief Engineer Technical Cell, GWSSB shall issue the orders to the consultant stating

the name and location of the project, along with the name of concerned Executive

Engineer, Superintending Engineer, Chief Engineer in charge of the project and the

name of organization (GWSSB). The consultant shall be responsible to the concerned

officers in charge of the work for the implementation of consultancy work. The

performance of the consultant shall be monitored, reviewed based on the report of

project in charge of officers.

Information to Consultants

1 The name of the Client is Gujarat Water Supply and Sewerage Board.

The method of selection is Quality and Cost-Based Selection

The Guidelines are As mentioned in this RFP

2 Technical and Financial Proposals are Yes

3 The Assignment in phased Yes

Broadly, the role of PMC consultant shall be in

following phases.

The consultancy work shall be for new water

supply projects or for remodeling/ augmentation of

the existing project or for the project in which DPR

is already available with GWSSB

 Survey and Investigation

 Preparation of DPR

 Bid Process Management

 Pre-construction Activities

 Activities during Construction

 Defects correction Supervision

 Post Construction Activities

Checking of detailed design and drawing of

civil work, M&E works, Hydraulic design,

to be prepared by the contractor is in the

scope of the PMC Consultant.

4 The main objectives and description of The broad role of the Project Management

the Assignment are Consultant shall be to act on behalf of GWSSB

to manage various Item rates /EPC/Turnkey

Water Supply Contracts of GWSSB, and the

responsibility shall include:

 Survey and Investigation

 Preparation of DPR(Drawing and

mapping of alignment and assets on PM

 Assist GWSSB is bid process

management from preparation of bid to

evaluation and finalization of contract.

 Assist GWSSB in carrying out

construction supervision, contract

administration progress monitoring,

quality control, testing, test check of

invoices, resolution of claim, change in

design, and taking over, and safety

management for all contracts.

 Inspect mechanical and electrical

equipment at manufacturer’s works as

and when required in India and submit

an acceptance/rejection report for

considerations of GWSSB engineers

who will also witness such equipment

inspection along with consultant’s

inspection engineer(s).

 Prepare project schedule and render

necessary assistance to GWSSB in

monitoring the project

 Ensure time bound completion of the

works to be executed strictly as per the

specifications laid down in the bid

documents. Assist the GWSSB

Engineers for other project management

related activities of the contracts.

 Carry out review of design and

construction documents furnished by the

Contractor. The review and approval of

Contractor’s designs shall run parallel to

the construction works

5 Scope of Services for Consultancy The scope of the Consultant can be broadly

Services classified in following areas.

 Preparation of DPR

 Bid Process Management

 Construction Management Services

 Inspection Activities during construction

 Review Contractor’s Design and

Drawing documents

 Commissioning activities

 Identifying O& M needs

 Supervision during Defects correction

 Broad scope of work and term of

reference are provided in Section

6 A pre bid conference will be held As per NIT

7 The Client will provide the inputs / As mentioned in Request for Proposal.

assistance to the Firm

8 The Client envisages the need for No

continuity for downstream work

9 Proposals should be submitted in the English.

10 Firm / entity may associate with other No

short-listed Firm

11 Minimum required qualification of the Section 2(C)

Firm and experience

12 The minimum required experience of Section 2(C)

proposed key staff

13 Reports which are part of the English.

assignment must be written in the

14 The Client will provide the following Refer Section 4 Clause 6.8 of Terms of

inputs/ assistance Reference

15 The clauses on fraud and corruption in Section 5, GCC Clause

the contract are

16 Training is an important feature of this Yes

17 Cost In Indian Rupees

18 Validity of the Proposal 180 days after last date of submission

19 Clarification on Bid May be requested seven days before the last

submission date.

The address for requesting clarifications is ;

Shri Nirav P. Solanki

The Chief Engineer,

Technical Cell, GWSSB, Gandhinagar

20 The proposal submission address is The Chief Engineer,

addressed to Technical Cell

Gujarat Water Supply & Sewerage Board,

JalSeva Bhavan, Sector-10A,

Gandhinagar, Gujarat -

Technical Forms

Sl. Form No Content Remarks

1 3A Technical Proposal Submission Form

2 3B-1 Information on Consultancy firms organization

3 3B-2 ISO 9001 certification

4 3B-3 Information on blacklisting

5 3B-4 Key Personnel’s Employment Details For evaluation of Mandatory

6 3C-1 Financial Information of Consultants firm in Last Requirement.

7 3C-2 Firm’s experience in water supply projects in last Forms will be opened for

Five years those consultants who have

8 3C-3a Firm’s experience in Mild Steel pipeline work in submitted EMD and Bid

last Five years Processing fee online as well

9 3C-3b Firm’s experience in metallic and non metallic as in physical form For

pipeline work in last Five years evaluation of Specific Criteria.

10 3C-4 Firm’s experience in PMC services in Drinking

Water supply project in last Five years

11 3D-1 Experience of the firm in pipeline works for water Forms will be opened for

supply projects (RCC/ HDPE/DI) those consultants who have

12 3D-2 Experience of the firm in engineering of water passed the mandatory

intake system requirement.

13 3D-3 Experience of the firm in engineering of high

head pumping system with surge protection For Technical Scoring. Forms

device will be opened for those

14 3D-4 Experience of the firm in water treatment plant consultants who have passed

15 3D-5 Experience of the firm in water storage reservoir the mandatory requirement

16 3D-6 Team Composition and Task assigned and specific criteria

17 3D-7 Format for the Curriculum Vitae

18 3E-1 Comments and suggestions on RFP and on data,

services, facilities to be provided by the client

The formats mentioned above shall only be opened of those consultants who have

submitted details of EMD and bid processing fee in the format online as well as

instruments in physical form as prescribed in Data sheet.

ELIGIBILITY CRITERIA FOR QUALIFICATION

ELIGIBILITY CRITERIA FOR QUALIFICATION

To qualify, the consultant must have to satisfy the following Mandatory

(General & Specific) qualifying requirements.

1.0 General Requirement

(a) The Firm must have an office in India, operating for minimum last 5 Years. The Firm can

be a proprietary/ Partnership/ Company. (certificate of incorporation and PAN Card must

be furnished with technical proposal)

(b) The Firm must be having an ISO:9001 certification valid as on last date of bid

submission. (A copy of the certificates must be furnished with Technical Proposal)

(c) The Firm should not have been blacklisted or debarred by any Government / Semi

Government Organizations / funding agency (e.g. World Bank, ADB, NABARD etc.)

and/or Record of Poor performance at the time of bid submission.

(d) The experience and financial capability of parent company shall not be considered in

case of any Indian Subsidiary.

(e) Firms are not allowed to form Joint venture or Consortium with other Firms.

Subletting or subcontracting of any part of work except survey and soil investigations is

(f) Experience of personnel in consultancy organizations shall only be considered.

However in case of Financial Analyst and Legal Expert engaged by the consultant, the

experience of that analyst/ expert may be considered.

2.0 Specific Requirement

The Firm shall have a minimum Annual Turnover of Rs. 10.0 (Rupees Ten) crore per

annum from professional fees in any 2 (two) financial years during last Five years from Indian

Operations only. (Audited Balance sheet from certified Chartered Accountant to be furnished)

The turnover of previous year and cost of completed/executed similar nature of work shall be

given additional weightage of ten percent per year to bring them to current price level to

account for price escalation as illustrated below:

Financial Year Turnover/Cost of Effective cost of executed work at

Executed work previous completed financial year’s price

 Financial year means period beginning from the 1st April to 31st March of the next year.

 The details pertaining to Turnover for the year 2021-2022 to 2023-2024 shall be

certified by Chartered Accountant on his own letter head and duly attested.

(a) Firm must have experience as PMC/CSC services for successfully implemented/

commissioned drinking water supply and /or sewerage projects in last Five years of total

project value of not less than Rs. 500 Crores and the scope of the projects may include

survey and investigation, preparation of Detailed Project Report/ Feasibility Report,

engineering design, cost estimates, bid documentation, evaluation of bids and

preparation of contract documents, construction supervision/Project management

services & commissioning of the system for projects in India. However cost estimates, bid

documentation, evaluation of bids and preparation of contract documents, construction

supervision/Project management services & commissioning of the system for projects in

India are mandatory for the scope of projects mentioned above. (Furnish copy

performance certificate issued by the Owner/Employer not below the rank of Executive

(b) The Firm should have experience as PMC/ CSC services of M.S. Pipe of the dia.

mm and above, of length at least 25 KM in any one year of last Five years. OR

M.S. Pipe of the dia. 600 mm and above, length at least 10 KM and other metallic and

non-metallic pipe of dia. 200 mm and above of length at least 15 km. in any one year of

last Five years.

(Furnish copy performance certificate issued by the Owner/Employer not below the rank

of Executive Engineer).

(c) The Firm should have experience in Project Management Services of at least one

drinking water supply Project of the value of not less than Rs. 500 Crores in last Five

(d) In case consultant fails to satisfy the above requirements, the bid shall be considered non

responsive and shall not be considered for further evaluation and the consultant shall be

disqualified at the stage.

3.0 Scoring Criteria

The relevant experience of the firm shall be evaluated based on the marking system

as under. The consultant shall have to satisfy the following criteria and as per the

performance, marking shall be given and accordingly evaluation shall be made.

Note:- The consultant shall have to secure minimum 60% marks in each group

mentioned above and total of all the two groups shall be minimum 80%.

Group Parameter Maximum Criteria

1 Relevant 50 1. Experience of the firm as a PMC/CSC consultant in

Experience water conveyance system in M.S. pipeline with inside

of the lining / outside coating for a minimum length of 25 km

for pipe size of 600 mm minimum, in any one year of

Five years in last Five years.

India  Above 1000 mm – 10 Marks

 Above 800 mm upto 1000 mm – 08 Marks

 600 mm upto800 mm – 06 Marks

{following 1(a) + 1(b)}

1 (a) Experience of the firm as a PMC/CSC consultant

in water conveyance system in M.S. pipeline with inside

Lining / outside coating for a minimum length of 10 km

and for pipe size of 600 mm minimum, in any one year

of last Five years.

 Above 1000 mm – 05 Marks

 Above 800 mm upto 1000 mm – 03 Marks

 600 mm up0to 800 mm – 02 Marks

1 (b) Experience of the firm as a PMC/CSC consultant

in water conveyance system in Non metallic pipe of

dia. 200 mm and above of length at least 15 km

in any one year of last Five years.

