REPLACEMENT OF PVC FILLS & DRIFT ELIMINATORS IN TOTAL 14NOS. CELLS OF COOLING TOWERS OF UNIT-1(PH-1) & UNIT-3 (PH-2) ALONG WITH BUYBACK OF SCRAPPED PVC FILLS AND PVC DRIFT ELIMINATORS.

documents for technical Bid

Naroli, Dist. Surat.

in physical form.

E-Reverse Auction will be executed through website: https://e-

E-Reverse Auction auction.nprocure.com (Schedule will be intimated later on to

eligible bidders).

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be done

any time by the GIPCL during the period of publication of tender in the website. The

Bidders are required to visit the website regularly till the last date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders or split the work among the Bidders

without assigning any reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

4. The conditional tender will not be entertained and shall be liable for rejection.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

5. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com.

6. Bidders are advised to upload the tender well in advance to avoid delay in submission of

tenders due to n-procure site related issues. In case of any issues /difficulties cropping up

during on line uploading / submission of documents, bidders are requested to inform these

well in advance (at least two days before closing of tender) to (n) Code Solutions as

mentioned in Section-B of tender and as well as to GIPCL mail to [email protected].

7. The EMD, Tender fee & other supporting documents are to be submitted in physical form

only at the following address: -

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.: Surat - 394110, Gujarat.

Contact Person for Tender:

Mr. B. G. Gajjar

AGM (BMD and TG & BoP)

E-mail: [email protected]

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

SECTION-A (INSTRUCTIONS TO BIDDERS)

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed

capacity of more than 1550 MW comprising of various conventional and renewable

GIPCL commissioned its first power project; a 145 MW gas based combined cycle power

plant in 1992 at Vadodara. It expanded its capacity 165 MW Naphtha and gas based

Combined Cycle Power Plant at Vadodara in

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is located at

Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL is also operating

its own captive Lignite and Lime Stone Mines close to the Power Plant. The Power Plant

is based on Circulating Fluidized Bed Combustion (CFBC) technology for the Boilers,

where Lignite is burnt along with Lime Stone in the Combustor of the Boiler.

GIPCL commissioned 5 MW solar power station at SLPP in 2012. Also, GIPCL has

commissioned 1 MWp Distributed Solar Power Projects at two locations in Gujarat viz. at

Village: Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol, Dist.: Surat.

GIPCL has successfully commissioned a 2 x 40 MW Solar Project in 2017 as well as a

MW Solar Power Project in 2019 at Gujarat Solar Park, Village Charanka, Dist.: Patan.

GIPCL has also successfully commissioned 112.4 MW wind farms at different location of

Gujarat. GIPCL has commissioned the 100 MW Solar project at the Raghanesda Solar

Park, Banaskantha, Gujarat. GIPCL is developing 2375 MW Renewable Energy Park at

Khavda, Dist: Kutch.

GIPCL is implementing Solar PV Projects of 600 MW + 500 MW (i.e. 1100 MW) and

MW part commissioned at the Khavda RE Park. GIPCL has successfully commissioned

75 MW Group Captive Solar Power Plant at Vastan.

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba, which

are on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 KM, out of

which 27 KM is part of the National & State Highway and balance 5 KM is District Road.

From Kim, SLPP is around 18 KM, out of which 13 KM is the State Highway and balance

5 KM is District Road. The nearest Broad-Gauge Railway Line is at Kim, which is around

21 KM from the SLPP. Surat is approximately 50 KM from the SLPP. Location Map for

SLPP is as under:

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

The Company intends to award Contract for “ Replacement of PVC Fills & Drift

Eliminators in total 14 nos. cells of Cooling Towers of Unit-1 (Ph-1) & Unit-3 (Ph-

2) along with buyback of scrapped PVC Fills and PVC Drift Eliminators” at SLPP and

is therefore inviting e-Tenders online on (n)Procure portal (https://tender.nprocure.com/)

from experienced & resourceful bidders/ Contractors.

2. SCOPE OF WORK

2.1 The scope of work covers supply, dismantling, transportation, erection &

commissioning of new PVC fills blocks/modules and PVC drift eliminators of 7nos.

cells of Unit-1 Cooling tower, 7nos. cells of Unit-3 Cooling tower, buyback of

dismantled old scrapped fills of 14nos. cells of Unit-1 & Unit-3 Cooling tower &

buyback of old scrapped Drift eliminators of 07nos. cells of Unit-3 cooling tower. Size

of PVC fill is 1.2-meter Length x 0.6-meter height for two layers arrangement in

Unit-1 cooling tower and Size of PVC fill is 2.0-meter Length x 0.5 - meter height for

three layers arrangement in Unit-3 cooling tower. The specifications of Cooling Tower

are as follows;

Description Specification

Unit-1 Cooling Tower

1. Make & Type of Cooling Tower Paharpur make, Counter flow type

2. Total nos. of cell in each Cooling Tower 09 Nos.

3. Size of Cooling Tower cell 16.46 meterX16.46 meter

4. Type of PVC Fills Cross flute type

1200 mm(L) x 600 mm(H) (For two

5. Size of PVC Fills

layers arrangement)

Volume of Fills in each Cooling Tower

6. 330.29 Cu. Meter

7. Type of Installed Drift Eliminators Full wave ACB Type

Area of Drift Eliminators in each Cell of

8. 243 Square Meter

Unit-3 Cooling Tower

1. Make & Type of Cooling Tower Gammon make, Counter flow type.

2. Total nos. of cell in each Cooling Tower 7 Nos.

3. Size of Cooling Tower cell 15.65 meter X 20.00 meter

4. Type of PVC Fills Cross flute type.

2000 mm(L) x 500 mm(H) (For three

5. Size of PVC Fills

layers arrangement)

Volume of Fills in each Cooling Tower

6. 472.71 Cu. Meter

7. Type of Installed Drift Eliminators DrifEl 146 Type

Area of Drift Eliminators in each Cell of

8. 312.14 Square Meter

The detailed scope of work shall be as per clause no. 1 of Section-D of this tender.

2.2 The bid submitted by the bidder not covering the total scope of work and services as

detailed out in the tender document shall be liable for rejection.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

2.3 Quantum of job mentioned against all items in the price bid are indicative only & may

vary as per site requirement & not to be construed as maximum or guaranteed

quantity. The quantities shown in the price bid are approximate quantities for the

contract period and they may vary as per job requirements.

2.4 All the miscellaneous activities pertaining to specific work to be executedfor

satisfactory performance is in the scope of contractor in his quoted rates.

3. GENERAL INSTRUCTIONS

3.1. The BIDDERs who are interested in participating in the tender must read and

comply with the instructions and the Terms & Conditions contained in the tender

3.2. The BIDs shall be filled in by the BIDDERs clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid unless

the same is neatly carried out and attested over the full signature of BIDDER. The

decision of the Company to interpret the information and rates filled in by the

BIDDER shall be final and binding on the BIDDER.

3.3. The BIDDERs are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications,

Site conditions, Safety & Health Aspects and Norms to be observed etc. before

submitting their BIDs so that no ambiguity arises in these respects subsequent to

submission of the BIDs.

3.4. Before quoting the rates, the BIDDER should go through the specifications, scope

of work etc. and get himself fully conversant with them. The BID should include cost

of mobilization and cost to adhere to all Safety Norms as described in the tender.

No relaxation or request for revision of quoted/accepted rates shall be entertained

subsequent to the opening of BID on account of mobilization or Safety costs.

3.5. BIDDER has to submit all the information as per required BID document. Failure to

furnish all the information as per required BID documents or submission of a BID

containing deviations from the contractual terms and conditions, specifications and

requirements, shall be rejected.

3.6. The BIDs shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and BIDs submitted thereafter shall not be accepted and considered.

The tender documents shall not be transferable.

3.7 The tender documents shall not be transferable.

3.8 The BIDDERs are expected to examine all instructions, forms, terms & specifications

in the BID documents and to get fully acquainted themselves with all the conditions

and matters which may affect the subject matter of the work/tender or the cost

thereof. If any BIDDER finds any discrepancies or omissions in the specifications

and documents or any doubt in true meaning or interpretation of any part, he shall

seek necessary clarifications in writing if required.

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the BIDs

by giving amendments.

3.11 During evaluation of BIDs the Company may, at its discretion ask the BIDDER (s)

for clarification of their BID. The request for clarification and the response shall be

in writing and no change in prices or substance of the BID shall be sought, offered

3.12 The Company reserves the right to amend/ modify the BID documents at any time

prior to the deadline for submission of BIDs, either at its own discretion or in

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

response to the clarification requested by a prospective BIDDER. In such case, the

Company may in its discretion extend the deadline for submission of BIDs in order

to facilitate the prospective BIDDERs for incorporating the effect of the amendment

3.13 The BIDDERs shall bear all costs and expenses associated with the preparation and

submission of their respective BIDs, to attend meetings or conferences, if any,

including any pre award discussion with the successful BIDDER, technical and other

presentations etc. and the Company shall not be liable for any expense thereof.

3.14 If the successful BIDDER is Consortium / Joint deed of undertaking of company, the

Consortium leader / Bidder shall accept joint and several responsibilities and

liabilities for all obligations under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the allotted

time frames for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation is made

in the BID forms, attachments and other supporting documents submitted by the

It is advisable for all interested bidders to visit the Surat Lignite Power Plant (SLPP) after

downloading the tender copy from website: https://tender.nprocure.com to understand the

actual working conditions, compliance related to labour, safety etc. before submitting their

offer. Failing which, any consequential liabilities arising will be to bidder’s account. The

bidders shall examine the site of works and its surroundings at his own responsibility. The

bidders shall collect information that may be necessary for preparing the bid and entering

into a contact. All costs and liabilities arising out of the site visit shall be at bidder’s account.

The bidder is deemed to have examined and understood the tender document, obtained

his own information in all matters whatsoever that may affect the works to be carried out

especially mentioned or works which may have to be carried out to fulfill his contractual

obligation within the scheduled rates and to have satisfied himself to the sufficiency for his

The submission of tender by a BIDDER implies that he has read these instructions,

conditions of the contract etc. and has himself aware of the scope, nature of works &

specifications of the works to be done. GIPCL will not, therefore after acceptance of

BIDDER’s rate, pay any extra charges for any other reason in case the BIDDER is found

later on to have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not vitiate

the contract or release the BIDDER from executing the work comprised in the contract

according to scope of works, magnitude of the works, requirement of materials, equipment,

tools& tackles, labor, etc. BIDDER has to complete the work in accordance with the

contract documents irrespective of any defects, omissions or errors that may be found in

the contract documents.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

Bidder shall inspect the site, examine and obtain all information required and satisfy

himself regarding matters such as access to site, communication, transport, working

condition including constraint of work place, confined area, quantum of dusting, running

equipment, importance of work, round the clock working conditions, safety requirements,

right of way, the type and number of equipment and facilities required for the satisfactory

completion of work, the quantity of various items of the work, the availability of local labor,

availability and rates of material, local working conditions, uncertainties of weather,

obstructions and hindrances that may arise, etc which may affect the work or cost thereof,

before submission of his BID. Ignorance of site conditions shall not be accepted by

the GIPCL as basis for any claim for compensation. The submission of a BID by the

BIDDER will be construed as evidence that such an examination was made. Any later

claims / disputes in regard to rates quoted shall not be entertained or considered by the

The rates quoted by BIDDER shall be based on his own knowledge and judgment of the

conditions and hazards involved and shall not be based on any representations of the

5. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for consideration of the Bid for

the further proceeding.

5.1 Bidder should possess minimum three years of experience in India out of last five years

ending last day of the month previous to the one in which tender is invited, (as per

following Cl. No.5.2) in similar nature of jobs like supply, erection & commissioning of

Cooling Towers of power plant for minimum single unit of 100MW or higher capacity

Supply, dismantling & erection of PVC fills for Cooling Towers of minimum single unit of

100MW or higher capacity power plants and should enclose proof of the same. Bidder

shall submit necessary evidence for the same like attested copies of work orders along

with work completion certificates from clients. The work completion certificate shall

comprise of Order value & Executed value. Bidders should have executed the work

directly. The work executed as a sub-contractor or subletting agency shall not be taken

in to consideration.

5.2 Bidder should produce evidence of having experience of successfully completed

similar works in India as defined hereunder during last Three years out of last five years

ending last day of the month previous to the one in which tender is invited, satisfactory

progress of ongoing works etc. secured from clients by way of certified copies of

documentary evidence preferably photo copies of work experience.

The experience should be either of the following:

a. One similar completed work each costing not less than the amount equal to Rs.

238.66 Lakh with GST.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

b. Two similar completed works each costing not less than the amount equal to Rs.

159.10 Lakh with GST.

c. Three similar completed works each costing not less than the amount equal to Rs.

119.33 Lakh with GST.

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion / execution certificates issued by clients.

