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Tender Value
Refer Docs
EMD Value
₹2.5 L
Closing Date
9 Jul 2026, 5:30 pm
Similar tender results from the same govt authority in the past 3 years.
Chief General Manager (Thermal)
REPLACEMENT OF PVC FILLS & DRIFT ELIMINATORS IN TOTAL 14NOS. CELLS OF COOLING TOWERS OF UNIT-1(PH-1) & UNIT-3 (PH-2) ALONG WITH BUYBACK OF SCRAPPED PVC FILLS AND PVC DRIFT ELIMINATORS.
313282
SLPP/MECH/BOP/UNIT-1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
Open
Mechanical Works
Surat
4 documents required · 0 mandatory · 4 optional
₹2,950
Gujarat Industries Power Co. Ltd.
₹2.5 L
19 Jun 2026
19 Jun 2026
19 Jun 2026
9 Jul 2026
19 Jun 2026
documents for technical Bid
Naroli, Dist. Surat.
in physical form.
E-Reverse Auction will be executed through website: https://e-
E-Reverse Auction auction.nprocure.com (Schedule will be intimated later on to
eligible bidders).
1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be done
any time by the GIPCL during the period of publication of tender in the website. The
Bidders are required to visit the website regularly till the last date & time of Bid submission.
2. GIPCL reserves the right to reject any or all the tenders or split the work among the Bidders
without assigning any reason thereof.
3. The Bidders are required to quote the rate strictly as per the terms and conditions
mentioned in the tender document, adhering to technical specifications as well.
4. The conditional tender will not be entertained and shall be liable for rejection.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
5. The Bidders are required to submit their Bids online only through the website
https://tender.nprocure.com.
6. Bidders are advised to upload the tender well in advance to avoid delay in submission of
tenders due to n-procure site related issues. In case of any issues /difficulties cropping up
during on line uploading / submission of documents, bidders are requested to inform these
well in advance (at least two days before closing of tender) to (n) Code Solutions as
mentioned in Section-B of tender and as well as to GIPCL mail to [email protected].
7. The EMD, Tender fee & other supporting documents are to be submitted in physical form
only at the following address: -
Chief General Manager (Thermal)
Gujarat Industries Power Company Limited
Surat Lignite Power Plant
At Village: Nani Naroli,
Taluka: Mangrol,
Dist.: Surat - 394110, Gujarat.
Contact Person for Tender:
Mr. B. G. Gajjar
AGM (BMD and TG & BoP)
E-mail: [email protected]
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
SECTION-A (INSTRUCTIONS TO BIDDERS)
1. PLANT SYNOPSIS
Gujarat Industries Power Company Limited (GIPCL) (henceforth be named
Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed
capacity of more than 1550 MW comprising of various conventional and renewable
GIPCL commissioned its first power project; a 145 MW gas based combined cycle power
plant in 1992 at Vadodara. It expanded its capacity 165 MW Naphtha and gas based
Combined Cycle Power Plant at Vadodara in
Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is located at
Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL is also operating
its own captive Lignite and Lime Stone Mines close to the Power Plant. The Power Plant
is based on Circulating Fluidized Bed Combustion (CFBC) technology for the Boilers,
where Lignite is burnt along with Lime Stone in the Combustor of the Boiler.
GIPCL commissioned 5 MW solar power station at SLPP in 2012. Also, GIPCL has
commissioned 1 MWp Distributed Solar Power Projects at two locations in Gujarat viz. at
Village: Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol, Dist.: Surat.
GIPCL has successfully commissioned a 2 x 40 MW Solar Project in 2017 as well as a
MW Solar Power Project in 2019 at Gujarat Solar Park, Village Charanka, Dist.: Patan.
GIPCL has also successfully commissioned 112.4 MW wind farms at different location of
Gujarat. GIPCL has commissioned the 100 MW Solar project at the Raghanesda Solar
Park, Banaskantha, Gujarat. GIPCL is developing 2375 MW Renewable Energy Park at
Khavda, Dist: Kutch.
GIPCL is implementing Solar PV Projects of 600 MW + 500 MW (i.e. 1100 MW) and
MW part commissioned at the Khavda RE Park. GIPCL has successfully commissioned
75 MW Group Captive Solar Power Plant at Vastan.
Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba, which
are on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 KM, out of
which 27 KM is part of the National & State Highway and balance 5 KM is District Road.
From Kim, SLPP is around 18 KM, out of which 13 KM is the State Highway and balance
5 KM is District Road. The nearest Broad-Gauge Railway Line is at Kim, which is around
21 KM from the SLPP. Surat is approximately 50 KM from the SLPP. Location Map for
SLPP is as under:
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
The Company intends to award Contract for “ Replacement of PVC Fills & Drift
Eliminators in total 14 nos. cells of Cooling Towers of Unit-1 (Ph-1) & Unit-3 (Ph-
2) along with buyback of scrapped PVC Fills and PVC Drift Eliminators” at SLPP and
is therefore inviting e-Tenders online on (n)Procure portal (https://tender.nprocure.com/)
from experienced & resourceful bidders/ Contractors.
2. SCOPE OF WORK
2.1 The scope of work covers supply, dismantling, transportation, erection &
commissioning of new PVC fills blocks/modules and PVC drift eliminators of 7nos.
cells of Unit-1 Cooling tower, 7nos. cells of Unit-3 Cooling tower, buyback of
dismantled old scrapped fills of 14nos. cells of Unit-1 & Unit-3 Cooling tower &
buyback of old scrapped Drift eliminators of 07nos. cells of Unit-3 cooling tower. Size
of PVC fill is 1.2-meter Length x 0.6-meter height for two layers arrangement in
Unit-1 cooling tower and Size of PVC fill is 2.0-meter Length x 0.5 - meter height for
three layers arrangement in Unit-3 cooling tower. The specifications of Cooling Tower
are as follows;
Description Specification
Unit-1 Cooling Tower
1. Make & Type of Cooling Tower Paharpur make, Counter flow type
2. Total nos. of cell in each Cooling Tower 09 Nos.
3. Size of Cooling Tower cell 16.46 meterX16.46 meter
4. Type of PVC Fills Cross flute type
1200 mm(L) x 600 mm(H) (For two
5. Size of PVC Fills
layers arrangement)
Volume of Fills in each Cooling Tower
6. 330.29 Cu. Meter
7. Type of Installed Drift Eliminators Full wave ACB Type
Area of Drift Eliminators in each Cell of
8. 243 Square Meter
Unit-3 Cooling Tower
1. Make & Type of Cooling Tower Gammon make, Counter flow type.
2. Total nos. of cell in each Cooling Tower 7 Nos.
3. Size of Cooling Tower cell 15.65 meter X 20.00 meter
4. Type of PVC Fills Cross flute type.
2000 mm(L) x 500 mm(H) (For three
5. Size of PVC Fills
layers arrangement)
Volume of Fills in each Cooling Tower
6. 472.71 Cu. Meter
7. Type of Installed Drift Eliminators DrifEl 146 Type
Area of Drift Eliminators in each Cell of
8. 312.14 Square Meter
The detailed scope of work shall be as per clause no. 1 of Section-D of this tender.
2.2 The bid submitted by the bidder not covering the total scope of work and services as
detailed out in the tender document shall be liable for rejection.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
2.3 Quantum of job mentioned against all items in the price bid are indicative only & may
vary as per site requirement & not to be construed as maximum or guaranteed
quantity. The quantities shown in the price bid are approximate quantities for the
contract period and they may vary as per job requirements.
2.4 All the miscellaneous activities pertaining to specific work to be executedfor
satisfactory performance is in the scope of contractor in his quoted rates.
3. GENERAL INSTRUCTIONS
3.1. The BIDDERs who are interested in participating in the tender must read and
comply with the instructions and the Terms & Conditions contained in the tender
3.2. The BIDs shall be filled in by the BIDDERs clearly, neatly and accurately. Any
alteration, erasures or overwriting shall be liable to make the tender invalid unless
the same is neatly carried out and attested over the full signature of BIDDER. The
decision of the Company to interpret the information and rates filled in by the
BIDDER shall be final and binding on the BIDDER.
3.3. The BIDDERs are requested to make themselves fully conversant with the General
Conditions of Contract, Special Conditions of Contract, Technical Specifications,
Site conditions, Safety & Health Aspects and Norms to be observed etc. before
submitting their BIDs so that no ambiguity arises in these respects subsequent to
submission of the BIDs.
3.4. Before quoting the rates, the BIDDER should go through the specifications, scope
of work etc. and get himself fully conversant with them. The BID should include cost
of mobilization and cost to adhere to all Safety Norms as described in the tender.
No relaxation or request for revision of quoted/accepted rates shall be entertained
subsequent to the opening of BID on account of mobilization or Safety costs.
3.5. BIDDER has to submit all the information as per required BID document. Failure to
furnish all the information as per required BID documents or submission of a BID
containing deviations from the contractual terms and conditions, specifications and
requirements, shall be rejected.
3.6. The BIDs shall be submitted within the time frames set out in the Notice Inviting
Tender (‘NIT’) and BIDs submitted thereafter shall not be accepted and considered.
The tender documents shall not be transferable.
3.7 The tender documents shall not be transferable.
3.8 The BIDDERs are expected to examine all instructions, forms, terms & specifications
in the BID documents and to get fully acquainted themselves with all the conditions
and matters which may affect the subject matter of the work/tender or the cost
thereof. If any BIDDER finds any discrepancies or omissions in the specifications
and documents or any doubt in true meaning or interpretation of any part, he shall
seek necessary clarifications in writing if required.
3.9 Conditional offers shall not be considered and liable to be rejected.
3.10 The Company reserves the right to extend the deadlines for submission of the BIDs
by giving amendments.
3.11 During evaluation of BIDs the Company may, at its discretion ask the BIDDER (s)
for clarification of their BID. The request for clarification and the response shall be
in writing and no change in prices or substance of the BID shall be sought, offered
3.12 The Company reserves the right to amend/ modify the BID documents at any time
prior to the deadline for submission of BIDs, either at its own discretion or in
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
response to the clarification requested by a prospective BIDDER. In such case, the
Company may in its discretion extend the deadline for submission of BIDs in order
to facilitate the prospective BIDDERs for incorporating the effect of the amendment
3.13 The BIDDERs shall bear all costs and expenses associated with the preparation and
submission of their respective BIDs, to attend meetings or conferences, if any,
including any pre award discussion with the successful BIDDER, technical and other
presentations etc. and the Company shall not be liable for any expense thereof.
3.14 If the successful BIDDER is Consortium / Joint deed of undertaking of company, the
Consortium leader / Bidder shall accept joint and several responsibilities and
liabilities for all obligations under the Contract.
3.15 Timely and satisfactory completion of the work and strict adherence to the allotted
time frames for jobs shall be the essence of the contract.
3.16 The Company reserves the right to qualify/disqualify any applicant without
assigning any reason.
3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation is made
in the BID forms, attachments and other supporting documents submitted by the
It is advisable for all interested bidders to visit the Surat Lignite Power Plant (SLPP) after
downloading the tender copy from website: https://tender.nprocure.com to understand the
actual working conditions, compliance related to labour, safety etc. before submitting their
offer. Failing which, any consequential liabilities arising will be to bidder’s account. The
bidders shall examine the site of works and its surroundings at his own responsibility. The
bidders shall collect information that may be necessary for preparing the bid and entering
into a contact. All costs and liabilities arising out of the site visit shall be at bidder’s account.
The bidder is deemed to have examined and understood the tender document, obtained
his own information in all matters whatsoever that may affect the works to be carried out
especially mentioned or works which may have to be carried out to fulfill his contractual
obligation within the scheduled rates and to have satisfied himself to the sufficiency for his
The submission of tender by a BIDDER implies that he has read these instructions,
conditions of the contract etc. and has himself aware of the scope, nature of works &
specifications of the works to be done. GIPCL will not, therefore after acceptance of
BIDDER’s rate, pay any extra charges for any other reason in case the BIDDER is found
later on to have misjudged the site conditions.
Any error in description or quantity or omission in the contract document shall not vitiate
the contract or release the BIDDER from executing the work comprised in the contract
according to scope of works, magnitude of the works, requirement of materials, equipment,
tools& tackles, labor, etc. BIDDER has to complete the work in accordance with the
contract documents irrespective of any defects, omissions or errors that may be found in
the contract documents.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
Bidder shall inspect the site, examine and obtain all information required and satisfy
himself regarding matters such as access to site, communication, transport, working
condition including constraint of work place, confined area, quantum of dusting, running
equipment, importance of work, round the clock working conditions, safety requirements,
right of way, the type and number of equipment and facilities required for the satisfactory
completion of work, the quantity of various items of the work, the availability of local labor,
availability and rates of material, local working conditions, uncertainties of weather,
obstructions and hindrances that may arise, etc which may affect the work or cost thereof,
before submission of his BID. Ignorance of site conditions shall not be accepted by
the GIPCL as basis for any claim for compensation. The submission of a BID by the
BIDDER will be construed as evidence that such an examination was made. Any later
claims / disputes in regard to rates quoted shall not be entertained or considered by the
The rates quoted by BIDDER shall be based on his own knowledge and judgment of the
conditions and hazards involved and shall not be based on any representations of the
5. ELIGIBILITY CRITERIA
The following criteria shall be adopted for qualifying the Bidders for consideration of the Bid for
the further proceeding.
5.1 Bidder should possess minimum three years of experience in India out of last five years
ending last day of the month previous to the one in which tender is invited, (as per
following Cl. No.5.2) in similar nature of jobs like supply, erection & commissioning of
Cooling Towers of power plant for minimum single unit of 100MW or higher capacity
Supply, dismantling & erection of PVC fills for Cooling Towers of minimum single unit of
100MW or higher capacity power plants and should enclose proof of the same. Bidder
shall submit necessary evidence for the same like attested copies of work orders along
with work completion certificates from clients. The work completion certificate shall
comprise of Order value & Executed value. Bidders should have executed the work
directly. The work executed as a sub-contractor or subletting agency shall not be taken
in to consideration.
5.2 Bidder should produce evidence of having experience of successfully completed
similar works in India as defined hereunder during last Three years out of last five years
ending last day of the month previous to the one in which tender is invited, satisfactory
progress of ongoing works etc. secured from clients by way of certified copies of
documentary evidence preferably photo copies of work experience.
The experience should be either of the following:
a. One similar completed work each costing not less than the amount equal to Rs.
238.66 Lakh with GST.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
b. Two similar completed works each costing not less than the amount equal to Rs.
159.10 Lakh with GST.
c. Three similar completed works each costing not less than the amount equal to Rs.
119.33 Lakh with GST.
Bidder should specifically mention fulfilling of above criteria in his offer along with
details of work orders & work completion / execution certificates issued by clients.
5.3 Contractor has to submit satisfactory work completion certificate from the clients.
Experience as a sub-contractor will not be allowed and Price Bid of such Bidders will be
5.4 Tender fee: The tender fee Rs.2950/- shall be accompanied in form of RTGS/NEFT/any
other online mode of payment only.
5.5 EMD: The EMD Rs. 2,53,000/- shall be accompanied in the form of Demand
Draft/RTGS/NEFT/any other online mode of payment or Bank Guarantee issued by
banks as described in clause no. 7 of tender document.
5.6 Attested copies of relevant documents duly signed & seal on each & every page shall be
submitted. The above documents will be analyzed and after satisfaction, the Price Bid
will be open. GIPCL may verify the documents, experience certificates issued by concern
authority. After opening of technical Bid, if any required attested documents found
missing in the Technical Bid submitted by the Bidder, the tender inviting authority may
inform to that Bidder by E-mail to submit the missing required documents within
stipulated time limit. If Bidder/Bidders fail to submit within stipulated time, their Bid will
be declared technically disqualified and no further correspondence will be entertained.
