Supply, Installation, Testing, and Commissioning of Underwater Remote Operated Vehicles (ROV) as per GMC Specifications and Terms & Conditions (2nd Attempt)

Name of Work: Supply, Installation, Testing, and Commissioning of

Underwater Remote Operated Vehicles (ROV) as per GMC Specifications and

Terms & Conditions

MUNICIPAL COMMISSIONER

GANDHINAGAR MUNICIPAL CORPORATION

PANDIT DINDAYAL UPADHYAY BHAVAN,

BEHIND FIRE STATION, SECTOR-17

GANDHINAGAR-382016,

Email: [email protected]

GANDHINAGAR MUNICIPAL CORPORATION

E-Tender No . 89/2025

Supply, Installation, Testing, and Commissioning of Underwater

Remote Operated Vehicles (ROV) as per GMC Specifications and

Terms & Conditions

MILESTONE DATES

Sr. No Description Date

1 Online e-tendering

Till 17:00 hours

2 Last date of online submission of tender 17/03/2026 Till 17:00 hours

The tenderer who intend to raise their queries can

do so only through mail address meceng-gmc-

[email protected] on or before

Office of Deputy Municipal Commissioner/

4 Pre-Bid Date and Venue

Pandit Deendayal Upadhyay Bhavan,

Sector- 17, Gandhinagar –

Physical submission of hard copies tender From bid start to 23/03/2026

documents along with EMD and tender fee. during 16:30 hour.

6 Opening of technical bid 18/03/2026 at 13:00 hours. If possible

Will be communicated to technically qualified

7 Opening of price Bid

8 Bid Validity 180 days

Rs.17,700/- (Non-Refundable)

TABLE OF CONTENT

16. Qualification of Bid and Test of Responsiveness .........................................................................

26. Clarification of Bids and Contacting the Employer ....................................................................

27. Preliminary Examination of Bids and Determination of Responsiveness ...............................

32. Evaluation and Comparison of Financial Offer ...........................................................................

35. Employer’s Right to Accept Any Bid and to Reject Any or All Bids ........................................

CHAPTER 3 - TERMS AND CONDITIONS OF CONTRACT ..............................................................

47. The Service to be provided during Contract Period ...................................................................

54. Time Schedule, Warranty and Liquidated Damages ..................................................................

CHAPTER 4 – TECHNICAL SPESIFICATION AND SCOPE OF WORK ...........................................

62. Technical Specification of Underwater ROVs ..............................................................................

Annexure 1 - Format for Covering Letter-Cum-Project Undertaking ..................................................

Annexure 3 - Format Technical Capacity of the Bidder .........................................................................

Annexure 4 – Format Financial Status about Bidder ..............................................................................

Annexure 5 - Format for Power of Attorney for Signing of Bid ............................................................

Annexure 6- Format for Anti-Collusion Certificate ................................................................................

Annexure 7 - Format for Bank Guarantee for Bid Security / EMD .......................................................

Annexure 11 – Format Information regarding current litigation (last 05 years) .................................

Annexure 12- Self-Declaration on Compliance with Rule 144(xi) of GFR 2017 ..................................

NOTICE INVITING TENDER

1. Tender No: 89/

Last Date of Online

2 17/03/2026 Till 17:00 hours

Tender Submission

3 Opening (Technical 10/03/2026 at 13:00 hours. If possible

Supply, Installation, Testing, and Commissioning of Underwater

4 Name of the work

ROV as per GMC Specifications and Terms & Conditions

Rs.17,700/- Rs. (Seventeen Thousand Seven Hundred only);to be

submitted in the form of D.D in favor of Deputy Municipal

5 Commissioner, Gandhinagar and payable at Gandhinagar. To be

(Nonrefundable)

submitted to the Mechanical Department, Gandhinagar Municipal

Rs. 3,03,909/‐ Rs. (Three Lakh Three Thousand Nine Hundred and

Nine only); submitted in the form of D.D./FDR/BG in favor of

6 E.M.D. Deputy Municipal Commissioner, Gandhinagar and payable at

Gandhinagar. To be submitted to the Mechanical Department,

Gandhinagar Municipal Corporation

7 Time Limit for Supply 60 Days from Final PO.

8 General Condition As per tender documents.

5 % of the value of work order as per GMC Rules. It will be released

9 Security Deposit

at the end of successful completion of the warranty period.

By Hand delivery (In Registry) / Registered A.D. or Speed Post /

Mode of sending the Courier addressed to,

GANDHINAGAR MUNICIPAL CORPORATION

10 Tender / Relevant

PANDIT DINDAYAL UPADHYAY BHAVAN,

BEHIND FIRE STATION, SECTOR-17

GANDHINAGAR-382016

a. “GMC” shall mean Gandhinagar Municipal Corporation, Gandhinagar

b. “Bid” or “Detailed Bid” or “Proposal” shall mean the detailed Bid submitted by the Bidder in

response to this tender including clarifications and/or amendments, if any.

c. “Bid Security” shall mean the Security furnished by the Bidder, as part of the Detailed Bid

d. “Bid Due Date” shall mean the last date for submission of Bid.

e. “Consortium” or “Joint Venture” shall mean group of entities coming together to participate and Bid

for the proposed work

f. “Consortium Agreement” shall mean agreement entered upon between the parties coming together

to form a Consortium

g. “Designated Officer” shall mean GMC Official appointed by Hon’ble Municipal Commissioner of

Gandhinagar Municipal Corporation (GMC), Gandhinagar.

h. “Employer” mean Gandhinagar Municipal Corporation

i. “Earnest Money Deposit” or “EMD” mean same as Bid Security.

j. “Month” shall mean generally a period of 30 days.

k. “Firm” shall mean a single legal entity, which is a registered body, Government agency or statutory

l. “Letter of Intent (LOI)” or “Letter of Award (LOA)” shall mean the letter to be issued by Authority

to the successful bidder indicating the acceptance of his offer in accordance with the conditions of this

Tender document.

m. “Performance Security” or “Security Deposit” shall mean the deposit/s provided by the Contractor,

as a performance guarantee under this Contract.

n. “Service Provider” or “Contractor” shall mean the Proprietor/firms/companies/company which is

the successful/preferred bidder and has been selected by the Authority for the work as per the terms

and conditions of this tender.

o. “Taxes and Duties” shall mean all taxes, duties, fees, cess etc. Payable as per applicable laws in

Indian connection with the discharge of responsibilities as per the scope of work envisaged

The words and expressions beginning with capital letters and defined in this document shall, unless

repugnant to the context, have the meaning ascribed thereto herein above

The information contained in this Request for Proposal document (the “Tender”) or subsequently provided

to Bidder(s), whether verbally or in documentary or any other form, by or on behalf of the Employer or any

of its employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this Tender and

such other terms and conditions subject to which such information is provided.

This Tender is not an Agreement and is neither an offer nor invitation by the Employer to the prospective

Bidders or any other person. The purpose of this Tender is to provide interested parties with information

that may be useful to them in the formulation of their Bid for qualification pursuant to this Tender (the

“bid”). This Tender includes statements, which reflect various assumptions and assessments arrived at by

the Employer in relation to the project. Such assumptions, assessments and statements do not purport to

contain all the information that each Bidder may require. This Tender may not be appropriate for all

persons, and it is not possible for the Employer, its employees or advisors to consider the investment

objectives, financial situation and particular needs of each party who reads or uses this Tender. The

assumptions, assessments, statements and information contained in this Tender may not be complete,

accurate, adequate or correct. Each Bidder should therefore, conduct its own investigations and analysis and

should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,

assessments, statements and information contained in this Tender and obtain independent advice from

appropriate sources.

Information provided in this Tender to the Bidder(s) is on a wide range of matters, some of which may

depend upon interpretation of law. The information given is not intended to be an exhaustive account of

statutory requirements and should not be regarded as a complete or authoritative statement of law. The

Employer accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law

expressed herein.

The Employer, its employees and advisors make no representation or warranty and shall have no liability to

any person, including any Bidder or its representatives, under any law, statute, rules or regulations or tort,

principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may

arise from or be incurred or suffered on account of anything contained in this Tender or otherwise,

including the accuracy, adequacy, correctness, completeness or reliability of the Tender and any assessment,

assumption, statement or information contained therein or deemed to form part of this Tender or arising in

any way with qualification of Bidders for participation in the Bidding Process.

The Employer also accepts no liability of any nature whether resulting from negligence or otherwise

howsoever caused arising from reliance of any Bidder upon the statements contained in this Tender.

The Employer may, in its absolute discretion but without being under any obligation to do so, update,

amend or supplement the information, assessment or assumptions contained in this Tender.

The issue of this Tender does not imply that the Employer is bound to select and short-list qualified Bids or

to appoint the Selected Bidder or Concessionaire, as the case may be, for the Project and the Employer

reserves the right to reject all or any of the Bids or Bids without assigning any reasons whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid

including but not limited to preparation, copying, postage, delivery fees, expenses associated with any

demonstrations or presentations which may be required by the Employer or any other costs incurred in

connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and the

Employer shall not be liable in any manner whatsoever for the same or for any other costs or other expenses

incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of

theBidding Process.

CHAPTER 1 - EMD SCHEDULE

E-tender Tender fee in Rs. Bid

Item Quantity EMD Rs.

No. (Nonrefundable) Validity

Supply, Installation, Testing, and

Commissioning of Underwater

89 ROV as per GMC Specifications 1 3,03,909/- 17,700/- 180 Days

and Terms & Conditions

Bidder must submit Tender Fee (Non-Refundable) amounted as above in DD and Earnest Money Deposit as

detailed in form of DD/FDR/BG amounted as above table drawn in favor of "The Dy. Municipal

Commissioner, Gandhinagar, issued from Nationalized/Scheduled Bank having validity of minimum

Month. If EMD is submitted in form of DD it will be deposited in GMC Accounted and will be paid back to

agency after EMD is not required by GMC.

Tender Fee and EMD shall accompany along with qualification’s documents as per milestone dates onand

Physical submission of EMD, Tender fee and all required document shall be submitted through

RPAD/speed post/in hand(in registry) at Deputy Municipal commissioner, sector 17, Gandhinagar

Municipal Corporation, Gandhinagar-382016 should be done as per milestones dates only. It is essential for

the bidder to submit in hard copy to qualify in technical evaluation.

Bidder need to consider following things regarding EMD.

 Tender without EMD will be outright rejected.

 If any Bidder withdraws Tender after GMC has accepted their Tender than this will be considered

as default and accordingly EMD will be forfeited.

 The EMD will be refunded to the unsuccessful Bidder within 01 months after finalization of the

 The EMD of the successful Bidder will be refunded on receipt of Security Deposit.

 No claim shall lie against the GMC/Department in respect of erosion in the value or interest on the

amount of earnest money deposit or security deposit i.e., no interest will be payable in EMD.

 If documents submitted by bidder are found to be false at any stage, it will result in forfeiture of

their EMD and if necessary legal action also may be taken.

CHAPTER 2 - INSTRUCTUION TO BIDDER

1. Scope of Bid

1.1. The Employer is Gandhinagar Municipal Corporation (GMC), Gandhinagar. The authorized

representative of the Employer is Municipal Commissioner, GMC.

1.2. The work shall be pertaining to Supply, Installation, Testing, and Commissioning of Underwater

ROV as per GMC Specifications and Terms & Conditions. The Bidder shall have to

compulsorily submit Financial Bid. Separate Financial Bidas per the format, need to be

submitted, failing which the Bid of such Bidder will be Rejected, without any further

2. Bidding Process

2.1. The Employer has adopted a single-stage two envelope Bidding Process (via online e-tendering

portal) (collectively referred to as the “Bidding Process”) for selection of the Bidder for award of the

Project. Technical eligibility and qualification of the Bidder to be evaluated based on details

submitted under first envelope (the “Technical Bid” and “Qualification Process”) with respect to

eligibility and qualifications criteria prescribed in this TENDER (the “Bidder”, which expression

shall, unless repugnant to the context). The Financial Bid under the second envelope shall be

opened of only those Bidders whose Technical Bid is responsive to eligibility and qualification

criteria as per this Tender.

2.2. The Employer has adopted a single-stage two envelope Bidding Process (via online e-tendering

portal) for selection of the preferred Bidder for the proposed work.

1. Qualification process - Technical envelope

2. Selection process – Financial envelope

3. Source of Funds

3.1. The work that the Successful Bidder is expected to carry out under the Contract shall be

compensated by the Employer through own Municipal Fund.

4. Minimum Eligibility of Bidders

Information and details related to Minimum Eligibility is defined as mentioned below; and these

requirements is mandatory for Qualification purpose and necessary supporting documents for each of

the criteria is compulsory to be submitted along with Technical Bid; and non-submission of supporting

documents for any of these criteria shall result in disqualification of the Bid of such Bidder, without any

further clarification.

4.1. Manufacturer of such type of Underwater ROV and / or its authorized dealer / distributor can take

part in the tender for which necessary, documentary proof should be enclosed with tender. If the

tenderer is Authorized dealer/ Distributor of the manufacturer, a latest Authority letter should be

submitted. Necessary documentary proof shall be attached with the tender.

4.2. Only duly registered Firm/Company can submit Bids. Provide Certificate of Registration. (I.e.

GST/IT etc.), Copy of Bidder’s PAN card.

4.3. The Bidder shall have a functional and adequately equipped after-sales service support center

located in Gandhinagar or Ahmadabad. The service center must be capable of providing timely

support, preventive maintenance, repairs, and availability of spare parts for the supplied equipment

during the contract period. The Bidder shall furnish complete details of the service center, including

address, contact person, contact number, and service response time, in the bid submission. If the

bidder does not have a service center in Gandhinagar or Ahmedabad The successful bidder shall

establish a fully functional Service Centre within fifteen (15) days from the date of issuance of the

Purchase/Work Order. Alternatively, the bidder may submit a duly signed Memorandum of

Understanding(MoU)/Agreement with a local partner confirming the provision of service and

support facilities within the stipulated period of fifteen (15) days after the release of the

Purchase/Work Order

4.4. An Bidder or its Associate should have, during the last three years, neither failed to perform on any

agreement, as evidenced by imposition of a penalty by an arbitral or judicial Employer or a judicial

pronouncement or arbitration award against the Bidder or its Associate, nor been expelled from any

project or agreement nor have had any agreement terminated for breach by such Bidder or its

4.5. In accordance with Rule 144(xi) of the General Financial Rules (GFR) 2017, inserted vide

Department of Expenditure Notification dated 23rd July 2020 (F. No. 6/18/2019-PPD), and further

elaborated through DPIIT Office Memoranda dated 24th August 2020 and 28th August 2020:

 Bidders from countries sharing land borders with India will be eligible to participate in this

tender only if they are registered with the Competent Authority, as specified in the above

notification/OM and must submit valid proof of registration withe Competent Authority along

 In the absence of such registration, the bid shall be summarily rejected.

 All bidders must submit a self-certification as per the Annexure-12.

5. Financial Qualification Criteria

5.1. The Bidder's Average annual turnover based on audited balance sheets during last 03 (three) years

ending 31st March of previous financial year should be at least Rs.2.02 Crore. CA Certified Audited

copy needs to be submitted.