 Above 200 mm – 05 Marks

 Above 100 mm upto 200 mm – 03 Marks

 Below 100 mm – 02 Marks

Note : The Consultant shall submit details as per Para

no 1 above OR alternatively as per Para 1(a) plus 1(b).

2 Experience of the firm as a PMC/CSC consultant in

Group Parameter Maximum Criteria

intake well of 25 MLD, in a single contract at one

 Above 100 MLD – 10 Marks

 Above 50 MLD and upto100 MLD – 08 Marks

 25 MLD and upto50 MLD – 06 Marks

3 Experience of firm as a PMC/CSC consultant in

SITC of Pumping machineries having minimum

installed capacity of 1000 m3/hr and above along

with all associated control system and

instrumentation, in a single contract at one location.

 Above 3,000 m3/hr– 10 Marks

 Above 2,000 m3/hr upto 3,000 m3/hr – 08 Marks

 1,000 m3/hr up to 2,000 m3/hr – 06 Marks

4 Experience of the firm as a PMC/CSC consultant in

water treatment plant/ Sewerage Treatment Plant

with automation and instrumentation system with

control room facilities for treating raw water of

minimum capacity 10 MLD to CPHEEO/ WHO

standards, in a single contract.

capacity Without With

automation automation

Above 50 MLD 09 Marks 10 Marks

Above 20 MLD 07 Marks 08 Marks

10 MLD 05 Marks 06 Marks

5 Experience of the firm as a PMC/CSC consultant in

storage reservoirs of R.C.C. construction with total

capacity above 5 ML for a reservoir, in a single

 Above 15 ML –10 Marks

 Above 10 ML up to 15 ML –08 Marks

 5 ML upto 10 ML – 06 Marks

2 Relevant 50 1 Project Manager (Team Leader) 10 Marks

Experience 2 Construction Manager 10 Marks

of the Key 3 Survey Expert (GIS/GPS/

All type of Survey) 5 Marks

4 Geotechnical Engineer 1 marks

5 Geologist/ Geo-hydrologist

Group Parameter Maximum Criteria

/ Geo physics’ 1 mark

6 Structural Design Engineer 5 Marks

7 Water Supply Expert / 2 Marks

(network design expert)

8 Water Treatment Plant Expert 4 Marks

9 Procurement Engineer 2 Marks

/Contracts Evaluation Engineer

10 Financial Analyst 1 Marks

11 Legal Expert 1 Marks

12 Quality control & Quality

Assurance Engineer 2 mark

13 Mechanical Engineer 1 Marks

14 Electrical Engineer 1 Marks

15 Instrumentation & Control Engineer 1 Marks

16 Construction Engineer(Site engineer) 2 marks

17 Safety Engineer 1 Marks

The weightage to be applied for qualification,

experience etc. of the staff for the assignment are

General qualification - 30%

Master’s degree -

Graduate degree -

Relevant Experience - 40%

Above 15 years -1.00

Above 10 and upto 15 years -

Below 10 years -

Full time permanent staff – 30%

More than 2 years -

Team Composition – Key Personnel

All the key staff proposed shall be regular full time employees of the firm for not less than

months and the age of maximum 65 years shall be considered prior to date of submission of the

However in case of Financial Analyst and Legal Expert the experience of the person engaged by

the consultant for their firm may be considered.

Copy of the TDS/PF statement of staff must be attached as a proof.

No Position Minimum Qualification Minimum Experience

1 Project Manager M.E/ M.Tech in 15 year of experience in design

(Team leader) Environment Engineer / and execution of drinking water

Public Health Engineer /

No Position Minimum Qualification Minimum Experience

Water/ Civil/ Hydraulic supply

2 Construction Manager B.E Civil Engineering 15 years of experience in

construction activities of water

supply quality assurance and

quality control works.

3 Survey Expert B E in Civil Engineering 05 years’ experience in all type

(GIS/GPS/All type of of survey through total

Survey) station/GIS/GPS etc.

4 Geotechnical Engineer ME in Geotechnical 05 years of experience in

Engineering / Foundation geotechnical investigation,

engineering / Soil analysis of foundation strata,

foundation treatment etc.

5 Geologist/ Geo- M.sc in Geology /Geo- 05 years of experience in

hydrologist / Geo physist hydrology /Geophysics engineering geology/ Geo

physics/ Geological

6 Structural Design M. E. in Structural Design 10 years of experience in design

Engineer of water supply structures,

7 Water Supply Expert ME ( Hydraulics / 10 years of experience in water

Environmental Engineering supply projects

/ Water resources

8 Water Treatment Plant M E in Environmental 10 years of experience in

Expert Engineering design, planning, and vendor

drawing review of water

treatment plants.

9 Procurement Expert/ B E in Civil / Mechanical 10 years of experience in

Contracts Engineer Engineering preparation of Prequalification

and Bid documents, evaluation

of bids and familiarity of FIDIC

and other various types of

Government contract

Preference may be given in

evaluation for B E in Civil /

Mechanical Engineering with

10 Financial Analysts MBA in finance or CA/ ICW Minimum of experience of

or Equivalent years working in Infrastructure

11 Legal Expert LLB in general and 15 years experience in Techno-

Associated Member of Legal Arbitration, Litigation and

company Secretary company secretarial services..

12 Quality control & Quality B.E. Civil Engineering 10 years of experience in quality

Assurance Engineer control and quality assurance of

water supply projects

13 Mechanical Engineer B.E.(Mechanical 10 years of experience in water

No Position Minimum Qualification Minimum Experience

Engineering) supply projects, quality

assurance and quality control

14 Electrical Engineer B.E.(Electrical 10 years of experience in water

Engineering) supply projects, quality

assurance and quality control

15 Instrumentation & B.E/B.Tech in Electrical/ 10 years of experience in

Control Engineer Instrumentation/Electronics instrumentation engineering

16 Construction Engineer B E Civil Engineering 10 years of experience in

(Site Engineer) construction supervision and

planning of water supply

projects, quality assurance and

quality control works.

17 Safety Engineer B E in Civil / Mechanical 10 years of experience in

Engineering construction supervision and

worked as safety engineer.

18 Support staff for Diploma in Civil/ Minimum 1 years experience in

supervision of execution Mechanical/ Electrical case of Diploma in Engineering

on field Engineering / ITI In case of ITI, Minimum 3 years

certificate holder

experience in construction

1. The Consultant may assess the requirement of the support staff mentioned in Sr no 18 at

the time of bidding.

2. Actual requirement shall be decided in consultation with Engineer- In-charge of project of

GWSSB during work programming of project. Accordingly, consultant shall have to

engage support staff on field during execution.

3. In the evaluation, key staff mentioned above in Sr. No 1 to 17 shall be considered .

SPECIAL INSTRUCTIONS

SPECIAL INSTRUCTIONS

Information to Consultants

1.0 Submission of Proposal:

Your proposal shall be submitted in two parts, viz.

 Technical proposal for qualification

 Financial Proposal i.e. Price Bid.

The proposal is to be submitted on online and hard copy as described in the RFP

documents. The consultant is advised to take care that all the formalities are completed as

required. These include:

1. Bid processing fee of Rs. 24,000/- (Twenty Four Thousand) is paid and its scan copy of

receipt is submitted online by uploading scanned copy of the same.

2. EMD of Rs 30.00 lakh is paid in required format and its receipt / document is submitted

online by uploading the scanned copy of the same.

3. Selection of consultant by the agency will be quality and cost based selection (QCBS)

method out of firms responding to the RFP.

2.0 Technical proposal for qualification:

The technical proposal for qualification shall demonstrate firm’s general and specific

experience in water supply projects in the area of project management, supervision of

construction, inspection and quality control aspects of project typically having components

pipes, pumps, motors, valves etc. The technical proposal should also demonstrate

resources for carrying out engineering supervisor services.

The technical proposal shall also demonstrate the Firm's understanding of the project

requirements and of the requisite tasks set forth in the Request for Proposal, as included in

Section - 4. The technical proposal shall not contain any cost information whatsoever related

to the Services to be rendered. The information and documentation to be provided in the

technical proposals is listed below and shall be provided in the specific format as indicated

(a) Information of the history, background, organization, registration and legal status (Pvt.

Ltd., Ltd. Co., Partnership, etc.) and on general experience and experience of similar

nature as the services put to proposal of your Firm.

(b) Descriptions, in the format enclosed, of the works carried out by consultancy Firm, if

any. The experience so claimed shall be limited to projects for which your Firm and

associate(s) were legally contracted as (a) corporate entity(ies).

(c) Financial information regarding your Firm.

(d) A description of the general understanding of the Firm about the projects and the

approach the Firm will take to carry out the services based on the requirements of the

Request for Proposal. Such description may include as deemed relevant and also

comprise comments on the Request for Proposal or other aspects of the services to be

rendered. e.g. site supervision procedures, methods of measurements and acting in the

capacity of Engineer in the manner determined, which may contribute to performance in

carrying out the services.

(e) A work program, which shall distinguish clearly between the phases of

 Detailed Project Report

 Bid Process management

 Checking and approval of detailed design and construction documents of the

 Pre-Contract work

 Contract Management, inspection of materials and supervision of construction

 Defects Correction Supervision

 Post contract work Supervision

For each phase, the program shall include an organization chart, an activity Bar-Chart

and a staffing schedule, consistent with the construction contract information enclosed

herein or otherwise made available to the consultant. The staffing schedule shall clearly

indicate the duration of the assignments of proposed staff to be employed on the site of

the works and elsewhere. Generally, it is considered that a competent consultant is

able to carry out the pre-contract work with minimal time inputs. In taking account of

this, consultant may presume proper coordination by the Client between the

mobilization of the consultant and the contractor.

Regarding project management, inspection of materials and Supervision of

construction, Consultant shall consider the need for staff inputs such that standard

Procedures of GWSSB are adhered to while any checking of contractor's work and

subsequent approval of certificates for payment by the Client can be carried out quickly

and efficiently.

The consultant must establish proper system for site working procedures,

documentation and communication. The Consultant is expected to provide full-time staff

for qualitative and quantitative inspection of works', experienced in works like pipeline,

reinforced concrete construction, mechanical and electrical installation including

instrumentation & automation.

In determining staff inputs, Agency shall give due attention to certain complicated parts

of the construction works, which will in particular cases be carried out under day work

provisions like e.g. rehabilitation of existing facilities, etc. However, depending on the

caliber of the proposed staff, additional inputs for such parts of the works shall be

Under this consultancy, Agency will be required to appoint a “Project Manager for

project management services including construction Supervision Services &

inspection of materials” to act on his behalf in managing office works & site

supervision in carrying out all contractual and administrative activities based on the

requirements of the Request for Proposal. The “project manager or person

authorized by project manager” is key functionary and evaluation of the technical

proposals will be influenced significantly by the caliber of the person proposed; apart

from being management expert / technically competent, he must be familiar with and

capable to carry out all procedural activities required.

