Line works for erection, maintenance & Dismantling of overhead HT/LT line, T/C & HT/LT Aerial Bunch Cable (ALL SCHEME) UNDER New Jam.-rural DIVISION UNDER CITY-2 DIVISION, JAMNAGAR.

1 Tender Notice No. : ET- 18/2026-27

Annual Rate Contract Tender for Erection,

Maintenance and Dismantling work of Overhead

2 Tender Item

HT/LT LINE, TC & HT/LT AB Cable under NEW JAM.-

RURAL S/Dn, UNDER City-2 DO, Jamnagar.

3 Estimated cost Rs. 30,00,000/-

Tender Fees plus applicable GST : Rs. 1180/-

(Non Refundable) - by RTGS/NEFT/online Only to

the details of bank account is SBI, IFSC code; -

SBIN0060119 and name of account holder _

As per prevailing purchase policy (As Per

Paschim Gujarat Vij Company Limited

ACCOUNT NO : 66016510492 Annexure-D)

EMD Amount :

(EMD can be accepted by RTGS/NEFT/online Only.) Rs. 30,000 /-

to the details of bank account is SBI, IFSC code; -

SBIN0060119 and name of account holder _

Paschim Gujarat Vij Company Limited 1% of Estimated Cost (Tender Amount)

ACCOUNT NO :

6 Security Deposit (For successful bidder) 5% of cost of LOA

Online Preliminary (Tender Fee & EMD), Technical

7 & Price bid, i.e. On-line (e-tendering) tender/offer, 09.09.2026_ Date, 18:00 Hrs

submission last date (This is mandatory)

Original Documents Relevant to tender Fee & EMD

(if not paid through online mode) (By Registered

Post A.D. or Speed Post only) submission last date.

(This is mandatory)

Date and time of opening of preliminary bid

9 _10.09.2026_ Date, 11:00 Hrs

(Tender Fee & EMD Online and offline)

Date and time of opening of Technical Bid online

10 _10.09.2026_ Date, 11:00 Hrs

(Tentative if possible)

Date of Online Opening of Price Bid Online

11 __10.09.2026_ Date, 12:00 Hrs

(Tentative, if possible)

12 Bid Validity 180 Days

Executive Engineer

PGVCL, City-2 Div., Jamnagar

1. Tender & relevant documents are to be submitted online and only Demand Draft / BG /

selfcertified receipt of payment required to submit against TENDER FEE/EMD is to be sent by

R.P.A.D / Speed Post - Otherwise tenders will not be accepted.

2. Date of D.D. for Tender Fee and EMD must be on or before last date and time of on line submission

of tender.

3. Price bid/Technical Bid if submitted in physical form, same will not be opened and only online

submitted price bid/technical bid will be considered for evaluation.

4. All the bidders, in respect of the tender item must have vendor registration with the PGVCL /

GUVNL or their subsidiary companies prior to the date of opening of technical bid. Otherwise their

bids will not be considered eligible for technical scrutiny and as such, their technical bids will not

be open.(Optional)

5. Any technical questions, information and clarification that may be required pertaining to this

tender should be referred to competent authority.

6. Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer of the

same bidder will not be considered and no any further communication in the matter will be

entertained.

7. PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8. PGVCL BANK DETAILS:

Name of Company : PASCHIM GUJARAT VIJ COMPANY LIMITED

Bank Name : STATE BANK OF INDIA

Bank Account No :

IFSC Code : SBIN0060119 (Fifth Letter is ZERO)

Type of Account : Cash Credit

(Other DISCOMS may mentioned their bank account details)

Superintendent Account Executive Engineer

Exp. Section, City-2 Div., Jamnagar

City-2 Div., Jamnagar PGVCL.

Signature of Contractor & seal

The contractor will have to give the following undertaking on Rs. 300/- notarized

stamp paper: (Within 15days from the date of LOA)

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and provision

of the Tender and contract of works as applicable and in case of default thereof to forfeit and pay

to the Company the sum of money due.

2. The contractor shall co-operate with the Company inventory etc. He shall submit all the

requirements which are necessary to finalize his outstanding bills within 10 days from the date of

completion of work, failing which the Company shall finalize the account on the basis of its

inventory records and initiate action as per company’s discretion.

3. The competent authority can delete any item in schedule “B” in the tender, if he feels that the

rate quoted by the contractor for that item is abnormally high when compared to the estimated

4. In case of any dispute, concern EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further appeal will be

entertained.

5. The contractor will have to see that safety equipment are used by his labors, while working on the

line, equipment etc. contractor will be responsible for any accidents.

6. The contractor will have to under taken responsibility of accidents etc. for his persons working on

7. The contractors will have to take insurance of suitable amount for his labors.

8. Contractors will have to carry out the work under his eligible and authorized supervisor. However,

the work is to be done as per standards and under supervision of PGVCL.

9. The Company does not bind itself to accept the lowest or any tender neither with any reason be

assigned for the rejection. It is also not binding on the company to disclose any analysis reports

on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor:

Full Address:

Contact Detail

Signature of Contractor & seal

GENERAL DEFINITION FOR BIDDERS

1. DEFINITION

1.1 The “PGVCL " shall mean the Executive Engineer ,DO City-2 Div., Jamnagar, Paschim Gujarat Vij

Company LTD., having its corporate office at _Rajkot_. With expression shall unless repugnant to

the context include its permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by

the PGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-

Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa,

schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and any

other conditions specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the PGVCL.

1.12 “Letter of Award” shall mean the official notice issued by the PGVCL notifying the contractor that

his bid has been accepted.

1.13 “Date of Contract” Shall mean the date on which Letter of award has been Issued.

1.14 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

1.15 “A Week” shall men the continuous period of seven days.

1.16 HT means High Tension electric line

1.17 LT means Low Tension electric line,

1.18 Testing : - After completion of work execution required Tests are to be taken in presence of

Engineer in Charge whenever required.

1.19 Definition of “Similar work” for overhead network: Erection, Maintenance & Dismantling work of

Overhead HT/LT Line, TC & HT/LT AB Cable overhead electrical Network up to voltage level 22 KV.

Signature of Contractor & seal

Important instructions for submitting the Tender

1.0 Executive Engineer, City-2 Div., Jamnagar, PGVCL has invited Tender for Labor charges for erection,

maintenance & dismantling work of Overhead HT, LT line, T/C & HT/LT AB Cable under RURAL

Sub-Division for various scheme of City-2 Division from the contractors / firms who have

executed works of similar nature and magnitude successfully and who are registered under

appropriate class.

2.0 Physical submission of Tender documents shall be for EMD and Tender fee cover only. Bidder

has to upload scanned copies of original (Notarized/self-attested copies of original- as specified in

tender document) documents with bid and no physical document to be submitted by bidder.

In case of short submission of documents with bid and/or clarification if any required from the

bidder, the required detail/documents may be asked from bidder in physical form.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

3.0 Technical & Commercial.

3.1 Technical bid is to be submitted only in online. The below mentioned documents should be

submitted in form of self-attested true copies along with technical bid in N Procure Site Only. No

physical documents to be submit by bidder at City-2 Division Office PGVCL.

(i) Solvency certificate issued from any Nationalized/scheduled Bank of RBI & not older than

12 month amounting of 20 % equivalent of estimated cost (as per PGVCL Rules). (Duly

Attested). –mandatory.

(ii) Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan paid

copy is required if applicable. (optional)

(iii) Vender Registration certificate as contractor in PGVCL Bid of the bidder without vender

registration, will not be consider for further evaluations (Mandatory Clause).

(iv) Last three financial year income tax return copy if applicable. (optional)

(v) Work experiences of the bidder shall be considered only if the works have been executed

under Public electrical utility of Central or State Govt. in India / Government Sector /

Power Utility (Government or Private) / Power sector PSUs & Power Sector CPSUs. and

also include option-II experience if work has been executed under supervision of PGVCLs

Engineer in charge with PO/WO issued by respective firm and work should be certify by

Executive Engineer. Work carried out for similar nature like erection, maintenance &

dismantling of overhear HT/LT line, TC & HT/LT AB Cable shall have to be considered as a

work experience and experience certificate should be issued by order issuing authority (not

below the rank of Executive Engineer). –mandatory.

