supply of stationery items

5. Technical Bid: Online Verification of documents(Date and Time) 30/03/2026-11:00

6. Online opening Commercial Bid (Date and Time) 30/03/2026-11:30

7 Estimated Value

Demand Draft of Tender fees from any nationalized bank will be in

8 favour “Deputy Conservator of Forests, South Dang Division, Rs.1500/-

Ahwa” Payable at Dang.

EMD in favour of “Deputy Conservator of Forests, South

Dangs Division, Ahwa”

Deputy Conservator of Forests Chief Conservator of Forests

South Dang Division,Ahwa Valsad Circle,Valsad

GOVERNMENT OF GUJARAT

FOREST DEPARTMENT DANG

Email: [email protected] Phone No.02631-220246

Subject: Tender for Supply of Stationery Items

The Office of the Deputy Conservator of Forest, South Dang Forest Division Ahwa

invites sealed quotations/tenders from eligible firms for the supply of stationery items as per the

specifications provided in Annexure I.

Interested firms may submit their quotations in the prescribed format, along with

necessary documents, as per the terms and conditions outlined below.

1. Eligibility Criteria

1.1 The invitation is open to all manufacturers and authorized suppliers with at least

three years of experience in supplying stationery items to government departments,

educational institutions, or recognized organizations.

1.2 The bidder must be ready to supply stationery items to all offices under the

jurisdiction of Dang South Division.

1.3 The firm must be registered for GST/VAT, Sales Tax, or other applicable taxes

(certified copies to be attached).

1.4 The firm should have a minimum annual turnover of ₹50.00 lakh for stationery

supply during the preceding three years (financial statements must be attached).

1.5 The firm should not have been blacklisted by any government agency or

organization. A declaration to this effect must be submitted in Annexure IV.

2. Rate Validity & Pricing

2.1 The rates mentioned in the quotation, if accepted, shall remain fixed for a period of

one year from the date of acceptance, and no price revisions will be entertained during the

contract period, and can be extended for one more yearif mutually agreed

2.2 Prices should be quoted in Schedule and must be inclusive of all costs, such as excise

duty, freight, transportation, packing, forwarding, and handling charges.

2.3 GST/VAT and other applicable taxes should be mentioned separately in the price

2.4 Price of all the items should be quoted.If any of the items is not quoted the Tender will

be summery rejected.

2.5 The party quoting least percentage will be declared as L1 and will be awarded contract

2.6 If L2 party is willing to work at the L1 rates it will also be empaneled. If it is not

willing to work at L1 rates, then it will be passed over and chance will be given to next

Email: [email protected] Phone No.02631-220246

3. Submission of Samples (If Required)

3.1 For non-branded or customized items, bidders must submit samples in a sealed

envelope labeled "Samples for Stationery Items" along with the firm’s name.

3.2 Samples must be submitted before the tender closing date.

3.3 A designated evaluation committee will inspect and approve the samples before

opening the bid.

3.4 The contract will only be awarded to firms whose samples are approved by the

4. Supply & Delivery Conditions

4.1 The supplier must ensure timely delivery of all stationery items to the Office of the

Deputy Conservator of Forest, South Dang Forest Division Ahwa within three

working days from the issuance of the purchase order.

4.2 The supplier must also be capable of urgent delivery at short notice, including

weekends or holidays.

4.3 The supplier should be ready to supply stationery items to all offices under the

jurisdiction of Dang South Division as per the requirement.

4.4 All delivery and transportation costs shall be borne by the supplier.

4.5 The supplier shall be responsible for ensuring that all items are delivered in good

condition and match the specifications.

4.6 Additional Supply & Delivery Conditions

4.6.1 The firm should be able to supply stationery even on short notice, including

holidays/weekends.

4.6.2 The stationery items will be procured on a monthly/quarterly basis without any

minimum quantity guarantee. The procurement will be on a need basis only. The

Office of the Deputy Conservator of Forest shall not be liable to procure all items

mentioned in the contract.

4.6.3 If the supplied items are found defective, they must be replaced within two (02)

days without any additional cost.

Email: [email protected] Phone No.02631-220246

5. Quality Control & Rejection Clause

5.1 Items supplied must be of the highest quality and match the approved sample (if

5.2 Any defective, substandard, or non-compliant items must be replaced within

two working days at the supplier’s cost.

5.3 Failure to replace defective items may result in penalty, contract cancellation, or

blacklisting of the supplier.

6. Payment Terms

6.1 No advance payment shall be made.

6.2 Payment will be released only after successful delivery and verification of

stationery items.