To provide proper contract management, inspection of materials and supervision of

construction, it is expected that, for the purpose of this Contract Agreement, supervision

during the defects correction period will be limited to routine site visits, by the “Project

Manager” to ensure outstanding work is completed and to supervise the functioning of

the trained operators. Any other requirements will be on a Client-demanded basis and

paid for pro-rata according to rates entered into the Contract Agreement.

For all components of the service, Agency shall provide adequate backstopping from

his head/ branch office. Whilst such backstopping will normally be considered part of

the Firm's overheads, Agency may- depending on the caliber of the staff proposed-

provide for this separately at risk to his financial competitiveness.

(f) A named list of proposed staff including location and duration of assignments as well as

proposed positions shall be submitted by the consultant. Number and the qualifications

of the staff required are provided in the specific criteria.

Full curriculum vitae of all staff proposed, in the format enclosed, shall be part of the

technical proposal. The curriculam vitae shall comprise a description of academic or

trade qualifications and of previous exposure to work related to their proposed

(g) A list of facilities and provisions required to provide the service.

3.0 Financial Proposal

The financial proposal shall be quoted as a percentage of project cost for project

management services including Supervision of construction and inspection of materials as

given in the price bid. This cost shall contain the details of costs together with breakdowns

as listed in the price bid.

(a)The costs shall be given for the following phases of work, i.e.

 Survey and investigation

 Detailed Project Report

 Bid Management process

 Pre-contract work

 Contract management, inspection of materials & Supervision of construction

 Defects correction supervision

 Post Contract work

In due consideration shall be given of the pertaining descriptions of the Request for

Proposal as included in Section - 4 and of the following.

i.) The period for preparation of DPR and DTP’s s expected to be three months

ii.) The Period for the Pre-contract work is assumed at one weeks and shall be used to

ensure that all head/ branch office and site staff to be involved fully understands

 The Contract Agreement

 The design and construction contract documentation

 The activities and tasks required under their proposal position

 The particular procedures and ways of interaction with the Employer and the

The period shall also include for the consultant's mobilization prior to the contractor

entering the site.

iii.) Request for proposal for appointment of Project management consultancy (PMC)

including supervision services for water supply project in Gujarat is “Twenty Four

months”, from date of work order issued to the Consultant, which includes the

contractor’s mobilization period. The Firm shall base his pricing on this duration and

account for various items in the construction contract, material and equipment to be

inspected at various vendor premises located anywhere in the country, review of

construction documents, activities during bid process management. It is clarified that

the cost towards travel of consultant’s staff for third party inspection in/outside Gujarat

shall not be reimbursed separately by GWSSB and it shall be borne by the consultant.

Consultant may increase / decrease the staff as per work load of the project during

particular stage of work’s execution but with the permission of Engineer – In – Charge

in consultation with Concern Chief Engineer of project.

(Engineer – In – charge means concern Executive Engineer of the concerned project)

iv.) The “Defects Correction Supervision” will be of duration of 36 (Thirty Six) months

from the date of issue of the certificate of completion to the contractor. During this

period, permanent presence of Agency staff on site is not necessary. However, The

Team Leader during contract management and Supervision of construction shall be

on standby to be available for a site visit at any time on 48 hours notice by the Client.

v.) Post Contract Work will be of duration of four weeks and shall be used to

 The removal of all material, plant, equipment and staff from the site by the

contractor, agree with the Client and the contractor on all monies owed to or by the

contractor, including the remaining retention money, and release all guarantees

and securities in accordance with the provisions of the construction contract.

 After clearing up of the site by the contractor is complete, carry out all work

required to close the construction contract administratively.

(b) For each phase of the works, Agency shall consider the costs on following

accounts in his pricing.

i.) Professional staff

Requisite professional staff for bid process management review of documents &

project management services, services and inspection of materials & equipments.

Some of these professional staff shall be at site of work, for which office setup will

The price of the consultant shall be all inclusive of salaries, social charges,

overheads, charges for travel of staff from home to site and field allowances for

boarding and lodging, etc.

ii.) Transportation

The consultant shall make adequate transportation facilities including running and

maintenance, driver's wages, charges and allowances, consumables and any

other accountable and variables. This facility shall be available throughout the

period of project implementation. These facilities shall also be considered while

quoting Firm and fixed price under this project management consultancy services.

iii.) Site Office and equipment

The price quoted by the consultant shall be all-inclusive for site office

accommodation & equipments which shall cover rent/ depreciation, operation,

running and maintenance, costs for document reproduction, communication,

support staff like draughtsman, tracers, office staff, computer operator with

AutoCAD knowledge etc. and any other accountable and variables.

iv.) Other expenses (if any)

(a) Any expenses not covered anywhere in foregoing paras but essential for

effective, efficient project contract management shall be covered in price

quoted by the consultant.

(b) Price quoted shall be fixed for the duration of the contract agreement, except

as otherwise provided for therein.

(c) Cost as per the breakdown of price requested in the price bid to entered in

required format provided. All rates and amounts shall be quoted in figures and

words. The rates in words shall be governing in the event of a discrepancy

between figures and words.

4.0 Joint venture is not allowed.

TECHNICAL PROPOSAL - STANDARD FORMS

Sl. Form No Content Remarks

1 3A Technical Proposal Submission Form

2 3B-1 Information on Consultancy firms organization For evaluation of

3 3B-2 ISO 9001 certification

Forms will be opened

4 3B-3 Information on blacklisting for those consultants

who have submitted

5 3B-4 Key Personnel’s Employment Details EMD and Bid

Processing fee online

as well as in physical

6 3C-1 Financial Information of Consultants firm in Last form For evaluation of

Five years Specific Criteria.

7 3C-2 Firm’s experience in water supply projects in last

Forms will be opened

8 3C-3a Firm’s experience in Mild Steel pipeline work in for those consultants

last Five years who have passed the

9 3C-3b Firm’s experience in metallic and non metallic mandatory

pipeline work in last Five years requirement.

10 3C-4 Firm’s experience in PMC services in Drinking For Technical Scoring.

Water supply project in last Five years Forms will be opened

11 3D-1 Experience of the firm in pipeline works for water for those consultants

supply projects (RCC/ HDPE/DI)) who have passed the

mandatory requirement

12 3D-2 Experience of the firm in engineering of water and specific criteria

13 3D-3 Experience of the firm in engineering of high head

pumping system with surge protection device

14 3D-4 Experience of the firm in water treatment plant

15 3D-5 Experience of the firm in water storage reservoir

16 3D-6 Team Composition and Task assigned

17 3D-7 Format for the Curriculum Vitae

18 3E-1 Comments and suggestions on RFP and on data,

services, facilities to be provided by the client

TECHNICAL PROPOSAL SUBMISSION FORM

(Location, Date)

From :( Name of Firm) To: (Name & Address of Client)

Ladies/Gentlemen:

Subject: Selection of Consultant for Project management services including construction

supervision services for various water supply projects of GWSSB.

We, the undersigned, offer to provide the Consultancy services for the above in

accordance with your Request for Proposal dated ------, We are hereby submitting our

Proposal which includes this Technical Proposal, and Financial Proposal submitted online.

We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

INFORMATION ON CONSULTANCY FIRMS ORGANISATION

Sl. No. Information Details Remarks

1 Name of the Firm :

2 Year of incorporation : Certified copy of

incorporation to be

3 Place of incorporation :

4 Type of organization :

(Partnership/Privately

held/Publicly held)

5 No. of years of operation in :

6 Areas of business :

7 Number of technical employee :

8 PF Registration number :

9 PAN Detail : Certified copy to be

10 Brief profile of the firm : Separate document

may be attached

Authorized Signature:

Name and Title of Signatory:

ISO 9001 CERTIFICATION

Sl. No. Information Details Remarks

1 Name of the Firm :

2 Year of receipt of ISO :

Certification for the first time

3 Name of ISO Auditor :

4 Latest re-certification audit :

held in the year

5 Certified copy of the latest : To be attached

Authorized Signature:

Name and Title of Signatory:

INFORMATION ON BLACKLISTING

Sl. No. Information Details Remarks

1 Attached affidavit, in

Was the consultant firm ever case no history of

blacklisted by any government blacklisting

/ non-government / private

agency/ organization/

institution / funding agency

and/or record of poor

performance at the time of

submission of the bid.

2 Is the consultant firm

blacklisted or in state of poor

performance at the time of bid

Authorized Signature:

Name and Title of Signatory:

KEY PERSONNELS’ EMPLOYMENT DETAILS

Sl. Proposed Name of Date of No. of Number of years Permanent/

No. Position the Person Joining of years of of Service with Contract

Consultant’s experience the Consultant’s Employee

Firm Organization

Note: Attach Copy of the TDS and PF statement for each of the proposed key staff as per

the table above.

Authorized Signature:

Name and Title of Signatory:

FINANCIAL INFORMATION OF CONSULTANT’S FIRM LAST SEVEN YEARS

Note: Attach Copy of the audited Balance Sheet certified by Chartered Accountant

Authorized Signature:

Name and Title of Signatory:

FIRM REFERENCE IN WATER PROJECTS IN LAST FIVE YEARS

Assignment Name : Country :

Location within country : Professional Staff Provided by

Your Firm/ Entity (profiles) :

Name of Client : No. of staff :

Address : No. of Staff -Months; duration of

Start Date Completion Date Value of consultancy

(Month/Year) : (Month/Year) : services:

Name of Associated Consultants, if No. of Months of professional Staff,

any : provided by Associated Consultants

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and

functions performed :

Narrative Description of Project :

Description of Actual Services* Provided by Your Staff :

Note. : Attached separate sheet for each work.

Authorized Signature:

Name and Title of Signatory:

FORM 3C-3A – For MS pipe

FIRM’S EXPERIENCE IN MILD STEEL PIPELINE WORKS

Sr. Name Water Project Client Type of Mild steel Pipeline Commissioning / Project

No of Supply Location Consultancy Commencement Duration

Project Projetct services of Operation (Months)

Name Client’s provided (PMC/

each pipeline dia, >or = 600 mm .