5.3 Contractor has to submit satisfactory work completion certificate from the clients.

Experience as a sub-contractor will not be allowed and Price Bid of such Bidders will be

5.4 Tender fee: The tender fee Rs.2950/- shall be accompanied in form of RTGS/NEFT/any

other online mode of payment only.

5.5 EMD: The EMD Rs. 2,53,000/- shall be accompanied in the form of Demand

Draft/RTGS/NEFT/any other online mode of payment or Bank Guarantee issued by

banks as described in clause no. 7 of tender document.

5.6 Attested copies of relevant documents duly signed & seal on each & every page shall be

submitted. The above documents will be analyzed and after satisfaction, the Price Bid

will be open. GIPCL may verify the documents, experience certificates issued by concern

authority. After opening of technical Bid, if any required attested documents found

missing in the Technical Bid submitted by the Bidder, the tender inviting authority may

inform to that Bidder by E-mail to submit the missing required documents within

stipulated time limit. If Bidder/Bidders fail to submit within stipulated time, their Bid will

be declared technically disqualified and no further correspondence will be entertained.

5.7 Bidder should have average annual turnover more than or at least Rs. 119.33 Lakh for

last three financial years (FY: 2024-25 & FY: 2023-24, FY:2022-23). Bidder shall furnish

annual audited financial statement duly certified by a qualified Chartered Accountant,

who should be a member of the Institute of Chartered Accountants of India for the last

three financial years to demonstrate the financial healthiness of the company. The

balance Sheet must be in the name of the company. Any type of MOU for this purpose

will not be entertained.

Note: 1. In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered Accountant.

5.8 The net worth of the bidder as on 31.03.2025 should be positive as evidenced from

audited accounts.

5.9 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), GST

Registration Number. Copies of the same shall be submitted.

5.10 In case Bidder is Consortium / Joint deed of undertaking of company, the above

requirements / credential of consortium leader / bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered / Stopped

or banned from dealing in the past by any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings / organizations, Bid

of that party will be liable to be rejected. Bidder agrees and undertakes to accept decision

of GIPCL in this regards as final and binding on the Bidder without any demur and that

no further correspondence shall be done in this regard at any stage. Bidder shall have

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

to submit the “Declaration for Contractual Disputes/Litigations” as amended in

Annexure- G attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety

Laws and Regulations” as amended in Annexure - F attached.

a. If any Major Violation of any safety law(s) / Rule(s) is / are found during the preceding

Three (3) years, Bid of that party will be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage.

b. If any of the details submitted in the prescribed Annexure / Form to the Bid is/are

found to be false, incorrect at any time in future, then the Contract awarded to that

Bidder / Contractor shall be liable to be terminated forthwith without any notice /

correspondence and Bidder agrees and undertakes to accept decision of GIPCL in

this regards as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further, Performance /

Security Deposit will also be liable to be forfeited. Any dues to GIPCL from the Bidder

/ Contractor shall be recovered from the pending bills or any other dues payable to

the Bidder / Contractor, if any or otherwise through any other recourse available

under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work orders &

work completion certificates etc… as a proof with EMD & Tender Fee and also provide

the requisite details online for meeting the prequalification requirements. GIPCL may visit

the site & consult the owner of the industry/property where similar job is executed by

Notwithstanding anything stated above, GIPCL reserves the right to verify all

statements/information submitted by Bidders to confirm the Bidder’s claim on experience

and to assess the Bidder’s capability and capacity to perform the contract. GIPCL will do

performance evaluation and necessary due diligence of the Bidders and reserves the

right to reject the bid based on feedback including Owner/user feedback of completed

works & ongoing works. GIPCL’s decision in this regard shall be final and binding to the

Bidder without any demur.

GIPCL reserves the right to accept/split/cancel/reject any/all Bids without assigning any

reason thereof. The tenders of qualified Bidder/Bidders shall only be considered for

further evaluation.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the

Bid exchanged by the Bidder and the Company, shall be written in the English language.

Any printed literature furnished by the Bidder, written in another language shall be

accompanied by an English translation for the purpose of interpretation of the Bid.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

7. EARNEST MONEY DEPOSIT (EMD) and TENDER FEE

7.1 An EMD of Rs. 2,53,000/- (RupeesTwo Lakh Fifty-Three Thousand only) and Non-

refundable Tender fee of Rs. 2,950/- shall accompany with Bid. The Tender fee

shall be submitted in the form of a RTGS/NEFT/online mode of payment only

(account details as specified below).

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in

favour of Gujarat Industries Power Company Limited from any Schedule Public

Sector Bank or Schedule Private Sector Bank such as All Nationalized Banks, Axis

Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal

Bank, Bandhan Bank, IDBI Bank and Karur Vysya Bank. Proforma of BG enclosed

(Annexure-B in Section-F) with this tender.

7.3 Alternatively, the EMD & Tender Fee may also be submitted through RTGS/online

mode of payment by the bidders as per the details given below:

Bank Name: State Bank of India

Branch: Nani-Naroli, Taluka Mangrol, Dist. Surat. Pin 394

IFSC: SBIN0013423

Beneficiary Name: Gujarat Industries Power Company Limited

7.4 In case EMD is paid in the form of BG, the same shall be valid for a period of

days after the due date for submission of the Bid.

7.5 The EMD of the successful Bidder will be returned after payment of Security

Deposit by successful Bidder.

7.6 The EMD will be refunded to the unsuccessful Bidder as soon as the Tender is

finalized and after award of LoI / Work Order.

7.7 Any bid not accompanied with EMD and Tender fee will be rejected. Tender Fees

and EMD should be submitted in physical form directly to GIPCL.

7.8 No interest shall be payable on EMD.

7.9 The EMD will be forfeited if the Bidder (i) withdraws his Tender after acceptance

or (ii) withdraws his Tender before the validity date of the tender.

8. SCHEDULE OF EMD & TENDER FEES

Address for Submission:

Chief General Manager (Thermal)

EMD &Tender fee and other

GUJARAT INDUSTRIES POWER CO. LTD.,

documents to be submitted

(Surat Lignite Power Plant)

in physical form on or before

Village – Nani Naroli, Taluka – Mangrol

due date of closing of the

District – Surat 394 110, Gujarat

Phone: 02629-261063 (10 lines)

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

9. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online on (n)Procure portal https://tender.nprocure.com/

within the dates specified in the NIT along with the details of tender fees, EMD in two

parts as under:

(a) Pre qualification and Techno-commercial Bid without price.

Note: Tender fee and EMD shall be submitted in physical form on or before due

date of closing of the tender,with clearly mentioned BID No.:

SLPP/MECH/BOP/UNIT - 1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27 for

“ Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1

(Ph-1) & Unit-3 (Ph-2) Cooling Towers along with buyback of scrapped PVC

Fills and PVC Drift Eliminators”.

(a) Pre qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of site in charge.

2. Schedule of deviation (Annexure-E) Technical as well as commercial, if any.

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

1. The tender documents dully signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria as mentioned in

this Tender Document.

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Average annual turnover for the last three financial years i.e. FYs 2022-23,

2023-24 & 2024-25, audited annual accounts / financial statements i.e. Profit

and Loss account and Balance Sheet duly certified by a practising CA will be

8. GST registration number/certificate copy.

9. e-Reverse Auction USER ID

Note: To participate in e-Reverse Auction, Bidders have to create e-Reverse

Auction USER ID on www.auction.nprocure.com and it is mandatory to submit

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

the same along with physical Techno-commercial Bid; so that the Bidder shall be

allowed to participate in the e-Reverse Auction.

1. Price Bid shall be submitted only in soft form on (n)Procure portal

https://tender.nprocure.com/

Note: Estimate includes cost of all manpower, supervision, equipments,

vehicles, consumables, tools & tackles, transportation, Safety statutory

compliance, mobilization etc...

2. Bidder shall also quote applicable GST in online price bid.

3. To participate in e-Reverse Auction, bidders have to create e-Reverse

Auction USER ID on https://e-auction.nprocure.com and it is mandatory to

submit the same along with physical Technical-Commercial Bid; so that the

bidder shall be allowed to participate the e-Reverse Auction.

4. For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders

(rounded to the next higher whole number) or up to Three (03) nos. of eligible

bidders L1 to L3 (whichever is higher) shall be invited for participation in e-

Reverse Auction through E-reverse auction platform.

5. L1 price (including GST) will be declared through (n)Procure’s e-Auction

Portal: https://e-auction.nprocure.com to start e-Reverse auction process

and final received lowest auction price in the value by e-Reverse Auction

process will be the final L1 rate.

6. Minimum decremental value for the e-Reverse Auction will be set by GIPCL

prior to start of e-Reverse Auction and this will be applicable during each

reverse Bid hit.

7. Initial duration for the e-Reverse Auction will be 60 Minutes with extension of

15 Minutes at every single reverse bid received during the last 05 minutes,

till there is no further reverse bid entry (hit) by the participating Bidders.

8. After e-Reverse Auction, the revised offer price of final L1 bidder will be

derived based on original GST % quoted by final L1 bidder.

9. Prorata reduction will be applied in the quoted rates for all the items of SoR

of all packages after price discovery through e-Reverse Auction.

10. The quantities shown in the price Bid are approximate for the contract period

and may vary as per job requirement.

11. The Bidder shall fill the Bid documents with utmost care in consonance with

the instructions contained in the Bid documents.

12. GST shall be paid at actual as per prevailing rates as declared by Central

Government on submission of documentary evidence.

13. Rates will remain firm throughout the contract period or any extension

thereof. There will not be any escalation / compensation to the contractor

against any revision in MWR (Minimum Wage Rates).

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

sealed by the Bidder with his usual signature. The name of all persons signing

should also be typed or printed below the signature on each page.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

(ii) Bid by a consortium / joint deed of undertaking of company / partnership firm

must be furnished with full names of all partners and be signed with the

partnership name, followed by the signature and designation of one of the

authorised partners or other authorised representative(s). A certified copy of the

power of attorney authorizing such partner or representative shall also be

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company by the President, Managing Director or by the Secretary

or other person or persons authorised to Bid on behalf of such

Corporation/Company. A certified copy of the board resolution/power of attorney

authorizing such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing may be disqualified.

10. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw its bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids

and the expiration of the period of bid validity.

11. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid

and till official intimation of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their representative or other

interested parties are advised to refrain from contacting by any means, the Company.

The Engineer, if necessary, will obtain clarifications on the Bids by requesting for such

information from any or all the Bidders, in writing as may be necessary. The Bidder

will not be permitted to change the price or substance of the Bid after the Bid has

12. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the date set for opening of Bids.

b. The submission of any Bid along with the required documents and specifications shall

constitute an agreement that the Bidder shall have no cause of action or claim, against

the Company for rejection of his Bid. The Company shall always be at liberty to reject

or accept any Bid or Bids at his sole discretion and any action will not be called into

question and the Bidder shall have no claim in that regard against the GIPCL.

13. OPENING OF BIDS

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

13.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case may

be, in presence of Bidder's representatives whenever such a procedure has been

specified. Otherwise the tender will be opened by the authorised officers of GIPCL.

13.2 Preliminary Examination:

13.2.1 The Company will examine the Bids for any computational errors, for

sureties furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

13.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that

is obtained by multiplying the unit price and quantity, the unit price shall

prevail and the total price will be corrected & will be binding to the

(b) If there is a discrepancy between the Total Bid Amount and the sum of

total prices, the sum of total prices shall prevail and the Total Bid

Amount will be corrected & will be binding to the bidders.

14. EVALUATION & COMPARISON OF BIDS

14.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest

evaluated Bid in conformity with the specifications of the tender documents.

14.2 The Technical Bids will be examined for minor matters regarding qualification of

bids. Subsequent to correspondence with the respective bidders, the decision of

Tender Committee will be final.

14.3 All responses to requests for clarifications shall be in writing and shall be presented

to the Company through e-mail or in a sealed envelope on or before the given date

requested by the Company. If the Technical clarifications sought by the Company

do not reach the Company on or before due date, the Bid will be rejected.

14.4 The comparison of all the Bids shall be carried out with reference to the scope of

work as per the technical specification. Any deviation/omission shall be evaluated

at highest quoted price of the deviation/omission quoted by any of the Bidder. In

case a separate price (for omission) is not given by any other Bidder, a reasonable

price of the same shall be taken & the same shall be binding to the Bidders.

14.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The

loading shall be carried out at an interest rate of 2% above PLR of SBI.

14.6 A Bid to be substantially responsive shall be one which on evaluation confirms to

all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

14.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of the

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

15. RIGHT OF REJECTION OF TENDERS

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

15.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process

and reject all Bids at any time prior to award of contract, without thereby incurring

any liability to the affected Bidder or Bidders or any obligation to inform the affected

Bidder or Bidders regarding the same.