5.7 Bidder should have average annual turnover more than or at least Rs. 119.33 Lakh for
last three financial years (FY: 2024-25 & FY: 2023-24, FY:2022-23). Bidder shall furnish
annual audited financial statement duly certified by a qualified Chartered Accountant,
who should be a member of the Institute of Chartered Accountants of India for the last
three financial years to demonstrate the financial healthiness of the company. The
balance Sheet must be in the name of the company. Any type of MOU for this purpose
will not be entertained.
Note: 1. In case, the annual turnover is less than the statutory guideline which does not
require audit, the bidder shall submit the turnover certificate from Chartered Accountant.
5.8 The net worth of the bidder as on 31.03.2025 should be positive as evidenced from
audited accounts.
5.9 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), GST
Registration Number. Copies of the same shall be submitted.
5.10 In case Bidder is Consortium / Joint deed of undertaking of company, the above
requirements / credential of consortium leader / bidder shall be considered unless
otherwise specifically mentioned in the tender.
5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered / Stopped
or banned from dealing in the past by any Govt, of Gujarat Undertakings / Depts. /
Authorities and Govt. of Gujarat supported companies / undertakings / organizations, Bid
of that party will be liable to be rejected. Bidder agrees and undertakes to accept decision
of GIPCL in this regards as final and binding on the Bidder without any demur and that
no further correspondence shall be done in this regard at any stage. Bidder shall have
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
to submit the “Declaration for Contractual Disputes/Litigations” as amended in
Annexure- G attached.
5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety
Laws and Regulations” as amended in Annexure - F attached.
a. If any Major Violation of any safety law(s) / Rule(s) is / are found during the preceding
Three (3) years, Bid of that party will be liable to be rejected. Bidder agrees and
undertakes to accept decision of GIPCL in this regards as final and binding on the
Bidder without any demur and that no further correspondence shall be done in this
regard at any stage.
b. If any of the details submitted in the prescribed Annexure / Form to the Bid is/are
found to be false, incorrect at any time in future, then the Contract awarded to that
Bidder / Contractor shall be liable to be terminated forthwith without any notice /
correspondence and Bidder agrees and undertakes to accept decision of GIPCL in
this regards as final and binding on the Bidder without any demur and that no further
correspondence shall be done in this regard at any stage. Further, Performance /
Security Deposit will also be liable to be forfeited. Any dues to GIPCL from the Bidder
/ Contractor shall be recovered from the pending bills or any other dues payable to
the Bidder / Contractor, if any or otherwise through any other recourse available
under the Laws.
The Bidder shall submit all the evidences, documents, attested copies of work orders &
work completion certificates etc… as a proof with EMD & Tender Fee and also provide
the requisite details online for meeting the prequalification requirements. GIPCL may visit
the site & consult the owner of the industry/property where similar job is executed by
Notwithstanding anything stated above, GIPCL reserves the right to verify all
statements/information submitted by Bidders to confirm the Bidder’s claim on experience
and to assess the Bidder’s capability and capacity to perform the contract. GIPCL will do
performance evaluation and necessary due diligence of the Bidders and reserves the
right to reject the bid based on feedback including Owner/user feedback of completed
works & ongoing works. GIPCL’s decision in this regard shall be final and binding to the
Bidder without any demur.
GIPCL reserves the right to accept/split/cancel/reject any/all Bids without assigning any
reason thereof. The tenders of qualified Bidder/Bidders shall only be considered for
further evaluation.
6. LANGUAGE OF BID
The Bid prepared by the Bidder, and all correspondence and documents relating to the
Bid exchanged by the Bidder and the Company, shall be written in the English language.
Any printed literature furnished by the Bidder, written in another language shall be
accompanied by an English translation for the purpose of interpretation of the Bid.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
7. EARNEST MONEY DEPOSIT (EMD) and TENDER FEE
7.1 An EMD of Rs. 2,53,000/- (RupeesTwo Lakh Fifty-Three Thousand only) and Non-
refundable Tender fee of Rs. 2,950/- shall accompany with Bid. The Tender fee
shall be submitted in the form of a RTGS/NEFT/online mode of payment only
(account details as specified below).
7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in
favour of Gujarat Industries Power Company Limited from any Schedule Public
Sector Bank or Schedule Private Sector Bank such as All Nationalized Banks, Axis
Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal
Bank, Bandhan Bank, IDBI Bank and Karur Vysya Bank. Proforma of BG enclosed
(Annexure-B in Section-F) with this tender.
7.3 Alternatively, the EMD & Tender Fee may also be submitted through RTGS/online
mode of payment by the bidders as per the details given below:
Bank Name: State Bank of India
Branch: Nani-Naroli, Taluka Mangrol, Dist. Surat. Pin 394
IFSC: SBIN0013423
Beneficiary Name: Gujarat Industries Power Company Limited
7.4 In case EMD is paid in the form of BG, the same shall be valid for a period of
days after the due date for submission of the Bid.
7.5 The EMD of the successful Bidder will be returned after payment of Security
Deposit by successful Bidder.
7.6 The EMD will be refunded to the unsuccessful Bidder as soon as the Tender is
finalized and after award of LoI / Work Order.
7.7 Any bid not accompanied with EMD and Tender fee will be rejected. Tender Fees
and EMD should be submitted in physical form directly to GIPCL.
7.8 No interest shall be payable on EMD.
7.9 The EMD will be forfeited if the Bidder (i) withdraws his Tender after acceptance
or (ii) withdraws his Tender before the validity date of the tender.
8. SCHEDULE OF EMD & TENDER FEES
Address for Submission:
Chief General Manager (Thermal)
EMD &Tender fee and other
GUJARAT INDUSTRIES POWER CO. LTD.,
documents to be submitted
(Surat Lignite Power Plant)
in physical form on or before
Village – Nani Naroli, Taluka – Mangrol
due date of closing of the
District – Surat 394 110, Gujarat
Phone: 02629-261063 (10 lines)
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
9. SUBMISSION OF BIDS
A: MODE OF SUBMISSION
The bids shall be submitted online on (n)Procure portal https://tender.nprocure.com/
within the dates specified in the NIT along with the details of tender fees, EMD in two
parts as under:
(a) Pre qualification and Techno-commercial Bid without price.
Note: Tender fee and EMD shall be submitted in physical form on or before due
date of closing of the tender,with clearly mentioned BID No.:
SLPP/MECH/BOP/UNIT - 1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27 for
“ Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1
(Ph-1) & Unit-3 (Ph-2) Cooling Towers along with buyback of scrapped PVC
Fills and PVC Drift Eliminators”.
(a) Pre qualification and Techno-commercial Bid without price:
The tender document duly signed in all pages without price bid along with techno-
commercial deviations, if any, shall accompany the bid. The following Information
shall be provided in the techno commercial bid:
1. Qualification and experience of site in charge.
2. Schedule of deviation (Annexure-E) Technical as well as commercial, if any.
The following supporting documents shall also be submitted along with EMD &
Tender Fee in physical form:
1. The tender documents dully signed in all pages without price bid along with
techno-commercial deviations, if any.
2. Proof of experience meeting the minimum eligibility criteria as mentioned in
this Tender Document.
3. Performance certificate issued by clients.
4. Previous work order copies.
5. Details of present work order (if any)
6. Average annual turnover for the last three financial years i.e. FYs 2022-23,
2023-24 & 2024-25, audited annual accounts / financial statements i.e. Profit
and Loss account and Balance Sheet duly certified by a practising CA will be
8. GST registration number/certificate copy.
9. e-Reverse Auction USER ID
Note: To participate in e-Reverse Auction, Bidders have to create e-Reverse
Auction USER ID on www.auction.nprocure.com and it is mandatory to submit
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
the same along with physical Techno-commercial Bid; so that the Bidder shall be
allowed to participate in the e-Reverse Auction.
1. Price Bid shall be submitted only in soft form on (n)Procure portal
https://tender.nprocure.com/
Note: Estimate includes cost of all manpower, supervision, equipments,
vehicles, consumables, tools & tackles, transportation, Safety statutory
compliance, mobilization etc...
2. Bidder shall also quote applicable GST in online price bid.
3. To participate in e-Reverse Auction, bidders have to create e-Reverse
Auction USER ID on https://e-auction.nprocure.com and it is mandatory to
submit the same along with physical Technical-Commercial Bid; so that the
bidder shall be allowed to participate the e-Reverse Auction.
4. For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders
(rounded to the next higher whole number) or up to Three (03) nos. of eligible
bidders L1 to L3 (whichever is higher) shall be invited for participation in e-
Reverse Auction through E-reverse auction platform.
5. L1 price (including GST) will be declared through (n)Procure’s e-Auction
Portal: https://e-auction.nprocure.com to start e-Reverse auction process
and final received lowest auction price in the value by e-Reverse Auction
process will be the final L1 rate.
6. Minimum decremental value for the e-Reverse Auction will be set by GIPCL
prior to start of e-Reverse Auction and this will be applicable during each
reverse Bid hit.
7. Initial duration for the e-Reverse Auction will be 60 Minutes with extension of
15 Minutes at every single reverse bid received during the last 05 minutes,
till there is no further reverse bid entry (hit) by the participating Bidders.
8. After e-Reverse Auction, the revised offer price of final L1 bidder will be
derived based on original GST % quoted by final L1 bidder.
9. Prorata reduction will be applied in the quoted rates for all the items of SoR
of all packages after price discovery through e-Reverse Auction.
10. The quantities shown in the price Bid are approximate for the contract period
and may vary as per job requirement.
11. The Bidder shall fill the Bid documents with utmost care in consonance with
the instructions contained in the Bid documents.
12. GST shall be paid at actual as per prevailing rates as declared by Central
Government on submission of documentary evidence.
13. Rates will remain firm throughout the contract period or any extension
thereof. There will not be any escalation / compensation to the contractor
against any revision in MWR (Minimum Wage Rates).
B: METHOD OF TENDERING/SIGNATURE ON BIDS
(i) The Bid must contain the postal address like name, residence and place of
business of the person or persons submitting the Bid and must be signed and
sealed by the Bidder with his usual signature. The name of all persons signing
should also be typed or printed below the signature on each page.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
(ii) Bid by a consortium / joint deed of undertaking of company / partnership firm
must be furnished with full names of all partners and be signed with the
partnership name, followed by the signature and designation of one of the
authorised partners or other authorised representative(s). A certified copy of the
power of attorney authorizing such partner or representative shall also be
(iii) Bids by a Corporation/Company must be signed with the legal name of the
Corporation/Company by the President, Managing Director or by the Secretary
or other person or persons authorised to Bid on behalf of such
Corporation/Company. A certified copy of the board resolution/power of attorney
authorizing such partner or representative shall also be submitted.
(iv) The Bidder's name stated on the proposal shall be the exact legal name of the
(v) Erasures or other changes in the Bid Documents shall be initialed by the person
signing the Bid.
(vi) Bids not conforming to the above requirements of signing may be disqualified.
10. MODIFICATION AND WITHDRAWAL OF BIDS
a. The Bidder may modify or withdraw its bid prior to the deadline prescribed for
submission of bids.
b. No Bid shall be modified subsequent to the deadline for submission of Bids.
c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids
and the expiration of the period of bid validity.
11. POLICY FOR BIDS UNDER CONSIDERATION
a. Bid shall be deemed to be under consideration immediately after opening of the bid
and till official intimation of award/rejection made by the Company to the Bidders.
b. While the Bids are under consideration, Bidders and / or their representative or other
interested parties are advised to refrain from contacting by any means, the Company.
The Engineer, if necessary, will obtain clarifications on the Bids by requesting for such
information from any or all the Bidders, in writing as may be necessary. The Bidder
will not be permitted to change the price or substance of the Bid after the Bid has
12. EFFECT AND VALIDITY OF THE BID
a. The Bid should be kept valid for acceptance for a period of one hundred and eighty
(180) calendar days from the date set for opening of Bids.
b. The submission of any Bid along with the required documents and specifications shall
constitute an agreement that the Bidder shall have no cause of action or claim, against
the Company for rejection of his Bid. The Company shall always be at liberty to reject
or accept any Bid or Bids at his sole discretion and any action will not be called into
question and the Bidder shall have no claim in that regard against the GIPCL.
13. OPENING OF BIDS
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
13.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case may
be, in presence of Bidder's representatives whenever such a procedure has been
specified. Otherwise the tender will be opened by the authorised officers of GIPCL.
13.2 Preliminary Examination:
13.2.1 The Company will examine the Bids for any computational errors, for
sureties furnished by bidder, for authentication of documents submitted and
completeness of the Bids.
13.2.2 Arithmetical errors will be rectified on the following basis:
(a) If there is a discrepancy between the unit price and the total price that
is obtained by multiplying the unit price and quantity, the unit price shall
prevail and the total price will be corrected & will be binding to the
(b) If there is a discrepancy between the Total Bid Amount and the sum of
total prices, the sum of total prices shall prevail and the Total Bid
Amount will be corrected & will be binding to the bidders.
14. EVALUATION & COMPARISON OF BIDS
14.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest
evaluated Bid in conformity with the specifications of the tender documents.
14.2 The Technical Bids will be examined for minor matters regarding qualification of
bids. Subsequent to correspondence with the respective bidders, the decision of
Tender Committee will be final.
14.3 All responses to requests for clarifications shall be in writing and shall be presented
to the Company through e-mail or in a sealed envelope on or before the given date
requested by the Company. If the Technical clarifications sought by the Company
do not reach the Company on or before due date, the Bid will be rejected.
14.4 The comparison of all the Bids shall be carried out with reference to the scope of
work as per the technical specification. Any deviation/omission shall be evaluated
at highest quoted price of the deviation/omission quoted by any of the Bidder. In
case a separate price (for omission) is not given by any other Bidder, a reasonable
price of the same shall be taken & the same shall be binding to the Bidders.
14.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The
loading shall be carried out at an interest rate of 2% above PLR of SBI.
14.6 A Bid to be substantially responsive shall be one which on evaluation confirms to
all the terms, conditions and specifications of the Bid documents without any
material deviation or reservation.
14.7 For the above referred purpose, a ‘material deviation’ shall be one which:
(a) Which affects in any substantial way the scope, quality or performance of the
(b) Which limits in any substantial way and in a manner inconsistent with the
Bid documents, GIPCL’s right or the Bidder’s obligations, under the
(c) Whose rectification would affect unfairly the competitive position of other
Bidders presenting substantially responsive Bids.
15. RIGHT OF REJECTION OF TENDERS
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
15.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process
and reject all Bids at any time prior to award of contract, without thereby incurring
any liability to the affected Bidder or Bidders or any obligation to inform the affected
Bidder or Bidders regarding the same.
15.2 Any Tender without EMD and Tender fee will be treated as non-responsive and shall
be rejected at the outset & no further correspondence shall be entertained regarding
15.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such
Bidder has quoted an abnormally low rate in the Bid document/price Bid.
15.4 The bidders worked at GIPCL-SLPP in the past but performance of work not found
satisfactory or failed to perform as per scope of work and terms and conditions of
work order including delay in mobilization, delay in execution of work, statutory
compliance etc. then in such case GIPCL reserves the right to reject the bid and
such bidders shall not be allowed to participate in the bidding process. Decision of
GIPCL would be final for deciding about poor performance in execution of such past
16. AWARD OF CONTRACT
16.1 GIPCL will award the contract to that bidder whose quotation has been determined
to be substantially responsive and evaluated as the lowest quotation in conformity
with the requirements of the specifications and documents contained herein,
provided further that the bidder is determined and evaluated to be qualified to
perform the contract satisfactorily.
16.2 The successful bidder shall be intimated of his selection through the Letter of Intent
or Letter of Award/ Work Order which shall be sent to him through e-mail, courier,
fax or registered mail.
16.3 GIPCL reserves the right to cancel / short close the contract during the contract
period without assigning any reason.
