Tender for supplying & installing Fully Automated Immuno-histo-chemistry stainer with supply of closed system secondary antibody reagents & consumables for Pathology Department of SMIMER Hospital (2nd Attempt)

Total Estimated Cost of Tender. Rs.1,40,00,000.00

Tender (Bid) Fee (Non Refundable) Rs.4,248.00/- (By DD or Pay Order Only)

Downloading of tender documents From : 26/02/2026 10.30 Hrs to

Pre-bid Conference D-Block, College Council Room, SMIMER, Opp.

Bombay Market, Umarwada, Surat on

Online submission (Last Date) On or before Dt.: 17/03/2026, upto 18:00 Hrs.

Last Date of Submission of Tender fee, On or before Dt.: 25/03/2026 up to 17.00 Hrs. To

EMD and other documents in Hard Chief Accountant, Surat Municipal Corporation,

copy. Muglisara, Surat-395003 Gujarat (By R.P.A.D. /

Speed Post Only) The envelope containing the

tender form should be properly sealed and

superscribed with: "Tender for supplying &

installing Fully Automated Immuno-histo-

chemistry stainer with supply of closed system

secondary antibody reagents & consumables for

Pathology Department of SMIMER Hospital "

Opening of online Technical Bid On Dt.: 18/03/2026 (if possible)

Opening of online price Bid Will be intimated later, if required.

 The commercial bid submission should be done on the website https://smctender.nprocure.com

only before the last date & time for submission.

 Price bid in physical form shall not be accepted in any case.

 Submission of Tender fee, EMD and other documents in hard copy is to be done at above

mentioned address by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any postal

Incase bidder needs any clarification or if training required for participating in online Bid, they can

contact the following office :-

nCode solution – A division of GNFC Ltd.

403, GNFC, Infotower, Bodakdev, Ahmedabad-380 054 Gujarat (India)

E-mail : [email protected] Website : www.nprocure.com

For further particulars contact above office/or visit on following website.

(i) https://nprocure.com

(ii) https://smctender.nprocure.com

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

SURAT MUNICIPAL CORPORATION

SR. PARTICULARS PAGE

1. NOTICE INVITING TENDER

2. INFORMATION OF TENDERER

3. TERMS & CONDITIONS

4. SPECIFIC TERMS & CONDITIONS

5. HIGHER PRICE / LOWER PRICE CERTIFICATE

6. AUTHORITY LETTER FOR SALES

7. AUTHORITY LETTER FOR AFTER SALES SERVICE

8. MANUFACTURER’S PRODUCT & SERVICE ASSURANCE

LETTER (as per tender terms no.38(b))

9. TENDER FORMAT (GENERAL)

10. SCHEDULE OF DOCUMENTS ATTACHED

11. ITEMWISE DETAILED SPECIFICATION

12. PRICE BID -

1.0 NOTICE INVITING TENDER :

(A) Tender Fee & EMD :

The tenderer should pay non-refundable tender fee Rs.4,248/- (Rupees Four Thousand Two

Hundred Forty Eight only) and Earnest Money Deposit Rs.1,40,000/- by separate Demand Draft or

Banker's Cheque of any scheduled / nationalised bank payable at Surat in favour of Commissioner, Surat

Municipal Corporation in sealed envelope strictly by R.P.A.D./ Postal Speed on or before 25/03/2026

up to 17:00 hrs. to Chief Accountant, Surat Municipal Corporation, Mugalisara, Surat- 395003 Gujarat.

The envelope containing the tender form should be properly sealed and superscribed with: "ONLINE

TENDER NOTICE NO. SMIMER / HOSPITAL / MEDICAL SUPERINTENDENT / 26 / 2025-26" &

"TENDER FOR SUPPLYING & INSTALLING FULLY AUTOMATED IMMUNO-HISTO-

CHEMISTRY STAINER WITH SUPPLY OF CLOSED SYSTEM SECONDARY ANTIBODY

REAGENTS & CONSUMABLES FOR PATHOLOGY DEPARTMENT OF SMIMER

Tenderer should pay Earnest Money Deposit along with the submission of tender and also

invariably furnish details of EMD as mentioned. Tender/Bid without EMD or that of

insufficient amount or Non MICR DD or pay order will not be considered

(B) Security Deposit, agreement, surety & under taking:

The successful Tenderer will be required to place Security Deposit (SD) @ 5%

(Five percent) of the consideration of the contract value not more than Rs.2 Crore by

demand draft or Banker's Cheque only of any scheduled / nationalized bank payable

at Surat drawn in favour of "Commissioner, Surat Municipal Corporation" or contract

value more than Rs.2 Crore security deposit (SD) @ 5% (Five percent) should be

paid in the form of F.D.R. only of Nationalized bank of Surat Branch in the name of

Commissioner, Surat Municipal Corporation. Security deposit must be submitted

within 15 days from the date of notice of award of contract, failing which a penalty

@ 0.065% of the amount of security deposit will be imposed for delay of each day.

Upon a request received from the tenderer, EMD placed may be converted into

Security Deposit (SD). The Security Deposit will be returned after the completion of

defect liability period five years and after the fulfillment of obligation created under

the contract awarded.

On awarding the contract, the awardee agency will have to enter into a written

agreement using Gujarat State Stamp Paper value of Rs.300/- in case of security

deposit submitted by cash or demand draft or @ 4.90% of security deposit in case of

S.D. submitted by Fixed Deposit (FDR) at its own cost as mentioned above.

The awardee agency will have to submit third party surety on Gujarat Stamp Paper

of Rs.300/- have to produce before the undersigned.

The awardee agency will have to submit undertaking on Gujarat Stamp Paper of

Rs.300/- have to produce before the undersigned.

(C) Period of liability for defects :

60 Months after completion of work.

(D) Tender validity period :

The offer should be valid for acceptance for a minimum period of 120 days from the

date of opening of price bid. If needed the extension will have to be given by the

tenderer for the same period or more.

(E) Supply period and penalty for work delay :

The successful awardee must supply the equipments/ instruments as per the order and

terms & conditions as laid down in the tender within the 30 (thirty) days from the date

(after 10th (Tenth) day of issue date) of order otherwise the penalty will be imposed

@ 0.2% per day generally up to 10% of the amount of individual

equipment/instruments. The unforeseen circumstances, in the request of Tenderer

time limit may be extended by Hon. Commissioner, Surat Municipal Corporation,

depending upon the case. The request should be made before the completion of the

30 days of the date on the order.

(F) Opening of tender :

The tenders will be opened in presence of bidders & opening authority subject to

receipt of tender fee, EMD and other documents in hard copy. The tenders will be

opened in two stages i.e. technical bid & commercial bid.

(G) Purchase of tender document :

Tender documents can be downloaded from https://smctender.nprocure.com from

Dt.26/02/2026, 10.30 Hrs to Dt.17/03/2026 up to 18:00 Hrs. Submission of Tender

fee, EMD and other documents in hard copy is to be done at above mentioned address

by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any postal delay.