5.2. Bank Solvency certificate of current year not less than Rs.25,32,575 /- (Rupees twenty-five Lakhs

thirty two Thousands Seven hundred Seventy five only) from any Nationalized or Scheduled Bank

listed as per Gujarat Government rules, specifically for this tender addressed to The Dy. Municipal

Commissioner, Gandhinagar should be submitted. The solvency certificate issued shall not be older

Note: CA certificate certifying Annual Turnover of the last three Financial Years to be submitted along

6. Technical Qualification criteria

6.1. The manufacturer (OEM) of the proposed Underwater ROV, or its authorized dealer/distributor,

must have successfully supplied at least one (1) such vehicle of an order value not less than ₹40 lakh

during the last seven (7) years, ending on the bid submission date.

6.2. In case the bidder is an authorized dealer/distributor, the credentials of the OEM shall be

considered for meeting this eligibility requirement, subject to submission of a valid Authorization

Letter from the OEM, undertaking full technical, service, and supply support for the contract.

6.3. However, the bidder shall remain solely responsible for the execution and performance of the

6.4. The supply must have been made to any national/international Government organization, State

Government organization, Municipal Corporation, or any other agency of the national/international

Government or any State Government, ULBs, Government Institutes, or Municipal Authorities. All

necessary documentary (including work order/purchase order, completion certificate or

performance certificate etc) evidence shall be submitted along with the tender

6.5. The Bidder shall provide a compliance sheet clearly mentioning the make, model, manual and

features of the offered machine vis-à-vis the technical specifications given in this tender. The

Employer reserves the right to reject any bid that fails to meet the minimum technical requirements

or submit misleading/incomplete information.

6.6. The Bidder has to submit detailed and discounted price for all items, spare parts etc. Necessary

documentary evidence like company price list etc. shall also be submitted with technical bid.

6.7. The bidder shall be required to submit a Schedule of Maintenance at the time of bid submission,

clearly outlining the routine and preventive maintenance activities as recommended by the Original

Equipment Manufacturer (OEM).Failure to submit the maintenance schedule or demonstrate

adequate maintenance capability shall render the bid non-responsive and liable for rejection.

7. Joint Venture/Consortium.

7.1. Bids submitted by Joint Ventures (JV), Consortiums, Memoranda of Understanding (MoU), or

Associations of firms/companies shall not be permitted under this tender. Only individual entities

(a single legal entity) that meet all eligibility criteria independently shall be allowed to participate

and submit the bid. Any bid submitted by a group of entities under a joint arrangement or

association shall be summarily rejected.

8. Tender Submission

8.1. Employer intends to carry out Bidding Process online via e-tendering

portal(https://tender.nprocure.com).

8.2. The Bidder shall provide all the information sought under this Tender. The Employer will evaluate

only those Bids that are received in the required formats and complete in all respects. Incomplete

and/or conditional Bids shall be liable to rejection.

8.3. The Bid shall be typed and signed in indelible blue ink by the authorized signatory of the Bidder.

All the alterations, omissions, additions or any other amendments made to the Bid shall be initialed

by the person(s) signing the Bid (the Authorized Signatory).

8.4. Additional documents submitted in offline which are not submitted online, such documents will

not be considered valid.

8.5. Only single bid can be submitted by bidder. More than one bid submitted by bidder will lead to

disqualification of such bidder.

8.6. The Bidder shall bear all costs associated with the preparation and submission of his bid andthe

Employer will in no case be responsible or liable for those costs.

8.7. Online submitted document will have considered final evaluation purpose. But it is mandatory

for the bidder to submit Tender Fee, EMD and Stamp Paper in hard copy for qualification.

8.8. Bidder must submit the physical copy with all the asked documents, fees etc. within time limit as set

in milestone dates. Financial Bid need to be quoted in online mode only.

9. Clarification Of Bidding Documents

9.1. The bidders who intend to raise their queries can do so only through mail address meceng-gmc-

[email protected] on or before as per the milestone dates post that no query will be addressed.

Bidder need to provide contact details of their firm along with query in e-mail, else will not be

considered valid.

9.2. The Employer may respond to any request for clarifications which he receives in the dead line as

stated above, or queries rose during the pre-bid conference. GMC reserves the right not to respond

to any/all queries raised or clarifications sought if, in their opinion and at their sole discretion, they

consider that it would be inappropriate to do so or do not find any merit in it.

10. Pre-Bid Meeting

10.1. The purpose of the meeting will be to clarify issues and to answer questions on any matter thatmay

be raised at that stage.

10.2. The Bidder is requested to submit any question in writing or by email, to reach the Employer before

pre bid meeting.

10.3. Minutes of the meeting, including the text of the questions raised and the responses given, will be

transmitted without delay to all bidder of the bidding documents if required. GMC reserves the

right not to respond to any/all queries raised or clarifications sought if, in their opinion and at their

sole discretion, they consider that it would be inappropriate to do so or do not find any merit in it.

Any modification of the bidding documents listed in the Tender document, which may become

necessary as a result of the pre-bid meeting, shall be made by the Employer exclusively through the

issue of an addendum pursuant to Clause 14 and not through the minutes of the pre-bid meeting.

10.4. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a Bidder.

11. Amendment of bidding documents

11.1. At any time prior to the deadline for submission of Bids, the Employer may, for any reason,

whether an own initiative or in response to a clarification requested by a prospective Bidder

modifies the Bidding Documents by issuing addendum.

11.2. GMC Reserves the right to at any time prior to the deadline for submission of Bids, the Employer

may, for any reason, whether an own initiative or in response to a clarification requested by a

prospective Bidder modifies the Bidding Documents by issuing addendum. Any Addendum thus

issued shall be part of the bidding documents pursuant and it will be binding on all bidders.

12. Collection of Data - Bidder's Responsibility

12.1. Before submitting the tender, the Bidder shall be deemed to have clearly understood and satisfied

himself regarding the work and services, all conditions liable to be encountered during the

execution thereof and that prices, rates quoted in the offer are adequate and all-inclusive with

respect to all factors, circumstances and conditions likely to be incidental, both direct and indirect,

to the work and services.

12.2. The prices and amount quoted by the Bidder shall include all cost towards manpower, third party

inspection, training transportation, communication, including material & equipment, and other

charges, direct and indirect, till the work is completed in accordance with the scope of the contract

and contract period.

13. Language of Bid

13.1. The Bid prepared by the Bidder and all correspondence and documents relating to the Bid

exchanged between the Bidder and the Employer, shall be written in theEnglish or Gujarati

language. Supporting documents and printed literature furnished by the Biddermay be written in

another language, provided that they are accompanied by an accurate translation of the relevant

passages in English language, in which case, for purposes of interpretation of the Bid, the English

translation shall govern.

14. Sealing and Marking of Bids

14.1. Online Submission of Bid

14.1.1. Bidders may download Tender document from the e-tendering portal of Employer i.e.

https://tender.nprocure.com.

14.1.2. The Bid must be prepared & submitted online on the e-tendering portal by the Bidder, based

on the clarification, Additional facility offered (if any) by the Employer, and Bid shall be

unconditional. Conditional Bids submitted shall be summarily REJECTED.

14.1.3. All Bidders are cautioned that Bids containing any deviation from the contractual terms and

conditions, specifications or other requirements and conditional Bids shall be summarily

REJECTED. The Bidders should clearly mention in forwarding letter that his offer does not

contain any conditions, deviations from terms and conditions stipulated in the tender.

14.1.4. For any assistance on the use of Electronic Tendering System, Bidders may get in touch at help

desk numbers provided on the portal.

Note- Bidders are requested to kindly mention the URL of the Portal and Tender Id in the subject while

emailing any issue along with the Contact details.

14.2. Physical Submission of Bid

14.2.1. Physical copy of Bids should be submitted in prescribed format mentioned, in the name of the

deputy municipal commissioner, Gandhinagar Municipal Corporation.

14.2.2. Envelopes shall bear the following markings on the Envelope:

Bid For: Supply, Installation, Testing, and Commissioning of Underwater ROV as per GMC Specifications

and Terms &Conditions. Tender Reference No. 89/2025-26,dated …………………….

Do not open Before: - {Bidder to specify Technical Bid opening date mentioned on the e-tendering portal}

14.2.3. If the outer envelope is not sealed and marked as above, the Employer will assume no

responsibility for the misplacement or premature opening of the bid.

15.1. Bids are invited in two-envelope system. The Comprehensive Tender shall be submitted in sealed

envelope, super scribing the name of Work/Service mentioned in the Tender notice.

15.2. Full name and address of the Bidder shall be written in the bottom left corner of each envelope.

15.3. The envelope shall contain the following:

Through Tender/Request for Proposal (Tender)

Single stage two envelope Bidding process

1. Employer has adopted a single-stage two envelope Bidding Process (via online e-

tendering portal) for selection of the preferred Bidder for the proposed work.

1. Qualification process - Technical envelope

Selection process – Financial envelope

Envelope ‘A’ (Blank Tender Document Fee and EMD): This envelope should contain, Original

copy of Demand Draft (DD)/ Pay Order / Fixed Deposit receipt (FDR)/ Bank Guarantee (BG) for

Blank Tender Document Fee and Earnest Money Deposit, as applicable, to be furnished by the

Bidder. If the Bidder is proposing to submit EMD in Bank Guarantee (BG) form, then same should

be submitted in prescribed format as provided in Annexure

Envelope ‘B’ (Technical Offer): This should contain all the documents mentioned as below from

‘a’ to ‘o’. This envelope may contain other documents also such as technical bids, any other as

mentioned in the Tender notice.

(a) List of all the documents enclosed in the envelope;

(b) Covering Letter-cum-Project Undertaking in prescribed format provide in Annexure 1;

(c) Details of firm(s) in Annexure 2;Financial Status Annexure 4;

(d) Original Power of Attorney authorizing the person to sign the Tender and Bid documents in

prescribed format provided in Annexure 5;

(e) Undertaking in the form prescribed in Annexure 9 and duly signed by a person holding a

valid Power of Attorney;

(f) affidavit in prescribed format provided in Annexure 8;

(g) Details of works of Similar type and magnitude carried out by the Bidder (last 7 years) in

Annexure 3 and Templates for providing details of Eligible Projects;

(h) Anti-Collusion certificate on Bidder’s Letterhead as prescribed in format provided in

(i) Declaration on a non-judicial stamp paper as per Annexure 10; Undertaking Annexure 9;

(j) Other document to establish the eligibility as per Clause of this document requirement.

Envelope ‘C’ (Financial Bid): This envelope shall contain dully filled FIN Form 1 only (FIN Form

2 is not required physical form) in prescribed formats provided in of the Tender Document.

Covering Envelope: all the envelopes 'A', 'B' and ‘C’ shall be put together in a common sealed

envelope subscribing on it, name of Work and the name and address of the Bidder.

16. Qualification of Bid and Test of Responsiveness

16.1. Prior to evaluation of Bids, the Employer shall determine whether each Bid is responsive to the

requirements of the Tender. A Bid shall be considered responsive if;

(1) Bid document to be submitted in the prescribed format and to be duly signed on all the pages by

the Authorized signatory and stamp of Bidder’s firm;

(2) It is received as per formats prescribed in the annexure provided in Tender Document;

(3) It is received by the Bid Due Date including any extension thereof pursuant to Clause;

(4) It is accompanied by the Power of Attorney for Authorized signatory to sign the Bid, Tender and

other relevant documents to be submitted, in accordance with the format provided in Annexure;

(5) It contains all the information and documents (complete in all respects) as requested in this

TENDER and mandatory documents as listed below;

(a) All Annexure provided in this tender documents;

(b) Copy of valid incorporation certificate or Partnership deed or Shop license whichever is

(c) Copy of Pan card, GST registration;

(d) Copy of audited reports or financial statements (Balance sheet, and Profit and Loss

statement) certified by CA, or CA certificate;

(e) Submission of Undertaking and Affidavit as per prescribed formats provided in the

(f) Submission of Affidavit as per annexure on Rs.300/- notaries stamp paper.

(6) It contains information in formats same as those specified in this TENDER;

(7) It does not contain any condition or qualification; and

(8) It is not non-responsive in terms hereof.

16.2. Bidders may also submit details of their proposed work methods and schedule, insufficient detail so

as to demonstrate the adequacy of the Bidder’s claims to meet the requirements.

16.3. The Employer reserves the right to reject any Bid which is non-responsive and no request for

alteration, modification, substitution or withdrawal shall be entertained by the Employer in respect

of such Bid. Provided, however, that the Employer may, in its discretion, allow the Bidder to rectify

any infirmities or omissions if the same do not constitute a material modification of the Bid.

17. The Financial Bid Submission (Online Only)

17.1. Financial Bid is not to be submitted in physical form as it has to be filled up on the online portal

(https://tender.nprocure.com). Financial Bids of those bidders who qualify in the Technical

evaluation as per the criteria laid down in the document shall only be opened online.

17.2. The tender form for the financial bid in Performa prescribed in tender document as ‘Online financial

proposal’ in fin form 1 and

17.3. Unless stated otherwise in the bidding documents, the Contract shall be for the whole work as

described in this tender document, based on the schedule and prices submitted by the Bidder.

17.4. The Bidder shall fill in rates and prices in Indian Rupees for Payout for providing the services as

shall be made to the Bid/Schedule by the Bidder. Quoted rates must be in ink or typed out clearly

and legibly in both figures and in words in the spaces provided in the form and should be in round

figure (not in decimal form). The same person signing the Bid on behalf of the Bidder must sign any

corrections. Items against which no rate or price is entered by the Bidder will not be paid for by the

Employer when executed and shall be deemed covered by the other rates and prices described in

the Bill of Quantities.

17.5. All duties, taxes and other levies payable by the Successful Bidder under the Contract or for any

other cause shall be included in the Payout, and the total bid price submitted by the Bidder

applicable as on submission date. The evaluation and comparison of bids by the Employer shall be

made accordingly.

proposes to supply under the Contract rate as per the E price bid format. However, Bidders shall

quote for the complete requirement of goods and services specified under each schedule on a single

responsibility basis, failing which such bids will not be taken into account for evaluation and will

not be considered for award.

17.7. Price quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract and not

subject to variation on any account. A bid submitted with an adjustable price quotation (except local

taxes) will be treated as non-responsive and rejected.

17.8. Bidder shall quote the rates in Indian Rupees for the entire contract on a 'single responsibility' basis

such that the Bid Offer Covers Bidder’s all obligations mentioned in or to be reasonably inferred

from the Tender.

18. Cost of Bidding

18.1. The Bidder shall bear all costs associated with the preparation and submission of his bid and the

Employer will in no case be responsible or liable for those costs.

19. Bid Evaluation Criteria

19.1. The Employer has proposed and resolved –Least Cost Selection (LCS), as the bidding parameter as

well as Selection of the Successful Bidder.

19.2. Technically Qualified Bidders will be evaluated on the basis of financial offer submitted and the

Bidder who submitted the lowest quotation for the Supply, Installation, Testing, and

Commissioning of Underwater ROV, as per GMC Specifications and Terms & Conditions as per

formula given in tender would be declared as the Preferred Tenderer for the same.

19.3. The Successful Bidder will be selected and awarded the Contract for the proposed work as per

process defined and stipulated in this Tender Document.