15.2 Any Tender without EMD and Tender fee will be treated as non-responsive and shall

be rejected at the outset & no further correspondence shall be entertained regarding

15.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such

Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15.4 The bidders worked at GIPCL-SLPP in the past but performance of work not found

satisfactory or failed to perform as per scope of work and terms and conditions of

work order including delay in mobilization, delay in execution of work, statutory

compliance etc. then in such case GIPCL reserves the right to reject the bid and

such bidders shall not be allowed to participate in the bidding process. Decision of

GIPCL would be final for deciding about poor performance in execution of such past

16. AWARD OF CONTRACT

16.1 GIPCL will award the contract to that bidder whose quotation has been determined

to be substantially responsive and evaluated as the lowest quotation in conformity

with the requirements of the specifications and documents contained herein,

provided further that the bidder is determined and evaluated to be qualified to

perform the contract satisfactorily.

16.2 The successful bidder shall be intimated of his selection through the Letter of Intent

or Letter of Award/ Work Order which shall be sent to him through e-mail, courier,

fax or registered mail.

16.3 GIPCL reserves the right to cancel / short close the contract during the contract

period without assigning any reason.

16.4 GIPCL reserves the right to split the contract quantities between vendors.

17. CONTRACT PERIOD

17.1 The contract will be for a period of 1 (one) year from the date of issue of the Work

Order (‘Contract Period’).

17.2 GIPCL reserves the right to extend the Contract Period up to 3 (three) months on

the same rates and terms and conditions without any price escalation and entering

into any new contract.

17.3 The said Contract Period can be extended if mutually agreed upon by both the

parties up to 1 (one) year and in such a case a revised work order shall be issued

at the same rates and terms & condition or at negotiated rates acceptable by both

parties i.e. the Company & the Contractor.

18. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the contract

to any other party or agency.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

19. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and required manpower for timely &

satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled manpower

separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall deploy required skilled, Semi-skilled and Un-skilled manpower

to properly complete the job in given/scheduled time.

(iv) The Contractor shall depute its own workmen/labour with proper identification to enter

the plant premises after ensuring that the jobs are scheduled.

(v) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labour laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification and security

check for all the workmen/labour engaged at the GIPCL site is done and necessary

documents regarding the same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the same or any

misrepresentation regarding compliance of the same shall compel GIPCL to initiate

appropriate civil or criminal proceedings regarding the same.

(vi) The Contractor shall also comply with the safety requirements and provide his

workmen/labour with safety equipment like helmets, masks, gum boots, a uniform and

other necessary PPEs for properly undertaking the operations involved under this

contract. Following are also to be issued:

a) Safety shoes

b) Goggles / face shield.

c) Ear plug / Ear muff.

d) Hand gloves like electrical hand gloves/cotton hand gloves/

Chemical hand gloves.

(vii) Contractor shall nominate / authorize senior experienced person with in-depth

knowledge of standard maintenance practices in writing as site in charge to co-

ordinate with GIPCL engineer and who shall bear overall responsibility for

performance of the contract. Such person shall remain always available at site or site

office allotted to the contractor at SLPP site. Contractor has to submit the authority

letter and documentary proof for the same.

(viii) The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL’s

Engineer In - Charge for daily entrusted job. They have to maintain daily records dully

signed for the works carried out and duly certified by Engineer-In-Charge. The

Contractor in co-ordination with the Engineer-In-Charge shall ensure the availability

of adequate manpower to carry out the job satisfactorily on a daily basis. As per the

instruction of Engineer-In-Charge they have to allot the work and execute the same

in specified time limit.

(ix) Contractor has to furnish the qualification, certificate, other documents and/or proof

of on hand experience, job & site experience of all skilled & semiskilled workmen and

supervisors. All the details of supervisor & workmen will be reviewed by EIC and

Supervisor & Workmen will be mobilized after clearance of EIC based on work

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

requirement & suitability. Workmen deputed shall be experienced and capable of

performing the quality job.

(x) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources accordingly as

per the requirement and as directed by EIC.

(xi) During working in high risk area, the workman must wear a suitable safety apron,

safety belt, safety hand gloves and goggles. It is the contractor’s/contractor’s

supervisor’s responsibility to ensure it without fail.

B: TOOLS & TACKLES:

(i) All tools and tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in healthy &

working condition. All consumable items would be in the scope of the contractor.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles with tractors, hydra & hydraulic trolleys

in good working condition at site as per day to day work load, transportation of

material and emergency situations to complete the work in stipulated time.

(iii) In case of breakdown of equipment, the contractor should work round the clock for

putting back the area in service immediately within minimum time. In case of any

work requirement (normal / emergency) arising during Sunday / holidays & night

hours the contractor should be in a position to mobilize the manpower immediately

within minimum time as per the instruction of EIC. Unavailability of manpower as

well as resources will be viewed very seriously and will invite appropriate punitive

measures as decided by competent authority.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He has

to arrange all lighting equipment such as power cable, hand lamps. The contractor

has to take prior approval for taking electrical power supply. The contractor should

keep hand lamps of 24 Volt for confined space and sufficient quantity of 240 Volt

and halogen lamp for other area ensuring safety at work place.

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable for

any recovery/actions.

20. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding Documents,

may notify the Company before one week of last date of in submission of online Bid, in

writing or by E-mail at the GIPCL's mailing address [email protected] as indicated the

'Invitation to Bids'. The GIPCL's response (including an explanation of the query) will be

sent in writing or by E-mail to all prospective Bidders who have received the Bidding

21. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence

to the time schedule for performing the specified 'Works'.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

22. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies or

omissions in the specifications and documents or is in doubt for any meaning of any part,

he shall request in writing for an interpretation/ clarification to the GIPCL. All such

interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable through

24. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. Section-E the Schedule of Quantities and rates shall be read in conjunction with

Instructions to Bidders, General conditions of contract, Special conditions of contract

and Technical specifications.

b. The quantities given in the schedule of rates are estimated and will be made as per

actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the tender.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or in

day to day operation in the course of fulfillment of contractual obligation of the supplier.

Note: Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non-

participation of e-tender due to probable technical problem in nprocure system.

The quantities specified are estimated and for tendering purpose only. Payment will be

made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period based

on site requirement. Contractor shall not be entitled for any compensation on ground of

such alteration in scope of work. GIPCL reserves the right to operate or increase/decrease

quantities in each item or omit any item included in Schedule of Quantity at his discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit etc.

on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be carried

out the whole/part of the work as specified in the tender, the ENGINEER-in-charge shall

inform the fact for thereof to the CONTRACTOR and contractor shall have no claim for

any payment or compensation whatsoever on account of any profit or advantage which

he might have derived from the execution of the work in full but which he did not derive in

consequence of the full amount of the work not having been carried out nor shall he have

any claim for compensation by reason of any change having been made in the original

specifications and instructions which shall involve any curtailment of the work as originally

contemplated.(to be reviewed with legal and to be incorporated in special conditions only).

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1. Tender documents are available only in electronic format and same can be

downloaded from the website https://tender.nprocure.com/ and it can also be viewed

from company's website www.gipcl.com.

2. All Bids i.e. pre-qualification/techno-commercial bid (Part-1) and price bid(Part-2) should

be submitted online through the website https://tender.nprocure.com/ only. No physical

submission of Price Bid will be entertained as it should be submitted online only on

(n)procure portal. Also, no fax, e-mail, letters will be entertained for the same.

3. Following should be submitted ‘off-line’ (in physical form) in sealed covers separately

during dates & time set in NIT at our office at Village: Nani Naroli, Taluko: Mangrol, Dist.:

Surat - 394 110, Gujarat.

• E.M.D. covers

• Supporting Documents for Technical Bid.

4. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://e-auction.nprocure.com and it is mandatory to submit the same along with

physical Techno-commercial Bid; so that the Bidder shall be allowed to participate in the

e-Reverse Auction.

5. Bidders who wish to participate first time in online tenders will have to register their firm

at https://tender.nprocure.com. GIPCL will not be held responsible in case of late

submission for vendor registration.

6. Bidders who wish to participate in this tender will have to procure or should have legally

valid Digital Certificate (Class III) as per Information Technology Act-2000, using which

they can sign their electronic bids. Bidders can procure the same from any of the license

certifying Authority of India or can contact (n)code solutions-a division of GNFC Limited,

who are licensed Certifying Authority by Government of India at address mentioned

7. Bidder may go through the e-tendering instruction for online Bid participation through n-

procure platform for further details and guidance for participation in the tendering process

through e-tendering. In case of any queries related to e-tendering system, Bidder may

write/contact at following details:

(n) Code Solutions – A division of GNFC Ltd.

403, GNFC Info tower, Bodakdev, Ahmedabad – 380 054 (India)

E-mail: [email protected],

https://tender.nprocure.com, Toll Free: 1800-233-1010(Ext. 501,512,517)

8. Bidder may visit https://tender.nprocure.com/html/faq.asp for information regarding e-tendering

registration process.

9. Bidders are advised to upload the tender well in advance to avoid delay in submission

of tenders due to n-procure site related issues.

10. In case of any issues /difficulties cropping up during on line uploading / submissionof

documents, bidders are requested to inform these well in advance (at least two days

before closing of tender) to (n) Code Solutions as mentioned in Section-B of tender and

as well as to GIPCL mail to [email protected]

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

e-Reverse Auction:

1. GIPCL reserves the right to conduct e-reverse auction through (n)procure portal.

2. e-Reverse Auction shall be conducted amongst the lowest 50% eligible bidders (rounded

to the next higher whole number) from the total bids received OR Minimum three (3) lowest

bidders; whichever is higher, shall be invited for participation in e-Reverse Auction through

E-reverse auction platform.

3. Lowest landed cost among all the bids shall be base price / opening price for reverse

auction. Opening Price, Decremental value and duration for the e-Reverse Auction shall be

informed to the qualified bidders before start of e-Reverse Auction.

4. After e-reverse auction process, L1 bidder shall be decided on lowest total contract price.

Post e-Reverse auction, Reduction in prices will be distributed proportionately on price

schedule of each line item.

5. To participate in e-Reverse Auction, Bidders have to create e-Auction user Id on https://e-

auction.nprocure.com, so that the bidder shall be allowed to participate the e- reverse

6. In case of any further information regarding online bidding or if Bidder needs any assistance

in accessing / submission of online bid / clarification or if training is required for participating

in online e-reverse auction, the Bidder can contact the following office for assistance or

(n)Procure cell,

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC lnfo Tower, S.G. Road,

Bodakdev, Ahmedabad- 380 054 (Gujarat, India)

E-mail: [email protected]

Website: https://tender.nprocure.com/

Bidder may visit https://tender.nprocure.com/support for information regarding e-tendering

registration process.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit in

favour of Gujarat Industries Power Company Limited for guarantee amount at Ten

percent (10%) of the “Total Contract Price excluding taxes & duties” from any of

Nationalized Banks, Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd

Bank, Federal Bank, Bandhan Bank, Standard Chartered Bank, AU Small Finance Bank

in the format attached in SECTION-F, and it shall guarantee the faithful performance of

the 'Contract' in accordance with the terms and conditions specified in these documents

and specifications. Contract security deposit shall be submitted strictly within twenty one

days from the date of LoI or work order, whichever is earlier. The guarantee shall be valid

up to guarantee period of twelve months from the work completion date. The Guarantee

amount shall be payable to the Company in Bidder's home currency without any condition

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG) / Contract security

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Guarantee Period' after

completion of contract and on fulfilling contractual obligations throughout the guarantee

period. However, any delay in submission of initial SD will result in equivalent late release

of entire SD after guarantee period.

In case of non deposit of security deposit or performance bank guarantee as required by

the bidder, the EMD amount shall be adjusted towards the required security deposit or

performance bank guarantee and for the balance security deposit or performance bank

guarantee as required necessary deductions to the maximum shall be done from the bills,

the said EMD amount so adjusted and the said deductions so done from the bill(s) shall

be refunded to the bidder on the same terms and conditions as applicable to the refund of

contract security deposit.

The Guarantee amount shall be payable to the GIPCL without any condition whatsoever

However any delay in submission of initial SD will entitle the Company to cancel the

contract /will result in equivalent late release of entire SD after SD retention period. i.e. the

duration of the validity of the SD shall be extended by the number of days by which the

Bidder delays in submitting the SD.

The amount of SD/Performance Guarantee will be returned to the Vendor/Contractor

without any interest at the end of the 'Guarantee Period / Defect liability period' subject to

and after deduction of any amounts duly recoverable by the Owner hereunder.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

2. GUARANTEE PERIOD/ DEFECT LIABILITY PERIOD:

1) The work to be executed by the contractor shall be free from any defects and

guaranteed for workmanship & quality for a defect liability period of one year from the

date of total work completion. Any defect noticed during the defect liability period shall

be corrected / rectified by the contractor at his own cost & no extra cost to the GIPCL.

2) The security deposit shall be released only after satisfactory completion of the defect

liability period. The contractor shall extend the validity of the bank guarantee suitably

whenever required.

3. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor or

any other reasons attributed to contractor the decision of Engineer-in-charge

regarding the amount of recovery shall be final and binding subject to a maximum of

10% of contract value. Recovery will be affected from the monthly bills and/or

retention money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c) within the

time frame given in work order and as per day to day instructions by Engineer-in-

charge, GIPCL shall get the work done by third party at the risk & cost of the contractor

with 10% additional overhead charges of GIPCL.

(iii) Party shall preserve the materials like nozzles, tie rod, diffuser ring, etc. for execution

of the job & shall guard it properly against theft or pilferage. In case of theft of materials

issued to the party, appropriate amount (equivalent to the cost of the pilferage

material) will be recovered from their bill.

4. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the contract

the contractor is liable, shall be recovered by the GIPCL. The contractor shall pay all such

claims within 15 days of claim failing which the same shall be deducted from the bills of

5. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and in

case contractor fail to complete the job, GIPCL shall recover from his bill, Security Deposit

and / or whatsoever for expenses incurred to complete the job with additional 10%

overhead charges, plus applicable GST as per extent GST laws.

In case if contractor’s services are not found satisfactory with respect to mobilization, time

bound completion of work, workmanship & safety (OHSAS policy of GIPCL) then GIPCL

has right to terminate the contract at any time by giving him 15 days advance notice without

assigning any reason and will make the alternate arrangement at the risk & cost of

GIPCL may terminate the contract after due recoveries of pending jobs/damages after

giving 15 days advance notice to the contractor if any of the following events occur –

i. Contractor is adjudged as insolvent.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements of

iv. Contractor has neglected or failed persistently to observe or perform any of the acts,

matters or things, which as per the contract are to be observed and performed by the

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of job.

viii. GIPCL reserves the right to cancel/short close the contract during the contract period

by giving one month notice without assigning any reason.

ix. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG.

6. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER requiring

compliance, with such further drawings and / or the GIPCL /ENGINEER instructions fails

within seven days to comply with the same, the GIPCL /ENGINEER may employ and pay

other agencies to execute any such work whatsoever as may be necessary to give effect

thereto and all costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL on a certificate by the GIPCL/ENGINEER as a debt or may

be deducted by him from any money due or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and equipments

as per directions of GIPCL / ENGINEER within the time frame given and/or violating the

GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get the work done by third

party at the risk & cost of the CONTRACTOR with additional 10% overhead charges of

GIPCL, plus applicable GST as per extent GST laws and all costs incurred in connection

therewith shall be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a

debt or may be deducted by him from any money due or to become due to the

In case if contractor’s services are not found satisfactory with respect to mobilization, time

bound preventive / breakdown maintenance, workmanship & safety (OHSAS policy of

GIPCL) then GIPCL has rights to terminate the contract at any time by giving you 15 days

advance notice without assigning any reason and will make the alternate arrangement at

cost and risk of the Contractor.

7. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to the

extent possible shall be settled amicably between the parties. If amicable settlement

cannot be reached all the disputed issues shall be resolved through arbitration before

a Sole Arbitrator appointed by Managing Director, GIPCL according to the provisions

of The Arbitration & Conciliation Act, 1996. The place of arbitration shall be at

Surat/Vadodara or any other place within state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

8. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of Chief. General Manager (Thermal) - GIPCL will be final and binding on the

9. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees, staff

applicable under the Employee Compensation Act 1923 or any amendment thereof as

also insurance cover for third party liability. The contractor shall keep the GIPCL

indemnified from all liabilities arising out of his action in pursuance of this contract. The E.

C. Policy should be obtained from Surat Jurisdiction and shall be assigned to GIPCL. EC

policy should cover the specified contract period. Contractor shall also obtain additional

off-duty coverage insurance policy for all his workers.

10. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

1. The contractor shall at his own cost comply with the provision of labor laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation of the

2. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labor laws applicable such as the Minimum Wages Act, 1948, Contract

Labor (Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus

Act 1965, Employees Provident Fund and Miscellaneous Provision Act

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Payment of

Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act with

Rules, Order and Notifications issued/made there under from time to time.

3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future

applicable to the contractor from time to time for performing the contract job.

3.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation,

Transport, Medical and Canteen facilities and other statutory privileges and

facilities to his personnel as per law/rules/regulations and orders of the

Central Government, State Government, Local Authorities or other

authorities as are in force from time to time. All employees of the Contractor

shall be employee of the Contractor.

3.2 The contractor shall have a valid license obtained from Licensing Authority

under the Contract Labor (Regulation & Abolition) Act-1970 at the time of

execution of the contract covering all his employees working at SLPP site

and furnish the same failing which GIPCL may terminate the contract at its

sole discretion.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

3.3 The Contractor shall maintain all records/registers required to be maintained

by him under various labor laws mentioned above and produce the same

before the Statutory Authorities whenever required.

3.4 The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition)

Act-1970, Under intimation to HR&Admn.Dept.

3.5 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

3.6 The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

3.7 The contractor shall take Workmen Compensation Insurance Policy for all his

employees working at SLPP. The contractor shall indemnify the company

against any liability due to any work injury or accident to any of its employees.

3.8 The Contractor shall in the event any of his workmen / employee sustains

any injury or disablement due to an accident arising out of and in the course

of his employment, provide necessary medical treatment and pay

compensation as applicable, required under the Employees Compensation

3.9 If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the

property of the Company or suffer from any serious communicable disease,

the Contractor shall replace them immediately.

3.10 The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

3.11 GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to

their employment with the contractor. The Security deposit will be released

to the contractor at the end of the contractual tenure subject to an

undertaking by the contractor that in the event any of his workmen or the

heirs of workmen puts up a claim for recovery of money due to him from the

contractor before the appropriate authority under the I.D.Act 1947 or under

any other labor laws or for compensation under the Employees

Compensation Act, 1923 and the appropriate authority has given a direction

for making payment the contractor will meet the same or indemnify GIPCL if

in the event GIPCL pays it as Principal Employer.

3.12 The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

attendance to HR&A dept. for verification and record.

3.13 The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

3.14 The contractor shall conduct pre-induction and periodic medical checkup of

his workmen as per applicable laws.

4. The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labor laws of Government and

other statutory laws as applicable.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

5. The contractor should register himself under the Contract Labor Act, Employee

Compensation Act and submit the copy of registration certificate and should

possess the same from the date of commencement of work, failing which the

contract is liable to be cancelled. The E.C. Policy copy should be submitted to the

GIPCL before commencement of the work and Labor License should be obtained

within one week from the date of issue of form-V. Contractor should apply for Form-

V immediately after receipt of LOI. A copy of Labour License shall be submitted to

GIPCL, HR & A Department.

6. Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

7. The Contractor shall be responsible for compliance of all statutory rules, regulation,

act enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, All Labor Laws

Act in respect of employees engaged by him for the work and shall have to

maintain necessary records. In case any amount becomes due to be payable by

him to his employees or to the Government under the above rules, regulation, Acts,

GIPCL reserves the right to recover the same from the running bill of the contract.

8. Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

9. All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute shall

automatically and immediately become applicable.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make

the payment as per the Minimum Wages Act to the workers employed by him.

Payment should be deposited in Workers saving bank account on or before 7th of

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3. Contractor shall abide by all the statutory rules and regulations like P.F., Labour

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything

within the premises of the GIPCL and carry match box / lighter or any other

explosive and /or inflammable material inside the plant.

5. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

6. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

7. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

8. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

11. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Payment of Bonus Act,

Labor Law Act, maternity benefit act in respect of employees engaged by him for the work

and shall have to maintain necessary records. In case any amount becomes due to be

payable by him to his employees or to the Government under the above rules, regulation,

12. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on your part while undertaking the work

and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident, death

or injury to any of contractor’s workmen or any third party due to negligence, act or

omission on your part.

Necessary illumination at works area will be provided by GIPCL.

14. NIGHT/SUNDAY/HOLIDAY SHIFT/WORKING HOURS

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at night/Sunday/holiday.

Normal working hours shall be 08:30 Hr to 17:30 Hr. The contractor shall not be allowing

for dismantling and erection work after 17:30 hrs without permission of EIC.

15. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL

which are at present in force and which may come into force during the pendency of the

contract. Any violation of any rules and regulations will entail immediate termination of the

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be submitted

to safety Dept. Safety Dept. will check the certificates and if found okay, then only

materials will be allowed to enter inside the plant. Material inward gate pass will be made

only after certification from Safety Deptt. Security Deptt. will inform to Safety Deptt., as &

when such tools and tackles brought at the gate for making entry in the maintenance site.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

The contractor has to submit the list of required safety gears along with safety equipments

available with him to safety Deptt. Safety Deptt will check for quantity and quality of the

safety gears and then allowed permission of work. Poor quality material will not be allowed

to take inside the Plant. If quantity of required safety equipments is not satisfactory,

contractor will not be allowed to carry out the work using such safety gears inside the Plant

16. GENERAL SAFETY CLAUSES:

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wear the protective equipments at all times during the work operation.

Brand name for safety shoe & safety helmet shall be suggested by safety

representative of SLPP site. Such as: -

Sr. No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V- Gard MSA IS: 2925 – 1984, ANSI /

03. PN 521 – Shelmet Karam ISEA Z89.1-2009

Sr. No. Model Company Specifications

01. Acme Fabric Plast Co. SSTEELE (Strom) –

02. TRIMAX (Adjacent)- IS: 15298-2011

Acme Fabric Plast Co.

03. Worktoes Warren Worktoes- Warren Plus

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per the

job requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor will

procure safety shoes & safety helmet from a reputed company with at least 12 months’

guarantee. Contractor should purchase safety shoes of reputed brands. Safety shoes

will be issued every year. Safety shoes should be heat, water, oil and chemical

resistant, having an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing Safety

helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at

work throughout the contract period. The contractor has to maintain the PPE issue

register with signature of workmen.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the

same with 25% overhead charges of GIPCL.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted

every year before using such tools and tackles. In case of purchase of new lifting tools

and tackles, form no. 10 as per the said rules shall be submitted before they are taken

into use. All lifting tools and tackles shall be of reputed make having International

manufacturing standard and shall be maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

work. He has to ensure that all the workmen working at site are equipped with

essential PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-

shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for

inspection with all above statutory test certificate before using at site for any work.

They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards shall be used to prevent

accident. Further, during working on height, contractor should arrange proper

scaffolding of still pipes, safety net, full body safety belt, fall arrestor system etc.

Advice and instructions of engineer in charge/ safety in charge shall be strictly

complied with in this regard. All necessary safety precautions shall be taken by the

contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,

on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the

cylinders at the work at height area. Gas cylinders shall be transferred through gas

cylinder trolley only with cylinder cap and stored up right (vertical) position only. All

gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in Parking

space designated by GIPCL. If any vehicle is found inside the plant premises other

than the parking area such vehicles shall be handed over to Security dept. and their

entry shall be cancelled for movement inside the plant premises with immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six months at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli ampere on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 40 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site in charge of the contractor will act as

a safety officer and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows: -

25. The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain the

principles behind safety practice. If the contract workmen fail to comply with safety

standards as per category A, B, C & D below, penalty shall be levied on the contractor

as per the table mentioned below: -

Category Examples / Cases Penalty

A PPEs Related Working without helmet, Rs. 100 /-

shoes, safety belt, gloves etc. per instant.

B Failure to adhere to HSE

WI Related guidelines/plans, careless attitude in • Rs.

material handling, 500 /- per

Machine being used with damaged instant.

machine guard, unsafe electrical

work - workout plug top/improper • Afte

electrical joints/cables lying on r three

ground, electrical equipment incidences,

working without proper earthing, Per

machine being used without incidence

machine guard, Welding machine Rs. 2500/-

without ELCB / RCCB of proper

rating, Gas cylinder without test • Con

certificate, Cylinder cap, NRV / tinuous

Flash back arrester, Cylinder trolley unsafe acts

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

Unsafe working practices at height will

more than 3 meters disqualify

Working without permit or non- the

compliance with permit conditions contractor

like hot work, height work etc. as from

applicable, lifting tools and tackles contract

being used without third party with/further

inspection certificates in form no. participation

9/10 as per Factory Act – 1948 etc. in tender of,

C Unsafe Breach of safe practices by a Suspend the

Practices particular person repeatedly for entry gate

three times. pass for one

Penalty so levied against the contractors and company employees will be used during

the observation of National Safety Day.