16.4 GIPCL reserves the right to split the contract quantities between vendors.
17. CONTRACT PERIOD
17.1 The contract will be for a period of 1 (one) year from the date of issue of the Work
Order (‘Contract Period’).
17.2 GIPCL reserves the right to extend the Contract Period up to 3 (three) months on
the same rates and terms and conditions without any price escalation and entering
into any new contract.
17.3 The said Contract Period can be extended if mutually agreed upon by both the
parties up to 1 (one) year and in such a case a revised work order shall be issued
at the same rates and terms & condition or at negotiated rates acceptable by both
parties i.e. the Company & the Contractor.
18. ASSIGNMENT AND SUB-LETTING
The Contractor shall not directly or indirectly assign or sub-let total/any part of the contract
to any other party or agency.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
19. CONTRACTOR’S OBLIGATIONS
A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER
(i) The Contractor shall deploy suitably qualified and required manpower for timely &
satisfactorily execution of the works under the contract.
(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled manpower
separately to properly complete the job in given/scheduled time.
(iii) The Contractor shall deploy required skilled, Semi-skilled and Un-skilled manpower
to properly complete the job in given/scheduled time.
(iv) The Contractor shall depute its own workmen/labour with proper identification to enter
the plant premises after ensuring that the jobs are scheduled.
(v) At the time of deploying manpower, the Contractor shall strictly comply all the
applicable labour laws/Acts norms including but not restricted to the age of the
workers, women workers and shall also ensure that a police verification and security
check for all the workmen/labour engaged at the GIPCL site is done and necessary
documents regarding the same shall be submitted to the GIPCL’s authorized
representative/officer-in-charge. Any default in complying with the same or any
misrepresentation regarding compliance of the same shall compel GIPCL to initiate
appropriate civil or criminal proceedings regarding the same.
(vi) The Contractor shall also comply with the safety requirements and provide his
workmen/labour with safety equipment like helmets, masks, gum boots, a uniform and
other necessary PPEs for properly undertaking the operations involved under this
contract. Following are also to be issued:
a) Safety shoes
b) Goggles / face shield.
c) Ear plug / Ear muff.
d) Hand gloves like electrical hand gloves/cotton hand gloves/
Chemical hand gloves.
(vii) Contractor shall nominate / authorize senior experienced person with in-depth
knowledge of standard maintenance practices in writing as site in charge to co-
ordinate with GIPCL engineer and who shall bear overall responsibility for
performance of the contract. Such person shall remain always available at site or site
office allotted to the contractor at SLPP site. Contractor has to submit the authority
letter and documentary proof for the same.
(viii) The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL’s
Engineer In - Charge for daily entrusted job. They have to maintain daily records dully
signed for the works carried out and duly certified by Engineer-In-Charge. The
Contractor in co-ordination with the Engineer-In-Charge shall ensure the availability
of adequate manpower to carry out the job satisfactorily on a daily basis. As per the
instruction of Engineer-In-Charge they have to allot the work and execute the same
in specified time limit.
(ix) Contractor has to furnish the qualification, certificate, other documents and/or proof
of on hand experience, job & site experience of all skilled & semiskilled workmen and
supervisors. All the details of supervisor & workmen will be reviewed by EIC and
Supervisor & Workmen will be mobilized after clearance of EIC based on work
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
requirement & suitability. Workmen deputed shall be experienced and capable of
performing the quality job.
(x) During execution of the works, one or more jobs may be required to be done
simultaneously and the Contractor shall mobilize additional resources accordingly as
per the requirement and as directed by EIC.
(xi) During working in high risk area, the workman must wear a suitable safety apron,
safety belt, safety hand gloves and goggles. It is the contractor’s/contractor’s
supervisor’s responsibility to ensure it without fail.
B: TOOLS & TACKLES:
(i) All tools and tackles required to execute the contract are in the scope of the
contractor. The contractor should ensure that tools and tackles are in healthy &
working condition. All consumable items would be in the scope of the contractor.
(ii) For proper execution of the work as per the scope, the contractor is required to
maintain sufficient quantity of tools & tackles with tractors, hydra & hydraulic trolleys
in good working condition at site as per day to day work load, transportation of
material and emergency situations to complete the work in stipulated time.
(iii) In case of breakdown of equipment, the contractor should work round the clock for
putting back the area in service immediately within minimum time. In case of any
work requirement (normal / emergency) arising during Sunday / holidays & night
hours the contractor should be in a position to mobilize the manpower immediately
within minimum time as per the instruction of EIC. Unavailability of manpower as
well as resources will be viewed very seriously and will invite appropriate punitive
measures as decided by competent authority.
(iv) Arrangement for lighting at the work spot has to be made by the contractor. He has
to arrange all lighting equipment such as power cable, hand lamps. The contractor
has to take prior approval for taking electrical power supply. The contractor should
keep hand lamps of 24 Volt for confined space and sufficient quantity of 240 Volt
and halogen lamp for other area ensuring safety at work place.
(v) Pin sockets of IS standards should be used for all connections. For any accident
take place & any damage to the equipment and/or injury to human due to
carelessness in loose connection, contractors will be held responsible & liable for
any recovery/actions.
20. CLARIFICATION OF BIDDING DOCUMENTS
If any Bidder requires any further information or clarification in the Bidding Documents,
may notify the Company before one week of last date of in submission of online Bid, in
writing or by E-mail at the GIPCL's mailing address [email protected] as indicated the
'Invitation to Bids'. The GIPCL's response (including an explanation of the query) will be
sent in writing or by E-mail to all prospective Bidders who have received the Bidding
21. TIME SCHEDULE
The basic considerations and the essence of the 'Contract' shall be the strict adherence
to the time schedule for performing the specified 'Works'.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
22. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION
The Bidder is required to carefully examine the specifications and documents, all the
conditions and matters work wise & cost wise. If any Bidder finds any discrepancies or
omissions in the specifications and documents or is in doubt for any meaning of any part,
he shall request in writing for an interpretation/ clarification to the GIPCL. All such
interpretations and clarifications shall form a part of the Bid documents.
All the payments against the work order shall be in Indian currency and payable through
24. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID
a. Section-E the Schedule of Quantities and rates shall be read in conjunction with
Instructions to Bidders, General conditions of contract, Special conditions of contract
and Technical specifications.
b. The quantities given in the schedule of rates are estimated and will be made as per
actual work carried out as per the rates of work order.
c. The method of measurement of completed work for payment shall be in accordance
with the method of measurement specified in the tender.
d. No separate amount shall be payable for use of auxiliary equipment incidental to or in
day to day operation in the course of fulfillment of contractual obligation of the supplier.
Note: Interested bidders are requested to submit the online tender at least two days in
advance from the due date set for on line submission of bid in order to avoid non-
participation of e-tender due to probable technical problem in nprocure system.
The quantities specified are estimated and for tendering purpose only. Payment will be
made, based on actual work done as certified by Engineer-in-charge of GIPCL.
Quantities of individual items may be revised during the course of contract period based
on site requirement. Contractor shall not be entitled for any compensation on ground of
such alteration in scope of work. GIPCL reserves the right to operate or increase/decrease
quantities in each item or omit any item included in Schedule of Quantity at his discretion.
Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit etc.
on account of the same.
After commencement of the work, GIPCL, for any reason may not require to be carried
out the whole/part of the work as specified in the tender, the ENGINEER-in-charge shall
inform the fact for thereof to the CONTRACTOR and contractor shall have no claim for
any payment or compensation whatsoever on account of any profit or advantage which
he might have derived from the execution of the work in full but which he did not derive in
consequence of the full amount of the work not having been carried out nor shall he have
any claim for compensation by reason of any change having been made in the original
specifications and instructions which shall involve any curtailment of the work as originally
contemplated.(to be reviewed with legal and to be incorporated in special conditions only).
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING
1. Tender documents are available only in electronic format and same can be
downloaded from the website https://tender.nprocure.com/ and it can also be viewed
from company's website www.gipcl.com.
2. All Bids i.e. pre-qualification/techno-commercial bid (Part-1) and price bid(Part-2) should
be submitted online through the website https://tender.nprocure.com/ only. No physical
submission of Price Bid will be entertained as it should be submitted online only on
(n)procure portal. Also, no fax, e-mail, letters will be entertained for the same.
3. Following should be submitted ‘off-line’ (in physical form) in sealed covers separately
during dates & time set in NIT at our office at Village: Nani Naroli, Taluko: Mangrol, Dist.:
Surat - 394 110, Gujarat.
• E.M.D. covers
• Supporting Documents for Technical Bid.
4. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on
https://e-auction.nprocure.com and it is mandatory to submit the same along with
physical Techno-commercial Bid; so that the Bidder shall be allowed to participate in the
e-Reverse Auction.
5. Bidders who wish to participate first time in online tenders will have to register their firm
at https://tender.nprocure.com. GIPCL will not be held responsible in case of late
submission for vendor registration.
6. Bidders who wish to participate in this tender will have to procure or should have legally
valid Digital Certificate (Class III) as per Information Technology Act-2000, using which
they can sign their electronic bids. Bidders can procure the same from any of the license
certifying Authority of India or can contact (n)code solutions-a division of GNFC Limited,
who are licensed Certifying Authority by Government of India at address mentioned
7. Bidder may go through the e-tendering instruction for online Bid participation through n-
procure platform for further details and guidance for participation in the tendering process
through e-tendering. In case of any queries related to e-tendering system, Bidder may
write/contact at following details:
(n) Code Solutions – A division of GNFC Ltd.
403, GNFC Info tower, Bodakdev, Ahmedabad – 380 054 (India)
E-mail: [email protected],
https://tender.nprocure.com, Toll Free: 1800-233-1010(Ext. 501,512,517)
8. Bidder may visit https://tender.nprocure.com/html/faq.asp for information regarding e-tendering
registration process.
9. Bidders are advised to upload the tender well in advance to avoid delay in submission
of tenders due to n-procure site related issues.
10. In case of any issues /difficulties cropping up during on line uploading / submissionof
documents, bidders are requested to inform these well in advance (at least two days
before closing of tender) to (n) Code Solutions as mentioned in Section-B of tender and
as well as to GIPCL mail to [email protected]
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
e-Reverse Auction:
1. GIPCL reserves the right to conduct e-reverse auction through (n)procure portal.
2. e-Reverse Auction shall be conducted amongst the lowest 50% eligible bidders (rounded
to the next higher whole number) from the total bids received OR Minimum three (3) lowest
bidders; whichever is higher, shall be invited for participation in e-Reverse Auction through
E-reverse auction platform.
3. Lowest landed cost among all the bids shall be base price / opening price for reverse
auction. Opening Price, Decremental value and duration for the e-Reverse Auction shall be
informed to the qualified bidders before start of e-Reverse Auction.
4. After e-reverse auction process, L1 bidder shall be decided on lowest total contract price.
Post e-Reverse auction, Reduction in prices will be distributed proportionately on price
schedule of each line item.
5. To participate in e-Reverse Auction, Bidders have to create e-Auction user Id on https://e-
auction.nprocure.com, so that the bidder shall be allowed to participate the e- reverse
6. In case of any further information regarding online bidding or if Bidder needs any assistance
in accessing / submission of online bid / clarification or if training is required for participating
in online e-reverse auction, the Bidder can contact the following office for assistance or
(n)Procure cell,
(n) Code Solutions - A division of GNFC Ltd.
403, GNFC lnfo Tower, S.G. Road,
Bodakdev, Ahmedabad- 380 054 (Gujarat, India)
E-mail: [email protected]
Website: https://tender.nprocure.com/
Bidder may visit https://tender.nprocure.com/support for information regarding e-tendering
registration process.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
GENERAL CONDITIONS OF CONTRACT
1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE
As a Contract Security, the successful Bidder, to whom the work is awarded, shall be
required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit in
favour of Gujarat Industries Power Company Limited for guarantee amount at Ten
percent (10%) of the “Total Contract Price excluding taxes & duties” from any of
Nationalized Banks, Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd
Bank, Federal Bank, Bandhan Bank, Standard Chartered Bank, AU Small Finance Bank
in the format attached in SECTION-F, and it shall guarantee the faithful performance of
the 'Contract' in accordance with the terms and conditions specified in these documents
and specifications. Contract security deposit shall be submitted strictly within twenty one
days from the date of LoI or work order, whichever is earlier. The guarantee shall be valid
up to guarantee period of twelve months from the work completion date. The Guarantee
amount shall be payable to the Company in Bidder's home currency without any condition
GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG) / Contract security
The Performance Bank Guarantee (initial security deposit) will be returned to the
Vendor/Contractor without any interest at the end of the ‘Guarantee Period' after
completion of contract and on fulfilling contractual obligations throughout the guarantee
period. However, any delay in submission of initial SD will result in equivalent late release
of entire SD after guarantee period.
In case of non deposit of security deposit or performance bank guarantee as required by
the bidder, the EMD amount shall be adjusted towards the required security deposit or
performance bank guarantee and for the balance security deposit or performance bank
guarantee as required necessary deductions to the maximum shall be done from the bills,
the said EMD amount so adjusted and the said deductions so done from the bill(s) shall
be refunded to the bidder on the same terms and conditions as applicable to the refund of
contract security deposit.
The Guarantee amount shall be payable to the GIPCL without any condition whatsoever
However any delay in submission of initial SD will entitle the Company to cancel the
contract /will result in equivalent late release of entire SD after SD retention period. i.e. the
duration of the validity of the SD shall be extended by the number of days by which the
Bidder delays in submitting the SD.
The amount of SD/Performance Guarantee will be returned to the Vendor/Contractor
without any interest at the end of the 'Guarantee Period / Defect liability period' subject to
and after deduction of any amounts duly recoverable by the Owner hereunder.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
2. GUARANTEE PERIOD/ DEFECT LIABILITY PERIOD:
1) The work to be executed by the contractor shall be free from any defects and
guaranteed for workmanship & quality for a defect liability period of one year from the
date of total work completion. Any defect noticed during the defect liability period shall
be corrected / rectified by the contractor at his own cost & no extra cost to the GIPCL.
2) The security deposit shall be released only after satisfactory completion of the defect
liability period. The contractor shall extend the validity of the bank guarantee suitably
whenever required.
3. RECOVERY CLAUSE
(i) In case of any damage of equipment/machinery due to negligence of contractor or
any other reasons attributed to contractor the decision of Engineer-in-charge
regarding the amount of recovery shall be final and binding subject to a maximum of
10% of contract value. Recovery will be affected from the monthly bills and/or
retention money/security deposit.
(ii) If the contractor fails to execute the work as per directions of Engineer (I/c) within the
time frame given in work order and as per day to day instructions by Engineer-in-
charge, GIPCL shall get the work done by third party at the risk & cost of the contractor
with 10% additional overhead charges of GIPCL.
(iii) Party shall preserve the materials like nozzles, tie rod, diffuser ring, etc. for execution
of the job & shall guard it properly against theft or pilferage. In case of theft of materials
issued to the party, appropriate amount (equivalent to the cost of the pilferage
material) will be recovered from their bill.
4. DEDUCTIONS FROM CONTRACT PRICE
All costs, charges or expenses that GIPCL may have paid, for which, under the contract
the contractor is liable, shall be recovered by the GIPCL. The contractor shall pay all such
claims within 15 days of claim failing which the same shall be deducted from the bills of
5. TERMINATION OF CONTRACT BY GIPCL
Contractor shall be responsible to complete the jobs within agreed time schedule and in
case contractor fail to complete the job, GIPCL shall recover from his bill, Security Deposit
and / or whatsoever for expenses incurred to complete the job with additional 10%
overhead charges, plus applicable GST as per extent GST laws.