(H) Instructions for Tenderer :

1. The tenders should be filled in clearly indicating the figures and its value in words too.

2. Those firms registered under small scale industries of Gujarat State and holding

subsequent registration with CSPO/NSIC for the item under tender will be eligible for

exemption from payment of Tender Fee and EMD on submission of attested copies of

their SSI & CSPO/NSIC/DGS&D registration certificates in namely [1] Tender Fee & [2]

EMD cover. Participants not covered under this category shall have to pay Tender Fee

and EMD compulsorily as prescribed, failing which the tender will be treated as rejected

at the time of opening of Bid in such cases. Technical Bid as well as Commercial Bid will

be ignored. Any basic document with regards to Tender Fee and EMD will not be

acceptable after closing time of tender.

3. DELIVERY PLACE :

Name & Address Name & Address

PATHOLOGY DEPARTMENT,

SMIMER HOSPITAL,

OPP. BOMBAY MARKET, UMARWADA,

7. Addenda & Corrigendum :

If required the Addenda and Corrigenda will be issued pursuant to the pre-bid conference

and the same will form the part of the original bid documents and shall override any

contradicting effects in the original bid document.

8. Sealing, marking and submission of the bid :

This “Technical Bid” duly filled in, sealed and superscripted as “Technical Bid, ONLINE

TENDER NOTICE NO. SMIMER / HOSPITAL / MEDICAL SUPERINTENDENT/

/ 2025-26": Bid for Tender for "TENDER FOR SUPPLYING & INSTALLING FULLY

AUTOMATED IMMUNO-HISTO-CHEMISTRY STAINER WITH SUPPLY OF

CLOSED SYSTEM SECONDARY ANTIBODY REAGENTS & CONSUMABLES

FOR PATHOLOGY DEPARTMENT OF SMIMER HOSPITAL" shall be put in a

separate envelope, along with the Earnest Money Deposit (EMD) & Bid Fee and send to:

Details to be mentioned on sealed envelope

TENDER DETAILS To,

Notice No.: SMIMER/HOSPITAL/MEDICAL The Chief Accountant,

SUPERINTENDENT/26/2025-26 Surat Municipal Corporation,

"Tender for supplying & installing Fully Mahanagar Seva Sadan,

Automated Immuno-Histo-Chemistry Stainer Gordhandas Chokhawala Marg,

with supply of closed system secondary Muglisara, Surat - 395

antibody reagents & consumables for Gujarat, INDIA

Pathology Department of SMIMER Hospital"

Last Submission Date (Submission of Tender

fee, EMD & other documents in Hard copy

etc : On or before Dt.: 25/03/2026 up to

9. The tenderers are advised to read the tender documents carefully.

10. The bidder shall bear all costs associated with the preparation and submission of the bid,

including cost of presentation for the purposes of clarification of the response, if so

desired by SMIMER Hospital. SMIMER Hospital will in no case be responsible or liable

for such costs, regardless of the conduct or outcome of the evaluation process.

11. No modification should be done by the tenderer in the name of item, and in the

specifications / grade / quality / packing of the item given in the enquiry document. In

Technical Bid, all information asked / required including specification available in

offered models should be mentioned clearly. Additional specifications / features if any

available in the offered models shall be provided in additional sheet

12. No financial quotes are to be attached in Technical proposal.

13. This tender notice shall form a part of tender document.

(I) Disqualifications of Tender :

A tender shall be disqualified and will not be considered at all if :-

 The Earnest Money, tender fee and affidavit is not submitted in the manner specified in

 Submission of tender without document fees, EMD and Affidavit.

 The tender documents submitted online, are incomplete and/or ambiguous in any respect.

 The successful tenderer does not agree to deposit required amount of Security Deposit as

specified in terms and condition.

 The validity period of tender specified by the tenderer is less than that specified by the

S.M.C. in Terms and Conditions.

 The tender is not submitted in the manner specified in the Notice inviting the tender.

 The Price Bid is submitted physically along with Technical Bid which leads to revelation of

prices before the due date of opening of the Price Bid.

 Unsatisfactory past performance and manufacturing experience of tenderer.

 Submission of misleading / contradictory / false statement or information and fabricated /

invalid documents.

 Conditional offers or vague offers.

 Items with major changes/deviations in the specification/standard packing/quality.

 The tender is filled in a language other than English.

 Offering an accessory as optional even though it is required to operate the instrument.

 Non-submission of CMC Rates in prescribed format (in Commercial Bid).

 Wherever any certificate is mentioned / specified as mandatory in the tender and is not

submitted by the tenderer.

 Does not quote rates inclusive of all taxes in price bid.

 Any eraser is made in the tender unauthenticated or any page or pages is/are removed or

 Stipulates the validity period less than what is stated in the form or tender.

 Does not disclose the full names and address of the all his partners in the case of

partnership firm.

 Does not submit the tender before the stipulated time and specified date in the Account

Office as directed.

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

2.0 INFORMATION OF TENDERER

"TENDER FOR SUPPLYING & INSTALLING FULLY AUTOMATED IMMUNO-HISTO-

CHEMISTRY STAINER WITH SUPPLY OF CLOSED SYSTEM SECONDARY ANTIBODY

REAGENTS & CONSUMABLES FOR PATHOLOGY DEPARTMENT OF SMIMER HOSPITAL"

Specimen Signature of the Tenderer

AFFIX LATEST PASSPORT SIZE PHOTOGRAPH OF ALL PARTNERS

Specimen signature of all partners incase of partnership agency.

Submission of Registered

2._____________________________ Agreement is compulsory

in case of partnership

5. Submission of GST certificate, with proof of residence is compulsory for

6. In case of Government royalty applicable to tenderer, it is compulsory to

submit a receipt of royalty payment with tender.

7. The photograph and specimen signature of contractor will be cross checked,

whenever tenderer receives payment in account section of SMC.

8. The specimen signature of tenderer will be cross checked by Account

Department of SMC, in case of representative of tenderer alongwith letter of

authority of a person who signed an agreement, receives payment.

9. All partners of tenderer should put their specimen signature at the relevant places

in the tender. A passport size photograph of all partners who have signed the

tender shall be affixed in the tender. The successful tenderer shall be required to

execute necessary agreement where in the same partners shall put on their

signatures. If required, make xerox copy of this page and attach the same duly

filled with this Tender Document.

MEDICAL SUPERINTENDENT

Signature of the Tenderer. SMIMER HOSPITAL

TERMS AND CONDITIONS

"TENDER FOR SUPPLYING & INSTALLING FULLY AUTOMATED IMMUNO-HISTO-

CHEMISTRY STAINER WITH SUPPLY OF CLOSED SYSTEM SECONDARY ANTIBODY

REAGENTS & CONSUMABLES FOR PATHOLOGY DEPARTMENT OF SMIMER HOSPITAL"

1. The awardee agency shall have to submit a "test report" as to examination analysis

having been done regarding purity, genuineness, fitness, satisfaction of the product,

material, goods, articles supplied every time. In addition, SMC may also send the

materials supplied by the successful tenderer for test(s) / analysis to ensure that the supply

made is not of inferior standard, quality but conforming IP/BP/USP and/or BIS/ISO

standard(s) as the case be taking into consideration the specification(s). Also, the SMC will

have the right to reject the defective products, materials, goods, articles as well as the same

having working life less than the normal required time and/or the working life of the same is

falling overdue in near future and/or expiry period, date is abnormally less and falling due in

near future preventing the use, utilization of the required supplies. The awardee agency will

have to pay the cost thereof and will also have to pay the cost of products, materials, goods,

articles of inferior quality or to replace them against particular batch supplied plus such other

amount towards liquidated damages for each default and any such decision at SMC end shall

be final and binding upon the tenderer.

