Construction of Cement Concrete Pavement & allied works on 30.00 mt. T.P. Road from Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in T.P.S.NO.25 (Mota Varachha) in New East (Sarthana) Zone.

VOLUME I – Technical Bid

Bidding Documents for

Name of Work:- Construction of Cement Concrete Pavement &

allied works on 30.00 mt. T.P. Road from

Mantra Chowk To 90.00 Mt. Outer Ring Road

Via Gopin Gam in T.P.S.NO.25 (Mota

Varachha) in New East (Sarthana) Zone.

(Instruction to Bidders (PQ), Qualification Forms, GCC, SCC, Technical Spec

Specifications,

ifications, Format of

Securities, Form of Agreement, Drawings)

BIDDING DOCUMENT – PERCENTAGE RATE CONTRACT

LAST DATE FOR ONLINE SUBMISSION OF TENDERS: 05/03/2026 UP TO 18.00 Hrs.

LAST DATE & TIME OF PHYSICAL SUBMISSION: 12/03/2026 UP TO 18.00 Hrs.

TENDER DOCUMENT SMC

SURAT MUNICIPAL CORPORATION

Tender Notice (Online) No: DMC/NEZ/28/2025-26

Name of work: Construction of Cement Concrete Pavement & allied works on 30.00 mt. T.P. Road

from Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in T.P.S.NO.25 (Mota

Varachha) in New East (Sarthana) Zone.

BIDDING DOCUMENTS FOR PERCENTAGE RATE CONTRACT BID DOCUMENT

SECTION DESCRIPTION PAGE NO

TENDER NOTICE 3 to

INVITATION FOR BID (IFB) 6 to

I INSTRUCTIONS TO BIDDERS (ITB) 8 to

II (A) CONDITION OF PARTICULARAPPLICATION 33 to

(B) MEMORANDUM 37 to

III QUALIFICATION INFORMATION FORMS 39 to

IV(A) GENERAL CONDITIONS OF CONTRACT 52 to

IV(B) SPECIAL CONDITIONS OF CONTRACT 103 to

V TECHNICAL SPECIFICATIONS

VI BILL OF QUANTITIES (BOQ) 126 to

VII STANDARD FORMS OF SECURITIES, FORMS OF

ACCEPTANCE AND FORM OFAGREEMENT

TENDER DOCUMENT SMC

VOLUME-1 : TENDER NOTICE

(Can be seen online and to be submitted online through https://smctender.nprocure.com)

Tender Notice (Online) No: DMC/NEZ/28/2025-26

Online tender consisting of EMD, Tender fee and other undertakings/ Affidavit are invited by Regd. Post /

Speed Post through postal authority only, so as to reach “Chief Accountant, Surat Municipal Corporation,

Surat-395003.” on or before the date mentioned below.

Tender Notice No. DMC/NEZ/28/2025-26

Organization Name Surat Municipal Corporation (SMC) Surat, Gujarat

Department/Zone Name NEW EAST (SARTHANA) ZONE

Name of Work Construction of Cement Concrete Pavement & allied works on

mt. T.P. Road from Mantra Chowk To 90.00 Mt. Outer Ring Road

Via Gopin Gam in T.P.S.NO.25 (Mota Varachha) in New East

(Sarthana) Zone.

Tender Type Online Open – Percentage rate basis.

Bidder Nationality National Competitive Bidding (NCB)

Type of Contract Single Work

Bidding Currency Single- Indian National Rupees.

Joint Venture/ Consortium

Schedule of E-Tender Downloading of Tender Dt.19/02/2026 To Dt.05/03/2026 up

Documents to 18:00 hrs.

Bidders shall have to send their

queries on E-mail address

Bidder Queries Submission [email protected] in on

or before Dt.26/02/2026 Up to

Last date of Online Bid

Dt.05/03/2026 Up to 18.00 hrs.

Physical submission of Earnest

Dt.12/03/2026 upto 18.00 Hrs.

Money Deposit (EMD), tender fee

To The Chief Accountant, Surat

and all necessary documents,

Municipal Corporation, Mugalisara,

supporting documents specified in

Surat-395003 by R.P.A.D / Speed

the Tender document, and

Addenda Corrigendum if any.

TENDER DOCUMENT SMC

Opening of Technical Bid (Online) along

with Eligibility and Qualification Dt. 06/03/2026 at 10.00 hrs. on wards.

Submission documents (i.e., Opening of (Probable)

Physically submitted Documents)

Opening of Price Bid, (Online) INTIMATED LATER (ONLINE)

Bid validity period 120 days.

Project Completion 12 months (Excluding monsoon)

Rs.6,000+18%GST

= Rs.7,080/- In form of pay order OR

Document Fee Account Payee Demand Draft payable in

favour of The Commissioner, Surat

Municipal Corporation.

Estimated Value Rs.4,82,24,643.55/-

Payment Rs.4,83,000/-to the extent of 100% in the

Details form of Demand Draft or pay order OR

50% in the form of Bank Guarantee &

balance 50% In form of Demand Draft or

EMD (BID SECURITY) Pay order from approved Banks as per

attached list in Form 5 specified in section

VII only in favor of Commissioner, Surat

Municipal Corporation, Surat and payable

Bidders who wish to participate in this E-Tender will have to procure valid digital

certificate as per information Technology Act.2000. Bidders can procure this certificate

from any of the Government approved certifying agency i.e. (n) Code Solution. Bidders

shall upload the tender documents after submitting the DD details for tender fees and EMD

details online. The Demand Draft toward Tender Document fees can be submitted along

with Earnest Money Deposit before the due date as specified above. This should be as per

details given online and it should be drawn before last date of the uploading of the tender.

DOWNLOAD OF TENDER DOCUMENT:

The tender documents for this work are available only in electronic format which can be

downloaded free of cost by the bidder.

SUBMISSION OF TENDER:

Bidder shall submit their offer in electronic format on above mentioned website on or

before the scheduled date and time as mentioned, after Digitally Signing the same. No Price

bid in physical form will be accepted and any such offer if received by SURAT

MUNICIPAL CORPORATION will be out rightly rejected. Bidders need not to submit

Technical Bid in Hard Copy. Bidder shall have to submit separate account payee DD for

Tender Fee and EMD drawn in favour of Commissioner, Surat Municipal Corporation,

TENDER DOCUMENT SMC

OPENING OF TENDER:

The Technical Bid will be opened on the specified date online on website

https://smctender.nprocure.com Bidders or their representative who wish to participate in

online tender opening can log on to https://smctender.nprocure.com on the due date and

time, mark their presence and participate in online tender opening. Bidders who wish to

remain present at SMC, New East (Sarthana) Zone at the time of tender opening can do so.

Only one representative of each firm will be allowed to remain present.

1. Internet site address for e-Tendering activities will be https://smctender.nprocure.com

2. Interested bidders can view detailed tender notice and download tender document from

the above-mentioned website.

3. Bidders who wish to participate in online tender have to register with the website

through the ‘’New User Registration’’ link provided on the home page. Bidder will

create login id & password on their own in registration process.

4. Bidders who wish to participate in this tender need to procure Digital Certificate as per

Information Technology Act-2000 using that they can digitally sign their electronic

bids. Bidders can procure the same from any of the CCA approved certifying agencies,

or they may contact (n) code Solution at below mentioned address and they will assist

them in procuring the same. Bidders who already have a valid Digital Certificate need

not to procure the same. In case bidders need any clarification regarding online

participation, they can contact –

M/s (n)code solution

301, G.N.F.C. Info Tower, Near Grant Bhagwati Hotel, Ahmedabad 380 015 INDIA

URL:https://smctender.nprocure.com

5. Bidders who wish to participate in e-Tender need to fill data in predefined forms of

Information tender fee, EMD, and Price bid only.

for online 6. Bidder shall have to upload scanned copies of reference documents in support of their

participation eligibility of the bid with tender fee & EMD Demand Draft in Electronic format

through online (by scanning) system.

7. All documents must be colored scanned to be seen as original.

8. All the black and grey documents must be notarized with clearly displaying stamp,

number and name of the notary.

9. After filling data in predefined forms, bidders need to click on final submission link to

submit their encrypted bid. Bidder must submit Tender Fees, EMD and also affidavit/

undertakings in electronic format as well in hardcopy.

10. For the purpose of realization of tender fee and EMD

The bidder should submit the demand draft for EMD & tender fee in electronic format

(by scanning) through online while uploading the bid. However, for the purpose of

realization of Demand draft, the bidder should submit the demand draft in original

through RPAD/ Speed post so as to reach to the account department (SMC Main

office) within 7 days from the last date of uploading bid. as per Annexure-D Punitive

action for not submitting demand draft in Original to Account department (Main

office) by bidder shall be initiated and action shall be taken for abeyance of registration

and cancellation e-tendering code for year. Any document in supporting of bid shall be

in electronic format only through online (by scanning) and its hard copy will not be

accepted separately.

TENDER DOCUMENT SMC

DOMESTIC COMPETITIVE BIDDING

INVITATION FOR BID (IFB)

The Add. City Engineer & I/C City Engineer, Surat Municipal Corporation, Surat on behalf of Surat

Municipal Corporation invites bids for the works detailed in Table 1 given here.

Approximate value

Sr. Bid Security/ Completion

Name of Works of works(Estimated

No. EMD (Rs.) Period

Project Cost) (Rs.)

Construction of Cement

Concrete Pavement & allied

works on 30.00 mt. T.P. Road

from Mantra Chowk To

90.00 Mt. Outer Ring Road

Via Gopin Gam in

T.P.S.NO.25 (Mota Varachha)

in New East (Sarthana) Zone.

The above work shall be executed on a Percentage rate contract. The Contractor is also required to

maintain the above works for a Defect Liability Period after construction. Abrief description of the work is

as specified in Table

1. Bidding is open to all eligible and qualified bidders meeting the eligibility and qualification criteria as

specified in clause no.3 and 4 of Instructions to Bidders. Bidders should, however, be registered with the

Central /State Governments, or Central/State Government undertakings or registered in Surat Municipal

Corporation as “A” or equivalent Special Road Category class-“I” contractor.

2. Bidding documents can be downloaded from the SMC website www.smctender.nprocure.com from

Dt.19/02/2026 to Dt.05/03/2026 up to 18:00 Hrs. The Bidders are required to submit a refundable Tender

fee and EMD as specified in Tender Notice from enlisted Banks in Form 5 specified in Section VII to

SMC along with other Eligibility and Qualification Submissions specified in clause 4.2 and clause 12 of

Instruction to Bidder. Any bid without Tender Fee and/or EMD shall be out rightly rejected.

3. Dully filled and signed copies of Form no 1 to 11 specified in Section III of Instruction to Bidder section

shall be submitted online along with Eligibility and Qualification Submissions online.

4. Tender Fee, EMD/Bid Security specified in the Tender document and addenda Corrigendum, if any; and

undertaking/ Affidavit only should be submitted physically as per the relevant clauses of Instruction to

Bidder section. Details of Eligibility and Qualification Submissions are specified in clauses 12 and 4.2 of

Instruction to Bidder section.

5. Price Bid shall be submitted online only.

6. Details required in hard copy (i.e Tender fee, E.M.D and undertaking/Affidavit and addenda/Corrigendum,

if any) must be delivered to Chief Accountant, Surat Municipal Corporation, Mugalisara, Surat 395003 by

R.P.A.D/ Speed Post, on or before Dt.12/03/2026 up to 18:00 hours through Registered Post/speed post of

Indian postal department (Hand delivery or delivery through courier is not allowed). Technical Bid

(online) along with Eligibility and Qualification Submissions will be opened on Dt.06/03/2026 at 10:00

hours onwards, if possible, in the presence of the bidders who wish to attend. If the office happens to be

closed on the date of receipt of the bids as specified, the bids will be received and opened on the next

working day at the same time and venue.

TENDER DOCUMENT SMC

7. Bids must be accompanied by the earnest money (Bid Security) of the amount specified for the work in

the Table-1 of the IFB. The earnest money will have to be in the form as specified in Tender Notice and

Tender Document.

8. No Physical Pre-bid meeting shall be held. Bidders shall have to send their queries on email address:

[email protected] on or before Dt.26/02/2026 and Time: up to 11:00 hrs. Answers to the

queries shall be circulated electronically.

9. Bid document consists of Instruction to Bidders, BOQs, General Conditions of Contract, Technical

Specifications and Drawings. Details of each can be seen in the Bidding documents.

10. If SMC is convinced that the Bidder has resorted to material misrepresentation or provided fraudulent

information/statement, the said Bidder will be liable for disqualification/rejection any stage.

11. Surat Municipal Corporation, Surat reserves the right to reduce/ increase the scope of work and contract

without assigning any reason thereof.

12. The Price Bids of those bidders who are shortlisted and qualified as per the eligibility and qualification

criteria will be opened on the date to be intimated to them later.

13. A bidder shall not be permitted to bid for works in the division responsible for award and execution of

contracts in which his or his spouse near relative (defined as first blood relations, and their spouses) is

posted as an officer in any capacity between the grades of City Engineer and Technical Supervisor (both

inclusive) or equivalent post.

14. No Engineer of officer rank or other officer employed in Engineering or Administrative duties in an

Engineering Department of the Surat Municipal Corporation is allowed to work as a Contractor for a

period of two years after his retirement from Surat Municipal Corporation service, without Surat

Municipal Corporation’s permission. This contract is liable to be cancelled if either the Contractor or any

of his employees is found any time to be such a person who had not obtained the permission of the

Government as aforesaid before submission of the tender or engagement in the Contractor’s service.

15. Conditional Bid shall not be accepted and liable for rejection.

16. SMC’s decision for selection or rejection of the offers shall be final and binding to all.

Demand Draft for E.M.D. & Tender fee shall be submitted in electronic format through online (by

scanning) while uploading the bid. This submission shall mean that E.M.D. & Tender fee are received for

purpose of opening the bid. Accordingly, offer/tender of those tenderers whose E.M.D. & Tender fee are

received electronically, shall be opened. However, for the purpose of realization of D.D., bidder shall send

the D.D.in original through RPAD/ Speed Post so as reach to Account Department (main Office) within

(Seven) days from the last date of uploading bid. as per Annexure-D Punitive action shall be initiated for

non-submission of D.D. in original to Account Department (Main Office) by bidder shall be initiated and

action shall be taken for abeyance of registration and cancellation of E-tendering code for one year. Any

documents in supporting of bid shall be in electronic format only through online (by scanning) & hard

copy will not be accepted separately.

 All documents must be colored scanned to be seen as original.

 All the black and grey documents must be notarized with clearly displaying stamp, number

and name of notary.

Executive Engineer

New East (Sarthana) Zone

Surat Municipal Corporation

TENDER DOCUMENT SMC

SECTION I – INSTRUCTIONS TO BIDDERS (ITB)

Table of Contents

Clause A. General Clause D. Submission of Bids

1 Scope of work 19 Sealing and Marking of Bids

2 Source of Funds 20 Deadline for Submission of Bids

3 Eligibility of Bidders 21 Late Bids

4 Qualification of the Bidders 22 Modification and Withdrawal of Bids

5 Cost of Bidding E. Bid Opening

Opening of Eligibility and Qualification

Examination of Eligibility, Qualification

Eligible Material, Equipment and

7 24 Submissions, Determination of

Eligibility, and Qualifications

B. Bidding Documents and

25 Opening of Price Bids

Examination of Price Bids and

8 Content of Bidding Documents 26 Determination of Responsiveness of Price

Pre bid Meeting and Clarification of

9 27 Correction of Errors

Bidding Documents

Evaluation and Comparison of Price

10 Amendment of Bidding Documents

C. Preparation of Bids 29 Rate Analysis

11 Language of Bid 30 Clarification of Bids

12 Documents Comprising the Bid 31 Process to be Confidential

13 Bid Prices F. Award of Contract

14 Currencies of Bid and Payment 32 Award

Employer's Right to Accept any Bid and to

15 Bid Validity

Reject any or all Bids

16 Bid Security 34 Notification of Award

17 Alternative Proposals by Bidders 35 Signing of Agreement

18 Format and Signing of Bid 36 Initial Security &Performance Security

37 Corrupt or Fraudulent Practices

TENDER DOCUMENT SMC

1. Scope of Work

1.1 Surat Municipal Corporation hereinafter called "Employer" or “SMC” invites bids for the

construction of works (as defined in these documents, hereinafter referred to as "the Works")

detailed in the table given in the Notice Inviting Tenders.

1.2 The Scope of Works comprising followings:

a) Construction of Cement Concrete Pavement & allied works on 30.00 mt. T.P. Road from

Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in T.P.S.NO.25 (Mota

Varachha) in New East (Sarthana) Zone as per the BOQs specified in Section VI, Drawings

specified in Section VIII and Technical Specification specified in Section V. The Works also

includes following as well as other works specified elsewhere in the bidding document.

i. Site clearance, removal of tree stumps and dismantling of obstructions, encroachments,

liaisoning for utility shifting with respective authorities/agencies etc. if any before

ii. The scope of work includes construction of all the items specified in BOQ, drawings &

specifications along with incidental work to complete the project as per conditions laid

in the contract document.

iii. True and proper setting out and layout of the Works, setting of benchmarks, preparation

of working drawings where required and provisions of all necessary labour, instruments,

and appliances;

iv. Any other item of work as may be required to be carried out for completing the work in

all respects in accordance with the provisions of the Contract.

b) Regular Repair and Maintenance: The Contractor is required to carry out Regular

Repair/Maintenance/Improvement Work during the Defect Liability cum Maintenance

c) Repair/Maintenance/Improvement Work to be done in accordance with the Indent.

i. Employer or representative of employer shall issue Indent/Maintenance Notice during

the Defect Liability Period cum Maintenance Period specifying the need for repair &

maintenance work (the “Indent”). Such Indent shall be in writing and shall also specify

the types of Works to be carried out and also Intended Completion Date of all such

Work. It will also specify work that arise owing Vandalism and Accident or regular

defects in initial work, manufacturing defect or requirement of regular maintenance. The

decision of Engineer in charge shall be final. All such Work shall be completed in an

Intended Completion Date specified in the Indent after consulting the contractor.

