PORTABLE DIGITAL ULTRASONIC FLAW DETECTOR FOR ULTRASONIC TESTING.

Special Eligibility Criteria

1. 1

   The bidder should be an OEM or an authorised agent of OEM for the machine/equipment being offered.

   Document optionalConfirmation required
2. 2

   Authorised dealer/distributor quoting on behalf of OEM, should attach the valid authorised dealership/distributorship certificate along with their bid with specific reference to this tender.

   Document requiredConfirmation required
3. 3

   The bidder should have supplied at least two (02) similar types of machine/equipment to any steel casting/forging industries during the last 05 years. The details of supplies executed against the Purchase Orders shall be submitted along with the bid . In case the bidder has no experience in supplying such machines/equipment, the offer will be rejected. Format for Performance Report is attached to specification as Annexure-1.

   Document requiredConfirmation required
4. 4

   The bidder shall have established and reliable technical and maintenance support in India, otherwise the offer shall be considered technically unsuitable.

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5. 5

   Necessary supporting documents related to authorisation, experience certificate, past work completion certificate and details of support team in India shall be submitted at the time of participation in the tender.

   Document requiredConfirmation required
6. 6

   SPECIAL CONDITION: Public Procurement (Preference to Make In India), Order 2017- Revision dtd.04.06.2020, 16.09.2020 and 04.03.2021 enclosed to Railway Board's letters No.2020/RS(G)/779/2 Pt.1 dtd.12.06.2020, 25.09.2020 and 17.05.2021 respectively are attached to the Tender. Attention of Bidders is invited to the following with reference to Make In India Policy: - Para 29.0 of Section II (Pages from 55 to 57) of attached document - OT Conditions stands deleted.. The provisions for preference to Make In India Policy will be applicable as per the Public Procurement (Preference to Make In India) Order 2017 - Revision issued by Ministry of Commerce and Industry, Department for Promotion of Industry and Internal Trade (Public Procurement Section) vide their Order No. P-45021/2/2017-PP (BE-II) dtd. 04.06.2020, 16.09.2020, 04.03.2021 and 19.07.2024 as applicable as on the date of Tender opening. With reference to the provisions of the revised 'Public Procurement (Preference to Make In India), Order 2017, it shall be noted that: The minimum local content requirement for Class-I supplier is 50%. For Class-II supplier, local content requirement is more than 20% and less than 50%. Purchase preference shall be given to Class-I local supplier as defined in Public procurement (Preference to Make in India), Order 2017 as amended from time to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The 'Class-I local supplier/Class-II local supplier' shall be required to indicate percentage of their local content and provide self-certification from the OEM that the item offered meets the local content requirement for 'Class-I local supplier/Class-II local supplier', as the case may be. Format of self-certification is attached as Annexure-B to the Tender They shall also give details of the location(s) at which the local value addition is made. The bidder shall upload this document along with the bid. Only Class-I and Class-II Local suppliers as per MII Order will be eligible to bid. Bidders offering imported products i.e. Non-local suppliers are not eligible to bid in this tender.

   Document requiredConfirmation required

Check List

1. 1

   Please ensure that you have confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India.
2. 2

   Please ensure that you have kept your offer valid for the validity period as mentioned in NIT header.
3. 3

   Please ensure that you have submitted the details of location[s] at which local value addition is made/proposed.
4. 4

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
5. 5

   Please ensure that you have attached relevant MSE certificate if you claim for benefits and preferential treatment as MSE.

Commercial-Compliance

1. 1

   EARNEST MONEY DEPOSIT & SECURITY DEPOSIT FOR STORES TENDERS is applicable as per the Corrigendum to OT bid document attached to Tender. The bidders who are exempt from submission of EMD as per the above Corrigendum shall be required to sign a bid securing declaration and submit the same with this Tender(copy attached).

   Document requiredConfirmation required
2. 2

   Submission of self-certified undertaking by bidders as per Corrigendum to Rly Board letter No.2024/RS(G)/164/VIG/4 dtd.27.05.25: (1) The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l Sl.No.15 of attached document. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned. (2) The bidder shall be mandated to submit Annexure-I of Board's letter No.2024/RS(G)/164/VIG/4 dtd.27.05.25 (copy enclosed).

   Document requiredConfirmation required
3. 3

   Warranty: Warranty period for the M&P will be 24 months from the date of PG test. A maximum period of 07 calendar days will be allowed for attending and rectification of faults during the warranty period. Warranty will be applicable as per Clause 11.0 of Specification.

   Document optionalConfirmation required
4. 4

   Supplier shall furnish their GSTIN No and the HSN Code for the items quoted.

   Document optionalConfirmation required
5. 5

   PERFORMANCE / WARRANTY BANK GUARANTEE: For Machinery and Plant items, costly equipment and capital Spares, the Contractor will have to furnish a Performance / Warranty Bank Guarantee for 10% of contract value to cover their warranty obligations under the contract, valid for Warranty period plus six (6) months claim period.

   Document optionalConfirmation required
6. 6

   [i] In case of MSE firm willing to claim the benefits under Public Procurement Policy [Preference to MSE] order 2012, the firm should upload alongwith their offer, the proof of their being MSE registered with the nodal agency. [ii] As per Gazette notification No.S.O.4926[E] dated 18.10.2022 amending notification No.S.O.2119[E] dated 26.06.2020 circulated vide Railway Board letter No. 2020/RS[G]/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re- classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re- classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. [iii] Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes [SC]/ Scheduled Tribes [ST]/ women entrepreneurs to claim the benefit under this sub-classification.

   Document requiredConfirmation required
7. 7

   If you are not a MSE or a consortia of MSE formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and small Enterprise [in percent of order value] with further category breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 7 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry ownedby others, women owned MSEs].

   Document optionalConfirmation required
8. 8

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers of GST [Designation, address and email id]. In case of award of a contract, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer of GST mentioned in the Tenderer's bid.

   Confirmation required
9. 9

   The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. In this regard tenderer to certify that: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this vendor/bidder is not from such a country and does not have any specified Transfer of Technology [ToT] from such country or, if from such a country or if having specified Transfer of Technology [ToT] from such country, has been registered with the Competent Authority. I hereby certify that this vendor/bidder fulfills all requirements in this regard and is eligible to be considered . " [Where applicable, evidence of valid registration by the Competent Authority shall be attached]. Note: [1] If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country. [2] If a bidder whose bid is accepted is found to be false, this would be a ground for debarment and further legal action in accordance with law. Copy of Ministry of Finance Order [Public Procurement No 4] No F.7/10/2021-PPD[1] dated 23.02.2023 and OM No.F.7/10/2021-PPD dated 23.02.2023 recirculated vide Railway Boards letter No.2020/RS[L]/779/2[E3330671] dated 15- 03-2023 is attached.

   Document requiredConfirmation required
10. 10

    Bidders may please note that Entities of countries which have been identified by the Nodal Ministry / Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

    Confirmation required
11. 11

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements" and if space available is not adequate under these headings, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.
12. 12

    The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in Purchase Order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the Purchase Order.

    Document requiredConfirmation required
13. 13

    This tender complies with Public Procurement Policy for MSE order 2012 and policies/circulars issued thereof.
14. 14

    Bidders shall go through all clauses of the Specification before quoting. They shall submit parameterwise compliance of all the clauses and sub clauses of the Specification. Deviations if any should be indicated clearly under the remarks column.

    Document requiredConfirmation required
15. 15

    If the manufacturer fails to commissioned the machine in time as per clause 9.1, a penalty of a sum at 2% (two percent) of the contract value of machine/equipment will be imposed for every month (part of a month will be treated as a full month), subject to an upper limit of 10% (ten percent) of contract value.

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16. 16

    CONCOMITANT ACCESSORIES (Clause 4.0 of specification): The equipment shall be accompanied with the concomitant accessories listed at clauses 4.2 to 4.8 of Specification. The total cost of Concomitant accessories shall be quoted separately and not included the basic price of the system. The list of all the accessories quoted alongwith their price breakup shall be attached to the bid. The commercial evaluation of the Offer shall include the cost of Concomitant accessories.

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17. 17

    OPTIONAL ACCESSORIES (Clause 5.0 of Specification): Tenderer shall quote for all necessary consumables spares/accessories for two(2) years trouble-free working of the equipment. Bidder shall quote separately for any optional spares or attachments for Operation or Maintenance, he feels that are required & are not mentioned elsewhere in this specification. Note: List of all the Spares/accessories along with their price break-up shall be attached to the bids. Their cost shall not be included in the basic price of the equipment.

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18. 18

    Installation and Commissioning shall be as per clause 9.0 of specification

    Confirmation required
19. 19

    Any other recommended accessories required for at least 05 years maintenance and trouble-free working should be clearly indicated by the bidder along with cost. This is not considered for evaluating the offer.

    Confirmation required
20. 20

    ANNUAL MAINTENANCE CONTRACT: Tenderers should go through the Annual Maintenance Contract detailed in Clause 12.0 to 12.10 of Specification. Tenderers are required to quote for Annual Maintenance for a period of five years after completion of the Warranty period of the M&P. The AMC charges would be added to the FOR destination price quoted for M&P for the purpose of comparitive evaluation of offer.

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21. 21

    Bank Guarantee for AMC: Before entering into the AMC agreement, the supplier shall submit a Bank Guarantee to the consignee 4 (four) months prior to the expiry of warranty period. The Bank Guarantee shall be equal to 1/4 of annual AMC value (highest of the annual values if the rates offered for various years are different), subject to a minimum value of 1.25% of the quoted cost of machine including concomitant accessories (in case the annual AMC rate quoted is less than 5% of the cost of machine). Detailed conditions of AMC are attached to the Tender.

    Document optionalConfirmation required
22. 22

    THE COST OF AMC AND CONCOMITANT ACCESSORIES WILL BE INCLUDED FOR EVALUATION OF INTER-SE RANKING OF OFFERS. THE COST OF OPTIONAL ACCESSORIES WILL NOT BE INCLUDED FOR EVALUATION OF INTER-SE RANKING OF OFFERS.

    Confirmation required
23. 23

    The Warranty Bank Guarantee shall be returned only on receipt of confirmation from supplier that they have submitted the AMC Bank Guarantee.

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24. 24

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.