2. On awarding the contract, the tenderer i.e. the awardee agency if fails to fulfill the provisions

of any of the clauses to supply the products, materials, goods, articles in quantity, time and at

such rate as mentioned in work/purchase order/Notice of award of contract, fails to replace

the rejected supplies to the SMC's satisfaction, the required products, materials, goods,

articles will be procured from the open market at the risk and cost of the tenderer.

3. Tender should be faultless in figures and entirely free from erasures. Any tender

containing corrections, alterations, erasures or mistake in figures which are not purely

clerical will be rejected unless the Surat Municipal Corporation's authority directs otherwise

after personal inspection, the tender is in a language other than English and does not contain

its English translations. The tender must be quoted in figures and words and preferably type-

written otherwise the tender shall not be received for due consideration.

4. Tenderer shall sign and submit the all documents duly signed by tenderer.

5. The lowest price, rate shall not be the sole criterion but emphasis will be given on quality of

said articles required etc. After opening of price bid if the L-1 Bidder is incapable / fails to

supply the goods or provide services as per the tender terms & conditions in that case the

next lower bidders (as per chronological order) will be asked & work order will be awarded

to them at the price quoted by L-1 Bidder with the tender terms & conditions after getting

approval from competent authority of SMC.

6. "THE DELIVERY OF THE SUPPLIES WILL BE ACCEPTED ONLY DURING

OFFICE HOURS ON WORKING DAYS." ANY LOSS ARISING OUT DUE TO

NON OBSERVANCE OF THIS INSTRUCTION WILL BE BORNE BY THE

7. The tenderer/bidder shall extend all the benefits to the SMC such as free samples of products,

materials, goods, articles including any kind of discount, rebate, commission, incentives

normally offered to any other buyer in the form of gift or otherwise as part of the Sales

Promotion Scheme(s). If any such sales promotion scheme(s) is/are already launched by the

tenderer and is/are in force while the tender process is on, mention of details such scheme(s)

be made at item-7 of Tender Format (General), (If no such sales promotion scheme(s) exist

mention NIL.), if any sales promotion scheme(s) is/are launched after submission of tender

and the tenderer is awarded with the contract by the SMC, all the benefits of the said sales

promotion scheme(s) during the continuance of said scheme(s) shall have to be made

available during the period of contract.

8. Literature mentioning detailed specification of instruments/equipments and operation manual

in detail on products, materials, goods, articles quoted must be submitted along with

9. If the successful tenderer (awardee agency ) fails to ensure the required supplies in time of

specified quantity and/or quality and/or the performance of such supply/supplies is/are found

of an inferior quality, the Earnest Money Deposit ( EMD ) and /or Security Deposit ( SD )

will be forfeited at once.

10. No interest shall be paid by the Surat Municipal Corporation on Earnest Money Deposit

(EMD) as well as Security Deposit (SD).

11. Rates/Prices to be quoted should be inclusive of all Central/State taxes, custom duty,

custom clearance/handling charges, GST, local levies/fees etc. Transportation, handling

charges packing, forwarding transit losses, insurance, loading and unloading charges and all

other breakage, leakage, losses shall be borne by the tenderer.

(i) Surat Municipal Corporation does not hold "C" or "D" certificate under the Sales-Tax

(ii) Surat Municipal Corporation is a "local authority" & the procurement of products,

materials, goods, articles are going to be solely used, utilised for Medical College & public

amenities & purposes & also for relief to the poor through its various departments. Hence,

pass on benefit of exemption, concession etc., if any, in Central/State taxes, levies etc., to the

(iii) Manufacturer's name, how products, materials, goods, articles are packed vis a vis

quantity in each container shall be specified against each item while quoting the rates.

(iv) Rate must be quoted in Indian Rupees only. 100% payment will be released after

satisfactory installation & commissioning.

(v) Instrument/equipments packing should be water proof.

12. GST CLAUSE FOR CONSTRUCTION/ ERECTION/ COMMISSIONING /INSTALLATION/ REPAIRE/

MAINTENANCE/RENOVATION/ FABRICATION OF STRUCTURE INCLUDING BUILDING(MEANS

ALL WORKS CONTRACT/TURN KEY PROJECTS/SUPPLY OF MATERIAL/GOODS)

GST(Goods & Service Tax) has come in existence from 1st July,2017.Contractor/Successful

Bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the

Terms of contract agreed upon during the course of execution of this Contract.

During the course of execution of contract, if there is any change in Rate of GST(Goods &

Service Tax) by the Government, the same shall be reimbursed / recovered separately by

SMC, subject to the submission of original Receipt/Proof for the amounts actually remitted

by the successful Tenderer /Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor / Successful Bidder certifying that the amount of

GST paid to the Government and the same shall be intimated / submitted/claimed within

( Thirty ) Days from the date of payment. Remittance of GST within stipulated period shall

be the sole responsibility of the Successful Bidder/Contractor, failing which, SMC may

recover the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this

regard. Further, the non-payment of GST to the Government may lead to the termination of

the contract and forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes /Duties /Levies / Cess or any other incidentals etc. or

any increase in the existing Taxes / Duties / Levies /Cess or any other incidentals

etc.(Excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor / Successful Bidder only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned

therein and the taxes shall be shown separately on the face of the invoice so as to claim as

13. The terms & conditions mentioned in this tender are binding to all tenderers.

CONDITIONAL TENDER WILL NOT BE ACCEPTED.

14. The tenderer should give their rate according to the specifications. Wherever the asked

equipment contains more than one component/instrument, the tenderer will preferably also

give the breakup of the total quoted cost. Tenderer should also mention the rate of any

additional options/components available for the equipment.

15. If any accessory is demanded as mandatory in the tender enquiry, under no circumstances it

should be shown as an optional accessory and quoted separately. The price of the product

offered must include the accessories required for operation of the instrument and no separate

payment will be made even if such an accessory is not included in the quotation. Only those

accessories which are specifically recommended by the manufacturer of the instrument /

equipment should be offered as part of the equipment and under no circumstances a cheaper

variety of an accessory not approved / recommended by the manufacturer should be offered.

16. Furnish photographs of all the partners, co-partners etc. in case of partnership firm or HUF as

the case may be giving signature of all them for day-to-day dealing with the SMC as well as

for obtaining payment for obligation created under this bid, in such number of sets as

required by the SMC.

17. The tenderer will have to provide on a separate letter-head details as to names and residential

addresses including phone nos. of all the partners, Karta and co-partners/beneficiaries in case

of HUF along with the tender (but not by the tenderer being legal person/entity). The

EMD/SD shall be forfeited in case the above information is not furnished during the period

of process of tender as well as throughout the period of contractual obligation. Even non-

observance of this stipulation will lead to the termination of Contract and no payment will be

made nor any damages shall be considered.

18. Tender once filled in and submitted shall not be allowed to be withdrawn till the validity of

the tender remains in force or else the EMD shall be liable for forfeiture.

19. Any monetary claim arising due to any of the terms and conditions of the tender/ supply,

including the difference arising due to risk purchase, will be recovered in the following

(a) From any pending bills of the party:

(b) From any security deposits of the party:

20. The E.M.D. / Security Deposit shall liable to be forfeited in the following circumstances

(a) Tender is rejected due to failure to furnish the requisite documents in the proper format or

giving any misleading statement or submission of false affidavit or fabricated documents.