Electrical safety:

a. All the electrical apparatus including welding machine (either 3-phare or single phase)

should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO) of 30mA

b. Bidder should ensure periodic checking of ELCB provided in their electrical apparatus.

c. Bidder should ensure that there should not be any joint in the power supply cable of

any machine. All cables should be in good condition with no bare insulation or frayed

d. Any power supply switchboard/extension boards brought by Bidder should have

ELCB of 30mA rating and it should have sockets along with 3-pin plug

e. Any type of cable brought by Bidder should not have any joint and should be of

sufficient capacity for the respective job.

f. Bidder to bring their own 24V rating portable hand lamps along with cable of

(apparatus should be having 230V / 24V transformer) for the temporary lighting

arrangement required at site for the respective jobs.

g. Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as per

requirement of job/contract) , extension boards, cables to draw supply from nearest

h. Hand-held and portable machines shall be equipped with a built-in switch to switch off

power in case of emergency

i. Bidder to ensure healthiness of their electrical equipment whenever brought to GIPCL

site and get them tested / verified by GIPCL Electrical Department representatives

before start using.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

j. Bidder to ensure - All portable electric apparatus shall be regularly examined, tested

and maintained to ensure that the apparatus and leads are in good order.

k. Only three-core cable shall be used for single phase operated tools with the third core

connected to earth.

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a bolted

terminal while using any welding machine.

o. Electric holders when not in use, should be placed on an insulated hook or the holders

should be fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power supply

to welding machine shall be effectively disconnected while using any welding machine

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder to supply the required cable between GIPCL power

supply point to equipment brought by Bidder for the specified job. Further, if Bidder’s

equipment requires 3-ph 4 wire supply then they should derive 3-ph 4 wire supply

from GIPCL 3-ph 3 wire supply system by incorporating sufficient capacity

transformer. Like for hydro jet cleaning system, mixer machine, induction heating

machine, SR machine etc., GIPCL will provide 3-ph 3 wire power supply.

r. Cable between welding machine to GIPCL power supply point should have cable TOP

plug towards GIPCL power supply point of Make BALS having rating as 63 Amp.

s. Contractors not following above electrical safety points at any point of time are liable

to penalty and their machine/ apparatus shall be seized by GIPCL.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

17. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s Representative/Engineer

decides that any materials, work or workmanship is defective or otherwise not in

accordance with the Contract, the GIPCL/Engineer/ GIPCL’s Representative may reject

such plant, materials, work or workmanship and shall notify the CONTRACTOR promptly,

stating his reasons. The CONTRACTOR shall then promptly make good the defect and

ensure that the rejected item complies with the Contract. If Contractor failed to rectify the

rejected work or workmanship, GIPCL/Engineer reserves the right to deduct or withhold

amount against rejected work or Workmanship. CONTRACTOR shall not entitle for any

claim or release of hold payment until rectify the defect up to satisfactory of GIPCL. If

Contractor failed to rectify any such defective work or workmanship, GIPCL reserve the

right to rectify at risk and cost of the CONTRACTOR and deducted by the GIPCL from any

amount due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest, such

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

costs shall be recoverable from the CONTRACTOR by the GIPCL and may be deducted

by the GIPCL from any amount due, or to become due, to the CONTRACTOR.

18. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipments, vehicles, tractors, etc… to execute the contract

are in the scope of the contractor. The contractor should ensure that tools & equipments

are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor for

defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute one full time independent experienced site-in-charge/site

supervisor having in-depth knowledge of standard Maintenance practices. He shall co-

ordinate with GIPCL engineer and shall bear overall responsibility of contract including

joint measurement, billing etc. Such person shall function from site office of contractor

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever required

with all workers working under this contract. He shall coordinate with concern

department’s Engineer-in-charge on daily basis and report daily observations, tool-box

talk records etc. The work shall not be allowed without deploying safety supervisor and

a penalty equal to Rs. 1,000/- per day absent of safety supervisor shall be levied from

f. Contractor has to furnish the qualification, certificate, other documents and/or proof of

on hand experience, job & site experience of all skilled & semiskilled workmen and

supervisors. All the details of supervisor & workmen will be reviewed by EIC and

Supervisor & Workmen will be mobilized after clearance of EIC based on work

requirement & suitability. Workmen deputed shall be experienced and capable of

performing the quality job.

g. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

h. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labor license number to the Engineer-in-charge before start the work.

i. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case

of delay of work without any valid reason, the GIPCL reserves the rights to carry out

the work by deploying other agencies at the risk & cost of contractor with additional

10% overhead charges, plus applicable GST as per extent GST laws.

j. Contractor shall mobilize the resources as per requirment and as directed by EIC within

the period of twenty-four hours. If the contractor fails to mobilize required resources to

complete the job in time, GIPCL will execute the job through other agency at the risk

and cost of the contractor with additional 10% overhead charges, plus applicable GST

as per extent GST laws.

k. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven days from the date of issue of Letter of Intent/Work Order.

l. The prices / item rates quoted shall remain firm till completion of the contract and any

agreed extensions thereafter and shall not be subject to any escalation, idle charges

for labor, machinery, overhead expenses etc… due to any reason whatsoever. No price

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

escalation / idle charges shall be entertained due to delay in work on unavailability of

work front, non-issue of work permit, holding of work permit for any reason,

unavailability of contractor’s supervisor, unavailability of contractor’s safety supervisor,

violation of safety rules, unsafe act by any of contractor’s worker, negligence &

ignorance of safety & quality instructions of GIPCL Engineer-in-charge or any other

reason whatsoever.

m. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

not limited to approved quality safety shoes & safety helmets, standard dust masks,

safety goggles, etc… as required and shall use exclusively under this contract for all

the time during working at specified locations failing which, the Engineer-in-charge may

hold the work and will take necessary action including penalty as decided. If the

contractor repeatedly violates safety rules/regulations (more than three successive

incidents), Engineer-in-charge may take necessary action against the contractor,

including appropriate financial penalty (Maximum of Rs. 1,000/- per incident per man-

day) and/or termination of contract.

n. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources as per the requirement and as directed by EIC.

o. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activity and complete the jobs as per the time

given by and under the supervision of the Engineer-In-charge and shall ensure that

required manpower is deployed for the same.

p. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer In Charge for PTW (Permit to work),

work instruction, Return of permit.

q. The contractor has to submit daily reports showing work carried out with details of

available manpower.

r. Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective item

s. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the Micro,

Small and Medium Enterprises Development Act, 2006. If your organization is

registered under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly attach a copy

of your registration certificate.

t. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

u. All laws, rules, regulations, notifications, etc. stated in this tender document shall be

applicable as amended from time to time. Where applicable self-certified true copies of

the required documents to be furnished, unless stated otherwise explicitly.

v. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS) certified

company, and GIPCL gives extreme importance to maintain these global standards.

Contractor shall be required to observe these standards while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

19. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs of

this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge shall

be constantly in attendance at the site during working hours. During CONTRACTOR’S

supervisory engineer absence during working hours, if unavoidable, and also beyond

working hours, when it may be necessary to give directions, orders may be given by the

ENGINEER / GIPCL and shall be received and obeyed by the CONTRACTOR’S

superintendent or Foreman who may have charge of the particular part of the work in

reference to which orders are given. If requested to do so, the ENGINEER /GIPCL shall

confirm such orders in writing. Any directions, instructions or notices given by the

ENGINEER / GIPCL to him, shall be deemed to have been given to the CONTRACTOR.

The representative of the CONTRACTOR shall have all necessary powers to receive

materials from the GIPCL, issue valid receipts for the same, engage labour or purchase

materials and proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour should

be withdrawn from the work without due notice being given to the GIPCL / ENGINEER;

further no such withdrawals shall be made if in the opinion of the GIPCL / ENGINEER

such withdrawals will jeopardize the required pace of progress / successful completion of

The CONTRACTOR shall employ in or about execution of the work only such persons as

area careful, skilled and experienced in their respective trades, and the GIPCL shall be at

liberty to object to and require the CONTRACTOR to remove any person employed by the

CONTRACTOR in or about execution of works who in the opinion of the ENGINEER

misconducts himself or is incompetent or negligent in the proper performance of his duties

and all such persons shall not again be employed upon the works without the prior

permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

20. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND CLEAN-

All loose materials, wastage, packing materials, cut pieces or other matter of an offensive

nature shall not be deposited on the surface, but shall at once be carted away by the

CONTRACTOR to some pit or place provided by him away from the site of work and

approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely remove

and satisfactorily dispose of all temporary works to the extent directed. He shall tear down

and dispose of all temporary works, shall remove or grade, to the extent directed, all plant

and equipment, shall satisfactorily dispose off all rubbish resulting from the operations

under this contract and shall do all work necessary to restore the territory embraced within

the site of his operations to at least as good order and conditions as at the beginning of

the work under this contract.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

21. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be

done by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s township at

discretion of GIPCL if available.

c. Workshop facility as available at site only. However, contractor may visit the

workshop to ensure the existing facility. For the facilities other than available,

contractor has to carry out the job outside at their own cost.

d. First aid facilities as available on chargeable basis.

e. Open space for storing PVC fill sheets & PVC fill modules. BIDDER shall protect the

fills blocks from direct sun light contact. Proper storage arrangement like scaffolding-

shed (temporary shed) shall in BIDDERS scope.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen regarding

the safety norms and measures to be observed during work operations at the plant site.

22. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be fully

conversant with modern practices and should be able to carry out works independently

of large thermal power plant. The contractor shall therefore be required to engage

qualified/ experienced personnel to undertake the work as per specifications and

b. Contractor should maintain one computer with printer for keeping daily records and

maintain the data.

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor / authorized representative of the

contractor and the Engineer-in-charge. The measurements shall be clearly written

indicating date of measurement, location, reference to drawings, if any, and jointly

d. The Contractor shall be required to furnish satisfactory job completion report to GIPCL.

The submission of report should be on daily basis, the monthly bill payment shall be

released based on the certified reports of the works.

e. Inspection of work will be done by Engineer in Charge or his authorised representative.

If the work is not found satisfactory engineer in charge reserves the right to take suitable

action and shall be binding to the contractor.

23. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed in

whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in advance

and due communication thereof shall be made to the Management.

24. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE PREMISES OR

BEYOND THE COURSE OF EMPLOYMENT

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

The contractor shall provide off-duty insurance coverage (Medical + Death Benefit) sum

of Rs. One Lac (Nagrik Suraksha Policy or Equallent) to all its workmen deployed at

GIPCL-SLPP site for the accident taking place any where outside the Company premises

or at any place when the workman is not in course of his employment.

25. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the

Party and not foreseeable by the Party and shall include events of floods, explosions, riots,

wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,

government actions and provided always that such acts result in the impossibility of the

further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever which

may be brought against or suffered by GIPCL which it may sustain, pay or incur as a result

of or in connection with the performance/ purported performance/ non-performance of the

contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any direction

or order is issued by court at any point of time the contractor shall comply with and

implement such direction or order whether passed at the time of award of contract or

during the pendency of contract. Further, the Contractor shall indemnify the GIPCL against

all consequences arising and affecting GIPCL owing to the compliance of the orders by

the Contractor.

27. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts

at Surat shall have jurisdiction regarding the same.

Where any portion of the General Condition of Contract is repugnant to or at variance with

any provisions of the Special Condition of Contract, then unless a different intention

appears, the provision of the Special Conditions of Contract shall prevail to the extent of

such repugnancy of variance.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

SECTION-D (SPECIAL CONDITIONS OF CONTRACT)

1. DETAIL SCOPE OF WORK

The detail scope of work broadly covers:

➢ Supply, dismantling, transportation, erection & commissioning of new PVC fills

blocks/modules and drift eliminators of 14nos. cells of Unit-1 & Unit -3 cooling tower.

➢ Buyback of dismantled old scrapped PVC Fills of 14nos. cells of Unit-1 & Unit -3

cooling tower (i.e. 5621.03 Cu. Meter) quantity.

➢ Buyback of dismantled old scrapped PVC Drift eliminators of 07nos. cells of Unit -3

cooling tower (i.e. 2185.00 Square Meter) quantity.

Total PVC fills height in Unit-1 cooling tower is 1.2 meter (0.6 meter(H) x 1.2 meter(L) for

two layer arrangement) and in Unit-3 cooling tower is 1.5 meter (0.5 meter(H) x

meter(L) for three layer arrangement). The detail scope of works further clarified as below.

(A) Supply & Transportation of PVC Fills & Drift Eliminators.

➢ Supply, loading, transportation, unloading & gluing of PVC Fills Sheet at site. The

quality of gluing should be strong enough to withstand the load/water pressure of

➢ The PVC fills shall be manufactured using Virgin PVC & should be UV

stabilized having following specifications.

Description of Characteristics Specification

Size of Unit-1 cooling tower cross flute 1200 mm x 600 mm. Two

1. Millimeter Layers (Total height

type PVC fills. (Length X Height)

Size of Unit-3 cooling tower cross flute 2000 mm x 500 mm.

2. Millimeter Three Layers (Total

type PVC fills. (Length X Height)

height 1500 mm)

3. Flute height Millimeter 17 /

4. Longitudinal pitch Millimeter 50mm

5. Spiral Angle Degree

6. MOC Virgin PVC only.

7. Surface area of PVC fill per unit volume. m2/m3 approx 158m2/m3

Maximum continuous operating Degree

temperature. Celsius

9. Fill sheet thickness. Millimeter Minimum 0.25 mm

10. Standard followed for material properties. CTI STD-136

11. UV & IR stabilization Required

12. Colour of PVC Fill sheet Grey / carbon black

Total Quantity (For 14 nos. cells of Unit-1 Cu.