19.4. The Municipal Commissioner, Gandhinagar Municipal Corporation reserves the right to reject all or

any of the tender including the lowest tender or part of the tender or call for negotiation which in

the judgment of the Municipal Commissioner, Gandhinagar Municipal Corporation does not

appear to be in the best interest of Gandhinagar Municipal Corporation and the contractor shall

have no cause of action or claim against the Gandhinagar Municipal Corporation, its officers,

employees, successors, or assignees for rejection of his tender. However, decision of GMC in this

regard will be final and it will be binding to bidder.

19.5. On failure of L1 to start the execution of order the L2 shall be invited for negotiation and further

formalities (as above) if required.

20. Bid Due Date

20.1. Bids should be submitted on or before Date and time as specified in the schedule of Bidding

20.2. The Employer may, in its sole discretion, extend the Bid Due Date by issuing an Addendum in

accordance with Clause of this tender documents uniformly for all Bidders.

21. Bid Validity

21.1. Bids shall remain valid for a period, 180 (one hundred and Eighty days) days after the Bid Due Date

(BDD) of submission of the Bid.

21.2. In exceptional circumstances, prior to expiry of the original bid validity period, the Employer may

request that the Bidders to extend the period of validity for a specified additional period. The

request and the responses thereto shall be made in writing. A Bidder may refuse the request

without forfeiting its bid security. A Bidder agreeing to the request will not be required or

permitted to modify his Bid, but will be required to extend the validity of its Earnest Money Deposit

(EMD) for the period of, in compliance with Clause of this tender in all aspects.

22. Special Conditions

22.1. This work will be considered as rate contract for one Year for SITC of Underwater ROV as per

tender requirements and technical specifications of GMC as per tender conditions; as per PD. Rate

sanctioned will be fixed for entire one year RC (Rate Contract) period from the date of work order.

During this RC period if GMC needs 1(one) more Underwater ROV; successful bidder has to

carryout SITC work at the same approved rates & terms. No price escalation will be given during

RC period. Only change in taxes, duties, govt. levies will be accepted by GMC & consider for

payment. RC period may be extended for further period of One year by mutual confirmation.

Decision of The Municipal Commissioner, GMC will be final & binding to all. GMC can order for

further /extra quantity, if required during entire RC period.

22.2. The bidder has to make the invoices in the name of GMC.

22.3. Bidder has to instruct the dealers/GMC work contractor to render after sale service for the supplies

made, and copy of the same to be enclosed with bid if service will be provided through dealer

network. Even in such circumstances all liabilities will rest on supplier only.

22.4. On failure of L1 to show the technical presentation &/or live actual working performance (if asked

by GMC) of the vehicle for technical approval of bid his tender will be rejected. GMC can ask the

Lowest &/or other qualified bidder/s to submit the Sample unit for checking / verifying the same

with tender specifications and actual requirement working, before finalizing the bid (if / as

required). On failure of L1 for approval of sample / execution of order the L2 shall be invited for

negotiation and further formalities (as above) if required.

22.5. The tenderer must quote for complete job (Supply). The tenderer that does not include the complete

job as specified in schedule of tender (specification, scope of work etc.) will be rejected.

22.6. Successful bidder has to provide 1 operator cum technical person after successful commissioning of

the fully build unit for 1 year daily on 8 hours basis, who has to provide complete operating

training of entire equipment along with training on solutions to general technical issue/s for the

entire unit to drivers & other staff of fire department (as per instruction of chief fire officer of fire

emergency department.). Further this person has to attend emergency Fire & Rescue call during

this period as & when instructed by CFO, Fire dept. on emergency basis. No extra payment for this

22.7. The contractor shall ensure that the supervisors and cleaners are all mentally stable, and are able to

communicate properly. They should not pose any hazard to the general public.

22.8. The GMC shall have power to make any alterations in or addition to the original terms and

condition of tender that may appear to him to be necessary or advisable during the progress of the

work and the contractor shall be bound to carry out the work in accordance with any instructions in

this connection which may be given to him in writing signed.

23. Important Points to be Noted by the Bidder

23.1. On receipt of blank Tender form, the Bidder should ensure that no corrections or over writings or

erasures are left for attestation by the competent authority of the Corporation.

23.2. The Financial Bid shall be inclusive of all taxes (applicable as on date; any change in future shall be

applicable as per actual), Octroi, Local taxes, service taxes etc .to be paid by the Bidder for the

Work/Service and claim for extra payment on any such account shall not be entertained

23.3. Any change that will be made in the Tender paper by the competent authority after issue of the

Tender will be intimated to the Bidder in the form of Corrigendum/Addendum for incorporating

the same in the tender before submitting the tender.

23.4. The Financial Bid should be written both in words and figures in FIN Form 2, at appropriate places.

23.5. No alterations and additions anywhere in the tender Document are permitted. If any of these are

found, the tender may be summarily rejected. The Bidder should get its doubts cleared during pre-

bid meeting/conference only.

23.6. In case of a firm, each partner or power of attorney holder shall sign the Tender and the signatures

shall be attested as witness by a reputed person in the space provided for the purpose. The attested

copies of power of attorney of person signing the Tender shall been closed with the tender. The

power of attorney shall be signed by all partners.

23.7. In case of private limited/public limited companies, the power of attorney shall be supported by

board resolutions and appropriate and adequate evidence in support of the same shall be provided.

23.8. All pages and pasted slips should be signed by the Bidder.

23.9. No page shall be added or removed from the set of Tender Document.

23.10. The Bidder shall be deemed to have studied the schedule of Works/ Services/ Items/Quantities/

Rates, all plans, specifications, terms and conditions, shall inspect and examine the service area and

its surrounding and shall satisfy itself before submitting its Tender as to the nature of the ground

and subsoil (so far as is practicable), the form and nature of the service area, nature of the

Work/Service and equipment necessary for the completion of the Works/Services and means of

access to the service area, the accommodation it may require and in general shall itself obtain all

necessary information as to risk, contingencies, obligations under the Contract and all matter and

things necessary for proper completion and maintenance of the Works/Services. No extra charges

shall be paid consequent on any misunderstanding.

23.11. The Bidder shall submit the Tender which satisfies each and every condition laid down in this

Tender notice, failing which the Tender will be liable to be rejected.

23.12. The cost of Bid document i.e. tender fees will not be refunded under any circumstances.

23.13. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not fulfill all or any

of the condition or submitted incomplete in any respect will be rejected.

23.14. Tenderer should carefully fill in the rates against the items mentioned in the schedule and scrutinize

them before submitting the tender. Any variation in rates etc. will not be allowed on any ground

such as mistake or misunderstanding etc. after the tender has been recommended or accepted.

23.15. The tenderers shall have to necessarily quote the rate for supply, services &/or work asked for in the

tender and in E price bid only.

23.16. Tenderers shall have his registered office with telephone. Tenderer having experience in similar

works and good track record shall be given preference while considering the tenders. Tenderers

shall furnish the date on which the firm was established, the names of all the partners constituting

the firm with their residential addresses and experience in similar works. Tenderers having

telephones at the residence of the proprietor shall state the same in the tender.

23.17. Municipal Commissioner Decision will be final and abiding to all for accepting or rejecting and any

interpretation of terms of the tender.

23.18. In case the tenderers will try to do any type of corrupt procedure like writing letters / e-mails

/phone calls / Personal visits to the officers of the Municipal Corporation or any one after prize bid

open will be liable for punishment procedure

24. Opening and Acceptances of Tender

24.1. The tender will be opened on date as stated in milestone dates (if possible). During tender opening

bidder are requested to be present.

24.2. Tender is two bid systems, so initially technical documents envelope will be evaluated and those

who qualify in technical evaluation will be considered for financial bid evaluation.

24.3. During the process of Bid evaluation GMC may call the bidders for discussion /clarification and also

asked for requisite documents against documents already submitted.

24.4. Conditional Bids will also be summarily rejected.

24.5. Technically Qualified Bidders will be evaluated on the basis of financial offer submitted and the

Bidder who submitted the total value wise lowest amount (Lowest Offer) of

equipment/machine/vehicle will be considered the Successful Bidder or L1.

24.6. The Municipal Commissioner, Gandhinagar Municipal Corporation reserves the right to reject all or

any of the tender including the lowest tender or part of the tender or call for negotiation which in

the judgment of the Municipal Commissioner, Gandhinagar Municipal Corporation does not

appear to be in the best interest of Gandhinagar Municipal Corporation and the contractor shall

have no cause of action or claim against the Gandhinagar Municipal Corporation, its officers,

employees, successors, or assignees for rejection of his tender. However, decision of GMC in this

regard will be final and it will be binding to bidder.

24.7. On failure of L1 to supply of order the L2 may be invited for negotiation and further formalities (as

above) if required. In this case Security amount submitted by L1 will be forfeited.

25.1. Information relating to the examination, clarification, evaluation and comparison of Bids and

recommendations for the award of a contract shall not be disclosed to Bidders or any other persons

not officially concerned with such process, until the award to the successful Bidder has been

announced. Any effort by a Bidder to influence the Employer’s processing of bids or award

decisions may result in the rejection of the Bidder’s bid.

26. Clarification of Bids and Contacting the Employer

26.1. To assist in the examination, evaluation and comparison of Bids, the Employer may, at its

discretion, ask the Bidder for a clarification of its Bid, including breakdown of rates. Their quest for

clarification and responses to the requests shall be in writing, and no change in the price or

substance of the Bid shall be sought, offered or permitted, except as required to confirm the

correction of arithmetic errors discovered by the Employer in the evaluation.

26.2. No Bidder shall contact the Employer on any matter relating to its bid from the time of the bid

opening to the time the Contract is awarded.

27. Preliminary Examination of Bids and Determination of Responsiveness

27.1. Prior to the detailed evaluation of bids, the Employer will determine whether each bid;

2. Bidder is able to meet the eligibility criteria;

3. Bid has been properly signed;

4. Bid is accompanied by the required securities;

5. Bid is substantially responsive tithe requirements of the bidding documents; and

6. Bidder has provided any clarifications and / or substantiation that the Employer may require

27.2. A substantially responsive bid is one which conforms to all the terms, conditions and specifications

of the bidding documents, without material deviation or reservations. A material deviation or

reservation is one:

(i) Which effects in any substantial way the scope, quality or performance of the Works;

(ii) Which limits in any substantial way, inconsistent with the bidding documents, the

Employer’s rights; or

(iii) Whose rectification would affect unfairly the Comprehensive position of other Bidders

presenting substantially responsive bids.

27.3. If a bid is not substantially responsive it will be rejected by the Employer and may not subsequently

be made responsive by correction or withdrawal of the nonconforming deviation or reservation.

Conditional bids will be deemed to be not substantially responsive and may be rejected by the

27.4. The above notwithstanding, the Employer reserves the right to accept or reject any variation or

deviation in the submitted tenders if such irregularity does not materially deviate from the terms,

conditions and specifications of the bidding documents, and if it will not affect unfairly, the

Comprehensive position of other Bidders, and if it is in the Employer’s interest to do so. This shall

be binding on all tenderers and the Employer reserves the right of such deviations.

28. Rejection of Bid

28.1. The Bid(s) are liable to be rejected if the Bidder:

28.1.1. Does not submit Blank Tender Document Fee in the form as prescribed in this Tender;

28.1.2. Does not submit the EMD in the form as prescribed in this Tender;

28.1.3. Does not submit the required undertaking on non-judicial stamp paper (as per Annexure);

28.1.4. Does not disclose the full names and address of all its partners in case of a partnership

28.1.5. Does not submit the information as called for in Annexure;

28.1.6. Does not submit Declaration on Rs. 300/- Stamp Paper. (Annexure as per the Tender

28.1.7. Fails to initial corrections;

28.1.8. Fails to fill Comprehensively all the Performa provided in the Tender including Performa of

28.1.9. Tries to contact the Council on any matter relating to its Tender, or tries to influence the

Council in its decision on Tender evaluation, Tender comparison or Contract award, from the

time of Tender opening to the time of Contract award.

28.1.10. Stipulates any condition in the Tender;

28.1.11. Stipulates the validity period less than what is stated in the form of Tender;

28.1.12. Does not quote rates inclusive of applicable taxes, charges, etc. and Goods and Services Tax

28.1.13. Does not sign every page of Tender with seal of company/firm.

28.1.14. Does not submit the Power of Attorney for Authorized Signatory authorizing to sign the Bid.

28.1.15. if Applicant or any of its constituent partners have: Made misleading or false representation in

the forms, statements, and attachments submitted;

28.1.16. In case of a proprietary firm, partnership, private ltd, limited firms the following are the

disqualification in case of failure to disclose information by partners or the proprietor:

i. If, any of the directors, partners or the proprietor has a criminal history or has been convicted by

any court of law for any of the offenses under any Indian laws.

ii. If, any criminal proceeding is pending in any court of law in India against any of the directors,

partners or a proprietor and if any such proceeding culminates into conviction.

iii. If, any criminal proceeding is pending in any court of law in India against any of the directors,

partners or a proprietor and if any such proceeding culminates into conviction.

However; merits of such actions will be reviewed by Municipal Commissioner; GMC (If need be)

and can take decision accordingly after review, which will be final & binding to all tenderer.

Note: The experience as sub-contractor shall not be considered

29. Short listing of Bidders

29.1. After the evaluation of Technical Bids, the Employer would announce a list of short-listed and

Technically Qualified Bidders who will be eligible for participation in the Second Stage and only

their Financial Bids shall be opened by the Employer to select the Successful Bidder. The Employer

will not entertain any query or clarification from Bidders who fail to qualify.

30. Opening of Financial Bids/Offer

30.1. The Employer will open the Financial Bids of all the Technically Qualified Bidders.

30.2. On such date, the Financial Offer Submitted online shall be opened and the rates shall be evaluated.

The Employer does not intend to open Financial Offer (specifically FIN Form 2 ) and only Financial

Offer submitted online shall be considered for evaluation of Financial Bids of the Technically

Qualified Bidders.

31. Correction of Errors

31.1. Bids determined to be substantially responsive will be checked by the Employer for any arithmetic

errors. Arithmetical errors will be rectified on the following basis. If there is a discrepancy between

the unit rate quoted in figures and words, the rates quoted in words shall prevail, unless the

amount expressed in words is related to an arithmetic error, in which case the amount in figures

shall prevail subject to and below.

31.2. If the amount mentioned in figures is considerably more than the amount mentioned in words, the

decision of the Employer to be extend to reject Financial Offer and Bid of such Bidder shall be final

and binding on the Bidders.

31.3. The amount stated in the Financial Bid will be adjusted by the Employer in accordance with the

above procedure for the correction of errors and, shall be considered as binding upon the Bidder. If

the Bidder does not accept the corrected amount of bid, its bid will be rejected, and the Bid Security

may be forfeited.