In case if contractor’s services are not found satisfactory with respect to mobilization, time
bound completion of work, workmanship & safety (OHSAS policy of GIPCL) then GIPCL
has right to terminate the contract at any time by giving him 15 days advance notice without
assigning any reason and will make the alternate arrangement at the risk & cost of
GIPCL may terminate the contract after due recoveries of pending jobs/damages after
giving 15 days advance notice to the contractor if any of the following events occur –
i. Contractor is adjudged as insolvent.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
ii. Contractor has abandoned the contract.
iii. Contractor fails to proceed with the work with due diligence as per requirements of
iv. Contractor has neglected or failed persistently to observe or perform any of the acts,
matters or things, which as per the contract are to be observed and performed by the
v. Contractor repetitively violating the safety norms for more than three incidents.
vi. Any major contradiction of applicable labour laws.
vii. Any major deviations from contractual terms and conditions including quality of job.
viii. GIPCL reserves the right to cancel/short close the contract during the contract period
by giving one month notice without assigning any reason.
ix. GIPCL reserves the right to terminate the contract without giving any reason
whatsoever and forfeit the PBG.
6. FAILURE & TERMINATION
If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER requiring
compliance, with such further drawings and / or the GIPCL /ENGINEER instructions fails
within seven days to comply with the same, the GIPCL /ENGINEER may employ and pay
other agencies to execute any such work whatsoever as may be necessary to give effect
thereto and all costs incurred in connection therewith shall be recoverable from the
CONTRACTOR by the GIPCL on a certificate by the GIPCL/ENGINEER as a debt or may
be deducted by him from any money due or to become due to the CONTRACTOR.
If the contractor fails to execute the work or fails to mobilize the resources and equipments
as per directions of GIPCL / ENGINEER within the time frame given and/or violating the
GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get the work done by third
party at the risk & cost of the CONTRACTOR with additional 10% overhead charges of
GIPCL, plus applicable GST as per extent GST laws and all costs incurred in connection
therewith shall be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a
debt or may be deducted by him from any money due or to become due to the
In case if contractor’s services are not found satisfactory with respect to mobilization, time
bound preventive / breakdown maintenance, workmanship & safety (OHSAS policy of
GIPCL) then GIPCL has rights to terminate the contract at any time by giving you 15 days
advance notice without assigning any reason and will make the alternate arrangement at
cost and risk of the Contractor.
7. SETTLEMENT OF DISPUTES
a. Any disputes or difference of opinion between parties arising out of the contract to the
extent possible shall be settled amicably between the parties. If amicable settlement
cannot be reached all the disputed issues shall be resolved through arbitration before
a Sole Arbitrator appointed by Managing Director, GIPCL according to the provisions
of The Arbitration & Conciliation Act, 1996. The place of arbitration shall be at
Surat/Vadodara or any other place within state of Gujarat.
b. Work under the contract shall be continued by the contractor during arbitration
proceedings unless GIPCL shall order suspension thereof or any part thereof in
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
writing or unless the matter in such work cannot possibly be continued unless the
decision of the Arbitration proceedings is obtained.
8. INTERPRETATION OF CLAUSE
In case of disputes as regards interpretation of any of the clauses or specification, the
decision of Chief. General Manager (Thermal) - GIPCL will be final and binding on the
9. EMPLOYEE’S COMPENSATION INSURANCE
Contractor shall take all risk Insurance Policy to cover all his workmen/employees, staff
applicable under the Employee Compensation Act 1923 or any amendment thereof as
also insurance cover for third party liability. The contractor shall keep the GIPCL
indemnified from all liabilities arising out of his action in pursuance of this contract. The E.
C. Policy should be obtained from Surat Jurisdiction and shall be assigned to GIPCL. EC
policy should cover the specified contract period. Contractor shall also obtain additional
off-duty coverage insurance policy for all his workers.
10. STATUTORY REQUIREMENTS
a. COMPLIANCE OF LABOUR LAWS
1. The contractor shall at his own cost comply with the provision of labor laws, rules,
orders and notifications whether central or state or local as applicable to him or to
this contract from time to time. These Acts/Rules include without limitation of the
2. Contractor shall be solely responsible and shall fully comply with all the provisions
of all the labor laws applicable such as the Minimum Wages Act, 1948, Contract
Labor (Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus
Act 1965, Employees Provident Fund and Miscellaneous Provision Act
Industrial Dispute Act 1947, Workmen Compensation Act 1923, Payment of
Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act with
Rules, Order and Notifications issued/made there under from time to time.
3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future
applicable to the contractor from time to time for performing the contract job.
3.1 The Contractor shall provide and be responsible for payment of Wages,
Salaries, Bonus, Social charges, Insurance, Food, Accommodation,
Transport, Medical and Canteen facilities and other statutory privileges and
facilities to his personnel as per law/rules/regulations and orders of the
Central Government, State Government, Local Authorities or other
authorities as are in force from time to time. All employees of the Contractor
shall be employee of the Contractor.
3.2 The contractor shall have a valid license obtained from Licensing Authority
under the Contract Labor (Regulation & Abolition) Act-1970 at the time of
execution of the contract covering all his employees working at SLPP site
and furnish the same failing which GIPCL may terminate the contract at its
sole discretion.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
3.3 The Contractor shall maintain all records/registers required to be maintained
by him under various labor laws mentioned above and produce the same
before the Statutory Authorities whenever required.
3.4 The Contractor shall also submit periodical reports / returns to the various
statutory authorities such as the Contract Labour (Regulation & Abolition)
Act-1970, Under intimation to HR&Admn.Dept.
3.5 The Contractor shall not pay less than the Minimum Wages notified by the
Government from time to time to his employees of corresponding categories.
3.6 The Contractor shall be responsible for payment of overtime wages to his
workmen, if any, in case they are required to work beyond the prescribed
hours under law as per applicable rates.
3.7 The contractor shall take Workmen Compensation Insurance Policy for all his
employees working at SLPP. The contractor shall indemnify the company
against any liability due to any work injury or accident to any of its employees.
3.8 The Contractor shall in the event any of his workmen / employee sustains
any injury or disablement due to an accident arising out of and in the course
of his employment, provide necessary medical treatment and pay
compensation as applicable, required under the Employees Compensation
3.9 If any of the persons engaged by the Contractor misbehave with any of the
officials or the Company or commit any misconduct with regard to the
property of the Company or suffer from any serious communicable disease,
the Contractor shall replace them immediately.
3.10 The Contractor shall not engage / employ persons below the age of 18 years.
Employment of women shall be strictly according to applicable laws.
3.11 GIPCL will have right to deduct and disburse the claims of the individual /
parties being a principal employer on any account whatsoever in relation to
their employment with the contractor. The Security deposit will be released
to the contractor at the end of the contractual tenure subject to an
undertaking by the contractor that in the event any of his workmen or the
heirs of workmen puts up a claim for recovery of money due to him from the
contractor before the appropriate authority under the I.D.Act 1947 or under
any other labor laws or for compensation under the Employees
Compensation Act, 1923 and the appropriate authority has given a direction
for making payment the contractor will meet the same or indemnify GIPCL if
in the event GIPCL pays it as Principal Employer.
3.12 The contractor shall make payment of wages to his employees on fixed date
within the period specified under the applicable Law, in presence of
representative of the company. He will submit a true copy of wage sheet,
attendance to HR&A dept. for verification and record.
3.13 The Contractor shall provide Safety items / kits to his employees such as
safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,
required under the law.
3.14 The contractor shall conduct pre-induction and periodic medical checkup of
his workmen as per applicable laws.
4. The contractor shall be solely responsible for any accident caused to his workers
and should adhere to all rules / regulations as per labor laws of Government and
other statutory laws as applicable.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
5. The contractor should register himself under the Contract Labor Act, Employee
Compensation Act and submit the copy of registration certificate and should
possess the same from the date of commencement of work, failing which the
contract is liable to be cancelled. The E.C. Policy copy should be submitted to the
GIPCL before commencement of the work and Labor License should be obtained
within one week from the date of issue of form-V. Contractor should apply for Form-
V immediately after receipt of LOI. A copy of Labour License shall be submitted to
GIPCL, HR & A Department.
6. Contractor shall have to insure his workmen /supervisors etc. under Group
Insurance scheme.
7. The Contractor shall be responsible for compliance of all statutory rules, regulation,
act enforced from time framed by the government such as Factory Act, Employee
Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, All Labor Laws
Act in respect of employees engaged by him for the work and shall have to
maintain necessary records. In case any amount becomes due to be payable by
him to his employees or to the Government under the above rules, regulation, Acts,
GIPCL reserves the right to recover the same from the running bill of the contract.
8. Records as per the provisions of various statutory Acts will have to be maintained
by the contractor and submitted as and when required.
9. All employees of contractor should maintain due discipline and respect local
sentiments. GIPCL reserves the right to direct the contractor to remove any such
person who does not comply with it.
The list is indicative in nature and not an exhaustive one. Any
amendment/alteration/Notifications or addition to the existing Law or a new statute shall
automatically and immediately become applicable.
b. LEGAL ASPECTS
1. Contractor shall maintain all register required under the Labour Laws and make
the payment as per the Minimum Wages Act to the workers employed by him.
Payment should be deposited in Workers saving bank account on or before 7th of
2. Contractor shall obtain requisite license to carry out this contract under the
provisions of Contract Labour Act, 1970 and maintain necessary records and
registers under the said Act.
3. Contractor shall abide by all the statutory rules and regulations like P.F., Labour
4. Contractor’s employees, agent or sub-agent shall not smoke or light anything
within the premises of the GIPCL and carry match box / lighter or any other
explosive and /or inflammable material inside the plant.
5. Contractor shall issue an appointment order to each casual labourer stating therein
the nature of job to be performed by him and fix time for which the concerned
labourers are likely to be deployed. Contractor shall also issue a temporary identity
card specifying the period for which the labourer has been deployed.
6. Contractor is fully liable for the persons engaged by him for above work; however,
GIPCL reserves the right to deduct any amount legally justified towards any liability
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
7. Contractor shall indemnify GIPCL from any liabilities arising out of the employment
of the manpower.
8. If the contractor fails to complete the allocated job within specified time frame,
GIPCL shall get the work done by third party at the risk and cost of contractor.
11. PAYMENT OF WAGES
Contractor shall be responsible for compliance of all statutory rules, regulation, act
enforced from time framed by the government such as Factory Act, Employee
Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Payment of Bonus Act,
Labor Law Act, maternity benefit act in respect of employees engaged by him for the work
and shall have to maintain necessary records. In case any amount becomes due to be
payable by him to his employees or to the Government under the above rules, regulation,
12. ACCIDENT TO WORKMEN
Contractor shall be fully responsible for injury or death of any of your or third-party
workmen due to any act omission / indiscretion on your part while undertaking the work
and contractor shall fully abide by the statutory requirements of the employee's
compensation act. GIPCL shall not be liable for any compensation due to accident, death
or injury to any of contractor’s workmen or any third party due to negligence, act or
omission on your part.
Necessary illumination at works area will be provided by GIPCL.
14. NIGHT/SUNDAY/HOLIDAY SHIFT/WORKING HOURS
The contractor shall depute qualified and adequate resources in night
shift/Sunday/holidays for any emergency job, which may come up at night/Sunday/holiday.
Normal working hours shall be 08:30 Hr to 17:30 Hr. The contractor shall not be allowing
for dismantling and erection work after 17:30 hrs without permission of EIC.
15. SAFETY ASPECT
Contractor shall observe all the safety and security rules and regulation of the GIPCL
which are at present in force and which may come into force during the pendency of the
contract. Any violation of any rules and regulations will entail immediate termination of the
When contractor moves his lifting tools and tackles to the plant area, required test
certificates as per the Factory Act 1948 and the state factories rules has to be submitted
to safety Dept. Safety Dept. will check the certificates and if found okay, then only
materials will be allowed to enter inside the plant. Material inward gate pass will be made
only after certification from Safety Deptt. Security Deptt. will inform to Safety Deptt., as &
when such tools and tackles brought at the gate for making entry in the maintenance site.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
The contractor has to submit the list of required safety gears along with safety equipments
available with him to safety Deptt. Safety Deptt will check for quantity and quality of the
safety gears and then allowed permission of work. Poor quality material will not be allowed
to take inside the Plant. If quantity of required safety equipments is not satisfactory,
contractor will not be allowed to carry out the work using such safety gears inside the Plant
16. GENERAL SAFETY CLAUSES:
1. The Contractor shall observe and comply, with regard to his workmen working at the
SLPP site, the safety norms as per the safety operating standards.
2. The Contractor shall ensure that his workmen are informed and trained regarding the
safety standards to be adopted while operating within the SLPP Plant & Mines
premises and the Contractor shall brief them regarding the same and use of the
Personal Protective Equipment (‘PPE’).
3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his
workmen immediately on execution of the work and the contractor shall ensure that
his workmen wear the protective equipments at all times during the work operation.
Brand name for safety shoe & safety helmet shall be suggested by safety
representative of SLPP site. Such as: -
Sr. No. Model Company Specifications
01. Tough Hat, HP-TH Sure Safety
02. V- Gard MSA IS: 2925 – 1984, ANSI /
03. PN 521 – Shelmet Karam ISEA Z89.1-2009
Sr. No. Model Company Specifications
01. Acme Fabric Plast Co. SSTEELE (Strom) –
02. TRIMAX (Adjacent)- IS: 15298-2011
Acme Fabric Plast Co.
03. Worktoes Warren Worktoes- Warren Plus
4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,
full body safety uniform and belts, safety net etc. shall be issued and used as per the
job requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor will
procure safety shoes & safety helmet from a reputed company with at least 12 months’
guarantee. Contractor should purchase safety shoes of reputed brands. Safety shoes
will be issued every year. Safety shoes should be heat, water, oil and chemical
resistant, having an anti-slippery sole of 15298- 2002 make.
5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as
per work requirement. Contractor should ensure that their workers are wearing Safety
helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at
work throughout the contract period. The contractor has to maintain the PPE issue
register with signature of workmen.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
6. Contractor will reissue these PPEs in case of damage or misplacement of the same.
Replacement shall be made immediately.
7. The contractor shall be responsible for providing first aid or emergency medical help
and treatment to his workmen in the event of any accident or injury.
8. If it is observed that contractor is not issuing required PPEs timely and that of required
quality, GIPCL will issue the required PPEs to contract workers and back charge the
same with 25% overhead charges of GIPCL.
9. All lifting tools and tackles shall be duly certified by competent person in conformity
with the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat
Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted
every year before using such tools and tackles. In case of purchase of new lifting tools
and tackles, form no. 10 as per the said rules shall be submitted before they are taken
into use. All lifting tools and tackles shall be of reputed make having International
manufacturing standard and shall be maintained in proper and workable condition.
10. The Contractor shall nominate one Safety Officer with required qualification for
supervising the daily job/ shutdown jobs for observing and maintaining the safety
aspects at site. He is solely responsible for any safety measures during maintenance
work. He has to ensure that all the workmen working at site are equipped with
essential PPE’s and proper safety arrangement is made at the SLPP site.
11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-
shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for
inspection with all above statutory test certificate before using at site for any work.
They should use all tools and tackles only after certification by GIPCL
representative/safety officer.
12. When working at height, working on ceiling or roof covered with fragile materials, full
body harness safety belt, ladders and crawling boards shall be used to prevent
accident. Further, during working on height, contractor should arrange proper
scaffolding of still pipes, safety net, full body safety belt, fall arrestor system etc.
Advice and instructions of engineer in charge/ safety in charge shall be strictly
complied with in this regard. All necessary safety precautions shall be taken by the
contractor to prevent accident and personnel injuries while working on height.
13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,
on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the
cylinders at the work at height area. Gas cylinders shall be transferred through gas
cylinder trolley only with cylinder cap and stored up right (vertical) position only. All
gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas
cylinders shall be stored, handled as per gas cylinder rules
14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested
as per Government approved RTO guidelines. All Vehicles must be parked in Parking
space designated by GIPCL. If any vehicle is found inside the plant premises other
than the parking area such vehicles shall be handed over to Security dept. and their
entry shall be cancelled for movement inside the plant premises with immediate effect.