Detailed Design

Maximum length of pipeline laid

Material of Internal and External

Total Length (km) of pipeline of

supervision/PMC services, for

engineered supervised for the

Contact Engineering/Con

Diameters, >or = 600 mm

in a year (km/yr) during

each dia, >or = 600 mm

consultant’s tenure of

Design Flow (m3/s)

(Address, Supervision)

Telephone, and Duration

Fax etc) (Months) of

1. The project in which size of MS / Steel pipe is lower than 600 mm dia shall not be mentioned.

2. Projects successfully implemented and commissioned between FY 2020-21 to FY 2024-25 are to be mentioned, chronologically

3. The length of pipe line shall be only for a particular dia and not for a range of diameter.

4. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

FORM 3C-3B for Metallic and non-metallic pipe

FIRM’S EXPERIENCE IN METALLIC AND NONMETALLIC PIPELINE WORKS (Except MS Pipeline)

Sr. Na Water Project Client Type of Metallic and Nonmetallic Pipeline Commissioning / Project Duration

No me Supply Locati Consultan Commencement of (Months)

of ? on cy Operation

Proj Name Client’s services

services, for each pipeline dia, >or

Maximum length of pipeline laid in

a year (km/yr) during consultant’s

Total Length (km) of pipeline of

engineered supervised for the

Type of pipe(metallic and non

tenure of supervision/PMC

Diameters, >or = 200 mm

each dia, >or = 200 mm

Design Flow (m3/s)

(Addres Engineeri

ne, Fax Supervisi

Services Date FY

1. The project in which size of metallic and non-metallic pipe is lower than 200 mm dia shall not be mentioned.

2. Projects successfully implemented and commissioned between FY 2020-21 to FY 2024-25 are to be mentioned, chronologically

3. The length of pipe line shall be only for a particular dia and not for a range of diameter.

4. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

FIRM’S EXPERIENCE IN PMC SERVICES IN DRINKING WATER SUPPLY PROJECT

Sr. Name of the Project System Client Project Cost of Status of Date Time Date of Actual Actual cost

No Drinking Water Locatio Capacit cost in Consultanc the of limit completio date of of

supply Project n y (ml/d) Rs. Cr. y services project start n completio consultanc

1. Projects successfully implemented and commissioned between FY 2020-21 to FY 2024-25 are to be mentioned, chronologically

2. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

EXPERIENCE OF THE FIRM IN PIPELINE WORKS FOR WATER SUPPY PROJECTS (RCC/HDPE/DI )

Sr.No Name Water Project Client Type of Consultancy Pipeline Commissioning / Project

of Supply? Location services provided (PMC/ Commencement Duration

Project Detailed Design of Operation (Months)

Name Client’s Engineering/Construction

Persons Supervision) and

Contact Duration (Months) of

Information Consultancy Services

1. Projects successfully implemented and commissioned in last Five years are to be mentioned, chronologically

2. Attach Client certification

3. Only the project having pipeline dia. Greater than or equal to 100mm for RCC/HDPE/DI pipe shall be mentioned.

Authorized Signature:

Name and Title of Signatory:

EXPERIENCE OF THE FIRM IN ENGINEERING OF WATER INTAKE SYSTEM

Sr. Name Project Client Type of Consultancy Water Intake System Commissioning / Project

No of Location services provided Commencement of Duration

Project (PMC/ Detailed Operation (Months)

Name Client’s Persons Design

Contact Information Engineering/Constru

(Address, ction Supervision)

Telephone, Fax etc) and Duration

1. Projects successfully implemented and commissioned in last Five years are to be mentioned, chronologically

2. Only projects having raw water intake capacity greater than or equal to 25 ml/d to be indicated

3. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

EXPERIENCE OF THE FIRM IN ENGINEERING OF HIGH HEAD PUMPING SYSTEM WITH SURGE PROTECTION

Sr. Name Project Client Type of Consultancy Pumping System Commissioning / Project

No of Location services provided Commencement of Duration

Project (PMC/CSC ) and Operation (Months)

Name Client’s Persons Duration (Months) of

Rated Head (mwc)

Motor Rating (kw)

Contact Consultancy Services

1. Projects successfully implemented and commissioned in last Five years are to be mentioned, chronologically

2. Only projects having pumping capacity greater than or equal to 1000 m3/hr and along with control system and instrumentation in a single project at one location to be

3. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

EXPERIENCE OF THE FIRM IN WATER TREATMENT PLANT

Sr. Name Project Client Type of Consultancy Water Treatment Plant Commissioning / Project

No of Location services provided (PMC/ Commencement of Duration

Project Detailed Design Operation (Months)

Name Client’s Persons Engineering/Construction

Contact Supervision) and Duration

Information (Months) of Consultancy

1. Projects successfully implemented and commissioned in last Five years are to be mentioned, chronologically

2. Only projects having water treatment plant capacity greater than or equal to 10 ml/d are to be indicated

3. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

EXPERIENCE OF THE FIRM IN WATER STORAGE RESERVOIR

Sr. Name Project Client Type of Consultancy Water Storage Reservoir Commissioning / Project

No of Location services provided (PMC/ Commencement of Duration

Project Detailed Design Operation (Months)

Name Client’s Persons Engineering/Construction

Contact Supervision) and Duration

Information (Months) of Consultancy

(Address, Services

1. Projects successfully implemented and commissioned in last Five years are to be mentioned, chronologically

2. Only projects having Water Storage Reservoir capacity greater than or equal to 5 ml are to be indicated

3. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

Team Composition and Task Assigned.

Name Number of Task Assigned Man month

Number of years proposed for

No of Educational

Sr no Category years of employed month duration

staff Qualification

experience with the of service of the

firm consultant

1 Project Manager (Team

2 Construction Manager

3 Survey Expert (GIS/GPS/All

type of Survey)

4 Geotechnical engineer

5 Geologist/ Geohydrologist /

6 Structural Design Engineer

including 1 hydraulic design

7 Water Supply Expert

(Network design expert)

8 Water Treatment Plant

9 Procurement Engineer /

Contracts Evaluation

10 Financial Analysts

11 Legal Expert

12 Quality control and Quality

assurance Engineer

Name Number of Task Assigned Man month

Number of years proposed for

No of Educational

Sr no Category years of employed month duration

staff Qualification

experience with the of service of the

firm consultant

13 Mechanical Engineer

14 Electrical l Engineer

15 Instrumentation & Control

16 Construction Engineer(

17 Safety Engineer

18 Support staff for supervision

of execution on field as per

1. The Consultant may assess the requirement of the support staff mentioned in Sr no 18 at the time of

2. Bidder shall deploy minimum manpower as below:

Sr.No Size of project Project In charge Civil Engineer Electro

1 Less than Rs. 10 crores 1 ( Minimum) 1 ( Minimum) 1 ( Minimum)

2 More than Rs. 10 crores and 1 ( Minimum) 2 ( Minimum) 1 ( Minimum)

less than Rs. 30 crores

Sr.No Size of project Project In charge Civil Engineer Electro

3 More than Rs. 30crores and 1 ( Minimum) 3 ( Minimum) 1 ( Minimum)

less than Rs. 50 crores

4 More than Rs50crores and less 1 ( Minimum) 4 ( Minimum) 1 ( Minimum)

than Rs. 70 crores

5 More than Rs. 70 crores and 1 ( Minimum) 5 ( Minimum) 1 ( Minimum)

less than Rs. 90 crores

6 More than Rs. 90 crores 1 ( Minimum) 6 ( Minimum) 1 ( Minimum)

3. Actual requirement shall be decided in consultation with Engineer- In-charge of projects of GWSSB

during work programming of projects. Accordingly consultant shall have to engage support staff on

field during execution.

4. In the evaluation, key staff mentioned above in Sr. No 1 to 17 shall be considered.

5. Projects will be allotted as and when required by GWSSB on need basis.

FORMAT FOR CURRICULAM VITAE

1 Proposed Position :

3 Date of Birth :

4 Nationality :

(The years in which

various qualifications

were obtained must be

6 Other Training :

7 Languages and Degrees :

8 Membership of :

Professional Societies

9 Countries/State of work :

10 Employment Record : (Starting with present position. List in

reversed order employment held)

Dates : From to

Position Held and :

Description of Duties

11 Detailed Tasks Assigned : Work Undertaken Which Best Illustrates

(List of tasks one by one Capability To Handle The Tasks Pertaining

and support each task by To The Proposed Position

project experience on the

right hand side)

: (List project names, locations, years,

positions held, i.e. supervision engineer,

site inspector, etc. with exact duties

rendered and time spent on each project)

12 Certification : I, the undersigned, certify that, to the best

of my knowledge and belief, this bio-data

correctly describe myself, my qualifications

and my experience.

I/We understand that any willful misleading statement described herein may lead to

disqualification.

Signature of Named Person :

Authorized Signature: :

Name and Title of Signatory: :

Name of Firm: :

Note: Consultant presented in format other than this will be rejected

Comments and suggestions on the Request for Proposal and on data, services, and

facilities to be provided by the Client

On the Request for Proposal:

On the data, services, and facilities to be provided by the Client

Consulting Firm's Name :

Authorized Signature:

Name and Title of Signatory:

BROAD SCOPE OF WORK

AND TERMS OF REFERENCE FOR

PROJECT MANAGEMENT SERVICESINCLUDING

CONSTRUCTION SUPERVISION SERVICES

BROAD SCOPE OF WORK AND TERM OF REFERENCE

FOR PROJECT MANAGEMENT SERVICES INCLUDING CONSTRUCTION

SUPERVISION SERVICE

1.0 Background Information

1.1 Drinking Water Scenario in Gujarat

Gujarat has been the engine of India’s industrial and economic growth contributing to the

Nation’s development. The State has many geographical advantages, viz. 1,600 km long

coastline, varied climatic conditions. In spite of the advantages, Gujarat too has its

problems associated with nature such as drought and erratic rainfall resulting in the

scarcity of water in almost 2/3rd area of the state.

The State has 5.96 percent of national geographic area with 4.03 percent population but

only 2.63 percent of country’s water resources. Availability of water varies from region to

region within the State. North Gujarat, Saurashtra and Kachchh face water scarcity. Per

capita fresh water availability is about 1,137 cubic meters per person per annum as

against the national average of 1,878 cubic meters.

Failing rains, poor recharge, deterioration of quality of water and excess withdrawal

leads to failure of resources and system becoming defunct. Throughout the year, vast

Government machinery is busy in meeting the emergency arrangement for ensuring

To overcome this situation, the State Government has conceived the Drinking Water

Supply Master Plan based on Sardar Sarovar Narmada Canals and other surface

sources. At present more than 14000 villages are covered with Multi village water supply

1.2 Organization and Management at GWSSB/GWIL Levels:

a) Project Execution:

GWSSB/GWIL has design, implement, maintained the bulk water pipeline RWSS

completed under this Narmada Master Plan Drinking Water Supply Project and

Regional Schemes based on surface/sub-surface sources.

b) Operation and Maintenance:

Due to the extension of the number of schemes operated by GWSSB/GWIL and addition

of augmented new schemes, required input of GWSSB/GWIL on O&M has increased

considerably. In the O&M GWSSB/GWIL maintain pipelines with pumping stations under

these projects.