32. Evaluation and Comparison of Financial Offer

32.1. The Employer will evaluate and compare only the Financial Offers determined to be substantially

responsive in accordance with Clause and qualified for award of contract in accordance with Clause

of this tender documents. In evaluating the bids, the Employer will determine for each bid the

Evaluated Bid Price by adjusting the bid price as follows:

1.1.1. Making any correction for errors pursuant;

1.1.2. Applying any discounts offered by the Bidder.

32.2. The Employer reserves the right to accept or reject any variation, deviation. Variations, deviations

and other factors which are in excess of the requirements of the bidding documents or otherwise

result in the accrual of unsolicited benefits to the Employer shall not be taken into account in the Bid

32.3. If the Financial Bid of the Bidder is seriously unbalanced in relation to or substantially below or

above the Employer’s estimate of the cost of work to be performed under the Contract, the

Employer may require the Bidder to produce detailed price analysis to demonstrate the internal

consistency of those prices with the operational methods and schedule proposed. If detailed price

analysis submitted by bidder is not justifiable then that bidder’s EMD may be forfeited and may not

be allowed for further participation. If found proper after evaluation of the price analyses, the

Employer may require that the amount of the Security Deposit set forth in Clause be increased at

the expense of the successful Bidder to a level sufficient to protect the Employer against financial

loss in the event of default of the successful Bidder under the contract.

33. Acceptance of Bid

33.1. Acceptance of Tender on behalf of the Employer shall be done by the Concern Officer duly

appointed by the Municipal Commissioner, Gandhinagar Municipal Corporation.

33.2. The Corporation is not bound to accept the lowest or any tender. The Employer reserves the right to

reject any or all Bids received without assigning any reason whatsoever.

34.1. Subject to the provisions of this Clause, the Employer will Award the Contract to the Bidder whose

bid has been determined to be substantially responsive to the bidding documents and who is found

eligible as per the qualification criteria.

35. Employer’s Right to Accept Any Bid and to Reject Any or All Bids

35.1. Notwithstanding Clause of this tender documents the Employer reserves the right to accept or reject

any bid, and to annul the bidding process and reject all bids, at any time prior to award of Contract,

without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders of the grounds for the Employer’s action. Decision of Municipal

Commissioner, GMC will be final in any matter relating to tender during any stage of contract

period, which will be binding to bidder. Municipal Commissioner reserves the right to make change

in tender during contract period which is in favor of GMC and it will be binding to bidder.

36. Notification of Award

36.1. Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will

notify the successful Bidder by fax/mail, confirmed by registered letter, that his bid has been

accepted. This letter, hereinafter referred to as the “Letter of Award”, shall name the sum (if

required) which the Employer will pay the Contractor inconsideration of the supply, testing,

commissioning and delivery and maintenance of the Works by the contractor as prescribed by the

Contract (hereinafter and in the Conditions of Contract called “the Contract Price”)

36.2. The notification of the award will constitute the formation of the Contract

36.3. Upon furnishing of Performance Security by the successful Bidder, the Employer will promptly

notify the other Bidders that their bids have been unsuccessful.

36.4. Upon completion of all the formalities by the successful Bidder, the Employer will issue “Notice to

proceed" mentioning date of start and intended date of completion.

36.5. Date of start shall be 07 days from the date of issuance of Notice of Start.

37. Signing of Agreement

37.1. At the same time that the Employer notifies the Successful Bidder that its Bid has been accepted, the

Employer will send the Bidder the Form of Agreement provided in the bidding documents,

incorporating all agreements between the parties.

37.2. Within 14 (fourteen) calendar days from the date of issue of the Letter of Award, the successful

Bidder shall sign the Form of Agreement, in duplicate, on non-judicial stamp paper of value as per

regulation of the Government of Gujarat and return it to the Employer. One copy of the signed

agreement will be provided to the successful Contractor, and the original will be retained by the

38. Security Deposit/ Performance Security

38.1. Within 14 (fourteen) calendar days from the date of issue of the Letter of Intent /Letter of Award

from the Employer, the successful Bidder shall furnish to the Employer a Performance Security as

per of this tender. The form of bank guarantee from nationalized bank to be provided should be in

accordance with the format specified in the of the Tender Document.

38.2. Failure of the successful Contractor to provide the requisite Security Deposit in accordance with the

requirements of Clause shall constitute grounds for annulment of the Award and forfeiture of the

Bid Security made at the time of bidding.

39. Corrupt or Fraudulent Practices

39.1. It is required that Bidders/Contractors under the contracts, observe the highest standard of ethics

during the procurement and execution of such contracts. In pursuance of this policy, the Employer:

39.2. Defines for the purposes of this provision, the terms set forth below as follows:

39.2.1. "Corrupt Practice” means behavior on the part of officials in the public or private sectors by

which they improperly and unlawfully enrich themselves and/or those close to them, or

induce others to do so, by misusing the position in which they are placed, and it includes the

offering, giving, receiving or soliciting of anything of value to influence the action of any such

official in the procurement process or in contract execution;

39.2.2. “Fraudulent Practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of the Borrower, and includes collusive

practice among Bidders(prior to and after bid submission) designed to establish bid prices at

artificial non-Comprehensive levels and to deprive the Borrower of the benefits of free and

open competition;

39.2.3. “Coercive Practice” means impairing or harming or threatening to impair or harm, directly

or indirectly, any person or property to influence any person’s participation or action in the

Bidding Process;

39.2.4. “Undesirable Practice” means (i) establishing contact with any person connected with or

employed or engaged by the Employer with the objective of canvassing, lobbying or in any

manner influencing or attempting to influence the Bidding Process; or (ii) having a Conflict

of Interest; and

39.2.5. “Restrictive Practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full and fair

competition in the Bidding Process.

Will reject a proposal for award if it determines that the Bidder recommended for award has engaged in

corrupt or fraudulent practices in competing for the contract in question;

Will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded contract ifat

any time it determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in

executing contract.

CHAPTER 3 - TERMS AND CONDITIONS OF CONTRACT

40. Definitions

Terms for the purpose of execution of the contract are defined in the Condition of the Contract

Capital initials are used to identify defined terms.

40.1. The Acceptance is the date when the Contract came into existence upon receipt by the Contractor of

the Letter of Acceptance issued by the Employer.

40.2. The Commencement Date means the date when the Contractor shall commence its Operations.

40.3. The Commissioner means Municipal Commissioner of Gandhinagar Municipal Corporation,

40.4. The Completion Date is the date when the Employer notifies the Contractor that the contract

period is over.

40.5. The Contract is the agreement between the Employer and the successful bidder, who is been

awarded tender.

40.6. The Contract Data defines the documents and other information given under this section which

comprises the Contract.

40.7. The Contract Period means the tenure of the Contract, upon completion of which this Contract

terminates. The tenure is said to have commenced from the Commencement Date and terminates

on the Completion Date or the Termination Date, as applicable.

40.8. The Contractor means Contractor, and its legal successors in title, but not (except with the consent

of the Council) any assignee, whose Bid to carry out the operations has been accepted by the

40.9. “Purchaser” means Gandhinagar Municipal Corporation having office at Pandit Dindayal

Upadhyay Bhavan, behind fire station, sector 17, Gandhinagar – 382016 Gujarat, represented

through its Municipal Commissioner and includes its successor(s) in interest.

40.10. “Supplier” means a Company, partnership firm, person, private or government entity, or a

combination of the above, whose bid has been accepted by the Purchaser and is named as such in

the Contract Agreement, who has been issued Letter of Intent and who entered with an agreement

with GMC and includes its successor(s) in interest with the consent of the Purchaser.

40.11. The Contractor's Bid is the Comprehensive bidding document submitted by the Contractor to the

40.12. The Contract Price is the price of vehicle amount stated in the Letter of Acceptance and thereafter

as adjusted in accordance with the provisions of the Contract.

40.13. The Employer means Gandhinagar Municipal Corporation which is the first party who will

employ the Contractor/Contractors to carry out the Works.

40.14. The Intended Completion Date is the date on which it is intended that the Contractor shall

Comprehensive the obligation under the contract. The Intended Completion Date may be revised

only by the Employer by issuing an extension of time.

40.15. The Letter of Acceptance means the document from the Council addressed to the Contractor

indicating acceptance of the Contract Price and its acceptance of the Contractor as the preferred

Party to carry out the service under this Contract.

40.16. The Termination Date means the date on which the Contract is terminated by way of defaults of

either the Council or the Contractor, or as a result of a Force Majeure event, or as indicated in these

Conditions of Contract

40.17. A Variation is an instruction given by the Employer which varies the scope of services.

40.18. A machine/vehicle means Underwater ROV

40.19. The Works means services in service area as per the scope of work in this tender.

41. Interpretation

41.1. In interpreting these Conditions of Contract, singular also means plural, male also means female,

and vice versa. Headings and cross-references between clauses have no significance. Words have

their normal meaning under the language of the Contract unless specifically defined.

41.2. The documents forming part of the Contract shall be interpreted in the following order of priority:

a. The Signed Form of Agreement

b. The Letter of Acceptance

c. The Contractor’s Bid, Appendix to Bid, and the Schedules

d. The Conditions of Contract

e. The General Requirements& Scope of Work

42. Language and Law

42.1. The language of the Contract is English and the Law which shall govern the conduct of the

Contract and according to which the Contract shall be construed is that in force in the State of

Gujarat, India.

43.1. The Concern Officer shall be appointed by the Municipal Commissioner of the Employer and

notified to the Contractor, is designated by the Employer to represent the Employer in all dealings

with the Contractor concerning the operation/service, including administering the Contract,

certifying payments due to the Contractor, issuing and valuing Variations to the Contract,

awarding extensions of time, and valuing the Compensation Events. So far in this case the

Municipal Commissioner, Gandhinagar Municipal Corporation.

43.2. The Contractor shall designate in writing to the Employer a representative if the Authorized

Signatory in whose name the Power of Attorney (POA) submitted in the Bid is not the same

Person, to be its representative in all dealings with the Employer concerning the work.

44. Communications

44.1. Communications between parties which are referred to in the conditions are effective.

44.1.1. For day to day works complaints and compliance by mobile, phone etc. shall be borne by

the Contractor.

44.1.2. For important matters a written communication will be sent.

45. Subcontracting

45.1. The Contractor shall not subcontract the whole or any part of the works under this Contract.

46. Indemnities

46.1. Each party shall be liable for and indemnify the other Party against losses, expenses and claims for

loss or damage to physical property, personal injury, and death caused by his own acts or

46.2. The Contractor shall be solely responsible for and shall indemnify and hold harmless the

Employer from and against all claims, liabilities and costs of action in respect of injury to or death

of any person in the employment of the Contractor.

46.3. The Contractor shall indemnify and hold the Employer harmless against all third-party claims of

infringement of industrial design or intellectual property rights arising from the use or provision

of the works, including any Plant, machinery or equipment or any part thereof.

46.4. Patent Rights: The contractor shall indemnify the GMC against all third-party claims of

infringement of patent, trademark or industrial design rights arising from use of the Goods or any

part thereof in India.

47. The Service to be provided during Contract Period

47.1. This work will be considered as rate contract for one Year for SITC of Underwater ROV as per

tender requirements and technical specifications of GMC as per tender conditions; as per PD. Rate

sanctioned will be fixed for entire one year RC (Rate Contract) period from the date of work order.

During this RC period if GMC needs 1(one) more Underwater ROV; successful bidder has to

carryout SITC work at the same approved rates & terms. No price escalation will be given during

RC period. Only change in taxes, duties, govt. levies will be accepted by GMC & consider for

payment. RC period may be extended for further period of One year by mutual confirmation.

Decision of The Municipal Commissioner, GMC will be final & binding to all. GMC can order for

further /extra quantity, if required during entire RC period.

48. Conditions Precedents

48.1. The respective rights and obligations of the parties under this Contract Agreement shall be subject

to the satisfaction in full of the Conditions Precedents specified in this Clause (the “Conditions

48.2. The Contractor may upon providing Security Deposit (as Performance Security) to the Employer

in accordance with the Clause of this Agreement, at any time within 14 (fourteen) days from the

date of issuance of LoA or an earlier day acceptable to the Employer, by notice require the

Employer to satisfy Conditions Precedents set forth in this Clause, within a period of 14 (fourteen)

days of the notice, and the obligations of the Employer hereunder shall be deemed to have been

performed when the Employer shall have granted the permission in writing to the Contractor to

initiate the service delivery;

48.3. The Conditions Precedents required to be satisfied by the Contractor prior to the Effective Date

shall be deemed to have been fulfilled when the Contractor shall have:

48.3.1. provided Security Deposit to the Employer;

48.3.2. To share details such as registered copy of the Agreement, along with other documents

such as PAN card, GST registration certificate, Details of Bank Account(s), etc.

49. Security Deposit

49.1. Criteria for Security Deposit

49.1.1. The contractor shall furnish Security Deposit in the form of Demand draft/Bank

guarantee/fixed deposit receipt for minimum period of 26 month within 14 days from the

date of letter of award for the amount at least 5% of the contract value amount from any

Nationalized Bank/Schedule bank and made payable to the ʺDeputy Municipal

Commissioner, Gandhinagar Municipal Corporation payable at Gandhinagar. If any delay,

necessary action will be taken by GMC and will be binding to successful tenderer.

49.1.2. The performance guarantee shall be returned to the contractor without any interest on the

successful completion of the warranty period, when the contract ceases to be under any

obligation. Vehicles/machine supplied by contractor must have warranty of 24 months from

the date of delivery against any manufacturing defects etc.

49.1.3. BG and DD/FDR can be provided with one-year period with auto renewal Clause, for an

overall period equivalent to Contract Period + 06 months,

BG and DD/FDR can be provided with one year + 06 months, renewal of the BG and

DD/FDR or furnishing fresh BG and DD/FDR shall be the sole responsibility of the

Contractor to be carried out well in advance and before expiry of the previous/in effect BG

and DD/FDR. In this case, the Contractor shall have to furnish new BG and DD/FDR or

renew the previous/in effect BG and DD/FDR for last year of Contract period or last renewal

shall be for validity period equivalent to one year + 06 months.

49.1.3.1. Contractor should give an undertaking stating that it shall carry out timely renewal of the

BG and DD/FDR and well in advance (at least 30 days) before expiry of the previous/in

effect BG and DD/FDR, without the Employer issuing reminder letter for such action.

49.1.3.2. The last BG and DD/FDR to be furnished to the Employer shall have validity as one year +

49.1.3.3. If the contractor deposit SD in FDR form, then contractor need to submit stamp duty at 4.9%

as per prevailing government rules.

49.1.3.4. Incase during the contract period actual cost increase above the estimated cost then

contractor will be required to deposit additional Security Deposit on additional cost

incurred as per prevailing rules.

49.1.4. In case of bids mentioned below, the successful Bidder, along with the Performance Security.

Shall also furnish to the Authority an irrevocable and unconditional guarantee from a Bank

towards an Additional Performance Security (The “Additional Performance Securityʺ) for an

amount calculated as under:

49.1.4.1. If the Contract Price offered by the Selected Bidder is lower than 10% but up to 20% of the

Estimated Project Cost, then the Additional Performance Security shall be calculated @20%

of the difference in the (i) Estimated Project Cost – (Minus) 10% of the Estimated Project

Cost and (ii} Contract Price offered by the selected Bidder.

49.1.4.2. If the Contract Price offered by the Selected Bidder is lower than 20% of the Estimated

project Cost then the Additional Performance Security shall be calculated @30% of the

difference in the (i)Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of

the Estimated Project Cost and (ii)Contract Price offered by the selected Bidder.