15. All electrical equipment shall be in good condition and free from any defect. Electrical
tools & equipments i.e. welding machine, grinding and drill machine etc. may be
checked by the electrical engineer of the contractors regularly, every six months at
least and report to be submitted to concerned HOD and safety depts.
16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets
to prevent falling and spreading of sparks and hot material on and around the work
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
area. Contractor will procure and use such items. ELCB / RCCB shall be provided
with rating of 9-30 milli ampere on welding machine and all portable power tools.
17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form
(S-II) and near miss report within time limit as specified in forms, if any accident,
Incident, near miss occurred while working at SLPP site.
18. Major AMC / ARC contractor (Where the man power strength is more than 40 and
above) should appoint / nominate one qualified safety officer and he shall be
responsible for addressing all the safety related aspects of execution of contract jobs
and he will in close co ordination with safety officer of SLPP and attend all safety
related meeting such as safety committee, on job safety training etc. Where the
contractual man power is less than 50, the site in charge of the contractor will act as
a safety officer and he will perform all the duties of safety officer as mentioned above.
19. No loose connection / joints allowed in electrical cables during performance of any
20. Safety shoes to be issued to female employees also.
21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is
required as per RTO guidelines.
22. The Contractor’s nominated safety officer shall be imparted regular on-job safety
training like tool-box talk etc. and submit a record of such training in safety dept,
respective dept and HR&A dept.
23. The Contractor shall comply all the new requirements related with safety as informed
by the HOD / Safety department from time to time.
24. Penalty to be imposed for Violation of safety norms is proposed as follows: -
25. The Contractor & Contract workmen shall strictly adhere to Safety standards /
Guidelines as per practices. The list provided below is an indicative list to explain the
principles behind safety practice. If the contract workmen fail to comply with safety
standards as per category A, B, C & D below, penalty shall be levied on the contractor
as per the table mentioned below: -
Category Examples / Cases Penalty
A PPEs Related Working without helmet, Rs. 100 /-
shoes, safety belt, gloves etc. per instant.
B Failure to adhere to HSE
WI Related guidelines/plans, careless attitude in • Rs.
material handling, 500 /- per
Machine being used with damaged instant.
machine guard, unsafe electrical
work - workout plug top/improper • Afte
electrical joints/cables lying on r three
ground, electrical equipment incidences,
working without proper earthing, Per
machine being used without incidence
machine guard, Welding machine Rs. 2500/-
without ELCB / RCCB of proper
rating, Gas cylinder without test • Con
certificate, Cylinder cap, NRV / tinuous
Flash back arrester, Cylinder trolley unsafe acts
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
Unsafe working practices at height will
more than 3 meters disqualify
Working without permit or non- the
compliance with permit conditions contractor
like hot work, height work etc. as from
applicable, lifting tools and tackles contract
being used without third party with/further
inspection certificates in form no. participation
9/10 as per Factory Act – 1948 etc. in tender of,
C Unsafe Breach of safe practices by a Suspend the
Practices particular person repeatedly for entry gate
three times. pass for one
Penalty so levied against the contractors and company employees will be used during
the observation of National Safety Day.
Electrical safety:
a. All the electrical apparatus including welding machine (either 3-phare or single phase)
should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO) of 30mA
b. Bidder should ensure periodic checking of ELCB provided in their electrical apparatus.
c. Bidder should ensure that there should not be any joint in the power supply cable of
any machine. All cables should be in good condition with no bare insulation or frayed
d. Any power supply switchboard/extension boards brought by Bidder should have
ELCB of 30mA rating and it should have sockets along with 3-pin plug
e. Any type of cable brought by Bidder should not have any joint and should be of
sufficient capacity for the respective job.
f. Bidder to bring their own 24V rating portable hand lamps along with cable of
(apparatus should be having 230V / 24V transformer) for the temporary lighting
arrangement required at site for the respective jobs.
g. Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as per
requirement of job/contract) , extension boards, cables to draw supply from nearest
h. Hand-held and portable machines shall be equipped with a built-in switch to switch off
power in case of emergency
i. Bidder to ensure healthiness of their electrical equipment whenever brought to GIPCL
site and get them tested / verified by GIPCL Electrical Department representatives
before start using.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
j. Bidder to ensure - All portable electric apparatus shall be regularly examined, tested
and maintained to ensure that the apparatus and leads are in good order.
k. Only three-core cable shall be used for single phase operated tools with the third core
connected to earth.
l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket
connections with third pin be connected to the ground terminal where ever possible.
Also, the metal work of the apparatus is effectively earthed.
m. All cables and connections should be sound and of adequate capacity and properly
insulated while using any welding machine and other power connections.
n. The earthing arrangements should be properly made with earthing clamps or a bolted
terminal while using any welding machine.
o. Electric holders when not in use, should be placed on an insulated hook or the holders
should be fully insulated while using any welding machine
p. Whenever the welder stops or leaves work for any appreciable time, the power supply
to welding machine shall be effectively disconnected while using any welding machine
q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the
nearby point at job site. Bidder to supply the required cable between GIPCL power
supply point to equipment brought by Bidder for the specified job. Further, if Bidder’s
equipment requires 3-ph 4 wire supply then they should derive 3-ph 4 wire supply
from GIPCL 3-ph 3 wire supply system by incorporating sufficient capacity
transformer. Like for hydro jet cleaning system, mixer machine, induction heating
machine, SR machine etc., GIPCL will provide 3-ph 3 wire power supply.
r. Cable between welding machine to GIPCL power supply point should have cable TOP
plug towards GIPCL power supply point of Make BALS having rating as 63 Amp.
s. Contractors not following above electrical safety points at any point of time are liable
to penalty and their machine/ apparatus shall be seized by GIPCL.
The contractor, workmen following good safety practices in their work area
continuously will be rewarded / honored on National safety day.
17. REJECTION OF WORK:
If, as a result of inspection, examination or testing, the GIPCL’s Representative/Engineer
decides that any materials, work or workmanship is defective or otherwise not in
accordance with the Contract, the GIPCL/Engineer/ GIPCL’s Representative may reject
such plant, materials, work or workmanship and shall notify the CONTRACTOR promptly,
stating his reasons. The CONTRACTOR shall then promptly make good the defect and
ensure that the rejected item complies with the Contract. If Contractor failed to rectify the
rejected work or workmanship, GIPCL/Engineer reserves the right to deduct or withhold
amount against rejected work or Workmanship. CONTRACTOR shall not entitle for any
claim or release of hold payment until rectify the defect up to satisfactory of GIPCL. If
Contractor failed to rectify any such defective work or workmanship, GIPCL reserve the
right to rectify at risk and cost of the CONTRACTOR and deducted by the GIPCL from any
amount due, or to become due, to the CONTRACTOR’s dues.
If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or
workmanship to be retested, the tests shall be repeated under the same terms and
conditions. If such rejection and retesting cause the GIPCL additional costs for the
traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest, such
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
costs shall be recoverable from the CONTRACTOR by the GIPCL and may be deducted
by the GIPCL from any amount due, or to become due, to the CONTRACTOR.
18. GENERAL TERMS AND CONDITIONS:
a. All tools & tackles, labours, equipments, vehicles, tractors, etc… to execute the contract
are in the scope of the contractor. The contractor should ensure that tools & equipments
are in healthy condition.
b. The decision of the Engineer-in-charge shall be final and binding on the contractor for
defining the terms and condition included in this contract.
c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take
suitable action.
d. Contractor shall depute one full time independent experienced site-in-charge/site
supervisor having in-depth knowledge of standard Maintenance practices. He shall co-
ordinate with GIPCL engineer and shall bear overall responsibility of contract including
joint measurement, billing etc. Such person shall function from site office of contractor
e. Contractor shall also nominate one safety supervisor at site and shall submit
nomination of safety supervisor in writing before commencement of contract. Safety
supervisor shall arrange small safety talk on every day morning or whenever required
with all workers working under this contract. He shall coordinate with concern
department’s Engineer-in-charge on daily basis and report daily observations, tool-box
talk records etc. The work shall not be allowed without deploying safety supervisor and
a penalty equal to Rs. 1,000/- per day absent of safety supervisor shall be levied from
f. Contractor has to furnish the qualification, certificate, other documents and/or proof of
on hand experience, job & site experience of all skilled & semiskilled workmen and
supervisors. All the details of supervisor & workmen will be reviewed by EIC and
Supervisor & Workmen will be mobilized after clearance of EIC based on work
requirement & suitability. Workmen deputed shall be experienced and capable of
performing the quality job.
g. Contractor shall strictly follow the existing work permit system of the GIPCL and any
future revisions.
h. The contractor has to take EC insurance policy for their workmen. The contractor has
to submit labor license number to the Engineer-in-charge before start the work.
i. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case
of delay of work without any valid reason, the GIPCL reserves the rights to carry out
the work by deploying other agencies at the risk & cost of contractor with additional
10% overhead charges, plus applicable GST as per extent GST laws.
j. Contractor shall mobilize the resources as per requirment and as directed by EIC within
the period of twenty-four hours. If the contractor fails to mobilize required resources to
complete the job in time, GIPCL will execute the job through other agency at the risk
and cost of the contractor with additional 10% overhead charges, plus applicable GST
as per extent GST laws.
k. Contractor should mobilize all resources for efficient & smooth execution of contract
within seven days from the date of issue of Letter of Intent/Work Order.
l. The prices / item rates quoted shall remain firm till completion of the contract and any
agreed extensions thereafter and shall not be subject to any escalation, idle charges
for labor, machinery, overhead expenses etc… due to any reason whatsoever. No price
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
escalation / idle charges shall be entertained due to delay in work on unavailability of
work front, non-issue of work permit, holding of work permit for any reason,
unavailability of contractor’s supervisor, unavailability of contractor’s safety supervisor,
violation of safety rules, unsafe act by any of contractor’s worker, negligence &
ignorance of safety & quality instructions of GIPCL Engineer-in-charge or any other
reason whatsoever.
m. Contractor must fulfill all the safety regulations and to take safety measures to avoid
hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but
not limited to approved quality safety shoes & safety helmets, standard dust masks,
safety goggles, etc… as required and shall use exclusively under this contract for all
the time during working at specified locations failing which, the Engineer-in-charge may
hold the work and will take necessary action including penalty as decided. If the
contractor repeatedly violates safety rules/regulations (more than three successive
incidents), Engineer-in-charge may take necessary action against the contractor,
including appropriate financial penalty (Maximum of Rs. 1,000/- per incident per man-
day) and/or termination of contract.
n. One or more jobs may be required to be done simultaneously and contractor shall
mobilize additional resources as per the requirement and as directed by EIC.
o. Timely completion of all jobs and works shall be the essence of this Contract.
Contractor should closely monitor each activity and complete the jobs as per the time
given by and under the supervision of the Engineer-In-charge and shall ensure that
required manpower is deployed for the same.
p. The contractor has to complete the works as per the planning schedule and their
respective supervisor has to interact with Engineer In Charge for PTW (Permit to work),
work instruction, Return of permit.
q. The contractor has to submit daily reports showing work carried out with details of
available manpower.
r. Any job other than the listed jobs in work order shall be executed by the contractor on
instruction from GIPCL and payment shall be made to the contractor on respective item
s. The Government of India has enacted the Micro, Small and Medium Enterprises
Development Act, 2006 (the “Act”) and the Act has come into force from October
2006. The Bidder shall confirm whether your organization is registered under the Micro,
Small and Medium Enterprises Development Act, 2006. If your organization is
registered under the Act, please specify the category i.e., Micro Enterprise, Small
Enterprise or Medium Enterprise under which it is registered and kindly attach a copy
of your registration certificate.
t. The Bidder shall provide details of registration along with copy of the registration
certificate issued by the District Industries Centre/Department of Industries, etc of the
respective State Government. It is to be noted that large scale industries and trading
firms have been excluded from the purview of the Act.
u. All laws, rules, regulations, notifications, etc. stated in this tender document shall be
applicable as amended from time to time. Where applicable self-certified true copies of
the required documents to be furnished, unless stated otherwise explicitly.
v. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS) certified
company, and GIPCL gives extreme importance to maintain these global standards.
Contractor shall be required to observe these standards while working with GIPCL.
Contractor should ensure that his workmen/labour work in accordance with them.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
19. CONTRACTOR’S SUPERVISION
The contractor shall, during the whole time the work is in progress, employ a qualified
experienced site-in-charge of the works with adequate experience in handing of jobs of
this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge shall
be constantly in attendance at the site during working hours. During CONTRACTOR’S
supervisory engineer absence during working hours, if unavoidable, and also beyond
working hours, when it may be necessary to give directions, orders may be given by the
ENGINEER / GIPCL and shall be received and obeyed by the CONTRACTOR’S
superintendent or Foreman who may have charge of the particular part of the work in
reference to which orders are given. If requested to do so, the ENGINEER /GIPCL shall
confirm such orders in writing. Any directions, instructions or notices given by the
ENGINEER / GIPCL to him, shall be deemed to have been given to the CONTRACTOR.
The representative of the CONTRACTOR shall have all necessary powers to receive
materials from the GIPCL, issue valid receipts for the same, engage labour or purchase
materials and proceed with the work as required for speedy execution.
None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour should
be withdrawn from the work without due notice being given to the GIPCL / ENGINEER;
further no such withdrawals shall be made if in the opinion of the GIPCL / ENGINEER
such withdrawals will jeopardize the required pace of progress / successful completion of
The CONTRACTOR shall employ in or about execution of the work only such persons as
area careful, skilled and experienced in their respective trades, and the GIPCL shall be at
liberty to object to and require the CONTRACTOR to remove any person employed by the
CONTRACTOR in or about execution of works who in the opinion of the ENGINEER
misconducts himself or is incompetent or negligent in the proper performance of his duties
and all such persons shall not again be employed upon the works without the prior
permission of the GIPCL.
Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or
employ any employee of the other party except by mutual consent.
20. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND CLEAN-
All loose materials, wastage, packing materials, cut pieces or other matter of an offensive
nature shall not be deposited on the surface, but shall at once be carted away by the
CONTRACTOR to some pit or place provided by him away from the site of work and
approved by local authorities.
As a part of the work included in this contract, the CONTRACTOR shall completely remove
and satisfactorily dispose of all temporary works to the extent directed. He shall tear down
and dispose of all temporary works, shall remove or grade, to the extent directed, all plant
and equipment, shall satisfactorily dispose off all rubbish resulting from the operations
under this contract and shall do all work necessary to restore the territory embraced within
the site of his operations to at least as good order and conditions as at the beginning of
the work under this contract.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
21. FACILITIES TO BE PROVIDED BY GIPCL
A. The Company shall provide the following facilities to the Contractor at the site:
a. Electricity & water at nearest available one point. Further distribution to be
done by contractor at their cost.
b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s township at
discretion of GIPCL if available.
c. Workshop facility as available at site only. However, contractor may visit the
workshop to ensure the existing facility. For the facilities other than available,
contractor has to carry out the job outside at their own cost.
d. First aid facilities as available on chargeable basis.
e. Open space for storing PVC fill sheets & PVC fill modules. BIDDER shall protect the
fills blocks from direct sun light contact. Proper storage arrangement like scaffolding-
shed (temporary shed) shall in BIDDERS scope.
Apart from the above, no other facilities shall be provided by GIPCL.
B. GIPCL shall also conduct an orientation program appraising the workmen regarding
the safety norms and measures to be observed during work operations at the plant site.
22. WORK MEASUREMENT/CERTIFICATION
a. The work to be performed being a specialized nature, the contractor should be fully
conversant with modern practices and should be able to carry out works independently
of large thermal power plant. The contractor shall therefore be required to engage
qualified/ experienced personnel to undertake the work as per specifications and
b. Contractor should maintain one computer with printer for keeping daily records and
maintain the data.
c. All the work measurements shall be jointly recorded in a measurement
sheet/register/relevant documents by the contractor / authorized representative of the
contractor and the Engineer-in-charge. The measurements shall be clearly written
indicating date of measurement, location, reference to drawings, if any, and jointly
d. The Contractor shall be required to furnish satisfactory job completion report to GIPCL.