& Unit-3 Cooling Tower) Meter

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

14. Properties of PVC material to be used:

- Tensile Strength at yield point should be minimum 5,500 psi (as per ASTM

- Flexural Strength should be minimum 10,000 psi (as per ASTM D790).

- Flexural Modulus should be minimum 3,50,000 psi (as per ASTM

- Drop impact resistance as per ASTM D4226-B should be minimum 1.2 lbs-

- Heat distortion temperature at 264 psi should be minimum 160° F (71° C)

(as per ASTM D648).

- Fire Retardancy test: Self Extinguishing type (As per ASTM D635).

- Ultra -violet exposure for 500 hours on the PVC material shall be carried

out once as per ASTM-G 155 and Impact resistance test before and after

UV exposure shall be conducted as per ASTM D – 4226 Procedure -B.

Impact resistance after UV test shall be equal to or more than 90% of the

impact resistance -Gardener as specified in CTISTD 136 (2010).

- Density: 1.30-1.60 gms/cc (as per ASTM D792).

- Flute size, Thickness and other dimensions shall be witness during visual

- Supplier test certificates of raw material to be submitted/verified at the time

of visual inspection.

➢ Supply of PVC Drift eliminators having following specification:

Description of Characteristics UoM Specification

DrifEL146 – Double layer type or

1. Drift Eliminator Type Equivalent double layer type as

per attached drawing in section-G.

2. Material Virgin PVC only.

Maximum continuous operating Degree

temperature Celsius

5. UV & IR stabilization Required.

6. Eliminator Length MM As per site requirement.

7. Outside dimension MM 146 (+/- 4 mm)

8. Wall Thickness MM Minimum 0.5 mm.

As per attached drawing. Minimum

9. Spacer dimension and size

02 Spacer per drift eliminator block.

Total Quantity (For 14 nos. cells of Square

Unit-1 & Unit-3 Cooling Tower) Meter

11. Properties of PVC material to be used:

- Tensile Strength should be minimum 5,500 psi (as per ASTM D882).

- Flexural Strength should be minimum 10,000 psi (as per ASTM D790).

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

- Flexural Modulus should be minimum 3,50,000 psi (as per ASTM

- Drop impact resistance as per ASTM D4226-B should be minimum 1.2 lbs-

- Heat deflection temperature at 264 psi should be minimum 160° F (71°C)

(as per ASTM D648).

- Fire Retardancy test: Self Extinguishing type (As per ASTM D635).

- Density: 1.30-1.60 gms/cc (as per ASTM D792).

- Length, Width, Thickness, colour and other dimensions shall be witness

during visual inspection.

- Supplier test certificates of raw material to be submitted/verified at the time

of visual inspection.

a. Final acceptance of the material after inspection at GIPCL site in blocks/module

b. Drawing/photo images of PVC fills and PVC Drift eliminators are attached for

reference in section - G.

c. PVC fill modules should be folded from both top & bottom ends. The fill modules

should provide with double edge folding to provide load bearing strength to the fill

modules. However, the folded edges should be restricted to 20mm or lesser in order

to avoid unnecessary dead load.

d. Party to supply PVC fills modules in the form of 100% honeycomb pattern blocks of

18 to 25 nos. fill sheets gluing with each other. Party to take extreme care for

honeycomb pattern formation. Blocks without proper honeycomb pattern shall be

rejected. Party may supply in either module form from factory or assembled the fills

modules (blocks) at SLPP site. For preparation of fills blocks/modules (Gluing of fills

sheet) GIPCL-SLPP will provide work space in mechanical workshop. If, party wants

to preparation of fills blocks nearby cooling tower, temporary shed required for

preparation of blocks. Necessary arrangement for temporary shade shall be in

BIDDER’s scope.

e. BIDDER to supply drift eliminators in the block form as per attached drawing in

section -G. Each block contains seven nos. drift eliminator blades and two or three

nos. spacers as per site requirement.

f. Bidder to take dimensions of required length of drift eliminators and manufactured

the same accordingly.

g. The quantity mentioned under BOQ is as per available data sheet only. If any

additional PVC fills required as per site requirement shall be under bidder’s scope.

h. Supplied PVC fills and Drift Eliminators shall be inward through M&C Department.

i. Material inspection shall be carried out by GIPCL prior to dispatch of material.

Party to give minimum 10days advance notice. Party shall submit Test

Certificates (i.e. Tests certificates for Tensile Strength, Flexural Strength,

Flexural Modulus, Heat distortion temperature, Fire Retardancy test, UV &

Drop impact resistance Tests, Density test, etc.) from CIPET (Institute of

Plastic Technology), Chennai or NABL approved Lab.

Quantum of job mentioned against all items in the above tables is as per site measurement

only & may vary as per site requirement during execution. However, 10% quantity

variations shall be allowed with quoted rates & No extra payment shall be made for

additional 10% quantity variations. All the miscellaneous activities pertaining to above

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

works to be executed for satisfactory performance is in the scope of contractor in his

quoted rates. The bid submitted by the bidder not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection

(B) Dismantling & Erection of new PVC Fills blocks in Unit-1 & Unit-3 Cooling tower.

a. Scope includes shifting/transporting of PVC Fills blocks/modules after gluing from

workshop/any other location to cooling tower cells.

b. BIDDER shall provide proper scaffolding up to fills height/level for removal of existing

PVC fills blocks & erection of new fills blocks.

c. After dismantling of PVC fill blocks in Unit-1 cooling tower, party has to assess

the condition of bottom supporting beam, its tie rods and branch pipes. If

required, same has to be replaced first before erection of new PVC fills as per

instruction of EIC. Material required for same (i. e bottom beam, tie rods and

branch pipes) shall be provided by GIPCL.

d. After dismantling of PVC fill blocks in Unit-3 cooling tower, party has to assess

the condition of branch pipe support. If required, same has to be replaced first

before erection of new PVC fills as per instruction of EIC. Material required for

same shall be provided by GIPCL.

e. During installation of new fills in unit-3 cooling tower, support of perforated tray

is to be provided in some area of fills for proper supporting of fills block, if

required. Perforated tray will be provided by GIPCL.

f. The job has to be done in running of the tower, hence proper platform has to be

erected over the cold basin of the cell & complete covering both sides to ensure that

no debris/loose sheets arising out of the job go to into the cold washer basin.

g. Remove the existing fills packs carefully so that other cell internals not get damaged.

h. Erection of new PVC Fills modules (block) shall be carried out in two layers each of

600mm height in Unit-1 cooling tower and three layers each of 500mm height in Unit-

3 cooling tower. The PVC fills modules should be packed firm & tightly. Loose PVC

Fills modules packing shall not be allowed.

i. The old PVC fills blocks shall be stack properly & transport to designated place

immediately after dismantling from cooling tower as per instruction of EIC. Designated

place shall be in 1 to 2 km radius from cooling tower area. Required transportation

shall be in BIDDER scope. After shifting of entire quantity of old scrap PVC fills blocks

from cell area, permission for new fills blocks erection in cooling tower shall be given.

j. Party shall take utmost care while dismantling the existing PVC Fills blocks that it

should not fall into basin. The cooling tower basin shall be covered by suitable means

(i.e. Sheets, planks, etc..) so that debris & dust particles not fall into basin.

k. Removal of nozzle, branch pipes, etc…required for fills replacement work, shall be

under scope of the bidder.

(C) Dismantling & Erection of new PVC Drift Eliminators.

a. Dismentling of existing installed ACB type drift eliminatos from 07nos. cells of

Unit-1 cooling tower.

b. Dismentling of existing installed PVC drift eliminatos from 07nos. cells of Unit-3

c. Shifting/transporting of new PVC Drift Eliminators in block form from storage area to

cooling tower cells shalll be under scope of the bidder.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

d. One drift eliminator block contains seven blades and two spacers for the length of

drift eliminators up to 1.2 meter and three spacers for the length of drift eliminators

more than 1.2 meter.

e. Erection of new PVC drift Eliminators in Unit-1 & Unit-3 cooling tower cell as per

required length in cooling tower.

f. After dismantling of old drift eliminators (ABS type) of Unit-1 cooling tower, shifting

of all scrapped drift eliminators to designated place as per EIC instruction.

Designated place shall be in 3 to 6 km radius from cooling tower area.

g. After dismantling of old drift eliminators of Unit-3 cooling tower, shifting of all

scrapped drift eliminators to designated place (1 to 2 km radius) as per EIC

instruction. Thereafter, all scrapped PVC drift eliminators of Unit-3 Cooling Tower

shall be taken out from temporary storage area for buy-back and clear the site.

Important: PVC Fills and Drift Eliminator work shall be carried out parallelly in one

cell of Unit-1 Cooling Tower and one cell of Unit-3 Cooling Tower. Separate

manpower shall be deputed for both the units for parallel work.

a. 100% Quantity (i.e.5621.03 m3) of the old PVC fill blocks of Unit-1 & Unit-3

cooling tower and PVC Drift eliminators shall be stack properly at designated

place as per EIC instruction and taken out of the plant for buy back by the bidder.

b. 100% Quantity (i.e. 2185 m2) of the old PVC Drift eliminators of Unit-3 shall be

stack properly at designated place as per EIC instruction and taken out of the

plant for buy back by the bidder.

c. For buy back, Loading, unloading required tools tackles, machinery, manpower,

transportation shall be under bidder’s scope.

d. After lifting all scrap PVC fills & PVC Drift eliminators from site under buyback,

area cleaning shall be done by Bidder. All loose dust of scrape PVC fill block and

drift eliminators shall be disposed to designated place as per instruction of EIC.

e. Disposal of scrap PVC fills should be in accordance with the Government norms.

2. DELIVERY PERIOD FOR SUPPLY PART:

Supply of the PVC Fills and Drift Eliminators for maximum two (02) coolilng tower cells

shall be done within 8-10 weeks from the date of LOI or Work order. Balance material shall

be suplied in phassed manner on sequential basis. Schedule of sequential supply of

balance material shall be as per instruction of Engineer Incharge as per site requirement.

3. COMPLETION SCHEDULE FOR REPLACEMENT WORK :

The time period for completion of entire work in each cell (PVC fills & drift eliminator

replacement, nozzle replacement , header flushing, tie road replacement, Fills

supporting beam replacement, cooling tower internal cleaning etc..) should be

maximum 18 days per cell for unit-1 cooling tower and 22 days for Unit-3 cooling

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

Important: PVC Fills and Drift Eliminator work shall be carried out parallelly in one

cell of Unit-1 Cooling Tower and one cell of Unit-3 Cooling Tower. Separate

manpower shall be deputed for both the units for parallel work.

a. In the event of delay in completion of PVC fills & Drift Eliminators replacement work,

penalty of Rs. 10,000.00 per day delayed shall be imposed.

b. Delay which is not attributed to contractor, shall not attract penalty.

c. Maximum penalty shall be limited to 10% of total contract value.

The aforesaid amounts of penalty and damages shall be recoverable from the monthly

bills of the Contractor or from the SD. If the amount of damages recoverable from the

Contractor exceeds the bills and SD amount, then the Contractor shall become liable to

pay the same to GIPCL and GIPCL shall be entitled to initiate appropriate proceedings

against the Contractor for the same.

5. SCOPE OF CONTRACTOR

a. All tools & tackles, labour, equipments, scaffolding, halogen lights, vehicles, tractors,

hydra etc… to execute the contract are in the scope of the contractor. The contractor

should ensure for healthiness/working conditions of tools, tackles & vehicles.

b. All consumable items like cotton waste, kerosene, gas, diesel, lubricants, etc will be

in the scope of the contractor.

c. If any temporally shed required for PVC fills gluing, shall be under contractor scope.

d. All safety/PPEs required during work at site are to be arranged by the contractor.

e. The Contractor shall have to provide necessary facilities including accommodation for

their labor at their own cost.

f. The contractor has to arrange JCB/Hydra, cultivators, breaker machines & tractor with

trolleys for lifting/shifting the materials of their own.

g. Contractor has to depute their full time experienced overall site-in-charge for work

execution as per specification and for day to day work planning & coordination with

respective department’s Engineer-in-charge for day to day job record, statutory &

legal compliance records, etc.

6. DEFECT LIABILITY PERIOD

The defect liability period shall be twelve months from commissioning of Cooling Towers

after entire PVC Fills and Drift eliminators replacement work in 07nos. cells of each cooling

tower. (i.e. twelve months from commissioning of 7th cell Unit-1 Cooling tower & twelve

months from commissioning of 7th cell Unit-3 Cooling tower). All defects arising during

defect liability period must be rectified by the successful bidder free of cost.