49.1.4.3. This Additional Performance Security shall be treated as part of the Performance Security.

49.1.5. Employer shall return the EMD not later than 45 days of furnishing BG towards Security

49.1.6. In case the Contractor fails to render services as per scope of work defined the Contract

Agreement or breaches any terms and conditions of the Agreement, the Employer shall

forfeit the Performance Security Deposit by encashing the BG and shall terminate the

Contract Agreement.

49.1.7. Performance security deposit Payable at Gandhinagar which shall be released after the

successful completion of the contract period, subject to no due certificate from the

Corporation, if any amount is due from the contractor even after adjusting from monthly

bills, the same will be recovered from this amount. If any delay, necessary action will be

taken by GMC and will be binding to successful tenderer.

49.1.8. Forfeiture of Security money: Security amount in full or part may be forfeited in the

following cases:

49.1.8.1. When any terms and conditions of the contract are breached

49.1.8.2. When tenderer fails to make complete supply, installation, commissioning and testing of the

equipment/ Machines/ vehicle as per scope of work and conditions. The decision of the

Municipal Commissioner, GMC in this regard shall be final.

49.2. Appropriation of Security Deposit

49.2.1. Upon occurrence of a Contractor default or non-payment of taxes, duties, fees, charges, bills,

etc. related to this Contract, by due date, to the concerned authorities, the Employer shall,

without prejudice to its other rights and remedies hereunder or in law, be entitled to invoke

and appropriate the relevant amounts from the security deposit (“EMD, or SD”) as damages

for such Contractor default. Upon such invocation and appropriation from the security

deposit, the Contractor shall, within 15 (fifteen) days thereof, replenish, in case of partial

appropriation, the security deposit to its original level, and in case of appropriation of the

entire security deposit provide a fresh security deposit, as the case may be, and the

Contractor shall, within the time so granted, replenish or furnish fresh security deposit as

aforesaid failing which the Employershall be entitled to terminate the Contract Agreement in

accordance with Clause of this tender. Upon replenishment or furnishing of a fresh security

deposit, as the case may be, as aforesaid, the Contractor shall be entitled to an additional

Cure period of 90 (ninety) days for remedying and Contractor default, and in the event of

the Contractor not curing its default within such cure period, the Employer shall be entitled

to encash (SD - BG) and appropriate such security deposit as damages, and to terminate

Contract Agreement in accordance with relevant provisions for Termination.

50. Release of Security Deposit

50.1. The Security Deposit for Supply part of vehicle/machine shall be returned back on successful

completion of Vehicle’s warranty period. The Security Deposit shall be returned as specified terms

and condition under Clause of the Contract Agreement. The Employer shall return the Bank

Guarantee (5%) to the Contractor within 30 (thirty) days after having successfully completed the

Contract or from the date of issuance of completion certificate, whichever is later.

50.2. The Warranty/defect liabilities period will be for 24 Months from supply of machine

51. Contractor’s Supervision

51.1. The contractor shall himself supervise the execution of works or shall appoint a competent person

to act in his stead. If in the opinion of the Corporation the contractor has himself not sufficient

knowledge and experience to be capable of receiving instructions or cannot give his full attention

to the works, the contractor shall at his own expense employ or his accredited person, having

experience in the field of operation of vehicle/machine with/without equipment deployed for such

activities. Orders given to the contractor’s person shall be considered to have the same force or if

these had been given to the contractor himself.

52. Accident / Damages / Claims / Liabilities

52.1. In the event of any accident/damage to third party by any the machine/vehicle of the corporation

by the contractor, the corporation shall be completely free from any liability of any nature

occurred on account of the accident. The Contractor will be fully and exclusively responsible for

the liabilities arise on account of accident and damage to the vehicle/machine, manpower or to the

third party. The Contractor will be fully and solely responsible for any death or bodily injury to his

staff member or any other person in the employment of the contractor or to any other person

during the performance of the contractual services to the GMC. This includes any third party

52.2. The Contractor will be solely responsible for any consequences under various laws, arising out of

any accident caused by vehicles/machine, equipment or his employees to the property or

personnel of the corporation.

52.3. The corporation shall not be responsible for any claim / compensation that may arise due to death

/ injury / damage caused by municipal vehicle used by the contractor to any third party or his own

staff while providing services to GMC under the Contract.

53.1. Employer's Decision: If any dispute of any kind whatsoever arises between the Employer and the

Contractor in connection with, or arising out of, the Contract or the execution of the

operations/services or after their completion, and before or after repudiation or other termination

of the Contract, including any dispute as to:

53.1.1. The meaning of the instructions herein before mentioned,

53.1.2. The quality of the services rendered,

53.1.3. Any opinion, instruction, determination, certificate or valuation of the Employer, or

53.1.4. Any other question, claim, right matter or anything whatsoever in any way arising out of or

relating to the contract, instructions, conditions, orders or the failure to execute the same

53.2. The dispute shall, in the first place, be referred in writing to the Municipal Commissioner,

Gandhinagar Municipal Corporation who has jurisdiction over the operations/services specified

in the Contract, with a copy to the other party. Such reference shall state that it is made pursuant

to this Clause. Not later than 28 (twenty-eight) day after the day on which he received such

reference, the Municipal Commissioner, Gandhinagar Municipal Corporation shall give written

notice of his decision to the Contractor. Such decision shall state that it is made pursuant to this

Clause. Subject to the other forms of settlement hereinafter provided, the Employer's decision in

respect of every dispute or difference so referred shall be final and binding upon the Contractor.

Unless the Contract has already been repudiated or terminated, the Contractor shall, in every case,

continue to proceed with the work with all due diligence and the Contractor shall give effect

forthwith to every such decision of the Employer's until or unless the same shall be revised in an

amicable settlement or as hereinafter provided.

53.3. Remedy when the Chief Employer's Decision is Not Accepted: If the Contractor be dissatisfied

with any decision of the Employer, or if the Employer fails to give notice of his decision on or

before 28 (twenty eight) days after the day on which he received the reference, then the Contractor

may, on or before the twenty eighth day after the day on which he received the notice of such

decision, or on or before the twenty eighth day after the day on which the said period of 28 days

expired, as the case may be, give notice to the Employer, of his intention to commence arbitration

for settlement of the dispute. If the Employer has given notice of his decision as to a matter in

dispute to the Contractor and no written notice to commence arbitration has been given by the

Contractor on or before the twenty-eight day after the day on which the Contractor received notice

as to such decision from the Employer, the said decision shall become final and binding upon the

53.4. Amicable Settlement: Where notice of intention to commence arbitration has been given in

accordance with Sub-Clause, arbitration shall not be commenced unless an attempt has first been

made by the parties to settle the dispute amicably. Provided that, unless the parties otherwise

agree, arbitration may be commenced on or after the fifty-sixth day after the day on which the

notice of intention to commence arbitration was given, whether or not any attempt at amicable

settlement thereof has been made.

53.5. Arbitration: Any dispute in respect of which:

53.5.1. the decision, if any, of the Employer has not become final and binding pursuant to Sub-

Clause 54.2, and

53.5.2. amicable settlement has not been reached within the period stated in Sub- Clause 54.3, shall

be finally resolved by arbitration as per the procedure given in Clause

53.6. Sole Arbitration The contract shall be referred to the sole arbitration, which in this case shall be

a Retired High Court Judge, the appointment shall be made in accordance with the Arbitration

and Conciliation Act, 1996. The arbitration will take place in accordance with Indian Arbitration

and Conciliation Act 1996 and the arbitration will take place at Gandhinagar. Arbitration may be

commenced prior to or after completion of the completion of contract, provided that the

obligations of the Employer and the Contractor shall not be altered by reason of the arbitration

being conducted during the progress of the contract.

53.7. Contractor to execute service pending till settlement: Whether the disputes referred to the

Employer, to amicable settlement, or to the law courts, as the case maybe, the Contractor shall,

unless the Contract has been repudiated or terminated, proceed to execute and Comprehensive

the Works with all due diligence pending settlement of the said dispute or differences.

54. Time Schedule, Warranty and Liquidated Damages

54.1. Successful Tenderer need to supply Complete 01 Nos Underwater ROV within 60 days from the

Letter of Purchase Order. Non-Delivery within time limit will lead to penalty of 0.5% of contract

value of delayed quantity per week per vehicle/machine. However, Delay in excess of one

hundred (100) days after completion of delivery period may be cause for termination of contract

and forfeiture of all security for performance and further may blacklist it. Final Decision will be of

MC, GMC and binding to bidder.

54.2. Warranty/ Guarantee/defect liability period will be at least 02 years from date of supply. During

warranty/guarantee period it will be responsibility of successful bidder to provide required

maintenance against technical and manufacturing defects in Vehicle/Machine. If during warranty

period required service/maintenance in Vehicle is not carried out within 07 days will lead to

penalty of 0.5% of unit price per week until the work is done. And if during warranty period

required service/maintenance in Vehicle is not carried out beyond 4 weeks may lead to forfeiture

of Security Deposit.

55. Extension of the Intended Completion Date

55.1. The total procurement period is 60 days. Otherwise, late delivery will be considered for such delay

period. If delayed by:

(a) Force Majeure.

(b) Abnormally bad weather, or

(c) Serious loss or damage by fire OR

(d) Civil commotion or strike or lockout of their principal workshop.

(e) Lockdowns, medical emergencies declared by the Government etc.

Any other cause, which is beyond the contractors control then upon the happening of any such event

causing delay, the contractor shall immediately inform in writing to the Deputy municipal

commissioner (Mechanical department / Fire and emergency department) in such event can take the

final decision regarding the late delivery penalty for such cause.

56. Action where no specifications

56.1. In the case of work for which there is no such specification, such work shall be carried out tin

accordance with the Specification as per the best, in such case the work shall be carried out in all

respects in accordance with the instructions and requirements of the GMC.

57. Payment Certificates

57.1. The Contractor shall submit the following documents for the payment of vehicle/machine

supplied part. Payments shall not be processed unless all required documents are submitted and

(a) Invoice (in original) duly signed and stamped by authorized representative of the Contractor.

(b) Bank Account Details (including Cancelled Cheque / Bank Mandate Form).

(c) Delivery Challan signed by authorized GMC officer

(d) Operation & Maintenance Manual

(e) Warranty/Guarantee Certificate from OEM

(f) Training Completion Report of GMC staff

(g) Certificate of satisfactory operation issued by GMC supervisor/engineer

(h) Third Party Inspection Report (if applicable) certifying machine/vehicles specifications and

(i) The Employer may request additional supporting documents or verifications as per internal

audit or approval procedures.

58.1. The total contract value for the Supply, Testing, Commissioning, and Delivery of one (1) No.

Underwater ROV shall be paid 100% to the Contractor only after satisfactory delivery and

acceptance of the machine/vehicle by the Employer.

58.2. No advance payment shall be made under this Agreement.

58.3. Deductions: The Employer reserves the right to deduct:

 Any penalties or liquidated damages as per the terms.

 Applicable statutory deductions such as TDS.

 Recovery of any loss/damage caused due to default or negligence of the Contractor.

58.4. No Interest payment will be made for any delay in payment of bills by the Employer in any

58.5. Any such claim for price increase shall be summarily rejected, and continued demand in this

regard may be treated as a breach of contract

59. Force Majeure

59.1. Notwithstanding the provisions of above, the contractor shall not be liable for forfeiture of its

Performance Security/ Contract Deposit, liquidated damages or termination or other failure to

perform its obligations under the contract is result of an event of force Majeure.

59.2. For purposes of this clause, “Force Majeure” means an event beyond the control of the Contractor

and not involving the Contractor’s fault or negligence and not foreseeable. Such events may

include, but are not restricted to, acts of the Purchaser either in its sovereign or contractual

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

59.3. If a force Majeure situation arises, the Contractor shall promptly notify the GMC in writing of such

condition and the cause thereof. Unless otherwise directed by the GMC in writing, tenderer shall

continue to perform its obligations under the contract as far as is reasonably practical, and shall

seek all reasonable alternative means for performance not prevented by the Force Majeure event.

59.4. Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which the

affected party could not have prevented by Good Industry Practice or by the exercise of

reasonable skills and care for the purpose of discharging its obligations under the Contract. The

Force Majeure will tend to have material adverse effect on the performance of such affected party.

59.5. Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign enemy,

blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or sabotage

59.6. The expropriation or Compulsory acquisition or seizure of the assets of The Contractor by any

Governmental Instrumentality, provided that this clause shall not apply where such Act

constitutes a remedy or sanction lawfully exercised as a result of a breach by the Contractor of any

Indian law or Indian Directive but excluding any change in law.

59.7. Act of God epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm, drought,

lack of water or other unusual or extreme adverse weather or environmental conditions, action of

the elements, meteorites, fire or explosion to the extent generated from the source external to the

Contractor or his assets due to reasons other than, those caused by negligence of the Parties,

chemical or radioactive contamination or ionizing radiation.

59.8. Procedure for Calling Force Majeure: The affected party shall notify to the other party in writing of

the occurrence of the Force Majeure as soon as reasonably practicable, and in any event within

hours (Twenty-Four hours) after the Affected Party knew, or ought reasonably to have known, of

its occurrence and that the Force Majeure would be likely to have a material impact on the

performance of its obligations under the Contract.

59.9. The notice shall include full particulars of the nature of Force Majeure event, the effect it is likely to

have on the Affected Party’s performance of its obligations and the measures, which the Affected

Party is taking, or proposes to take, to alleviate the impact of the Force Majeure Event and restore

the performance of its obligations. When the affected Party is able to resume performance of its

obligations under this Contract, it shall promptly give the other party written notice to that effect

provided that in no event shall the suspension of performance be of greater scope and of longer

duration than is necessitated by Force Majeure.

59.10. The rights and obligations of the Affected Party shall be suspended to the extent they are affected

by the Force Majeure. GMC shall not be liable to make any payments to the contractor for it being

affected on account of Force Majeure.

59.11. GMC reserves the right to terminate the contract if the Force Majeure continues for more than

(Fifteen) days at a stretch

60. Termination

60.1. Termination for Contractor Default

60.1.1. As otherwise provided in this Agreement, in the event that any of the defaults specified below

shall have occurred, and the Contractor fails to cure the default within the Cure Period set forth

below, or where no Cure Period is specified, then within a Cure Period of 90 days, the Contractor

shall be deemed to be in default of this Contract Agreement (a “Contractor default”), unless the

default has occurred solely as a result of any breach of this Contract Agreement by the Employer

or due to force majeure event. The defaults referred to herein shall include:

(a) the Contractor fails to replenish or provide fresh or renew Security Deposit within a stipulated

period by the Employer;

(b) subsequent to the replenishment or furnishing of fresh Security Deposit in accordance with

relevant provision of this Agreement, the Contractor fails to cure, within a Cure Period of

(ninety) days, the Contractor default for which whole or part of the Security Deposit was

(a) the Contractor abandons or manifests intention to abandon the Project without prior written

consent of the Employer;

(b) the Contractor has failed to make any payment towards damages to any user or any utility within

the period specified in this Agreement;

(c) the Contractor repudiates this Contract Agreement or otherwise takes any action or evidences or

conveys an intention not to be bound by the Contract Agreement;

(d) change in management control of the Contractor which according to the Employer may have

material adverse effect towards the Project;

(e) the Contractor is adjudged bankrupt or insolvent, or if a trustee or receiver is appointed for the

Contractor or for the whole or material part of its assets at any time before the Scheduled end date

of Concession Period;

(f) the Contractor has been, or is in the process of being liquidated, dissolved, wound-up,

amalgamated or reconstituted in a manner that would cause, in the reasonable opinion of the

Employer, a Material Adverse Effect;

(g) the Contractor has failed to fulfill any obligation, for which failure termination has been specified

in this Agreement;

(h) the Contractor commits a material default in complying with any other provision of this

(i) If the Contractor at any time makes default in proceeding with the work with due diligence and

continues to do so after notice in writing of fourteen days from the Dy. Municipal commissioner;

(j) Commits default in complying with any of the terms and conditions of contract and does not

remedy it within fourteen days after a notice in writing is given to him in that behalf by the Dy.