Now GWSSB/ GWIL main focus is on O&M of main structural works, such as sources

(tapping points/ source), treatment plants, booster stations, reservoirs, transmission

main and village level facilities. After receiving the water at village O&M of village level

facilities are being maintained by village Panchayat.

1.3 Organization and Management at the Village Level:

Water And Sanitation Management Organization (WASMO) has been set up by Govt. to

look after village level management of water with active participation of community.

1.4 Water Supply Zones of GWSSB:

GWSSB is the organization set up by Government to carry out water supply activities in

the state. To perform the activity smoothly this state is divided into 6 zones and water

supply activity under each zone is carried out under the Chairmanship of Zonal engineer.

However, overall control is at Gandhinagar Headquarter under Chairmanship of Member

Zone Water Supply Activities to be performed in

Zone – I(Vadodara) Vadodara, Panchmahal, Dahod, Mahisagar,

Zone – II(Ahmedabad) Anand, Kheda, Ahmedabad, Gandhinagar,

Mehsana, Banaskantha, Patan, Arvalli, Sabarkantha.

Zone – III(Rajkot) Morbi, Surendranagar, Rajkot, Jamnagar,

Zone – IV(Kutch) Kutch

Zone – V(Junagadh) Bhavnagar, Amreli, Junagadh,

Porbandar,Botad,GirSomnath.

Zone-VI ( Surat) Dang, Surat, Tapi, Valsad, Navsari, & Bharuch,

2.0 Background of this consultancy service

(a) This Request for Proposal (RFP) is of this consultancy service for selection and

appointment of Consultants Project Management Services including

Construction Supervision Services through a Quality and Cost Based Selection

(QCBS) process for various Water Supply Projects for various villages/ULBs.

The works will be undertaken on behalf of the Government of Gujarat and funds

for the works will be obtained from the Government of Gujarat.

(b) The projects as a whole are monitored by the Gujarat Water Supply and

Sewerage Board (GWSSB) intends to appoint a consultant for execution of the

projects with respect to Bid process management, construction supervision and

inspection of materials. The projects are being implemented on modular basis

and in a phased manner. The eligible payments under this contract shall be

made from the funds received from the government of Gujarat and funding

(c) Each project will typically broadly comprise Water Intake System, Transmission

Pipelines, Treatment, Pumping Station, Pumping Machinery, Storage reservoirs

and other ancillary and appurtenant works.

(d) The projects envisaged under this contract are spread over the Gujarat state in

the five water supply zones of GWSSB.

(e) The extent of services of the PMC consultant will be from preparation of DPR,

managing bid process and finalizing Contractor for various type of contracts

and carry out construction supervision services

(f) The project already identified by GWSSB and it is expected that the PMC

Consultant will carry out necessary technical due diligence, carry out required

survey and site investigations and prepared detailed project report, including

cost estimate, tendering strategy and packaging of various type of Contracts

(g) Upon approval of DPR by GWSSB, the Consultant will prepare bid documents

and manage the bidding process leading to the Consultant will provide

construction Supervision and inspection services along with services during

defect liability period

3.0 Works subject of the consultancy service:

Broadly the Consultant will provide assistance to client in overall project

management and implementation of the Item rate/ EPC / Turnkey Contracts that

 Survey and investigation

 Preparation of Detailed Project Report (DPR)

 Bid Process management,

 Evaluation of Bids and assisting client in finalization of Contract,

 Construction Supervision and Contract Administration,

 Review of contractor’s construction document,

 Inspection of materials, machineries and equipment

 Assist in commissioning activities

 Services during defects liability period.

4.0 Appointment of agency for project management services including construction,

supervision services

(a) GWSSB intend to appoint Consultants for Project Management and

Construction Supervision Consultancy services from qualified, technically

competent, experienced consultancy agencies with a view to ensure quality

assurance, timely completion of the projects within the determined costs and

without any time and cost overrun.

The consultancy work shall be for new water supply or for re-modeling/

augmentation of the existing project or for the project in which DPR is

already available with GWSSB

(b) The GWSSB will appoint a reputed Consultancy Firm, having adequate

experience in similar projects which shall act as the Consultant for the

purposes of overall management of the projects during the contract period.

The role of Consulting Firm will be mainly in the following areas;

 Survey and investigation

 Preparation of DPR

 Bid Process management

 Construction Supervisory and inspection services

 Inspection services

 Review of Contract RFP’s Design and drawings.

(c) The Consulting Firm shall act as an extended arm of the client in the

technical and contractual issues connected with the implementation of the

project. The agreement are deemed to be a part of this RFP, in so far as the

duties and obligations of the Consulting Firm are concerned, and the

Consulting Firm shall equitant himself to the letter and spirit of the

(d) The projects identified have received Administrative Approval. The projects

under the consultant’s scope are to be managed from the DPR to

construction supervision and implementation stage. GWSSB will decide the

priority of the projects to be taken up under this assignment and inform he

consultant progressively.

5.0 Broad scope of work :

The consultancy work shall be for new water supply or for remodelling/ augmentation of

the existing project or for the project in which DPR is already available with GWSSB.

The scope of consultant shall be as under.

1. Study of topography of site of reservoir along with river/drain flood study .

2. Availability of government / waste land.

3. Contour survey of reservoir basin , longitudinal section & cross sections at

various intervals .

4. Study of alternative area capacity for reservoir.

5. Detailed soil investigation of basin including all kinds of sampling.

6. Detailed Design of Storage reservoir (hydraulic design , stability analysis of

earthen bund , masonry / concrete waste weir (gated / non gated) , Design

of Sub Structure / Super Structure , head regulator / intake arrangement)

7. Identification & Design of Off taking point, inlet , intake , outlet , delivery point

, overflow section , breached section etc .

8. Report of treatment required for reservoir in slope/bed for preventing

seepage/losses of water/infiltration.

9. Designing pumping station, pumping machinery, pipeline and allied

accessories ( Including all Electro-Mechanical equipments ).

10. Construction material survey including borrow area survey, quarry survey

11. Detailed Project Report containing all kinds of survey , investigation , data

design, drawings, plans , estimates, maps and cross section of construction

details, salient features etc. as required by the client.

(a) Survey and investigation

General scope of work for survey and investigation

1. Fixing of the alignment including various alternatives

2. Selection of the final alignment

3. Detail survey of the alignment at every 30 mt interval with total station

4. Preparation of the L-section of the alignment

5. Survey of all types of crossings such as road, railway, canal, oil gas

6. Survey of forest land falling in the alignment

7. Details of government and private land for which right of use is

required to be taken.

8. Survey of soil strata including identification of the type of rock such

as hard rock or soft rock, hard murrum, soft murrum etc. This

includes geological opinion and test of rock for identification of hard

9. Contour survey for the head works such as WTP, Pumping Station,

10. To study the present situation of existing systems of entrusted area .

Consultant need to carry out detailed survey and soil investigation for

the purpose of carrying out detailed design, estimates. Responsibility

for correctness and validation of any kind of data rests with the

11. To carry out survey with help of total station of minimum 1 second

accuracy or DGPS. Google earth/ Google-Earth pro/low accuracy

GPS/ Auto level/ Dumpy level/ The odolite will not be permitted. TBM

shall be marked at site and its photographs shall be submitted for

identification and link with GTS. L-Section shall be submitted

including plan on each section as well as master map showing links

in handy pattern.

12. To prepare various agendas like technical committee agenda, Board

meeting agenda and checklist for administrative approval, detailed

technical sanction for each component, Draft tender papers.

13. To collect all kinds of essential data from GWIL/GWSSB,

Government offices, non-government offices etc. to prepare Concept/

Feasibility Report with three different options and then recommend

most suitable option to carry out further detailed engineering.

14. Consultant shall carry out appropriate analytical tools for design and

estimates including Detailed Project Report.

15. To prepare the detail design and tender drawings and to suggest

right type of system. Whenever requires,

16. To prepare COST ESTIMATES with such details that can be utilized

to invite tenders with hydraulic design and drawings of various

structures on turnkey basis(excluding structural design),project

report, financial and economical analysis, draft tender document with

detail specification.

17. All the statutory permissions from the different departments shall be

obtained in time by consultant. The Authorities shall provide required

assistance in the matter of statutory permissions.

18. Consultant shall depute personnel with relevant expertise during

execution of all the works, namely canal off take, pipeline, balancing

reservoir, pumping mechanism

19. Project Area : Various Kinds of Storage Structures under

GWIL/GWSSB Broad Guidelines: The DPR shall be designed as per

the norms and standards prevailing in the state.

20. Detailed design for various components like pipe, balancing

reservoir, pumping mechanism are covered in consultant scope of

21. All necessary manpower, machineries, equipments etc. Shall be

arranged and paid by the consultant only. Concerned field staff of

GWIL/GWSSB will only guide the representative of the consultant

regarding the areas.

22. The consultant shall accompany Official of GWIL/GWSSB/GWSSB

for discussion with relevant authority regarding design, drawing and

estimate submitted by them. If necessary to answer queries raised

thereupon and to revise design for due consideration from relevant

23. The consultant shall render to GWIL/GWSSB every assistance, all

technical services, guidance or advise on any matter concerning the

technical and engineering and financial aspect of the project

including periodical interactions with State Govt. or Central Govt. or

any other authority etc

24. Cost estimation of each component and item shall be done according

to latest SOR of GWSSB and R&B/Irrigation or provide rate analysis

based on current market prices.

25. Consultant shall also prepare and submit operation and maintenance

cost of each component of the project including the system of

operation and maintenance, with cost etc.

26. Prepare detailed design (inclusive of electrical – mechanical –

Instrumentation work etc.) and working drawing.

(b) Preparation of DPR

Generally following scope of work is envisaged for DPR

1. Pre-feasibility Report

1. Detail Feasibility Report

2. Detailed Project Report with Cost Estimates.

3. Draft Tender Documents.

2. Technical Feasibility;

i. Study and analysis of suitable and feasible cost effective

equipment/machineries/tools for this work.

ii. Review of existing situation and its impact;

iii. Study and analysis of various options relating to selection of

types of pipe materials pros and cons and recommending the

suitable device;

iv. Project cost estimation and financing plan.