7. MOBILIZATION PERIOD

Party shall mobilize all resources, tools & tackles to site within one month after intimation

given by GIPCL via mail. The planning schedule for PVC fills & Drift Eliminators

replacement work shall be intimated one-month advance.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

8. TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts of

the GIPCL, or if defects not readily detected by proper inspection shall develop before the

final completion and acceptance of the whole work, the CONTRACTOR shall forthwith

make good, without compensation, such damage or defects in a manner satisfactory to

the ENGINEER / GIPCL. In no case shall defective or imperfect work be retained even if

contractor followed all technical specifications. GIPCL will not compromise for quality of

materials, works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause notwithstanding

the passing by the GIPCL of any certificate, final or otherwise or the passing of any

9. DAILY DIARY AND PROGRESS REPORT

A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR will

supply all detailed information every day at 9:00 hours for the day preceding and the diary

will be jointly signed by the ENGINEER and the CONTRACTOR’S representatives, every

day in token of its correctness. A works instruction book, serially numbered will also be

kept in the ENGINEER’S office and all day to day instructions will be given in that book.

The CONTRACTOR’S representative shall report every day to see these instructions and

sign them at the bottom in token of his having seen them.

The CONTRACTOR shall supply all information regarding procurement of materials and

progress of work, as is required by the ENGINEER for compiling the weekly progress

reports. This information shall be supplied by 9:00 hours on every Monday, for the

preceding week.

10. PRICE & RATES

The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of all labor,

supervision, cost of safety supervisor, shifting, transportation, loading, unloading,

equipment, all tools & tackles, safety equipments & PPEs, Royalties, Rents, GST, Stamp

Duties, Central or State Government or Local body or Municipal Taxes or Duties, Turn

over Tax, Work Contract Tax, VAT, Octroi duty and / or any other duty / tax levied by the

Central, State Government or other Public bodies etc…and such other costs that are not

specifically mentioned herein but will be incurred by the contractor for the satisfactory and

timely completion of the work. The quoted rates shall be deemed to include for everything

mentioned in the specification, all leads & lifts, contractor’s overheads & profits for due

performance of the work under this contract and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and timely

completion of the work. The rates shall also include cost for mobilization / demobilization

of manpower, equipments, materials, etc...

The rates shall be firm for entire contract period and also during extension, if required and

shall not be subject to any escalation in prices, idle charges for labor, machinery, overhead

expenses etc. No price escalation / idle charges shall be due to any reason whatsoever.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

The prices / item rates quoted by Bidder shall remain firm till completion of the contract

period and any agreed extensions thereafter and shall not be subject to any other

escalation, idle charges for labor, machinery, overhead expenses etc. No price escalation

/ idle charges shall be payable due to delay in work by contractor or due to non-availability

of work front by GIPCL or any reason whatsoever.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all required

manpower, tools & tackles, materials, Scaffolding, equipment for timely and satisfactory

completion of all scope of work.

The Contractor shall not pay less than the Minimum Wages notified by the Government

rom time to time to his employees of corresponding categories.

Contractor shall at his expense comply with all labour and industrial laws and such other

acts and statues as may be applicable to the contract in respect to pay etc. On account of

any default in respect of all liabilities and in case of non compliance of the above, the

company can withhold their payments till all legal liabilities are discharged.

11. TERMS OF PAYMENT

A. Conditions of Payment (Supply Part):

GIPCL shall pay 80% amount of supply part on pro rota basis on receipt of PVC fills &

Drift Eliminators material required for each cooling tower cell in form of modules/blocks

as certified by GIPCL Engineer In charge (E-I-C) and raise the invoices/bills in

duplicate. Supply of PVC fills and Drift Eliminators material shall be as per mutually

agreed schedule on sequential basis only. Balance 20% shall be released after

successful erection, testing & commissioning of cooling tower cells after due

certification by the concerned GIPCL engineer in-charge.

The contractor shall raise invoice/bill only after supply and receipt of material at site for

complete sets of material required for 01 cooling tower cell.

On receipt of the invoice complete in all respects and with all the said documents, the

above said 80% payment in respect of the same shall be made within 21 days of such

receipt of a complete invoice as per the following terms of payment.”

B. Conditions of Payment (Service/Erection Part):

GIPCL shall pay 100 % amount of erection part on pro rota basis after completion of

complete cell erection as certified by GIPCL Engineer In charge (E-I-C) by the

contractor and raise the invoices/bills in duplicate.

The contractor shall raise invoice/bill only after completion of erection of PVC Fills and

Drift Eliminators for 01 cooling tower cell.

On receipt of the invoice complete in all respects and with all the said documents, the

above said 100% payment in respect of the same shall be made within 21 days of such

receipt of a complete invoice as per the following terms of payment

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

The payments stated at sub. pts. A & B above shall be made as per the foIIowing terms.

(i) Bill along with taxes shall be released against the work executed duly certified by

GIPCL. Income Tax (IT) will be deducted at source from monthly RA bills as per the

rules in force.

(ii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to be furnished

(b) Citing GIPCL GST no. (I.e. 24AAACG7277Q1Z0) along with Bidder GST registration

no. and the date of issue of registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the invoices.

(d) The contractor shall be required to submit the proof of payment of GST of previous

month/quarter, as may be applicable as & when demanded by

GIPCL/Owner/company.

(e) The Bidder shall inform the Owner in the event of its registration certificate is cancelled

or discontinued for whatsoever reason.

(iii) While making running account payment, the following deductions may be made by

GIPCL, if applicable:

1. Cost of materials issued, if any, by GIPCL and to the extent consumed in the work.

2. Security deposit recoverable if any.

3. Advance on materials / work progress advance payments, if any.

4. LD / Penalty for delayed delivery, penalty for delayed execution of work, recovery

of charges for the work done by other contractor due to delay or any other reason,

5.Any other dues recoverable by GIPCL from the contractor under the contract.

C. Validity and Uniformity of Rates

The rates shall be firm for entire contract period and also during extension, if required

and shall not be subject to any escalation in prices, idle charges for labor, machinery,

overhead expenses etc. There shall not be any escalation/compensation to the

contractor against any revision in MWR (Minimum Wage Rates). No price escalation /

idle charges shall due to any reason whatsoever.

12. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification

purpose of the bill: -

(i) Measurement sheet along with joint record of work done in the form of joint inspection

report duly signed by authorized representative of contractor and GIPCL Engineer.

The bill will not be entertained without submission of above documents.

13. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within one month from the time the

intimation given by GIPCL.

b) Contractor shall provide required separate & independent site supervisors who will be

responsible for supervision and execution of job in specified time with respect to

quality, specifications, site preparations, safety, co ordination with GIPCL, issue of

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

work permits, joint measurements, etc... The supervisors shall coordinate with the

Engineer-in-charge of GIPCL for proper execution of the job.

c) Contractor has to furnish the qualification, certificate, other documents and/or proof

of on hand experience, job & site experience of all skilled & semiskilled workmen and

supervisors. All the details of supervisor & workmen will be reviewed by EIC and

Supervisor & Workmen will be mobilized after clearance of EIC based on work

requirement & suitability. Workmen deputed shall be experienced and capable of

performing the quality job.

d) The resources required for execution of above jobs will vary from time to time, hence

contractor shall mobilize the resources accordingly.

e) Contractor shall provide accommodation for the persons deployed by him for the work

at his own cost.

14. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as given

in the Section-E (Schedule of Quantity). Estimated qty. may vary according to the

exigencies of work at site. However, the rates quoted by Bidder shall remain firm

irrespective of any variation in estimated quantities. Contractors shall engage required

nos. of labors along with required tools & tackles as per work load and emergency

situations throughout the contract period to perform his contractual duties.

In case, contract quantity/amount exhausted before completion of contract period, GIPCL

reserve the rights to increase the quantities or contract amount for successful completion

of entire contract period. Contractor shall responsible to complete the particular job up to

entire satisfaction of Engineer-in-charge. The rates remain firm & unchanged till

completion of the contract and any agreed extensions thereafter and shall not be subject

to any escalation, idle charges for labor, machinery, overhead expenses etc… for any

reason whatsoever. The quantum of work of individual item may be up to any extent

depending upon requirement. However, rate remains unchanged. Under this contract,

contractor has to execute all work as per the Plant requirement.

15. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders are

advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at variance with

any provisions of the special conditions of contract, then unless a different intention

appears, the provision of the special conditions of contract shall prevail to the extent of

such repugnancy of variance.

16. OTHER GENERAL CONDITIONS OF CONTRACT

1. Provision of scaffolding along with scaffolding material for dismantling and erection

work will be in the scope of the contractor for safety & completion of specified job. The

scaffolding shall be with pipe and clamps, metallic jallies. No separate rate shall be

provided for such scaffolding work.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

2. If any equipment or part are found damaged due to negligent / faulty maintenance the

equipment cost of such damages shall be recovered from the contractor’s monthly

bill/retention money/security deposit.

3. The contractor has to shift spares in required quantity duly approved by GIPCL

engineer whenever necessary from GIPCL store / warehouse to site or site store as

per the instruction of engineer in charge. Contractor has to arrange transportation for

above. The cost of transportation will be on contractor’s account. The contractor is

responsible for safe transportation, handling and storage. In case of any work

requirement (normal / emergency) arising during Sunday / holidays & night hours the

contractor should be in a position to mobilize the manpower immediately within

minimum time as per the instruction of EIC. Unavailability of manpower as well as

resources will be viewed very seriously and will invite appropriate punitive measures

as decided by competent authority.

4. All new replacements either spare parts or any other shall be inspected and approved

by GIPCL engineer in charge before its actual use in work. It is the supervisor

responsibility to ensure this without failure.

5. The contractor has to do quality job. GIPCL shall not compromise in quality. In case

of poor quality of work the contractor may be asked to rework the job at free of cost.

6. Immediately after completion of maintenance job, work area has to be cleaned by

removing all the tools, scrap, cotton waste, etc, All the scrap/waste generated should

be disposed off to the scrap yard or any other designated place as instructed by

Engineer in Charge.

7. The contractor has to complete the work as per the planning schedule and their

respective supervisor has to interact with Engineer In-Charge for PTW (Permit to

work), work instruction, Return of permit and successful trial run.

8. Permission of leave of site in charge and supervisors is to be taken from E-I/C well in

advance. Additional Workmen deputed at site for shutdown / emergency work shall

not leave the site without permission of EIC.

9. Power Industry runs round the clock for 365 days. In case of emergency during odd

hours or on P.H. or Weekly off, party shall arrange the manpower within one hour

after intimation. Loss of generation in case of delay in arranging the manpower will be

viewed very seriously and penalty as decided by competent authority will be imposed

and same shall remain binding to the contractor.

10. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006.Bidder to confirm whether your organization is registered under the Micro, Small

and Medium Enterprises Development Act, 2006. If your organization is registered

under the Act, please specify the category i.e., Micro Enterprise, Small Enterprise or

Medium Enterprise under which it is registered and kindly attach a copy of your

registration certificate. Provide us details of registration along with copy of the

registration certificate issued by the District Industries Centre/Department of

Industries, etc of the respective State Government. It is to be noted that large scale

industries and trading firms have been excluded from the purview of the Act.

11. GIPCL is an ISO 9001-2015, ISO 14001-2015, ISO 45001:2018 and ISO 50001:2018

certified company, and GIPCL gives extremely importance to maintain these global

standards. Contractor has to follow these standards while working with GIPCL.

Contractor should make awareness among their entire workman about these

standards & maintain all records with utmost care.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

SECTION-E (SCHEDULE OF QUANTITIES & RATES)

GUJARAT INDUSTRIES POWER COMPANY LIMITED.

SURAT LIGNITE POWER PLANT.

Sr. Quoted Unit Total Quoted

Name of Activity Qty. UoM

No. Rate (Rs.) Amount (Rs.)

Supply of Cross flute type

PVC Fills Blocks for 07 nos.

cells of Unit - 1 Cooling

Tower & 07 nos. cells of Unit -

Cu. (To be filled System

1 3 Cooling Tower (i.e.

Meter Online) calculation

2312.03 Cu. Meter for Unit-1

Cooling Tower & 3309.00 Cu.

Meter for Unit-3 Cooling

Supply of PVC Drift

Eliminators. (Type: DrifEl

or Equivalent) for 07 nos. CT

cells of Unit - 1 Cooling

Tower & 07 nos. cells of Unit - Square (To be filled System

3 Cooling Tower. (i.e. Meter Online) calculation

1701.00 Square Meter for

Unit-1 Cooling Tower &

2185.00 Square Meter for

Unit-3 Cooling Tower.)

3 Total for Sr. Nos. (01 + 02) in Rs.

4 GST on Supply (On Sr. No. 03) @ ______ in Percentage.

5 GST on Supply (On Sr. No. 03) @ ______ in Rs.

6 Sub Total for Sr. Nos. (03 + 05) in Rs.

Service Charge for Removal

of Existing Fills and Erection,

commissioning of new PVC

Fills in 07 nos. cells of Unit-1

Cooling Tower. & 07 nos. cells Cu. (To be filled System

of Unit - 3 Cooling Tower Meter Online) calculation

(2312.03 Cu. Meter for Unit-1

Cooling Tower & 3309.00 Cu.