Municipal commissioner;

(k) Fails to complete the works or items with individual dates completion, on or before the date(s) of

completion and does not complete them within the period specified in a notice given in writing in

that behalf by the Dy.Municipal commissioner

(l) Shall offer or give or agree to give to any person in municipal corporation service or to any person

on his behalf any gift or consideration of any kind as an inducement or reward for doing or

forbearing to do or for having done or forborne to any other contract for the municipal

corporation, or

(m) Shall obtain a contract with the municipal corporation as a result of ring tendering or other non

bonafide methods of competitive tendering; or

(n) Being an individual or a firm, any partner thereof, shall at any time be adjudged insolvent or have

a receiving order or order for administration of his estate made against him or shall take any

proceedings for liquidation or composition (other than voluntary liquidation for the purpose of

amalgamation or reconstruction) under any Insolvency Act for the time being in force or make any

conveyance of assignment of his effects or composition or arrangement for the benefit of his

creditors or purport so to do, or if any application be made under any insolvency Act for the tile

being in force for the sequestration of his estate or if a trust deed be executed by him for his

(o) Being a company, shall pass a resolution or the court shall make an order for the liquidation of his

affairs, or a receiver or a manager on behalf of the debenture holders shall be appointed or

circumstances shall arise which entitle the court of debenture holders to appoint a receiver or a

(p) Shall suffer an execution being levied on his goods and allow it to be continued for a period of

(q) Assigns, transfers, sublets (engagement of labour on a piece work basis or labour with materials

not to be incorporated in the work, shall not be deemed to be subletting) or attempts to assign,

transfer or sublet, the entire works or any portion thereof without the prior written approval of the

Commissioner; the Commissioner may without prejudice to any other right or remedy which shall

have accrued or shall accrue thereafter to the municipal corporation by written notice cancel the

contract as a whole or only such items of work in default from the contract.

60.1.2. The Municipal Commissioner shall on such cancellation have powers to;

(a) Take possession of site and any materials, constructional plant, implements, stores, etc., thereon

(b) Carry out the work by any means at the risk and cost of the contractor. On cancellation of the

contract in full or in part the GMC shall determine what amount, if any, is recoverable from the

contractor for completion of works or in case the works or part of works is not completed, the loss

or damage suffered by the Municipal Corporation, in determining the amount, credit shall be

given to the contractor for the value of the work executed by him up to the time of cancellation.

(c) Any excess expenditure incurred or to be incurred by the Municipal Corporation in completing

the works or part of the works or excess loss or damages suffered or may be suffered by the

Municipal Corporation as aforesaid after allowing such credit shall be recovered from any money

due to the Contractor on any account and if such moneys are not sufficient the Contractor shall be

called upon in writing to pay the same within thirty days. If the Contractor shall fail to pay the

required sum within the aforesaid period of thirty days, the GMC shall have right to sell any or all

of the Contractor’s unused materials, constructional plant, implements, temporary buildings etc.

And apply the proceeds of sale thereof towards the satisfaction of any sums due from the

Contractor under the contract, and if thereafter there be any balance outstanding from the

Contractor it shall be recovered in accordance with provision of the contract.

(d) Any sums in excess of the amounts due to the Municipal Corporation and unsold materials,

constructional plant etc. shall be returned to the Contractor, provided always that if cost or

anticipated cost of completion by the Municipal Corporation of the works or part of the works is

less than the amount of which the Contractor would have been paid had he completed the works

or part of the works, such benefit shall not accrue to the Contractor.

(e) Without prejudice to the generality of the foregoing, the Contractor shall deposit the amount, as

security deposit shall be absolutely forfeited to the Municipal Corporation for such failure, or

breach or determination of contract.

60.2. Termination for Employer Default

60.2.1. In the event that any of the defaults specified below shall have occurred, and the Employer fails to

cure such default within a Cure Period of 90 (ninety) days or such longer period as has been

expressly provided in this Contract Agreement, the Employer shall be deemed to be in default of

this Contract Agreement (the “Employer Default”) unless the default has occurred as a result of

any breach of this Contract Agreement by the Contractor or due to Force Majeure. The defaults

referred to herein shall include:

(f) The Employer commits a material default in complying with any of the provisions of this Contract

Agreement and such default has a Material Adverse Effect on the Contractor; or

(g) The Employer repudiates this Contract Agreement or otherwise takes any action that amounts to

or manifests an irrevocable intention not to be bound by this Contract Agreement.

60.2.2. Without prejudice to any other right or remedy which the Contractor may have under this

Contract Agreement, upon occurrence of an Employer Default, the Contractor shall, subject to the

provisions of the Substitution Agreement, be entitled to terminate this Contract Agreement by

issuing a Termination Notice to the Employer; provided that before issuing the Termination

Notice, the Contractor shall by a notice inform the Employer of its intention to issue the

Termination Notice and grant 15 (fifteen) days to the Employer to make a representation, and may

after the expiry of such 15 (fifteen) days, whether or not it is in receipt of such representation, issue

the Termination Notice.

60.3. Procedure to issue Termination Notice

60.3.1. Without prejudice to any other rights or remedies which the Employer may have under this

agreement, upon occurrence of a Contractor default, the Employer shall be entitled to terminate

this Contract Agreement by issuing a Termination Notice to the Contractor; provided that before

issuing the termination notice, the Employer shall by a notice inform the Contractor of its intention

to issue such Termination Notice and grant 15 (fifteen) days to the Contractor to make a

representation, and may after the expiry of such 15 (fifteen) days, whether or not it is in receipt of

such representation, issue the termination notice.

60.4. Effect of Termination

60.4.1. Upon termination as per above clauses, the Contractor hereby acknowledges that no payment

shall be due or payable by the Employer. Contractor acknowledges that within 10 days of

termination, the Contractor handover the GMC Vehicles/machine. Contractor acknowledges that

once the Contract Agreement is terminated the GMC Vehicles along with all the equipment,

documents, parts and other related items shall be returned/transfer back to the Employer.

Employer at its own discretion may repay the consideration already paid by the Contractor after

adjusting for any direct or indirect losses that Employer might have incurred due to delay in

completion of the Project. No liability with respect to the land or assets shall devolve on Employer.

60.5. Other Rights and Obligations of the Employer

60.5.1. Upon termination for any reason whatsoever, the Employer shall:

(a) be deemed to have taken possession and control of these revision such; and

(b) Invoke the Security Deposit and any other Deposits as the case may be.

CHAPTER 4 – TECHNICAL SPESIFICATION AND SCOPE OF WORK

61. General Requirement

61.1. The procurement of Underwater Remote Operated Vehicles (ROVs) is required to strengthen

search and rescue operations in marine and inland water environments, where rapid, safe, and

reliable intervention is critical to saving lives and recovering assets. The ROVs are intended to

operate in challenging and hazardous underwater conditions where direct human access is unsafe

or impractical, thereby enabling swift detection, identification, and recovery of persons or objects.

Their deployment will enhance the operational capability of rescue teams by providing real-time

visuals, precise maneuverability, and specialized tools to support emergency response, disaster

management, and accident recovery efforts, ensuring efficiency, safety, and compliance with

international rescue and marine safety standards

61.2. The Underwater Remote Operated Vehicles (ROVs) to be supplied shall strictly conform to the

approved technical specifications, relevant international marine and safety standards, and

established quality assurance norms, with the supplier ensuring compliance at all stages from

manufacturing to delivery. The scope of supply shall mandatorily include comprehensive

warranty coverage, assured availability of spare parts for the stipulated service life, provision of

certified operator training, and access to prompt technical support. The supplier shall be

responsible for timely delivery, submission of complete technical documentation, and successful

completion of factory acceptance tests prior to dispatch. Further, the supplier shall guarantee

reliable after-sales service, undertake repair liability as required, and ensure long-term

maintainability of the equipment. Final inspection and acceptance by the GMC shall be contingent

upon satisfactory on-site performance trials conducted under actual operating conditions

62. Technical Specification of Underwater ROVs

62.1. The Underwater Remote Operated Vehicles (ROVs) are being procured to enhance the GMC’s

operational capability in search and rescue missions, particularly in hazardous or inaccessible

underwater environments where human intervention is unsafe or impractical. The ROVs shall be

used for rapid detection, inspection, and recovery of persons, vehicles, or critical objects during

emergency response, disaster management, and accident recovery operations. The technical

specifications provided herein shall be treated as the minimum acceptable requirements, and any

superior design, advanced configuration, or improved performance feature offered by the

bidder—provided it complies with applicable international marine, safety, and quality assurance

standards—shall be subject to review and may be accepted by the Purchaser in the interest of

better operational performance. The offered ROVs shall conform to the approved technical

specifications, meet or exceed relevant international standards, and be accompanied by

comprehensive documentation, factory testing certification, warranty coverage, spare parts

support, operator training, and after-sales service commitment. The supplier shall ensure timely

delivery, complete documentation, and shall remain liable for repair, maintenance, and long-term

support. Final inspection and acceptance shall be subject to satisfactory performance trials

conducted under actual field conditions

62.2. The Underwater Remote Operated Vehicle (ROV) to be supplied shall be compact, portable, and

suitable for underwater inspection, monitoring, and rescue operations. The ROV and its

accessories shall conform to relevant international marine safety and quality standards. The

minimum technical specifications are as follows (better specifications/designs shall be accepted to

encourage competition):

1. General Dimensions and Weight

 Compact ROV unit with approximate dimensions:

o Length:250-500 mm

o Width: 300–400 mm

o Height: 200–500 mm

 Weight: less than 25 kg

2. Operating Capability

 Minimum operational depth: 200 meters

 Tether length: minimum 150 meters with reel

 Operating temperature: –10°C to +50°C

 Thrusters: minimum 2 nos.

 Pitch angle: capability of +90° to –90°

3. Power & Battery

 Battery-operated (no external continuous power supply required)

 Minimum battery backup: 5 hours on a single charge

 Supplied with compatible charging unit

4. Navigation & Piloting Functions

 ROV shall be controllable in all directions via handheld controller Equipped with the

o Speed control

o Direction/heading hold

o Pitch, yaw, and camera stabilization functions

5. Controller Unit

 Compact handheld controller with integrated piloting mechanism and screen (5–8 inches)

 Weight: less than 2 kg

 Integrated control for ROV and attachments

 Storage capacity: minimum 64 GB with SD card support

 Necessary ports: HDMI, USB, Ethernet

 User-friendly interface, dust and splash proof

 Full HD 1080p live video and image capture

 Field of view: minimum 120°

 Adjustable tilt angle of +130° to –120°

 High-efficiency dimmable LED lights

 Brightness: minimum 1500 lumens

 Illumination: ≥ 0.001 lux

 Breaking strength: ≥ 100 kg

 Leak detection sensor

 Compass/direction sensor

 Water temperature sensor

 Pitch, yaw, and turn sensors

 Motor stall and over current fault detection

 Camera and pitch stabilization

10. Grabber Arm Attachment

 Two-function grabber arm with:

o 360° rotation

o Jaw opening up to 5 inches

o Locking force: ≥ 70 lbs

 Detachable and operable via same controller

 Neutral to slightly positive buoyancy

 Adjustable buoyancy mechanism to be provided

12. Forward-Facing Multi beam Sonar (Compatible Attachment)

 Should be compatible with ROV firmware and hardware

 Detachable with quick fitting mechanism

 Dual frequency: 750 kHz (low), 1.2 MHz (high)

 Pilot-controllable frequency shift via UI

 Minimum 500 beams, max range 120 m, min 0.1 m

 Update rate: 30–40 Hz

 Range resolution: 2.5–4 mm

 Angular resolution: 1°–0.6°

 Vertical aperture: 20°–12°

 Horizontal aperture: 130°–70°

13. Image & Video Enhancement

 Inbuilt live enhancement

 Separate module for post-operation analysis

14. General Requirements

 Customized storage/transport case with handle, wheels, and protective foam

 ROV, tether, and controller to fit in single case

 Quick deployable: ready to use within 1 minute

 Fully assembled unit at delivery

 Machine and its components to be supplied should be new and non refurbished.

Successful bidder has to use all virgin material for fabrication/ manufacturing of the

ordered item/ material

63. Operation, Maintenance & Instruction Book

63.1. Instruction & inspection manuals including operation & maintenance shall be supplied (2 copies).

Books should include itemized & illustrated spare parts list giving reference numbers of all parts..

Spare part lists of Underwater ROVs with approximate price shall also to be supplied.

64.1. After supply of vehicle/machines, contractor shall provide training on operation & maintenance.

Charges for the same shall be included in the price. Additional one week free training will be

given at GMC’s site within warranty period.

65. Operator cum technical person

65.1. Successful bidder has to provide 1 operator cum technical person after successful commissioning

of the fully build unit for 1 year daily on 8 hours basis, who has to provide complete operating

training of entire equipment along with training on solutions to general technical issue/s for the

entire unit to drivers & other staff of fire department (as per instruction of chief fire officer (CFO),

Fire department). Further this person has to attend emergency Fire & Rescue call during this

period as & when instructed by CFO, Fire dept. on emergency basis. No extra payment for this

66.1. There shall be no deviation to the specification unless agreed by GMC in writing. In case there are

any deviations from the above mentioned specifications / tender Documents, the contractor shall

give the same separately for the scrutiny of the technical committee. In case there are any valid

deviations, these may be considered by the Department. However, the department shall have

absolute power & may reject the offer without assigning any reasons whatsoever.

67. Testing and Acceptance

67.1. The supplied ROV and its accessories shall be subject to inspection and testing by the GMC or an

authorized inspection agency, to confirm compliance with the technical specifications mentioned

in this tender.

67.2. All testing shall be carried out at the OEM factory or at the premises of the OEM’s authorized

(Factory Acceptance Test – FAT) and at the Purchaser’s site (Site Acceptance Test – SAT) before

final acceptance.

1. Factory Acceptance Test (FAT)

o The Supplier shall arrange a FAT at the OEM factory or at the premises of the OEM’s

authorized before dispatch. The FAT shall include, but not be limited to:

67.3. The cost of testing, inspection, and demonstration shall be borne by the Supplier/contractor.

1. Factory Acceptance Test (FAT)

o The Supplier shall arrange a FAT at the OEM premises before dispatch. The FAT shall include, but

not be limited to:

 Verification of ROV dimensions, weight, and build quality.

 Pressure/depth simulation test to confirm minimum 200 m operating depth.

 Tether length and tensile strength test.

 Battery endurance test for minimum 5 hours operation.

 Verification of controller functions and connectivity ports.

 Functional test of thrusters, pitch control, and maneuvering capabilities.

o The Purchaser reserves the right to depute representatives to witness FAT. Dispatch of equipment

shall be permitted only after FAT clearance.