(vi) For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing the

statement of quantity & amount in Rs.), work completion certificate (showing amount of

actual work completed) up to last 7 years ending last day of the month previous to the one

in which bids are invited as per Annexure-A with Experience certificate. Satisfactory work

completion certificate for erection of Overhead HT-LT line, T/C & HT/LT AB Cable work by

authorized officer of Distribution Company. Copy of the annual work orders with amount

of erection of Overhead HT/LT line, T/C & HT/LT AB Cable of any Distribution Company is

also required for supporting documents. –mandatory.

Signature of Contractor & seal

(vii) Group Insurance: -A copy of the insurance policy of the insured labourer’s under W.C. Act

1923. –mandatory.

(viii) The contractor will have to under taken responsibility of accidents etc. for his persons

during working on the line and same will be on notarized stamped paper of Rs. 300/- or the

appropriate value (if revised by Govt.) within 15days from the date of LOA .The cost of

stamped will be borne by contractor.

(ix) List of Tools & Tackles and safety equipment’s available with contractors as per Annexure-B.

– Optional.

(x) Copy of the Electrical contractor license issued by the Office of Govt. of Gujarat. The

contractors outside of Gujarat State must have to take approval from Government of Gujarat

for Electrical Contractor license. - Optional

(xi) Labour license if applicable. – optional.

(xii) Copy of GST Registration Certificate duly attested. – optional

(xiii) Copy of Permanent Account No. (PAN) duly attested. - optional

(xiv) Details of Partners / Directors of Firm / Company. – optional.

(xv) Contractor’s Store address along with proof. -mandatory

(xvi) Other documents (if required by authority).

(xvii) Bidder has to submit the copy of complete type test reports / certificates of offered make of

major supply items (Any make approved by GUVNL & Its Subsidiaries Company) as required

in overhead work. The Certificates / reports should not be older than 7 (Seven) years –

(xviii) Bidder has to provide the authorization letters from the manufacturer / authorized dealer

of offered make material. Guarantee also required from bidder as well as OEM / authorized

dealer. – optional.

(xix) Experience as a sub-contractor shall not be considered for technical evaluation except

mentioned as per Clause No. 3.2 (v).

(xx) Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff &

labour for execution of work.

Those bidders who have successfully submitted all above requirements are to be considered for

further evaluation.

The above stated criteria are minimum and the PGVCL reserves the right to request for any

additional requirement and also reserves the right to reject the bid of any bidder, if in the

opinion of the PGVCL, the qualification criteria are not fulfilled.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

Lakhs, criteria stated at clause no. 3.2-(V) & 3.2-(Vi) shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 43 General terms and Condition.

3.3 Technical Criteria for awarding the contract to qualified bidder is as under

Similar Nature of Work: The bidder should have successfully completed or substantially

completed similar nature of work i.e. Erection, Maintenance & Dismantling of overhead

HT/LT Line, TC & HT/LT AB Cable Work in last 7 years ending last day of month previous to

the one in which bids are invited should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be

considered.

i. Experience in single completed work of projects execution in electrical sub-transmission /

distribution sector costing not less than the amount equal to 70% of the estimated

amount of the tender.

Signature of Contractor & seal

ii. Experience in two completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 40% of the

estimated amount of the tender individually.

iii. Experience in three completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 30% of the

estimated amount of the tender individually.

The similarity of work shall be pre-defined based on the physical size, complexity, methods/

technology and/ or other characteristics described, and scope of works. Substantial completion

shall be based on 80 (eighty) per cent (value wise) or more works completed under the contract

(Note: Substantial completion should not be defined in terms of percentage completion, rather

it should be based on functional consideration.) For contracts under which the applicant

participated as a joint venture member or sub-contractor, only the applicant’s share, by value,

shall be considered to meet this requirement. For arriving at cost of similar work, the value of

work executed shall be brought to current costing level by enhancing the actual value of work

at simple rate of seven percent per annum, calculated from the date of completion to the date

of Bid opening.

Certificate for ‘substantial completion’ of project/work/asset should contain two parts. Part -I

shall contain ‘financial value of work done’ and part-II shall contain ‘certificate of functional

completion of project/work/asset’.

3.4 Minimum Average Annual Turnover (MAAT) for last three years, ending 31st March of the

previous financial year, of the bidder should be at least 30% of the estimated cost of the tender

amount. In this regard, separate notarized certificate from CA must be submitted. UDIN no.

should be mention in CA Certificate.

3.5 Net-worth of the last Financial Year shall be positive. In this regard, separate notarized

certificate from CA must be submitted. UDIN no. should be mention in CA Certificate.

Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested.

Turnover for preceding year shall be considered subject to submission of provisional /

audited certificate from CA by the bidder.

3.6 Details of Partners/Directors of the Firm/Company.

• Partnership deed in case of Partnership firm.

• Memorandum of Association & Article of Association in case of Company.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than

Rs. 5 Lakhs, criteria stated at clause no. 3.3, 3.4 & 3.5 shall not be applicable for New

Quantity Allocation will be as per Clause No. 43 General terms and Condition.

3.7 Tender Fee:

3.7.1 The Tender Fee is payable as per Annexure-D, between the dates mentioned in Table No.

1, by either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender

document or by RTGS / NEFT / Online.

3.7.2 The digital copy of amount transfer towards Tender fee is to be uploaded with the tender

documents.

3.7.3 In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid and original copy of the same will have to be submitted at the Paschim

Gujarat Vij Company LIMITED Division Office City-2 Div., Jamnagar, within the dates & Time

mentioned in Table no 1 only.

Signature of Contractor & seal

3.7.4 The tender fee once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder. In case of online payment, no physical

document submission is required.

3.8 EARNEST MONEY DEPOSIT (EMD)

3.8.1 The EMD Amount is 1% of Estimated Cost (Tender Amount). The EMD payable, between the

dates mentioned in Table no 1 only. If the EMD amount is more than Rs. 3.0 Lakhs, it should

be paid either by RTGS / NEFT / Online or Demand Draft or Banker’s Cheque (in favor of the

Paschim Gujarat Vij Company Limited payable at _______ of any scheduled/Nationalized

banks) or through Bank guarantee from any scheduled nationalized bank decided by

Government of Gujarat time to time. Otherwise it should be paid either in Cash (up to Rs.

10,000/- only) at the office address specified in the tender document or by RTGS / NEFT /

3.8.2 In case of online payment, no physical document submission is required. The digital copy of

amount transfer towards EMD is to be uploaded with the tender documents. In case of cash

payment (up to 10,000/-), the scanned copy of cash receipt shall have to be uploaded with

bid and original copy of the same will have to be submitted at the Paschim Gujarat Vij

Company LIMITED Division Office City-2 Div., Jamnagar, within the dates & Time mentioned

in Table no 1 only.

3.8.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned

after the award of the contract.

3.8.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder pays the security deposit and signs the contract agreement. If the successful bidder

fails to submit a Security Deposit within 15days from the date of LOA of the contract or

fails to sign the contract agreement, then the EMD amount will be forfeited without any

notice or proof of damages etc and action for “Stop deal” will be initiated as decided by

3.8.5 No interest will be payable by the PGVCL on the above Deposit.

3.8.6 Validity of EMD (six) 6 months from the date of submission of bid for this Bid.

3.8.7 Tenders without Earnest Money Deposit by the firms/Name will be rejected without

entering in to further Correspondence in this regard and no reference will also be made.

3.8.8 The cancelled check of concern bidder is to be attached for further course action of

payment as per rule through RTGS/ by NEFT PGVCL.

4 Tender Papers & Specifications may be downloaded from web site

https://tender.nprocure.com (To view, download and on-line submission of documents)

and PGVCL web site www.pgvcl.com (To view & download only).

5 Bidders should be in touch with websites https://tender.nprocure.com & www.pgvcl.com

for information regarding revision/corrigendum/Amendment in tender till due date of

online submission and thereafter. No separate information shall be sent in this regards and

also not publish in newspaper.

6 It is mandatory for all the bidders to submit their tender documents/Technical bid with

scanned copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule

7 The Bidder must submit their Technical Bid & price bid online in electronic format only on

NProcure web site till last date& time for submission. Offers in physical form will not be

accepted in any case.