(b) Party fails to sign the agreement for entering into contract, due to any reason whatsoever.

(c) Party fails to supply the goods / items as per the orders placed by SMIMER Hospital,

Surat Municipal Corporation.

(d) Party fails to replace the goods declared to be not of standard quality or not conforming to

acceptable standards or found to be decayed / infected /spoiled before the date of expiry have

to refund the cost of such goods.

21. Tender should not be submitted for the product/products for which the concerned/company

has been blacklisted/ debarred either by Surat Municipal corporation, GMSCL or any other

State/ Central Government and its Drug/Equipment /Instrument Procurement Agencies.

22. The concerned company/firm/bidder who has been blacklisted / debarred by GMSCL or any

other State/ Central Government and its Drug/Equipment /Instrument Procurement Agencies

due to failure in supply of Quality goods, shall not participate in the tender during the period

of debarring / blacklisting. If any product of company/firm/bidder were blacklisted/ debarred

at the time of bidding, for a specified period, then the same will become eligible after

blacklisting/debarring period is over. In case the period is not specified in the debarment

order, the firm shall be eligible to participate in bidding only after two years of the date of

issue of the order of blacklisting/ debarment. If any tenderer is debarred or black listed due to

failure in supply of Quality goods during the tender validity or during the validity of the rate

contract by any other State and Central Government and its Drug/Equipment /Instrument

Procurement Agencies, it is his (tenderer’s) responsibility to inform such thing to the

SMIMER Hospital, Surat Municipal Corporation.

23. Non-Disclosure of blacklisting/ debarment will invite forfeiture/recovery of EMD or SD or

Risk Purchase or disqualification for appropriate period or any other penal action at the

discretion of Surat Municipal Corporation without any further reference.

24. The right to accept, reject any or all tender (s) received is reserved by SMC and no

reason therefore will be given.

25. Tenderer will carry out demonstration / trial of each instrument/equipment at his cost only, if

required by Head of the Department. Price bid will be opened after satisfactory

demonstration / trial of each instrument/ equipment.

26. If the items quoted are approved under DGS & D, CSPO, CMSO Rate contract, the latest

copy thereof currently in force should be provided by the tenderer along with the tender.

27. If the tenderer fails to fulfill the provisions of the clauses to supply the material as stated

above within the prescribed period mentioned in the order or fails to replace or rejected

materials by those of approved quantity to the satisfaction of the authority, Surat Municipal

Corporation will be entitled to forfeit the Security Deposit.

28. Tenderer is required to quote the DETAILED SPECIFICATION of the quoted product on

separate sheet of paper along with the item number. This is IN ADDITION to the

DETAILED LITERATURE/ INFORMATION BROCHURE / DATA SHEET on the

quoted equipments, which also has to be necessarily supplied.

29. Besides submitting the specifications & literature of the quoted products, it is

MANDATORY to mention in the relevant column in the technical bid, WHETHER THE

SPECIFICATIONS OF THE QUOTED PRODUCT DIFFER FROM THE

SPECIFICATIONS MENTIONED IN THE TENDER. If they differ, the features of the

product which are absent or differing from the tender specifications should be clearly

described & justified.

If this column is not filled, it will be considered that the product is as per the tender

specifications & the tenderer will be bound to supply the equipment as per the tender

specifications & not as per the specifications quoted by himself or mentioned in the product

literature. In such case, if the product is found to be differing from the tender specifications at

the time of commissioning, then it is liable to be rejected & the tenderer will have to arrange

to transport the product back to his premises at his own cost.

30. SERVICE CENTRE : The tenderer must have and give details of a full-fledged service

centre in / near Surat with group of qualified engineers. The down time for equipment repair

shall be less than 7 (Seven) days under any circumstances with calls being attended within

hours of complaint. Incase repairs requires more than 7 days, the equipment shall have to be

kept running by arranging for backup spare parts/components.

31. INSTRUCTION MANUALS : The successful tenderer shall supply detailed operation and

servicing manuals prior to the delivery of the equipment so that the operating staff of Surat

Municipal Corporation will get familiar with the various parts and terminology of the

equipment well in time to witness installation and commissioning tests of the equipments.

32. TRAINING : Exhaustive training for operation and proper use of equipments with Do's and

Don'ts shall be given to teaching – non teaching operating staff at the time of installation of

the equipment or if required in future also. Even if it requires out-station training for few

days tenderer is bound for the same at his own cost.

33. INSTALLATION :In case it is found that equipment/accessories, spares accompanying the

equipment has been damaged during transit or found to be wrongly supplied, then it is the

responsibility of the tenderer to replace the equipment totally at his own risk and cost. No

payment under any circumstances will be certified in such cases. Thus, confirmed that the

equipments are in acceptable condition, Surat Municipal Corporation will allow the engineers

of tenderers to install the same. The Engineers of the tenderers shall get themselves satisfied

fully for the installation of the equipment. If the equipment gets damaged during

commissioning / WARRANTY period due to improper installation, it will be totally the

responsibility of the tenderer to replace the equipment at his own risk and cost. Any delay in

this case shall be liable for severe action against the tenderer.

34. COMMISSIONING : Commissioning will be considered complete only after proper

installation and submission of Manufacturer’s Product & Service Assurance Letter as per

requirement of HOD. A team consisting of doctors and technicians will witness all the

commissioning from clinical and technical point of view. The supplied representative shall

perform all the necessary tests to demonstrate and ensure the performance of the equipment

as per required standards and expectations matching with those claimed by the tenderer in

their offer. If it is observed that the equipment is not giving required performance it shall be

pointed out to the representative of the tenderer. The tenderer shall be fully responsible to

make good/remove defects from the equipment so as to demonstrate the required

performance (clinical as well as technical) to the satisfaction of the above mentioned

personnel of Surat Municipal Corporation/SMIMER. No compromise in the case shall be

tolerated by Surat Municipal Corporation/SMIMER.

35. WARRANTY CLAUSE :

(a) All the equipment(s)/instrument(s) should be warranted for 5 years from the date of

successful commissioning of the equipment/instrument.

(b) The warranty shall be EXHAUSTIVE for the entire equipment(s)/instrument(s) including

all attachments. PM Kit (if any) as per manufacturer guidelines, all sensors, Online UPS

& UPS Batteries (if asked) and inbuilt printer assembly (if any) must be covered in

warranty and as per mentioned in specifications.

(c) Tenderer will have to provide free preventive maintenance services and calibration

during warranty period at a frequency of one every four months as well as unlimited

number of breakdown calls.

(d) During the warranty period if any defects are noticed in the equipment(s)/ instrument(s),

it is the sole responsibility of the tenderer to rectify the same within the specified

minimum down-time at his/her own risk and cost.

(e) If the down-time for the equipment(s)/ instrument(s) exceeds one week from the date of

intimation to the tenderer, the warranty period will be extended by equal period of time to

(f) Wherever expiry date is applicable tenderer will supply the items with longest possible

expiry date, and if required Surat Municipal Corporation will intimate the tenderer

(six) months prior to expiry date to replace the near expiry stock with the item having

longest expiry date.