3. Preliminary Designs and Cost estimation;

4. Financial projections for Project Finance, phasing of costs and Financing

Plan for Financial Feasibility;

5. Cost benefit analysis and sensitivity analysis; structuring self sustained

user charge and other such option

6. Economic analysis; Social Impact, Environmental analysis

7. Operational costs projection and analysis;

8. Assessment of present, intermediate and ultimate demand for the service

9. Carry out / confirming necessary site survey and investigation

10. Hydraulic study, sizing and optimization of the various components like

intake, transmission pipeline, storage reservoir etc.

11. Study of pumping system with respect to pumps and instrumentation,

electrical control and communication system

12. Preliminary Structure design

13. Preparation of Cost Estimates

14. Exhibits and Drawing

15. Analysis of several alternatives. - The alternatives should be complete in

all respects including owning and operating costs and financial

implications. Such analysis shall also include various structures with its

advantages, disadvantages and suitability for the project, and

consultant’s recommendations for selection of suitable structure.

16. The source of water for all these scheme will be Narmada Canal System,

Dam, Reservoir, River, etc.

17. Project implementation schedule including BAR CHARTS: The

Consultants shall also formulate Bar charts to plan out and monitor all

important project activities.

18. The consultants shall plan out the implementation schedule, list out

various project related activities, determine critical activities and

formulate a detailed chart based on Program Evaluation Review

Technique (PERT) and mark the Critical Path using the latest available

and appropriate Project Management software.

19. Project appraisal and the investment decision are based on the report.

This means that the study must advance all planning (including

Preliminary engineering designs for various components of the project)

to the point that implementation can begin as soon as funding is

20. The project report should be presented clearly in one or two volumes

with additional information and data provided in supplementary

documentation as appendices to the main volume. It is particularly

important to record all new data collected during (and at the expense of)

the study, as well as its analysis. However, there port itself should

concentrate on the results and not on data collection and methods of

21. The study shall also provide an environmental impact analysis relating to

22. The study shall also cover integration of the Project with existing and

future systems in the project area.

23. Project related issues and risks shall be identified and discussed along

with recommended solutions.

24. Reports shall be presented within at in a period of 90 days (depending

upon the schedule of meeting for discussing the project) from date of

consultant’s appointment as detailed below for allotted works. However,

time limit shall commence from the date of finalization of land to set up

for reservoir by GWIL/GWSSB.

Submission breakup for 90 days is given below:

1 Conceptual Project Report and Draft Within 30 days from the date of work order

Project Report (In three copies)

2 Final Detailed Project Report with soft Within 30 days from the date of approval of

copy in CD ROM Conceptual Project Report

(In five copies)

3 Draft tender documents with all estimates Within 30 days from the date of approval of

dully detailed technical sanctioned by Draft Project Report.

competent authority.

In each of the above case the consultant shall make available computer compact disk in

two copies. All drawing must be provided in AutoCAD format and all reports/details in MS

(c) Bid Process Management

 Generally following types of Contracts are followed in GWSSB’s

tendering system

 Engineering Procurement and Construction (EPC)

 Lump-Sum Contract

 Item Rate Contract

 Percentage Rate Contract.

 Depending on the contract packages prequalification/initial filter with

technical and financial bid documents shall be prepared.

 GWSSB will provide to the Consultant, technically approved scheme,

estimate along with drawings for each Work under invitation. Based on

these inputs, the Consultant shall prepare the Bid document, suitable

to the Works to be invited for bid, in adherence to the guidelines of

 Consultant shall prepare the bid the document for the works which are

to be invited during the next three years as per GWSSB standard

format and instruction of concerned officer and submit to the concerned

EE/SE for approval. After approval of bid documents, consultant shall

prepare and submit NIT (Notice inviting Tender) to EE for necessary

wide publicity. The consultant shall assist the uploading of tender

document on website through the agency identified by the GWSSB.

 Consultant shall remain present during pre-bid conference, opening of

bid, assist in replying Firm’s queries, preparation of Rojkam (minutes of

meeting) and other documents.

 Consultant shall carry out Technical and Financial Bid evaluation,

prepare the necessary statement, report in support of evaluation and

submit the evaluation report along with their recommendations to the

 Consultant shall assist in the process of the approval of bid by the

component authority of GWSSB at every stage till acceptance of offer

and issue of LOI/ LOA (Letter of intention/ letter of acceptance)

including signing agreement with the contract RFP.

(d) Construction Management Services

Broadly, following scope is envisaged

 Drawing and mapping of alignment and assets of water supply scheme

on PM GATISHAKTI.

 Assist the GWSSB in obtaining utility diversions, connections and any

clearances from different service Departments such as Revenue,

Railways, Highways (National &State), Pollution Control Board,

Telephone, Electricity Department etc. through offline as well as PM

GATISHAKTI immediately after LOI of Each Project, for the purpose of

executing the works without any delay.

 Scrutinize construction methods proposed by contractor including

environmental, safety, personnel and public issues

 Monitor the construction methods by assessing the adequacy of the

contractors input materials, labour, equipment and construction

 Examine the soil/Strata condition at Structural location and check for its

sustainability for foundation

 Supervise and Monitor construction work of each and every stage of

contract package as per the schedule of each works.

 Supervise construction works from start to finish by using the modern

methods of control. Verify the setting out of the works done by the

contractors and ensure that it is as per drawings and designs. Ensure

that the works adhere to the levels, alignment and dimensions

specified in the approved drawings and designs.

 Establish Quality assurance system including verification of source of

all the material and certification;

 Supervise the works to ensure conformance of construction works and

materials to relevant IS standards/ Bid specifications/

Designs/drawings. Approve materials and quality of works based on

test results produced by the works Contractor, factory inspection, site

testing etc. (Quality control)

 Factory Inspection of equipment under the project

 Assist in record measurements in measurement books at various

stages of works, carry out check measurement, prepare bills and

certify payments based on recorded measurements jointly with the

Departmental Officers during each stage. In case of such of those

works where measurements are hidden after completion, as in the

case of foundations, reinforcements in RCC structures etc, check

measurements are to be carried out immediately after each activity is

 Monitor and achieve progress with reference to pre-fixed targets drawn

up jointly with the Contractors and furnish monthly progress reports in

the formats as decided in consultation with the GWSSB.

 Advise on extra claims and time extension on works contract. In case

of any need for execution of non-tendered items of works, take

advance action to prepare specifications, carry out rate analysis with

supporting documents and got approved by the competent authority to

take further action strictly as per the conditions in the bidding

 Ensure environmental and social safeguards as per standard practices

 Co-ordinate with all concerned agencies and GWSSB to be appraised

 To ensure strict compliance of labour laws by the contract RFP Firm.

 Inspect and certify that the works are completed according to the

specifications on final completion before final settlement of bills.

Prepare completion of work report for all the works.

 Obtain as-built drawings for all the works from the contract RFP, verify

the correctness and furnish to the GWSSB. Obtain O&M manual from

the contract RFP after completion and before commissioning the

 Inspect all the completed works once in two months during the defects

liability period and assist the GWSSB in ensuring that the contract

RFPs attend to all kinds of construction /laying defects brought to their

 Prepare monthly project progress reports describing the physical and

financial progress of each package, highlighting impediments to the

quality and progress of the works and remedial actions, for submission

 Prepare periodic Statement of Expenditure for getting reimbursement

of expenditure in external funded projects

 In case of dispute, arbitration arising during the PMC services

consultants will assist the GWSSB.

(e) Review of Contractor’s Design and drawings

 The consultant shall review proof check and furnish comments / advise

/ recommendations on the acceptability of detailed designs, drawings,

data sheets, vender data, including all documents / data / design to be

furnished by the successful contractor of the work at the time of

construction / manufacture, erection, commissioning, testing of the

works, till takeover of the works by the employer in accordance with the

conditions of contract applicable. The consultant shall continue to

perform this activity till all the designs, drawings, furnished by the

contractor are approved as good for construction by the employer on

the recommendations of the consultants. Review the design prepared

by the contractor s including the following:

 Process, hydraulic, plant layout, mechanical and electrical,

instrumentation and control systems, equipment design, hydraulic flow

diagram and plant.

 Civil and Structural designs with reference to BIS and other codes

 Equipment vendor design / drawings / data for all mechanical, electrical

equipments instruments and systems

 Final civil/structural drawings and general assembly drawings for all

 Prepare construction drawings for civil works and structural works as

 Consultant shall compile and furnish all the as built drawings/ designs

for each of the contract carried out under the project.

Note: “Consultant shall furnish their final clearance within 30 days after

first submission of design, drawing etc by contractor duly complying all

kinds of observations.

Consultant shall discuss personally with the field officer of GWSSB and

the representative of the contractor for avoiding delay in the clearance of

the documents.’’

(f) Operation and Maintenance

Make an outline assessment of the staffing arrangement required for the

operation and maintenance of the project. Based on the contractor’s

proposal, the consultant will assist GWSSB in developing the staffing

arrangements in detail with job specifications, number of staff, qualifications,

training requirement etc.

The Consultants shall provide training to GWSSB staff on management,

operation and maintenance.

6.0 TERMS OF REFERENCE FOR PMC & CONSTRUCTION SUPERVISION SERVICES

The consultant shall provide consultancy services for project management including

Supervision of construction and inspection of Materials for water supply and

drainage schemes as per the terms set forth herein. The works will be undertaken up

by the EPC contact under the control of client with the help of Project Management

The project as a whole is monitored by the consultant. For the purpose of the works

implementation, the project management including supervision of construction &

inspection of materials shall be the scope of the project management consultant

appointed under this contract.

6.2 Works subject of the consultancy service

Whatever items are to be executed by the EPC contractor and to be managed,

inspected and supervised by the Project Management Agency. The client has

already identified the schemes under the consultant’s scope and obtained

administrative sanction. GWSSB will make this information on schemes available to

the consultant for preparation of DPR. Based on the approved DPR, the consultant

will prepare bid documents. Thus the consultancy services starts from preparation of

DPR and after performance report of implementation of project, i.e from concept to

commissioning of the schemes. The PMC consultant will act for successive

implantation of the project.

6.3 Appointment of consultant

GWSSB intend to appoint a reputed consultant having adequate experience in such

projects. The role of the consultant will be to prepare bid document, to carry out

evaluation of bids, assist GWSSB in finalizing the contractor, provide project

management and construction supervision services covering review of design and

approval, construction supervision, inspection, and determining and ensuring

compliance with the Technical Requirements, the Performance Standards,

management the progress and certification of measurements and payments during

the contract period.