Signature of Contractor & seal

8 Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the

bidder, who remains present at that time.

9 The bidder shall have to submit their offer without any deviations in general terms and

conditions of the contract or in Technical specification/items. Tenders of such deviations

may also be rejected. Incomplete and conditional tenders shall not be considered.

10 Paschim Gujarat Vij Company LIMITED reserves the right to split up the work covered in the

scope of this contract amongst more than one contractor

11 Intending bidders should submit their tenders after studying all tender’s documents

carefully and visiting the site for satisfying themselves of actual site conditions, location and

accessibility of site and nature, extent of the work involved etc. Submission of tenders

implies that bidders have obtained all necessary information and other data required for

executing the work. No claim for extra charges on account of any misunderstanding or

otherwise will be allowed.

12 All approaches to the site shall be in the scope of bidders.

13 The successful bidder will not be allowed to give sub-contract of the works awarded to him

for any reasons what so ever without permission of the competent authority.

14 In the experience certificate, contractor has to furnish the details of similar works executed

by him along with the list of equipment, tools and tackles and manpower available with him.

15 Price quoted shall be firm, till overall completion of the work under contract and there will

not be any price escalation.

16 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified

in technical bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only

be opened. Price of bidders, who are not qualified technically as per requirement of

technical bid shall not be opened.

17 Offers shall be valid for the period of 180 days from the date of opening of price bid.

Bidders shall not withdraw tenders during the validity period, failing which their EMD shall

be forfeited during the period of 180 days.

18 All the works shall be carried out as per specifications attached with the tender as per REC

standards & Drawings. All materials procured (if required) should be confirming to relevant

Indian Standard issued by Bureau of Indian Standard and from approval of PGVCL.

19 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any

respect, are liable to rejection.

20 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures rates quoted in

words shall prevail. Further should there be any discrepancy between rate and amount that

rates shall prevail.

Signature of Contractor & seal

B. The bidder must clearly quote their rates in Schedule – B of this tender, in percentage

above than, below than or equal to, the tender rate in figure as well as in words.

C. The bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their tender

offered accordingly and the total amount should be clearly written in words & figure, in

offered accordingly and the total amount should be clearly written in words & figure, in

case of any discrepancy whatever written in words shall prevail. Company shall at liberty

to decide the matter as it deem fit.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part

of the tender. The tenderers must send in their tenders, only if the Company’s conditions

are acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the

tenderer before submitting the tenders.

G. Rates must be quoted without any conditions.

H. The rate quoted should be in percentage higher /lower/rate to rate.

21 Bidders willing to participate in tender should have valid digital certificate / Digital Signature

as per Information Technology Act 2000 using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who are

licensed certifying authority by Govt. of India.

22 AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL

may, for any reason, whether at its own initiative or in response to a clarification requested

by a respective bidder, modify the bidding documents by amendments.

The amendment will be notified, only on PGVCL Website & n-procure website in case of on

line tender, PGVCL will bear no responsibility or liability arising out of noncompliance of the

same in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

23 The tenderer Paschim Gujarat Vij Company Ltd. Reserves the right to reject any or all

tenders without assigning any reason thereof.

24 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A

bidder may be considered to have a conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

Signature of Contractor & seal

e) bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf

in a particular tender enquiry. One manufacturer can also authorize only one agent/

There can be only one bid from the following:

1) The principal manufacturer directly or through one Indian agent on his behalf; and

2) Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units,

or more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/ common business/ management units in same/

similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

25 Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders for particular quoted item, as above.

26 For erecting pole, the pits should be digging by using pole erection device (PED Machine)

wherever it is not possible to use PED machine in the area lick hard rock, small streets etc.

the permission of the engineer in charge shall be obtained for digging of pits as per

conventional method.

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to PGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

28 LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In

the event of any discrepancy in meaning, the English language copy of all documents shall

29 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL,

UGVCL, MGVCL, GETCO, DGVCL, GSECL) under GUVNL are under criminal investigation for

any kind of fraud for public and theft of material or/and with handlings the material and any

civil and/or criminal case pending at any stage than offer of such bidder /firm will be out

rightly rejected.

30 Conditional bids shall not be accepted.

Signature of Contractor Executive Engineer

Name of Seal, Details Ad PGVCL,D.O.CITY-2,JAMNAGAR

With Cell No/Fax

Signature of Contractor & seal

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT

For erection work 11 KV and L.T. Distribution lines and Transformer Centers.

(a) Erection of HT and LT Lines:

Site clearing and tree cutting, which come in the way of line, will be done by the contractor at his

cost. The Company will assist the contractor in getting necessary permission for tree cutting

etc. Any claim for compensation in above respect will have to be borne by contractor.

(b) Fixing of Pole Location:

The Points of pole structures, guys and earthing will be fixed by the department and will be shown

to the contractor. He should adhere to these locations in all circumstances unless directed by the

department to make any change. The Poles from One site to other site or at proposed locations

must be carted by loading on Tractor or Hand-Cart. The Poles shall not be carted by

toeing/Dragging with Tractor or Cart or with any other means.

(c) Pole setting:

Where poles are set in good solid ground, the depth of pit shall be 1/6 the height of the pole and

for grounds of any other nature, depth of pit shall be decided by the department. The poles and

guys must not be set at the edge of cuts or embankment where the soil is liable to be washed or

eroded out such setting should be avoided. While back filling, proper care should be taken for

filling of pit.

Extra payment is payable for hard soil or rock under the pole erection item which may be quoted

in the tender. The cost of damage done to the pole during erection will be recoverable from the

contractor. Pole, which is out of plumb/ out of alignment, shall not be accepted.

He should be able to render full account of the poles entrusted to him whenever the Supervising

Officer demands to scrutinize the same.

(d) Erection of Complete Single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the village,

excavation of pit, erection in position (with base plate where required), of 8 meter, 10 meter PSC

poles, 9 meter to 13 meter long rail or suitable size girder or any other suitable pole, fitting of

clamps and cross arms and fabricated materials, fixing of caution boards as per drawing, and

specification inclusive of painting numbering and anti climbing device. Generally vertical

formations will be used on each pole. However horizontal formations will have to be used in

special circumstances as per instruction of Engineer in charge.

(e) Special Two Poles Structure

Special two poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for transformer substation comprises of Excavation

suitable pits and refilling of earth erection in position of two nos. of 8 Meter to 10 Meter PSC

poles. 9 meter to 13 Meter long rails or any other suitable poles fitting of clamps and cross arms,

bracing, cross bracing etc. as per drawing exclusive of mounting transformer but inclusive of

mounting D.O. fuses/ A.B. switches, numbering fixing of caution Board and anti-climbing device etc.

The D.P. must be properly aligned and must be in plumb. Special structure if included will be erected

as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(f) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT Pin and

strain insulators, binding on insulators, jumpering. The jointing in HT line will be done properly as

per standard practice. Care must be taken in handling the conductor to protect against cuts,

scratches or kinks. The conductor must not be drawn over rough or rocky ground, when it is liable

to be damaged.

Signature of Contractor & seal

Wastage and cutting should be avoided as far as possible. Sag will be accepted as per RE Standard

in the materials account drawn for proper tension. The sag and spans will be maintained as per

drawing and design. The cross arms insulators must be so fixed that neither tilts nor bands from

position. The rate quoted should be per conductor route kilometer.

The span and sag, however, may vary according to sizes of pole available that these dimensions

will be specified by the field office before commencement of work. The sagging should be uniform

for all conductors and uneven sagging will not be allowed.

All the clearances should be maintained as per latest CEA (Measure relating to safety & Electric

Supply) regulation-2023 clause No-60 to

(g) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable

pit of 4' depth, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators must be

inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire strands at both

ends the stay insulator must be even and must presents neat appearance and good workmanship.

No stay should be left loose but should be tight and straight to withstand in say cyclone or sand

storm, the item includes refilling of earth and painting of fabrication material. If stays are not

required to be concreted, a pre casted cement concrete block will be supplied by the department

from his division store which the contractor will have to transport at his own cost to the site of

work and will have to use for fixing of anchor rod at site.