Meter for Unit-3 Cooling

Service Charge for Removal (To be filled

of existing Drift Eliminators Online)

8 and Erection, commissioning

Meter calculation

of new PVC Drift Eliminators

in 07 nos. cells of Unit-1

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

Cooling Tower & 07 nos. cells

of Unit - 3 Cooling Tower.

(1701.00 Square Meter for

Unit-1 Cooling Tower &

2185.00 Square Meter for

Unit-3 Cooling Tower.

9 Total for Sr. Nos. (7 + 8 ) in Rs.

10 GST on Service Charge (On Sr. No.: 9) @ _____ in Percentage

11 GST on Service Charge (On Sr. No.: 9) @ ______ in Rs.

12 Sub Total for Sr. Nos. (9 + 11) in Rs.

Buyback of old scrapped PVC (To be filled

Fills of 07 nos. cell of Unit-1 Online)

Cooling Tower and 07 nos. Cu. System

cell of Unit-3 Cooling Tower Meter calculation

including Loading,

Transportation & Disposal.

Buyback of old scrapped PVC (To be filled

Drift Eliminators of 07 nos. cell Online)

14 Unit-3 Cooling Tower

Meter calculation

including Loading,

Transportation & Disposal.

15 Sub Total for Sr. Nos. (13 + 14) in Rs.

16 Applicable GST in Rs. (On Sr. No.: 15) @ 18 %

17 Tax collection at source @ 01 % on Sr. Nos. (15 + 16) in Rs.

18 Sub Total for Sr. Nos. (15 + 16 + 17) in Rs.

Grand Total for Supply & Service with buyback for Sr. Nos.

Grand Total for Supply & Service with buyback for Sr. Nos.

19 (0 6 + 12 - 18) in Rs. for Unit-1 & Unit-3 cooling tower fills & drift

Eliminators replacement work.

ii. The rates shall include all labour cost, equipments, supervision, consumables, tools,

iii. GST shall be paid at actual as per prevailing rate.

iv. Prices shall be quoted through online through (n)Procure website

https://tender.nprocure.com only. Hard copy of price bid shall not be considered

v. Evaluation of tender will be done on gross total quoted amount with GST.

NAME OF TENDERER

SEAL & SIGNATURE OF

NAME OF AUTHORISED

PHONE NO. FAX No.

MOBILE NO. Email ID

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

SECTION-F (LIST OF ANNEXURES & FORMS)

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE

BY SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO: Ranoli, Dist.

Vadodara – 391 350, Gujarat State, India (hereinafter referred to as “The Company/Owner”

which expressions shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has entered into a contract with M/s.

……………………………….. ………………………….(hereinafter referred to as

“Contractor(s)/ Seller(s)” which expression shall unless repugnant to the subject or context

includes their legal representatives, successors and assigns ) for

…………………………….on the terms and conditions as set out inter alia, in the Company’s

contract No./ work order No.……………………………………………..date …………and

various documents forming part thereof hereinafter referred to as the “said contract” which

expression include all amendments, modifications and/ or variations thereto and where as

the Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and

guarantees its performance including any parts executed through any other agencies/

subcontractors AND WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a bank for….%

(……….percent) of the total value of the “said contract” against due and faithful performance

of the “said contract” including performance guarantee obligations of the

contractor(s)/seller(s) for execution/ supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do hereby agree

and undertake to pay the amount due and payable under this guarantee without any demur

merely on a demand from the Company stating that in the opinion of the Company, which

is final & binding, the amount claimed is due by reason of default made by the Contractor(s)/

Seller(s) in performing any of the terms & conditions of the said Contract including defect

liability obligations, in fulfilling the performance guarantee obligation or loss or damage

caused to or would be caused to or suffered by the Company by reason of any breach by

the said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any such

demand made on the Bank by the owner shall be conclusive as regards the amount due

and payable by the Bank under this guarantee. However our liability under this guarantee

shall be restricted to Rs.-------------------------(Rs ……………………only)

3. We undertake to pay to the Company any money so demanded not withstanding any dispute

or disputes raised by the contractor(s)/ Seller(s) in any suit or proceeding pending before

any office, court or tribunal relating thereto our liability under this present guarantee being

absolute and unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said

Contractor(s)/ Seller(s) but shall in all respect and for all purposes be binding and operative

until payment of all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

5. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the OWNER/PURCHASER and further agrees that if this

guarantee is extended for a period as mutually agreed between contractor &

owner/purchaser, the guarantee shall be valid for a period so extended provided that a

written request for such extension is received before the expiry of validity of guarantee.

6. We ……………Bank further agree with the Company that the company shall have the fullest

liberty without our consent and without affecting in any manner our obligations hereunder

to vary any of the terms and conditions of the said Contract(s)/ Order(s) or to extend the

time of performance by the said Contractor(s) Seller(s) from time to time or to postpone for

any time or from time to time any of the powers exercisable by the Company against the

said Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and conditions

relating to the said Contract(s)/ Order(s) and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said Contractor (s) / Seller(s)

or for any forbearance, act or omission on the part of the Company or any indulgence by

the Company to the said Contractor(s)/ Seller(s) or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have affect of so

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a demand

or claim under this Guarantee is made on us within three months from the date of expiry we

shall be discharged from all the liabilities under this guarantee.

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank With Seal & Signature code

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at

PO: Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter called “The

Company Owner” which expression shall unless repugnant to the subject or context

includes its legal representatives, successors and assigns) has issued tender paper vide

(hereinafter called “the said tender”)to M/s.……………………………(hereinafter called the

said Tenderer(s)” which expression shall unless repugnant to the subject or context

includes their legal representatives, successors and assigns and as per terms and

conditions of the said tender, the tenderer shall submit a Bank guarantee for Rs.……….

(Rupees……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this guarantee

without any demur, merely on a demand from the Company stating that in the opinion of

the company which is final and binding, the amount claimed is due because of any

withdrawal of the tender or any material alteration to the tender after the opening of the

tender by way of any loss or damage caused to or would be caused or suffered by the

Company by reason of any breach by the said tenderer(s) of any of the terms and

conditions contained in the said tender or failure to accept the letter of Intent Agreement or

that the amount covered under this Guarantee is forfeited. Any such demand made on the

Bank by the owner shall be conclusive as regards the amount due and payable by the Bank

under this guarantee, However, our liability under this guarantee shall be restricted to an

amount not exceeding Rs………………. (Rupees………………. only).

3. We undertake to pay to the Company any money so demanded not withstanding any

dispute or disputes raised by the tenderer (s) in any suit or proceeding pending before any

office, court or tribunal relating thereto our liability under this present guarantee being

absolute and unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said

tenderer(s) but shall in all respect and for all purposes be binding and operative until

payment of all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall remain in

full force and effect during the period that would be taken for the finalization of the said

tender and that it shall continue to be enforceable till the said tender is finally decided and

order placed on the successful tenderer(s) and or till all the dues of the company under or

by virtue of the said tender have been fully paid and its claims satisfied or discharged or till

a duly authorized officer of the company certifies that the terms and conditions of the said

tender have been fully and properly carried out by the said tenderer (s) and accordingly

discharges the guarantee.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

6. That the Owner Company will have full liberty without reference to us and without affecting

this guarantee to postpone for any time or from time to time the exercise of any of the

power of the owner under the tender.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission of Bid).

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized

person on behalf of the Bank

With Seal & Signature code

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

PERFORMA CERTIFICATE

(No claim, No arbitration)

General Manager (SLPP)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under: -

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept

this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not

resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non-compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works

for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all requirements

of the P.F. Act. We have maintained all records necessary as per the statutory

requirements. We hereby indemnify GIPCL from any disputes arising in future related to

payment of labours, Provident Fund, etc.. and confirm that all liabilities of settlements of

disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

List of qualifying staff to be submitted with physical documents

Sr. No. Name of Supervisor Qualification Experience

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Note: Form-A of Bid without price shall be submitted with Part-I

List of Tools & Tackles to be submitted with physical documents

Sr. No. Description Nos. Status

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Note: Form-B of Bid without price shall be submitted with Part-I

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

SCHEDULE OF DEVIATION FROM GENERAL SPECIFICATION

All deviation from the General condition and Technical specification shall be filled by the

BIDDER clause in this schedule.

SECTION CLAUSE AS PER TENDER DEVIATION

The BIDDER here by certifies that the above-mentioned points are the only deviations from

the Owner’s General condition of this enquiry. The Bidder further confirms that in the events

any other data and information presented in the Bidder’s proposal and accompanying

documents are at variance with the specific requirements laid out in the Owner’s General

specifications, then the latter shall govern and will be binding on the BIDDER for the quoted

Note: Any deviation that is mentioned by bidder elsewhare in the bidders offer, shall not

be considered. All the deviations shall be mentioned in ANNEXURE- E, hereabove only.

COMPANY SEAL SIGNATURE …………………

DESIGNATION …………………

COMPANY ………………….

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

(To be submitted on Company’s Letter Head)

Declaration Cum Undertaking for Safety Laws and Regulations Compliance

I ______________________ on behalf of ………Name of Party/Company………..hereby

confirm, agree and undertake that all the Statutory and Safety Laws and Regulations of the

applicable Authority/ies shall be strictly followed for all types of works at the site during the

period of the Contract, if awarded to me.

Further, I ……..Name of Party/Company…… also hereby confirm, declare and undertake that

there has not been any major Safety Violation and any single Fatal Accident during the

execution of the contract/contracts awarded to me during the period of preceding Three years.

Signed and Stamped by the

Authorized Signatory Of the Bidder

(To be submitted on Company’s Letter Head)

Declaration for Contractual Disputes/ Litigations

I ______________________ on behalf of ………Name of Party/Company………..hereby

confirm that I/We have not been engaged in any Industrial Dispute(S) or have invoked legal

recourse e.g. Arbitration and/or litigation against any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings / organizations for the

last Five (05) years. There are no ongoing/pending legal matter(s) with any of the Govt. of

Gujarat Undertakings / GoG supported Companies, including GIPCL.

I/We also confirm that M/s …………….. ……. Have not been Blacklisted/ deregistered / listed

under stop Deal by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of

Gujarat supported companies / undertakings / organizations, including GIPCL for the last Five

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this

regard shall amont to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory of the Bidder

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

PARTICULARS OF THE BIDDER

Sr. No. Particulars

information here.

1 Name of BIDDER

a. Registered Office Address:

2 b. Address for Correspondence:

Contact Details:

Contact Person Name

Telephone No. :

Year of establishment

COMPANY SEAL SIGNATURE…………………

DESIGNATION ………………

COMPANY ………………….

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

GUJARAT INDUSTRIES POWER COMPANY LIMITED

Reference PO Number Date:

Integrity Pact No.: Contract Period

To create an environment where Business Confidence is built through best business practices

and is fostered in an atmosphere of trust and respect between providers of goods and services

and their users for the benefit of stakeholder, society and the nation.

GIPCL'S COMMITMENT PARTY'S COMMITMENT

To maintain the highest ethical standards Not to bring pressure /

in business and professions recommendation from outside

GIPCL to influence its decision.

To ensure maximum transparency to the Not to use intimidation, threat,

Satisfaction of all stakeholders. inducement or pressure of any kind on

GIPCL or any of its employees.

To fulfill the terms of agreement / To be prompt and reasonable in

contract and to consider objectively the fulfilling the contract, agreement and

viewpoints of legal obligations.

To ensure regular and timely release of To provide goods and / or services

payments timely as per agreed.

To ensure that no improper demand is To maintain the general discipline in

made by employees or by anyone on our our dealings and transactions.

To give maximum possible assistance to To be truthful and honest in furnishing

all the Vendors / Suppliers / Service information.

Provider and others to enable them to

complete the works in time.

To provide all necessary information to Not to divulge to others any

suppliers /contractors relating to contract information, business details about

/ job to facilitate them to complete the GIPCL made available during the

contract / job successfully in time. course of business relationship without

the written consent of GIPCL.

To ensure that no hurdles are caused to Not to enter into cartel / understanding

vendors / suppliers / contractors in whether formal or informal so as to

execution of influence the price.

Seal & signature Seal & Signature

(GIPCL's Authorized Signatory) (Party's Authorized Signatory)

Designation: Designation

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

DRAWING/IMAGE OF PVC FILLS AND DRIFT ELIMINATORS

(1) Reference Image of PVC Fills block

Tender for Replacement of PVC Fills & Drift Eliminators in total 14 nos. cells of Unit-1 (Ph-1) & Unit-3 (Ph-2)

Cooling Towers along with buyback of scrapped PVC Fills and PVC Drift Eliminators.

BID No.: SLPP/MECH/BOP/UNIT–1&3 CT PVC FILLS & DRIFT ELIMINATORS/2026-27

(2) Reference Image/Drawing of PVC Drift Eliminators