The submission of report should be on daily basis, the monthly bill payment shall be
released based on the certified reports of the works.
e. Inspection of work will be done by Engineer in Charge or his authorised representative.
If the work is not found satisfactory engineer in charge reserves the right to take suitable
action and shall be binding to the contractor.
23. PUBLIC HOLIDAYS
The Contractor shall be responsible for giving benefit to all his employees, employed in
whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in advance
and due communication thereof shall be made to the Management.
24. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE PREMISES OR
BEYOND THE COURSE OF EMPLOYMENT
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
The contractor shall provide off-duty insurance coverage (Medical + Death Benefit) sum
of Rs. One Lac (Nagrik Suraksha Policy or Equallent) to all its workmen deployed at
GIPCL-SLPP site for the accident taking place any where outside the Company premises
or at any place when the workman is not in course of his employment.
25. FORCE MAJEURE
The performance of the obligations herein contemplated may be suspended without
incurring the penalty in the event of the subsistence of Force Majeure conditions.
If a Force Majeure situation arises, the affected Party shall promptly notify the other Party
in writing of such conditions and the performance shall be suspended as per mutual
For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the
Party and not foreseeable by the Party and shall include events of floods, explosions, riots,
wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,
government actions and provided always that such acts result in the impossibility of the
further performance of the contract.
The Contractor shall indemnify and keep harmless GIPCL from and against all actions,
proceedings, claims, demands, losses, costs, damages and expenses whatsoever which
may be brought against or suffered by GIPCL which it may sustain, pay or incur as a result
of or in connection with the performance/ purported performance/ non-performance of the
contract by the Contractor.
In case, in any litigation pertaining to labour employed through contractor if any direction
or order is issued by court at any point of time the contractor shall comply with and
implement such direction or order whether passed at the time of award of contract or
during the pendency of contract. Further, the Contractor shall indemnify the GIPCL against
all consequences arising and affecting GIPCL owing to the compliance of the orders by
the Contractor.
27. GOVERNING LAW AND JURISDICTION
This tender document and contract shall be governed by the laws of India and the Courts
at Surat shall have jurisdiction regarding the same.
Where any portion of the General Condition of Contract is repugnant to or at variance with
any provisions of the Special Condition of Contract, then unless a different intention
appears, the provision of the Special Conditions of Contract shall prevail to the extent of
such repugnancy of variance.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
SECTION-D (SPECIAL CONDITIONS OF CONTRACT)
1. DETAIL SCOPE OF WORK
The detail scope of work broadly covers:
➢ Supply, dismantling, transportation, erection & commissioning of new PVC fills
blocks/modules and drift eliminators of 14nos. cells of Unit-1 & Unit -3 cooling tower.
➢ Buyback of dismantled old scrapped PVC Fills of 14nos. cells of Unit-1 & Unit -3
cooling tower (i.e. 5621.03 Cu. Meter) quantity.
➢ Buyback of dismantled old scrapped PVC Drift eliminators of 07nos. cells of Unit -3
cooling tower (i.e. 2185.00 Square Meter) quantity.
Total PVC fills height in Unit-1 cooling tower is 1.2 meter (0.6 meter(H) x 1.2 meter(L) for
two layer arrangement) and in Unit-3 cooling tower is 1.5 meter (0.5 meter(H) x
meter(L) for three layer arrangement). The detail scope of works further clarified as below.
(A) Supply & Transportation of PVC Fills & Drift Eliminators.
➢ Supply, loading, transportation, unloading & gluing of PVC Fills Sheet at site. The
quality of gluing should be strong enough to withstand the load/water pressure of
➢ The PVC fills shall be manufactured using Virgin PVC & should be UV
stabilized having following specifications.
Description of Characteristics Specification
Size of Unit-1 cooling tower cross flute 1200 mm x 600 mm. Two
1. Millimeter Layers (Total height
type PVC fills. (Length X Height)
Size of Unit-3 cooling tower cross flute 2000 mm x 500 mm.
2. Millimeter Three Layers (Total
type PVC fills. (Length X Height)
height 1500 mm)
3. Flute height Millimeter 17 /
4. Longitudinal pitch Millimeter 50mm
5. Spiral Angle Degree
6. MOC Virgin PVC only.
7. Surface area of PVC fill per unit volume. m2/m3 approx 158m2/m3
Maximum continuous operating Degree
temperature. Celsius
9. Fill sheet thickness. Millimeter Minimum 0.25 mm
10. Standard followed for material properties. CTI STD-136
11. UV & IR stabilization Required
12. Colour of PVC Fill sheet Grey / carbon black
Total Quantity (For 14 nos. cells of Unit-1 Cu.
& Unit-3 Cooling Tower) Meter
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
14. Properties of PVC material to be used:
- Tensile Strength at yield point should be minimum 5,500 psi (as per ASTM
- Flexural Strength should be minimum 10,000 psi (as per ASTM D790).
- Flexural Modulus should be minimum 3,50,000 psi (as per ASTM
- Drop impact resistance as per ASTM D4226-B should be minimum 1.2 lbs-
- Heat distortion temperature at 264 psi should be minimum 160° F (71° C)
(as per ASTM D648).
- Fire Retardancy test: Self Extinguishing type (As per ASTM D635).
- Ultra -violet exposure for 500 hours on the PVC material shall be carried
out once as per ASTM-G 155 and Impact resistance test before and after
UV exposure shall be conducted as per ASTM D – 4226 Procedure -B.
Impact resistance after UV test shall be equal to or more than 90% of the
impact resistance -Gardener as specified in CTISTD 136 (2010).
- Density: 1.30-1.60 gms/cc (as per ASTM D792).
- Flute size, Thickness and other dimensions shall be witness during visual
- Supplier test certificates of raw material to be submitted/verified at the time
of visual inspection.
➢ Supply of PVC Drift eliminators having following specification:
Description of Characteristics UoM Specification
DrifEL146 – Double layer type or
1. Drift Eliminator Type Equivalent double layer type as
per attached drawing in section-G.
2. Material Virgin PVC only.
Maximum continuous operating Degree
temperature Celsius
5. UV & IR stabilization Required.
6. Eliminator Length MM As per site requirement.
7. Outside dimension MM 146 (+/- 4 mm)
8. Wall Thickness MM Minimum 0.5 mm.
As per attached drawing. Minimum
9. Spacer dimension and size
02 Spacer per drift eliminator block.
Total Quantity (For 14 nos. cells of Square
Unit-1 & Unit-3 Cooling Tower) Meter
11. Properties of PVC material to be used:
- Tensile Strength should be minimum 5,500 psi (as per ASTM D882).
- Flexural Strength should be minimum 10,000 psi (as per ASTM D790).
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
- Flexural Modulus should be minimum 3,50,000 psi (as per ASTM
- Drop impact resistance as per ASTM D4226-B should be minimum 1.2 lbs-
- Heat deflection temperature at 264 psi should be minimum 160° F (71°C)
(as per ASTM D648).
- Fire Retardancy test: Self Extinguishing type (As per ASTM D635).
- Density: 1.30-1.60 gms/cc (as per ASTM D792).
- Length, Width, Thickness, colour and other dimensions shall be witness
during visual inspection.
- Supplier test certificates of raw material to be submitted/verified at the time
of visual inspection.
a. Final acceptance of the material after inspection at GIPCL site in blocks/module
b. Drawing/photo images of PVC fills and PVC Drift eliminators are attached for
reference in section - G.
c. PVC fill modules should be folded from both top & bottom ends. The fill modules
should provide with double edge folding to provide load bearing strength to the fill
modules. However, the folded edges should be restricted to 20mm or lesser in order
to avoid unnecessary dead load.
d. Party to supply PVC fills modules in the form of 100% honeycomb pattern blocks of
18 to 25 nos. fill sheets gluing with each other. Party to take extreme care for
honeycomb pattern formation. Blocks without proper honeycomb pattern shall be
rejected. Party may supply in either module form from factory or assembled the fills
modules (blocks) at SLPP site. For preparation of fills blocks/modules (Gluing of fills
sheet) GIPCL-SLPP will provide work space in mechanical workshop. If, party wants
to preparation of fills blocks nearby cooling tower, temporary shed required for
preparation of blocks. Necessary arrangement for temporary shade shall be in
BIDDER’s scope.
e. BIDDER to supply drift eliminators in the block form as per attached drawing in
section -G. Each block contains seven nos. drift eliminator blades and two or three
nos. spacers as per site requirement.
f. Bidder to take dimensions of required length of drift eliminators and manufactured
the same accordingly.
g. The quantity mentioned under BOQ is as per available data sheet only. If any
additional PVC fills required as per site requirement shall be under bidder’s scope.
h. Supplied PVC fills and Drift Eliminators shall be inward through M&C Department.
i. Material inspection shall be carried out by GIPCL prior to dispatch of material.
Party to give minimum 10days advance notice. Party shall submit Test
Certificates (i.e. Tests certificates for Tensile Strength, Flexural Strength,
Flexural Modulus, Heat distortion temperature, Fire Retardancy test, UV &
Drop impact resistance Tests, Density test, etc.) from CIPET (Institute of
Plastic Technology), Chennai or NABL approved Lab.
Quantum of job mentioned against all items in the above tables is as per site measurement
only & may vary as per site requirement during execution. However, 10% quantity
variations shall be allowed with quoted rates & No extra payment shall be made for
additional 10% quantity variations. All the miscellaneous activities pertaining to above
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
works to be executed for satisfactory performance is in the scope of contractor in his
quoted rates. The bid submitted by the bidder not covering the total scope of work and
services as detailed out in the tender document shall be liable for rejection
(B) Dismantling & Erection of new PVC Fills blocks in Unit-1 & Unit-3 Cooling tower.
a. Scope includes shifting/transporting of PVC Fills blocks/modules after gluing from
workshop/any other location to cooling tower cells.
b. BIDDER shall provide proper scaffolding up to fills height/level for removal of existing
PVC fills blocks & erection of new fills blocks.
c. After dismantling of PVC fill blocks in Unit-1 cooling tower, party has to assess
the condition of bottom supporting beam, its tie rods and branch pipes. If
required, same has to be replaced first before erection of new PVC fills as per
instruction of EIC. Material required for same (i. e bottom beam, tie rods and
branch pipes) shall be provided by GIPCL.
d. After dismantling of PVC fill blocks in Unit-3 cooling tower, party has to assess
the condition of branch pipe support. If required, same has to be replaced first
before erection of new PVC fills as per instruction of EIC. Material required for
same shall be provided by GIPCL.
e. During installation of new fills in unit-3 cooling tower, support of perforated tray
is to be provided in some area of fills for proper supporting of fills block, if
required. Perforated tray will be provided by GIPCL.
f. The job has to be done in running of the tower, hence proper platform has to be
erected over the cold basin of the cell & complete covering both sides to ensure that
no debris/loose sheets arising out of the job go to into the cold washer basin.
g. Remove the existing fills packs carefully so that other cell internals not get damaged.
h. Erection of new PVC Fills modules (block) shall be carried out in two layers each of
600mm height in Unit-1 cooling tower and three layers each of 500mm height in Unit-
3 cooling tower. The PVC fills modules should be packed firm & tightly. Loose PVC
Fills modules packing shall not be allowed.
i. The old PVC fills blocks shall be stack properly & transport to designated place
immediately after dismantling from cooling tower as per instruction of EIC. Designated
place shall be in 1 to 2 km radius from cooling tower area. Required transportation
shall be in BIDDER scope. After shifting of entire quantity of old scrap PVC fills blocks
from cell area, permission for new fills blocks erection in cooling tower shall be given.
j. Party shall take utmost care while dismantling the existing PVC Fills blocks that it
should not fall into basin. The cooling tower basin shall be covered by suitable means
(i.e. Sheets, planks, etc..) so that debris & dust particles not fall into basin.
k. Removal of nozzle, branch pipes, etc…required for fills replacement work, shall be
under scope of the bidder.
(C) Dismantling & Erection of new PVC Drift Eliminators.
a. Dismentling of existing installed ACB type drift eliminatos from 07nos. cells of
Unit-1 cooling tower.
b. Dismentling of existing installed PVC drift eliminatos from 07nos. cells of Unit-3
c. Shifting/transporting of new PVC Drift Eliminators in block form from storage area to
cooling tower cells shalll be under scope of the bidder.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
d. One drift eliminator block contains seven blades and two spacers for the length of
drift eliminators up to 1.2 meter and three spacers for the length of drift eliminators
more than 1.2 meter.
e. Erection of new PVC drift Eliminators in Unit-1 & Unit-3 cooling tower cell as per
required length in cooling tower.
f. After dismantling of old drift eliminators (ABS type) of Unit-1 cooling tower, shifting
of all scrapped drift eliminators to designated place as per EIC instruction.
Designated place shall be in 3 to 6 km radius from cooling tower area.
g. After dismantling of old drift eliminators of Unit-3 cooling tower, shifting of all
scrapped drift eliminators to designated place (1 to 2 km radius) as per EIC
instruction. Thereafter, all scrapped PVC drift eliminators of Unit-3 Cooling Tower
shall be taken out from temporary storage area for buy-back and clear the site.
Important: PVC Fills and Drift Eliminator work shall be carried out parallelly in one
cell of Unit-1 Cooling Tower and one cell of Unit-3 Cooling Tower. Separate
manpower shall be deputed for both the units for parallel work.
a. 100% Quantity (i.e.5621.03 m3) of the old PVC fill blocks of Unit-1 & Unit-3
cooling tower and PVC Drift eliminators shall be stack properly at designated
place as per EIC instruction and taken out of the plant for buy back by the bidder.
b. 100% Quantity (i.e. 2185 m2) of the old PVC Drift eliminators of Unit-3 shall be
stack properly at designated place as per EIC instruction and taken out of the
plant for buy back by the bidder.
c. For buy back, Loading, unloading required tools tackles, machinery, manpower,
transportation shall be under bidder’s scope.
d. After lifting all scrap PVC fills & PVC Drift eliminators from site under buyback,
area cleaning shall be done by Bidder. All loose dust of scrape PVC fill block and
drift eliminators shall be disposed to designated place as per instruction of EIC.
e. Disposal of scrap PVC fills should be in accordance with the Government norms.
2. DELIVERY PERIOD FOR SUPPLY PART:
Supply of the PVC Fills and Drift Eliminators for maximum two (02) coolilng tower cells
shall be done within 8-10 weeks from the date of LOI or Work order. Balance material shall
be suplied in phassed manner on sequential basis. Schedule of sequential supply of
balance material shall be as per instruction of Engineer Incharge as per site requirement.
3. COMPLETION SCHEDULE FOR REPLACEMENT WORK :
The time period for completion of entire work in each cell (PVC fills & drift eliminator
replacement, nozzle replacement , header flushing, tie road replacement, Fills
supporting beam replacement, cooling tower internal cleaning etc..) should be
maximum 18 days per cell for unit-1 cooling tower and 22 days for Unit-3 cooling
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
Important: PVC Fills and Drift Eliminator work shall be carried out parallelly in one
cell of Unit-1 Cooling Tower and one cell of Unit-3 Cooling Tower. Separate
manpower shall be deputed for both the units for parallel work.
a. In the event of delay in completion of PVC fills & Drift Eliminators replacement work,
penalty of Rs. 10,000.00 per day delayed shall be imposed.
b. Delay which is not attributed to contractor, shall not attract penalty.
c. Maximum penalty shall be limited to 10% of total contract value.