(h) Earthing:

The earthing arrangement shall be of pipe type/ plate type/ coil type as indicated in the drawing.

The earthing pipe/earthing plate/earthing coil supplied by the company shall be used as per

specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing

pipe/earthing plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must be

buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground along the Pole. The

Coal and salt will have to be supplied by the contractor at his cost. Erection of earthing should be

carried out by digging separate pit of 1.8 meter for each earthing under the supervision of the in

charge. No amount will be paid if the work is not done in accordance with these instructions. At

least 10 KG of charcoal and 10 KG of salt should be invariably used by the contractor at his cost

and refilled the earthing pit with the alternate layers of coal, salt and earth. Earthing carried out

in pit of pole will not be considered and no amount will be paid for such type of earthings.

(i) Guarding:

The guarding will have to be provided between crossing of HT and LT lines, at the road crossing,

crossing of telephone and telegraphs line and such other places as indicated by the department.

The work comprises of fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross

lacing wires complete. Any special type of guarding if required will be designed and erected by

the contractor as per requirement of department. The ground clearance, line to line clearances

etc. to be maintained as per latest safety regulation-2023 of CEA.

(j) Paint

ing and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of

approved aluminum paint, all fabricated material will also be painted in a manner shown above,

there should be sufficient interval between every coat of painting in order to allow for drying.

The bolts and nuts shall be dipped in anticorrosive oil before insertion. The lower portion of steel

poles up 3 fit above ground level shall be cleaned of all dust and rust. This surface should be

given a base coat of red lead and an additional coat of black bituminous paint before inserting in

the ground. The good quality paint will be supplied by the contractor and should be of I.S.I mark

and will be got approved from Executive Engineer, prior to starting work. Name of the feeder and

Signature of Contractor & seal

pole number has to be written on all the poles in English or Gujarati as per instruction of

Engineer In-charge. The colour of back ground and name / number must be of contras colour.

P.S.C poles need not be painted but should be properly cleaned and all accumulations of earth,

dirt etc, should be removed but fabrication material has to be painted. It is suggested to get one

coat of red oxide and two coat of silver paint at the MS fabrication material.

(k) Muffling:

Unless Specified concreting is to be done for Girder Poles/Guys only. no any PSC Pole/Guys to be

concreted without any special reason. The Concreting of PSC Poles must be approved by

concerned Executive Engineer prior to execution. Concrete for Muffling of poles and stay rods

should be cement one part sand two parts and four parts metal (1:2:4). Muffling is not to be done

for PSC poles. Sand shall be clean and composed of hard siliceous grains. It shall be free from clay

or organic matter. Metal should be having sound hard and durable stone size ½” to ¾” sieve.

Drawing of Muffing are attached.

(l) TRANSFORMER CENTER:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type mounted on two

poles structures as per standard drawing and comprises of, Erection of poles with necessary

earthings.

One set of HT D.O fuses/ AB Switch.

11KV 10 to 200 KVA transformers complete with its accessories.

One set of HT lightning arrestors.

Fixing of Distribution box, cross arms and branching with earthing as per drawing,

necessary wiring of appropriate size of cables.

Stays with insulators, numbering, fixing of danger board and anti climbing device.

Three independent separate pipe type earthing/plate earthing / coil earthing should

be provided on either side of the transformer center and one at middle of the

transformer center. One separate earthing for LA, one separate earthing for

transformer neutral and one separate earthing for transformer body and other metal

parts including distribution box. Each consisting of one or more earth connection to

earth pit.

The rate should be quoted inclusive of transportation of distributions transformer

from the Company's stores to the site of erection. The cost of damage done to the

transformer is recoverable from contractor.

(m) Stringing of HT/LT Arial Bunched Cable

This includes stringing of Arial Bunched Cable with providing and fitting of necessary

accessories like dead end clamps, suspension clamps, insulation piercing connectors, Eye

Hooks, HT termination kits, jumpering etc. Care must be taken in handling the cable to protect

against cuts, scratches or kinks. The cable must not be drawn over rough or rocky ground,

when it is liable to be damaged.

(n) INSTRUCTIONS TO BE FOLLOW BEFORE STARTING WORK

Before starting the work (New, alteration or addition) and during the progress of works the

contractor must obtain line clear whenever necessary from the concerned officers of this

department or other. During transportation or erection, if any accident occurs or any liability

arises due to non-observance of rules / instructions, contractor will be solely responsible for

All conductor, earth wire and stay set must be tight. Stay rod pit must be as per the

specifications. The entire pole must be in plumb. Fabrication fitting on pole must be tight.

Span of HT/LT line shall have to be kept as per site survey done by Engineer In-Charge and as

per site situation.

Signature of Contractor & seal

So long as the line is not handed over to the company, the responsibility of its safe custody and

of all fixture and materials etc. lying with that of the contractor will be that of the contractor.

PROCEDURE TO BE FOLLOW FOR GETTING MATERIAL FROM STORES

A. Issue of materials:

The following materials shall be supplied by the PGVCL free of cost for use on the works to the

contractor as required from RSO / Divisional Stores as well as from the sub-division store if

any. The transportation will have to be arranged by the contractor at his cost (except poles of

all types.)

List of Materials:

1. All types of Conductors & AB Cable.

2. The pole will be supplied by PGVCL at convenient place near place of work within 4 KM.

Contractor has to cart poles to the destination from the location where poles staked by

PGVCL within the radius of 4 KM at his cost.

3. HT-LT insulators with hardware.

4. All fabricated steel material with bolts and nuts.

5. G.I wire, earthing plate, earthing coil, earthing bolt, earthing pipes.

6. Distribution Transformer, LT Dist. Box, lightning arrestors, HT D.O. Fuse, AB switch with

accessories, PVC cable.

7. Danger board, anti climbing device of barbed wire.

8. Stay set material.

9. All types of Bolts and nuts to be supplied by company as per availability in store, if not,

Contractor has to provide the same and at the rate prescribed by company time to time in

statement of rates(SOR) will be reimbursed to the contractor.

The rates quoted should be inclusive of required all type of bolts and nuts (except LT

Shackle bolt) and transportation cost of all type of materials to site from the stores.

B. The quantities in the Schedule are approximate. Actual quantities may increase or decrease

according to the local conditions. The department reserves the right for revising or omitting

any of the quantities to be erected during the execution.

C. The contractor will draw and will be given only those materials and in anticipated quantities

that are just sufficient for the works to be carried out by him.

D. The materials will be issued to the contractor himself or his duly authorized representative

only. The contractor at the time of drawing materials from the stores shall have to give letter

of authorization in triplicate to the concerned sub-divisional officers, specifically stating the

names of the persons who will draw materials form the store on his behalf and would sign the

requisitions for and on behalf of the contractor and shall be binding upon the contractor. In

case if any authority or power of attorney is to be terminated, written instructions in this

respect must be intimated by Registered Post to the Executive Engineer and concerned sub-

divisional office.

E. The contractor should get the requisition, three days before requires the materials on site,

from the Engineer-in-charge, for the material as per technical sanction. All the materials

mentioned in the requisition should be issued from Divisional store to the name of contractor

with scheme. No any material should be drawn departmentally for the work allotted to the

contractor.

Signature of Contractor & seal

F. In case of loss or damage to materials, contractor will be responsible for the same, he has to

lodge FIR regarding loss of material. Action will be taken as per discretion of PGVCL, the cost

of the same will be recovered from the Contractor at stock issue rate plus 15% overhead

charges with applicable TAXES and shall be considered as final and unchallengeable.

All the materials issued by PGVCL shall be transported to the work site on same day and to be

preserved in safe custody at pre notified stores, failing to which PGVCL shall initiate Police

action. Similarly, as per instruction of Engineer in Charge, you have to credit the material at

PGVCL store without any loss of time failing to which PGVCL shall initiate Police action.

G. The contractor will be fully responsible for any damage, breakage, loss or theft of materials

during transit or erection issued to him from stores till the time the work is handed over to

and taken over by the Company. The cost of damage shall be recovered from him as stated

above in F.

H. All materials supplied to the contractor shall remain the absolute property of the company

and shall on no account be removed from the site of the work and shall at all times be

opened to inspection by the Engineer in-charge.