6.4 Scope of work

As per Section-4 clause No.5 Broad Scope of Work (a) to (g)

6.5 Consultant’s general duties

(a) The broad role of the consultant shall be to act as the Client's representative for:

 Survey and Investigation

 Preparation of DPR(Drawing and mapping of alignment and assets on PM

 Preparation of tender document, invitation of tender, financial and technical

evaluation of bid and final recommendation;

 Detailed checking and approval of Structural design as well as Hydraulic

 Design submitted by the contractor

 Check of survey and settings

 Construction supervision, Quality Assurance and Progress Management and

inspection of mechanical and electrical equipments

 Measurements recording, scheduling and certification

 Other activities related to the technical and contractual aspects of the construction

of the Project.

(b) Consultant shall, during the pre construction period, inspect the project site on day to

day basis in order to determine the progress of mobilization. The Consultant shall

monitor the progress of surveys and setting out, review the construction drawing

submitted by the contractor and the extent of compliance with the Technical

Requirements and the Performance Standards stipulated for the Facility, as well as

conformity to the Contractor's proposals.

(c) The Consultant shall, during the construction period, be available on a continuous

basis at the project site in order to supervise, inspect, monitor and certify the works,

and conformity with Technical Requirements and the Performance Standards

stipulated for the Facility. The Consultant shall also monitor the progress of setting

out, and review the construction drawings and as-built-drawings submitted by the

contractor. The Consultant shall also perform functions of recording measurements,

certification of payments, adherence to project program, and reporting. The

Consultant shall be responsible to generate the data/reports required to be

submitted to Client on a periodic basis as required in the contract agreement and

also give opinion for contractual matter viz; excess, extra items, extension of time

limit and other contractual matter.

(d) The Consultant shall, during the defects liability period, inspect the Project Site at

intervals as and when required to monitor technical performance of the Project.

(e) The Consultant shall report to the Client at very frequent intervals, on a daily,

weekly, and monthly basis, such details as are mutually agreed between the Client

and Consultant. Apart from period reports, the Consultant shall intimate the Client in

writing of any deviations from the Technical Requirements and Performance

(f) It is reiterated that the contract is EPC/other forms also; the Client binds the

contractor only on performance. The measurements and reviews do not constitute

approval rights as between the Client and the contractor, but in so far as the

Consultant is concerned, he shall ensure that a complete internal record of the work

is available. The Consultant shall ensure that his inspections do not impede the

design, construction and operation and maintenance of the Facility.

(g) The Consultant shall be required or

 Survey and investigation

 Preparation of DPR for the schemes taken into account techno- economic aspects

and should be easily manageable for operation and maintenance.

 Preparation of tender document, invitation of the bid, technical and financial

evaluation of the bid and final recommendation.

 DetailedcheckingandapprovalofStructuraldesignaswellasHydraulicDesignsubmittedb

ythecontractor.

 Review and approve the Quality Assurance and Quality control plan.

 Review and approve the Program Schedule.

 Review and approve the construction drawings.

 Carry out day-to-day site supervision for quality control.

 Assisting in taking and recording the measurements, preparation of the bills and

dimension control. All the measurements are to be taken and recorded by an

authorized engineer of GWSSB. The measurement can be recorded in

measurement book. The measurement can be recorded in measurement book. The

measurement recorded by the authorized engineer of GWSSB will be certified by the

PMC Consultant.

 Witness the testing and inspection of materials of construction and the inspection of

the mechanical, electrical as well as automation components of the project at factory

anywhere in India. The inspection of materials will be done at factory site by PMC

consultant in all over Gujarat and outside Gujarat

 Monitor Work program, identify slacks and slippage, and suggest remedial

 Monitor adequacy of manpower, machinery and other resources to meet the target.

 Co-ordinate the review meetings.

 Review and certify milestone payments.

 Review and verify variations due to excess extra item and advise in value

 Review and advice on time extensions.

 Monitor implementation of quality assurance procedures.

 Generate and compile reports as required under the contract agreement.

 Review and certify stages of work such as Taking Over, Construction

 Completion and Maintenance certificate.

 Ensure the Environmental and Social covenants are implemented during

 Monitor water supply management, operations & maintenance of system and safety

 Assist clearance in ROU matter and getting approval from authorities for various

 Any other work which may deem fit and decided by the client in consultation with the

6.6 Reporting and co-ordination

The Consultant (and his staff) shall report only to the Client's representative. The

Consultant shall not exercise any direct control over the contractor, but shall report

to the Client's representative who shall be the sole point of contact with the

Contractor. The Client shall also have senior and supervisory staff as required at

site. The contracts shall provide for a Consultant to supervise the contract

agreement. Similarly the Lenders may appoint a Lender's engineer. The Consultant

shall co-ordinate with all such persons for the fulfillment of obligations, but shall

report solely to the Client's representative.

The consultant shall submit daily report, weekly report, monthly reports, Quarterly

report, Half yearly report, and yearly reports as per the requirement of the GWSSB.

6.7 Project team

 The Consultant shall be required to form a multi disciplinary Project Team for this

assignment, from the areas given below;

 Water Supply Engineering

 Hydraulics with Surge Analysis & Control

 Project Management.

 Structural Engineering

 Mechanical, Electrical, Instrumentation.

 Quality Assurance and Quality Control.

 Contract expert.

 Water Treatment Plant Expert

 Construction supervision expert

 Inspection Expert

The Consultant Team shall also have multi-disciplinary skills with various experience

in management of the Environmental Management Plan.

− Geotechnical Engineering / Foundation Engineering / Soil Mechanics

− Geo-hydrologist / Geo-physics / Geologist.

− Financial expert

− Safety engineer

6.8 Assistance from client:

Client would help in co-coordinating site visits and also any clarifications sought by

Consultants, before the Proposals are submitted.

The Consultants would be assisted by client obtaining relevant information from the

authorities as well extend co-operation on following areas:

a) Exchange of data and information related to the study.

b) Day-to-day interactions and management of activities to enable active project

management, issue letters of authority to consultants to facilitate activities

related to Assignments and collection of data from State Government

Departments and other agencies.

c) The Terms & Conditions, Contract Agreement with detailed scope of work of

Item rates/ EPC / TURN KEY /other type of Contract shall be made available

to the consultant

6.9 Phasing of and location for consultancy services

The Consultancy services are to be rendered in following four phases together with

a) Pre-Contract work :Office / site, as appropriate

b) Contract Management, Construction Supervision Site / at venders premises

Material inspection anywhere in India

c) Defects Correction Supervision site

d) Post-Contract work Office site as appropriate

6.10 Procedures and authority level:

(a) The Consultant shall carry out the Services as defined in Clause 6.11 of these

Terms of Reference or as otherwise required for efficient works' execution,

while acting in the capacity of the "Representative of the Client" according to the

intentions of the "Conditions of Contract", which form part of the tender/contract

documents for works execution and shall be available for review at the GWSSB.

The "Conditions of Contract" clarifies in detail, the duties and authorities of the

Consultant and of his representative, to whom the Consultant may delegate

duties and authorities as required.

(b) Principally, the Consultant have to carry out the day-to-day qualitative and

supervision of works execution and construction contract administration on

behalf of the Client following the laid down procedures.

The powers vested in the Consultant there to under the terms and conditions of

this Contract are subject to limitations as stipulated in the above said

"Conditions of Contract" in respect of taking major steps in construction contract

administration notably referring to.

 approving assignment and sub-contracting issuing a notice to commence

 certifying additional costs and payments

 determining extensions of time

 issuing a certificate of substantial completion

 issuing a defects correction certificate

 For which the specific approval of the Client in writing shall be needed in

(c) Whilst therefore being fully accountable to the client in ensuring that the works

are executed within the tender total or such other sum as may become payable

to the contractor under the provisions of this contract and within the scheduled

time for completion, the Consultant also has duties towards the contractor in

administrating and interpreting the contract properly and fairly to maintain the

work schedule and to avoid disputes. Thereto the Consultant shall ensure that

the Client's and the contractors’ rights under the construction contract are

upheld by ensuring good verbal and written communication between himself,

the Client and his representatives and the contractor and his representatives.

The Consultant shall follow the contractor's progress carefully and forecast well

ahead the needs for critical actions to be taken. He shall ensure, that items with

a lead time or otherwise not readily available e.g. pipes, pumps and electrical

installation items are ordered well in time by the contractor. He shall also

ensure that excessive quantities of materials are not ordered where the delivery

of such quantities could cause difficulties on site or the materials could

(d) In particular, the Consultant shall ensure that payments to the contractor can be

made on time by giving ample notice and opportunity to the Client's

representative to carry out whatever quality checks and measurements he may

wish prior to authorizing payment of amounts certified by the Project Engineer.

The Consultant shall therefore agree with the Client's representative on a

regular basis and well in advance on items on which the Client's

representative wishes to carry out checks and measurements and on the

extent of such checks and measurements. Provided that the Clients

representatives has been given adequate notice in writing to carry out his own

checks and measurements but fails to do so, works execution will continue

without delay and payment of the amounts certified by the Consultant will be

deemed to be authorized. In such events, the Consultant shall state in writing

to the Client that he was requested to carry out his own checks and

measurements but failed to do so. This Clause is not in any way limiting the

Client's rights to carry out spot checks and measurements at any time.

The Project Engineer, during the contract, shall provide the Client with monthly

reports indicating physical progress compared to the work schedule and cost

aspects including amounts certified so far and during that month and any

financial implication in the reports, the Consultant shall also include

observations and comments on testing results and quality of workmanship.

6.11 Detail Scope of work – Construction supervision stage

The Consultant shall carry out duties and authorities which include, without being

limited to them, the following functions and tasks by phase of work.

6.11.1 Pre-Contract work

 Read and understand the concept of the details of the works and of the Services

from the various documents prepared by or on behalf of the Client.

 Inspect all existing surveys, mapping and other site data to determine and

identify additional work as required to provide the contractor with sufficient

information to execute the works with no claims or time extension.

 Jointly with the Client, develop formats for reporting and recording.

 Mobilize all staff and other requirements well in time to carry out the services.

 Technical and financial evolution of the bids

6.11.2 Contract Management, Construction supervision and inspection of materials

machineries & equipments

a) Contract Management

 Within the powers granted to the Consultant, administer the construction

contract on behalf of the client.

 Work closely with the client, to assist him to carry out his obligations under the

construction contract in order that the contractor is not hampered in any way in

 Carrying out his duties.

 ensure that the contractor carries out the works in accordance with the

construction contract and assist the contractor therewith, all to enable the

contractor to fully carry out his obligations within the tender total or such other

sum as may become payable to him under the provisions of his contract and

within the scheduled time for completion.