The aforesaid amounts of penalty and damages shall be recoverable from the monthly
bills of the Contractor or from the SD. If the amount of damages recoverable from the
Contractor exceeds the bills and SD amount, then the Contractor shall become liable to
pay the same to GIPCL and GIPCL shall be entitled to initiate appropriate proceedings
against the Contractor for the same.
5. SCOPE OF CONTRACTOR
a. All tools & tackles, labour, equipments, scaffolding, halogen lights, vehicles, tractors,
hydra etc… to execute the contract are in the scope of the contractor. The contractor
should ensure for healthiness/working conditions of tools, tackles & vehicles.
b. All consumable items like cotton waste, kerosene, gas, diesel, lubricants, etc will be
in the scope of the contractor.
c. If any temporally shed required for PVC fills gluing, shall be under contractor scope.
d. All safety/PPEs required during work at site are to be arranged by the contractor.
e. The Contractor shall have to provide necessary facilities including accommodation for
their labor at their own cost.
f. The contractor has to arrange JCB/Hydra, cultivators, breaker machines & tractor with
trolleys for lifting/shifting the materials of their own.
g. Contractor has to depute their full time experienced overall site-in-charge for work
execution as per specification and for day to day work planning & coordination with
respective department’s Engineer-in-charge for day to day job record, statutory &
legal compliance records, etc.
6. DEFECT LIABILITY PERIOD
The defect liability period shall be twelve months from commissioning of Cooling Towers
after entire PVC Fills and Drift eliminators replacement work in 07nos. cells of each cooling
tower. (i.e. twelve months from commissioning of 7th cell Unit-1 Cooling tower & twelve
months from commissioning of 7th cell Unit-3 Cooling tower). All defects arising during
defect liability period must be rectified by the successful bidder free of cost.
7. MOBILIZATION PERIOD
Party shall mobilize all resources, tools & tackles to site within one month after intimation
given by GIPCL via mail. The planning schedule for PVC fills & Drift Eliminators
replacement work shall be intimated one-month advance.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
8. TO REMEDY DEFECTIVE WORK
If the work or any portion thereof shall be damaged in any way excepting by the acts of
the GIPCL, or if defects not readily detected by proper inspection shall develop before the
final completion and acceptance of the whole work, the CONTRACTOR shall forthwith
make good, without compensation, such damage or defects in a manner satisfactory to
the ENGINEER / GIPCL. In no case shall defective or imperfect work be retained even if
contractor followed all technical specifications. GIPCL will not compromise for quality of
materials, works & workmanship.
The CONTRACTOR shall remain liable under the provisions of this clause notwithstanding
the passing by the GIPCL of any certificate, final or otherwise or the passing of any
9. DAILY DIARY AND PROGRESS REPORT
A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR will
supply all detailed information every day at 9:00 hours for the day preceding and the diary
will be jointly signed by the ENGINEER and the CONTRACTOR’S representatives, every
day in token of its correctness. A works instruction book, serially numbered will also be
kept in the ENGINEER’S office and all day to day instructions will be given in that book.
The CONTRACTOR’S representative shall report every day to see these instructions and
sign them at the bottom in token of his having seen them.
The CONTRACTOR shall supply all information regarding procurement of materials and
progress of work, as is required by the ENGINEER for compiling the weekly progress
reports. This information shall be supplied by 9:00 hours on every Monday, for the
preceding week.
10. PRICE & RATES
The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of all labor,
supervision, cost of safety supervisor, shifting, transportation, loading, unloading,
equipment, all tools & tackles, safety equipments & PPEs, Royalties, Rents, GST, Stamp
Duties, Central or State Government or Local body or Municipal Taxes or Duties, Turn
over Tax, Work Contract Tax, VAT, Octroi duty and / or any other duty / tax levied by the
Central, State Government or other Public bodies etc…and such other costs that are not
specifically mentioned herein but will be incurred by the contractor for the satisfactory and
timely completion of the work. The quoted rates shall be deemed to include for everything
mentioned in the specification, all leads & lifts, contractor’s overheads & profits for due
performance of the work under this contract and such other costs that are not specifically
mentioned herein but will be incurred by the contractor for the satisfactory and timely
completion of the work. The rates shall also include cost for mobilization / demobilization
of manpower, equipments, materials, etc...
The rates shall be firm for entire contract period and also during extension, if required and
shall not be subject to any escalation in prices, idle charges for labor, machinery, overhead
expenses etc. No price escalation / idle charges shall be due to any reason whatsoever.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
The prices / item rates quoted by Bidder shall remain firm till completion of the contract
period and any agreed extensions thereafter and shall not be subject to any other
escalation, idle charges for labor, machinery, overhead expenses etc. No price escalation
/ idle charges shall be payable due to delay in work by contractor or due to non-availability
of work front by GIPCL or any reason whatsoever.
The price/rate quoted by CONTRACTOR shall be considering mobilization of all required
manpower, tools & tackles, materials, Scaffolding, equipment for timely and satisfactory
completion of all scope of work.
The Contractor shall not pay less than the Minimum Wages notified by the Government
rom time to time to his employees of corresponding categories.
Contractor shall at his expense comply with all labour and industrial laws and such other
acts and statues as may be applicable to the contract in respect to pay etc. On account of
any default in respect of all liabilities and in case of non compliance of the above, the
company can withhold their payments till all legal liabilities are discharged.
11. TERMS OF PAYMENT
A. Conditions of Payment (Supply Part):
GIPCL shall pay 80% amount of supply part on pro rota basis on receipt of PVC fills &
Drift Eliminators material required for each cooling tower cell in form of modules/blocks
as certified by GIPCL Engineer In charge (E-I-C) and raise the invoices/bills in
duplicate. Supply of PVC fills and Drift Eliminators material shall be as per mutually
agreed schedule on sequential basis only. Balance 20% shall be released after
successful erection, testing & commissioning of cooling tower cells after due
certification by the concerned GIPCL engineer in-charge.
The contractor shall raise invoice/bill only after supply and receipt of material at site for
complete sets of material required for 01 cooling tower cell.
On receipt of the invoice complete in all respects and with all the said documents, the
above said 80% payment in respect of the same shall be made within 21 days of such
receipt of a complete invoice as per the following terms of payment.”
B. Conditions of Payment (Service/Erection Part):
GIPCL shall pay 100 % amount of erection part on pro rota basis after completion of
complete cell erection as certified by GIPCL Engineer In charge (E-I-C) by the
contractor and raise the invoices/bills in duplicate.
The contractor shall raise invoice/bill only after completion of erection of PVC Fills and
Drift Eliminators for 01 cooling tower cell.
On receipt of the invoice complete in all respects and with all the said documents, the
above said 100% payment in respect of the same shall be made within 21 days of such
receipt of a complete invoice as per the following terms of payment
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
The payments stated at sub. pts. A & B above shall be made as per the foIIowing terms.
(i) Bill along with taxes shall be released against the work executed duly certified by
GIPCL. Income Tax (IT) will be deducted at source from monthly RA bills as per the
rules in force.
(ii) GST shall be paid along with bills after fulfillment of following terms.
(a) Submission of copy of registration certificate issued by GST Authority (to be furnished
(b) Citing GIPCL GST no. (I.e. 24AAACG7277Q1Z0) along with Bidder GST registration
no. and the date of issue of registration certificate on invoices.
(c) Claim of GST amount with percentage (%) separately shown on the invoices.
(d) The contractor shall be required to submit the proof of payment of GST of previous
month/quarter, as may be applicable as & when demanded by
GIPCL/Owner/company.
(e) The Bidder shall inform the Owner in the event of its registration certificate is cancelled
or discontinued for whatsoever reason.
(iii) While making running account payment, the following deductions may be made by
GIPCL, if applicable:
1. Cost of materials issued, if any, by GIPCL and to the extent consumed in the work.
2. Security deposit recoverable if any.
3. Advance on materials / work progress advance payments, if any.
4. LD / Penalty for delayed delivery, penalty for delayed execution of work, recovery
of charges for the work done by other contractor due to delay or any other reason,
5.Any other dues recoverable by GIPCL from the contractor under the contract.
C. Validity and Uniformity of Rates
The rates shall be firm for entire contract period and also during extension, if required
and shall not be subject to any escalation in prices, idle charges for labor, machinery,
overhead expenses etc. There shall not be any escalation/compensation to the
contractor against any revision in MWR (Minimum Wage Rates). No price escalation /
idle charges shall due to any reason whatsoever.
12. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE
Contractor shall submit following documents to the Engineer-in-charge for verification
purpose of the bill: -
(i) Measurement sheet along with joint record of work done in the form of joint inspection
report duly signed by authorized representative of contractor and GIPCL Engineer.
The bill will not be entertained without submission of above documents.
13. MOBILIZATION AND EXECUTION
a) Contractor shall mobilize the resources at site within one month from the time the
intimation given by GIPCL.
b) Contractor shall provide required separate & independent site supervisors who will be
responsible for supervision and execution of job in specified time with respect to
quality, specifications, site preparations, safety, co ordination with GIPCL, issue of
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
work permits, joint measurements, etc... The supervisors shall coordinate with the
Engineer-in-charge of GIPCL for proper execution of the job.
c) Contractor has to furnish the qualification, certificate, other documents and/or proof
of on hand experience, job & site experience of all skilled & semiskilled workmen and
supervisors. All the details of supervisor & workmen will be reviewed by EIC and
Supervisor & Workmen will be mobilized after clearance of EIC based on work
requirement & suitability. Workmen deputed shall be experienced and capable of
performing the quality job.
d) The resources required for execution of above jobs will vary from time to time, hence
contractor shall mobilize the resources accordingly.
e) Contractor shall provide accommodation for the persons deployed by him for the work
at his own cost.
14. QUANTITY OF WORK
The estimated quantities of work required to be carried out by the contractor are as given
in the Section-E (Schedule of Quantity). Estimated qty. may vary according to the
exigencies of work at site. However, the rates quoted by Bidder shall remain firm
irrespective of any variation in estimated quantities. Contractors shall engage required
nos. of labors along with required tools & tackles as per work load and emergency
situations throughout the contract period to perform his contractual duties.
In case, contract quantity/amount exhausted before completion of contract period, GIPCL
reserve the rights to increase the quantities or contract amount for successful completion
of entire contract period. Contractor shall responsible to complete the particular job up to
entire satisfaction of Engineer-in-charge. The rates remain firm & unchanged till
completion of the contract and any agreed extensions thereafter and shall not be subject
to any escalation, idle charges for labor, machinery, overhead expenses etc… for any
reason whatsoever. The quantum of work of individual item may be up to any extent
depending upon requirement. However, rate remains unchanged. Under this contract,
contractor has to execute all work as per the Plant requirement.
15. GENERAL CONDITIONS OF CONTRACT
General Conditions of Contract (Section-C) and detail specification prepared by the
company will be applicable for this contract. The same is enclosed herewith. Bidders are
advised to go through the same.
Where any portion of the general conditions of contract is repugnant to or at variance with
any provisions of the special conditions of contract, then unless a different intention
appears, the provision of the special conditions of contract shall prevail to the extent of
such repugnancy of variance.
16. OTHER GENERAL CONDITIONS OF CONTRACT
1. Provision of scaffolding along with scaffolding material for dismantling and erection
work will be in the scope of the contractor for safety & completion of specified job. The
scaffolding shall be with pipe and clamps, metallic jallies. No separate rate shall be
provided for such scaffolding work.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
2. If any equipment or part are found damaged due to negligent / faulty maintenance the
equipment cost of such damages shall be recovered from the contractor’s monthly
bill/retention money/security deposit.
3. The contractor has to shift spares in required quantity duly approved by GIPCL
engineer whenever necessary from GIPCL store / warehouse to site or site store as
per the instruction of engineer in charge. Contractor has to arrange transportation for
above. The cost of transportation will be on contractor’s account. The contractor is
responsible for safe transportation, handling and storage. In case of any work
requirement (normal / emergency) arising during Sunday / holidays & night hours the
contractor should be in a position to mobilize the manpower immediately within
minimum time as per the instruction of EIC. Unavailability of manpower as well as
resources will be viewed very seriously and will invite appropriate punitive measures
as decided by competent authority.
4. All new replacements either spare parts or any other shall be inspected and approved
by GIPCL engineer in charge before its actual use in work. It is the supervisor
responsibility to ensure this without failure.
5. The contractor has to do quality job. GIPCL shall not compromise in quality. In case
of poor quality of work the contractor may be asked to rework the job at free of cost.
6. Immediately after completion of maintenance job, work area has to be cleaned by
removing all the tools, scrap, cotton waste, etc, All the scrap/waste generated should
be disposed off to the scrap yard or any other designated place as instructed by
Engineer in Charge.
7. The contractor has to complete the work as per the planning schedule and their
respective supervisor has to interact with Engineer In-Charge for PTW (Permit to
work), work instruction, Return of permit and successful trial run.
8. Permission of leave of site in charge and supervisors is to be taken from E-I/C well in
advance. Additional Workmen deputed at site for shutdown / emergency work shall
not leave the site without permission of EIC.
9. Power Industry runs round the clock for 365 days. In case of emergency during odd
hours or on P.H. or Weekly off, party shall arrange the manpower within one hour
after intimation. Loss of generation in case of delay in arranging the manpower will be
viewed very seriously and penalty as decided by competent authority will be imposed
and same shall remain binding to the contractor.
10. The Government of India has enacted the Micro, Small and Medium Enterprises
Development Act, 2006 (the “Act”) and the Act has come into force from October
2006.Bidder to confirm whether your organization is registered under the Micro, Small
and Medium Enterprises Development Act, 2006. If your organization is registered
under the Act, please specify the category i.e., Micro Enterprise, Small Enterprise or
Medium Enterprise under which it is registered and kindly attach a copy of your
registration certificate. Provide us details of registration along with copy of the
registration certificate issued by the District Industries Centre/Department of
Industries, etc of the respective State Government. It is to be noted that large scale
industries and trading firms have been excluded from the purview of the Act.
11. GIPCL is an ISO 9001-2015, ISO 14001-2015, ISO 45001:2018 and ISO 50001:2018
certified company, and GIPCL gives extremely importance to maintain these global
standards. Contractor has to follow these standards while working with GIPCL.
Contractor should make awareness among their entire workman about these
standards & maintain all records with utmost care.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
SECTION-E (SCHEDULE OF QUANTITIES & RATES)
GUJARAT INDUSTRIES POWER COMPANY LIMITED.
SURAT LIGNITE POWER PLANT.
Sr. Quoted Unit Total Quoted
Name of Activity Qty. UoM
No. Rate (Rs.) Amount (Rs.)
Supply of Cross flute type
PVC Fills Blocks for 07 nos.
cells of Unit - 1 Cooling
Tower & 07 nos. cells of Unit -
Cu. (To be filled System
1 3 Cooling Tower (i.e.
Meter Online) calculation
2312.03 Cu. Meter for Unit-1
Cooling Tower & 3309.00 Cu.
Meter for Unit-3 Cooling
Supply of PVC Drift
Eliminators. (Type: DrifEl
or Equivalent) for 07 nos. CT
cells of Unit - 1 Cooling
Tower & 07 nos. cells of Unit - Square (To be filled System
3 Cooling Tower. (i.e. Meter Online) calculation
1701.00 Square Meter for
Unit-1 Cooling Tower &
2185.00 Square Meter for
Unit-3 Cooling Tower.)
3 Total for Sr. Nos. (01 + 02) in Rs.
4 GST on Supply (On Sr. No. 03) @ ______ in Percentage.
5 GST on Supply (On Sr. No. 03) @ ______ in Rs.
6 Sub Total for Sr. Nos. (03 + 05) in Rs.
Service Charge for Removal
of Existing Fills and Erection,
commissioning of new PVC
Fills in 07 nos. cells of Unit-1
Cooling Tower. & 07 nos. cells Cu. (To be filled System
of Unit - 3 Cooling Tower Meter Online) calculation
(2312.03 Cu. Meter for Unit-1
Cooling Tower & 3309.00 Cu.