I. Any such materials remaining unused and in perfectly good condition at the time of

completion of the contract shall be returned to the company store for which no carting

charges are payable to the contractor.

J. The contractor will have to make his own arrangements to keep the materials under lock and

key (i.e. Store) and address of all the stores to be submitted before commencement of work.

He will be responsible for theft or loss on account of any reason what so ever.

which can be supplied by the Engineer In-charge for reference at the request of the All the above

instructions have been read by me thoroughly or have obtained the thorough understanding of

the same and are acceptable to me unconditionally.

Signature of Contractor & seal

GENERAL TERMS & CONDITIONS

1) The work should be strictly as per specifications and approved drawings of the Company

contractor. The inferior and unsatisfactory work is liable to be rejected.

Before commencing the erection of lines, the contractor will be provided with the schedule

and the detailed layout map (proposed sketch). The work will have to be carried out as per

programmed laid down by department and under the entire supervision of PGVCL’s deputed

supervisor and contractor should employ his qualified supervisor who could supervise the

works throughout and he should remain present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable

to locate poles at such points, special precautions about foundation will have to taken and

work carried out as per instructions of the Engineer In-charge.

No tools will be supplied by the department. The work if found inferior and not up to standard

of the Company is liable to be rejected at the risk and cost of the contractor. Any expenditure

incurred for rectification work carried out by department will be recovered from contractor’s

bills, if the contractor fails to rectify the inferior work done by him in spite of the instructions

to rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the

work has been carried out.

2) Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason

be assigned for the rejection. It is also not binding on the Company to disclose any analysis

reports of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any

reason thereof.

Any tender who does not comply with the above requirements is liable to be rejected.

3) Security Deposit:

The successful bidder shall have to pay security deposit of within 15 days from the date of

issuance of LOI/LOA of an amount equivalent to 5% of the value of the work to be allotted to

him and as mentioned in LOI / LOA.

The Security deposit is payable the option of PGVCL by: (a) Demand Draft (b) Bank Guarantee

to cover execution period and, from any Nationalized /schedule Bank Payable at

______________. The Security Deposit will be returned to the Contractor without any interest

after the successful completion of work and submission of No Objection Certificate by concern

4) Contract Document:

The successful bidder, whose tender is accepted will have to execute a 300 Rs. stamped

agreement in standard form with the company and will have to sign the contract booklet viz.

Tender and contract for works at his own cost. In case of partnership firms, necessary

partnership documents, in original along with its copy will have to be produced for

verification along with authority to sign the bills measurement and enter in to contract as

well as correspondence with the company. Wherever required necessary power of attorney

will have to be produced especially when the partnership deed is silent on the point of

authority to deal with the Company. The contractor will have to execute the documents and

sign the booklet “Tender and contract for work” before starting the work.

Signature of Contractor & seal

If a contractor happens to be a sole trader, he will have to produce an affidavit made before

Magistrate to that effect.

5) TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc.

payable on equipment/material components, sub- assemblies, raw materials and any other

items used for the bidder's consumption or dispatched directly to the owner from its sub-

supplier and any such taxes, duties levies additionally payable shall be to bidders account

and no separate claim on this behalf shall be entertained by the PGVCL.

5.2 PGVCL’s GSTIN Registration Nos. is _24AADCP1453C1ZZ_

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted

under the Provisions of the law.

5.4 “In case any tax or duty is newly introduced by the Government applicable for this

contract with effect from the next day of the date submission of the bid and if the

contractor is required to pay new tax or duty, then the owner shall reimburse the

contractor the new tax or duty so paid by the contractor against submission by the

contractor of documentary evidence to the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules

and rates for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will

be on the part of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government the applicability of GST and Cess, etc. in respect of this work. No separate

claim in this regard will be entertained by the PGVCL, as it is the responsibility of the Bidder

to pay all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and

Cess as applicable which will be paid extra on a given taxable goods and/or services within

the original contractual delivery period. The amount of GST/ and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST/ and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by

you, it will be immediately passed on to the COMPANY, without /COMPANY making any

specific Claim, for the same, either from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the

rate of GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. /COMPANY may

at its discretion consider such offer with presumption of highest applicable rate of

GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during the tenure

Signature of Contractor & seal

of the contract, the rate mentioned in the price bid shall be final and any additional GST

will have to be borne by the Bidder. In no case additional amount towards tax or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not

be applicable in case of Supplier / Contractor has opted for Composition Scheme under

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention

in acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, miss-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier /

contractor on account of GST charged from the company; such refund shall have to be

passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the supplier / contractor.

5.12 The Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit. Further, the contractor shall have to submit the

CA Certificate depending on contractors’ payment option i.e, monthly/quarterly clearly

specifying that the GST/Taxes collected from the PGVCL is paid to the respective

Government Department by contractor.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract,

the provision of PGVCL’s statutory variation clause shall apply.

5.14 Input Tax Credit Benefit in the event of any statutory increase in the rate of Input

Tax Credit and / or due to inclusion of any other additional item of their inputs/input

services under the ambit of the Input Tax Credit provisions under the GST Act, subsequent

to the date of submission of the offer, the same should be passed on to COMPANY and

you should inform such changes to COMPANY from time to time.

5.15 The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the Owner or the Contractor in pursuance of the Contract. In addition,

the Contractor shall be responsible for payment of all Indian duties, levies and taxes

lawfully assessed against the Contractor for his personal income & property only.

6) Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess

in the taxes subsequent to your offer if it takes place within the contract period will be

PGVCL account subject to the claim being supported by documentary evidence. However,

if any decrease takes place during contract period the advantage will have to be passed on

PGVCL. Statutory Variation clause shall not be applicable in case of Supplier / Contractor

has opted for Composition Scheme under GST.

7) INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate will be

issued to the contractor.

Signature of Contractor & seal

8) Welfare Cess:

Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the

same to the respective Govt. Department. Tax will be deducted as per applicable statutory

rules. Contractor should quote accordingly i.e. inclusive of welfare cess.

[a] On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess

Act and submit the documentary evidence to the concerned office.

[b] Before release of payment of first R.A. Bill, the contractor has to submit the

documentary evidence of registration. Only thereafter, the bill will be processed for

9) Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be

subject to the exclusive jurisdiction of City-2 Division, Jamnagar.

Addressing Tenders: Tenders must be submitted in envelops which must be properly

sealed by the tenderers with their office seal and must be super scribed with the

following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see

that the tenders are received in company office or tender box within the stipulated time

and date. The envelope must bear full address of the tenderer.

10) Additions and alterations of any kind in tender forms, conditions etc by the bidder without

the consent of the undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures, rates quoted in

words shall prevail.

b. The bidder must quote his rates net lowest and the rates not confirming to the unit

specified in schedule may not be considered even though they may be lowest.

c. The rates must be stated for each item separately and in addition percentage of reduction

in the total price if any should also be quoted.

d. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

11) The rate quoted should be in percentage higher /lower / rate to rate.

12) The company’s general conditions of contract will apply to all the contractors and he is

deemed to be fully aware of the company’s general conditions of contract for the works in

respect of security deposits, penalty for late completion of work etc and any ignorance of

these conditions will not exempt the contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions and

conditions of contract contained in booklet and has made himself aware of the scope and

specification of the work to be done and of the conditions and rate at which stores etc. will

be issued to him and local conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion of the

competent authority whether to award more than one work or not without assigning any

reason thereof.

Signature of Contractor & seal

13) In case of any discrepancy between Tender Document condition and the General Conditions

of Contract attached to Tender Document, the condition mentioned in tender document is

14) Any amount payable by PGVCL / Any Circle Office of PGVCL / Any Division office of PGVCL

under any order / sub work order to the contractor can be adjusted against amount

receivable by PGVCL / Any Circle Office of PGVCL / Any Division office of PGVCL / GUVNL or

any of its subsidiary company. The contractor will have no objection whatsoever for the

15) Safety:-

Before starting any work by the labour of the contractor, it will be the responsibility of the

contractor to obtain line clear from the concerned officer / employee.

Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools

and Tackles for Safety are to be arranged by Bidder only.

No any work should be carrying out without supervisor of the company for safety point of

view. Contractors should observe all the safety rules during execution of work.