2. Site Acceptance Test (SAT)

o After delivery, the Supplier shall demonstrate the complete working of the ROV in actual water

conditions (lake, reservoir, or controlled tank) in presence of the GMC representative.

o SAT shall include:

 Demonstration of piloting functions (speed control, depth hold, heading hold,

pitch/yaw/camera stabilization).

 Verification of camera resolution (Full HD 1080p), field of view, tilt range, and LED

illumination performance.

 Functionality test of sensors (leak detection, depth, compass, water temperature, motor

protection sensors, gyroscope, stabilization).

 Grabber arm operation, including 360° rotation, 5-inch jaw opening, and ≥70 lbs locking force.

 Buoyancy verification and adjustment mechanism.

 Multi beam sonar attachment test, including frequency shifting, range, resolution, beam count,

and live feed on controller.

 Image and video enhancement verification (live and post-operation).

3. Compliance Documentation

o The Supplier shall furnish the following documents at the time of FAT/SAT:

 OEM test certificates for depth, tether strength, and battery endurance.

 Calibration certificates for all sensors.

 Factory quality assurance report and warranty certificates.

o All test results shall be jointly recorded in an Inspection and Acceptance Test Report (IATR)

signed by both Purchaser and Supplier representatives.

4. Final Acceptance

o The ROV shall be deemed finally accepted only after successful completion of both FAT and SAT to

the satisfaction of the GMC.

o Any shortfall, non-compliance, or malfunction identified during FAT/SAT shall be rectified or

replaced by the Supplier at no additional cost, within a mutually agreed time frame.

o Payment and commissioning shall only be processed after final acceptance

68. Equipment warranty/Guarantee

68.1. The tenderer would give guarantee that the Equipment would continue to confirm to the

description and quality as specified for a period indicated in the table given below from the date of

delivery of the equipment’s to be purchased and that notwithstanding the fact that the GMC may

have expected and/or approved the said equipment’s, if during the guarantee/warrantee period

the said equipment be discovered not to confirm to the description and quality aforesaid or have

determined (and the decision of the Municipal commissioner, GMC in that behalf will be final and

conclusive) the corporation will be entitled to reject the Machines/equipment’s or such portion

thereof as may be discovered not to confirm to the said description and quality, on such rejection

the Equipment will be at the seller’s risk and all the provision relating to rejection of goods, etc. or

such portion thereof as is rejection by the GMC, otherwise the tenderer shall pay such damage as

may arise by reason of the breach of the condition herein contained. Nothing herein contained

shall prejudice any other right of the in that behalf under this contract or otherwise.

Sr. Name of Machine/Equipment Warranty/Guarantee

1 Supply, Installation, Testing, and Commissioning of Two Years from the

Underwater ROVs Date of supply.

68.2. The DEE (Mechanical) &/or Chief Fire Officer &/or his duly authorized representative shall at all

reasonable time have access to the suppliers premises and shall have the power at all reasonable

time to inspect and examine the materials and workmanship of the equipment/machineries during

manufacturing process or afterwards as may be decided.

(i) The tenderer shall furnish complete address of premises of his office, go down and

workshop where inspection can be made together with name and address of the person

who is to be contacted for the purpose.

(ii) The firm is liable to execute any minor change/modification suggested at the time of

inspection for which no extra payment shall be paid.

69. Equipment Spares

69.1. The successful bidder shall guarantee availability of spare parts and supply the same throughout

the life of the equipment as and when ordered, within a reasonable time period. The equipment

supplier shall submit a detailed spare part list with lead time for delivery of the spares along with

the O&M Manual.

70. Insurance, Taxes, Transportation

70.1. Bidder has to quote the total price, net including of all taxes, including GST & duties etc. and for

evaluation and finalization purpose, the total price will be taken in to consideration.

Transportation, Packing, Forwarding, Insurance, Inspection, Transit Insurance etc. are included in

the indicated price. The contractor is responsible for transit and all other insurances till the

completed units are delivered at the delivery location. Contractor must make their own

arrangements to obtain import license if necessary.

71. Inspection, Testing & Documentation

71.1. Equipment inspection shall be carried out by authorized representative of GMC as per the terms

specified in Tender. The duly authorized representative of GMC or Third Party Inspection Agency

shall at all reasonable time have access to the contractor premises and shall have the power at all

reasonable time to inspect and examine the materials and workmanship of the equipment/

machineries during manufacturing process or afterwards as may be decided. The Bidder shall

furnish complete address of premises of his office, warehouse and workshop where inspection can

be made together with name and address of the person who is to be contacted for the purpose.

71.2. The contractor will make all arrangement at their cost for inspection of the Vehicles/machine. The

contractor shall make arrangement including lodging, boarding, Transportation for inspection of

the equipment by Third Party (if required) along-with GMC Official, before delivery, at factory

site as if required. Inspection of the equipment’s will also be carried out at Gandhinagar at

delivery sites specified by GMC. If any discrepancy is found in the material supplied and technical

specifications approved, the same lot shall be rejected and Bidder will collect rejected material

within seven days. No claim for the rejected material shall be entertained. An authenticated test

certificate in confirmation to the specifications of the tender for which testing at site is not possible

has to be produced by the contractor. The contractor have to furnish all Drawings and Certificates

and Xerox copies of bills of materials those are required and demanded by Engineer-in-charge of

GMC or Third Party Inspecting Agency. Complete cost related to inspection will be borne by

71.3. If third-party inspection of the equipment/machine is deemed necessary, either before dispatch or

after delivery, such inspection shall be arranged by Gandhinagar Municipal Corporation (GMC) at

its discretion.

(a) The third-party inspection agency shall be nominated or approved by GMC.

(b) The entire cost of the third-party inspection, including but not limited to inspection fees, travel,

testing, or any associated expenses, shall be borne by the Contractor, regardless of the inspection

(c) The Contractor shall provide full cooperation and necessary arrangements for such inspection,

including but not limited to documentation, machine access, and inspection scheduling.

(d) The inspection report issued by the third-party agency shall be final and binding with respect to the

acceptance or rejection of the supplied machine/equipment.

71.4. Non-compliance with inspection requirements or failure to address deficiencies noted in the

inspection report may lead to delay in acceptance, withholding of payment, or termination of

contract as per the terms defined in this agreement

72. Modification or Variation

72.1. During inspection if any minor correction / modification suggested by Inspecting Authority of

GMC & / or his authorized representative same shall be carried out for better working, without

any extra. If GMC does not purchase or issue work for any of the tender articles, work or

purchases less than the quantity indicated in the tender form, the contractor should not be entitled

for any compensation. The indicated quantities can be increased/decreased depending upon the

Annexure 1 - Format for Covering Letter-Cum-Project Undertaking

[To be furnished on the letterhead of the Bidder]

Reference no.: Date:

Municipal Commissioner, GMC,

Pandit Deendayal Upadhyay Bhavan,

Gandhinagar–382016,

Subject: Submission of Technical Bid -Supply, Installation, Testing, and Commissioning of

Underwater Remote Operated Vehicles (ROV) as per GMC Specifications and Terms &

Being duly authorized to represent and act on behalf of M/s. ____________________________________

(hereinafter referred to as “the Bidder”) and having reviewed and fully understood all of the

information provided in the Tender document provided to us by GMC, in respect of the project,

the undersigned hereby submits the Proposals in response to the Tender. For your evaluation;

I/We are submitting copy of the Bid online on the e-tendering portal and have carried out physical

submission of the Bid in one (1) original copy, along with details / certificates as per the

requirements of the Tender.

We confirm that our Bid is valid for a period of 180 days from the date of opening of financial

bid/negotiation.

We also hereby agree and undertake us under:

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in our

Proposal we hereby represent and confirm that our Proposal is as per qualification criteria in all

respects and unconditional and we agree to the terms of the proposed Concession Agreement, a draft

of which also forms a part of the Tender document provided to us.

Signature of the Authorized Person

Name and designation of the Authorized Person

Annexure 2 – Format Particulars of Bidder

(To be furnished on the letterhead of the Bidder/Lead Member, Submit details of all members of

association partners)

1. General Information of supplier

1. Name of Bidder (legal Name):

2. Country of incorporation:

3. Address of the corporate headquarters and its branch office(s), if any, in India:

4. Date of incorporation and/or commencement of business:

2. Brief description of the Tenderer’s main lines of business.

3. Particulars of individual(s) who will serve as the point of contact/communication for the Bidder:

6. Designation:

9. Telephone Number:

10. E-Mail Address:

4. Particulars of the Authorized Signatory of the Bidder:

2. Designation:

4. Phone Number:

5. Telephone Number:

6. E-Mail Address:

5. Details of the equipment supplied

1. Specification

3. Brief description

4. Delivery Schedule

6. The following information shall also be provided for the Bidder:

No. Criteria Action Remarks

1. Has the Bidder been barred by the [Central/State] Say Yes/No

Government, or any entity controlled by it, from

Name of the authority

participating in any Project (OMT/BOT/otherwise)?

2. If the answer to 1 is yes, does the bar subsist as on the Say Yes/No

3. Has the Bidder paid liquidated damages of more than Say Yes/No

10% of the contract value in a contract due to delay or

Name of authority

has been penalized due to any other reason in relation to

execution of a contract, in the last three years?

4 Whether tendering firm/company is duly registered? Say Yes/No

Name of the registering

authority (attach

5 Whether the tenderer is the Manufacturer of the Put ‘X’ or ‘V’

Vehicles/ Equipment proposed to be supplied or is he

Manufacturer (X) and

the Authorized dealer/ Distributor of the manufacturer?

Authorized dealer

Distributor (Y)

(Attach certificates)

7. A statement by the Bidder (where applicable) or any of their associates disclosing material non-

performance or contractual non-compliance in past Projects, contractual disputes and

litigation/arbitration in the recent past, if any to be provided below (Attach extra sheets, if

8. Business Profile of the Bidder:

Bidder shall have to submit their Company brochure here. (Color scan of brochure shall be attached). If the

Bidder doesn’t have company brochure, then in that case, applicant shall provide details as follows;

73. Background of applicant’s entry into this sector

74. Experience of applicant in this sector (no. of Projects completed, managed, etc.)

75. Any specialization/expertise, services offered

76. Accolades, awards, recognition, etc.

77. Membership, association, tie-ups with private sector, etc.

Name of the Bidder

Signature of Authorized Person

(Seal of the Bidder’s Firm)

Annexure 3 - Format Technical Capacity of the Bidder

[To be furnished on the letterhead of the Bidder]

Details of Works of similar type and magnitude carried out by the Bidder

Name of the Bidder:

Technical Condition:

The manufacturer or principal supplier or its authorized dealer / distributor of the proposed

Underwater ROV must have successfully supplied at least one (1) such vehicle an order value of not

less than ₹40 lakh during the last seven (7) years, ending on bid end date.

The supply must have been made to any Central Government organization, State Government

organization, Municipal Corporation, or any other agency of the Government of India or any State

Government, ULBs, Government Institutes, or Municipal Authorities. All necessary

documentary(including work order, completion certificate or performance certificate etc)

evidence shall be submitted along with the tender

Table 1: Details of supplied

Sr. Name Name Cost Contrac Date of Stipulated Actual date No. of Remarks

No. of Work &Addres of t Period Starting of date of of vehicles

s of Work the project completion completion supplied

Client (Rs. in the project under the

i ii iii iv v vi vii viii ix x

Name of the Bidder

Signature of Authorized Person

(Seal of the Bidder’s Firm)

Annexure 4 – Format Financial Status about Bidder

[To be furnished on the letterhead of the Bidder]

f. Firm’s Annual Turnover

Financial Year (Figures in Rs. Crore)

Annual turnover

Total Liabilities

Current Liabilities

Working Capital

The Bidder shall provide copies of its audited financial statements and other financial data for the

immediately preceding five years. The statements shall include, but not limited to, for the immediately

preceding five years:

1 Audited financial accounts

2 Statement of accounting policies

3 Chartered Accountant’s Certificate certifying for annual turnover and net worth for last five financial

. information supporting the evaluation of the company’s financial and legal status, if any

5 The information provided shall be detailed enough to demonstrate and allow

evaluation of the Bidder’s financial capacity to fulfill its financial obligations, if awarded the contract.

6 Banks from which references can be obtained

Address: Tel and Fax No.

Listing of bankers shall be deemed as an authorization by the Bidder(s) for the GMC to request such

references and for the bankers to release them to the Employer.

Annexure 5 - Format for Power of Attorney for Signing of Bid

(On non-judicial stamp paper of appropriate value, duly attested by notary public)

Know all men by these presents, I/We…………………………………………….. (name of the firm

and Address of the registered office) do hereby irrevocably constitute, nominate, appoint and

authorize Mr./Ms. (name), …………………… son/daughter/wife of ………………………………

and presently residing at …………………., who is presently employed with us and holding the

position of ……………………………. , as our true and lawful attorney (hereinafter referred to as

the “Attorney”) to do in our name and on our behalf, all such acts, deeds and things as are

necessary or required in connection with or incidental to submission of our Bid for qualification

and submission of our Bid for the “Supply, Installation, Testing, and Commissioning of

Underwater ROV, as per GMC Specifications and Terms & Conditions” proposed or being

developed by the for Gandhinagar Municipal Corporation, Gandhinagar(hereinafter referred to

as “ULB” and the “Employer”), including but not limited to signing and submission of all bids,

Bids and other documents and writings, participate in Pre-bid and other conferences and

providing information/responses to the Employer, representing us in all matters before the

Employer, signing and execution of all contracts including the Concession Agreement and

undertakings consequent to acceptance of our bid, and generally dealing with the Employer in all

matters in connection with or relating to or arising out of our Bid for the said Project and/or upon

award thereof to us and/or till the entering into of the Concession Agreement with the Employer.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and

things done or caused to be done by our said Attorney pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney

in exercise of the powers hereby conferred shall and shall always be deemed to have been done by

IN WITNESS WHEREOF I/WE, …………………………., THE ABOVENAMED PRINCIPAL

HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF …………. 20…..

To be signed by two Director(s)/ Partners or the Proprietor of the firm

………………………….. Signature)

(Name, Title and Address of the Attorney)

In case of Bidder who are not resident in India, the Power of Attorney may be submitted on plain paper

attested by any authorized officer of the Embassy of India and duly stamped by the Department of Stamps

& Registration, Government of state or India, Name of city.

The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid

down by the applicable law and the charter documents of the executants(s) and when it is so required the

same should be under common seal affixed in accordance with the required procedure.

Also, wherever required, the Bidder should submit for verification the extract of the charter documents and

documents such as a resolution /power of attorney in favour of the Person executing this Power of Attorney

for the delegation of power hereunder on behalf of the Bidder.

In case an authorized Director of the Application signs the Application, a certified copy of

theappropriate resolution conveying such authority may be enclosed in lieu of the Power of Attorney.

Annexure 6- Format for Anti-Collusion Certificate

(To be furnished on the letterhead of the Bidder)

We hereby certify and confirm that in the preparation and submission of our Proposal/Bid for the

proposed work mentioned in the Tender published by Gandhinagar Municipal Corporation

(Tender Ref. No 89/2025-26, listed below, we have not acted in concert or in collusion with any

other Bidder or other person(s) and also not done any act, deed or thing which is or could be

regarded as anti-competitive.