Meter for Unit-3 Cooling
Service Charge for Removal (To be filled
of existing Drift Eliminators Online)
8 and Erection, commissioning
Meter calculation
of new PVC Drift Eliminators
in 07 nos. cells of Unit-1
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
Cooling Tower & 07 nos. cells
of Unit - 3 Cooling Tower.
(1701.00 Square Meter for
Unit-1 Cooling Tower &
2185.00 Square Meter for
Unit-3 Cooling Tower.
9 Total for Sr. Nos. (7 + 8 ) in Rs.
10 GST on Service Charge (On Sr. No.: 9) @ _____ in Percentage
11 GST on Service Charge (On Sr. No.: 9) @ ______ in Rs.
12 Sub Total for Sr. Nos. (9 + 11) in Rs.
Buyback of old scrapped PVC (To be filled
Fills of 07 nos. cell of Unit-1 Online)
Cooling Tower and 07 nos. Cu. System
cell of Unit-3 Cooling Tower Meter calculation
including Loading,
Transportation & Disposal.
Buyback of old scrapped PVC (To be filled
Drift Eliminators of 07 nos. cell Online)
14 Unit-3 Cooling Tower
Meter calculation
including Loading,
Transportation & Disposal.
15 Sub Total for Sr. Nos. (13 + 14) in Rs.
16 Applicable GST in Rs. (On Sr. No.: 15) @ 18 %
17 Tax collection at source @ 01 % on Sr. Nos. (15 + 16) in Rs.
18 Sub Total for Sr. Nos. (15 + 16 + 17) in Rs.
Grand Total for Supply & Service with buyback for Sr. Nos.
Grand Total for Supply & Service with buyback for Sr. Nos.
19 (0 6 + 12 - 18) in Rs. for Unit-1 & Unit-3 cooling tower fills & drift
Eliminators replacement work.
ii. The rates shall include all labour cost, equipments, supervision, consumables, tools,
iii. GST shall be paid at actual as per prevailing rate.
iv. Prices shall be quoted through online through (n)Procure website
https://tender.nprocure.com only. Hard copy of price bid shall not be considered
v. Evaluation of tender will be done on gross total quoted amount with GST.
NAME OF TENDERER
SEAL & SIGNATURE OF
NAME OF AUTHORISED
PHONE NO. FAX No.
MOBILE NO. Email ID
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
SECTION-F (LIST OF ANNEXURES & FORMS)
PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE
BY SELLER / CONTRACTOR
(To be executed on non-judicial stamped paper of approximate value)
1. WHEREAS Gujarat Industries Power Company Limited having its office at PO: Ranoli, Dist.
Vadodara – 391 350, Gujarat State, India (hereinafter referred to as “The Company/Owner”
which expressions shall unless repugnant to the subject or context includes its legal
representatives, successors and assigns) has entered into a contract with M/s.
……………………………….. ………………………….(hereinafter referred to as
“Contractor(s)/ Seller(s)” which expression shall unless repugnant to the subject or context
includes their legal representatives, successors and assigns ) for
…………………………….on the terms and conditions as set out inter alia, in the Company’s
contract No./ work order No.……………………………………………..date …………and
various documents forming part thereof hereinafter referred to as the “said contract” which
expression include all amendments, modifications and/ or variations thereto and where as
the Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and
guarantees its performance including any parts executed through any other agencies/
subcontractors AND WHEREAS one of the conditions of the “said contract” is that
“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a bank for….%
(……….percent) of the total value of the “said contract” against due and faithful performance
of the “said contract” including performance guarantee obligations of the
contractor(s)/seller(s) for execution/ supplies made under the “said contract.”
2. We …………………………….Bank having its branch office at ……….……..do hereby agree
and undertake to pay the amount due and payable under this guarantee without any demur
merely on a demand from the Company stating that in the opinion of the Company, which
is final & binding, the amount claimed is due by reason of default made by the Contractor(s)/
Seller(s) in performing any of the terms & conditions of the said Contract including defect
liability obligations, in fulfilling the performance guarantee obligation or loss or damage
caused to or would be caused to or suffered by the Company by reason of any breach by
the said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any such
demand made on the Bank by the owner shall be conclusive as regards the amount due
and payable by the Bank under this guarantee. However our liability under this guarantee
shall be restricted to Rs.-------------------------(Rs ……………………only)
3. We undertake to pay to the Company any money so demanded not withstanding any dispute
or disputes raised by the contractor(s)/ Seller(s) in any suit or proceeding pending before
any office, court or tribunal relating thereto our liability under this present guarantee being
absolute and unequivocal. The payment so made by us under this bond shall be a valid
discharge of our liability for payment there under. Our liability to pay is not dependent or
conditional on the owner proceeding against the Contractor(s)/ Seller(s).
4. The guarantee herein contained shall not be determined or affected or suspended by the
liquidation or winding up, dissolution or change of constitution or insolvency of the said
Contractor(s)/ Seller(s) but shall in all respect and for all purposes be binding and operative
until payment of all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
5. This guarantee will remain valid up ____________________ days or ______________
whichever is earlier. The Bank undertakes not to revoke this guarantee during its currency
without previous consent of the OWNER/PURCHASER and further agrees that if this
guarantee is extended for a period as mutually agreed between contractor &
owner/purchaser, the guarantee shall be valid for a period so extended provided that a
written request for such extension is received before the expiry of validity of guarantee.
6. We ……………Bank further agree with the Company that the company shall have the fullest
liberty without our consent and without affecting in any manner our obligations hereunder
to vary any of the terms and conditions of the said Contract(s)/ Order(s) or to extend the
time of performance by the said Contractor(s) Seller(s) from time to time or to postpone for
any time or from time to time any of the powers exercisable by the Company against the
said Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and conditions
relating to the said Contract(s)/ Order(s) and we shall not be relieved from our liability by
reason of any such variation, or extension being granted to the said Contractor (s) / Seller(s)
or for any forbearance, act or omission on the part of the Company or any indulgence by
the Company to the said Contractor(s)/ Seller(s) or by any such matter or thing whatsoever
which under the law relating to sureties would, but for this provision, have affect of so
7. Notwithstanding anything contained herein before, our liability shall not exceed
Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a demand
or claim under this Guarantee is made on us within three months from the date of expiry we
shall be discharged from all the liabilities under this guarantee.
Corporate Seal of the Bank
By its constitutional Attorney
Signature of duly Authorized person
On behalf of the Bank With Seal & Signature code
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT
(To be executed on non-judicial stamped paper of approximate value)
1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at
PO: Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter called “The
Company Owner” which expression shall unless repugnant to the subject or context
includes its legal representatives, successors and assigns) has issued tender paper vide
(hereinafter called “the said tender”)to M/s.……………………………(hereinafter called the
said Tenderer(s)” which expression shall unless repugnant to the subject or context
includes their legal representatives, successors and assigns and as per terms and
conditions of the said tender, the tenderer shall submit a Bank guarantee for Rs.……….
(Rupees……………..only) towards earnest money in lieu of cash.
2. We ……………………………..Bank having its branch office at
……… do hereby undertake to pay the amount due and payable under this guarantee
without any demur, merely on a demand from the Company stating that in the opinion of
the company which is final and binding, the amount claimed is due because of any
withdrawal of the tender or any material alteration to the tender after the opening of the
tender by way of any loss or damage caused to or would be caused or suffered by the
Company by reason of any breach by the said tenderer(s) of any of the terms and
conditions contained in the said tender or failure to accept the letter of Intent Agreement or
that the amount covered under this Guarantee is forfeited. Any such demand made on the
Bank by the owner shall be conclusive as regards the amount due and payable by the Bank
under this guarantee, However, our liability under this guarantee shall be restricted to an
amount not exceeding Rs………………. (Rupees………………. only).
3. We undertake to pay to the Company any money so demanded not withstanding any
dispute or disputes raised by the tenderer (s) in any suit or proceeding pending before any
office, court or tribunal relating thereto our liability under this present guarantee being
absolute and unequivocal. The payment so made by us under this bond shall be a valid
discharge of our liability for payment there under. Our liability to pay is not dependent or
conditional on the owner proceeding against the tenderer.
4. The guarantee herein contained shall not be determined or affected or suspended by the
liquidation or winding up, dissolution or change of constitution or insolvency of the said
tenderer(s) but shall in all respect and for all purposes be binding and operative until
payment of all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.
5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall remain in
full force and effect during the period that would be taken for the finalization of the said
tender and that it shall continue to be enforceable till the said tender is finally decided and
order placed on the successful tenderer(s) and or till all the dues of the company under or
by virtue of the said tender have been fully paid and its claims satisfied or discharged or till
a duly authorized officer of the company certifies that the terms and conditions of the said
tender have been fully and properly carried out by the said tenderer (s) and accordingly
discharges the guarantee.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
6. That the Owner Company will have full liberty without reference to us and without affecting
this guarantee to postpone for any time or from time to time the exercise of any of the
power of the owner under the tender.
7. Notwithstanding anything contained herein before, our liability shall not exceed
Rs…………………. (Rupees…………………………only) and shall remain in force
till…………….. (Date to be filled up shall be 180 days from the date of submission of Bid).
Corporate Seal of the Bank
By its constitutional Attorney
Signature of duly Authorized
person on behalf of the Bank
With Seal & Signature code
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
PERFORMA CERTIFICATE
(No claim, No arbitration)
General Manager (SLPP)
Gujarat Industries Power Company Limited,
Surat Lignite Power Plant,
Village: Nani Naroli, Ta. Mangrol,
Dist. Surat – 394110 (Gujarat).
We hereby confirm with free consent as under: -
1. The measurements certified in final bill is full and final. We accept all the certified
measurements and no claim related to the measurement is left.
2. The payment certified in that or above referred LoI / contract is full and final. We accept
this, and no claim related to payment is left.
3. The rates of the LoI / contract and its amendments are firm till completion of contract and
extension period. We shall not claim any escalation against these rates.
4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not
resort to arbitration.
5. No extra items are left to be settled.
6. We do not have any claims against any item related to the LoI than those items certified in
7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL
against non-compliance or as decided by GIPCL within terms & conditions of contract.
8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works
for above LoI and we indemnify GIPCL from any liability arising thereof.
9. In case of any disputes arising in future related to payment of royalties, all liabilities of
settlement of dispute and its payment if any, will be borne by us.
10. We have paid wages to all the workmen who were deployed by us for carrying out above
referred work as per prevailing Minimum wages act. We have also fulfilled all requirements
of the P.F. Act. We have maintained all records necessary as per the statutory
requirements. We hereby indemnify GIPCL from any disputes arising in future related to
payment of labours, Provident Fund, etc.. and confirm that all liabilities of settlements of
disputes and their payment is our responsibility.
The above confirmation will come into effect as soon as payment from final bill after due
recoveries will be received by us.
Signature, Stamp and date.
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
List of qualifying staff to be submitted with physical documents
Sr. No. Name of Supervisor Qualification Experience
Contractor / Authorized Representative’s
Signature, Company’s / Organization’s Seal & Date
Note: Form-A of Bid without price shall be submitted with Part-I
List of Tools & Tackles to be submitted with physical documents
Sr. No. Description Nos. Status
Contractor / Authorized Representative’s
Signature, Company’s / Organization’s Seal & Date
Note: Form-B of Bid without price shall be submitted with Part-I
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
SCHEDULE OF DEVIATION FROM GENERAL SPECIFICATION
All deviation from the General condition and Technical specification shall be filled by the
BIDDER clause in this schedule.
SECTION CLAUSE AS PER TENDER DEVIATION
The BIDDER here by certifies that the above-mentioned points are the only deviations from
the Owner’s General condition of this enquiry. The Bidder further confirms that in the events
any other data and information presented in the Bidder’s proposal and accompanying
documents are at variance with the specific requirements laid out in the Owner’s General
specifications, then the latter shall govern and will be binding on the BIDDER for the quoted
Note: Any deviation that is mentioned by bidder elsewhare in the bidders offer, shall not
be considered. All the deviations shall be mentioned in ANNEXURE- E, hereabove only.
COMPANY SEAL SIGNATURE …………………
DESIGNATION …………………
COMPANY ………………….
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
(To be submitted on Company’s Letter Head)
Declaration Cum Undertaking for Safety Laws and Regulations Compliance
I ______________________ on behalf of ………Name of Party/Company………..hereby
confirm, agree and undertake that all the Statutory and Safety Laws and Regulations of the
applicable Authority/ies shall be strictly followed for all types of works at the site during the
period of the Contract, if awarded to me.
Further, I ……..Name of Party/Company…… also hereby confirm, declare and undertake that
there has not been any major Safety Violation and any single Fatal Accident during the
execution of the contract/contracts awarded to me during the period of preceding Three years.
Signed and Stamped by the
Authorized Signatory Of the Bidder
(To be submitted on Company’s Letter Head)
Declaration for Contractual Disputes/ Litigations
I ______________________ on behalf of ………Name of Party/Company………..hereby
confirm that I/We have not been engaged in any Industrial Dispute(S) or have invoked legal
recourse e.g. Arbitration and/or litigation against any Govt, of Gujarat Undertakings / Depts. /
Authorities and Govt. of Gujarat supported companies / undertakings / organizations for the
last Five (05) years. There are no ongoing/pending legal matter(s) with any of the Govt. of
Gujarat Undertakings / GoG supported Companies, including GIPCL.
I/We also confirm that M/s …………….. ……. Have not been Blacklisted/ deregistered / listed
under stop Deal by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of
Gujarat supported companies / undertakings / organizations, including GIPCL for the last Five
The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this
regard shall amont to disqualification of the Bid being submitted herein.
Signed and Stamped by the
Authorized Signatory of the Bidder
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
PARTICULARS OF THE BIDDER
Sr. No. Particulars
information here.
1 Name of BIDDER
a. Registered Office Address:
2 b. Address for Correspondence:
Contact Details:
Contact Person Name
Telephone No. :
Year of establishment
COMPANY SEAL SIGNATURE…………………
DESIGNATION ………………
COMPANY ………………….
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
GUJARAT INDUSTRIES POWER COMPANY LIMITED
Reference PO Number Date:
Integrity Pact No.: Contract Period
To create an environment where Business Confidence is built through best business practices
and is fostered in an atmosphere of trust and respect between providers of goods and services
and their users for the benefit of stakeholder, society and the nation.
GIPCL'S COMMITMENT PARTY'S COMMITMENT
To maintain the highest ethical standards Not to bring pressure /
in business and professions recommendation from outside
GIPCL to influence its decision.
To ensure maximum transparency to the Not to use intimidation, threat,
Satisfaction of all stakeholders. inducement or pressure of any kind on
GIPCL or any of its employees.
To fulfill the terms of agreement / To be prompt and reasonable in
contract and to consider objectively the fulfilling the contract, agreement and
viewpoints of legal obligations.
To ensure regular and timely release of To provide goods and / or services
payments timely as per agreed.
To ensure that no improper demand is To maintain the general discipline in
made by employees or by anyone on our our dealings and transactions.
To give maximum possible assistance to To be truthful and honest in furnishing
all the Vendors / Suppliers / Service information.
Provider and others to enable them to
complete the works in time.
To provide all necessary information to Not to divulge to others any
suppliers /contractors relating to contract information, business details about
/ job to facilitate them to complete the GIPCL made available during the
contract / job successfully in time. course of business relationship without
the written consent of GIPCL.
To ensure that no hurdles are caused to Not to enter into cartel / understanding
vendors / suppliers / contractors in whether formal or informal so as to
execution of influence the price.
Seal & signature Seal & Signature
(GIPCL's Authorized Signatory) (Party's Authorized Signatory)
Designation: Designation
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
DRAWING/IMAGE OF PVC FILLS AND DRIFT ELIMINATORS
(1) Reference Image of PVC Fills block
Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)
Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.
BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27
(2) Reference Image/Drawing of PVC Drift Eliminators
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