The contractor will have to see that labours working on the site should utilize all safety

equipment like helmet, safety belt, hand glows, safety shoes and tool-tackle. If any labour

found without safety equipment at site during execution of work, it is fully responsibility of

contractor for any accident occurred.

The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does

not take any responsibility in case of accident or injury to the workers. The safety, security

of men, materials and equipment shall be sole responsibility of the contractor.

The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his

Supervisors and labours to execute the work mentioned in Tender. On violating or breaking

the Safety Rules and Regulations, and if Supervisors/Labours are found without Safety

Gadgets, “The Company” reserves the right to take actions as per the terms and conditions

mentioned in Tender without any prejudice.

The Company is not liable for any injury or damage to contractor’s workman or his

equipment respectively during execution of this contract and the Company will not pay any

compensation for any reasons whatsoever. The contractor is also responsible for any

damage to private property i.e. standing crops in farms or Gram Panchayat property etc.

16) The contractor shall not demand or accept any help from the intending consumers in line

erection works or in transportation of materials.

17) Whenever there is an excess work carried out by a contractor beyond the technically

sanctioned amount against the work order given, the approval for the excess quantity of

work done should be obtained from the competent authority as per Company rules.

18) The erection work should be started from the date of commencement given in the order

and should be completed within the prescribed period for each work. The contractor is

bound to complete the work within the specified period of each separate work order given

by Executive Engineer.

The contractor will be given the separate order for each work on the basis of the rate

contract order. The date of commencement and date of completion of work will be

Signature of Contractor & seal

mentioned in the order, which the contractor has to agree; otherwise the penalty will be

levy for the late completion of work as per Clause No.-32.

19) Priority of work would be decided by the Executive Engineer / Deputy Engineer of SDn and

contractor shall carry the work within the stipulated period of the order given by the

Executive Engineer.

20) You will have to submit fortnightly progress report regularly in duplicate to Engineer in

Charge and Executive Engineer City-2 Div., Jamngar. If found that the work is

unsatisfactory or not progressing as per schedule, then any action would be taken by the

PGVCL as may deemed fit to see that work is completed at the risk and cost of contractor.

The completion time allowed for each Sub Work Order shall be strictly observed.

21) The contractor must have adequate resources and manpower of skill/unskilled personnel

to undertake the work at different places simultaneously.

22) The contractor will submit the final bill/ sub-work order bill within one months from the

work completion date.

23) The payment will be release within thirty days after submission of bill and all relevant

documents with invoice or part thereof whichever is later.

24) The contract will remain in force for the period of ___year from the date of issue of work

25) TERMS OF PAYMENT:

a) The payment will be made to the contractor by ECS/RTGS/NEFT subject to an advance

stamped receipt being received from payee.

b) The payment will be done after successful completion of scope of work of each sub-work

order after furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue of work

certificates by the Engineer in charge, for the quantum of work completed.

d) Deductions from Contract: Price All costs, damages or expenses which the Owner may have

paid, for which under the Contract the Contractor is liable, or any other retention award will

be claimed by the Owner. All such claims shall be billed by the Owner to the Contractor

regularly as and when they fall due. Such bills shall be supported by appropriate and

certified vouchers or explanations, to enable the Contractor to properly identify such claims.

Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may

then deduct the amount, from any amount due or becoming due by him to the Contractor

under the Contract or may be recovered by sections of Law or otherwise.

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of payment

mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified

activities complete for each sub work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn

with all relevant documents.

Signature of Contractor & seal

3. Payment of last sub work order shall be made after the work order is completed and the

line is handed over and accepted by the Engineer – in- Charge in all respects subject to

furnishing of performance guarantee of equivalent amount for the guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall be

subject adjustment based on actual quantities executed and certified by the Engineer – in

– Charge.

5. Payment of the actual material used and work done will be paid on above basis.

resentation of Bills

The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern

Deputy Engineer of Sub Division Office. These bills shall be serially numbered.

Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for each

item. Location wise inventory of all the material used is to be submitted in detail. All

required documents including EPF should be produced by the contractor along with bills.

Work Completion certificate duly signed by Contractor for which Bill is submitted.

For non-submission or part submission of above information, no bills shall be processed.

The digitally signed bills along with supporting documents should be uploaded in the VMS

portal by supplier.

27) Recording of measurements

If the work has been carried out satisfactorily, the contractor with prior intimation from the

Company Officers shall have to witness the inventory on the appointed date within the

days of the completion of work. If contractor fails to come to the appointed date a notice

under Registered cover with A.D. will be served on him to witness the recording of inventory

prior appointment with the Company officer within ten days of receipt of notice or within

such extended period applied for by the contractor and granted by the Company Officer. If

the contractor still fails to come for the recording of inventory within the original or

extended period of time granted by the Company officer then the recording of inventory and

recording of measurements thereof will be carried out thereafter unliterary by the Company

Officer and the same shall be finalized by the Company’s Officer and the same shall be

binding on the contractor, no request then will be entertained.

28) Submission of materials account by contractor:

The contractor shall submit material account with each bill. Also he shall on completion of

the work have to prepare and render the final detailed material account of the materials

received by him from the Company store within 15 days from the date of inventory, if

however, the contractor does not render the material accounts a notice shall be issued to

the contractor under Registered A.D. to render the materials account within ten days from

the date of issue of the notice. On default, the material account will be finalized and the

recovery made as per the Company account and procedure which shall have to be accepted

by contractor and disputes if any raised shall not be entertained. The balance materials also

will have to be returned by the contractor within 7 days from the date of technical scrutiny

from Division office.

Material Accounting for work duly certified by Engineer- In-charge.

Signature of Contractor & seal

The contractor will not be allowed to transfer materials from one work to another without

the written permission of the Executive Engineer justifying the reasons for such transfer.

The contractor will have to use the materials on the work for which they have drawn.

29) On completion of work the contractor will inform the concerned DE in writing and DE will

see that if any rectifications are to be required, will intimate to the contractor within

days in writing from the date of receipt of the letter from the contractor to complete the

rectification works within 7 days. If the contractor fails to do the rectification additions or

alterations etc within the above time limit, then the same will be got done through other

agency or departmental staff at the risk and cost of the contractor without giving any

further notice or any intimation. No complaint will be entertained from the contractor in

this regard and amount will be recoverable with 15% supervision charges.

30) Contractor has to take Earthing & utilization of CC Block in stay set certificate from the

PGVCL supervisor (Line Staff) and it is to be submitted along with the final bill.

31) Audit Inspection

PGVCL reserves its right to carry out random and surprise inspection at any time of the

ongoing work / completed work for ensuring its quality and compliance with the REC

standards OR CEA construction standards OR any Indian Standard OR Technical

specifications of PGVCL. If during such audit inspection, any violation of Standards OR

Safety regulation is observed, which may be unsafe for the general public or for the

employee of Distribution licensee, PGVCL shall intimate the Contractor immediately by

any written communication medium (either through mail / letter) and on such intimation,

the contractor shall rectify such defects, within such period, (as may be specified by the

PGVCL, depending upon the quantum of such defects) and shall submit the written report

along with site photographs indicating such rectification to the Engineer In-Charge.

Nevertheless, following actions shall be taken against the Contractor on detection of

substandard work.

31.1 On first instance, a stringent penalty of 3% of total value of Sub-work order shall

be imposed. In addition to the above, if the contractor fails to rectify the

substandard work despite being served the legal notice under clause 31, PGVCL

shall get the work rectified through the other contractor and shall recover the

total expense incurred for such rectification including labour and any other

amount paid to the other contractor as the case may be which it has to incur for

such rectification.

31.2 On detection of second instance of Substandard work in the same work order OR

in different work order(s) under jurisdiction of PGVCL, the defective/substandard

orders shall be terminated by following procedure as mentioned in tender terms

and conditions in addition to the actions as mentioned above in Clause 31.1.

31.3 On detection of third instance of Substandard work in jurisdiction of entire PGVCL

by same contractor during the last three years, the Contractor shall be stop-dealed

after following due procedure and after giving opportunity to represent as per

principles of natural justice.