(g) All accessories assembled parts & other peripherals such as printer, UPS, etc. provided

with the machine should be supplied with the standard warranty with their respective

manufacturer / supplier.

(h) Before the completion of warranty period supplier has to initiate the procedures of CMC.

36. Tenders should quote only those instruments/equipments which are readily available and in

37. The liability as to any damages and/or loss otherwise to any movable or immovable

properties, assets during loading, unloading or otherwise during the period of supply,

whether knowingly or unknowingly done or occurred shall be made good forthwith to the

SMIMER/SMC by the Awardee agency upon a communication made therefore.

38. (a) Authority letter for sales: Tender should preferably be quoted from actual manufacturer.

Tender from 1st stage dealer/2nd stage dealer/authorized distributor may also be considered

if such tender is accompanied with valid Sales Authority letter from the actual

manufacturer to the 1st stage dealer/2nd stage dealer/authorized distributor to market their

product, provided further, that such authority letter is valid at the time of bidding with the

undertaking that the required warranty cover for the product will be provided by the

(b) Authority letter for service: Equipment should preferably be serviced by the actual

manufacturer. If separate Service Agency is quoted by the tenderer, then there should be a

valid Service Authority letter from the actual manufacturer authorizing the Service

Agency to service their product, provided further, that such authority letter is valid at the

time of bidding with the undertaking that the required warranty cover for the product will be

provided by the manufacturer.

(c) Tenderer will have to submit Back-up Assurance letter from manufacturer for

availability of spare parts and service support for minimum 10 years from the date of

39. Reference letters: Reference letters from current users of the quoted models stating their

experience & specifying the model in use should be provided. Contact details of the users

should also be provided.

40. Any conditional discount given by the bidder such as discount applicable on total order

value, minimum order value on certain group of items etc. will not be considered for

evaluation purpose. However, for ordering purpose, such discount shall be considered.

41. Discount offered after price bid opening shall also not be considered for evaluation. However

in case tenderer happens to be selected bidder (without considering discount) such discount

shall be considered while placing the order.

42. In case there is a discrepancy in the claim made by the tenderer and the specifications shown

in the product literature / photograph, reliance will be placed on the specifications shown in

the product literature / photograph, ignoring the claim of the tenderer. Any change or

alteration in the product literature / photograph must be authenticated by the

manufacturer and an affidavit from the manufacturer for supplying the item as altered

or changed should also be submitted failing which such changes / alterations will be

43. Spares & CMC Rates (If applicable) : The tenderer/manufacturer should quote the amount

for comprehensive annual maintenance contract (CMC) in the price bid for next five years

after expiry of warranty period of five years. The party should provide minimum

preventive maintenance services per year along with unlimited number of breakdown calls

that will be provided under the maintenance contract. It should also provide the list of

services (job card) that will be carried out during its maintenance service.

If the maintenance contract is to be done by an authorized service agency an authority letter

of the manufacturer allowing and taking responsibility of the authorized agency for the CMC

must be provided. The terms & conditions for the CMC will be as under :

 The authorized service agency will have to sign a letter of agreement with the SMC for

the maintenance contract.

 He will have to place 5% of the contract amount with the SMC as security deposit.

 Payments will be made on half yearly/quarterly basis after submission of satisfactory

service report from the H.O.D. of the concerned department.

 CMC of 5 years after warranty on the entire unit with preventive maintenance kit if any.

UPS & all sensors and AC/DC adapters, all printers must be covered in CMC.

44. The undersigned reserves the right to accept "the tenders either in full or in part" or reject any

or all tender(s) received without assigning any reasons thereof.

45. ANY DISPUTE ARISING OUT OF THE CONTRACT SHALL BE SUBJECT TO SURAT

46. The specifications given in the tender represent an approximation only. Latitude to the

nearest & most suitable specification is allowed, within clinically permissible limits.

47. Any software upgradation introduced by manufacturer which is important for patient

safety, should be updated immediately in the equipment/instrument supplied by

tenderer free of cost during the warranty / CMC period.

48. Five years CMC cost will be taken into consideration for price comparison, wherever

and as asked for.

49. After completion of warranty period, supplier will have to enter into a comprehensive

maintenance contract for 5 years. The same would include free replacement of any part /

component, if required, during the period of the contract. The maintenance contract of the

above shall be made operative from any time during the first five years after completion of

warranty period. Any offer for service contract contrary to this condition will not be

accepted. Tenderers will also have to guarantee regular and timely supply of all the spare

parts required for the normal working of the item at a cost not exceeding the cost of such a

part charged to any other Government organization.

50. Any requirement in form of civil / electrical work / or any other such pre-requisite for

installation should be clearly mentioned along with the tender.

51. Break up of taxes has to be clearly mentioned with price quoted. If supply product/service is

exempted for GST, the bidder has to provide supporting exemption certificate of authorized

person for the same.

52. Arbitration

52.1. Arbitrator

In the event of any dispute arising between the Parties in relation to or under this Contract,

the same shall be settled by arbitration conducted by an arbitration tribunal consisting of

three arbitrators, one to be appointed by each party and the third arbitrator being appointed

by the two arbitrators so appointed. The decision of the arbitration tribunal shall be final and

52.2. Place of Arbitration

The place of arbitration shall be Surat.

The request for arbitration, the answer to the request, the terms of reference, any written

submissions, any orders and rulings shall be in English and, if oral hearings take place,

English shall be the language to be used in the hearings.

52.4. Procedure

The procedure to be followed within the arbitration, / arbitral tribunal and the rules of

evidence which are to apply shall be in accordance with the Arbitration and Conciliation Act,

1996, as amended from time to time.

52.5. Enforcement of Award

Any decision or award resulting from arbitration shall be final and binding upon the Parties.

The Parties hereto agree that the arbitral award may be enforced against the Parties to the

arbitration proceedings or their assets wherever they may be found and that a judgment upon

the arbitral award may be entered in any Court having jurisdiction thereof.

52.6. Fees and Expenses

The fees and expenses of the arbitrators and all other expenses of the arbitration shall be

initially borne and paid by respective Parties equally subject to determination by the

arbitrators. The arbitrators may provide in the arbitral award for the reimbursement to the

prevailing party of its costs and expenses in bringing or defending the arbitration claim,

including legal fees and expenses incurred by the said Party.

52.7. Performance during Arbitration

Pending the submission of and/or decision on a Dispute, difference or claim or until the

arbitral award is published; the Parties shall continue to perform all of their obligations under

this Contract without prejudice to a final adjustment in accordance with such award.

53. Compliance of Restrictions under Rule 144 (xi) of GFR 2017 as per DOE Order (Public

Procurement No.4) dated 23.02.2023 (as amended from time to time)

Restrictions on procurement from a bidder of a country which shares a land border with

I. a) Any bidder from a country which shares a land border with India will be eligible to bid

in this tender, whether of goods or services (including consultancy services and non-

consultancy services),only if the bidder is registered with the Competent Authority.

b) Further, any bidder (including an Indian bidder) who has a Specified Transfer of

Technology (ToT) arrangement with an entity from a country which shares a land border

with India will be eligible to bid in any procurement whether of goods or services

(including consultancy services and nonconsultancy services) only if the bidder is

registered with the Competent Authority.

II. The requirement of registration for bidders covered by I (b) above will be applicable for

all procurements where bids are issued / published after 01.04.2023.