We further confirm that we have not offered not will offer any illegal gratification in cash or kind

to any person or agency in connection with the instant Proposal.

(Name of the Bidder)

(Signature of the Authorized Person)

(Name of the Authorized Person)

Annexure 7 - Format for Bank Guarantee for Bid Security / EMD

(To be issued by a Nationalized or Scheduled Bank in India as approved list by Government of Gujarat)

B.G. No: dated:

This Deed of Guarantee executed by ____________________(Name of Bank)having its Registered

office at ____________________(hereinafter referred to as “the Guarantor”) which expression

shall unless it be repugnant to the subject or context thereof include its, successors and assigns;

IN favor of The Gandhinagar Municipal Corporation, Gandhinagar (hereinafter called “ULB”)

having its office at ______________________________________________ (address), which

expression shall unless it be repugnant to the subject or context thereof include its successors

1. M/s ____________________________, a company registered under provisions of the

Companies Act, 1956, having its registered office at ___________________ (hereinafter

called the “Bidder”) which expression shall unless it be repugnant to be subject or

context include its/their executors administrators, s uccessors and assigns, intends to bid

for taking up work of “Supply, Installation, Testing, and Commissioning of

Underwater ROV as per GMC Specifications and Terms & Conditions “ in the

Gandhinagar Municipal Corporation’s jurisdiction (hereinafter referred to as the

In terms of submission of bid for the Request for Proposal document dated _________

issued in respect of the Project “_________________________________________________”

(hereinafter referred to as “Tender Document”) the Bidder is required to furnish to ULB

an unconditional and irrevocable Bank Guarantee for an amount of

Rs._________________/- (Rupees ________________ only) as Earnest Money Deposit

(EMD)for the Project.

The Guarantor has at the requestof the Bidder and for valid consideration agreed to provide such

Bank Guarantee being these presents:

NOW THEREFORE THIS DEED WITNESSETH AS FOLLOWS:

2. The Guarantor, as primary obligor shall, without demur, pay to ULB an amount not

exceeding Rs. ……………/- (Rupees …………………. only), within 14 days of receipt of a

written demand from ULB calling upon the Guarantor to pay the said amount.

Any such demand made on the Guarantor by ULB shall be conclusive and absolute as

regards the forfeiture of Bid Security and the amount due and payable by the Guarant or

under this Guarantee.

The above payment shall be made without any reference to the Bidder or any other

person and irrespective of whether the claim of ULB is disputed by the Bidder or not.

This Guarantee shall be irrevocable and remain in full force for a period of from (date)

_____to (date) _______ (Proposal Validity Period) or for such extended period as may be

mutually agreed between ULB and the Bidder and shall continue to be enforceable till all

amount under this Guarantee are paid.

The Guarantee shall not be affected by any change in the constitution or winding up of

the Bidder/the Guarantor or any absorption, merger or amalgamation of the Bidder/the

Guarantor with any other person.

In order to give full effect to this Guarantee, ULB shall be entitl ed to treat the Guarantor

as the principal debtor. The obligations of the Guarantor shall not be affected by any

variations in the terms and conditions of the Tender Document or other documents or by

extension of time of performance of any obligations granted to the Bidder or

postponement /non exercise /delayed exercise of any of its right by ULB against the

Bidder or any indulgence shown by ULB to the Bidder and the Guarantor shall not be

relieved from its obligations under this Bank Guarantee on account of any such variation,

extension, postponement, non-exercise, delayed exercise or omission on the part of ULB

or any indulgence by ULB to the Bidder to give such matter or thing whatsoever which

under the law relating to sureties would but for this provisio n have effect of so relieving

The Guarantor has power to issue this Guarantee and discharge the obligation

contemplated herein, the undersigned is duly authorized to execute this Guarantee

pursuant to the power granted under ______________________________.

IN WITNESS WHEREOF THE GUARANTOR HAS SET ITS HANDS HEREUNTO ON THE

MONTH AND YEAR FIRST HEREINABOVE WRITTEN.

Signed and Delivered by __________________________________ BankBy the hand of

___________ and authorized official.

Annexure 8 – Format Affidavit

(Onnon-judicial 300/- stamp paper of appropriate value, duly attested by notary public)

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s_________________ have not

abandoned any work of Government of Gujarat/Government of India/ any Board or

Corporation under Government of Gujarat/ Government of India nor any contract awarded

to us for such works have been rescinded, during last five years prior to the date of bid.

3. The undersigned hereby authorise(s) and request(s) any bank, person, firm or corporation to

furnish pertinent information deemed necessary and requested by the Department to verify

this statement or regarding any (our) competence and general reputation.

4. The Undersigned understands and agrees that further qualifying information may be

requested and agrees to furnish any such information at the request of the

Department/Project implementing agency.

(Signed by an Authorized Officer of the

Title of Officer

Annexure 9 – Format Template of Undertaking

(On non-judicial stamp paper of appropriate value, duly attested by notary public)

1. The information documents submitted by us are true to our knowledge and if th e

information/ documents so furnished shall be found to be untrue or false, the Tender shall

be liable to be disqualified and our Earnest Money accompanying the Tender will be

2. Also, I/we am/are aware that if the information/document found to be untrue or false during

the Contract Period, our Contract liable to be terminated.

3. I/We hereby declare that I/We have made myself/ourselves thoroughly conversant with the

area where operation/services are to be rendered according to scope of work.

4. I/We agree that the amount of Earnest Money shall not bear interest and shall be liable to be

forfeited to the Employer/ULB (Gandhinagar Municipal Corporation), should I/We fail to (i)

Abide by the stipulation to keep the offer open for the period of 180 days from the date fixed

for opening the same and thereafter until it is withdrawn by me/us by notice in writing duly

addressed to the authority opening the Bids and (ii)pay Security Deposit as specified in the

Tender Document.

5. The amount of Earnest Money may be adjusted towards the security deposit or refunded to

me/us if so desired by me/us in writing, unless the same or any part thereof has been

forfeiting as aforesaid.

6. Should this Tender be accepted I/We hereby agree to abide by and fulfill all the terms and

provisions of the conditions of contract annexed hereto so far as applicable and in default

thereof to forfeited and pay to the Employer (Gandhinagar Municipal Corporation) the sums

of money mentioned in the said conditions.

Demand draft No. /FDR No. / BG No. … … … … … … … … … …Dated … … … …… … from the

Nationalized/Scheduled Bank at … … … … … … … … … … … ….. in respect of the sum of

*Rs.… … … … … … … … … … … … is herewith forwarded representing the Earnest Money (a)

the full value of which is to be absolutely forfeited to the ULB(Gandhinagar Municipal

Corporation)should I/We not deposit the full amount of Security Deposit specified in the

Detailed Tender Notice.

Signature of Bidder

Signature of Whiteness

Annexure 10 - Format Template of Declaration

(On non-judicial stamp paper of appropriate value, duly attested by notary public)

Declaration cum Affidavit on Non-Judicial Stamp Paper of Rs. 300/-

1. I / We hereby declare that we have no partnership with or any share with office bearer(s)and

elected representative(s)of Gandhinagar Municipal Corporation, Gandhinagar in our

company and are not associated presently or in the past with any of the office bearer(s ) and

elected representative(s)of Gandhinagar Municipal Corporation, Gandhinagar, either

directly or indirectly.

2. We are aware that the above information if found to be untrue or false, we shall be liable to

be disqualified and the Earnest Money Deposit (EM D) accompanying our Bid shall stand

forfeited to theGandhinagar Municipal Corporation. We are also aware that if the

information produced by us in our Bid is found to be untrue or false before or during the

Contract Period, we shall be held to be in default and the Contract, if any awarded to us,

shall be terminated with all its concurrences along with the Employer having rights to take

disciplinary actions and levy of penalties.

3. The GMC and its authorized representatives are hereby authorized to conduct an y inquiries

or investigations to verify the statements, documents, and information submitted in

connection with this application and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as authorization

to any individual or authorized representative of any institution referred to in the

supporting information, to provide such information deemed necessary and requested by

you to verify statements and information provided in the Tende r or with regard to the

resources, experience and competence of the Applicant.

I / We hereby declare that I / We have made myself /ourselves thoroughly conversant with the

local conditions regarding scope of work, all materials and labour on which I / We have based

my / our rates for this tender. The specifications and leads on this work have been carefully

studied and understood before submitting this tender. I / We undertake to use only the best

materials approved by the Engineer in charge or his duly authorized representative during

execution of the work and to abide by the decision of GMC.

Signature of Bidder

(Seal of the Company)

Annexure 11 – Format Information regarding current litigation (last

(To be furnished on the letterhead of the Bidder)

Sr. No. Name of the Contract Year of Contract Organization Details of litigation

2. Were you ever required to suspend the assigned project work for period of more than six

months continuously after your started? If so, give the names of projects and reasons.

3. Have you ever not completed any assignment given to you? (If so, give name of project and

reasons for not completing the work)

4. In how many of your project were penalties imposes for delay? Please give details.

5. In case of litigation because of non-performance of contractor in project. Unless the court

judgment shall not come, it shall not be considered as litigation

6. The information is for records purpose, shall be impact Bidder to disqualify, unless there is a

court judgment.

Note: If the information to be furnished in this schedule is not given and come to the knowledge

of GMC subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

Annexure 12- Self-Declaration on Compliance with Rule 144(xi) of GFR

(To be furnished on the letterhead of the Bidder)

I/We, the undersigned, hereby certify that:

I/We have read and understood the provisions of Rule 144(xi) of the General Financial Rules (GFR)

the Department of Expenditure Notification dated 23rd July 2020, and DPIIT OMs dated 24th August

and 28th August

I/We hereby certify that I/We am/are not from a country sharing land borders with India, or if from such a

country, I/We am/are duly registered with the Competent Authority as required under the said Rules and

OMs, and such registration is valid on the date of bid submission.

I/We certify that all information provided herein is true and correct to the best of my/our knowledge and

belief, and I/We understand that any misrepresentation will result in rejection of my/our bid and may lead

to further action in accordance with law.

Name of the Bidder

Signature of Authorized Person

(Seal of the Bidder’s Firm)

Annexure 13 - Document Checklist

Note: Checklist provided below is for guidance and reference purpose only. Bidders are advised to

thoroughly read and review the tender documents in order to understand the requirements and submit all

the documents along with the Bid.

Compliances and submission of documents as part of Bid submission Status

(Original DD in Physical Submission and Scan copy of DD for online submission)

2. [Original EMD in the form of DD / Pay Order / FDR / BG in physical submission and scan copy of the

same in online submission)

Proof of manufacturer/ authorized dealer / distributor of such type of

4. PAN Card Copy

5. GST Registration Certificate

6. Certificate of Incorporation / Partnership deed / Shop License

7. Registration Certificate(Applicable only in case of Registered Societies or Trust)

8. Details of after sales service

Compliance sheet clearly mentioning the make, model, and features of

the offered machine vis-à-vis the technical specifications

Detailed and discounted price for various items, spare parts etc.

with Necessary documentary evidence.

Schedule of Maintenance, clearly outlining the routine and preventive

11. maintenance activities as recommended by the Original Equipment

Manufacturer (OEM).

Chartered Accountant’s Certificate certifying for annual turnover and

12. net worth for last Five financial years

(As per Tender)

13. Bank Solvency

14. Audited balance sheet (As per Tender)

15. Signed tender copy

Covering Letter-Cum-Project Undertaking

(To be furnished on the letterhead of the Bidder)

Particulars of Bidder

17. (To be furnished on the letterhead of the Bidder/Lead Member, Submit details of all members of

association partners)

Technical Capacity of the Bidder

(To be furnished on the letterhead of the Bidder)

Financial Status about Bidder

(To be furnished on the letterhead of the Bidder)

Power of Attorney for Signing of Bid

(On non-judicial stamp paper of appropriate value, duly attested by notary public)

Anti-Collusion Certificate

(To be furnished on the letterhead of the Bidder)

22. (To be issued by a Nationalized or Scheduled Bank in India as approved list by Government

Compliances and submission of documents as part of Bid submission

(On non-judicial stamp paper of appropriate value, duly attested by notary public)

(On non-judicial stamp paper of appropriate value, duly attested by notary public)

(On non-judicial stamp paper of appropriate value, duly attested by notary public)

Information regarding current litigation

(To be furnished on the letterhead of the Bidder)

Self-Declaration on Compliance with Rule 144(xi) of GFR

(To be furnished on the letterhead of the Bidder)

Sign and Stamp of bidder

Fin Form 01: Format of Covering Letter

[To be submitted on the letter head of the Bidder]

Reference: Date:

The Municipal Commissioner

Pandit Deendayal Upadhyay Bhavan,

Gandhinagar–382016,

Subject: Financial Offer submission for “Supply, Installation, Testing, and Commissioning of

Underwater ROV, as per GMC Specifications and Terms & Conditions”

Dear Sir/Madam,

Having examined the Documents including Addenda Nos. (… ….), the receipt of which is hereby duly

acknowledged, we the undersigned, offer with the said Documents our rates for Supply, Installation,

Testing, and Commissioning of Underwater ROV, as per GMC Specifications and Terms & Conditions

I/We undertake, if our Bid is accepted, to supply the vehicles/machine in 60 days from the date of work

If our Bid is accepted, we will furnish Security Deposit for due performance of the Contract in accordance

with relevant Clauses mentioned in this tender Document.

I/We agree to abide by this and understand that our Bid and Offer shall be valid for period of (180) days

from the Bid Due Date and it shall remain binding upon us and may be accepted at any time before the

expiration of the period upon request from the Employer. Also, I/We agree to submit our financial

consideration/Break-up of the monthly amount quoted for the Employer’s reference.

Until a formal contract is prepared and executed, this tender, together with your written acceptance thereof

and your notification of award, shall constitute a binding contract between us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

Designation.… … … … … … … … … …

Duly Authorized to Sign bid for and on behalf of … … … … … … … … …SEAL OF COMPANY

Fin Form 02: Financial Offer

[To be submitted on the letter head of the Bidder]

The Municipal Commissioner

Pandit Deendayal Upadhyay Bhavan,

Gandhinagar–382016,

Dear Sir/Madam,

Subject: Financial Offer for Supply, Installation, Testing, and Commissioning of Underwater

ROV, as per GMC Specifications and Terms & Conditions

SCHEDULE OF PRICE (A)

Supply, Installation, Testing, and Commissioning of Underwater ROV as per GMC tender

specifications, and Terms & Conditions:

Taxes charges amount

and (Transporta (INR)

Require duties GST tion,

No Details Price

d Qty. if any (INR) Training,

(INR) inspection

Supply, Installation, 01 Nos.

Commissioning of

A1 Underwater ROV As per

specifications, and Terms

The price quoted above is net including all taxes and duties, entry taxes etc., Packing, Forwarding;

Insurance charges, Transportation, Training and Inspection are included in the indicated price.

The prices are fixed and firm and are inclusive of all applicable taxes and duties as may be

statutorily applicable.

* TENDERER HAS TO QUOTE AS PER ABOVE FORMAT ONLY in Online tender.

Please provide information on applicable fields.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorized Signatory of the Supplier

(Name, Title and Address of the Authorized Signatory)