Signature of Contractor & seal

Definition of Substandard work

The work executed by the Contractor, which is not in compliance to the REC Construction

standards or CEA Construction Standards or any Indian standards (IS) OR violates the

provisions of GERC Distribution Code or Grid Code or CEA Safety regulations or in

contradiction to any tender condition as amended time to time, shall be considered as

Substandard work

32) PENALTY

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly

observed by the contractor. The work shall throughout the stipulated period of

contract proceeds with due diligence (time being essence of the contract).

32.2 The execution of this contract shall be completed within 12 months after

commencement period of 30 days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub

Order, penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if

any) subject to ceiling of 10% plus applicable tax (if any) of the Sub Order Value

with applicable taxes. This will be deducted from the bills payable either against

this contract or any bank guarantee or any other amount payable under any

contract with the PGVCL.

32.4 For calculating delayed portion, start date of sub work order for penalty calculation

will be the Day / Date on which the last material is issued against the Sub work

order and final date of actual completion of work shall be consider. The penalty will

be invariably deducted from the bill of the contractor and no refund will be given

unless the competent authority approved the waiver/ reduction in penalty. In case

of material supplied late by PGVCL to the contractor, clause no. 32.11 shall be

applicable.

32.5 The concern field office of City-2 Division / __________ Circle will issue sub work

order as a part of contract as per requirement. The work completion period of each

sub work order will be decided by concern Engineer-in-Charge from the date of

issue of sub work order. The delay of commissioning is liable for penalty.

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with

excess material credited to store to be submitted by contractor within 30 days from

the date of work completion. If the bill for the work, after reconciling inventory

given to contractor and depositing back the surplus material to respective RSO /

Divisional Stores, is not submitted within one months from the work completion

date as per work completion date, then penalty @ Rs. 500 per week or part thereof

plus applicable GST subject to maximum of 10% of Sub Work Order value plus

applicable GST will be deducted.

32.7 Penalty for violating safety rules: During the execution of Work, if

Contractor/Labour are found violating the Safety rules and Regulations, then

Engineer-in-Charge will serve the warning Notice on first Instance. On second

Instance the amount of Fine will be Rs. 500.00 or 0.1 % of amount of SWO

(Whichever is higher) with GST and cess. Even If after above two instances, still

Contractor found violating Safety Rules and Regulations then Procedures for Stop

dealing shall be initiated against him as per rules and regulations.

Signature of Contractor & seal

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond

the control of contractor and / or if Municipal Corporation or Nagarpalika or Local

Government Bodies or any other utilities do not allow to execute work or any

ROW issues; stoppage period will be allowed for such period subject to

submission of representation with documentary evidences. Stoppage Period will

be approved by next higher authority of order approving authority.

32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole

or in part by either party of any obligation under this contract shall be prevented or

delayed by reason of any war, hostility, act of the public enemy, civil commotion,

sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes

lockouts or acts of God (hereinafter referred to as event)”, then provided notice of

the happening of any such event is given by either party to the other within twenty

one days from the date of occurrence there of neither party shall by reason of such

claim for damages against the other in respect of such nonperformance of delay in

performance, and work under the contract shall be resumed as soon as practicable

after such event has come to end or ceased to exist, and the decision of the

Managing Director as to whether the work have been so resumed or not shall be

final and conclusive.

32.10 Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated

time limit. However, if on account of reasons beyond one’s control as laid down in

the Force Major Conditions, PGVCL may consider extension of contractual period

with or without statutory variations and with or without price variation.

32.11 Work completion period shall be reckoned from date of issue of material for

particular sub work order. However, decision of Executive Engineer of division with

Supt. Accountant (Exp.) will be authorized for finalization of work completion

period if any dispute.

32.12 In case, it is not possible for the successful bidder to continue the work either due

to heavy rains or other reasonable causes, such facts should be immediately

brought to notice of the Engineer In Charge. If the reasons for stopping the work

are genuine the Engineer In Charge may ask the successful bidder to start the work

again as per condition. The period of such stoppage will not be considered as a part

of working days moreover the successful bidder cannot claim compensation for

such stoppage.

32.13 It will be the responsibility of the contractor to intimate the closing down and

recommencement of work at all stages to the engineer in charge or vice versa in

writing with reason for the closing down of the work with specific of days for which

work will remain closed.

32.14 In case of failure on the part of the contractor, his claim for extension of time limit

will be entertained with penalty.

32.15 In case, intimation is not given in these regard, the reason for delay will not be

accepted. However, time limit extensions will be considered only after execution of

the sub work order fully and upon submission of documentary evidence for the

reasons of delay. Extension of Contractual period will be approved by next higher

authority of order approving authority.

Signature of Contractor & seal

32.16 However, time limit extensions will be considered only after execution of the

contract fully and upon submission of documentary evidence for the reasons of

32.17 In case of extra ordinary situation like COVID-19 Pandemic or any lockdown

situation or rainy season etc. force majeure clause will be applicable and stoppage

period in execution of work may allow, if required.

33) FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

33.1 War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo;

33.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from

any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive,

or other hazardous properties of any explosive nuclear assembly or nuclear

components thereof;

33.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

33.4 Riot, commotion or disorder, except where solely restricted to employees of the

Contractor.

33.5 Neither party shall be considered to be in default or in breach of his obligations

under the Contract to the extent is that performance of such obligations

prevented by any circumstances of Force Majeure that arise after the date of the

Notification of Award.

33.6 If either party considers that any circumstances of Force Majeure have occurred

which may affect performance of his obligations he shall promptly notify the other

33.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavor to continue to perform his obligations under the Contract so far as

reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the

steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall not

take any such steps unless directed so to do by the Engineer-in-Charge.

33.8 If circumstances of Force Majeure have occurred and shall continue for a period of

180 days, notwithstanding, the Contractor may by reason thereof, having been

granted an extension of Time for Completion of the Works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at

the expiry of the period of 30 days Force Majeure shall continue, the Contract shall

terminate.

34) Rate to be deducted for not carrying out the work.

a) Rate to be deducted for not carrying out work like Feeder name is not done as per

standard specification, distribution box with wiring if not issued by PGVCL, Transformer

is not mounting etc. as per discretion of PGVCL.

b) If earthlings of pole or DP structure is not found in a separate pit as per standard, then

such bill will not be recorded.

c) All empty conductor drums will have to be returned by the contractor at concern

Divisional Stores, failing which Rate to be deduct as per discretion of PGVCL.

Signature of Contractor & seal

d) GST at the applicable rate will be added to rates / amounts mentioned above.

35) Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act

will be deducted from bill as per applicable rate, if applicable.

36) ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreement touching the agreement or subject matter thereof, arising out of

or in relation there to and whether as to construction or otherwise shall be referred to the

decision of the Sole Arbitrator, appointed by the MD of COMPANY, for that purpose, who

shall be a retired High Court Judge or retired District and Sessions Judge, and the decision of

the said Arbitrator shall be final and binding upon the parties. Reference to the arbitration

shall be governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as

amended from time to time and the rules made there under.

37) If any work not carryout out satisfactory deduction will be made as per prevailing cost data.

However Executive Engineer – _PGVCL_, City-2 DO is the final authority and decision will be

acceptable to all.

Executive Engineer – PGVCL , City-2 DO has full right to accept or reject any tender without

assigning any reason.

All the successful tender has to carried out the work under PGVCL competency as per

assigned by competent authority.

38) REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

39) CARTEL:

If, the Company during the procurement/Works process, observes or suspects any activity

on the part of bidders or obtains any knowledge which indicates the existence of cartel

formation amongst the bidders or apprehends the possibilities of cartel as defined under

The Competition Act, 2002, the Board of the Company being a government Company

involved in public procurement work, reserve all rights to allot quantities to such bidders,

who are not part of the cartel, in any manner deemed fit in the interest of the Company

without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition

Act/other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

discretion.

40) Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is

opened, all Bidders shall be given equal opportunity.

41) Price Evaluation:-

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

Signature of Contractor & seal

If more than one party is to be considered for placement of order, they will have to match

their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting

Authority) may go to the L-2, L-3 and so on depending upon the requirement at PGVCL’s

In case of bid found quoted with abnormally low rates, PGVCLs may reject the offer at its

sole discretion after examining quality and resources of bidders with due approval of next

higher authority.