III. "Bidder" (Seller / Service Provider) means any person or firm or company, including any

member of a consortium or joint venture (that is an association of several persons, or

firms or companies), every artificial juridical person not falling in any of the descriptions

of bidders stated hereinbefore, including any agency branch or office controlled by such

person, participating in a procurement process.

IV. "Bidder (or entity) from a country which shares a land border with India" for the purpose

of the Order means:

a. An entity incorporated, established, or registered in such a country; or

b. A subsidiary of an entity incorporated, established, or registered in such a country; or

c. An entity substantially controlled through entities incorporated, established, or

registered in such a country; or

d. An entity whose beneficial owner is situated in such a country; or

e. An Indian (or other) agent of such an entity; or

f. A natural person who is a citizen of such a country; or

g. A consortium or joint venture where any member of the consortiumor joint venture

falls under any of the above.

V. The beneficial owner for the purpose of (iv) above will be as under

1. In case of a company or Limited Liability Partnership, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more juridical

person, has a controlling ownership interest or who exercises control through other

a. "Controlling ownership interest" means ownership of or entitlement to more than

twenty-five per cent. of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the

management or policy decisions including by virtue of their shareholding or management

rights or shareholders agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether

acting alone or together, or through one or more juridical person, has ownership of

entitlement to more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is

the natural person(s), who, whether acting alone or together, or through one or more

juridical person, has ownership of or entitlement to more than fifteen percent of the

property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner

is the relevant natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of

the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest

in the trust and any other natural person exercising ultimate effective control over the

trust through a chain of control or ownership.

VI. An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.

VII. The registration shall be valid at the time of submission of bid and at the time of

acceptance of bid.

VIII. If the bidder was validly registered at the time of acceptance / placement of order,

registration shall not be a relevant consideration during contract execution.

IX. “Transfer of Technology” means dissemination and transfer of all forms of commercially

usable knowledge such as transfer of know-how, skills, technical expertise, designs,

processes and procedures, trade secrets, which enables the acquirer of such technology to

perform activities using the transferred technology independently.

Any false declaration and non-compliance of the above would be a ground for debarment

and further legal action in accordance with law.

Signature of Tenderer with Seal

MEDICAL SUPERINTENDENT,

SURAT MUNICIPAL INSTITUTE OF MEDICAL EDUCATION & RESEARCH,

SMIMER, OPP-BOMBAY MARKET,

UMARWADA, SURAT.

Specific Terms & Conditions:

1. Instrument/ Equipment: Instrument/ Equipment must be a newly manufactured

one and not a refurbished item. Original documentary proof of date and place of

manufacturing of the machine (instrument) must be provided along with service

manual, operating manual (in both hard & soft copy).

2. Service Center and down time: The tenderer must have and give details of service

centre preferably in Surat or nearby with group of qualified engineers. The down

time for equipment repair shall be less than 24 hours under any circumstances with

call to be attended within six hours of complaint or else penalty equal to 5% of the

last order value of reagents may be imposed per day if the down time is more than

24 hrs. Downtime will be counted from the date and time of the filing of complaint.

3. Calibration: Calibration of the instrument should be done free of cost during

installation and once a year or as per NABL guidelines.

4. The tenderer must supply details of any hardware and software up gradation. Any

up gradation relating to hardware & software must be done free of cost during the

contract period for smooth operation of the unit. The tenderer must provide virus

free software (if applicable) up gradation free of cost during the contract period.

5. Training : Training for operation and proper use of equipment with Do’s and Don'ts

shall be given to operating staff from time to time for ensuring proper functioning

and maintenance of equipment.

6. Installation: The successful tenderer will have to install equipment/instrument

free of cost as specified in work order. Start up kit, inclusive of all required

components to process tests and should be supplied free of cost during installation.

Any requirement in form of civil / electrical work / or any other such requirement

should be clearly mentioned along with the tender. IQ, PQ & OQ documents must be

provided with satisfactory installation report at the time of installation for each unit.

7. Environmental Health & Safety

a. The proposed equipment must comply with relevant regulations for electrical,

mechanical and biological safety and copies of the appropriate certification

b. All reagents / kits as mentioned in the price bid must comply with relevant

regulations regarding shipping, labeling and information on hazardous substances.

c. Provide details of waste disposal requirements (if applicable) including any special

precautions for handling “High Risk” samples or waste.

d. Suppliers must state whether there are any reagents or consumables that require

Manual Handling Precautions.

e. A decontamination procedure for the equipment must be provided with

recommendations (including recommended cleaning products) of when it should

8. In case of complaints due to the quality issues in the product, the bidder shall take

the sole responsibility to replace the entire defective batch (s) with fresh lot, free of

cost to SMIMER Hospital.

9. Indemnity: The supplier agrees to indemnify purchaser and will always keep it

indemnified against all terms, claims, demands, losses, costs, expenses, and all issues

arising out of supply and installation of the Laboratory Diagnostic Equipment’s on

reagent rental Scheme.

10. Short supply: If any shortages in sealed boxes are detected then supplier should be

held responsible. In such a case, the supplier will have to provide the goods of

shortage or refund the payment for such quantity equal to its F.O.R. value if the

payment is already made. If the payment is not made, purchaser will have right to

deduct the payment for the equivalent F.O.R. (Free On Road) value corresponding to

quantity found short.

11. Non Moving & Expiry – The tenderer/bidder has to take back non moving and near

expiry products having minimum balance 6 months of shelf life if any and issue credit

note for equivalent purchase.

Signature of Tenderer with Seal

MEDICAL SUPERINTENDENT,

SMIMER Hospital,

OPP-BOMBAY MARKET,

UMARWADA, SURAT.

(To be signed on a Rs. 300/- stamp paper attested by notary)

 I/We have carefully read all the terms and conditions & have satisfied ourselves of the

meaning implied therein and after fully understanding all the implications of these terms

and conditions. We agree with them without any reservation, and undertake to abide by it

fully and unconditionally. We understand that in the event of any declarations and

contents being false or untrue the contract is liable to be terminated & black-listed.

 I/We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I/We also understand that in case of wrongful / false

information, corporation is entitles to take any civil & criminal punitive action against me

 The undersigned also hereby certifies that neither our firm M/s

____________________________________ nor any of its constituent partners have

abandoned any work in India nor any contract awarded to us has been rescinded during

last five years, prior to the date of this bid.

 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation etc.

 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

 The SMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information submitted

in connection with this bid and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as

authorization to any individual or authorized representative to any institution referred to

in the supporting information, to provide such information deemed necessary and

requested by representative of Surat Municipal Corporation to verify statements and

information provided in the Tender or with regard to the resources, experience and

competence of the Applicant.

Signed by the Authorize signatory of the firm

Title of the office

Name of the firm

Note:- The affidavit format as indicated above to be furnished on non-judicial stamp paper of

Rs.300/- and duly notarized.