 Liaise between the Client and the Contractor to ensure good communication

between all parties such that disputes do not arise and that any such disputes

are settled reasonably and amicably and assist in any adjudication.

 Keep accurate records of all site activities and operations and those required

elsewhere for efficient works execution from the contractor and others under the

construction contract, including but not restricted to

- Correspondence between client, Consultant and contractor as well as

between them and third parties.

- Minutes of scheduled meetings

- Daily, weekly and monthly report from the Engineer's representative and the

site inspectors

- Instructions, variation orders, approval forms, etc.

- Level and survey books, including checks on setting out and completed work.

- Work records, such as measurements, levels, dimensions, drawings and

material delivery notes.

b) Progress Reports based on Prima Vera or M.S. Project software charts and

− test data and laboratory reports

− plant and labor returns

− day work records

− financial records, including interim statements plus supporting particulars

and certificates administrative records concerning leave, sickness,

Where applicable as submitted and as corrected, if necessary.

c) Work's programming:

 Agree with the Client on the overall construction program.

 Agree with the contractor at the start of the works on his detailed work program.

 Monitor progress of the works and ensure that the contractor, as and when

required, produces revised programs.

 Ensure that the contractor allows for sufficient lead time for the provision of all

materials, plant, equipment and labor to avoid hold ups or bottlenecks.

 Timely devise, jointly with the contractor, a plan of action for detailed

investigations and testing of existing facilities, if any to be incorporated in the

permanent works.

 prevent any hold ups due to factors beyond the control of the contractor,

including such factors in the hands of the client like granting of access to all

parts of the site, provision of certain facilities and storage areas, obtaining of

rights of way and way leaves and any such other items which are the duty of or

where assistance is to be given by the Client

 assist the contractor in case, notwithstanding the above time problems not

caused by him occur in making up for any lost time or in negotiating interim

extension of time

 finalize the no. of personnel to be engaged for particular project in consultation

with engineer in charge

d) Inspection of Materials, Machineries and Equipments

 Inspection of Materials Machineries and equipment sat the place of manufacture

within Gujarat and outside Gujarat in the country.

 The inspection shall consist of preparation of methodology sequences and

system report inclusive its commissioning for each category works ensuring

quality assurance and control so as to achieve the desired objective and

sustainability of the system for the anticipated serve life to each category.

 Any effective modification found necessary during their inspection process for

achieving the designated aim shall be brought to the notice of the Client and

obligatory on the agency.

 Typical inspection checklists shall be prepared for each category of works on

each operation and activities with reference to documents and standards. The

acceptance / rejection report through the concerted inspection engineer

ensuring all the points shall be mandatory.

 The inspection system and procedure shall be prepared and maintained on day-

to-day basis. The inspection crews shall have guidelines, test plans, scope of

inspection, procedures, checklists and various formats to carry out inspection in

a systematic method.

 The computerized inspection reports shall have to be prepared.

 The inspection report on based on factory and / or onsite inspection shall be

submitted to the engineer-in-charge of the project, periodically as per

 All stationary, drawing stationary, design facilities, reprographic facilities etc.

shall be provided by Consultant at his own cost.

 The Consultant shall issue necessary certification on progressive completion of

each category of work after ensuring quality control and assurance so as to

achieve the designed objectives of the particulars works. The certification shall

be based on satisfactory adherence of the system and procedures of the

e) Review and Approval

 Study of contract documents for civil, mechanical and electrical works

 Inspection of Test Plan (ITP) prepared by the contractor / Vendors

 Review of quality assurance plan.

 Welding procedure, testing procedure etc. prepared by the contractor.

 Checking and inspecting Factory / field laboratories provided by Vendor

/contractor to conduct laboratory tests.

 Test certificates / reports of materials to be used for finished product for use in

construction and installation.

 Provide construction as well as supervisory staff on regular basis at site of work

during excavation, foundation, any type of concreting, supply, laying and testing

of pipeline, Pumping station, Filter plants, STPs etc.

 The support field staff shall have to remain present during concreting works for

supervision and quality control as per the tender specification and also keep the

work related record.

 Construction field staff shall be provided in consultation with Engineer in Charge

1. Construction Engineer as per annexure-C

2. Support staff for field execution level (Degree/Diploma/ITI) for reinforcement

checking, concreting, all types of activities related to the project as per work

3. Record keeping personnel to be engaged depending upon the site of work,

Cost of the work, quantities involved etc.

f) Quality surveillance:

 Foundation approval

 Construction material

 M.S. Plates / M.S. Coils Mild Steel Pipes Valves, Specials fittings etc.

 Pipe external coating, internal lining at coating yards on at site etc.

 DI/HDFC/PVC/UPVC/RCC/OPVC Pipes etc.

 Pumping machineries including different types of pumps, L.T. H.T. Motors,

various type of valves, motorized actuators sluice gate, expansion bellows,

mechanical - electrical components of water treatment plant

 Window Air Conditions

 Surge Control devices such as Air Vessels, Air Cushion & Zero VelocityValves.

 Flow measuring devices

 Pressure measurement devices

 Pressure switches

 Welding electrodes

 Ordinary port land cement

 Drinking & Construction water

 Building materials steel, cement bricks, coarse aggregates, sand etc.

 Power transformers

 3.3 to 11 KV switch gear

 Capacitors with Panel

 415 V – Switch gear

 Air circuit Breakers

 Current and Voltage Transformers

 Indicating Meters

 Terminal Blades

 Lighting fixture

 Protective Relays

 LT/HT cable & cable termination

 Miniature circuit Breaker

 Instrument and control cables

 Programmable logic controller

 Local central panel

 Rader type Measurement systems

 Lightning Protection Unit

 Panel Enclosure

g) Supervision of construction

 Supervise the mobilization of the contractor, his staff, plant, equipment etc. and

his provisions for storage and other operating areas, paying particular attention

to land made available for the construction of the works, including rights-of-way

and way leaves.

 Provide the contractor with points, lines and levels of reference, as made

available by the Client or otherwise established, and check the contractor’s

setting out his shall include the accurate locations and levels of all structures,

the lines and levels of pipelines and the locations of accesses, storage areas,

working areas, way leaves etc.

 Check all construction materials and equipment arriving on site to ensure that

they are in compliance with the lists of supplies submitted by the contractor and

meet the requirements of the specification and the applicable standards’ ensure

that all materials handling and storage is in accordance with the manufacturers’

recommendations. Advise to the EPC contractor for safety measures &

 Monitor and inspect the contractor’s methods of construction for permanent and

temporary works, including false work, checking of centering & scaffolding,

reinforcement and supervision of concrete & other civil work, as well as

materials and equipment installation, workmanship and other site operations in

regard of compliance with the requirements of the specification, the applicable

standards and the manufacturer’s recommendations, with all due attention being

given to adherence to safety codes, labour laws, either laws, bye-laws and

regulations and avoidance of public nuisance.

 Prepare and Issue to the contractor from time to time, as and when necessary,

such further drawings, specification and instructions as required under the

construction contract to enable the contractor to complete his obligations under

his contract in a timely manner.

 Direct and witness from time to time such tests regarding construction materials

and equipment and workmanship as required under the construction contract to

be executed by the contractor or elsewhere and instruct the contractor to

undertake corrective action in case of non- compliance with the specification or

the applicable standards.

 Supervise the contractor’s detailed investigations and testing of existing

facilities, if any, in regard of compliance with the plan of action and decide on

the basis of the results of the testing on whether the said facilities are sufficiently

sound to be incorporated in the permanent works without adversely effecting

later operation and functioning.

 In the event of technical problems arising on site, assist the contractor in

overcoming them in the interest of the Client. Within the tender total or such

other sum as may become payable to the contractor under the provisions of his

contract and within the scheduled time for completion.

 Agree with the contractor on the breakdowns of any provisional sums provided

for in the bill of quantities of the construction contract and issue instructions as

regards the extent to and the manner in which the provisional sums will be

 Upon having obtained approval of the client, issue variation orders or order

extension of time as required under the construction contract.

 “ Provide construction as well as supervisory staff on regular basis at site of work

during excavation, foundation, any type of concreting, supply, laying and testing of

pipeline, Pumping station, Filter plants, STPs etc. “

 The support field staff shall have to remain present during concreting works for

supervision and quality control as per the tender specification and also keep the

work related record.

 Construction field staff shall be provided in consultation with Engineer in Charge as

1. Construction Engineer as per annexure-C

2. Support staff for field execution level (Degree/Diploma/ITI) for reinforcement

checking, concreting, all types of activities related to the project as per work

3. Record keeping personnel to be engaged depending upon the site of work,

Cost of the work, quantities involved etc.

h) Review / Approval of the documents

 Study of contract documents for Civil / Mechanical and Electrical work.

 Inspection test plan prepared by the contractor for Civil, Mechanical and

Electrical works.

 Material test certificates for cement, reinforcement and major bulk materials.

 All check test reports laboratory as well as internal for the materials convert,

i) Site Supervision of construction

 Ensuring setting up of field laboratories

 Contractors internal test on materials, concrete, mortar etc.

 Pipe line trenching, bedding

 Lowering, laying and welding & jointing of Mild Steel pipe lines of various sizes.

 Installation of valves, specials fittings.

 Inside in-situ lining

 Pipeline hydro testing and pre commissioning test.

 Proper alignment of pipeline trenching.

 Nallah / River crossings – culverts bridges etc.

 Major / minor road crossings

 Railway crossings

 Orientation location of structures depth of foundation etc. with respect to

approved drawings and approved test plan

 Dimensions, reinforcement, concreting in foundation for major civil works.

 Shuttering, plumb, dimensions, concreting etc. in sub structure including vertical

wall, ring beams, tie beams, columns, slab etc as per approved inspection test

 Civil, mechanical and electrical works of water treatment plant - ESR, GSR,

intake structure, pump house.

 The items listed in scope of works are major items covered under the

construction contract.

 The miscellaneous items and any other major items remained in the lists but

required for the successful implementation of the project shall also form the part

of scope of work under this consultancy.

j) Measurement, Valuation, Certification Settlement of claims and financial

 Monthly or otherwise periodically measure the permanent works and value them

in accordance with the methods of measurement and notes on pricing as well as

the unit rates of the bill of quantities as included in the construction contract.

 Receive the contractor's monthly statement and upon verification against the

measurement and valuation as above, certify the statements or correct them as

required under the construction contract and forward them to the Client for