However, the decision of Employer/Engineer in Charge shall be final in this regard. Any

breach or delay in work shall be resulted in to damages. Damages shall be commensurate

with types of breach.

ii. The Contractor is further also required to carry out inspection of the site during the

Defect Liability cum Maintenance Period and send an inspection report to Engineer In-

charge in interval of every six months. The Contractor shall indicate status of elements,

need of maintenance/repair/replacement and name, designation and contact details of

Supervisor deployed for Inspection. The format of the Inspection Report shall be

finalized in consultation with Engineer-In-charge. The engineer-in-charge shall also give

the contractor a notice through phone calls/email/fax writing about the defect and

contractor shall make rectify the same if urgent/critical need of rectification arises.

TENDER DOCUMENT SMC

iii. The cost of any Repair and Maintenance Works required to be carried out owing to

defect in works/manufacturing, wear and tear, damages attributable to the Contractor’s or

to accident/ vandalism by the employee or people hired by Contractor shall be borne by

the contractor himself. Only the cost of repair and maintenance on account of Vandalism

or Accidents by third parties shall be reimbursed by the Employer.

iv. The Contractor shall ensure quality assurance of various components of the Repair and

Maintenance Works as per the Technical Specification and relevant standards of BIS and

v. The Contractor is required to maintain adequate inventory of major Items.

vi. Upon completion of repair/ maintenance work, Contractor is required to clear the Project

Site from the debris and additional non-consumables immediately.

d) The Contractor is required to take appropriate safety measures and ensure the safety of its

employee and users of the Project Site during the Construction and Repair& Maintenance

Period as per the relevant clause of GCC, IRC, MoRT&H guideline and Technical

e) The works under this Contract shall be carried out in accordance with the bidding

documents constituting the contract.

f) The Works shall also include followings -

i. Coordinate and on liaison with concerned authorities for cutting of trees, shifting of

utilities both surfaced and underground if required and removal of encroachments etc.

and making the site unencumbered from the project construction area required for

completion of work. This will include initial and frequent follow-up

meetings/actions/discussions with concerned service provider/authorities. The contractor

will not be entitled for any payment for the coordination work other than specified in

tender document. The Contractor is required do all liaison work related to above-

specified work with concern agency like forest department, traffic police, utility

providers like DGVCL, GGCL, BSNL, ONGC etc.

ii. Payment for cutting of trees and shifting of utilities as required by the concerned

department shall be made by the Employer. But necessary approval and liaisoning for

documentation of such approvals shall be done by contractor. The Employer will only

assist for expediting and facilitating cutting of trees, shifting of utilities and removal of

encroachment etc.

iii. All officials’ fees to be paid to any government agency shall be borne by SMC and all

liaison work expenses shall be borne by contractor to complete those activities.

iv. Carry out the work of tree cutting, all liaisons for utility shifting, relocation of religious

places, wells, tanks etc. and payment for the same shall be made on the basis of

proposals/estimate submitted by concerned state authorities and as per the Engineer’s

v. During the period of the Contract, all existing roads within the Right Of Way (ROW)

shall be kept open for traffic and maintained in a safe and usable condition. Residents

along and adjacent to the Works are to be provided with safe convenient access to their

properties at all times. Traffic control and traffic diversions shall be provided and

maintained as necessary to protect the Works as directed by the Engineer. Traffic safety

measures during construction shall be provided in accordance with Indian Standards /

TENDER DOCUMENT SMC

MoRT&H and IRC guidelines. All required approvals from the Traffic Police

Department shall be obtained by the Contractor.

vi. The contractor shall in accordance with the requirement of the Engineer-in-charge accord

all reasonable facilities for any other contractors or piece workers engaged by the

Owner/Employer and their work in and of any other properly authorized authorities or

statutory bodies who may be employed on the execution on or near the site of any work

not included in the contract or of any contract which the Owner/Employer may enter

into, in connection with ancillary works if any.

vii. The Contractor shall conduct his work so as not to interfere with or hinder the progress

or completion of the work being performed by other contractor or piece workers or by

the Owner/Employer and shall as far as possibly arrange his work and shall place and

dispose of the materials being used or removed so as not to interfere with the operations

of the other contractors, piece workers or the Owner/Employer. He shall co-ordinate his

work with that of the other in an acceptable manner and shall perform it in proper

sequence to that of others.

viii. Ensuring quality assurance of various components of the Works as per Technical

Specifications and relevant standards of BIS, IRC and MoRT&H.

ix. Providing and maintaining fully equipped laboratory for testing and site office, including

the supply of testing equipment and consumables; all as prescribed in the relevant

specifications. If an in-house laboratory is not maintained, then testing shall be done at a

laboratory directed/ approved by Engineer-in-charge.

x. Submission of Completion Drawings/As-Built drawings and other related documents as

directed by Engineer-in-charge.

xi. Any other item as directed by the Engineer-in-charge including insurance cover.

xii. All stipulated measures regarding labour employment and their welfare are to be

complied with as per prevailing laws.

xiii. Clearing of site from debris and contractor’s equipment’s before handing over of the

g) Availability of the Project Area: The Employer shall provide the right-of-way for Works to

the contractor. However, the Contractor shall have to make his own arrangements for the

land required by him for borrow areas, quarries, site offices, fabrication yard, testing

laboratories, labour camps, other camps, etc.

h) The successful bidder is required to complete the work within the period stipulated in

Table given in the Notice Inviting Tenders from the Date of Site Handover.

i) The Employer may engage a Supervision Consultant or any other person to act as

Engineer-in-Charge for the project. There may be a Project Director of the Employer

acting as the Employer’s representative.

2. Source of Funds

2.1 The expenditure on this work will be met by Surat Municipal Corporation (SMC).

3. Eligibility of Bidders

3.1 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices by

the Central Government, the State Government, Local Self Government body or any public

TENDER DOCUMENT SMC

undertaking, autonomous body, authority by whatever name called under the Central, the State

Government or Local Self-Government body in India and any Government body abroad.

3.2 Invitation for Bids is open to all the contractors having experience of similar work as indicated

in eligibility criteria.

3.3 Bidder should not be blacklisted by any government organization/ company/ institution/body.

3.4 A bidder (including all subcontractors of the bidders) shall not be affiliated with a firm or

i) Has provided consulting services during the preparatory stages of the works or of the

project of which the works form a part, or

ii) Has been hired (or is proposed to be hired) by the Employer as Engineer for the Contract.

3.5 Only bidders which are constituted as Companies under the Indian Companies Act, 1956, or

are Partnerships under the Indian Partnership Act, shall be eligible to participate in bidding as

single bidder only. Individuals and Proprietorships or any other forms of legal entities shall

strictly not be eligible.

3.6 The Bidder should be profit making firm (As per last audited financial statement of the year

2022-23) and its Net worth of last audited three financial years should be positive.

3.7 Bidders are not allowed to Bid by forming Consortium or Joint Venture. Only Single bidder is

allowed to participate in bidding.

4 Qualification of Bidders

4.1 The applicant who is not capable of meeting requirement listed below shall not be qualified for

the works. Pre-qualification will be based on the following minimum criteria regarding their

particular experience, financial position, personal and equipment capabilities and other relevant

information as demonstrated by the Applicant’s responses in the forms attached to the letter of

the application. The qualifications, capacity and resources of the proposed subcontractors will

not be taken into account in determining the Applicants compliance with the qualifying

criteria. The applicant should note specifically that all information given including those in the

form of various formats must be supported by the certificates from respective authorities (not

less than Executive Engineer or equivalent) which must be attached with the tender. This

invitation for bids is open to bidders who have sufficient necessary bid capacity and who meet

the following requirements:

(a) Average Annual financial turnover for specific civil works during the last 3 years,

ending 31st March of the previous financial year, should be at least 30% of the

estimated cost Put to tender.

Turnover Figure shall be multiplied with the multiplication factors/Indexation factors

specified in clause 4.1 (b1) to bring to prices of year 2025-26.

(b) The Bidder should have successfully completed/implemented similar work during last

7(seven) years (i.e., from F.Y. 2019-20 to till last date of online tender submission), either

(1) as a Single Contractor or (2) in a Joint Venture/Consortium. similar work shall mean

any works (1) Construction of Cement Concrete Road with Pavement Quality

Concrete (PQC) with Slip Form Paver/ Fix Form Paver With minimum M-30 or

Higher Grade Of Concrete which may or may not include Kerbs, pavement marking,

road signage’s, street furniture etc. (2) Bridge works should be either of the following:

TENDER DOCUMENT SMC

The Bidder should have satisfactorily completed work mentioned below.

(i) At least three similar completed works, each costing not less than the amount equal to

40% of the Estimated Cost. i.e., Rs.1,92,89,857.42

(ii) At least two similar completed works, each costing not less than the amount equal to

50% of the Estimated Cost. i.e., Rs.2,41,12,321.78

(iii) One similar completed works costing not less than the amount equal to 80% of the

Estimated Cost. i.e., Rs.3,85,79,714.84

It is further to clarify that if any of the work (s) is/are on hand with the applicant (bidder), but if

the amount of the work done at the site is more than 80% of the total project/ Tender cost as on

last day of month previous to the one in which applications (bids) are invited then amount of

work done for those work(s) will also be taken into consideration while evaluation.

(b1) Bidder shall also demonstrate cement concrete work for bridge/road of at least 2366 Cum

(Tender Quantity) (M-30 OR higher) out of which 1183 Cum (50% Of Tender Quantity)

of PQC (M-30 OR higher) executed with slip form paver is mandatory in any one year during

last 7 years and evident of paver use also required (i.e., from F.Y. 2019-20 to till last date of

online tender submission) in which applications are invited.

The meaning of Prime Contractor for evaluation of Project Execution Experience only is as

“The contractor acted (1) as either single contractor or (2) may or may not as a Prime Contractor

of the consortium/Joint Venture for execution of similar nature of project defined as above for

which it is claiming credit for experience. The bidders displaying experience as lead member of

consortium/joint venture, the weightage towards experience in the project would be given in

proportion of its participation share in the Joint Venture/Consortium to derive its project

execution experience. (For example, Bidder A has executed Similar Nature of Project of value

Rs 100 crore by forming Consortium/JV with Party B. The Share of A in Consortium was 60%.

Thus, Project Execution Experience of Bidder A is considered as Rs 60 crore. This example is

for understanding of meaning of Prime Contractor.)”. (Those Projects which Bidder has

executed as sub-contractor shall not be considered as eligible projects and hence not been

considered for evaluation).

It is to be noted that Certificates from private individual, for whom the bidder has worked, shall

not be considered. Certificates from only those organizations/institutions/bodies will be

considered which execute work in public view and maintain verifiable records. As such,

organizations/bodies from which the certificate will be considered are as follows:

 Government/Semi-Government Departments, PSUs and other Government institutions.

Bidder is required to submit evidences in terms of necessary supporting documents AND client

However, the certificates should be on the organization’s letter pad bearing contact address,

telephone no. and fax no., email address etc. Further the certificates from sources should

invariably be accompanied with proof of the organization’s registration with, or recognition by

Government, without which such certificates shall not be considered as adequate proof for the

purpose of this tender.

Multiplication/ indexation factors shall be applied to the financial value of Similar Nature of

Work that Bidder has executed (as specified in Completion Certificate) to bring it to 2023- ‘24

prices. These factors are specified below.

TENDER DOCUMENT SMC

Financial Year Multiplication/Indexation Factor

(c) The bidding capacity of the Bidder has to be equal to or more than the bid value of bidder as

well as Estimated Cost. The bid value shall be the price bid quoted by bidder. The bidding

capacity shall be worked out using the formula: -

Bidding capacity = [A * N * 2] – B =_____________ (to be filled by Bidder)

A = Maximum value of Civil construction works executed in any one year during the last

years updated to current price level.

N = No. of years prescribed for completion of works for which bids has been invited (2.0

B = Value of existing commitments and ongoing works to be completed during the period

of completion of work for which bid has been invited (relevant sheet to be attached by

Note: The Bidder is required to submit the annual income/ turnover for specific civil

construction works in last five (5) financial years certified by statutory auditors and also

submit evidence in terms of work orders/ LOA of existing commitments and ongoing

works to be completed during the period of completion of work for which bids has been

invited (relevant sheet to be attached by bidder).

(d) The bidders shall have “A” class contractor or equivalent Special Category Road “I”

registration with any State PWD, and/or CPWD and/or any Government department/ Local

Self Government/SMC for civil construction works. The Bidder is required to submit the

evidence of the same.

(e) The bidder shall demonstrate availability for this work of a Project Manager (Graduate

Civil Engineer) with not less than 15 years of experience in implementation/construction of

engineering works and 10 years in similar engineering works and other key personnel with

adequate experience as below;

Key Personnel Experience

No Qualification

1. Project Manager (01) B.E. Civil 15 Years

2. Senior Civil Engineer (01) B.E. Civil 10 Years

5 years in Urban lighting

3. Electrical Engineer (01) B.E. (Elec.)

Works (Preferable)

Material Engineer/ Quality Control Engineer B.E. Civil (Or) 7 years

(02) Diploma (Civil) 10 years

5. Surveyor (01) I.T.I. 7 years

TENDER DOCUMENT SMC

EMPLOYMENT OF A QUALIFIED SITE ENGINEER BY THE CONTRACTOR: -

The Engineer so employed for the work must have sufficient competence to handle the work

independently. Such an Engineer shall have to stay at the site of work, and he shall not be entrusted

with any other duty except of this work.

In case the Contractor or as partner of the Contractor firm is a Civil Graduate Engineer, employment

of a separate Engineer will not be necessary provided that the Engineer partner himself attends the

executions of the work on site.

Provide signed CVs of above-mentioned key personnel along with qualification and experience

During the actual execution of work, if the performance of project Manager & material engineer/ QC

is found unsatisfactory, the contractor should replace them with in 1 month with competent key

professional as approved by the Engineer-in-charge failing which the penalty of Rs.1500.00 per day

shall be applicable in absence of each key personnel.

(f) Bidder should submit a Solvency Certificate of at least 20% of the total estimates cost put to the

tender. Solvency Certificate shall be issued by schedule/Nationalized Bank only and should be Valid

till the last date of submission of tender Online. (Considering validity as 1 year from date of issue of

Solvency Certificate).

(g) Bidder should not be blacklisted by any government organization/company/institution body.

(h) The Bidder should also demonstrate availability (either owned or leased or procured or to be

procured) of the following key and critical equipment for this work as given below:

Essential Equipment’s for Cement Concrete Road works

Essential Plant or Equipment’s Quantity Required Capacity

1. Fully automatic Concrete Batching With computerized 1 60 cum/hr or above

controls with digital display.

2. Concrete Transit mixer 4 10 MT or above

3. Concrete Slip form paver finisher with electronic sensor 1 3 to 5m wide

and automated dowel bar inserter with texturizing &

curing compound sprayer unit.

4. Screed vibrators 2 -

5. Needle vibrator 2 60 mm

6. Diamond cutter 1 -

7. Vibratory Road Roller 2 8 to 10 MT

8. Tandem Roller 2 8 to 10 MT

9. Pneumatic Tyred Road Roller 1 10-12 MT

10. Tipper or dumpers 5 7 cum

Essential Equipment’s for Bituminous Road works

Essential Plant or Equipment’s Quantity Required Capacity

1. Disc Harrowing and/or Rotavator 1 Nos. -

2. Grader 1 Nos. -

3. WMM Plant 1 Nos. 100 TPH or above

TENDER DOCUMENT SMC

4. Sensor paver finisher for laying WMM and Bituminous

course and/or Paver finisher for laying Bituminous capable to do work up to

course (if required for manual laying of bituminous 5.50 mt. width

5. Fully automatic Hot Mix asphalt plant (Batch mix type) 1 Nos. 80 TPH or above

6. Mechanical Bitumen/Emulsion sprayer 1 Nos. -

7. Truck/Hywa/MTV 7 Nos. 7 Cum.

8. Integrated manual machine with cylinder for 1 Nos. -

thermoplastic road marking

9. Plate Vibrator 1 Nos. 3 to 5 Ton

Attested copy of ownership proof and/or leased agreements or procurement proof made from date of

submission of tender as supporting documents, shall be produced. The lease agreements should be on

stamp paper of necessary amount valid until completion of contract for all the equipment’s and plants.

(i) Bidders have to provide letter of support regarding machinery/equipment to be purchased from

manufacturers to be procured along with undertaking on stamp paper of Rs. 300/- that bidder shall

make available all such machinery and equipment (to be purchased) within 2 months from date of

issue of LOI (letter of intent)/Work Order

4.2 Bidder shall submit following documents/ information as a part of Eligibility and Qualification

submissions. Eligibility and Qualification Submissions is defined in clause no

(a) Bid Security/EMD and Tender Fees as required under the Tender Notice section of this

Tender. The Bid of the Bidder shall summarily be rejected if it does not contain Bid Security

and Tender Fees.

(b) General information, Legal Status including Memorandum of Associations (MOA), Articles of

Associations (AOA) and Partnership Deed; as the case may be; as per Form No 2 in Section

(d) Solvency Certificate as per clause 4.1 (f).

(e) The Bidder is required to submit the annual income/ turnover from for last five financial years

and as certified by statutory auditors (As per Form No 3 in Section III).

(g) Registration certificate as per clause 4.1 (d).

(h) Notarized Power of Attorney to authorized signatory of Bidder (As per Form No 7 in Section

(i) Summary of Current Contract Commitments/ Works in Progress (As per Form No 5 in

Section III) and Evidence in terms of Work Order, LOA for the Work in progress as listed in

(l) Availability of Equipment (As per Form No 11 in Section III). An attested copy of ownership

proof for equipment as supporting documents shall be produced as per clause 4.1 (I).

TENDER DOCUMENT SMC

(m) Evidence in terms of necessary supporting documents AND client certificates (i.e., Completion

Certificate) for quantities of work executed as per clause 4.1(b) and 4.1(b1).(As per Form No

10 in Section III).

(n) Anti- Blacklisting certificate as per clause 4.1 (g)(As per the Form No 09in section III).

(r) Details of key personnel as specified in clause 4.1(e) and (As per Form No 6 in Section III)

(u) If Necessity Arise, Bidders shall provide required documents satisfactory to the Employer as

the Employer shall request.

(v) Additional information regarding litigation, debarment, arbitration, etc. (As per Schedule B of

Section IV (A)).

(w) Signed Copy of Addenda and corrigendum if any.