HIGHER PRICE / LOWER PRICE CERTIFICATE

certify that the prices quoted by us in Tender Enquiry # TENDER NOTICE NO:

SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/26/2025-26 are not higher

than the prices: Charged by us to wholesalers or for institutional supplies;

2. I/We further certify that I/We have not supplied or quoted for any item in Tender Enquiry

# TENDER NOTICE NO: SMIMER/HOSPITAL/MEDICAL

SUPERINTENDENT/26/2025-26 at prices lower than those quoted for the relevant

items to any Government / Semi Government / Public / Charitable Trust Organization /

Institution within the period of 180 days preceding the last date of submission of the

SIGNATURE & STAMP OF

AUTHORITY LETTER FOR SALES

(On Manufacturer’s Letterhead)

The Medical Superintendent,

SMIMER Hospital,

Subject: Authority letter for sales

Reference : Tender Notice No.SMIMER/Hospital/Medical Superintendent/26/2025-26

authorized distributor/dealer for Gujarat in India. They are authorized to sale, market

& distribute our products in regards to this Tender Notice

No.SMIMER/Hospital/Medical Superintendent/26/2025-26.

{SIGNATURE & STAMP OF THE AUTHORIZED SIGNATORY OF MANUFACTURER}

AUTHORITY LETTER FOR AFTER SALES SERVICE

(On Manufacturer’s Letterhead)

The Medical Superintendent,

SMIMER Hospital,

Subject: Authority letter for after sales & Service

Reference : Tender Notice No.SMIMER/Hospital/Medical Superintendent/26/2025-26

We hereby state that the preventive & breakdown services during warranty and

post warranty will be carried out by us or our sole authorized service provider whose

details are as follows. We further undertake to provide full support to the said authorized

service provider and in case of failure of the latter, to provide the required service support

Name Address of Email Contact No. Name &

Service Centre Qualification of

Service Engineer

{SIGNATURE & STAMP OF THE AUTHORIZED SIGNATORY OF MANUFACTURER}

MANUFACTURER’S PRODUCT & SERVICE ASSURANCE LETTER

(as per tender terms no.38(b))

(On Manufacturer’s Letterhead)

The Medical Superintendent,

SMIMER Hospital,

Subject: Back-up assurance letter for product & service assurance

hereby certify that in reference to tender enquiry # TENDER NOTICE NO:

SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/26/2025-26, I/We hereby will

provide our product, spares and service for minimum ten (10) years from the date of

installation, either directly or through our authorized parties, as per the tender terms &

conditions and will inform the customer immediately if there is any change of our

authorized dealer/service provider/service person. Moreover in case of failure of the

service provider, we undertake to provide the required service support ourselves.

{SIGNATURE & STAMP OF THE AUTHORIZED SIGNATORY OF MANUFACTURER}

TENDER FORMAT (GENERAL)

"TENDER FOR SUPPLYING & INSTALLING FULLY AUTOMATED IMMUNO-HISTO-

CHEMISTRY STAINER WITH SUPPLY OF CLOSED SYSTEM SECONDARY ANTIBODY

REAGENTS & CONSUMABLES FOR PATHOLOGY DEPARTMENT OF SMIMER HOSPITAL"

1 (a) Name of the Tenderer :

(b) Party Code as awarded by SMC :

(c) Are you a Manufacturer/ :

Authorized Dealer/ Sub Dealer/

Any Other (Please specify)

(d) Income Tax No. (PAN) : No. :

(e) GST : No. :

(f) Professional Tax No. : No. :

(g) Details of Other Licenses held : Yes / No. :

Registration Details/ Validity Date

[Submit attested copy of certificates]

(h) What is the firm of Business :

You submit this tender at

-Sole Proprietor ?

(Registration No. under shops &

Establishment Act.)

-Sole Proprietor ? :

(Registration No. under shops &

Establishment Act.)

-Hindu Undivided Family (HUF)? :

-Partnership Firm ? :

-Public Limited Company under :

the Companies Act ?

-Private Limited Company under :

the Companies Act ?

-State Govt. owned Undertaking :

Corporation/ Enterprise?

-Central Govt. owned :

Undertaking Corporation/

-Co-Operative Society? :

-Unit known as “Khadi & Village :

Industries” as per Khadi and

Village Industries Commission

-Association of Persons ? :

-Any Other, Please Specify. :

2 Complete Address of the Tenderer :

(a) Head Office :

(b) Main Office in Gujarat :

(c) Office Nearest to Surat :

(d) Phone No. : :

Name of Contact Person

3 Give details about your mode of :

ensuring supply to SMC.

4 If you are a dealer, kindly state the :

name of your principals for each

item. (Submit a copy authenticated

by the Principal)

5 If you are a manufacturer, kindly :

provide the manufacturing

facilities that you have, giving

details of the quality control set-up

that you may have ( The details

may be given as an annexure.)

6 Fully fledged Service Center :

nearest to Surat (For each

manufacturing company, if dealer)

Name and address of local

engineer including contact no.

7 Is any sales promotion scheme(s) : [ ] Yes

launched by you? ( Pl. Tick Mark) [ ] No.

If yes, mention detail thereof.

8 Do you agree to all the terms and : [ ] Yes

conditions of the Tender? [ ] No.

If no, then please specify where

and how you differ.

9 EMD Details :

(a) Bank Name & Address :

(b) Pay Order / Draft No. :

Pay Order Amount . :

Date: Signature and Seal of

Authorized Person

Tenderer's Seal : _______________________

Schedule of documents attached

Sr. Documents Mandatory / Attached Your

No. Preferable Yes/No/Not Page

1 Copy of PAN Card Mandatory

2 Copy of GST Registration Mandatory

3 Copy of Registration of Firm Mandatory

4 Affidavit on non judicial stamp paper of Rs.300/-. Mandatory

6 Details of Tender Fee, Earnest Money Deposit - Mandatory

Amount, Banker's Cheque / DD / Pay Order Number,

6 Higher price / lower price certificate (Annexure-II) Preferable

7 Copy of Authority letter for after sales service Mandatory

8 Manufacturer’s Product & Service Assurance Letter Mandatory

9 Certified / notarized copy of valid Small Scale Industry Mandatory if

Registration, if applicable. applicable

10 Certified / notarized copy of Certificate from Practicing Mandatory if

Chartered Accountant or Practicing company Secretary applicable

that the unit / bidder still continues to be Small Scale,

Tiny/ Cottage Industry as on last date of submission of

bid, if applicable.

9 Manufacturing License / Product Permission / Mandatory if

Registration Certificate with C.S.P.O. applicable

10 Partnership deed / Memorandum of Articles / Mandatory if

Registration of firm etc, if applicable. applicable

11 Copy of Profession Tax if applicable. Mandatory if

12 Bank solvency certificate of nationalized/scheduled bank Mandatory

(20% of the quoted amount of tender) for current any one (out

financial year / Turn over certificate of CA for last three of three)

financial years / Copy of Income Tax Returns of last

three financial years (Out of three anyone)

13 Copy of Authority letter for sales (Annexure-III) if not Mandatory if

OEM (Original Equipment Manufacturer) applicable

14 Copy of Quality Certificate with validity period like Mandatory as

ISO/CE/USFDA etc. per tender

15 Details of Nearest Authorized Service Centre with Mandatory

address and contact details of the service engineer

16. Catalogue of the quoted model with details Mandatory

Note : It is verified that all the certificates / permissions / documents are valid and current as

on date and have not been withdrawn / cancelled by the issuing authority.

(i) Additional documents other than above if any, required for supporting the claims made

by the bidder should be attached.

(ii) Demand draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through

online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D.

& tender fee are received for purpose of opening of the bid. Accordingly offer / tenders of

those tenderers whose E.M.D. & tender fee is received electronically shall be opened.

However, for the purpose of realization of E.M.D. & Tender Fee bidder shall send the

E.M.D. as well as Tender Fee in required format in original through RPAD/Speed post so as

to reach to Chief Accountant, Account department (main office) SMC within 7 days from

the last date of online submission of the price bid. Punitive action shall be initiated for non

submission of E.M.D. & Tender Fee in original to Account department (main office) by

bidder as follows :

In the first case of non-receipt of the original demand draft in the office of the Chief

Accountant of Surat Municipal Corporation within the stipulated time, penal action will

be taken to recover the penalty as per the table given below.

No. Tender Amount Penalty Amount Rs.

1 Up to Rs. 1.00 crore 10,000/-

2 more than Rs. 1.00 crore and Up to Rs. 10.00 crore 20,000/-

3 More than Rs. 10.00 crore and up to Rs. 50,000 crore 30,000/-

4 More than Rs. 50.00 crore and up to Rs. 100.00 crore 70,000/-

5 More than Rs. 100.00 crore 1,00,000/-

If the tenderer does not deposit the above penalty amount with the Municipal Corporation

If the tenderer commits such a default/mistake for the second time,

In both the cases punitive action (if the contractor does not pay the tender fee and the security

deposit within the stipulated time, the registration of the contractor will be kept in abeyance

for 06 (six) months and the e-tendering code will be cancelled for 06 (six) months.) will be

taken against the contractor

EMD, Tender fee and affidavit should be submitted in hard copy alongwith technical bid.

E.M.D. & Tender fee & affidavit on non-judicial stamp paper of Rs.300.00 shall be submitted

online in electronic format also (by scanning) while uploading the bid. Scanned documents

must be coloured scans to be seen as original. Scanning in black & white or grey shall not

Affidavit must be notarized clearly displaying stamp, number and name of the notary and all

other documents should be duly signed & stamped by the tenderer.

No documents will be accepted before or after opening of technical bid.

Company/Firm name with seal_____________

PATHOLOGY DEPARTMENT - SMIMER HOSPITAL

ITEMWISE DETAILED SPECIFICATIONS :

Item No.1 : Fully Automated Immunohistochemistry Stainer

Manufacturer Name : Brand Name : Model Name :

Required Specifications : Specifications available in offered model compared to column (A)

1) Fully automated system for immunohistochemistry (IHC) & ISH for Pathology laboratory.

2) The system should have built-in Antigen Retrieval System. The system should not require any

Manual interruption during run cycle.

3) The unit should be an automated integrated system & open reagent system equipped with

Horizontal slide processing unit with integrated dewaxing with aqueous based solutions without any

external reagents/solvents.

4) Instrument should be floor mounted preferably, but, if it is bench-top model, then compatible,

sturdy stand/table should be provided.

5) Automation of all slide preparation steps-from Baking to counter staining is required.

6) Automated coverslipping is preferable.

7) Should be absolutely open system for Primary Antibodies.

8) Should be compatible for paraffin (dewaxed), frozen sections and cytology smears.

9) Instrument should have both low pH and high pH for Antigen Retrieval.

10) Instrument should be able to perform enzyme pre-treatment.

11) The automatic dispensing volume of Antibody/Reagents per slide should be 100-150µl.

12) The Equipment should allow on-board Chromogen mixing inside.

13) The individual chambers should have stir function for proper mixing and even spreading of

14) Should have mixer technology for homogeneous binding of the Antibody across the entire slide.

15) It should be able to perform test as well as control on the same slide in the same run without

any extra consumption of reagents.

16) Instrument should have the capability to run DAB.

17) The Instrument should be able to run 20 or more-Slides at once.

18) The Immunostainer should have reagent capacity of 25 or more bottles in the reagent rack.

19) The unit should have a reagent sensing system to notify user on reagent running out.

20) The Equipment should allow traceability of reagent change/usage.

21) The unit should be equipped with a display to indicate the status of the staining procedure, and

provide full tracking and reporting of all slides.

22) The unit should be easy to operate and fully programmable with the capability to select and

alter parameters such as reagent type, volume, temperature, time, agitation etc.

23) Uniform staining throughout the slide with no drying effect.

24) Should have facility of individual programming (different antibodies) for 20 & more slides, at

25) It is desirable to maintain the accuracy and there be no necessity to calibrate the unit before

26) The unit should Preferably allow to load new slides and reagents while machine run its test –

continuous loading.

27) Hazardous and non-hazardous waste handling system should be there with waste handling

container having 10 or more litres capacity.

28) Starter kit should be provided along with the equipment for demonstration & validation.

29) Self probe cleaning system should be there.

30) The system should have network connector for integration with LIS/HIS systems. All necessary

softwares, hardwares & middleware required for interface with our LIS system will be under the

scope of the bidder. Must be covered under warranty & CMC.

31) The Immunostainer should have the possibility of working scheduling cycles overnight.

32) Should have a Slide Labeling System (Bar code / QR Code printer) to print labels before staining.

10 rolls along with printer should be provided.

33) The unit should be constructed with durable quality materials.

34) The unit should be compact, simple to operate and easy to maintain.

35) The Equipment should be microprocessor-based design.

36) Complete latest computer system (licensed computer software, 17 inch screen/ monitor,

mouse all from the same manufacturer like HP, Dell, etc.) with compatible computer table.

37) Coloured inkjet printer should be provided.

38) Barcode reader station for slides should be provided with upgradable features.

39) The unit should have the capability to interface with a printer and/or computer for printing of

hardcopy of event log and program details.

40) The system should be equipped with automatic self-diagnostic program that detect and clearly

indicate any defects and malfunction upon start-up.

41) 220- 240 VAC, 50 Hz with Indian Plug and Online UPS and at least 30 minutes backup.

42) The system designed to permit extension or upgrades to more advanced systems and

43) The Fully Automated IHC Immunostainer must be USFDA OR European CE OR CDSCO certified.

Should have medical equipment safety certificates such as EN 60601/IEC 60601 or ISO 14971 or

equivalent. Computers, Barcode printer & UPS should be ISO/CE/BIS/CDSCO certified with

necessary electrical safety certificates. Calibration certificates/test certificates of the unit must be

provided at the time of installation.

44) Prompt after care service after installation. The Service Engineer should be available locally in

Surat or nearby Surat.

45) Warranty: 5 years comprehensive warranty on the complete system including computers with

all peripherals attached with it, bar code printer, coloured inkjet printer, online UPS with batteries.

46) CMC: - 5 years CMC should be provided. CMC on the complete system including computers with

all peripherals attached with it, bar code printer, coloured inkjet printer, online UPS (without

47) Installation Quality (IQ) / Operational Quality (OQ) / Performance Quality (PQ) certificates

should be submitted.

48) The machine must provide standardized results using highly sensitive markers such as ER, PR,

Her2, Ki67 that are valuable for the predictive and prognostic assessment of breast cancer patients.

Note: All bidders are required to submit the mandatory documents listed in the "Schedule of Documents" on page

Please note that failure to provide any of the required documents will result in disqualification. No additional documents will be accepted after the submission

deadline during the bidding period.

Signature of Tenderer with Seal Medical Superintendent

SMIMER Hospital