Engaging Staff (Clerk, Computer Operator, Peon and Driver for Govt. Modasa Electrical Sub-Division at Modasa Dist.Aravalli

Name of Work :- Engaging Staff (Clerk, Computer Operator, Peon and Driver for Govt. Modasa Electrical

Sub-Division at Modasa Dist.Aravalli

Sr. No. Qty Item Rate in Figure & Word. Unit Amount in Rs.

Sign of Contractor Dy. Exe. Engineer Executive Engineer

Modasa Elect. (R&B) Sub-Division Himatnagar Elect. (R&B) Division

Modasa Himatnagar

:: SCHEDULE-B ::

Name of Work:- Engaging Staff (Clerk, Computer Operator, Peon and Driver for Govt. Modasa Electrical Sub-Division at Modasa Dist.Aravalli

Qty Item Unit Rate in Figure & Word Amount

Enganging Clerk Cum Computer Operator Services for Day to Day office work and computer work Five Lakh Thirty three

of Modasa Electrical (R&B) Sub-Division office at Modasa Dist. Aravalli. 1 Person/11 Thousand One Hundered

1 2 Person 198455.75

Months Sixty Three and paise Fifty

Enganging Peon / Chokidar for services of day to day office work at Modasa Electrical (R&B) Sub- Five Lakh Thirty three

Division office at Modasa Dist. Aravalli. 1 Person/11 Thousand One Hundered

2 1 Person 194568.27

Months Sixty Three and paise Fifty

Enganging Driver for Government Vehicle of Himatnagar Electrical (R&B) Sub-Division office at Five Lakh Thirty three

Modasa Electrical (R&B) Sub-Division office at Modasa Dist. Aravalli. 1 Person/11 Thousand One Hundered

3 1 Person 228987.40

Months Sixty Three and paise Fifty

Rupees Eight Lakh Twenty thousand Four hundred Sixty Seven Paise Sixteen Only

I/ We am/are willing to carry out the work at_________% above / below percent (should be written in figure & words) of the estimated mentioned above. Amount of my / our tender works out as under.

Estimated amount put to Estimated amount put to

(a) I/we hereby declare that we have visited the site and fully exquisite myself/ourselves with the Local situation regarding materials labour and other factors pertaining to work before submitting

(b) I/we hereby declare that we have carefully studies the conditions of contracts. Detailed Specification and other tender document of this work and agree to execute the same accordingly.

1 If required and found necessary material to be used for this work and brought at site will have to sent to Govt.approved laboratory. The qualified agency/ manufacturer of Particular product

under testing will have to pay/ bear necessary charges.

2 All works shall be carried out as per public works Department hand book and other Specification.

3 Rates are inclusive of 1% Labour cess in tender amount so 1% of total amount of bill will be deducted from the bill.

3 Rates are inclusive of 1% Labour cess in tender amount so 1% of total amount of bill will be deducted from the bill.

4 The material to be used in this work must be as per instruction by under liason of Engg. In charge.The agency will have to agree to carried out the work as per brand/make demand of concern

5 Contractor must have registration in "E-2" & above class registered under elect. (R & B) division .

6 The agency will have to agree to carried out the work as per brand/make demand of concen Deptt.If instead so by concern Deptt.

Dy. Exe. Engineer Executive Engineer

Sign of Contractor

Modasa Elect. (R&B) Sub-Division Himatnagar Elect. (R&B) Division

Modasa Himatnagar

Declaration Letter of Bidder

(Must be submitted on bidder’s letter pad with authorized signatory)

The Executive Engineer,

Himatnagar Electrical (R&B) Division,

Subject: Bidder’s declaration letter

Reference:- Tender ID _______________

I/We have carefully gone through the tender documents for the work mention below,

Engaging Staff (Clerk, Computer Operator, Peon and Driver for Govt.

Modasa Electrical Sub-Division at Modasa Dist.Aravalli

I / we hereby declare that,

(1) All the information related to our company, manpower, customer base,projects,

financial details etc. provided in our offer is true and without any alteration /

(2) All the provisions of this tender Document are acceptable to my company. No violation

of the terms and conditions as mentioned in the tender document has been made.

(3) I declare that my company has not been debarred / black listed by any Government /

Board / Corporation in India

(4) I declare that my company has no litigation pending in the court, even if it is those are

mentioned in annexure.

(5) I / We agree that the decision of the R & B Department, Gujarat hereby referred as

Client in selection of Applicants / Contractor, phasing of works and in any other project

related matter, will be final and binding to me / us.