(x) ANNEXURE-A(As per SECTION VII)

(y) ANNEXURE-B(As per SECTION VII)

(z) ANNEXURE-C(As per SECTION VII)

(aa) ANNEXURE-D(As per SECTION VII)

(bb) Undertaking of site visit (As per Form No 12 in Section III)

All the documents comprising the Eligibility and Qualification submission shall be signed by

Authorized Signatories of Bidder.

It is to be noted that Bidder shall have to submit all qualification documents (as mentioned in

qualifying criteria), forms, schedules and other supporting documents in electronics (soft)

format only. Technical bid & Price bid are not to be submitted in physical form. Please note

that non-submission of Prequalification documents, forms, schedules and other supporting

documents as well as price bid does not absolve the bidders from any liability created from the

bid conditions and bidding process. Technical bid in Hard copy shall be submitted by

successful bidder upon intimation from SMC afterwards.

4.3 Disqualification

Even though the Bidders may meet the above criteria, they are subject to be disqualified for any

of the following reasons:

a) Misleading or false representation in the forms, statements and attachments submitted under

b) Record of poor performance such as abandoning the work, rescinding of contract for which the

reasons are attributable to the non-performance of the contractor, consistent history of litigation

awarded against the applicant or financial failure due to bankruptcy.

c) Has been identified by the Employer as poor performer in implementation of ongoing Surat

Municipal Corporation’s/ or other Government department or Local Body’s works.

4.4 Debarment/ Black Listing

Notwithstanding the above, the Employer may debar or blacklist any of the bidder(s) for their

misleading or false representations in the form’s statements, etc. for the period to be decided by the

4.5 One Bid per Bidder

Each bidder shall submit only one bid either as a single bidder. A bidder who submits more than

one bid under this contract will be disqualified.

TENDER DOCUMENT SMC

5 Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of his bid and the

Employer will in no case be responsible or liable for those costs.

6.1 The bidder is advised to visit and examine the Project Site of Works and its surroundings and

obtain for itself on its own responsibility all information that may be necessary for preparing the

bid and entering into a contract for construction of the Works. The costs of visiting the Site shall

be at the bidder's own expense.

6.2 The bidder and any of its personnel or agents will be granted permission by the Employer to

enter its premises and lands for the purpose of such inspection, but only upon the express

conditions that the bidder, its personnel and agents, will release and indemnify the Employer

and its personnel and agents from and against all liability in respect thereof and will be

responsible for death or personal injury, loss of or damage to property and any other loss,

damage, costs and expenses incurred as a result of the inspection.

6.3 The bidder shall provide an affidavit on aRs300/- government stamp paper in the format as

attached FORM-12 in Section-III with the submission of Tender copy.

7 Eligible Material, Equipment and Services

At the Employer's request, the bidder having offered the lowest evaluated Price Bid may be

required to provide evidence of the origin of materials, equipment, and services to the

satisfaction of the Employer.

TENDER DOCUMENT SMC

B. Bidding Documents

8 Contents of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and should be read in

conjunction with any Addenda issued in accordance with Clause 10:

SECTION DESCRIPTION

INVITATION FOR BID (IFB)

I INSTRUCTIONS TO BIDDERS (ITB)

II CONDITION OF PARTICULAR APPLICATION

III QUALIFICATION INFORMATION FORMS

IV(A) GENERAL CONDITIONS OF CONTRACT

IV(B) SPECIAL CONDITIONS OF CONTRACT

V TECHNICAL SPECIFICATIONS

VI BILL OF QUANTITIES

VII FORMAT OF SECURITIES, FORMS OF ACCEPTANCE AND FORM OF

TENDER DOCUMENT SMC

VOLUME 2: FORM OF PRICE BID

(Can be seen online and to be submitted online through https://smctender.nprocure.com)

8.2 The bidder is expected to examine carefully the contents of all the above bid documents. Failure

to comply with the requirements of bid documents will be at the bidder's own risk. Pursuant to

Clauses 24 and 26 of ITB, bids that are not substantially responsive to the requirements of the

bidding documents will be rejected.

8.3 Employer may ask, at its sole discretion, for additional information from bidders at any stage of

the bidding process.

9 Pre-Bid Meeting and Clarification of Bidding Documents

9.1 No Physical Pre-bid meeting shall be held. Bidders shall have to send their queries on email

address: [email protected] on or before Dt. 26/02/2026 and Time: up to 11:00 hrs.

Answers to the queries shall be uploaded on the website www.smctender.nprocure.com and if

possible circulated electronically.

9.2 Any modification of the bid document, which may become necessary as a result of the pre-bid

meeting, shall be made by the Employer exclusively through the issue of an Addendum

pursuant to Clause

10 Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by

10.2 Any addendum thus issued shall be part of the bidding documents. The addendums shall be

posted on www.smctender.nprocure.com. Bidders are required to regularly check the website for

10.3 To give prospective bidders reasonable time in which to take an addendum into account in

preparing their bids, the Employer may its sole discretion, extend as necessary the deadline for

submission of bid.

TENDER DOCUMENT SMC

C. Preparation of Bids

11 Language of Bid

The bid and all correspondence and documents related to the bid exchanged between the bidder

and the Employer shall be written in the English language. Supporting documents and printed

literature furnished by the bidder may be in another language provided they are accompanied by an

accurate translation of the relevant passages in the English language, in which case, for purposes of

interpretation of the bid, the English translation shall prevail.

12 Documents comprising the Bid

Eligibility and Qualification submissions specified in Clause 4.2 and defined hereunder shall be

submitted through online only (or specified otherwise), which shall comprise the following

a) Eligibility and Qualification Submissions

The following shall constitute the “Eligibility and Qualification Submissions” which are to

be submitted in online:

i) Tender Fees and Bid Security/EMD for an amount as specified in the Tender Notice

and in the form specified in Clause 16 of ITB. (Online and hard copy)

ii) Eligibility and Qualification Information as specified in Sub Clause 3, Clause 4.1 and

Clause 4.2 of ITB. These are detailed information lists which the bidder may carefully

review and provide as specified online.

iii) Any other material/ information required to be submitted in accordance with the

Instructions to Bidders (ITB).

b) Price Bid (Volume 2 of this Tender Document)

(Can be seen online and to be submitted online through https://smctender.nprocure.com)

The Price Bid shall consist of- Form of Price Bid which can be seen online as per Volume

of this Tender document and duly filled by filling percentage rates of above/below than

estimated cost mentioned in BOQ both in words and figures online through

https://smctender.nprocure.com.

The bidder shall submit the Price Bid online through e- tendering only. No Price bid in

physical form will be accepted and any such offer if received by SURAT MUNICIPAL

CORPORATION will be out rightly rejected.

The above Price Bid shall be submitted as per Volume 2 of this Tender (can be seen online)

before the Bid submission Date and time specified in Tender Notice section online through

www.smctender.nprocure.com. The Price Bid shall not be submitted in hard copy and shall

be submitted online as mentioned above only.

Dully filled and signed copies of all forms and necessary to shall be submitted online along

with Eligibility and Qualification Submissions.

It is to be noted that the following qualified bid/ qualification Documents and other necessary

shall be submitted in Hardcopy too.

• Earnest Money Deposit as mentioned in the tender,

• Tender Fee as mentioned in Section II (B),

TENDER DOCUMENT SMC

• Addenda corrigendum (if any)& Affidavit and undertaking duly signed by the contractor.

13.1 Unless stated otherwise in the bidding documents, the Contract shall be for the whole Works as

described in bidding documents, based on the percentage rate amount in the Bill of Quantities

submitted by the bidder.

13.2 The bidder shall fill in percentage rate above and below and total amount (Both in figures and

13.2 The bidder shall fill in percentage rate above and below and total amount (Both in figures and

words) for overall items of the works provided in the Bill of Quantities (the “Total Price Bid”).

14 All duties, taxes, and other levies except GST payable by the contractor under the contract, or for

any other cause shall be included in the rates, prices and total Bid Price submitted by the Bidder.

(GST will be paid extra).

14.1 GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/Successful

Bidder is bound to pay any amount of GST prescribed by the Govt of India as per the Term of

Contract agreed upon during the course of execution of this Contract. During the course of

execution of contract if there is any change in Rate of GST (Goods & Service tax) by the

Government, the same shall be reimbursed/recovered separately by SMC, subject to the

submission of original Receipt /Proof for the amount actually remitted by the Successful

Tenderer / Contractor to the Competent Authority along with a Certificate from Chartered

Account of Contractor / Successful Bidder certifying that the amount of GST paid to the

Government and the same shall be intimated / submitted / claimed within 30 (Thirty) days from

the date of payment Remittance of GST within stipulated period shall be the sole responsibility

of the successful Bidder / contractor, failing which, SMC may recover the amount due from any

other payable dues with SMC and decision of Municipal commissioner shall be final and

binding on the Contractor / Successful Bidder in this regard. Further, the non-payment of GST to

the Government may lead to the termination of contract and forfeiture of Security Deposit/

Performance Guarantee Amount.

Payment of GST (prevailing rates) on the amount payable under the contract to the Contractor

will be made by the Employer. Hence, it is the responsibility of the contractor to pay the GST to

the concerned Authority.

The rates quoted by the Contractor must be inclusive of all taxes prevailing on due date of bid

submission except GST. However, any subsequent changes in the tax structure by Government

after due date of bid submission will be compensated (+/-) on availability or submission of

factual documentation. Contractor will have to intimate Engineer regarding changes occurred in

the tax structure after bid submission. If the contractor fails to provide such information and if

any financial obligation may arise due to change in tax structure, same will be recovered from

the contractor.

GST will be paid separately on the bills. Hence, it is the responsibility of the contractor to

pay the GST to the concerned Authority.

The Construction labour welfare cess shall be deducted from R.A. bill of the contractor at the

prevailing rate. The current rate of labor cess is 1% of the capital amount.

If imposition of any other new Taxes / Duties / Levies / Cess or any other incidentals etc. or any

increase in the existing Taxes / Duties / Levies / Cess or any other incidentals etc. (Excluding

GST) are imposed during the course of the contract, the same shall be borne by the Contractor /

Successful Bidder only in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned therein

and the taxes shall be shown separately on the face of the invoice so as to claim as ITC by SMC.

TENDER DOCUMENT SMC

15 Currencies of Bid and Payment

15.1 The rates and the prices shall be quoted by the bidder in Indian Rupees only. In no circumstances

shall the price bid be quoted in any other currency except the INR.

16 Bid Validity

16.1 Bids shall remain valid for a period of 120 days (one hundred and twenty days) from the date of

opening of Price Bid.

16.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Employer

may request the bidders to extend the period of validity for a specified additional period. The

request and the responses thereto shall be made in writing. A bidder may refuse the request

without forfeiting his Bid Security. A bidder agreeing to the request will not be required or

permitted to modify his bid but will be required to extend the validity of his Bid Security for the

period of the extension, and in compliance with Clause 16 of ITB in all respects.

17 Bid Security

17.1 The value of EMD/Bid Security is Rs.4,83,000/- to the extent of 100% in the form of Demand

Draft or pay order OR 50% In form of Demand Draft or Pay order & 50% in the form of Bank

Guarantee in favor of Commissioner, Surat Municipal Corporation, Surat (B.G. shall be as per

Form No. 1 of Section VII for bid Security) from the Bank given in Form 5of section VII

payable at Surat only. The validity of Bank Guarantee submitted as EMD shall of 180 days from

Bid Submission Date and shall be liable for extension in future

17.2 The earnest money deposit in the form of FDR or Cheque shall not be accepted.

EMD should be in the form of Demand Draft/Pay Order should be from Nationalized/Schedule

Banks, while Bank Guarantee for the purpose of this tender shall be from Approved Bank only

(See Form no. 5 of Section VII).

17.3 Any bid not accompanied by Tender Fee and an acceptable Bid security and not secured as

indicated in Sub Clause 16.1 and 16.2 of ITB above shall be out rightly rejected by the

Employer as non–responsive and Bid Shall be considered as not in compliance with

requirement of Bid Documents.

17.4 The earnest money/Bid Security of the unsuccessful bidders other than mentioned in 16.5 shall

be returned as promptly as possible, on finalization of acceptance/rejection of the tenders

received or as decided by the SMC.

17.5 The EMD/Bid Security of the successful bidder, and second and third lowest tenders, will be

returned/ discharged when the successful bidder has furnished the required Initial Security.

17.6 Bid Security is non-interest-bearing deposit.

17.7 The Bid Security may be forfeited-

a) if the bidder withdraws or modifies his bid during the period of bid validity;

b) if the bidder does not accept the correction of his bid price, pursuant to Clause 27;

c) in the case of a successful bidder, if bidder fails within the specified time limit to:

i) Furnish the required Performance Security, or

ii) Sign the Agreement given in Form no. 4 of Section VII.

18 Alternative Proposals by Bidders

Bidders shall submit offers, which comply with the requirements of the bidding documents,

including the conditions of contract, basic technical design as indicated in the Drawings and

Specifications. Conditional offer or alternative offers will not be considered further in the

process of bid evaluation. Bids based on alternative designs shall not be considered.

19 Format and Signing of Bid

19.1 All witnesses and sureties shall be persons of status and probity and their full names,

occupations and addresses shall be printed below their signatures. All signatures shall be dated.

TENDER DOCUMENT SMC

D. Submission of Bids

20 Sealing and Marking of Bids

The bidder shall submit the Bid in two parts, the Eligibility & Qualification Submissions and

the Price Bid pursuant to clause 12 of this ITB.

20.1 The bidder shall seal and send the demand drafts (relevant to tender fee, bid security (EMD)&

Affidavit, undertaking, and addenda corrigendum (if any)) in original in separate covers. Cover

shall be the outer cover. Cover 2 shall contain documents. The main outer Bid envelope shall be

marked as follows:

Construction of Cement Concrete Pavement & allied works on 30.00 mt. T.P. Road from

Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in T.P.S.NO. 25 (Mota

Varachha) in New East (Sarthana) Zone.

Eligibility and Qualification Submissions – The following details are to be submitted online on

www.smctender.nprocure.com

i. P.Q. documents along with all necessary supporting documents.

ii. Tender Document fees and EMD Detail.

iii. Affidavits and undertakings on Non judicial stamp paper Rs.300/.

iv. Addenda Corrigendum, If any.

The following details shall also be submitted in hard copy at prescribed address:

ii. Earnest Money Deposit

iii. Affidavits and Undertakings on Non judicial stamp paper Rs.300/-.

iv. Addenda Corrigendum, If any.

Please note that price bid shall not be submitted in hard copy under any circumstances. This will

hold the tender liable for rejection.

20.2 The cover containing above documents specified above in clause no 19.1 shall be placed under

the main outer envelope. The main outer envelope shall:

a) Be addressed to the Employer at the following address and shall be sent through Speed

Post/RPAD only.

Chief Accountant Shri,

Surat Municipal Corporation,

Mugalisara, Surat-395003.Gujarat.

b) Bear the following identification:

1. Tender notice no.: DMC/NEZ/28/2025-26

2. Department/Zone : New East (Sarthana) Zone.

Name of work: Construction of Cement Concrete Pavement & allied works on 30.00 mt.

T.P. Road from Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in

T.P.S.NO. 25 (Mota Varachha) in New East (Sarthana) Zone.

Have endorsement on outer cover:

Do not open before Dt.12/03/2026.

20.3 If the outer envelope is not sealed and marked as above, the Employer will assume no

responsibility for the misplacement or premature opening of the bid.

TENDER DOCUMENT SMC

20.4 The Price Bid (Volume 2 of this Tender Document) shall be submitted online in the format

specified in Volume 2 of this Tender (can be seen online) by filling percentage rates over BOQ

through e- tendering only. No Price bid in physical form will be accepted and any such offer if

received by SURAT MUNICIPAL CORPORATION will be out rightly rejected.

The above Price Bid shall be submitted as per Volume 2 of this Tender (can be seen online)

before the Bid submission Date and time specified in Tender Notice section online through

www.smctender.nprocure.com. The Price Bid shall not be submitted in hard copy and shall be

submitted online as mentioned above.

20.5 The Technical Bid (Vol. I,II&III) when intimated shall be submitted to Surat Municipal

Corporation later on.

21 Deadline for Submission of Bids

21.1 Refer “Schedule of E tender” & “General terms & conditions” mentioned in the E tender

invitation notice. Bidder shall quote their offer in electronic format only on website https://

smctender.nprocure.com on or before Dt.05/03/2026 up to 10.00 hrs.

21.2 The Employer may, at his discretion, extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10 of ITB, in which case all rights and obligations of the

Employer and the bidders previously subject to the original deadline will thereafter be subject to

the deadline as extended.

22.1 Any bid received by the Employer after the deadline for submission of bids prescribed in Clause

20 above will be rejected returned unopened to the bidder.

22.2 No bid may be modified or withdrawn after the deadline for online submission of bids

22.3 Withdrawal or modification of a bid between the deadline for online submission of bids and the

expiry of the original period of bid validity specified in Clause 15 above or as extended pursuant

to Clause 15 above shall result in the forfeiture of the bid security pursuant to Clause 16 above.

23 Modification and Withdrawal of Bids

23.1 The bidder may modify or withdraw his Eligibility and Qualification Submissions after bid

submission, provided that written notice of the modification or withdrawal is received by the

Employer prior to the deadline for submission of bids/Bid Due Date. Any modifications in

respect of Eligibility and Qualification Submissions shall be submitted in separate sealed

envelope duly marked so.

23.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and delivered

in accordance with the provisions of Clause 19, with the outer and inner envelopes additionally

marked "MODIFICATIONS" or "WITHDRAWAL" as appropriate.

23.3 No bid shall be modified by the bidder after the deadline for submission of bids.

23.4 Withdrawal of a bid during the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified in Clause 15 may result in the forfeiture of the

Bid Security pursuant to Clause 16 of the ITB.

TENDER DOCUMENT SMC

E. Bid Opening and Evaluation

24 Opening of Eligibility and Qualification Submissions

The Employer will open the Technical Bid online and Eligibility and Qualification

Submissions (submitted online) on the date, time and place specified in Tender Notice and IFB

section. In the event of specified date of bid opening being declared as a holiday for the

Employer, then if possible, Technical Bid (Online) and Eligibility and Qualification

Submissions will be opened at the appointed time and location on the next working day.

24.2 Bids for which acceptable notice of withdrawal has been submitted pursuant to Clause 22 shall

not be opened and shall be returned.

24.3 Envelopes marked Eligibility and Qualification Submissions shall then be opened. Bidder’s

names, ‘Modification of Eligibility and Qualification Submissions’, the presence/or absence of

Bid Security, the amount and validity of Bid Security and Tender Fee furnished with each bid

and such other details, as the Employer may consider appropriate will be announced by the

Employer at the opening.

24.4 If any Bid contains any deviation from the Bids documents and /or if the same does not contain

Bid security and Tender Fee in the manner prescribed in the Bid documents, then that Bid will

be rejected and the Bidder informed accordingly.

24.5 The Price Bid shall not be opened at this stage.

25 Examination of Eligibility and Qualification Submissions and Determination of Eligibility

and Qualifications

25.1 Prior to evaluation of Eligibility and Qualification Submissions, the Employer will determine

whether the bid is accompanied by the required Bid Security and Tender Fee.

25.2 If the Bid Security furnished does not conform to the amount and validity period as specified in

the Invitation for Bids and has not been furnished in the form specified in Clause 16 and not

from the list of Approved Banks, the bid shall be rejected by the Employer as nonresponsive

and the Bids will be returned to the bidder.

25.3 Subject to confirmation of the Bid Security by the issuing bank, the Eligibility and

Qualification Submissions of bidder will be taken up for further evaluation. In case, the Bank

does not confirm the Bid Security, the bid shall be rejected as non-responsive and no further

evaluation carried out for that particular bidder.

25.4 The Eligibility and Qualification Submissions will further be examined to determine whether

the bid has been properly signed and meets the eligibility and qualification criteria as per

clause 3 and clause 4 of Instruction to Bidders section, has the required available bid capacity

and is accompanied by the requisite certificates/ documents, undertaking and other relevant

information specified in the bid documents and is substantially complied with the requirement

of the bidding documents and provides any clarification for ascertaining the correctness of the

information/ details that the Employer may require pursuant to Bid Evaluation.

25.5 If the Eligibility and Qualification Submissions is not complied with eligibility and

qualification requirements of bidding documents, it will be termed as non-responsive and

rejected by the Employer. It will not subsequently be made in compliance with bidding

documents by correction or modification or withdrawal of the non-conforming deviation or

TENDER DOCUMENT SMC

reservation. The Employer at its sole discretion, reserves the right to ask for further

information/ documents from the bidder/s.

25.6 Bidders whose bids meet eligibility and qualification requirements of bidding documents

specified in Clause 3 and 4 of ITB and submitted required Tender Fees and Bid Security in

accordance with clause 16 shall be termed as technically responsive bids.

25.7 The Price Bid of those bidders whose Eligibility and Qualification Submissions is determined

to be non-responsive and not in compliance with the requirement of bidding documents

pursuant to this Clause 24 shall not be opened.

26 Opening of Price Bids

26.1 Price Bids of the bidders whose bid capacity has already been exhausted shall not be opened on

the bid opening date.

26.2 Price Bids of those bidders whose Eligibility and Qualification Submission has been determined

to be in compliance with bidding document and responsive in accordance with Clause 24 (i.e.

meeting eligibility criteria specified in clause 3, qualification criteria specified in clause

4,submitted all necessary documents specified in clause no 4.2, and submitted required Tender

Fee and Bid Security, shall be opened in presence of the bidders or their representatives who

choose to attend on the date intimated to such bidders. In the event of specified date of Price Bid

opening being declared a holiday for Employer, the ‘Price Bids’ shall be opened at the appointed

time and location, if possible, on the next working day.

26.3 The prices quoted by the bidders meeting the bid capacity criteria will be compared (i.e., Total

Bid Price quoted by the bidders shall not exceed their respective Bid Capacity) and would be

considered for determination of responsiveness of Price Bids pursuant to clause

26.4 The names of the bidders whose Eligibility and Qualification Submission is found to be

substantially responsive (as per clause no 24 and 25.1, 25.2,25.3), the bid prices, the total

amount of each bid, any discount, and such other details, as the Employer may consider

appropriate will be announced by the Employer at the opening of the Price Bid. Any bid price,

which is not read out and recorded at the bid opening, will not be taken into account in Bid

26.5 Bidders or their representatives who are present shall sign attendance sheet evidencing their

26.6 The Employer shall prepare besides the record of bid opening, minutes of the Price Bid opening

including the information disclosed to those in accordance with Sub-Clause 25.4.

27 Examination of Price Bids and Determination of Responsiveness of Price Bid

27.1 The Employer will determine responsiveness of each Price Bid with respect to filled amount

against the Bill of Quantities, Technical Specifications, Drawings and other relevant requirement

of bidding documents.

27.2 A substantially responsive Price Bid is one which conforms to all the terms, conditions and

specifications of the bidding documents, without material deviation or reservation. A material

deviation or reservation is one (I) which affects in any substantial way the scope, quality or

performance of the Works; (II) which limits in any substantial way, inconsistent with the bidding

documents, the Employer's rights or the bidder's obligations under the Contract; or (iii) whose

rectification would affect unfairly the competitive position of other bidders presenting

substantially responsive Price Bids.

TENDER DOCUMENT SMC

27.3 If the Price Bid is not substantially responsive pursuant to this Clause 26.1 and 26.2, it will be

rejected by the Employer.

28 Correction of Errors

28.1 Price Bids determined to be substantially responsive will be checked by the Employer for any

arithmetic errors. Arithmetic errors will be rectified on the following basis: -

i) Where there is a discrepancy between the rates in figures and in words, the rate in words

will govern; and

ii) Where there is a discrepancy between the unit rate and the line-item total resulting from

multiplying the unit rate by the quantity, the unit rate as quoted will govern.

28.2 The amount stated in the Price Bid will be adjusted by the Employer in accordance with the

above procedure for the correction of errors and shall be considered as binding upon the

bidder. If the bidder does not accept the corrected amount of bid, his bid will be rejected, and

his Bid Security may be forfeited in accordance with Clause

29 Evaluation and Comparison of Price Bids

29.1 The Employer will evaluate and compare only those Price Bids which are determined to be

substantially responsive in accordance with Clause 26 and qualified for award of Contract in

accordance with Clause 3 and 4 of ITB.

29.2 In evaluating the Price Bids, the Employer will determine for each Price Bid the evaluated

Bid Price by adjusting the Bid Price as follows: -

a) Making any correction for errors pursuant to Clause 27 of ITB;

b) Making an appropriate adjustment for any other acceptable variations, deviations; and

c) Making appropriate adjustments to reflect discounts or other price modifications offered in

accordance with relevant clause.

29.3 After adjusting the bid prices as stated above, final bid evaluation will be done as follows:

a) Bidder needs to quote in percentage of rates (above /below as indicated in BOQ) against BOQ. It

is mandatory for further evaluation of bids & payment. Payment of items of each part/section of

BOQ shall be made as per quoted or later sanctioned percentage (whichever is lower) for each

part/section of BOQ.

b) Successful bidder will be decided based on overall percentage quoted above/below of Total

estimated amount as indicated in Vol-II for the complete project.

29.4 If the Bid of the successful Bidder is seriously unbalanced in relation to the Employer’s

estimate of the cost of the items of the Works to be performed under the Contract, the

Employer may require the bidder to produce detailed price analysis for any or all items of the

Bill of Quantities, to demonstrate the internal consistency of those prices with the construction

methods and schedule proposed. After evaluation of the price analysis, the Employer may

require that the amount of the performance security set forth in Clause 36 be increased up to an

additional 4 (four) per cent at the expense of the successful bidder to protect the Employer

against financial loss in the event of default of the successful bidder under the Contract.

29.5 The Employer reserves the right to accept or reject any variation, deviation, or alternative offer

except in case of structures where alternative offers are called for. Variations, deviations and

alternative offers and other factors which are in excess of the requirements of the bidding

TENDER DOCUMENT SMC

documents or otherwise result in unsolicited benefits for the Employer shall not be taken into

account in bid evaluation.

29.6 A bid, which is unrealistically lower then estimate and which could not be substantiated

satisfactorily by the bidder, may be rejected as non-responsive.

30 Rate Analysis

30.1 Requirement of submission of analysis by the contractor shall be complied and submitted to

the Employer or his nominee within the stipulated time fixed by the Employer or his nominee

failing which the bid shall be treated as non-responsive. After evaluation of the price analysis,

the Employer may require that the amount of the performance security set forth in clause

may be increased at the expense of the successful bidder to a level sufficient to protect the

Employer against financial loss in the event of default of the successful bidder under the

31 Clarification of Bids

31.1 To assist in the examination, evaluation and comparison of bids, the Employer may, at his

discretion, ask any bidder for authentication the correctness of the information/ details

furnished by him in his bid. Such request by the Employer and the response by bidder shall be

in writing or by email, but no change in the price or substance of the bid shall be sought,

offered or permitted except as required to confirm the correction of arithmetical errors

discovered by the Employer in the evaluation of the bids in accordance with Clause

31.2 Subject to Sub Clause 30.1, no bidders shall contact the Employer on any matter relating to his

bid from the time of bid to the time contract is awarded.

31.3 Any effort by the bidder to influence the Employer in the Employer’s bid evaluation, bid

comparison or contract award decisions may result in the rejection of his bid.

Information relating to the examination, clarification, evaluation and comparison of bids and

recommendations for the award of a contract shall not be disclosed to bidders or any other

persons not officially concerned with such process until the award to the successful bidder has

been announced. Any effort by a bidder to influence the Employer's processing of bids or

award decisions may result in the rejection of his bid.

TENDER DOCUMENT SMC

F. Award of Contract

33.1 Subject to Clause 33, the Employer will award the Contract to the bidder whose bid has been

determined to be substantially responsive to the bidding documents and who has offered the

lowest Evaluated Bid Price pursuant to Clause 28, provided that such bidder has been

determined to be (i) eligible in accordance with the provisions of Clause 3; and (ii) qualified in

accordance with the provisions of Clause 4 of ITB.

33.2 In case of overall bidder’s offer is less than 90% of the Engineer’s estimate of the cost of work,

additional security in the form as specified in Clause 36 for a period equal to the period of

contract and for an amount equal to the difference of the bidder’s offer and 90% of Engineer’s

estimate of the cost of work shall be delivered as per clause 36 hereof.

33.3 The employer reserves the right to award the whole package and/or only any section of tender to

a bidder with the lowest Evaluated Bid Price provided that such bidder satisfies the eligibility

criteria specified elsewhere in the Bid documents

34 Employer's Right to Accept any Bid and Reject any or all Bids

34.1 Notwithstanding Clause 32, the Employer reserves the right to accept or reject any bid and to

annul the bidding process and reject all bids, at any time prior to award of Contract, without

thereby incurring any liability to the affected bidder or bidders or any obligation to inform the

affected bidder or bidders of the grounds for the Employer's action.

35 Notification of Award

35.1 Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will

notify the successful bidder by email or confirmed by registered letter that his bid has been

accepted. This letter (hereinafter and in the Conditions of Contract called "the Letter of

Acceptance") shall name the sum which the Employer will pay the Contractor in consideration

of the execution, completion and maintenance of the Works by the Contractor as prescribed by

the Contract (hereinafter and in the Conditions of Contract termed "the Bid Price/Contract

35.2 The notification of award will constitute the formation of the Contract subject only to the

furnishing of a performance security in accordance with the provisions of Clause

36 Signing of Agreement

36.1 At the same time that the Employer notifies the successful bidder that his bid has been accepted,

the Employer will direct him to submit the Performance Security and attend the Employer's

office on a date determined by the Employer for signing the Form of Agreement specified in

section VII of this document.

36.2 Within 28 (twenty-eight) days of the date of signing the Form of Agreement, the successful

bidder shall, if required, have the same engrossed, have the correct amount of stamp duty

adjudicated by the Inspector General of Registrations and return the same duly signed and

executed on behalf of the successful bidder to the Employer.

36.3 Upon the furnishing by the successful Bidder of the Performance Security, the Employer will

promptly notify the other Bidders that their Bids have been unsuccessful and then release Bid

security of L1, L2 & L3 Bidders.

TENDER DOCUMENT SMC

37 Initial Security and Performance Security

37.1 Within 15 days of receipt of the Letter of Acceptance, the Successful Bidder is required to pay

Initial Security to the extent of 2% of Sanctioned Tender Amount plus Additional Security (if

required) in the form of D.D or FDR or pay order or in form of Bank Guarantee from Approved

Banks only in favor of Commissioner, Surat Municipal Corporation and payable at Surat. Initial

security deposit of 2 (%) will become refundable after payment of final bill, subject to deduction

of amount due for expenses, if any. The Bank Guarantee if submitted as initial security shall be

valid till 1 year post the date of completion of the work or shall be extended till further notice

from the department. Contractor will be liable to pay penalty as prevailing policy of Surat

Municipal Corporation for any gap between validity of Bank guarantee and its Renewal. The

List of Approved Banks is specified in Form no 5 of Section VII.

37.2 In case of overall bidder’s offer is less than 90% of the Engineer’s estimate of the cost of work,

Additional Security for the period equal to contract period and for the amount equal to the

difference of 90% of Engineer’s estimate and bidder’s offer for unbalanced bids as per sub

clause 32.2 above in accordance with the condition of contract.

Performance Security: The 2% of the Performance Security is to be deposited through

deduction from each running bills/final bill.

The amount recovered from the running bills as performance security shall not be allowed to

be transferred in the form of Bank Guarantee.

37.3 The initial security deposit at 2% of contract price submitted shall be refunded after payment

of final bill, subject to deduction of account due for expenses and remaining 2% of work done in

terms of performance security deposit deducted from the running and final bill shall be refunded

at the end of the defect liability period, after payment of final bill and after rectifying the defects

found and also after deducting dues, if any, as intimated by employer.

37.4 Failure of the successful Bidder to comply with the requirements of Sub-Clause 36.1 shall

constitute sufficient grounds for cancellation of the award of work and forfeiture of the Bid

37.5 If the security deposit is not paid within 15 days from the date of work order, then the penalty at

the rate of 0.065% per day of the amount of security deposit shall be charged. If, the security

deposit is not paid within one month with interest, necessary actions as per the conditions of

contract shall be taken.

37.6 Performance Security is non-interest-bearing deposit.

38 Corrupt or Fraudulent Practices

38.1 The Employer requires that Bidders/Suppliers/Contractors under this contract, observe the

highest standard of ethics during the procurement and execution of this contract. In pursuance of

this policy, the Employer.

(a) Defines, for the purpose of these provisions, the terms set forth below as follows:

i. corrupt practice: means the offering, giving, receiving or soliciting of anything of value

to influence the action of a public official in the procurement process or in contract

ii. fraudulent practice means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the Employer, and

includes collusive practice among Bidders (prior to or after bid submission) designed to

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establish bid prices at artificial non-competitive levels and to deprive the Employer of

the benefits of free and open competition.

(b) Will reject a proposal for award of work if Employer determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in competing for

the contract in question.

(c) Will declare a Bidder ineligible, either indefinitely or for a stated period of time, to be

awarded a SMC contract/contract if he at any time determines that the Bidder has engaged

in corrupt or fraudulent practices in competing for, or in executing, the contract.

38.2 The Employer will reject a proposal for award if he determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in competing for the contract in question.

The Employer will declare the firm ineligible, either indefinitely or for a stated period of time, to

be awarded a contract by Surat Municipal Corporation if it at any time determines that the firm

has engaged in corrupt or fraudulent practices in competing for the contract, or during execution.

Executive Engineer

New East (Sarthana) Zone

Surat Municipal Corporation

Date & Signature of the Contractor

TENDER DOCUMENT SMC

SECTION II (A)-CONDITIONS OF PARTICULAR APPLICATION

1. The selection process will lay high emphasis on the ability and competency of contractors to

do high-quality work within the given time schedule.

2. The onus of providing, all necessary company/project-related information, in an appropriate

manner and medium, so as to demonstrate the competency of the bidder and to allow proper

evaluation, will rest entirely on the Bidder.

3. All pages of the necessary Eligibility and Qualification Submissions have to be initialed by the

bidder. Further to above, Bidder is required to submit dully signed Bid copy (Vol. I, II & III)

after intimation from the department.

4. All information has to be submitted in the prescribed format only. Projects for which

incomplete information has been provided will not be considered for evaluation.

5. The scope of work, project description mentioned in the document is indicative and may

change during detail design.

6. Conditional bids will not be accepted and will be liable for rejection.

7. SMC’s decision for selection or rejection of the bidder shall be final and binding to all.

8. Bidder should provide information as mentioned in the prescribed forms for projects.

Information other than that related to similar projects shall not be considered for evaluation.

9. If Surat Municipal Corporation is convinced that the Bidder has resorted to material

misrepresentation or provided fraudulent information/ statement, the said Bidder will be liable

for disqualification/ rejection at any stage.

10. Proof for fulfillment of eligibility criteria should be submitted along with Eligibility and

Qualification Submission. If the Eligibility and Qualification Submission is submitted without

valid documents and without proof of eligibility criteria will be rejected.

11. Those who do not meet with the eligibility criteria need not submit the Bid.

12. Bids, which do not fulfill all or any of condition or are submitted incomplete in any respect or

are conditional tenders, will be rejected.

13. Engineer In-charge reserves the rights to reduce/ increase the scope of work and contract

without assigning any reason thereof.

14. All the expenses regarding the plant and its installation shall be borne by the contractor. The

contractor shall at his own expenses, provide erect, operate and maintain in sound and through

working condition all constructional plants/ machineries and temporary works to complete the

work within the time prescribed in the contract. He shall also at his own expense when so

directed by the Engineer-in-charge in writing shall,

(a) Add, extend or improve the plants and temporary works already on site.

(b) Remove and replace any time of plant or temporary work which in the opinion of the

Engineer-in-charge is unsafe, inadequate or unsuitable.

The issuing of any directions by the Engineer-in-charge as mentioned in the preceding sub-

Para shall not however relieve the contractor of any of his duties and representatives under the

contract in procurement by him plants / machines in working conditions.

TENDER DOCUMENT SMC

15. Explosive and Inflammable Materials:

The Owner/Employer does not anticipate use of any explosive or any inflammable material on

this work, however in the event, explosives of inflammable materials are to be used for the

execution of the works, the contractor shall at his own expense, obtain such license or licenses

as may be required for storing and using explosives and or inflammable materials and locate,

construct and maintain magazines if such and its required for storage in accordance with the

requirements of the relevant Government Rules in force. Such magazines shall be in the care

of competent watchman all the time. All these shall be done under intimation and after getting

assurance from Engineer in charge.

The contractor shall exercise utmost care while using explosives and or inflammable materials

not to endanger life or property and shall be solely responsible for any and all damages

resulting from their storage and use, and shall indemnify absolutely Owner/Employer and its

Officers and employees against any claim or liability arising out of any accident or violation of

any law, rules, orders etc.

16. Contractor shall have to make his own arrangements for water and electricity for the purpose

of construction work at site at his own expense.

17. If the contractor fails to execute the said works within prescribed time limit, the said work will

be carried out at the risk and cost by other contractors with 15 % supervision charges as may

be decided by the Engineer In-charge.

18. Availability of Drawings

The drawing and related details for the work prepared by the consultant and approved by SMC

shall be made available from the office of Engineer In-charge.

19. Office set up at site:

Contractor has to set up a site office at a centrally located area making it accessible from all the

work area, which shall be mutually agreed upon with SMC. The office shall have computer

facilities with printers and Internet connection for Email Correspondence ensuring faster

communication. Digital Camera with Data Transfer capabilities. The contractor shall take

photographs and prepare videography of site prior to commencement of work, during

construction and after completion of work as suggested and shall submit the same in soft and

hard copies to SMC. The Contractor is also required to provide office space for Project

Management Consultant/ Employer’s representative as directed by Engineer In charge.

20. Safety and Signage

Contactor has to arrange for the complete safety of the persons working for project, users of

the road i.e., public and vehicles adjoining property/ properties also. All the arrangements of

traffic drums, metal/fiber cones, traffic blinkers, traffic signs as per design, safety tapes etc. to

be arranged at site. Necessary florescent marking on traffic signs to be provided so that it

should be visible at night. During night working hours safety in charge personnel shall be

provided with florescent jackets.

21. Convenience of Traffic:

The contractor shall notify in writing to the Engineer in charge or representative of SMC of the

starting of any construction or other operation that may in any way to inconvenience or

endanger traffic, at the earliest possible date and minimum a week in advance to enable the

Engineer in charge to take action as per rules. Under no circumstances the contractor shall

close any road traffic without the permission of the Engineer in charge.

TENDER DOCUMENT SMC

Whenever necessary, temporary detours or diversions shall be made at service road also and

maintained for traffic by the contractor at his cost. Such diversions shall have a width of not

less than 7.5 meters throughout and shall be provided with necessary road signs clearly visible

at a distance by day or night. There shall be a preliminary warning by red flags by day and red

lamps/ blinkers by night at a distance of 150meter from the ends of diversion. All diversions

shall be clearly demarcated by white washed stones or other such means. The contractor shall

also prepare and get approved, the Work Zone Traffic Management Plan from concerned

department/ authority.

All operations necessary for the execution of works and for the construction of any temporary

works as shall be carried out so as not to interfere unnecessarily or improperly with public

convenience or with the access to the and occupation of public or private roads and foot paths.

Least possible obstruction shall be caused to traffic.

22. Tax, Duties on Materials

All charge on account of Goods and Service tax (GST) and other tax, etc. on material

procurement or any other component for the works from any source shall be borne by the

23. Submission of project schedule

Contractor shall submit the detailed Project schedule showing break up for the various tasks to

be performed in order of their occurrence during the project in Microsoft Project/Primavera

24. Water Supply: The contractor shall arrange at his own cost, a suitable supply of potable

water for the construction of the works. The Contractor is required to provide Test

certification of Water quality from approved laboratory to Engineer-in-charge for its approval

prior to its use for Construction Work. All cost related to water supply shall be borne by the

FOR WATER CHARGE (As per City Engineer Note No.386, dtd.30/7/2012)

In case of Municipal Network or distribution center available or not at nearby area-

Contractor has to make his own arrangement for construction work whether from private

boring or tankers. Contractor has to submit test report of water weather it is of good quality for

construction work or not and contractor has to inform about it within 30 days of starting the

work. Contractor shall have to inform in writing in the case of using or making own

arrangement of water for the purpose of this work before starting the work.

If a contractor wants to use Municipal Water, he has to follow procedure within below:

a) Contractor has to apply for water connection by Municipal Licensed plumber in

prescribed form.

b) Contractor has to follow all procedure at his own expenses.

c) According to rule of Surat Municipal Corporation issued bill to contractor for

consumption of water, contractor has to pay it within stipulated time and to submit

one copy of bill and payment receipt to concern department. If contractor fail to pay

the amount of bill/paid receipt, it can be recovered from contractor's bill.

TENDER DOCUMENT SMC

d) If Municipal Corporation network is not available then Contractor can make

arrangement of water tanker from nearby distribution center after depositing required

e) After completion of work contractor has to cancel the water connection and inform

the concerned department.

f) If the network and distribution center/network are both not available in that case

contractor has to make his own arrangement for good quality construction water and

has to follow option-1.

25. Electricity:

The Contractor is required to make its own arrangement, at its cost, for obtaining electricity

connection. Payment of all costs in this regard will be the responsibility of the contractors. In

case if there is any delay in supply of power at site or any interruption or fault in the power

during the work. No compensation shall be paid for idle labor staff, machineries and for use of

diesel operating sets etc. as the case may be and no extra time limit shall be granted. In case of

failure of the non-payment of power consumption charges, SMC reserves the right to deduct

the same from the RA/ Final Bills of the contractor.

FOR ELECTRICITY CHARGE

The contractor shall make his own arrangement at his cost for electric supply required for

operating various plants and machineries required for the works and for general lighting

purpose for site, office labour colony etc. The energy bills shall also be paid by the contractor.

26. The contractor will be required to arrange for total station survey for carrying out the work

and for measurements wherever needed as per the instruction of the Engineer in-charge. No

extra payment shall be made towards this.

27. Contractor shall have to deploy adequate plant, machinery, manpower, equipment, DG set,

supervisory staff etc. to carry out simultaneous work on all locations.

28. Accident liabilities:

The contractor shall be responsible for all liabilities under workman compensation act, and

other relevant acts as under:

(a) Contractor shall take all necessary safety precautions during execution of work to

avoid any type of accident at project site & plant site. No work shall continue at site in

absence of necessary and adequate safety measures.

(b) Any accidents occurring at project & plant site during the contract period shall be the

sole responsibility of the contractor.

(c) Contractor shall inform the owner regarding any accidents occurring at site within

Executive Engineer

New East (Sarthana) Zone

Surat Municipal Corporation

Date & Signature of the Contractor

TENDER DOCUMENT SMC

SECTION II (B) – MEMORANDUM

Items Particular Conditions for this Contract

Construction of Cement Concrete Pavement & allied works on

30.00 mt. T.P. Road from Mantra Chowk To 90.00 Mt. Outer Ring

Road Via Gopin Gam in T.P.S.NO. 25 (Mota Varachha) in New

East (Sarthana) Zone.

2 Length of the Road Total Length of the Corridor: 0.650 km

Estimated Value of the

• The amount of EMD is Rs. 4,83,000/-

• 100% in the form of Demand Draft or pay order OR 50% in

the form of Bank Guarantee & 50% In form of Demand Draft

4 Earnest Money Deposit or Pay order of Nationalized/ Scheduled Bank only in favor of

Commissioner, Surat Municipal Corporation, Surat through

enlisted in form 5 Bank to SMC only and payable at Surat

Rs.6,000/- + 18% GST = Rs.7,080/- In form of Account Payee

5 Tender Fee Demand Draft payable in favour of “The Commissioner, Surat

Municipal Corporation”.

(i) Initial Security Deposit • @ 2% of the Sanctioned Tendered Amount

(ii) Performance security:

6 • @ 2% of the work done amount which will be deducted from

To be deducted from each

each running and final bill.

running bills as

@ 5% of total amount of work done from each interim(running)

@ 5% of total amount of work done from each interim(running)

Deduction of Retention

7 bill, which will be released along with the Final Bill.

Money from each RA Bill

Time allowed for the

completion of work from

8 12 months (Excluding Monsoon)

date fix in a written order

Note: Monsoon period (Equal to 90 days) from 15th June to 15th September will be excluded for

calculating mile stones. It is important to note that not meeting the specified mile stones within

the stipulated time allocated for it shall be considered as “FUNDAMENTAL BREACH OF

CONTRACT” and based on this the work can be terminated by the employer.

9 Tender validity period 120 days from the date of opening of price bid.

1. The Employer is: Surat Municipal Corporation, Mugalisara,

Surat- 395 003, Gujarat.

2. Hard copy submissions shall be submitted to: Chief

Accountant, Surat Municipal Corporation, Mugalisara, Surat-

3. Price Bid shall be submitted online through

https://smctender.nprocure.com before time and date specified

in List of Important Dates.

TENDER DOCUMENT SMC

Milestone of Work

Completion Period in Months

30 days from the date of

Milestone of Work MS-1

Notice to Proceed with works.

Completion (Asper section 60 days from the date of

IV (A) clause 38 of GCC Notice to Proceed with works.

240 days from the date of

Notice to Proceed with works.

360 days from the date of

Notice to Proceed with works.

Amount of liquidated

12 0.2% of contract price per day of delay

Limit of liquidated

13 10% of sanction tender account

Defect liability period shall be

1. For CEMENT CONCRETE & BITUMINOUS ROAD

WORKS, PAVEMENT QUALITY CONCRETE (PQC) is

60 Months from the date of completion of entire project.

2. For FOOTPATH, WALKWAY, PARKING, SEATING

AND CYCLE TRACK WORK 12 Months from the date of

completion of entire project.

14 Defect Liability Period 3. For ROAD SIGNAGES, 12 Months from the date of

completion of entire project.

4. For STREET LIGHTING & ELECTRICAL WORKS,

06 Months from the date of completion of entire project.

5. For HORTICULTURE Woks, 06 Months from the date of

completion of entire project

6. For Defected panels of PQC (due to surface cracks or any

other reason as per IRC-15:2012 DLP shall be, 84 Months

from the date of awarding certificate of work completion.

15 Joint Venture/ Consortium Joint Venture/ Consortium is not allowed.

16 Sub-contracting Sub-Contracting work is not allowed.

Variation permitted upto +5% of the sanction tender price/

Whether water charge shall

Contractor shall have to arranged water for execution, curing. etc.

18 have to be paid by the

at his own cost.

Date & Signature of the Contractor\

Executive Engineer

New East (Sarthana) Zone

Surat Municipal Corporation

TENDER DOCUMENT SMC

SECTION III – QUALIFICATION INFORMATION FORMS

Form Number Particulars

1. Letter of Bid

2. General Information

Turnover, Profit and Net worth of last three years from civil construction

contractual activities only duly audited.

4. Summary of similar projects completed in last Seven years

5. Summary of Current Contract Commitments/Works in Progress

6. Details of availability of key personnel

7. Power of Attorney

8. Affidavit on stamp paper stating that Bidder has provided true information

9. Anti-Black listing Information

10. Quantities of work executed during last 7 Years

11 Availability of equipment’s

12 Affidavit for site visit

Date & Signature of the Contractor Executive Engineer

New East (Sarthana) Zone

Surat Municipal Corporation

TENDER DOCUMENT SMC

(On the letterhead of the bidder)/ (Online only)

Dy. Municipal Commissioner,

On behalf of Surat Municipal Corporation (The Employer)

Subject: With respect to tender for

Construction of Cement Concrete Pavement & allied works on 30.00 mt. T.P. Road

from Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in T.P.S.NO.25

(Mota Varachha) in New East (Sarthana) Zone.

With respect to above mentioned subject, we are pleased to submit the bid. This offer is subject

to all terms and conditions contained in the tender document. We have not made any changes either

directly or indirectly in terms and conditions of the Tender. In additions to terms and conditions of this

tender, we are not given any written or oral promise from the Employer.

The EMD details are as follows:

Amount: Rs.4,83,000/-, DD No./ Pay Order No/Bank Guarantee No._______________________

Payable at Surat on Bank: ____________________________________

The Tender Fee Draft details are as follows:

Payable at Surat on Bank: ____________________________________

We are pleased to submit the following towards the same.

1) Eligibility and Qualification Submissions, etc. (online)

2) Price bid through e- Tendering. (online)

We are fully aware that the Employer has a right to accept any tender or reject any/ all tenders without

giving any reason and upon rejection of tender/ tenders we shall not be entitled to any right with related

to the Employer.

We have thoroughly read and understand all the terms and conditions of this tender and promise to

observe all the terms and conditions of this tender. We have signed and sealed each and every page of

this tender document.

(Signature and stamp of the Bidder with date)

TENDER DOCUMENT SMC

General Information

All Bidders are required to furnish the information in this format.

1 Type of the Bidder

(Company/Partnership):

2 Name of firm/s

3 Head office address

4 Year of incorporation/ registration

5 Local office address (if any)

6 Telephone & Contact Details of

Concerned person/s with name & position

7 Email address

8 Place of incorporation/ registration

9 Main field of business

All Bidders are required to furnish the documents such as MOA, AOA, Partnership Deed, Sales

tax registration, GST Number, Factory and Shop & Establishment registration as may be

(Signature and stamp of the Authorized signatory of Bidder with date)

TENDER DOCUMENT SMC

Turnover, Profit and Net worth of last three years from civil construction contractual

activities only duly audited.

Name of Bidder:

A Annual Turnover

All Bidders individually must complete the information in this form. The information supplied shall be

the annual turnover of the Bidder in term of the amounts billed to clients for each year for work in

progress or completed.

Annual turnover for the following years

Year Turnover (in Rs.)

Average of last 5years

(Such turnover certificate as certified by Statutory Auditor/ Registered Chartered Accountant shall have to be

B Profit and Net worth

Year Profit (in Rs.) Net worth (in Rs.) *

Net worth*: = Equity Capital + Reserve and Surplus - Revaluation Reserve - Accumulated losses - Intangible

(Above statement /certificate as certified by Statutory Auditor/ Registered Chartered Accountant shall have to be

(Seal and Signature of Statutory Auditor / Registered Chartered Accountant with Registration

(Also provide front page copies of audited financial statements for last three years)

TENDER DOCUMENT SMC

Summary of Similar nature of projects (as defined in clause 4.1(b) of ITB) completed in

last seven years.

(2019-20 to 2025-26 and till date)

Bidders shall provide information on such similar projects executed during last 7 years in the form of a

table as given below:

Name of Bidder:

Name of Name of Name of Contract % of Total Actual Actual Evidence

Employer contract, consulting amount participation Value of date date of provided

location Engineer or in Indian of company work of work from

and agency Rupees& in the project completed start completion client

nature responsible date of if project is and of (Form

of their for contract completed as certified in work 3A, etc.)

work supervision Prime Indian

Contractor of Rupees

Bidder shall provide evidences in terms of Work Orders & project completion certificates from client

for all mentioned projects from clients.

TENDER DOCUMENT SMC

Summary of Current Contract Commitments/ Works in Progress& possible future

prospects of work in which bided

Bidders must provide information on its current commitments on all similar civil contracts that have

been awarded or for which a letter of intent or acceptance has been received, or for contracts

approaching completion, but for which full completion certificate has yet to be issued.

of Name of participation

Contract of work

contrac consulting of company Evidenc

amount comple Actual

Name of t Engineer or in the project Actual date e

in Indian ted and date of

Employe locatio agency if project is of work provide

Rupees certifie start

r n and responsible completed as completion d from

& date of d in works

nature for Lead member client

contract Indian

of their supervision of Joint

Bidder shall provide evidences in terms of Work Orders, Letter of Acceptance, etc. for all such projects

mentioned in the table. If the work has to be carried out under Joint Venture, the share of each Joint Venture

partner has to be indicated.

Work completed Performa for declaration regarding works on hand with the tenderer:

Name Date of Brief

Sr. Stipulated previous Remaining/ Name Litigation Document

of work Tender issue of details of

period of month to outstanding of /dispute if supporting

No. with Cost work

completion the commitments

Client any the details

place order any

ALL PROJECTS BIDDED LIST OF PROJECTS BIDDED BUT NOT AWARDED.

Employer Consultant Location and Expected Staff Position in

of Supervising, description of Percentage part Date of bid date of connected on Bid if

Employer if any Company award the project known

NOTE: - A Certificate from Qualified Chartered Accountant shall be attached.

TENDER DOCUMENT SMC

Details of Project Manager and Key Personnel

Name of Work: Construction of Cement Concrete Pavement & allied works on 30.00 mt.

T.P. Road from Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in

T.P.S.NO.25 (Mota Varachha) in New East (Sarthana) Zone.

The Bidder shall provide the details and information of availability of key personnel in table

provided below. (See Clause 4.1 (e) of Instructions to Bidders section):

Name of the Exp. in / Skill

Sr. No. Designation Qualifications Total Experience

Employee set work

Bidder is also required to provide the CVs along with qualification certificates of all personnel

as mentioned in the table above in the following format:

2 Qualification

Project details on which Name of the Project:

3 personnel has working Details of the Project:

experience Tenure for which the personnel worked on that Project:

Any other important

5 Signature of the personnel

TENDER DOCUMENT SMC

Power of Attorney

(On a Stamp Paper of appropriate value also notarized)

(Applicable in case of bid not being signed by the person directly authorized by the firm)

Dy. Municipal Commissioner

Surat Municipal Corporation, Surat.

REF: Your Tender Ref.: <Name of the tender, tender no., Issue date, etc.>

<Bidder’s name> hereby authorizes <Designated Representative’s name> to act as a representative of

<Bidder’s name> for the following activities vide its Board Resolution/ Power of Attorney attached

To attend all meetings with Surat Municipal Corporation or other entities associated with tender for

“Construction of Cement Concrete Pavement & allied works on 30.00 mt. T.P. Road from Mantra

Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in T.P.S.NO.25 (Mota Varachha) in New East

(Sarthana) Zone.” and to discuss, negotiate, finalize and sign any bid or agreement and subsequent

Yours faithfully,

<Signature of appropriate authority of the Bidder >Name of

appropriate authority of the Bidder:

<Signature and name of the Designated Representative of the Bidder for acceptance of this Power of

<Name of Bidder >

Encl: Board Authorization

TENDER DOCUMENT SMC

It is certified that the information furnished here in and as per the document submitted is true and

correct and nothing has been concealed or tampered with. We have gone through all the conditions of

tender and are liable to any punitive action for furnishing false information/ documents.

Dated this ____ day of _______

In the capacity of duly authorized to sign bids for and on behalf of:

To be signed by:

Authorized Signatory with name and designation

TENDER DOCUMENT SMC

Anti-Blacklisting Certificate

(On a Stamp Paper of Rs.300)

(To be provided by Bidder)

I M/s. _________________ (Name of the Bidder along with name and address of registered office)

hereby certify and confirm that we or any of our promoter/ s/ director/s are not barred by Government

of Gujarat (GoG)/ any other entity of GoG or blacklisted by any state government or central

government/ department/agency/local self-Government/Surat Municipal Corporation in India from

participating in Project/s, either individually or as member of a Consortium as on _______ (Bid

Submission Date).

We further confirm that we are aware that our Bid for the captioned Project would be liable for

rejection in case any material misrepresentation is made or discovered with regard to the requirements

of this Tender at any stage of the Bidding Process or thereafter during the agreement period. Dated this

To be signed by:

Authorized Signatory with name & designation

Name of the Bidder

TENDER DOCUMENT SMC

Quantities of work executed from F.Y. 2019-20 to till last date previous

month in which of online tender is invited (Clause 4.1 (b1))

Name of the Bidder:

Name of Name of

Year Quantity of work performed in Cum Remarks

PQC work using Concrete work Indicate

Bituminous (Cum)

Slip Formwork contract

NB: Bidders are required to submit supporting documents such as client certificates, not less than

Executive Engineer, as evidence for each work and quantity mentioned as above.

Sign and Seal of the Bidder.

TENDER DOCUMENT SMC

Availability of Equipment’s (Clause 4.1 (h))

Item of equipment Tender Requirement Availability with Bidder

Requirement Capacity Actual Owned,

Number Quantity Leased or

provided Actual procured or to

Capacity be procured Remarks

For Cement Concrete Road work

Fully Automatic Concrete 1 60 cum/hr

Batching or above

Concrete Transit mixer

Concrete Slip form paver 1 3 to 5m

finisher with electronic sensor wide

and automated dowel bar

inserter with texturizing &

curing compound sprayer

Screed vibrators 2 -

Needle vibrator 2 60 mm

Diamond cutter 2 -

Vibratory Road Roller 2 8 to 10 MT

Tandem Roller 2 8 to 10 MT

Pneumatic Tyred Road Roller 1 10-12 MT

Tipper or dumpers 5 7 cum

For Bituminous Road work

Disc Harrowing and/or 1 Nos. -

Grader 1 Nos. -

1 Nos. 100 TPH or

Sensor paver finisher 1 Nos.

1 Nos. 80 TPH or

Hot mix Asphalt Plant

Mechanical 1 Nos. -

Bitumen/Emulsion sprayer

Truck/Hywa/MTV 07 Nos. 7 Cum.

Integrated manual machine 1 Nos. -

with cylinder for thermoplast

Plate Vibrator 1 Nos. 3 to 5 Ton

(Also see List of Essential Equipment’s for Cement Concrete/Bituminous Road works in Clause 4.1 (h))

TENDER DOCUMENT SMC

AFFIDAVIT FOR SITE VISIT

(On Rs300/- non- judicial stamp paper)

To………………… (Name and address of the Contractor).

I hereby assure that, I/my authorized representative have visited and examined the site fully and have

considered all the parameters including visible/hidden hindrances which may or may not be affect

quoting of bid as well as execution.

Yours faithfully,

Authorized Signature

Name and Title of Signatory

Name of Agency.

TENDER DOCUMENT SMC

SECTION IV (A)-GENERAL CONDITIONS OF CONTRACT

Table of Contents

A. General B. Time Control

1. Definitions 38. Progress Schedule

2. Interpretation 39.Approval by the Engineer for Temporary Works

3. Scope of Work 40. Extension of the Intended Completion Date

4. Language and Law 41. Delays Ordered by the Engineer

5. Engineer’s Decision 42. Management Meetings

6. Delegation 43.Liquidated Damages

7. Communication C. Quality Control

8. Joint Venture 44. Accuracy

9. Assignment 45. Works to be under direction of Employer

10. Sub-letting 46. Quality Checks Register

11. Documents mutually explanatory and

47. Identifying Defects

12.Subcontracting 48. Tests

49. Correction of defects or unsatisfactory &poor-

13.Programme of works

14. Disposal of surplus excavated materials D. Cost Control

15.Patented devices, materials and processes 50. Bills of Quantities

16. Trespass 51. Variations in Quantities

17. Police protection 52. Payment for Variations

18.Office set up at the site 53. Payment Certificates and Payment

19.Obligations of Contractor 54. Tax

19.1 General Obligations of Contractor 55. Currencies

19.2 Cooperation with Other Contractors 56. Retention

19.3 No Advertisement on Corridor by

57. Performance Security

19.4 Employment of competent Personnel 58. Price Escalation

19.5 Contractor to carry out the Works 59. Cost of Repairs

60. Events Leading to Extension of Intended

19.6 Electricity, Water and other services

Completion Date

19.7 The Works to be completed by the

61. Damages by storms, fire, rain or accidents.

Intended Completion Date

19.8Safety 62. Cooperation with other construction agencies.

19.9Liability in case of Damage done in

surrounding areas

19.10 Obligations regarding labour laws E. Finishing the Contract

19.11 Contractor to Execute the Works 64. Completion Certificate/ Final Certificate

TENDER DOCUMENT SMC

19.12 Obligations relating to Ownership of

64.1Test on Completion

Contractor Company

19.13 Contractor’s Risk 64.2 Completion Certificate

19.14 Approval of temporary work 64.3 Rescheduling of Tests

20. Obligations of Employer 64.4 Clearance of Site

21. Liability of accidents to persons 64.5 Taking Over

22. Residential accommodation and sanitary

and medical arrangements to be provided to the 65.Defect Liability Period

labours employed by the contractor.

23. Change in prices, rates, wages & taxes etc. 66. Remedy of Defects or Poor-Quality Work During

Subsequent to the acceptance of the tender. the Defect Liability Period

24. Permitslicenses, priorities, certificates etc. 67. Vandalism

25.Insurance during the Construction Period

68. Certificate of Performance

and Defect Liability Period

25.1 Application of Insurance Proceeds 69. Maintenance during Defect Liability Period

25.2 Validity of the Insurance Cover 70. Maintenance Manual and Drawings

26. Discoveries 71. Final Account

27. Possession of the Site 72. Termination in Event of Default of Contractor

28. Supervision of Works 73. Termination in Event of Default of Employer

29. Instructions and Actions where no

74. Termination Payment for Event of Default

30. Dispute Redressal System 75. Property

31.Claim for compensation for delay in the

starting of work

32.Claim for compensation for delay in the

77.Force Majeure

execution of work

33. Entering Upon and Commencement of work 78. Survival

79. No Refund of quarry fees and royalties

34. Fair Wages to Contractor’s workers

80 Construction and Demolition Waste (C & D

35 Severability and Waiver

36. Representation and Warranties of

37. Representation and Warranties of Employer 81. Cement, steel & other materials (Schedule A)

82. Litigations History (Schedule B)

Executive Engineer

New East (Sarthana) Zone

Date & Signature of the Contractor Surat Municipal Corporation

TENDER DOCUMENT SMC

(Terms which are defined in the Technical Specifications are not defined in the Conditions of Contract

but have their defined meanings. Capital initials are used to identify defined terms.)

1.1. Accounting Year means the financial year commencing from the first day of April of any

calendar year and ending on the thirty-first day of March of the next calendar year.

1.2. Applicable Laws means all statutes and laws promulgated or brought into force and effect by

the Central Government of India or any State Government(s) or Local Government(s),

including regulations and rules made by them, and judgments, decrees, injunctions, writs and

orders of any court of record, as may be in force and effect during the subsistence of this

Agreement or Contract.

1.3. Applicable Permits means all clearances, permits, authorizations, consents and approvals

required to be obtained or maintained under Applicable Laws in connection with the

constructions, operations and maintenance of the Works/Project during the subsistence of this

1.4. Bid shall mean all necessary submission pursuant to Eligibility and Qualification requirement

as per the Tender document (hereunder called “Eligibility and Qualification Submission”),

Technical Bid and Price Bid submission Online through www.smctender.nprocure.com. Bid

shall be submitted in three parts i.e., “Eligibility and Qualification Submission” submitted

online. Technical Bid and Price Bid shall be submitted online as per tender requirement.

1.5. Bill of Quantities means the priced and completed Bill of Quantities as specified in Section VI

of this Tender and forming part of the Bid.

1.6. Completion Date is the date of completion of the Works as certified by the Engineer and

Completion Certificate issued in accordance with Clause 64.2 of General Conditions of

1.7. Completion Period shall be 12 (Twenty-four )months(excluding monsoon months) from date

of issue of Notice of Award.

1.8. Contract or Agreement is the Contract between the Employer and the Contractor to execute,

complete, and maintain the Works. It consists of the documents listed in Clause 2.2 of General

Conditions of Contract.

1.9. Contractor is a person or corporate body whose Bid to carry out the Works, including routine

maintenance, has been accepted by the Employer.

1.10. Contractor's Bid is the completed bidding document submitted by the Contractor to the

1.11. Contract Price/Bid Price is the price stated in the Letter of Acceptance and thereafter as

adjusted in accordance with the provisions of the Contract.

1.12. Contract Period shall start from the date of issue of Notice to Proceed and end at end of Defect

Liability Period.

1.13. Days are calendar days; months are calendar months.

1.14. Defect is any part of the Works not completed in accordance with the Contract.

1.15. Defects Liability Period: The Defect Liability Period for Cement Concrete Road, Bituminous

Road Work, Pavement Quality Concrete (PQC)is 60 months and for footpath, walkway,

parking, seating and Cycle Track Work 12 months and for road signages 12 Months and for

street lighting & electrical works and Horticulture 06 months and for remaining work specified

in BOQ will be 12 Months from the date of completion of entire project and Defect Liability

TENDER DOCUMENT SMC

Period for defected panels of PQC is 84 months from date of awarding certificate of work

1.16. Drawings include drawing specified in section VIII and calculations and other information

provided or approved by the Engineer for the execution of the Contract.

1.17. Estimated Project Cost means Engineer’s estimates of value of Works as specified in point 1 of

Invitation for Bidder (IFB) section.

1.18. Eligibility and Qualification Submissions is defined in clause no 12 of Instruction to Bidder

section. It comprises all necessary PQ supporting documents specified in clause 4.2 of ITB,

Tender Fee and EMD as per relevant clauses of ITB and addenda, corrigendum if any.

Eligibility and Qualification Submission shall be submitted physically dully signed before the

time, mode, address and place specified in Tender Notice.

1.19. Employer is the party (Surat Municipal Corporation or SMC), who employs the Contractor to

carry out the Works, including routine maintenance during the Defect Liability Period,

Employer, may delegate any or all functions to a person or body nominated by him for

specified functions.

1.20. The Engineer is the City Engineer or Construction Supervision Consultant as appointed by the

Employer (or any other competent person appointed by the Employer and notified to the

Contractor, to act in replacement of the Engineer) who is responsible for supervising the

execution of the Works and administering the Contract. He is also known as Engineer in

Charge or Engineer-in-Charge.

1.21. Engineer In Charge: The “Engineer in charge” or the “Engineer” shall mean the technical

person designated as such by the owner from time to time and shall include those who are

expressly authorized by the Surat Municipal Corporation to act for and in its behalf for the

operation of this contract viz, Executive Engineer of concerned department/Zone.

1.22. Equipment is the Contractor's machinery and vehicles brought temporarily to the Site to

construct the Works.

1.23. Force Majeure Event shall have the meaning set forth in Clause 77 of this GCC.

1.24. Good Industry Practice shall mean the exercise of that degree of skill, diligence, prudence and

foresight in compliance with the undertakings and obligations under this Contract which would

reasonably and ordinarily be expected of a skilled and an experienced person engaged in the

implementation, operation and maintenance or supervision or monitoring thereof of any of them

of a project similar to that of the Project.

1.25. Initial Contract Price is the Contract Price listed in the Employer's Letter of Acceptance.

1.26. Intended Completion Date is the date on which it is intended that the Contractor shall complete

the Works. The Intended Completion date shall be 12 months (excluding monsoon) from the

date of issue of Notice to Proceed. The Intended Completion Date may be revised only by the

Road Department Engineer by issuing an extension of time after approval from respected

Municipal Commissioner.

1.27. Materials are all supplies, including consumables, used by the Contractor for incorporation in

1.28. Material Adverse Effect means any act or event of either Party which causes a material

financial burden or loss to the counter party.

1.29. Parties shall mean the parties to this Agreement and “Party” shall mean either of them, as the

context may admit or require.

1.30. Performance Certificate is the certificate issued by Engineer, after the Defect Liability Period

has ended and upon correction of Defects by the Contractor to the satisfaction of Engineer.

TENDER DOCUMENT SMC

1.31. Plant is any integral part of the Works that shall have a mechanical, electrical, electronic,

chemical, or biological function as may be required for execution of this Contract.

1.32. Routine Maintenance is the maintenance of corridors for the Defect Liability Period.

1.33. Site/ Project Site is the area defined in which project is executed.

1.34. Site Investigation Reports are those that were included in the bidding documents and are reports

about the surface and subsurface conditions at the Site.

1.35. Start Date the start date shall be from 10th day of date of issue of notice to proceed with the

work and possession of site given to the Contractor.

1.36. Sub-Contractor is a person or corporate body who has a Contract with the Contractor to carry

out a part of the construction work in the Contract, which includes work on the Site.

1.37. Dully filled and signed copies of form no 1 to 12 specified in section III of ITB shall be

submitted online along the Eligibility and Qualification Submissions.

1.38. Technical Specifications means the Specifications of the Works as mentioned in Section V and

included in the Contract and any modification or addition made or approved by the Engineer.

1.39. The Owner/Employer shall mean Surat Municipal Corporation, Surat represented by Municipal

Commissioner/City Engineer/Add. City Engineer or any officer authorized by the Surat

Municipal Corporation.

1.40. Termination shall mean early termination of this Agreement pursuant to Termination Notice or

otherwise in accordance with the provisions of this Agreement but shall not, unless the context

otherwise requires, include expiry of this Agreement due to efflux of time in the normal course.

1.41. Termination Date shall mean the date specified in the Termination Notice or Notice of

Termination as the date on which Termination occurs.

1.42. Termination Notice means communication issued in accordance with this Agreement by one

Party to the other Party terminating this Agreement.

1.43. Temporary Works are works designed, constructed, installed and removed by the Contractor

that are needed for construction or installation of the Works.

1.44. Quantity Variation means difference in quantities of items from estimated and actual, which is

required to complete the Works as per the Technical Specification.

1.45. Vandalism means destroying or damaging project property, deliberately and for no good reason

by the persons other than the employee or Contractor.

1.46. Works or Project is defined as the scope of works defined in clause 1 of Instructions to Bidders

and clause 3 of GCC or elsewhere specified in these Bidding documents, which contractors

shall be required to perform.

2 Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also means female

or neuter, and the other way around. Headings have no significance. Words have their normal

meaning under the language of the Contract unless specifically defined. The Engineer will

provide instructions clarifying queries about these Conditions of Contract.

2.2 The following documents shall be deemed to form and be read and construed as part of

Agreement/Contract, and shall be interpreted in the following order of priority:

i. Agreement signed between two parties

ii. Any correspondence between the two parties that the signatories have agreed to include

as part of the Agreement for validating and clarifying any points in the Agreement, or

by way of revised or improved understanding of any terms of the Agreement

iii. Notice to Proceed with the Work.

TENDER DOCUMENT SMC

iv. Letter of Acceptance.

v. Special Conditions of Contract

vi. General Conditions of Contract and any other terms specified elsewhere in the Tender.

vii. Technical Specifications as mentioned in this tender document. &MoRT&H

viii. Technical Specifications - Revised Clauses

ix. Technical Specifications - Additional Special Specifications.

x. Scope of work

xi. Performance Security

xiii. Bill of Quantities.

xiv. Contractor's Bid.

xv. Any modification/amendments issued by Employer prior to bid submission date.

It is clarified that in case of conflict between the documents mentioned above, the detailed terms

specified in the Agreement, the Agreement shall have over-riding effect.

2.3 Priority of Contract Documents

In case of any ambiguities or discrepancies, the priority shall be as under:

a) Letter of Acceptance

b) Priced Bill of Quantities, Correspondence after submitting bid and before letter of

acceptance/ modification/ addenda.

c) Additional Technical Specifications.

d) Technical Specifications revised clauses of MoRT&H

e) Technical Specifications Clause MoRT&H

g) Special Conditions of Contract; contract data.

h) General Conditions of Contract

i) Additional/General Conditions of Contract

3 Scope of Work

The Scope of the Work of this Project shall mean and includes followings.

a) “Construction of Cement Concrete Pavement & allied works on 30.00 mt. T.P. Road from

Mantra Chowk To 90.00 Mt. Outer Ring Road Via Gopin Gam in T.P.S.NO.25 (Mota

Varachha) in New East (Sarthana) Zone.” for Surat City as specified in clause 1 of ITB and as

per Technical Specifications specified in section V, BOQs specified in section VI, Drawing

specified in section VIII.

b) Regular Maintenance of the Project as per Tender terms and MoRT&H

c) Performance and fulfillment of all obligations of the Contractors in accordance with the

provisions of Contract Conditions and matters incidental thereto or necessary for the

performance of any or all of the obligations of the Contractor under this Contract.

4 Language and Law

The language of the Contract documents is English and the law, which applies to the Contract, is

the law of Union of India and applicable State laws of Gujarat State.

TENDER DOCUMENT SMC

5 Engineer – In-charge

5.1 Authority of the Engineer-in-charge:

Save in so, as it is legally or physically impossible, the contractor shall execute, complete and

maintain the works in strict accordance with the contract under the directions and to the entire

satisfaction of the Owner/Employer / Engineer-in-charge and shall comply with and adhere strictly

to the Owner/Employer/Engineer-in-charge’s instructions and directions on any matter (whether

mentioned in the contract or not).

Subject to overall control of Owner/Employer / Engineer-in-charge, he shall decide all issues

which may arise as to quality and acceptability of materials furnished and work executed, manner

of execution, rate of progress of the works, interpretation of the plans and specifications and

acceptable fulfillment of the contract on the part of the contractor etc. He shall determine the

amount and quality of work performed and materials furnished and his decision and measurements

shall be final. In all such matters and in any technical questions which may arise touching the

contract, his decision shall be binding on the contractor.

The Owner/Employer / Engineer-in-charge shall have the power to force such decisions and orders

if the contractor fails to carry them out promptly. If the contractor fails to execute work ordered by

the Owner/Employer / Engineer-in-charge, he may give notice to the contractor specifying a

reasonable period therein and on the expiry of that period, proceed to execute such work as may be

deemed necessary and recover the cost thereof from the contractor.

The Engineer-in-charge shall have no authority to alter or waive the provision of plans and

estimates and specifications. He shall however have the authority to inform the contractor in

writing to replace any materials considered defective and to suspend, re-do or rectify any work

improperly performed or not according to plans and estimates or specifications in his judgment and

the contractor shall comply with all these requirements forthwith.

5.2 Authorized Representative of Engineer-in-charge:

The owner may employ supervision consultants who will act in the capacity of authorized

representative of the Engineer–in-Charge. The supervision consultants will be responsible for

day-to-day supervision of works, to test and examine any materials to be used or workmanship

employed to ensure that the works are performed in conformity with the plans, estimates and

specifications in all respects and to keep the Engineer-in-charge informed as to the progress of

the works and the manner in which they are done. The powers which may be delegated to the

supervision consultants by the Owner/Employer shall be binding on the contractor.

5.3 Limitations of Engineer-in-charge and his Representative:

Failure of the Owner/Employer’s supervision consultant to disapprove any work or materials

shall not prejudice the power of the Engineer-in-charge thereafter to disapprove such work or

materials or to order pulling down, removal or breaking up thereof. If the contractor shall be dis-

satisfied by any reason on decision of the Engineer-in-charge or his representative, he shall be

entitled to refer the matter to the higher authority in Owner/Employer who shall there upon

confirm reverse or vary such decision, if considered necessary in terms of contract conditions.

5.4 Except where otherwise specifically stated, the Engineer-in-charge will decide contractual matters

between the Employer and the Contractor in the role representing the Employer.

However, if the Engineer is required under the rules and regulations and orders of the Employer

to obtain approval of some other authorities for specific actions, he will so obtain the approval.

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5.5 Except as expressly stated in the Contract, the Engineer shall not have any authority to relieve the

Contractor of any of his obligations under the contract.

The Engineer, with the approval of the Employer, may delegate any of his duties and

responsibilities to other people, after notifying the Contractor, and may cancel any delegation after

notifying the Contractor.

7 Communications

Communications between parties that are referred to in the Conditions shall be effective only when

in writing. A notice shall be effective only when it is delivered.

8 Joint Ventures

8.1 Consortium/Joint Venture is not allowed to participate in Bid. The Contract shall be terminated if

Single Contractor forms Joint Venture/Consortium after award of Work.

The contractor shall not assign, transfer or otherwise dispose of the contract or any part or share

thereof, in respect of any right, title, benefit or interest thereof or there under, No installment or

other sum of money become payable under the contract shall be payable to any person other than

the contractor, unless the written consent of the Engineer-in-charge to the assignment or transfer of

such money to such person, be produced when such payment is claimed as due.

The contractor shall not sublet the whole or part of the works except where otherwise provided by

the contractor for any part of the works, with the written consent of the client. Notwithstanding

such consent, the contractor shall not be relieved of any of his liabilities or obligations under the

contract. The contractor will stand responsible for all the acts, defaults, and neglects, if any, by

such sub-contractor, his agents, servants or workmen as if they were the acts, defaults and neglects

of the contractor himself. It is provided always that the provision of labour on a piece work basis

shall not be deemed to be a subletting under this clause.

When asking for consent from the client, the contractor shall submit names of sub-contractors and

of the actual makers in case the sub-contractors are not the actual makers. If and when the client

has consented in writing, the contractor shall send two copies of the sub-contract to the engineer-

The sublet order shall contain all necessary information given in the specifications of the contract

to enable the sub-contractor supply the materials or execute the work in accordance therewith and

adhere to the time in which the sub-contractor is to procure the materials and complete the works.

11 Documents mutually explanatory and complementary:

The several documents forming the contract are essential part of the contract and a requirement

occurring in one is as binding as though occurring in all. They are intended to be mutually

explanatory and complementary and to describe and provide for a complete work.

In the event of any discrepancy between the several documents forming the contract in any one

document, the following order of precedence shall apply for dimensions and quantities of

ii) Bill of Quantities.

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iii) Broad specifications given in the tender, on drawings.

Figured dimensions, unless obviously incorrect, will be followed in performance to scaled

dimensions for description of Works:

iv) Bill of Quantities.

vi) Broad specifications given in the tender

In case of defective description or ambiguity, the Engineer-in-charge shall issue further

instructions directing in what manner the work is to be carried out, it being understood that the best

modern practice is to be followed and the contractor shall forthwith comply with such instructions

without any extra cost.

The contractor shall take no advantage of any apparent error or omission in drawings or

specifications or in Bill of Quantities and the Engineer-in-charge shall be permitted to make such

corrections and interpretations as necessary to fulfill the intent of the plans and specifications.

12 Subcontracting

12.1 The contractor cannot subcontract the whole or any part of the work assigned to him under the

13 Programme of works:

The contractor shall furnish a detail programme of work with detail scheduling and planning of all

activities, and cash flow chart in writing for approval of the Owner/Employer / Engineer-in-charge,

within 14 days after the work order to commence execution of the work contract is given and

wherever required thereafter, a programme of construction and no change shall be made, except

with the approval of or at the instance of the Owner/Employer / Engineer-in-charge.

The approval of a programme shall not relieve the contractor of any of his duties and

responsibilities under the contract. The adoption of any modification in the programme required by

the Owner/Employer/Engineer-in-charge to make good deficiency in progress shall not entitle the

contractor to any extra payments etc.

14 Disposal of Surplus Excavation Materials:

Surplus material, which in the opinion of the Engineer cannot be used in the works, shall be

removed from site by the Contractor and disposed off at all lead and lifts. The Contractor will

locate the place for disposal of surplus material, SMC will not make available the place for

disposal of material and no claim will be entertained on that account, surplus material in the

opinion of Engineer-In-Charge will be the properties of contractor.

Engineer in charge may instruct the contractor to stack some useful materials to be utilized either

in monsoon period or at some specific locations at required and affected spots.

After completion and consolidation, if any shortfall of earth is found then contractor has to bring

the same to the required quantity of required quality in order to meet short fall at his / their own

cost. Moreover, if any settlement of road after reinstatement is observed during the defect liability

period of work, the contractor shall be fully responsible for the defective work and

patches/depressions/ settlements shall be repaired to be good so original at the contractor’s own

cost. If contractor fails to repair the patches/depressions/settlements in time, corporation will repair

it at all risk & cost of contractor.

15 Patented Devices, materials and Processes:

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Whenever the contractor desires to use any design device, drawing information’s, materials or

process covered by a patent or copyright, he shall procure the rights for such use by suitable legal

agreement with the patentee or owner at his own expenses and a copy of the agreement shall be

filed with the Engineer-in-charge.

The contractor shall indemnify the Owner/Employer from and against all claims, proceedings

damages, costs and expenses which may be brought or made against the Owner/Employer or to

which they may be put by reason of the contract infringing or being held to have infringed any

patent rights or copyright in relation to any design, device drawing, materials or process at any

time during the prosecution or after the completion of the work and in the event of any injunction

being obtained against the use of the same, the contractor shall replace the same with other

materials design, drawing, device, process etc. which do not infringe any such patent right or copy

right, to the satisfaction of the Engineer-in-charge.

The contractor shall at all times be responsible for any damages due to trespass committed by his

agents and work people in carrying out the work, unless authorized by the Engineer-in-charge in

writing in which case, all repair work shall be done by the contractor at his own cost to restore the

original condition.

17 Police protection:

If the police are asked for by the contractor for special protection of his camp of work, the

SMC/Employer may issue recommendation letter for such protection so far as possible with the

authorities concerned and the full cost of such protection shall be paid by the contractor directly to

the concerned police station.

18 Office set up at site:

The Contractor has to set up a site office at a centrally located area making it accessible from all

the work area, which shall be mutually agreed upon with SMC/Employer. The office shall have

computer facilities with printers and Internet connection for Email Correspondence ensuring faster

communication. The contractor should also have Digital Camera with Data Transfer capabilities at

the site. The contractor shall take photographs& videography of site prior to commencement of

work, during construction and after completion of work as suggested and shall submit the

photographs in soft and hard copies to SMC. The Contractor is also required to provide office

space for Project Management Consultant/ Employer’s representative as directed by Engineer In

19 Obligations of the Contractor

19.1 General Obligations of Contractor

a) Subject to and terms and conditions of this Contract, the Contractor at its cost and expense shall

undertake survey, engineering, procurement, construction and maintenance of the Project and

fulfill, comply with all obligations set out in the Contract Conditions, Scope of Work, Technical

Specifications and Drawings.

b) Comply with applicable laws and permits in performance of its obligations during Construction

and Maintenance Period.

c) Performance of all obligations under this Contract in accordance with the Good Industry Practice

and as a reasonable and prudent person.

d) The Contractor shall remedy all loss or damage to the Project or Material to be incorporated in

the Project from the Start Date till the end of the Defect Liability Period at Contractor’s cost if

such loss or damage is attributable to the Contractor’s acts or omissions.

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e) Make efforts to maintain harmony and good industrial relations among the personnel employed

in connection with the performance of the Contractor’s obligations under this Contract.

f) Contractor shall not do or omit to do any act, deed or thing which may in any manner be violate

any of the provisions of the Contract/Agreement.

g) Contractor shall support, cooperate with and facilitate the Employer in the implementation and

operation of the Project in accordance with the provisions of this Contract.

h) The Contractor should take up the Works as decided by the Engineer to ensure there is least

hindrance to the smooth flow of traffic including movement of vehicles and equipment of other

Contractors till the completion of the Works.

i) Contractor shall take insurance policies of Works, Plant& Materials, its employees and Third-

party insurance as per the provision of this Contract.

j) The Contractors shall also give a list of machineries in his possession and that he proposes to use

exclusively for this the work.

k) The Contractor is responsible for safety of its people deployed on Project. He shall have to

arrange for the supply of gumboots, hand gloves, mask, safety helmets etc. invariably to the

laborers/workers engaged by the contractor on work.

l) The Contractor shall have to deploy adequate plant, machinery, manpower, equipment, DG set,

supervisory staff etc. to carry out simultaneous work on all locations.

m) The Contractor shall deploy adequate and good quality of equipment’s required for maintenance.

It also has to abide by the directions of the Engineer during the work.

n) The Contractor shall not have any legal rights on the Site and the Contractor is required to use

Project site to carry out the Project Works only.

o) No waiving of legal rights and powers:

The Owner/Employer shall not be precluded or stopped by any measurement, estimates or

certificate made either before or after the completion and acceptance of the work and payment

therefore, from showing the true amount and character of the work performed and materials

furnished by the contractor and from showing that any measurement, estimate or certificate is

untrue or incorrectly made, and that the Owner/Employer shall not be precluded or stopped from

recovering from the contractor such damages as it may sustain by reason of his failure to comply

with the terms of the contract. Neither the acceptance by the Owner/Employer or any

representative of the Owner/Employer nor any payment for or acceptance of the whole or any

part of the work nor any extension of time nor any possession taken by the Owner/Employer

shall operate as a waiver of any portion of the contractor any power herein reserved or of any

right to damages. A waiver of any breach of the contract shall not be held to be a waiver of any

other or subsequent breach.

p) The Contractor is required to provide the colour photograph with necessary drawing displaying

the date and time of Completed Work along with the Bill as and when demanded by Engineer In-

19.2 Cooperation with Other Contractors

The Contractor shall cooperate or provide any facilities and share the Site with other

Contractors, public authorities, utilities and the Employer, if Employer so demands or as

referred in Technical Specifications.

19.3 No Advertisement shall be done by the Contractor

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Project or any part thereof shall not be used in any manner to advertise any commercial

product or services by Contractor. It is agreed that Contractor can only display diversion or

safety related displays during the execution of Works only.

19.4 Employment of competent Personnel

a) The Contractor shall employ competent technical personnel or other technical persons approved

by the Engineer for the construction work and maintenance works of the Project. The Engineer

will approve any proposed replacement of technical personnel only if their relevant qualifications

and abilities are substantially equal to or better than existing competent technical personnel.

Inability to depute proper staff (technical & non-technical) will attract penalty as felt suitable to

engineer in charge.

b) If the Engineer-in-charge asks the Contractor to remove a person who is a member of the

Contractor's staff or work force, stating the reasons, the Contractor shall ensure that the person

leaves the Site within seven days and has no further connection with the Works in the Contract.

c) The Contractor shall not employ any retired officer who has worked in the Engineering

Department of the Surat Municipal Corporation and has either not completed two years after the

date of retirement or has not obtained Surat Municipal Corporation’s permission to employment

with the Contractor.

19.5 Contractor to carry out the Works

a) The Contractor shall carry out engineering, survey, construction, repair and maintain the Works

in accordance with the Technical Specifications, Scope of Work, Drawings and Good Industry

Practice at Project Site as per the direction of Engineer-in -charge. Any breach or deviation from

the Technical Specifications, quality, and Safety aspects leads to Damages and Penalties. The

Damages and Penalties shall be commensurate with the type and nature of the Default or breach.

The deviation from the Technical Specifications shall only be permitted to the extent permitted

by the Engineer.

b) Contractor shall bear full risk in and take full responsibility for the care of the Works/Project and

Materials, equipment’s for incorporation therein from Start Date until the end of Defect Liability

Period except to the extent that any loss of or damage to the same shall arise out of any default or

neglect of Employer.

19.6 Electricity, Water and other services

a) Water Supply: The contractor shall arrange at his own cost, a suitable supply of potable water for

the construction of the works. The Contractor is required to provide Test certification of Water

quality from approved laboratory to Engineer for its approval Prior to its use for Construction

Work. All cost related to water supply shall be borne by the Contractor.

b) Electricity: The Contractor is required to make its own arrangement, at its cost, for obtaining

electricity connection. Payment of all costs in this regard will be the responsibility of the

contractors. In case if there is any delay in supply of power at site or any interruption or fault in

the power during the work, no compensation shall be paid for idle labour staff, machineries and

for use of diesel operating sets etc. as the case may be and no extra time limit shall be granted. In

case of failure of the non-payment of power consumption charges, SMC reserves the right to

deduct the same from the RA/ Final Bills of the contractor.

c) The contractor will be required to arrange for total station survey for carrying out the work and

for measurements wherever needed as per the instructions of the Engineer-in-Charge. No extra

payment shall be made towards this.

d) Contractor will be required to establish a laboratory, fully equipped with test apparatus as per

schedule provided in tender, inability to do so will attract penalty as felt suitable to engineer-in-

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e) The Contractor is also required to set up material storage area.

19.7 The Works are to Be Completed by the Intended Completion Date

The Contractor may commence execution of the Works on the Start Date and shall carry out the

Works in accordance with the Programme submitted by the Contractor, as updated with the

approval of the Engineer, and complete them by the Intended Completion Date. Any delay leads

to the Liquidated Damages as specified under clause 43 of this General Conditions of Contract.

a) The Contractor shall be responsible for the safety in all activities on the Site and safety of

adjoining properties and adjoining property dwellers to the extent it (safety of adjoining

properties and adjoining property dwellers) is affected by construction activities. The contractor

is responsible to follow all the safety measures stated in IRC: SP:55 throughout the ongoing

work and also shall submit Work Traffic Management Plan on regular basis as intimated by

Engineer-in-charge. He shall be responsible for any of damage, causalities, and inconvenience

due to lacking of safety on site and hence liable to compensate /penalized for all such damage,

causalities and inconvenience in terms of money as decided by the engineer and such amount

shall be deducted from his running bill for that month or other deposits of contractor.

b) The contractor shall, unless otherwise specified, be responsible for the proper fencing, lighting

grading and taking of the necessary safety measures for all works comprised in the contract and

for the proper provision of temporary road, way, foot way, guards, fences, caution notices etc., as

far as the same may be rendered necessary by reasons of the work for the accommodation of

workmen, foot passengers or other traffic and of owners and occupiers of adjacent property and

the public and shall remain responsible for any accidents that may occur on account of his failure

to take proper & timely precautions.

c) The contractor shall take all necessary precautions to prevent any nuisance or inconvenience to

the owners, tenants or occupations of adjacent properties and to the public generally and to

prevent any damage to such properties and any pollution. He shall make immediately good at his

own expense and the satisfaction of the Engineer-in-charge, any damage to roads, paths, cross-

drainage works, underground utilities like water line, drainage network, cables of electric line,

telephone line etc. or public or private property when-so-ever and whatsoever caused due to the

execution of the work or by traffic brought thereon by the contractor. All waste or superfluous

materials shall be cleaned away by the contractor.

d) All the arrangements made for fencing and lighting shall be maintained by the contactor

throughout the contract till the physical taking over of the work by the Employer.

e) The Contractor shall provide all necessary personal safety equipment and first aid apparatus

available for the use of persons and workers employed on the site and shall maintain them in the

same conditions suitable for immediate use at any time and shall comply with the BOCW Act

1996, National Building Code of India (2016), and relevant all safety codes and the Acts.

f) The workers shall be required to use the equipment so provided by the Contractor and the

Contractor shall take adequate steps to ensure proper use of the equipment by those concerned.

g) When work is carried on in proximity to any place where there is a risk of drawing all necessary

equipment shall be provided and kept ready for use and necessary steps shall be taken for the

prompt rescue of any person in danger.

h) Adequate provision shall be made for prompt first aid treatment or injuries likely to be sustained

during the course of the work.

i) The Contractor shall be responsible for and shall pay the expense of providing medical to any

workmen or any personnel who may suffer a bodily injury as a result of an accident. If such

expenses are incurred by the Employer the same shall be recoverable from the Contractor

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forthwith and be deducted without prejudice to any other remedy of Employer from any amount

due to that may become due to the Contractor

19.9 Liability in case of Damage done in surrounding areas

a) Compensation for all damage done intentionally or unintentionally by Contractor's labourers/

machinery whether in or beyond limits of Municipal Corporation properties, Service Provider’s

properties, Any Government Agencies properties, all Third party properties whether

underground or above ground shall be estimated by the Engineer, or such other officer as he

may appoint and the estimates of the Engineer, subject to the decision of the Additional City

Engineer, on appeal, shall be final and the contractor shall be bound to pay the amount of the

assessed compensation on demand, failing which the same will be recovered from the

Contractor as damages from Performance Security or deducted by the Engineer from any sums

that may be due or become due from Municipal Corporation to the contractor under this

contract or otherwise.

b) The Contractor shall bear the expenses of defending any action or other legal proceeding that

may be brought by any person for injury sustained by him owing to neglect of precautions to

prevent the spread of the fire and he shall also pay the damages and cost that may be awarded

by the court in consequence.

19.10 Obligations regarding labour laws

The Contractor shall have to adhere to the applicable labour laws including for wages during

LABOUR LICENCE: -

Before starting the work, the Contractor will have to obtain the license from the District

Assistant Labour Commissioner under the Contract labour (Regulation and abolition) Act

as contract labour (Regulation and abolition) Gujarat Rules 1972 after paying necessary fees and

deposit on the basis of the number of labourers to be employed on the work and will have to

supply two true copies of the said license to the Executive Engineer before starting the work.

19.11 Contractor to Execute the Works

(i) The contractor shall execute the whole and every part of the work in the most substantial and

workman-like manner and both as regards materials and in other respects in strict accordance

with Technical Specifications, Drawings and Good Industry Practice.

(ii) The contractor shall also conform exactly, fully and faithfully to the design, drawings and

instructions in writing for the work signed by the Engineer-in-charge. The design and the

drawings shall be lodged in the office of the Engineer-in-charge to which the contractor shall be

entitled to have access for the purpose of inspection at such office during office hours.

(iii) Where the instructions referred to above are not contained in separate letters addressed to the

contractor the same shall be recorded in the work order book, which shall be maintained and kept

on the site of the work. The contractor shall be required to sign such entries in the work-order

book, which shall be maintained and kept on the site of the work. The contractor shall be

required to sign such entries in the work-order book in token of having noted the instructions.

However, if the contractor fails to sign the work-order book for any reason whatsoever, the entry

of the instructions in the work-order book shall be deemed to be the due notice to him of the said

instructions. The work-order book shall be open for inspections to the contractor on the site of

the work during office hours.

19.12 Obligations relating to Ownership of Contractor Company

Contractor shall not undertake or permit any changes in its ownership, except with the prior

approval of the Authority during the Construction Period.

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19.13 Contractor’s Risk

a) All risks of loss or damage to physical property and of personal injury and death which arise

during and in consequence of the performance of the Contract on any default or neglect of

Contractor is the responsibility of the Contractor.

20 Obligations of the Employer

20.1 General Obligations of Employer

(i) Employer is responsible for correctness and completeness of the Scope of the Project.

(ii) Employer shall provide Site to Contractor for carry out its obligations under this Contract and

(iii) Procure all applicable permits relating to the environment protection and site conservation if

(iv) Upon written request from the Contractor, subject to Contractor complying with applicable law,

provide reasonable support to Contractor for obtaining applicable permits.

21 Liability of accidents to persons

21.1 Responsibilities and liabilities of the Contractor under Workmen's Compensation Act following

shall also apply:

a) On the occurrence of an accident, which result in death of workmen employed by the contractor

or which is so serious as is likely to result in death of any such workmen, the Contractor, shall

within 24 hours of happening of such accident(s) intimate, in writing to the Engineer in charge

the fact of such accident(s). The contractor shall indemnify Surat Municipal Corporation (SMC)

against, all loss or damage sustained by the SMC resulting directly or indirectly from his failure

to give intimation in the manner aforesaid including the penalties or fines, if any, payable by the

SMC as a consequence of SMC failure to give notice under the Workmen's Compensation Act or

otherwise to conform to the provisions of the said act in regard to such accident(s).

b) In the case of an accident, in respect of which compensation may become payable under

Workmen's Compensation Act, whether by the contractor or by the Government as principal

Employer, it shall be lawful for the Engineer in charge to retain cut of money due and payable to

the contractor, such sum or sum of money as, may, in the opinion of the Engineer in charge, be

sufficient to meet such a liability. The opinion of the Engineer in charge shall be final in regard

to all matters arising under this clause.

22 Residential accommodation and sanitary and medical arrangements to be provided to the labour

employed by the contractor:

a. Before opening a labour camp, the contractor shall obtain and follow the advice of the

Medical Officer of the City regarding the campsite, accommodation, water and food

supply, sanitary arrangement, etc.

b. The contractor shall build sufficient number of camps as per letter from mission director,

Gujarat saheri aajivika mission dated 25/10/2023 for the labour on a suitable plot of land

according to the following specifications.

(i) A good site shall be selected; High ground removed from jungle but well provided

with trees shall be chosen wherever it is available. The neighborhood of heavily built-

up areas should be particularly avoided. Camps should not be established closed to

railways, highways, and canals. When a good natural site cannot be procured,

particular attention should be given to drainage.

(ii) The lines of camps shall have open space of at least 5 meters between rows.

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(iii) Accommodation should be comfortable and hygienic.

(iv) There should be no overcrowding. Floor space on a scale of 30 sq. ft. per head shall be

(v) Care shall be taken to see that the camps are kept clean and in good order.

(vi) The contractor must find of his own the land for the purpose. If he wants

Owner/Employer’s hand, he should apply for it and pay assessment for it.

c. The contractor shall provide at his own cost an adequate supply of pure and potable water

for the labourers at a rate of not less than forty liter per head per day. No provision needs

to be made if there is well or adequate tap water arrangement within a half kilometer of the

d. The contractor shall construct at his own cost trench or semi-permanent latrines for the

labourers on a scale of not less than five for every 50 persons or part thereof. Separate

latrines shall be provided for men and for women. The labourers, may at their option be

allowed to use either the trench system or the latrine system.

e. The contractor shall construct at his own cost.

(i) Screened bathing places on a scale of not less than one for every 20 persons or part

thereof. Separate bathing place shall be provided for men and women.

(ii) Washing places for washing clothes on a scale of not less than one for every 30 persons

or part thereof.

(iii)Efficient drainage arrangement for removing sludge water from bathing and washing

places and for its disposal without causing nuisance.

f. The contractor shall provide at his own cost necessary staff for effecting conservancy.

Sanitation and cleanliness to the satisfaction of the Engineer in charge. Sweepers shall be

employed on a scale of not less than one sweeper for every 200 persons or part thereof.

g. The contractor shall arrange at his own cost for all anti-malaria measures for the labour

employed on the work as directed by the medical officer health department.

h. The contractor shall provide at site, suitable measures for fire protection and control to the

satisfaction of the Engineer in charge.

i. The land required for the erection / construction of labour camp will have to be arranged

by the contractor at his own cost. With land owners on such terms as may be mutually

agreed between the contractor and the owner. The SMC will however give assistance

within its competence to enable him to obtain the land without accepting any responsibility

for delay if any.

23 Change in prices, rates, wages & taxes etc. subsequent to the acceptance of the tender:

The contractor shall not be entitled to claim or any compensation on the ground that subsequent to the

acceptance of the tender, there was change in prices, rates & wages etc.

However, any new direct taxes imposed by Government during contract period should be suitably

reimbursed after verifying satisfactory production of documentary evidence. No indirect taxes and / or

any price variation on petroleum products and transportation will be considered for payment.

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24 Permits licensees, priorities, certificates etc:

The contractor shall make his own arrangements at his own cost, if required.

(a) To obtain permits, licensees, quota certificates, foreign exchange etc. for any materials

or items of work etc. if required by him.

(b) To obtain rail and other priorities for transport of his plants, tools equipment’s, stores,

machinery, materials, labour staff etc.

(c) To arrange with civil supply authorities for release of controlled goods if so, for his

labour and staff.

The Owner/Employer will not undertake to arrange for these but will tender reasonable help within its

competence without accepting any responsibility for delay, if any.

25 Insurance during the Construction Period and Defect Liability Period (Contractor’s All Risk

Policy (CAR Policy)

The Contractor shall, at its cost and expense, purchase and maintain during the Construction Period

and Defect Liability Period, such insurances as are necessary including but not limited to the

(a) Fire and allied natural calamities for the Project;

(b) Contractor’s all risk insurance.

(c) Comprehensive third-party liability insurance including injury or death to such third parties

who may enter or are in the vicinity of the Project Site;

(d) Workmen’s compensation insurance;

(e) Loss of or damage to property (except the Works, Plant, Materials, and Equipment) in

connection with the Contract; and

(f) Loss or damage to the plant, material and equipment.

(g) Personal injury or death of employee of Contractor/ Employer.

The contractor shall take “all contract risk insurance policy” for the estimated cost of the roadwork

“Workmen's compensation policy” for all workers and labourers of contractor and Owner/Employer

working at site and “Third Party Insurance Policy” to fully cover all third-party type risk. The

insurance policy so taken by the contractor for such purposes shall be in the joint name of the

contractor and the Owner/Employer and the policy shall be deposited with the Owner/Employer.

Any other insurance that may be necessary to protect the Contractor, its employees and the Project

against loss, damage or destruction at replacement value including all Force Majeure Events that are

insurable and not otherwise covered in items (a) to (g).

Insurance policies and certificates for insurance shall be delivered by the Contractor to the Engineer for

the Engineer's approval before execution work has been started, and all such insurance shall provide

for compensation to rectify the loss or damage incurred or injury of death as specified in clause 25.1 of

25.1 Application of Insurance Proceeds

(a) All money received under insurance policies shall be promptly applied by the Contractor towards

repair or renovation or restoration or substitution of the Project or any part thereof which may

have been damaged or destroyed.

(b) Contractor shall carry out such repair or renovation or restoration or substitution to the extent

possible in such manner that the Project, or any part thereof, shall, after such repair or renovation

or restoration or substitution is as far as possible in the same conditions as they were before such

damage or destruction, normal wear and tear excepted.

25.2 Insurance by Sub-Contractors

Sub-Contracting any part of work is not allowed.

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25.3 Validity of the Insurance Cover

The Contractor shall pay the premium payable on such insurance Policy/Policies so as to keep the

insurance in force and valid throughout the Construction period and furnish copies of the same to the

Employer for each year/policy period. If at any time Contractor fails to purchase and maintain in full

force and affect any and all of the Insurances required under this Contract, the Employer may at its

option purchase and maintain such insurance and all sums incurred by the Employer therefore shall be

reimbursed by the Contractor forthwith on demand, failing which the same shall be recovered by the

Contractor by encashment of performance security or deduct from the remaining bills of the

Anything of historical or other interest or of significant value unexpectedly discovered on the Site

shall be the property of the Employer. The Contractor shall notify the Engineer of such discoveries

and carry out the Engineer's instructions for dealing with them.

27 Possession of the Site

27.1 Contractor shall have to make their own arrangement for the land required for Plant, Casting yard

etc. Surat Municipal Corporation, upon written request of contractor, may arrange the land fully

on allows borisfor establishing the Batching Plant, Casting yard etc.as with charge as per practice

by SMC which shall be deducted from R.A. bill generated by contractor on every month. It shall

be clearly noted that SMC does not give any guarantee for providing such land. Delay in

providing land by SMC shall not alter or delay the overall project duration and time limit. Also,

the same shall not be entertained for any sort of compensation and claim regarding the delay in

providing land for the same. The rental charges & taxes at prevailing policies shall be applicable

in case of land provided by SMC.

28 Supervision of Work

All works under or in course of execution or executed in pursuance of the contract shall, at all

times be open to the inspection and supervision of the Engineer-in-charge and his subordinates or

its authorized representatives, the Contractor shall, at all times during the usual working hours, and

all other times for which reasonable notice of the intimation of the Engineer-In-charge or his

subordinate or its authorized representatives to visit the works shall have been given to the

Contractor, either himself be present to receive orders and instructions or have a responsible agent

duly accredited in writing present, for that purpose. Orders given to the contractor's duly authorized

agent shall be considered to have the same force and effect as if they had been given to the

Contractor himself.

29 Instructions and Actions where no specification is given-

29.1 The Contractor shall carry out all instructions of the Engineer in Charge, which comply with

the applicable laws where the Site is located.

29.2 In the case of any class of work for which there is no such specification such work shall be

carried out in accordance with the event of there being no specification then in such case the

work shall be carried out in all respect in accordance with the instructions and requirements

of the Engineer-in-Charge.

30 Dispute Redressal System

30.1 Settlement of disputes

a) Except or otherwise specifically provided in the contract, all the disputes concerning

questions of fact arising under the contract shall be decided by the Engineer-in-charge,

subject to a written appeal by the Contractor to the Engineer-in-charge, and these decisions

shall be final and binding on the parties hereto. Any dispute or differences including those

considered as such by only one of the parties arising out of or in connection with this contract

TENDER DOCUMENT SMC

shall be to the extent possible settled amicably between the parties. If amicable settlement

cannot be reached then all disputed issues shall be settled as provided in (b).

b) Dispute or difference to be referred to:

If at any time, any question, disputes or differences of any kind what so ever shall arises

between the Engineer-in-charge and the Contractor upon or in relation to or in connection

with this contract, either party may forthwith give to the other, notice in writing of the

existence of such questions, disputes or differences as to any decision, opinion, instruction,

direction certificate or evaluation of the Engineer-in-charge.

The question or difference shall be settled by the Municipal Commissioner, who shall state

his decision in writing and give notice of the same to the Engineer-in-charge and to the

Contractor and such decisions shall be final and binding upon both parties to the contract and

work on contact if not already breached or abandoned shall proceed normally unless and until

the same shall be revised (or upheld) due to any judicial proceeding.

Should the Municipal Commissioner fail to give a decision within two (2) calendar months

after issuance of notice of a question, dispute or difference or if the Contractor is dissatisfied

with any such decision of the Municipal Commissioner, then the matter may be referred to

standing committee of Surat Municipal Corporation. Then also if the question or difference

remains unsettled and if the Contractor is dissatisfied with any such decision of standing

committee of SMC the question or dispute or matter may be referred to the court of law

subject to Surat Jurisdiction.

31 Claim for compensation for delay in the starting of work

31.1 No compensation shall be allowed for any delay caused in the starting of the work on

account of clearance to be obtained by the Contractor or on account of any delay in

according sanction to estimates.

32 Claim for compensation for delay in the execution of work

32.1 No compensation shall be allowed for any delay in execution of the work on account of

delay attributable to Contractor’s fault/breach.

33 Entering upon or commencing any portion of work

33.1 The Contractor shall not enter upon or commence any portion or work except with written

authority and instruction of the Engineer-in-Charge or of his subordinate in charge of the

work failing such authority, the Contractor shall have no claim to ask for measurements of

or payment for work.

34 Fair Wages to Contractor’s workers

34.1 If a contractor fails to pay within "7' (seven) days to its labourer(s) employed for this

Project, the minimum wages prescribed by the Government under the Minimum wages. Act

1948 as in force time to time the Engineer-in-Charge shall be at liberty of deduct the amount

payable to the labourer(s) worker(s) from his Contractor's bill or deposit(s) payable by the

contractor after making due inquiries and establishing the claim(s) of the labour(s)

worker(s). The Contractor shall not be entitled to any payment or compensation on account

of loss that he contractor may have to incur on account of the action as forced a notice in

writing to be Contractor shall be issued by the Engineer-in-Charge to the wages as per

Minimum wages Act in force at the relevant time. If the Contractor does not be as aforesaid

within seven days the action contemplated as above shall be taken against him.

35 Severability and Waiver

35.1 If any provision of this Contract, or any part thereof, shall be found by any court or

administrative body of competent jurisdiction to be illegal, invalid or unenforceable the

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illegibility, invalidity or unenforceability of such provision or part provision shall not affect

the other provisions of this Contract or the remainder of the provisions in question which

shall remain in full force and effect. The relevant Parties shall negotiate in good faith in

order to agree to substitute for any illegal, invalid or unenforceable provision a valid and

enforceable provision, which achieves to the greatest extent possible the economic, legal

and commercial objectives of the illegal, invalid or unenforceable provision or part

provision. No failure to exercise or enforce and no delay in exercising or enforcing on the

part of either Party to this Contract of any right, remedy or provision of this Contract shall

operate as a waiver of such right, remedy or provision in any future application nor shall

any single or partial exercise or enforcement of any right, remedy or provision preclude any

other or further such right, remedy or provision or the exercise or enforcement of any other

right, remedy or provision.

36 Representation and Warranties of Contractor

The Contractor represents and warrants to the Employer that:

(i) It is duly organized and validly existing under the laws of India (and their respective

countries in case of foreign bidders), and has full power and authority to execute and

perform its obligations and carry out the work as per the terms of contract.

(ii) It has taken all necessary actions under the Applicable Laws to authorize execution and

delivery of this contract and to validly exercise its rights and perform its obligations under

(iii) This Contract constitutes its legal, valid and binding obligations, enforceable against it in

accordance with terms hereof, and its obligations under this Contact will be legally valid,

binding and enforceable obligations against it in accordance with the terms hereof.

(iv) It is subject to civil and commercial laws of India with respect to the Tender and this

Contract/ Agreement and it hereby expressly and irrevocably waives any immunity in any

jurisdiction in respect thereof.

(v) The information furnished in the Bid and as updated on or before the date of this

agreement/contract is true and accurate in all respects as on the date of this Contract.

(vi) The execution, delivery and performance of this Tender and Contract thereof will not

conflict with, result in the breach of, constitute a default under or accelerate performance

required by any of the terms of the Contractor’s Memorandum and Articles of Association

or any Applicable Laws or any covenant, agreement, understanding, decree or order to

which it is a party or by which it or any of its properties or assets is bound or affected.

(vii) There are no actions, suits, proceedings, or investigations pending or, to the

Contractor’s knowledge, threatened against it at law or in equity before any court or before

any other judicial, quasi-judicial or other authority, the outcome of which may result in the