42) If work is not started / completed within stipulated time limit period, then contract be short

closed with applying risk purchase and Security Deposit is to be forfeited with put on black

listing or stop deal for the period decided by the competent authority.

43) QUANTITY DISTRIBUTION

43.1 PGVCL may allot quantity to L-1, L-2 and so on bidders depending on the

requirement subject to matching final rate of L1 bidder.

43.2 The competent authority of the PGVCL as per delegation of power shall decide to

consider nos. of bidders for placement of order under ARC, at its own discretion

and considering field requirement. However, PGVCL would not place order on

more than 50% of the total bidders who are bidding for the order.

43.3 If L1 bidder is experienced / regular bidder, heavy weightage in order placement

will be given to L1 bidder.

43.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 30% of

43.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 30% of

tender quantity / amount.

43.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment

from the total amount / quantity allotted to new bidders.

from the total amount / quantity allotted to new bidders.

In case of L1 bidder backs out from tender process before allotment of order or during

tender process, PGVCL has right to call next lowest bidder/bidders to execute work at least

as per L1 offered rate

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than

Rs. 5 Lakhs for specific single work, experience criteria may be kept in line with Important

instruction for submitting the Tender Clause No: 3, Technical & Commercial. Accordingly,

this clause may be adopted / deleted while inviting tenders).

44. CONTRACT QUALITY ASSURANCE:

44.1 The Bidder shall include in his proposal the Quality Assurance Program containing the

overall quality management and procedures which he proposes to follow in the

performance of the Works during various phases as detailed in relevant clause of the

General Technical Conditions.

Signature of Contractor & seal

44.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed

for the execution of the Contract. PGVCL reserve the right to inspect the work at any

stage of contract i.e. during the execution and after the execution of work.

44.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous

supplies made performance reports etc. However, in case of orders are placed, specific

approval shall be obtained from the PGVCL for the vendor supplied materials. The quality

assurance program shall be furnished for each material separately for approval.

45. SECRECY:

The technical information, drawings, specifications and other related documents forming

part of the enquiry or Contract are property of PGVCL and shall not be used for any other

purpose, except for the execution of the contract. All rights related to the technical

specifications, drawings and records are reserved by PGVCL only and no part or partial

should be reproduced, copied or alter without prior permission to PGVCL in writing. In the

event of the breach of this provision, PGVCL can claim the damages caused by such

46. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

46.1 Has submitted fake, false or forged documents/certificates.

46.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and

unless it is sought for.

46.3 Has tampered with the stipulated tendering process.

46.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions.

46.5 Has committed breach of contract or has failed to perform a contract or has abandoned

the contract.

46.6 Has failed to provide suitable expertise for the work as per prescheduled program

46.7 Has failed to submit all the necessary Test reports/documents within time schedule / as

per Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the firm.

46.8 Has indulged in construction and erection of defective works.

46.9 Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame, as specified by the company.

46.10 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorized disposed of materials/ documents/

drawings/ tools or plants or equipment supplied by the Company

46.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

46.12 Has unauthorized obtained official company information or copies of documents, in

relation to the Tender/Contract

46.13 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

Signature of Contractor & seal

46.14 Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

46.15 In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

46.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

47 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

47.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

47.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the

list of Stop dealing / Banned for business dealing in any Company of GUVNL and its

Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be returned.

47.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall be considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

47.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

47.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encased and appropriated.

47.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall

be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies &

for all Services of the Firm.

47.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/

Banned for business dealing.

Signature of Contractor & seal

47.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

47.9 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-E

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has

not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and

it’s any Subsidiary Companies.

48. Relationship with employee:

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest (i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not

deal with such Company/Firm at all.

Bidder therefore, must specifically disclose this fact in his technical bid. Non –disclosure of

such facts would immediately disqualify the Bidder for further dealing with the tendering

Company”

49. Usage of “Call Before You Dig” application:

“Permission letters granted online/offline for enforcing use of ‘Call Before U dig’ mobile

application for any work involving excavation activity.” (Contractor/Bidder has to register

themselves as Excavator/Digger in “Call before you Dig” application and for any

excavation/digging work, contractor has to take permission/NOC from “Call before you Dig”

application)

50. GUARANTEES

The Contractor shall guarantee in accordance with the Contract documents and free from

defects in material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE

Pipes etc. and workmanship for a period of twelve (12) calendar months from date of

completion of sub work order by contractor. For the same, sticker must be provided

incorporating Date of Installation and due date of guarantee on materials used by Successful

51. Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the

Owner, for the failure, omission or neglect on the part of the Contractor to perform any acts,

matters, covenants or things under the Contract, or for damage or injury caused by the

alleged omission or negligence on the part of the Contractor, his agents, representatives or his

SubContractors, or in connection with any claim based on lawful demands of Sub-Contractors,

workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep

the Owner, and the Engineer and/or his representative, harmless from all losses, damages,

expenses or decrees arising of such action.

Signature of Contractor & seal

Annexure-A

Name of Contractor:-______________________ Mobile no:____________

Contractor’s store address:-

Details of work completion (last seven years):

no work Division order Amt work completed

no. & (Rs.) completed

Date (Rs.)

Details of work order on hand / Work under progress:

Sr. Name of Name Work Tender Amount of Quantity of work

no work of order Amt work completed

Divisio n no. & (Rs.) completed

Date (Rs.)

Contractor’s Signature

---------------------------------------For office use only----------------------------------------

This is to certify that, the above contractor name as

_______________________________ has successfully completed work of above mention

order in this division in stipulated time. The work is found satisfactory.

Executive Engineer

City-2 Division, Jamnagar.

Signature of Contractor & seal

Annexure-B

Name of Contractor:-______________________ Mobile no:____________

Address:-___________________

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Reg. no / Sr.

Quantity Approximate

Sr. no Tools, and safety no of

in Nos. value (Rs.)

equipments equipment

Contractor’s Signature

Signature of Contractor & seal

ANNEXURE – C

Details of Pending Orders, tendered for & on hand, as on the date of the submission of this Tender:

(To be completely filled by the Bidder)

WORK DATE

SR WITH ITS STIPULATED

COST OF ANTICIPATED ESTIMA WHEN

N LOCATION TENDER DATE OR REMARKS

REMAINING DATE OF TED DECISION

O AND COST PERIOD OF

WORK COMPLETION COST IS

ADDRESS COMPLETION

• If necessary, separate sheet may be used to submit the information.

Tender for -----------------------------------------

Tender No: PGVCL/---------------------------------------------

Signature of Contractor & seal

ANNEXURE-D

TENDER FEES

Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs Rs. 250/-

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

Signature of Contractor & seal

Annexure-E

Sub: - UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: PGVCL/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

I/We_____________________________________________________ authorized signatory of

M/s_____________________________________________ hereby certify that

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered item.

Signature of the Tenderer

Seal of the Firm

Signature of Contractor & seal

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________________ hereby certify

that M/s._________________________________________ is not related with other firms

who have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Signature of Contractor & seal

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

APPENDIX – I

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having

their registered office at _____________________________________ (Address of the firms

Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

_________________________for____________________________________________ of

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________, ______ Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee

for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial

validity of Tender’s offer) which is required to be submitted by the tenderer along with the

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s

registered office) hereby give this Bank Guarantee No.________________ dated _________ and

hereby agree unequivocally and Unconditionally to pay immediately on demand in writing from

the Paschim Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not

exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said ______ Gujarat Vij Company Ltd.

on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the

tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit by

the Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij CompanyLtd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be terminable

by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by

any reason whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alternations made, given, conceded with or without our

knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in force till

Signature of Contractor & seal

_________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized

Address of the Bank with Branch Code, Signatory with

Telephone and Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

(GoG) Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .300/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the ______ Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding _______ (in

words) Rupees ___________________ to the said Paschim Gujarat Vij CompanyLtd. on behalf of

_________________________________________________who have entered into a contract for

the supply/works specified below

L.O.A. No. __________________________dated_________.

This agreement shall be valid and binding on this Bank up to and inclusive of ______________

and shall not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee

shall remain in force until ____________________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before_______

Signature of Contractor & seal

(Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory with Official

Telephone and Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Gujarat (GoG) Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

Signature of Contractor & seal