(6) All the information and data furnished herewith are correct to my /our best

(7) I / We agree that we have no objection, if, inquiries are made about our works, its

related areas and any other inquiry regarding all details, projects and works listed by us in

the Pre-Qualification Document.

(8) I / We also understand that furnishing of wrong information or hiding of any

information shall be a cause for disqualification.

I further certify that I am an authorized signatory of my company and am,

therefore, competent to make this declaration.

Yours faithfully,

(Signature of Authorized Person and Seal)

TECHNICAL CONDITION

Engaging Staff (Clerk, Computer Operator, Peon and Driver for Govt.

Modasa Electrical Sub-Division at Modasa Dist.Aravalli

Amount Put to Tender

1. Bidder must have as prime contractor or as nominated sub-contractor (Approved by Employer) work experience

(similar nature of work- ( Outsourcing Staff Work) as follows in form-3-A

 At least One similar work having updated completion cost not less than Rs.

 Such Work must have been completed in any one year of last five financial year i.e. From 01/04/2020 till the due date of

bid for this work

 For updated completion cost of work to the current financial year, the completion cost of the work shall be multiplied by

the enhancement factor corresponding to that year which is as per table given below-

Following Enhancement factors will be applied to completion cost of works to bring them to the base year. The Current

financial year in which bid is invited shall be considered as the base Year.

Year Financial Year Enhancement Factor

Base Year of Inviting Tender

Undertaking Letter of Bidder

(Must be submitted on Rs. 300 Non Judicial pad with authorized signatory)

The Executive Engineer,

Himatnagar Electrical (R&B) Division,

Subject:- Bidder’s Undertaking letter

Name of Engaging Staff (Clerk, Computer Operator, Peon and Driver for

Work:- Govt. Modasa Electrical Sub-Division at Modasa Dist.Aravalli

Ref.: Tender ID _______________

UNDERTAKING / બ ાંહેધરી

(1). We hereby agree to pay minimum wage declared by Government within date 1st to 7th of each

month; If any increment in wages are declared by government at any time, we will pay salary

according to new increased wage from the implementation date as declared by the government and

we will submit the proof of incremented salary paid to the employees and this additional amount

due to increased salary will be paid to us only after getting approved from appropriate authority and

that is acceptable to us.

(2). We hereby declare that we will ensure that every employee will remain present on their duty in

uniform as decided by concerned authority.

General Condition

PAYMENT CONDITIONS:

The Contractor will submit the monthly pre-receipt bills along with a copy of challan towards EPF & ESIC

payment in respect of his employees in triplicate after satisfactory completion of the work to the Deputy

Executive Engineer, Himatnagar Electrical Sub-Divison for certification for payment. The officer on receipt

of the bill, will check the work record, and there after process the bill for payment.

2. All bills should be submitted on printed forms, duly signed and pre-receipted.

Payment will be made by this office to the contractor on quarterly basis on submission of bills along with

the necessary certificate of satisfactory performance of work. The proof has to be furnished for stringent

following of effective labour laws including EPF, ESIC payments, etc. along with the bill for payment. The

contractor will have to submit the bill with a list of employees duly certified by him/her.

Income Tax, GST, Labour Cass and other statutory levies as applicable from time to time will be deducted

4 from the bills of the Contractor.

In case of any delay in processing of the bills. The Contractor would be required to ensure the Payment

5. wages of its workers by 5th date of every month and there should be no linkage between this payment

and settlement of the contractor’s bill.

The Contractor shall make the payment of wages etc. to labor by cheque/ RTGS/ NEFT only. Submit the

6. roll to the sub Division office as & when demanded by Deputy Executive Engineer.

The PF, ESI, Bonus and GST will be Paid to Agency Only upon Furnishing Valid Proof of PF/ESI/Bonus /GST

Payment made to Concernced.

TERMS AND CONDITIONS OF CONTRACT:

As it is mandatory for the Contractor to pay minimum wages as fixed by the central or state Government,

whichever is higher plus the statutory dues like ESI, EPF, Bonus, GST etc. any bidder quoting less than the

minimum wages and also not appropriately quoting for these charges shall be disqualified at the stage of

As other factors like minimum wages, ESIC, EPF, GST etc are constant as per govt, rates the contract will

be finalized on the basis of least service charges quoted by the contractor. Wherein case service charges

quoted by two or more agencies are same, L1 will be decided by considering the submitted by the bidders

in a separate sheet.

No contractual employee will be allowed to enter in the premises without identify card issued by the

contractor duly verified by Sachivalaya authority if any.

The contractor shall automatically expire at the end of one year. Unless extended further by the mutual

consent of contracting agency and this office.

The contractor may be extended on the same terms and condition or with some addition/

5 deletion/modification for a further specific period mutually agreed upon by the successful service

providing agency and this office.

The contacting agency shall not be allowed to transfer, assign, pledge or sub contact its rights and

liabilities under this contract to any other agency.

The bidder will be bound by the details furnished by him/her to this office, while submitting the tender or

at subsequent stage in case any of such documents furnished by him/her firm is found to be false at any

7 stage it would be deemed to be a breach of terms of contract making him/her firm liable for legal action

besides termination of contract.

The contractor is required to abide by the terms and conditions of agreement enclosed herewith.

That for performing the assigned work the contractor shall deploy medically and physically fit person the

9 contractor shall ensure that persons are punctual and disciplined and remain vigilant in performance of

That the contractor shall submit details such as names, parentage, residential, age, contact details, etc. of

the persons decided by him/her in the premises. The contractor shall issue identity cards bearing their

10 photographs/identification etc. to the employees deployed for the work for their proper identification and

such employees shall display their cards while entering/leaving and on duty.

The contractor shall be liable for payment of wages and all other dues which they are entitled to receive

under applicable labour laws and other statutory provisions.

That the contractor shall at his own cost take necessary insurance cover in respect to the aforesaid

services rendered by this office and shall comply with the statutory provision of contract labour

(Regulations & Abolition) Act 1970 The contractor shall abide by and honour the Employees state

insurance provident fund (and Miscellaneous Provision) Act 1952, The payment of Bonus act 1965, the

minimum wages act 1938 maternity benefit act any other Rules/regulation and statutes that may be

applicable to them.

That the contractor shall be solely responsible for any violation of provision of the labour laws or any

other statutory provisions and shall further keep the office indemnified from all acts of omission, fault,

breaches and under the said Acts, rules/regulations and loss(es) or expense(s) which it may have to suffer

or incur on account of such claim(s), loss or injury from the contractor’s monthly payments.

That the contractor shall be required to maintain permanent attendance register/roll within the building

premises and will be regularly inspected/checked by the authorized officers of this office.

This obligation is imposed on the contractor to ensure that he/she/firm is fulfilling his/her commitments

towards he/she/firm employees so deployed under various labour laws, having regard to the duties of

this office in the respect as per the provisions of contractor labour (Regulation and Abolition) Act,

15 The contractor shall comply with the labour regulations as amended from time to time in regard to the

payment of wages, deductions/recovery from wages, maintenance of wages book, wages slip, publication

of scale of wages and terms of employment inspection and submission of periodical returns.

That the contractor shall submit the proof of having deposited the amount of ESI & EPF contributions

towards the persons deployed at this office in their respective names before submitting the bill or along

16 with the wages for the subsequent month. In case contractor fails to do so, the amount towards ESI & EPF

contribution will be withheld till submission of required document.

The contractor shall remove all workers deployed by him/her on termination of the contract or on expiry

17 of the contract from the premises of this office.

The performance guarantee shall be liable to be forfeited or appropriated in the event of unsatisfactory

18 performance of the contractor and/or loss/damage if any sustained by the office.

The character & antecedents of the outsourced men power to be deployed has to be verified from the

nearest police station.

The bidder should provide uniforms, necessary working tools and equipments to the workers as per

instructions given by The Engineer-in-charge.

PENALTIES/LIABILITIES

(a) That the contractor shall be responsible for faithful compliance of the terms and conditions of this

agreement. In the event of any breach of the agreement, the same may be terminated and the performance

guarantee will be forfeited and further the work may be got done from any other from any other agency at risk

and cost, or any other action as deemed fit by the office.

(b) That this agreement may be terminated on any of the following contingencies:-

1. On the expiry of the contract period as stated above.

2. By giving one month’s notice by this office on account of: new recruitment of employ (may be part or full)

3. Assigning the contractor being declared insolvent by competent court of Law, during the notice period for

termination of the contract, in the situation contemplated above, the contractor shall keep on discharging his

duties as before till the expiry of notice period.

I / we hereby declare that,I/We have carefully gone through the above mentioned General

conditions related to payments, terms and conditions of contract, penalties/ liabilities etc. conditions

related to tender documents for the above mentioned work.I/we hereby accept all the above mentioned

Sign and Stamp of the agency