Tenders are invited for SUPPLY FOR TOOLS & TACKELS FOR All SUB DIVISION UNDER PANDESARA DIVISION OFFICE

Date of Opening of Technical Bid: Dt: 11.06.2026 ; 16:00 pm ( if possible )

Date of Opening of Price Bid: Dt: 12.06.2026 ; 16:00 pm ( if possible )

Other Details:-

The Executive Engineer (O&M), DGVCL Pandesara

Officer Inviting Bids :

Division Office, Surat.

The Executive Engineer (O&M), DGVCL Pandesara

Bid Opening Authority :

Division Office, Surat.

DAKSHIN GUJARAT VIJ CO. LTD. Pandesara DIVISION

Address : OFFICE SURAT, pp. Batliboi Company,395023

Surat Navsri Road, Pandesara, Surat

EXECUTIVE ENGINEER (O&M)

DGVCL, PANDESARA DIVISION,

1. It is mandatory for all bidders to upload scanned copies of original (Notarized/ Self Attested copies of

File No: DGVCLSDPND/OTH/e-file/4516/2026/1236/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0244/05/2026 Approved Date: 29-05-2026

original- as specified in tender document) documents in online electronic forms (e-tendering) in scheduled

time with bid and physical documents not required.

2. Bidders have to upload their tender/s documents in online electronic forms (e-

tendering) http://dgvcl.nprocure.com

3. Bidder has to upload scanned copies of Original documents (in PDF form) remained legible and should not be

password protected.

4. Validity of tender: 180 days from the date of opening of Technical Bid.

5. Payment of tender fee & E.M.D pay in RTGS/NEFT (Online) & copy of online receipt shall have to be

uploaded with the bid in online.

6. Copy of GST Number and all other relevant documents for qualification must be carried out at the time of

application of tender. All above documents must be attached online with tender form.

7. The LOI/AT may be issued with the existing clauses relating to Excise duty, sales Tax/VAT and statutory

variations etc. with a disclaimer that “There shall be revisions with respect to the Prices as well as the

clauses of these terms and conditions for which amendment shall be issued later on once it is Finalized.

Besides it shall be stated that due to Excise Duty and statutory variation clauses and on account of anti-

profiteering measure provision of GST, supplier/ contractor shall require to pass on the benefits of Input

tax credit and reduction in taxes etc. to DGVCL. The detailed methodology for the same is under

finalization and will be issued shortly for implementation. The above shall be binding on supplier /

8 .All terms and conditions prescribed by the Company for work order will be applicable to this order.

9 Before commencement of bulk Supply the successful bidder shall submit sample(s) of the Material for approval of

competent authority. Supply shall be made only after obtaining such approval .

The details specifications are for general guidance and should be followed. If there is any variation between

description of schedule and the detailed specification, the former should be adhered to, otherwise the letter

should be adhered to.

Any dispute is subject to Surat jurisdiction only.

EARNEST MONEY DEPOSIT (E.M.D.):

E.M.D. at the rate of 1% of the estimated cost (i.e. Rs.2,000.00) is payable by online to DGVCL, Pandesara

Division. Cheque are not acceptable.

Following important points pertaining to tender may be noted.

1. Qualifying Requirement of the Bidder :

i. The bidder has to pay Tender fee.

ii. The bidder has to pay EMD.

Tender fee and EMD should be paid, otherwise tender will not be considered.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1236/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0244/05/2026 Approved Date: 29-05-2026

Bank Name: Bank of Baroda

Account Name: DGVCL IND DIV

DGVCL bank Account Account Number:

Details for NEFT/RTGS

payment IFSC Code: BARB0INDPAN

If payment make through RTGS/NEFT to the

above account then share your UTR No. To

the E-Mail ID: [email protected].

Also quote your name & amount paid.

The biddershallhavevalidElectrical Contractor LicenseofGujarat or any other Indian state andregistered under goods &

service tax act.

2. TERMS AND CONDITION:

The tenderers should thoroughly read all the following clauses before submitting their online bid. The original

copy of the Tender documents Schedule – B duly signed tender documents, stamped with company’s seal must

be submitted along with the bid online.

3. VALIDITY OF THE OFFERS:

The offer will have to be kept valid for a period of 180 days from the date of opening of technical bids. In case

finalization of the tender is likely to be delayed, the tenderer will be asked to extend the same without change in

the prices or any terms and condition of the offer. If any change is made during the original or extended validity

period, the offer will be liable for outright rejection without entering in to further correspondence in this regard

and no reference will also be made.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any office of the DGVCL Pandesara

Division office).

The offered prices to be indicated strictly as per Schedule-B

Goods and Service Tax (GST) :

GST applicable as per Company norms.

6. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties excluding GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes

place within the original contractual delivery date will be to COMPANY’s account subject to the claim being

supported by documentary evidence. However, if any decrease takes place after the contractual delivery date,

the advantage will have to be passed on to company.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition

Scheme under GST.

7. SECURITY DEPOSIT:

As per prevailing rules of the Company, you have to pay 10% of contract value as security deposit in the form

of cash or DD issued by Nationalized/Schedule Bank in favour of DGVCL payable at Surat covers the entire

contract period.

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Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0244/05/2026 Approved Date: 29-05-2026

8. PAYMENT TERMS:

Payment will be done on quarterly basis. Successful Bidder will submit bill to the Engineer-In-charge of the

DGVCL at the end of each quarter for work carried out during the quarter. Bill will be checked by Engineer-In-

charge of DGVCL and processed for payment as per procedures of DGVCL. Along with the invoice successful

bidder has to submit supporting documents as required by DGVCL.