6.3 The supplier must submit an invoice along with proof of delivery and all necessary

6.4 Payment will be made via bank transfer within 30 days after receipt of the

7. Earnest Money Deposit (EMD) & Performance Security

7.1 Bidders must deposit an Earnest Money Deposit (EMD) of ₹15,000 in the form of

Demand Draft/Pay Order in favor of Deputy Conservator of Forest, South Dang.

7.2 Quotations submitted without EMD will not be accepted.

7.3 The EMD of unsuccessful bidders will be refunded within 15 days after

finalization of the contract.

7.4 The successful bidder must deposit a performance security of ₹50,000 before the

contract is awarded.

7.5 In case of contract breach or non-compliance, the performance security shall be

Email: [email protected] Phone No.02631-220246

8. Penalty for Delay in Supply

8.1 If the supplier fails to deliver the items within the stipulated time, a penalty of 1%

of the order value per day of delay will be imposed.

8.2 Continued non-compliance may lead to termination of the contract and

forfeiture of security deposit.

9. Contract Duration & Renewal

9.1 The contract will be initially valid for one year( Dt.01-04-2026 to Dt.31-03-2027).

9.2 Upon successful completion, the contract may be extended for another year at the

discretion of the competent authority.

10. Arbitration & Legal Jurisdiction

10.1 Any disputes arising under this contract shall be resolved through arbitration,

with an arbitrator appointed by the Deputy Conservator of Forest, South Dang.

10.2 The contract is subject to Indian laws, and the jurisdiction of courts in Gujarat

11. General Conditions

11.1 The Deputy Conservator of Forest, South Dang, reserves the right to accept, reject,

or modify any bid without assigning reasons.

11.2 The office may amend the tender conditions with appropriate notification to

11.3 The decision of the competent authority shall be final and binding in all matters.

12. Submission of Bids

12.1 Sealed bids should be clearly labeled as “Tender for Supply of Stationery

Items” and addressed to:

Deputy Conservator of Forest, South Dang Forest Division Ahwa

[Complete Office Address]

12.2 The last date for submission is [Specify Date & Time].

12.3 Quotations received after the deadline will not be considered.

12.4 For further inquiries, bidders may contact:

📧 Email: [email protected]

Email: [email protected] Phone No.02631-220246

Check List of Documents Needed for Technical Bid

 Documents should be provided in the same sequence as listed below.

 Uploading unsolicited documents or failing to follow the specified order can lead to

disqualification.

Sr. Yes/No/ Remarks in

No Documents Exempted Case of

Fully Signed copy of the Terms and Condition for E-Tender

1 Notice No: 14/2025-26

Tender Fee: Rs. 1500/- (Demand Draft of any nationalized

2 bank). In Favour of “Dy. Conservator of Forest, South Dangs

Forest Division Ahwa”

EMD Rs. 10,000/- (Demand Draft /Bankers check of any

3 Nationalized bank) In Favour of “Dy. Conservator of Forest,

South Dangs Forest Division Ahwa”

4 GST Registration Certificate

5 Signed Copy of PAN Card

6 Bid Application-cum-Declaration (Annexure 1 to 2)

7 Firm Registration / Incorporation Certificate With office address

Certificate of 3 years' experience in Supply Stationery in

8 Government Department

Certificate showing annual turnover of ₹50,00,000/- (last

10 Declaration of not being blacklisted

11 Submitted Site Visit Certificate

……………………....................................………… (Name) hereby declare that I have

read all the terms & Conditions carefully and having agreed to them fully and unconditionally have

submitted the financial Bid attached with this document. The details mentioned above are true to

my knowledge and the documents as listed above are attached herewith.

Important Notes

 Other than the documents listed above, no additional documents should be uploaded.

 Failure to upload documents in the specified order or uploading additional, unsolicited

documents will increase the scrutiny workload and may lead to disqualification of the

NOTE: Other than the documents mentioned above, no additional documents should be uploaded. This ensures reduced workload during

scrutiny. If any agency uploads additional documents or does not arrange the listed documents in the specified order, such an agency will

be disqualified.

Email: [email protected] Phone No.02631-220246

Bidder’s Information Form

Sr. Details Information

2 Contact Number

3 PAN Card Number

Additional Information:

1 Name of the applicant/organization/

2 Complete address with telephone/fax

number, mobile number, and email

3 Legal status: Individual/Private/Public

4 Name and designation of authorized

person(s) to act on behalf of the firm for

Email: [email protected] Phone No.02631-220246

Email: [email protected] Phone No.02631-220246

Email: [email protected] Phone No.02631-220246

િનવેદનો સાચા છે . હુ ં/અમે વધુમાં હેર કરીએ છીએ કે અમે E - Tender Notice No: 14, Year: 2025-26

Email: [email protected] Phone No.02631-220246

Site Visit Certificate

સંર ક ી દિ ણ ડાંગ વન િવભાગ આહવાની કચેરી વારા E - Tender Notice No: 14, Year: 2025-26

Sr. No. Name of Range Date of Visit ACF / RFO Sign

Botanical Garden,Waghai

Vansda National parak, Navtad

Govt. sawmill,Waghai

Timber depo,waghai

Kotwaliya Scheme,Waghai

Agency Seal & Sign:_________________________

Email: [email protected] Phone No.02631-220246

Sr.No. Name of items Brand name Tentative Rate Per Item

1 Ordinary pen Pentak office Lexi

2 High Pen (V5) Pilot/Luxury

3 Pencil Ntaraj/Apsara

4 Sharpener Ntaraj/Apsara

5 Rubber Ntaraj/Apsara

6 Thread Ball Modi

7 Khader Cloth Superior

8 Board Duster Superior

9 Carbon Blue Kangaroo/Kores

10 Gum Bottle(Small) Kores

12 Long Lase Tag Nylon

13 Paper Pin Libra/Globe

14 Note Sheet(Big) Green

15 File Cover Normal

16 File Flap Superior

17 Type Paper Chinar

18 Stamp Pad(Medium) Kores/Ashoka

19 Stamp Pad(Big)) Kores/Ashoka

20 Photostat Paper(A3) Image/Spectra

21 Photostat Paper(Fs)) Image/Spectra

22 Photostat Paper(A4) Image/Spectra,75gms

23 Stapler Big type (Bank type) Kangaroo

24 Calculator(12 Digit Small) Casio

25 Calculator(14 Digit Big) Casio

26 Clip Folder(Special) Superior

27 Ring Folder(Special) Superior

28 "L" Folder(Special) Superior

29 Folder(Special) Lather

30 Pen V-7 Grip Pilot

31 Slip Book No.33 Superior

32 Slip Book No.22 Superior

33 Register 2 Qrs Superior

34 Register 4 Qrs Superior

35 Register 8 Qrs Superior

36 Register 10 Qrs Superior

Email: [email protected] Phone No.02631-220246

Sr.No. Name of items Brand name Rate Per Item

37 Stapler Smal 10No Kangaroo/Kores

38 Stapler (HD 45) Kangaroo/Kores

39 Stapler Pin 10 No Kangaroo/Kores

40 Stapler Pin 24 No Kangaroo/Kores

41 Stapler Pin 23/7 Kangaroo/Kores

42 Permanent Marker Kores/Add

43 White Board Marker Kores/Add

44 Scissor Ruby

45 Glue Stick Kores

46 Postit Flap Colour Oddy

47 Stamp Pad Ink (Boattle) Ashoka

48 Envalop White 9*4 Taj

49 Envalop White 11*5 Taj/Sano (Per 1000)

50 Envalop 10*12 Laminated Yellow

51 Envalop 12*16 Phoenix

52 Punching Machine Single Kangaroo

53 Table Top 18*22 Superior

54 Pen Stand Ordinary Special 9/10

55 Pen Stand Special Deli 9/10

56 File Cover SpecialCobra

57 Dak Pad Special Superior

58 Tap Roll (White) Premier ½

59 Tap Roll (Brown) Wonder

60 Paper Cutter Superior

61 Dub Pad 2 Sided Gummed

62 Dumper Kores

63 Correction Fluid Pen Kores

64 Sketch Pen Luxury

65 Paper Weight Superior

66 Pen (V10) Pilot/Luxury

67 Uni Ball pen

68 Oddy Sticker (1'/2') Oddy

69 Oddy Sticker (2'/3') Oddy

70 Dust Bin (Big) Superior

71 Dust Bin (Small) Superior

72 Highlighter Kores

Email: [email protected] Phone No.02631-220246

Sr.No. Name of items Brand name Rate Per Item

76 Cup saucer (કપ રકાબી) -

77 Bucket (ડોલ) -

78 Bathing Soap -

79 Hygiene Bottle -

80 Bathroom Set -

83 Computer Paper A4 J K Paper

84 Computer Paper A3 J K Paper

85 Computer Paper Fs J K Paper

Email: [email protected] Phone No.02631-220246

(EMD) તથા જ રી ડો યુમે ટ વીકારવાનાં અંિતમ સમય પહેલા નીચે મુજબનાં સરનામે મા પો ઓ ફસ વારા