If the complaint registered either telephonically or through letter by In-charge officer of DGVCL will not

attained within Six hours from the intimation, firm has to pay penalty of amount. Rs. 300 plus GST

(Applicable Tax) per occasion per day.

10. CONTRACT PERIOD:

The contract period for this work contract will be till the completion of work order amount.

The bidder shall insure against liability to third parties for any death or personal injury and loss of or damage to

any physical property including the property of the DGVCL other than the works arising out of the performance

of the contract and occurring before the issue of the last defect liability certificate. Such insurance shall be taken

before the bidder begins any work on the site. DGVCL is not at all responsible for any type of claim of the

bidder or by his employees etc.

12. ARBITRATION

All questions, disputes or differences whatsoever which may at any time arise between the parties to this

agreement touching the agreement or subject matter thereof, arising out of or in relation there to and whether

as to construction or otherwise shall be referred to an Arbitrator(s), appointed under the Provision of The

Arbitration & Conciliation Act, 1996 as amended from time to time and the rules made there under.

As per company’s rule an agreement on stamp paper of appropriate value is to be done in the prescribed form

as per ANNEXURE-I within 15 days from the receipt of the LOA/LOI. The conditions, specifications, price-

schedule and contract work booklet are to be signed by the bidder. The agreement will be done at concerned

circle offices.

14) Material shall be supplied as per Schedule B and Specifications.

DATE:SIGNATURE OF TENDERER & ROUND

TERMS & CONDITIONS

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Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0244/05/2026 Approved Date: 29-05-2026

1. The successful contractor will have to pay 10% as security deposit before executing the Work.

2. The rate for supply of each items should be quoted separately.

3. The rate should be quoted inclusive of all taxes like excise, Vat packing and forwarding Charges up to our destination.

4. The delivery of the materials shall be given at F.O.R. D.G.V.C.L. Pandesara division, Pandesara, Surat or as per

instruction of this office.

5. All the materials will have to be delivered within time limit or as early as possible for Any have delay beyond time

limit allowed penalty at ½ % per week or part thereof on The order value for each week subject to

maximum 10% of the order value will be levied. The materials should be of good quality and as per our

standard specification and Requirement. If materials will be found defective due to bad quality of materials

or Workmanship the same will be rejected at your cost and risk and you will have to replace The same free

Supplier should keep their offers valid for 180 days from the date of opening tender.

No tender will be accepted unless E.M.D. is paid in cash, cheque or by D.D of any

Schedule bank of Surat and draw in favor of “D.G.V.C.L. “

8. If the supplier withdraws his offer within the validity period of the tender or fail to Execute Supply order the amount of

E.M.D./Security Deposit will be forfeited and the material will be purchased through other agency at his risk and cost.

9. All goods should be insured for safe receipt up-to destination by supplier.

10. The supplier has to quote GST registration number.GST applicable from time to time as per government norms.

11. Company can place repeat order in urgent base up to 50% at the same rate and

Condition after placing of original order.

12. If form of tender and schedule of rates are not signed by supplier, such tender will not be considered.

13. The time limit given in the tender form isinclusive of approval of sample hence no extra time will be given.

14. All general terms and conditions prescribed by company supply of materials will be

applicable to the contractor/supplier.

15. 100% payment will be made by the account payee cheque or NEFT/RTGS on execution of complete order and on

receipt of material and inspection thereof.

16. The undersigned reserve right to reject or accept any or all tenders without assigning any reason thereof.

17. The quantities shown in schedule are approximate and may be increased or decreased for which no claim will be

18. No tender shall be accepted/opened in any case after the due date and time of receipt of tender irrespective of delay

due to postal services, or any other reasons and that the company shall not be order them assume any responsibility for

late receipt tender.

19. The delivery period will be remaining 15 days.

20. Income tax at source will be deducted as per Income Tax Rules & Regulation.

21. The contractor is governed under company’s “booklet “Tender and contractor for work and all the condition there in will

be binding to the contractor.

22. The cover should be sealed properly i.e. Name of contractor, Name of work, due date should be mentioned clearly, Full

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Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0244/05/2026 Approved Date: 29-05-2026

amount of tender & E.M.D. must be paid otherwise tender will be rejected

23. DISCLAIMER:

“There shall be revisions with respect to the prices as well as the clause of these terms & conditions for which

amendment shall be issued later on once it is finalized. Besides it shall be stated that due to Excise Duty and

statutory variation clauses and on account of anti Profiteering measure provision of GST, Supplier/Contractors

shall require to pass on the benefits of Input tax credit and reduction in taxes etc. to DGVCL. The detailed

for the same is under finalization and will be issued shortly for implementation. The above

shall be binding on Supplier/contractors”.

24 . If in any Bidders company/firm, the interest (i.e. Shareholding in company and share in partnership firm) of any employee

of the tendering company or his/her relative as defined in section 2(77) of the company’s Act.2013 is 10% or more, the

tendering company will not deal with such company /firms at all.

Executive Engineer (O&M)

DGVCL, Panesara. Division,

Subject: Purchase of “SUPPLY FOR TOOLS & TACKELS FOR PANDESARA DIVISION OFFICE”

Sr.No Material Description Quantity Unit Rate

ADJUSTABLE SPANNER

CONFIRMING IS 6149-1984

1 GRADE II LENGTH 305 MM Nos

(POWDER COATED BOW

WITH HANDLE, NICKLE

2 PLATED PAIR WITH Nos

Total Estimated Amount Rs. Two Lakh Only Note :-

(The rates are Excluding GST)

File No: DGVCLSDPND/OTH/e-file/4516/2026/1236/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0244/05/2026 Approved Date: 29-05-2026

Executive Engineer (O&M)

DGVCL, Panesara. Division,

File No: DGVCLSDPND/OTH/e-file/4516/2026/1236/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI