Supply and Laying of Ready-Mix Cementitious Material for Patch Work & Ready-Mix Grout Material at different Roads of Different ward of South West Zone of AMC (ARC)

Name of Work: Supply and Laying of Ready-Mix Cementitious Material for Patch

Work & Ready-Mix Grout Material at different Roads of Different

ward of South West Zone of AMC (ARC)

AHMEDABAD MUNICIPAL CORPORATION

Sr. No Section Description PageNo

1 Invitation for Bid (IFB)

2 Section-1 Instructions to Bidders

3 Section-2 Qualification Information

4 Section-3 Conditions of Contract

5 Section-4 Contract Data

6 Section-5 Technical Specification

7 Section-6 Form of Bid

8 Section-7 Bill of Quantities

9 Section-8 Securities and Other Forms

10 Section-9 Drawings

11 Section-10 Documents to be furnished by Bidder

INVITATION FORBID

INVITATION FOR BID

AHMEDABAD MUNICIPAL CORPORATION

INVITATION FOR BID

Municipal Commissioner of A.M.C. invites percentage rate sealed tenders from interested contractors for the

following work within the limit of A.M.C.

Package Name ofwork Approximate Tender EMD Period of Class of

No. valueof works Fess (Rs.) completion Registration

Supply and Laying of Rs. Rs. 1500.00 Rs.25,770.00 12 Months Registration

Ready-Mix Cementations 25,77,000.00 osf “E1” Class

Material for Patch Work

& Ready-Mix Grout

Material at different

Roads of Different ward

of South West Zone of

1. Prospective / Interested bidder may download the Bid Documents from website

https://www.tender.nprocure.com free of cost till the Time and Date as mentioned on online

NIT at website https://www.tender.nprocure.com.

2. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee

/ Tender Fee through Demand Draft only of any Schedule Bank payable at AHMEDABAD and in

favour of ‘MUNICIPAL COMMISSIONER, AHMEDABAD’. Once the Bid is received online, Bid

Document / Tender Fee will not be refundable. As Per GoG R&B Department’s Circular No.

PARACH/102/000/IB/221/(59)/CDated.24/01/2007

The Demand Draft for Bid Document / Tender fee and Bank Guarantee against Bid Security /

EMD (D.D./Pay Order / Local Micr Check/B.G.)shall be submitted in electronic format

through online (by scanning)while uploading the bid, this submission shall mean that bid

document / tender fee and Bid Security /EMD has been received. Accordingly, the offer of only

those shall beopened whose Bid Document / Tender Fee and Bid Security / EMD have been

received electronically. However, for the purpose of realization of (D.D./Pay Order / Local

Micr Check/B.G.) bidder shall send the same in original through R.P.A.D. so as to reach to

MUNICIPAL COMMISSIONER, AHMEDABAD’ at the time of bid submission.

Penetrative action for not submitting (D.D./Pay Order / Local Micr Check/B.G.) in original

to Assistant Manger(PWA)Ahmedabad Municipal Corporation by bidder shall be initiated.

WRD GR No.PRC-102014-1-MICell-K.1Dated: 29/10/2014

3. Bids received online, will be opened on the10.07.2026 at 17:00 hours at Assistant

Manger(PWA),2nd floor old Building Danapith, Ahmedabad Municipal Corporation as

specified in the online NIT at website https://www.tender.nprocure.com in the presence of

the bidders or their authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids will

be opened on the next working day at the same time and venue.

4. A pre bid meeting will be held on 24.06.2026 at 12:00 hours at at the office of Additional

City Engineer (Road Project), 5th floor New Building, sardar Patel Bhavan, Danapith,

AHMEDABAD’ to clarify the issues and to answer questions on any matter that may be

raised at that stageas stated in clause 9.2 of ‘instructions to Bidders’ of the bidding

5. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be

rounded off to the next thousand rupees.

6. Other Information is a sunder:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the bidder

cannot modify / edit / withdraw their submitted offer in any case. No written or online

request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender are

liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder

will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the format

given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly in

electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past, it

shall not be deemed to be aground / reason for not giving required information for this

L. Information supplied for earlier projects shall not be considered while evaluation of this

bid. The Government will not ask for any other information, unless it is found absolutely

necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

For the works costing up to Rs. 7.5 crore (WRD Works), Rs.7.0 crore (ROAD/ BRIDGE/

BUILDING WORKS), Rs. 0.5 Crore (Electrical Works) kindly refer to GoG NWRWS & K

Department’s Circular No.Paracha/1097/1397(11)/pa.fa./ MICELL(k-1) dated 18/01/2018

and Dated 30/09/2022

For the works costing under Rs. 7.5 crore for Construction work of Water Resources

Department, Rs.7.0 crore for Roads, Bridge sand Building and Rs.050 crore for Electrical work

following documents shall be submitted in electronic format only through

onlinebyscanningand the (i) Bid Document Fee / Tender Fee (ii) Bid Security/ EMD should be

sent in original to the Tender opening authority through RPAD, so as to reach the Executive

Engineer within 7 days from last day of submission of Bid.

(i) BidDocumentFee/TenderFee

(ii) BidSecurity/EMDorValid EMDExemptionCertificateof AppropriateClass of

Registration of Approved Contractors

(iii) RegistrationCertificateofAppropriateClass

(iv) RegistrationCertificateofspecialcategory–Road/Buildingand Category

I/II/III, if required

(vi) WorkExperience,ifnecessary…

(vii) OtherDocuments,asrequired…

SCHEDULE OF BIDDING PROCESS

Sr. No. Event Description Date

1 Sale of Bid Documents 18-06-2026

2 Last date of Online submission 09-07-2026 before 18:00 hrs.

3 Last date of Physical submission 10-07-2026 before 16:00 hrs.

4 Pre bid meeting 24-06-2026 at 12:00 Hrs.

5 Opening of Technical Bid 09-07-2026 at 16:00 hrs.

6 Opening of Price bid To be intimated later.

7 Validity of Bid 180 Days.

INSTRUCTIONS TO BIDDERS

Section1:Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 13 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 13 27. Correction of Errors

10. Amendment of Bidding 14 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and 16 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Corrector Fraudulent Practices

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as

defined in these documents and referred to as ‘the works”) detailed in the table given in

IFB. The bidders may submit bids for any or all of the works detailed in the table given in

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

Ahmedabad Municipal Corporation has arranged the fund for this project.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide

consulting services for the preparation or supervision of the works, and any of its

affiliates, shall not be eligible to bid.

3.3 Work Experience Requirement (Past 5 Years)

The bidder should have satisfactorily completed, in any Central / State Govt. / PSU / Local Body, the

 One similar completed works costing not less than the amount equal to 80% of the estimate

 Two similar completed works costing not less than the amount equal to 50% of the estimate

 Three similar completed works costing not less than the amount equal to 40% of the estimate

Definition of Similar Work

“Similar work” shall mean any project involving repairs of potholes and patches in Asphalt Roads or

Repair and Rehabilitation / Resurfacing of Asphalt Surface using premixed.

3.4 Technical Requirement

 The Bider must submit an MoU with a Manufacturer ofInnovative ready mix cementitious

material (Quick fix Repair Solution) and Innovative Cementitious Surface Painting Mix (Quick

Seal) havingCement, Useful chemicals, green sand (Silica sand) having SiO2 more than 97%

Manufacture company should have EC clearance & Green certificate.

 The bidder should have Mou with any agency/ contractor having experience of Pot hole

 The bidder should submit performance Certificate of quoted product from Govt.

Dept./Corporation

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including drawings

and charts, as necessary. The proposed methodology should include a program of

construction backed with equipment planning and deployment duly supported with

broad calculations and quality assurance procedures proposed to be adopted justifying

their capability of execution and completion of work as per technical specifications,

within stipulated period of completion.

#4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Pre Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail

criteria regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for

joint ventures are given under para 4.6 below ) Subcontractors experience and resources

shall not be taken in to account in determining the applicants compliance with the

qualifying criteria.

4.5.2 Only those bidders who satisfy the eligibility and qualification criteria as specified in the

tender document shall be considered eligible and qualified for further evaluation.

4.5.3 The work experience submitted by the bidder solely pertaining to RCC work shall not be

considered as qualifying experience unless such work strictly conforms to the definition

of “Similar Work” prescribed in the tender document. In the event that the submitted

work experience does not meet the stipulated criteria and definition of “Similar Work,”

such bidder shall be liable for disqualification.

4.5.4 The decision of the Deputy Municipal Commissioner with respect to the evaluation of

eligibility, qualification, and interpretation of the “Similar Work” criteria shall be final,

conclusive, and binding on all bidders. The Deputy Municipal Commissioner reserves the

absolute right to accept or reject any bid, wholly or partially, without assigning any

reason whatsoever.

To qualify for more than one contract, the applicant must demonstrate having

experience and resources sufficient to meet the aggregate of the qualification criteria for

each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.5 Base year and Escalation

ThebaseyearshallbetakenasCurrentfinancial year

Following enhancement factors will be used for the costs of works executed and the financial

figure to a common base value for works completed in India.

Year FinancialYear Multiplyingfactor

Baseyearofinvitingtender 2025-2026

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency

the above enhanced multiplying factors will not be applied. Instead, the current market

exchange rate (State Bank of India BC Selling rate as on the last date of submission of the

bid) will be applied for the purpose of conversion of the amount in foreign currency into

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieveda minimum annual financial turnover of Rs.11.12Crore(Defined as billing

for works in progress and completed in all classes of civil engineering construction

works only) in any one year, over the last five financial years.

(b) Experience in successfully completing or substantially completing at least one

contract of any Construction of CC Road Work items like Box Cutting, WMM,

P.C.C, C.C, Paver Block Work, etc of at least 40 percent(Rs. 4.45 Cr. + GST) of the

value of proposed contract within the last five financial years.

The works may have been executed by the applicant as prime contractor oras a

member of a joint venture or as a nominated sub-contractor. As subcontractor, he

should have acquired the experience ofexecution of all major items of works under

the proposed contract. In case a project has been executed by a joint venture,

weight towards experience of the project would be given to each joint

ventureinproportiontotheirfinancialparticipationinthejointventure ifworkexecuted

jointly otherwise as per the scope of work define in Joint Ventureagreement.

Substantially completed works means those works which are at least 90 %

completed as on the date of submission (i.e. gross value of work done up to the last

date of submission is 90 % or more of the original contract price) and continuing

satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the

contractor and any other relevant information.

(the experience certificate should be signed by the officer not below the rank of EE)

(c) The contractor shall have a registration with State / Central Government or State Water

Supply Boards or in Municipal Corporation in ‘E1’ Class & Above Supporting documents

to be submitted in hard copy.

(f) BID Security / EMD (Please refer Section 01 Instruction to Bidders , Section C Preparation

of Bids, Clause 16)

(g) Cost of Documents / Tender Fee

(h) CA Certified Annual Turn Over of Last Five Financial Years

(i) Bank Certificate as per Clause 4.5.6 (Refer Sample Format for Evidence of Access to OR

Availability of Credit Facilities which is falls in Section 2 of the SBD)

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their

bid, a detailed construction planning and methodology supported with layout and

necessary drawings and calculations to allow the employer to review their proposals. The

numbers, types and capacities of each plant/equipment shall be shown in the proposals

along with the cycle time for each operation for the given production capacity to match

the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and credit

facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If necessary,

the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five financial years. A

consistent history of awards against the Applicant or any partner of a joint venture may

result in failure of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to bed is qualified if

Made misleading or false representation in the forms, statements submitted, and/or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due to

bankruptcy. The rescinding of contract of a joint venture on account of reasons other

than non – performance, such as Most Experienced partner of joint venture pulling out,

court directions leading to breaking up of a joint venture before the start of work, which

are not attributable to the poor performance of the contractor will, however, not affect

the qualification of the individual partners.

4.5.10. The bidder who have applied for corporate Debt Restructuring (CDR) / facing recovery

proceedingsfromfinancialinstitutions/facingwindingupprocessing/thoseunderBIFR

inthelast5financialyearshallbeconsideredforbidqualification.Howeverifthebank/

financialinstitutionhas acceptedtheproposal ofdebtrestructuringon orbeforethelast

dateofonlinesubmission,thesame shallbe consideredforfurtherevaluation.An affidavit

bybidderalongwithcertificatefrombankmustbeproducedinsuchcases.IncaseofJoint Venture

agreement,this provisionshallbeapplicableforbothleadpartnerandJVpartner.

4.6 JOINT VENTURE: Deleted

4.6.1. Jointventuresmustcomplywiththefollowingrequirement:

(a) Followingaretheminimumqualificationrequirements:

(i) Theleadpartnershallmeetnotlessthan50percentofallcriteriagiveninpara

4.5.6 &4.5.6above.Thejointventuremustcollectivelysatisfythecriteriaofpara

4.5.3&4.5.6above.Theexperienceoftheotherjointventurepartnersshallbe

consideredifitisnotlessthan30percentofthequalifyingcriteriainpara4.5.3&

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be

submitted with a copy of the joint venture agreement providing the joint and several

liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partnersindividually

or as a partner in any other joint venture. In case dissolution of a joint venture, each one

of the constituent firms may qualify if they meet all the qualification requirements,

subject to the written approval of the Employer.

4.7. BidCapacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the totalestimated

cost of the works. The available bid capacity will be calculated as under:

AssessedAvailableBidCapacity=(A*N*2-B),where

A=Maximum value of work executed in any one year during the last five years (updated

to the price level of the year indicated in appendix) taking into account the

completed as well as works in Progress.

B=Value at current price level of the existing commitments and ongoing works to

becompletedduringthenext12 Months(periodofcompletionofworkforwhichbidsare

N=Number of years prescribed for completion of the works for which the bids are invited.

Note :-In Case of joint venture, the available bid capacity will be applied for each

partner to the extent of his proposed participation in the execution of the

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made mislead ignore false representation in the forms, statements and Attachments

the submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly completing

the contract, inordinate delay in completion, litigation history, or financial failures

- Participated in the previous bidding for the same work and had quoted unreasonably

high bid prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with the

bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid,

and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine

the Site of work and its surrounding and obtain all information that may be necessary for

preparing the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDINGDOCUMENTS

8. Content of Bidding Documents

8.1 These to bidding documents comprises the documents listed be low and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder

in compliance to section 2 will be prepared by him and furnished as Volume-V in two

parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, and technical specifications, bill of quantities, forms,

Annexes and drawings in the Bid Document. Failure to comply with the requirements of

Bid Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids

which are not substantially responsive to the requirements of the Bid Documents shall be

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify

the Employer in writing or through E-mail at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which he

received earlier than 15 days prior to the deadline for submission of bids. Employer’s

response will be published on website including a description of the enquiry but

without identifying its source.

10. Pre-bid meeting

10.1 Prospective bidders requiring any clarification of the bidding documents may notify the employer by

email or through fax/ post/ courier at the Employer’s address indicated in the Notice Inviting Tenders

twenty four (24) hours before the Pre Bid Meeting. Employer, at its sole discretion, may hold the Pre-

Bid Meeting at the time, date, and Venue.

10.2 The purpose of the meeting will be to clarify issues and to answer the questions on any matter that may

be raised at that stage.

10.3 Any modifications of the bid documents listed in Clause 9.1, which may become necessary as a result of the

pre-bid meeting or which are required in the opinion of the Employer shall be made by the Employer

exclusively through the issue of an amendment pursuant to Clause 12 and not through the minutes of the

pre-bid meeting.

• Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

• Pre Bid Meeting shall be held on Date:-24-06-2026 at 12:00 Hrs. in the office of Add.City Engineer

Office, 5th floor Road & Bridge Department, Sardar Patel Bhavan, Danapith, Ahmedabad Municipal

Corporation, Ahmedabad.

11.0 Amendment of Bidding Documents

11.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by issuing

11.2 Any addendum thus issued shall be part of the bidding documents and shall be placed on website

www.tender.nprocure.com The prospective bidder shall refer to website to check any addendum before

hours of opening of bids. AMC will not give any advertisement for the same.

11.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their

bids, the Employer may, at his desecration, extend as necessary the deadline for submission of bids.

11.4 Prospective bidders should attach the addendum made for the work & if fails to do so than also the

changes made through such addendum shall be applicable & bound to the bidder.

C. PREPARATIONOFBIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause8.1)

shall be in two separate parts:

Party shall be named“ Technical Bid”and shall comprise

(i) Bid Security in the form specified in Section

(ii) QualificationInformationandsupportingdocumentsasspecifiedinSection2

(iii) Certificates, under takings, affidavitsasspecifiedinSection2

(iv) AnyotherinformationpursuanttoClause4.5oftheseinstructions

(v) Undertaking that the bid shall remainvalidfor the period specified in Clause

PartII shall be named“FinancialBid”and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details/information pertaining to each parti.e. technical as

well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars VolumeNo.

Invitation for Bids(IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for

all items of the Works described in the Bill of Quantities along with total bid price

(Both in figures and words).Items for which no rate or price is entered by the bidder will

not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid Price

submitted by the Bidder.(GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 180+45 = 225 days after the deadline

date forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder

may refuse the request without forfeit inghisbidsecurity. A bidder agreeing to the

request will not be required or permitted to modify his bid, but will be required to

extend the validity of his security for a period of the extension, and in compliance with

Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in favor of

Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and

above) and Bank Guarantee of Schedule and Private Banks shall be considered as per

GoG Finance Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date

21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and KalpsarDepartment of

Govt of Gujarat. Exemption Certificate is applicable only when Registration Certificate

of Appropriate Class and Category of Approved Contractors is required as eligible

criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the

bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of 180+45 =

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated in

Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of

the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed

the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) InthecaseofasuccessfulBidders,iftheBidderfailsthespecifiedtimelimitto

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors.

(e) EMD/SD/Performance Bank Guarantee will be submitted as per the Mention Below

a. The Bidder shall furnish, a Bid Security of the amount as shown in NIT as part of his bid, in the

form of D.D. or pay order or Bank Guarantee in favour of Hon. Municipal Commissioner,

Ahmedabad valid for 180 days from the last date of online submission of tender

Any bid not accompanied by an acceptable Bid Security shall be rejected by the Employer as non non-

responsive. Any bid having bid security for lesser value and shorter validity period shall be treated as non non-

(a) The bid securityty of the unsuccessful bidders, except for L1, L2 and L3 bidders will be returned as

promptly as possible.

(b) The bid security of the successful bidder, along with second and third lowest tenders, will be returned

when the successful bidder has furnished the required security deposit and signed the agreement.

The Bid Security of the Successful Bidder will be discharged when the bidder has signed the Agreement and

furnished the required security deposit.

The Bid Security shall be forfeited, if the Bidder

Bidder withdraws the Bid after Bid opening during the period of

Bid validity; in the case of a successful Bidder, if the Bidder fails within the specified time limit to sign the

Agreement; or Furnish the required security deposit. commence the work after signing signin the agreement

within 15 days No interest shall be paid by the owner on any tender guarantee. The issuing branch of the

Bank Guarantee for Earnest Money Deposit should be executed on non-judicial Stamp papers of requisite

value in accordance with the stamp Act applicable to that particular state of Indian Union, where executed.

The executing officers of the bank Guarantee for Earnest Money Bid Security shall clearly indicate in (block

letters) his name, designation, Power of Attorney No. / Signing Power No. etc.

Each page of the bank guarantee for Earnest Money Deposit shall be duly signed/ initialed by the executing

officers and the last page shall be signed in full, indicating the particulars as aforesaid under the seal of the

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or time

for completion), basic technical design as indicated in the drawing and specifications.

Conditional offers or alternative offers will not be considered further in the process of

tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate parts to be

D. SUBMISSIONOFBIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified

above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment

in accordance with Clause 10, in which case all right and obligation of the Employer and

the bidders previously subject to the original deadline will then be subject to the new

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. NobidshallbemodifiedorwithdrawnafterthedeadlineforsubmissionofBid.

22.4. Withdrawal or modification of a bid between the deadlines for submission of bids and

the expiration of the original period of bid validity specified in Clause 15.1above or as

extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause

E. BIDOPENINGANDEVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend

at time, date and the place specified in Appendix in the manner specified in Clauses

and 23.3, In the event of the specified date of Bid opening being declared holiday for the

Employer, the Bids will be opened at the appointed time and location on the next

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not conform

to the amount and validity period as specified in the invitation for bid (ref. Column 4 and

paragraph 3), and has not been furnished in the form specified in Clause 16, the technical

bid will not be opened.

23.4. (i)Subject to confirmation of the bid security by the issuing Bank, the bids accompanied

with valid bid security will be taken up for evaluation with respect to the

Qualification information and other information furnished in part I of the bid

pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose financial

bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only these

bidders will be opened. The responsive Bidders’ names, the Bid prices, the total amount

bidders will be opened. The responsive Bidders’ names, the Bid prices, the total amount

of each bid, any discount and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

any discount, and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids

and recommendations for the award of a contract shall not be disclosed to Bidders or

any other persons not officially concerned with such process until the award to the

successful Bidder has been announced. Any effort by Bidder to influence the Employer’s

processing of Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at

his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit

rates. The request for clarification and the response shall be in writing or by e- mail, but

no change in the price or substances of the Bid shall be sought, offered, or permitted

except as required to confirm the correction of arithmetic errors discovered by the

Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating

to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly

signed; (c) is accompanied by the required securities and; (d) is substantially responsive

to the requirements of the Bidding document. During the detailed evaluation of the

“Financial Bid”, the responsiveness of the bids will be further determined with respect to

the remaining bid conditions, i.e., priced bill of quantities, technical specifications, and

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions

and specifications of bidding documents, without material deviation or reservation. A

material deviation or reservation is one (a) which affects in any substantial way the

scope, quality, or performance of the Works; (b) which limits in any substantial way,

inconsistent with the Bidding documents, the Employer’s rights or the Bidder’s

obligations under the Contract; or(c) whose rectification would affect unfairly the

competitive position of other Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the non-

conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation

and deviations and other factors, which are in excess of the requirements of the Bidding

documents or otherwise result in unsolicited benefits for the Employer, shall not be

taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not be

taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the construction

methods and schedule proposed. After evaluation of the price analyses, the Employer

may require that the amount of the performance security set forth in Clause 34 be

increased at the expense of the successful /bidder to a level sufficient to protect the

Employer against financial loss in the event of default of the successful Bidder under the

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced

low and which cannot be substantiated satisfactorily by the bidder may be rejected as

non-responsive.

F. AWARDOF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has

been determined.

(i) to be substantially responsive to the Bidding documents and who has offered the

lowest evaluated Bid Price; and

(ii) To be within the available bid capacity adjusted to account for his bid price which

is the lowest evaluation in any of the packages opened earlier than the one

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest

evaluated bid. The contract will in such cases be awarded to the next lowest

bidder at his evaluation bid price.

32. Employer’s Right to accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid,

and to cancel the Bidding process and reject all Bids, at any time prior to the award of

contract, without thereby incurring any liability to the affected bidder or Bidder or any

obligation to inform the affected Bidder or Bidders of the grounds for the Employer’s

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter (hereinafter and in the condition of contract called the

“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor

inconsideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the

“Contract Price”).

33.2The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful

Bidder. It will be signed by the Employer and to the successful Bidder, within 28 days

following the notification of award along with the Letter of Acceptance. Within 21 days

of receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer

will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank in

the form set forth in Annexure 1 (the “Performance Security”) for an amount equal

to 5% (five percent) of its Contract Price. In case of

bidsmentionedbelow,thesuccessfulBidder,alongwiththePerformanceSecurity,

shall also furnish to the Authority an irrevocable and unconditional guarantee from a

Bank in the same form given at Section 8 towards an Additional Performance

Security (The “Additional Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up

to 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be

calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and

(ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects

Liability Period and the Additional Performance Security shall be valid beyond

(twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per AMC Circular And Circular attached as Annexure I or

as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture ofthe Bid

35 AdvancePaymentandSecurity

35.1 The Employer will provide an Advance payment on the ContractPriceas stipulated in

the Conditions of Contract, subject to maximum amount, as stated in theContract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract in

question and will declare the firm ineligible, either indefinitely or for a stated period of

time, to be awarded a contract with National Highways Authority of India/ State PWD

and any other agencies, if it at any time determines that the firm has engaged in corrupt

or fraudulent practices in completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

APPENDIX TO ITB

Clause Reference With

respect to Section –I

1. The Name of the Employer is The Municipal Commissioner, [Cl.1.1]

Ahmedabad Municipal Corporation (AMC), Ahmedabad.

2. Thelastfivefinancialyears.

3. ThisAnnualFinancialTurnoverAmountisRs. [Cl.4.5.3(a)]

4. Value of Work is Rs.

6. ThecostofelectricworkisRs.

7. Thecostofwatersupply/sanitaryworksisRs.

8. Liquid as sets and/or availability of credit facilities is Rs. 6,44,250.00 [Cl.4.5.6]

(25% of Total Value of Work)

9. Pricelevelofthefinancialyear 2024-25 [Cl.4.5.2]

10. The pre-bid meeting will take place at Additional City Engineer office [Cl.9.2.1]

5the floor new building sardar patel bhavan,Ahmedabad Municipal

Corporation (AMC), Ahmedabad

11. The technical Bid will be opened at the office of the Assistant

Manager(PWA),Old building second Floor, sardar patel bhavan,

Ahmedabad on dt ............................. at

12. Address of the Employer: Assistant Manager(PWA),Old building

second Floor, sardar patel bhavan, Ahmedabad

14. The bid should be submitted latest by As stated on online [Cl.20.1&20.

15. The bid will be opened at Assistant Manager(PWA),Old building [Cl.23.1]

second Floor, sardar patel bhavan, Ahmedabad As stated on

16. The Bank Draft in favor of Municipal Commissioner, Ahmedabad

Municipal Corporation, Ahmedabad

18. Escalation factors (for the cost of works [Cl.4.5.2]

executedandfinancialfiguretoacommonbase

value)forworkscompleted

Year FinancialYear Multiplyingfactor

Baseyearofinvitingtender 2025-2026

LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[ReferenceCL.4.5.5]

The contractors shall also give a list of machineries in his possession and which they propose to use

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to

be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is

more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum Two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum One Diploma Civil Engineers for the work when the cost of work to be executed

is less than Rs. 5 lakhs. The Engineer so employed for the Government work must have

sufficient experience to handle the work independently. Such an Engineer shall have to

stay at the site of work and he shall not be entrusted with other duty except this work.

5. Maximum age limit for Engineer deployed on site is 60 years.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of mark sheet,

Color Photograph and the appointment order issued such engineers engaged for this

contract work. If 15 days after issue of work order such designated Site Engineers do not

resume or do not remain present on site of work, the recovery at the rate of Rs.15,000-00

per month per Engineer will be made from the bills/deposit/dues of the contractor. Such

recovery shall be non-refundable.

QUALIFICATION INFORMATION

QUALIFICATIONINFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 20 2 5 - 2 0 2

Work performed in the last five years 2 0 2 4 - 2 0

15.2.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all main items

of work described in the bid documents, provided further that all other qualification

criteria are satisfied (in the same name) on works of a similar nature over the last five

years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay

order Completed

*Attach certificate(s)from the Engineer(s)in-charge

**Immediately preceding the financial year in which bids are received.

1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract involved

execution of all main items of work described in the bid document, provided, further that

all other qualification criteria are called (in the same name and style) in the last five

years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed(Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate

work Employer Concrete ITEM 2 Works Work contract Ref)

(Including ITEM 3 ITEM

1.4 Information on Bid Capacity (works for which bids have been submitted and works which

are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description of Place Contract Name Value Stipulated Value of Anticipated

works & No. &Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate(s) from the Engineer(s)in-charge

**Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause

4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for administration and execution

of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water supply/

sanitary work/ building electrification works.

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach

1.11 Information on Litigation history in which the Bidder is involved. (In Last Five Years)

Other Party Employer Cause of Amount Remarks showing

(ies) Dispute Involved Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is * .............................. )

1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings

and charts as necessary to comply with the requirements of the Bidding documents.

(Refer ITB Clause 4.1)

1.14 Programmed

3. Additional Requirements

3.1 Biddersshouldprovideanyadditionalinformationrequiredtofulfillthe requirements of

Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE4.5.6OFITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work,namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

(on non-judicial stamp paper of rs.300/- appropriate value, duly attested by notary public)

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also here by certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for such

works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by the

Department to verify this statement or regarding any (our) competence and general

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I,the undersigned do here by undertake.........that ...................... our firm M/s

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 37 37 Bill of Quantities

2 Interpretation 38 38 Changes in the Quantities

3 Language and Law 39 39 Variations

4 Engineer’s Decisions 39 40 Payments for Variations

5 Delegations 39 41 Cash Flow Forecasts

6 Communications 39 42 Payment Certificates

7 Sub-Contractors 39 43 Payments

8 Other Contractors 39 44 Compensations Events

9 Personnel 40 45 Tax

10 Employer’s & Contractor Risk 40 46 Currencies

11 Employers Risks 40 47 Price Adjustment

12 Contractor’s Risk 40 48 Retention

13 Insurance 40 49 Liquidated damages

14 Site Investigations Reports 41 50 Bonus

15 Queries about the Contract 41 51 Advance Payment

16 Contractors to Construct the 41 52 Securities

17 The Works to be Completed By 41 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 41 54 Cost of Repair

20 Discoveries 42 E. Finishing the Contract

21 Possession of the Site 42 55 Completion

22 Access to the Site 42 56 Taking Over

23 Instructions 42 57 Final Account

24 Disputes 42 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 43 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programmed 44 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 44 F. Special Conditions of Contract

30 Delays Ordered by The 44 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 45 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONSOFCONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of

Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming

part of the Bid

CompensationEventsarethosedefinedinClause44hereunder

The Completion Date is the date of completion of the Works as certified by the

Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period. It

consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body who's Bid to carry out the Work

has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter

as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement of

the Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations to

the Contract, awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the

site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in the

Contract Data. The Intended Completion Date may be revised only by the Engineer by

issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract and

any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor

shall commence execution of the works. It does not necessarily coincide with any of the

Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contract or to carry out a part of the work in the Contract which includes work on the

Temporary Works are works designed, constructed, installed, and removed by

the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The

Works are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also

means female or neuter and the other way around. Heading have no significance.

Words have their normal meaning under the language of the Contract unless

specifically defined. The Engineer will provide instructions clarifying queries about

Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to the

Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representing the

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is delivered

(in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Sub contracting shall not alter

the Contractor’s obligations. Sub-contracting of supply or specific items of work

is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for the

part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of

other Contractor. The Contractors shall as refer to in the Contract Data, also

provide facilities and services for them as described in the Schedule. The

employer may modify the schedule of other contractors and shall notify the

contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated in

the Schedule or other personnel approved by the Engineer. The Engineer will

approve any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than those

of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure

that the person leaves the Site within seven days and has no further connection

with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are Contractors

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they

directly affect the execution of the Works, the risks of war, hostilities, invasion,

act of foreign enemies, rebellion, revolution, insurrection or military or usurped

power, civil war, riot commotion or disorder (unless restricted to the Contractor’s

employees), and contamination from any nuclear fuel or nuclear waste or

radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the Contract

other than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects Liability

Period, in the amounts and deductibles stated in the Contract data for the

following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Material sand

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the

Engineer for the Engineer’s approval before the Start Date. All such insurance

shall provide for compensation to be payable in the types and proportions of

currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required,

the Employer may affect the insurance which the Contractor should have

provided and recover the premiums the Employer has paid from payments

otherwise due to the Contractor or, if no payment is due, the payment of the

premiums shall be a debt due.

13.4 Alterations to the terms of insurance shall not be made without the approval of

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contract or to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programmed submitted by the

Contractor, as updated with the approval of the Engineer, and complete them by

the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of

the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to notify

the engineer of such discoveries and carry out the Engineer’s instructions for

dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this

will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the

contract. Contractor/Employer has to foreclose the work within 30 days after

lapse of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

where materials or plants are be in manufactured/ fabricated/ assembled for the

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to The Deputy Commissioner,

AMCwithin14daysofthenotification of

the Engineer's decision. If the issue is not resolved, any party can refer the matter

for conciliation within 15 days from the decision given by the The Deputy

Commissioner, AMC.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied

withthedecisionoftheThe Deputy Commissioner, AMC,boththeparties have

to refer to the Chief Engineer concern for the conciliationprocess.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the The Deputy Commissioner, AMC, boththe parties have

to refer to the # The Deputy Commissioner, AMC.

If the dispute is not resolved through the conciliation process, he may referthe

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within14 days of

the notification of the Engineer's decision, the Contractor shall not be entitled to

any additional payment/claim if he doesn’t follow the above sequence in

stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration procedure

stated in the Special Conditions of Contract.

For ARBITRATION, as per AMC Circular No.,02 date:24/09/2024 and all latest

Circular shall be applicable. (Arbitration process will be applicable as per AMC latest

Circular)If circular not find from the AMC website after that as per requesting of the

bidders AMC will provide this Circular.

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods, arrangements

orders, and timing for all the activities in the works along with monthly cash flow

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of

the remaining work including any changes to the sequence ofthe activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme

at intervals no longer than the period stated in the Contract data. If the

Contractor does not submit an updated programme within this period, the

Engineer may withhold the amount stated in the Contract data from the next

payment after the date on which the overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking steps to

accelerate the remaining work and which would cause the Contractor to incur

additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting full

supporting information. If the Contractor has failed to give early warning of a

delay or has failed to cooperate in dealing with a delay, the delay by this failure

shall not be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor

for extension of Intended Completion Date refer to the Employer his decision. The

employer shall in not more than 21days communicate to the engineer the

acceptance or otherwise of the Engineer’s decision. If the employer fails to give

his acceptance, the Engineer shall not grant the extension and the contractor may

refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any

activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to review

the plans for remaining work and to deal with matters raised in accordance with

the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to provide

copies of his record to those attending the meeting and to the Employer. The

responsibility of the parties for actions to be taken is to be decided by the

Engineer either at the management meeting or after the management meeting

and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the work,

increase the Contract price or delay the execution of works. The Engineer may

require the contractor to provide an estimate of the expected effect of the future

event or circumstance on the contract price and completion date. The estimate is

to be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided or

reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C. QUALITYCONTROL

# 33. Identifying Defects/Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

Ahmedabad Municipal Corporation shall give the contractor a notice in writing

about the defects and the contractor shall make good the same within 15 days of

receipt of the notice. In the case of failure on the part of the contractor, the

Engineer-in-charge may rectify or remove or re-execute the work at the risk &

cost of the contractor. The Ahmedabad Municipal Corporation shall be entitled to

appropriate the whole or any part of the amount of security deposit towards the

expenses, if any, Incurred by him in rectification, removal or re-execution. The

Defects Liability period shall be as under….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be

3 Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put to

tender), the period shall be 12 (Twelve) months from the certified date of

completion or one monsoon, whichever is later.

(c) FormajorprojectscostingmorethanRs.1crore,the period shall be 36Months from

the certified date of completion which should include three monsoons.

(d) For original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user

agency following the certified date of completion,which ever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated

N,Dated27/05/2013andCircularNo.TNC/10/2016/Clause17A(Correction/(1)CDate

33.1 ForRoadworks:

FreemaintenanceguaranteeperiodforworksofRoad/Bridgeconstruction

(a) For resurfacing work of road free maintenance guarantee period one year

from the date of completion.

(b) Incase of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee from the

certified date of completion. During this period the contractor shall visit the

site every six months along with the concerned Section Officer / Deputy

Executive Engineer and will examine the work already carried out in this

contract like road work, jungle cutting, side shoulders, side gutter, road

furniture, patta etc. and will prepare Km. wise inspection report duly signed

by all concerned and any defect observed shall be done within 15 days by the

contractor at his risk and cost as per the direction of Engineer in charge. The

contractor needs to do videography of these visits and

requiretosubmitatthetimeofreleaseofFMG.IfB.T.thesurfaceduring

the maintenance period of 4 years is worn out then agency shall have to

provide renewal coatingas per tenderitem asdirectedbythe Engineer-in-

charge. The amount equivalent to 5% of each running bill shall bewithheld

and will be released after the free maintenance guarantee period (i.e. 4 years)

However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of Executive Engineer after completion

certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause

for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment / cutting

for side shoulders, side gutters, kilometer / indicator / guard stones, sign

boards etc. are completed in all respect by the contractor.After completion of

the miscellaneous items, the above said 2% withheld amount shall be

(Govt.ofGujarat'sG.R.No.:TNC-10-2013-3(Part-3)/C,Dtd.13/12/2013).

(3) Videography forthesurfaceunderMaintenanceGuaranteeistobedone as per

Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing

more than Rs. 5.00 Crore.

(4) Settingupofadequatelaboratory&deploymentofqualityengineers.

The contractor shall have to set up the laboratory with adequate equipment.

Till the setting up of adequate laboratory is completed & reported of this to

the engineer (subject to due verification by engineer’s representative) by

contractor in writing, Rs.2,00,000/- shall be withheld. The qualified quality

Engineer shall be deployed exclusively for this contract by the contractors. If

quality Engineer is not deployed by contractor within one month after the

date of work order, the amount equivalent to Rs.20,000 per month shall be

recovered till the actual deployment of quality engineer. The amount so

recovered towards the deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(6) MaintenanceduringConstructionPeriod

During the Construction Period, the Contractor shall maintain, at his own risk

and cost, the existing lane(s) of the road so that the traffic worthiness and

safety thereof are at no time materially inferior as compared to their

condition 10 (ten) days prior to the date of the Agreement, and shall

undertake the necessary repair and maintenance works for this purpose;

providedthat the Contractormay, at his cost, interrupt anddivert the flow

of traffic if such interruption and diversion is necessary for the efficient

progressofworksandconformstoGoodIndustryPractice;provided

further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of the Executive Engineer

which approval shall not be unreasonably withheld. For the avoidance of

doubt, it is agreed that the Contractor shall at all times be responsible for

ensuring safe operation of the road.

33.2 The Engineer shall check the Contractor’s work and notify the Contractor of any

defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a Defect

and to uncover and test any work that the Engineer considers mayhave a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it

does, the Contractor shall pay for the test and any samples. If there is no defect

the test shall be a Compensation Event.

34.2 a) If the Engineer instructs the contractor to carry out a test not specified in the

specification to check whether any work has any defect or not, contractor shall

perform the same and submit the results to the Engineer at his own cost.

b) The contractor has to carry out the testes of all items as per mentioned in

tender document.

34.3 As per St.Committee's resolution, 0.5% testing charges shall be deducted from

each R.A. Bill and the amount of actual testing charges shall be adjusted in the

34.4 For Testing Frequency, as per Goverment of Gujarat Circular

No.PRCH/102007/28-Date.- 31/12/2019,AMC Circular No.66 date 19/03/2019

and all latest Circular shall be applicable.

(a) 10% test will carryout at Goverment Laboratory i.e GERI/LDCE/IITRAM/AMC-

Metal Depo.Lab(AMC)

(b) 10% test will carryout at the Goverment approved Laboratory.

(c) 80% test will carryout at the Plant/Field Laboratory of this work.

34.5 Agency has to establish testing laboratory on site for the various test to be carried

out in the work for this purpose agency shall construct a pukka laboratory

building with all facility on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of

the defects Liability Period, which begins at Completion and is defined in the

contract data. The Defects Liability Period shall be extended for as long as Defects

remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for each

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to him

to be necessary or advisable during the progress of the work and the contractor

shall be bound to carry out the work in accordance with any instruction in this

connection which may be given to him in writing signed by the Engineer and such

alteration shall not invalidate the contract and any additional work which the

contractor may be directed to do in the manner above specified as part of the

work shall be carried out by the contractor on the same conditions in all respects

on which he agreed to do the main work and at the same rate as are specified in

the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender

by more than 130%, the contractor will be paid for the quantity in excess of 130%,

at the rate entered in the SOR of the year during which the excess in quantity is

first executed.

39.1 All Variations shall be included in updated programmers produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the

one involving additional or altered class of work; where there are more than one

comparable items, the item of the contract which is nearest in comparison with

regard to class or classes of the work involved shall be selected and the decision

of the Superintending Engineer as to the nearest comparable item shall be final

and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall

be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the year

in which the tender was received. If the Schedule of rates of the Division does not

contain all the items, the percentage increase or decrease of the tender shall be

calculated considering such items which were included in the “Scheduled Rates”

of the division for the year and for materials consumed on such item the rate to

be charged would be the basic rate taken into account for fixing the rate in S.O.R.

referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work

shall be carried out at the rate decided by the competent authorities on the basis

of detailed rate analysis after hearing the contractor before a Committee of two

Superintending Engineers stationed at the same place orthe nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of

Rates” of the Division is ordered to be carried out before the rate is agreed upon,

then the contractor shall within seven days of the date of receipt by him of the

order to carry out the work, inform the Engineer-in-charge of the rate, which it is

his intention to charge for such class of work and if the Engineer in charge does

not agree to this rates, he shall by notice in writing be at liberty to cancel his

order to carry out such class of work and arrange to carry it out in such manner as

he may consider it advisable, provided always that if the contractor shall

commence work or incur any expenditure in regard thereof before the rates shall

have been determined as lastly herein before mentioned, then in such cases he

shall only be entitled to be paid in respect of the work carried out or expenditure

incurred by him prior to the date of the determination of the rate as aforesaid

according to such rate or rates as shall be fixed by the Engineer-in-charge. In the

event of the dispute, the decision of the Superintending Engineer of the Circle

shall be final.

Where, however, the work is to be executed according to the designs, drawings

and specifications recommended by the contractor and accepted by the

competent authority, the alternation above referred to shall be within the scope

of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion

that the increase in the cost occasioned by alterations bears to the cost of the

original work and the certificate of the Engineer-in-charge as to such proportion

shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with

an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any

credit or debit for the month in question in respect of materials for the works in

the relevant amounts and under conditions set forth in sub-clause 32.3 of the

Contract Data(secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items

in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce

the proportion of any item previously certified in any certificate in the light of

later information

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable under

the law. The Employer shall pay the Contractor the amounts certified by the

Engineer within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to

the Contractor will be made by the Employer. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid

by the Employer and shall be deemed covered by other rates and prices in the

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to apart of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in the

tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the tax

structure after bid submission. If the contractor fails to provide such information

and if any financial obligation may arise due to change in tax structure, same will

be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following principles

and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given

in the contract data up to end of the initial intended completion date or

extensions granted by the Engineer and shall not apply to the work carried

out beyond the stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount

of secured advance granted, if any, during the month less the amount of

secured advance recovered, if any during the month. It will exclude value for

works executed under variations for which price adjustment will be worked

separately based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor

is not covered by the provisions of this or other clause in the contract, the unit

rates and prices included in the contract shall be deemed to include amounts to

cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is repaid

48.2 On Completion of the whole of the Works half the total amount retained is repaid

to the Contractor and half when the Defects Liability Period has passed and the

Engineer has certified that all Defects notified by the Engineer to the Contractor

before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by the

Employer under the provision of this clause, Employer shall consider the said

request of the Contractor provided that the refund hereunder shall be made in

tranches of not less than 1% (One Percent) of the Contract Price and Contractor

furnishes an irrevocable and unconditional Bank guarantee for an equal amount

substantially in the format of Bank Guarantee for Performance Guarantee

enclosed with SBD and valid up to 60 day beyond the scheduled / extended

Defects Liability Period. On completion of the whole works, the contractor has

however an option to submit a fresh irrevocable and unconditional Bank

Guarantee for an amount equal to 5% of the total value of work executed

substantially in the format of Bank Guarantee for Performance Guarantee

enclosed with SBD and valid up to 60 days beyond the Defect Liability Period and

yet refund the Retention Money Bank Guarantee submitted for refund of

Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day

stated in the Contract Data for each day that the Completion Date is later than

the Intended Completion Date (for the whole works or the milestone as stated in

the contract data). The total amount of liquidated damages shall not exceed the

the contract data). The total amount of liquidated damages shall not exceed the

amount defined in the Contract Data. The Employer may deduct liquidated

damages from payment due to the Contractor. Payment of liquidated damages

does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been

paid, the Engineer shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not be

entitled for any interest on the over payment calculated from the date of

payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the

tender, then the contractor shall pay to the employer the relevant sum stated in

the Contract Data as Liquidated damages for such default and not as penalty for

everyday or part of day which shall elapse between relevant time for completion

and the date stated in the taking over certificate of the whole of the works on the

relevant section, subject to the limit stated in the contract data.

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages fromany monies due or to become due to

the contractor. The payment or deduction of such damages shall not relieve

The contractor from his obligation to complete the works on from any other of

his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any

Section, a Taking Over Certificate has been issued for any part of the Works or of

a Section, the liquidated damages for delay in completion of the remainder of the

Works or of that Section shall, for any period of delay after the date stated in such

Taking-Over-Certificate, and in the absence of alternative provisions in the

Contract, be reduced in the proportion which the value of the part so certified

bears to the value of the whole of the Works or Section, as applicable. The

provisions of this Sub-clause shall only apply to the rate of liquidated damages

and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay to

the contractor a sum stated in Contract Data as bonus for every completed month

but subjected to maximum amount as stated in Contract Data; which shall

elapse between the date of completion of all items of works as stipulated in the

contract, including variations ordered by the Engineer and the time prescribed in

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit

of the works is equal or more than 6 months. The bonus would be paidas under

%ofTime Saved %ofInitialContractPrice

entitled for Bonus

51. AdvancePayment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be Recorded

in writing) to the Contractor of the amounts stated in the Contract Date by the

date stated in the Contract Date, against provision by the Contactor of an

Unconditional Bank Guarantee in a form and by a bank acceptable to the

Employer in amounts and currencies equal to be at least 110% of the advance

payment. The guarantee shall remain effective until the

advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The Mobilization

advance would be deemed as interest bearing advance at an interest rate of 10 %

to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,plant

and Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has beenused in this way by

supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done,

variations, price adjustments, Compensation Events, orLiquidated damages.

52.1 The performance Security (including additional security for unbalanced bids) shall

be provided to the Employer no later than the date specified in the Letter of

Acceptance and shall be issued in an amount and form and by a bank or surety

acceptable to the Employer, and denominated in Indian Rupees. The performance

Security shall be valid until a date 60 days from the date of expiry of Defects

Liability Period and the additional security for unbalanced bids shall be valid until

a date 28 days from the date of issue of the certificate of completion. (BG Submit

As per Annexure-1)

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages arises

from the Contractor’s acts or omissions.

E. FINISHINGTHECONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of

the works and the Engineer will do so upon deciding that the work is completed.

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. FinalAccount

57.1 The Contractor shall supply to the Engineer a detailed final account of thetotal

amount thattheContractorconsiderspayable asfullandfinalsettlement of all claims

under the Contract for items before the end of the DefectsLiability Period. The

Engineer shall issue a Defect Liability Certificate and certify any final payment that

is due to the Contractor within 56 days of receiving the Contractor's account if it

is correct and complete. If it is not, the Engineer shall issue within 56 days a

schedule that states the scope of the corrections or additions that are necessary.

If the Final Account is still unsatisfactory after it has been resubmitted, the

Engineer shall decide on the amount payable to the Contractor and issue a

payment certificate, within 56 days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1becoming L2) onaccount ofexcesses and

savings in final account is observed, the Engineer/Employer shall be at liberty to

restrict the final payment of BOQ items to the lowest amount evaluated of the

bids considering the final quantities and the rates quoted including the rebates if

any. Payment of variation items shall however be made at the rates approved by

the Employer, within 90 days from thephysical completion of work.

58. OperatingandMaintenanceManuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required,

the Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

statedintheContract data, ortheydonot receive theEngineer’s approval, the

Engineer shall withhold the amount stated in the Contract Data from payments

due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work isshown on

the current programme and the stoppage has not been authorized by the

2. The Engineer instructs the Contractor to delay the progress of the Works and

the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct itwithin a

reasonable period of time determined by the Engineer;

6. TheContractordoesnotmaintainasecuritywhichisrequired;

7. The Contractor has delayed the completion of works by the number ofdays

forwhichthe maximumamount ofliquidateddamages can bepaidas defined in

the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering, giving,

receiving or soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution. “Fraudulent

practice”means amisrepresentation offacts inorderto influence a procurement

process or the execution of a contract to the detriment of the borrower, and

includes collusive practice among Bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive levels and to deprive

the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done

less advance payments received up to the date of the issue of the

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to the

work not completed as indicated in the Contract data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any

Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor the difference shall be a debt payable to the

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought by

the contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and the

Contractor’s cost of protecting and securing the Works and less advance payment

received up to the date of the certificate, less other recoveries due in terms of the

contract and less taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because of

a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely

outside the control of either the Employer or the Contractor the Engineer shall

certify that the Contract has been frustrated. The Contractor shall make the Site

safe and stop work as quickly as possible after receiving this certificate and shall

be paid for all work carried out before receiving it and for any work carried out

afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his

own arrangements for the engagement of all staff and labour, local or other, and

for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a

return in detail, in such form and at such intervals as the Engineer may prescribe,

showing the staff and the numbers of the several classes of labour from time to

time employed by the Contractor on the site and such other information as the

Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor shall

abide at all times by all existing labour enactments and rules made thereunder,

regulations, notification and bye laws of the State or central Government or local

authority and any other labour law (including rules), regulations, bye laws that

may be passed or notifications that may be issued under any labour law in future

either by the State or the Central Government or the local authority. Salient

features of some of the major labour laws that are applicable to the construction

industry are given below. The Contractor shall keep the Employer indemnified in

case any action is taken against the Employer by the competent authority on

account of contravention of any of the provisions of any Act or rules made there

under, regulations or notifications including amendments. If the Employer is

caused to pay or reimburse, such amounts as may be necessary to cause or

observe, or for observance of the provisions stipulated in the notifications/bye

laws/Acts/Rules/regulations including amendments, if any, on the part of the

Contractor, the Engineer/employer shall have the right to deduct any money due

to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923:- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972:- Gratuity is payable to an employee under the Act on

satisfaction of certain conditions on separation if an employee has completed 5 years

service or more on death, the rate of 15 days wages for every completed year of

service. The Act is applicable to all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:-The Act Provides for monthly

contributions by the employerplus workers @ 10% or 8.33% The benefits payable

under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain

welfare measures to be provided by the Contractor to contract labour and in case the

Contractor fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of

Registration and the Contractor is required to take license from the designated

Officer. The Act is applicable to the establishments or Contractor of Principal

Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :-The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if the

employment is a scheduled employment. Construction of Building, Roads, Runways

are scheduled employment.

G) Payments of wages Act 1936:-It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for

work of equal nature to Male and Female workers and for not making discrimination

against female employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965:- The Act is applicable to all establishments employing

20 or more employees. The Act provides for payments of annual bonus subject to a

minimum of 8.33% of wages and maximum of 20 % of wages to employees drawing

Rs. 3500/- per month or less. The bonus to be paid to employees getting Rs, 2500/-

per month or above Rs. 3500/- per month shall be

workedoutbytakingwagesasRs.2500/-per month only. The Act does not apply to

certain establishments. The newly set-up establishments are exempted for five years in

certain circumstances. Some of the State Governments have reduced the employment size

from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes

illegal and what are the requirements for laying off or retrenching the employees or

closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying down

rules governing the conditions of employment by the Employer onmatters provided

in the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:-The Act lays the procedure for registration of trade unions

of workmen and employers. The Trade Unions registered under the Act have given

certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :-The Act prohibits employment of

children below 14 years of age in certain occupations andprocess and provides for

regulation of employment of children in all other occupations andprocesses.

Employment ofChildlabour isprohibitedin Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditionsof

service) Act 1979:-The Act is applicable to an establishment which employs 5 or

more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another

state).The inter-state migrant workmen, is an establishment to which this Act

becomes applicable, are required to be provided certain facilities such as housing,

medical aid, traveling expenses from home upto the establishment and back, etc.

O) The Building and Other Construction workers(Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:-All the establishments

who carry on any building or other constructions work and employ 10 or more

workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of the

cost of construction as may be modified by the government. The Employer of the

establishment is required to provide safety measures at the Building or construction

work and other welfare measures, such as canteens, First Aid facilities, Ambulance,

Housing accommodations for workers near the workplace etc. The Employer to

whom the Act applies has to obtain a registration certificate from the Registering

Officers appointed by the Government.

P) Factories Act 1948 :-The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing

persons or more with aid of power or 20 or more persons without the aid of power

engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from time

to time shall be applicable.

1. Water(Preservation and control of Pollution)Act,1974

2. Air(Prevention and Control of Pollution Act1981

3. Environmental(Protection)Act1986

The contractor must commit to adopting Environmental management plan for

best energy use, waste management, the reduction of pollution as in EMS

(Environmental Management system)ISO-14001-

65. ARBITRATION (GCCClause24)

The procedure for arbitration will be as follows:-

Note: - For ARBITRATION, as per AMC Circular No.,02 date:24/09/2024 and all latest Circular

shall be applicable. (Arbitration process will be applicable as per AMC latest Circular)

1. For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the The Deputy Commissioner, AMC, both the parties have to

refer to the The Deputy Commissioner, AMCconcerned for the

conciliationprocess.

2. For the work more than Rs.100 Cr., if any of the parties is not satisfiedwith the

decision of The Deputy Commissioner, AMC, both parties have to refer to the

The Deputy Commissioner, AMC for the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contract or fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of the Engineer's decision,

the Contractor shall not be entitled to any additional payment/claim if he

doesn’t follow the above sequence in stipulated time. However, during such

period, he would not stop the work in any case.

SPECIAL CONDITION OF CONTRACT

 It is possible that AMC may possess short length of road then agency has to work for that

road immediately and agency will not claim financial or any other related matters.

 The said construction of road project work will be done in AMC area only, So agency has to

deploy all their machineries and labour full time for mentioned contract period in tender

and agency will not claim any financial matter.

 The agency shall consider above mentioned all conditions for road project and they shall

calculate their all financial expenditure and other expenses and then only quote in price

bid. The agency will not claim any other financial matter apart from quoted price bid.

 Contractor shall provide Site office for supervision and quality control of CC Road Work

including one working laptop & one working A3 printer.

 Contractor has to provide latest model One Laptop having I-11, 10th generation processor

with 16 GB RAM, 256 GB SSD +1TB Hard Drive & 4 GB Video Graphic card with latest

Windows Home Plus facility of HP/Dell/Apple with one all in one Canon Colour Printer for

exclusive use of AMC staff contractor has to be provided it within 10 days from date of

work order otherwise penalty Rs.1000/- per day. Contractor should also provide Freeman’s

Engineering chain of 30 meter length (2 nos.) and 50 meter length (2 nos.) within 10 days

from date of work order.(b)Contractor has to provide latest model of 1 nos. of One plus or

I-phone or pixel mobile with 8 GB RAM & 512 GB internal memory for exclusive use of

AMC staff. contractor has to be provided it within 10 days from date of work order

otherwise penalty Rs.1000/- per day.

 CCRS Complaint & Emergency Road Repair Response:

 The Contractor shall appoint one zone-wise coordinator for each ward/zone/project

immediately upon receipt of the work order for road repair/pothole repair/patch work.

The said coordinator shall be deployed full-time and shall coordinate with the Engineer-

in-Charge/department staff to attend all CCRS complaints immediately as per

 If the Contractor fails to attend any complaint as per Engineer-in-Charge

instructions/CCRS complaint timelines, the Engineer-in-Charge shall impose heavy

penalties as decided by the Competent Authority.

 Further, the Contractor shall be solely responsible for any accident/damage occurring

due to unattended potholes/defects, and shall bear all liabilities, claims, and legal

consequences arising therefrom.

Name of work- Supply and Laying of Ready-Mix Cementitious Material for Patch Work

& Ready-Mix Grout Material at different Roads of Different ward of South West Zone

આપવાની રહશે. ખોટ િવગતો આપવા બદલ યાને આવેતો રુ ં ત ઇ રદારને ગેરલાયક ઠરવી EMD ત કર ુ ીનો િનણય

EPF બોનસ, ૂકવવા ુ ં રહશે તથા તે ુ ાવા ર ૂ કરવાના રહશે.

ગણવામાં આવશે. તેમજ ડફ ટ લાઇબીલીટ િપર યડ દરિમયાન Monthly Inspection Reportઅ ેનીકચેર માં ર ુ કરવાનો રહશેન હતો

(૨૧)પાટનરશ પ ફોમ ક સામાંPOAર ુ કરવાનોરહશે.

બદલે પહલા The Gujarat Public Work Contracts Dispute Arbitration Tribunal Act, 1992. માણે કાયવાહ કરવાની રહશે.

(૨૩)સદરટ ડરનીરકમનાભાવ GST વગરનાલેવામાંઆવેલછે . GST અલગથી ૂકવવામાંઆવશે. બાબત યાનમાંલઈને ટ ડરનાભાવભરવાનારહશે.

દઠ (For Every Incident)ભરવાનીરહશે.

ReferenceWith respect To

Item marked“N/A”do notapplytothis Contract.Clause

1. The Employersis [CL.1.1]

Name: Ahmedabad Municipal Corporation

(AMC), Ahmedabad

Address: Municipal Commissioner, Ahmedabad

Municipal Corporation (AMC), Ahmedabad

Name of authorized Representative (will

beintimated later)

2. The Engineeris………………………

Name of Authorized Representative

(Additional City Engineer, AMC)

3. The Defects Liability Periodis 03 (Three)years [CL.1.1&33]

from the date of completion.

4. TheStartDateshallbe1stdays for the date of [CL.1.1]

issue of the Notice to proceed with the

5. The Intended Completion Date for the whole [CL.1.1,17&2]

of the works is

12 Months after start of work with the

following mile stones:

Mile stone dates: [CL.2.2&49.1]

Physical works to be completed

Period from the start date

Milestone 1 i.e. 10 %36days.

Milestone2i.e. 40 %144days.

Milestone3i.e. 80 %288days.

Milestone4i.e. 100 %360days.

6. The Site is located at AHMEDABAD [CL.1.1]

7. The name and identification number of the [CL.1.1]

Contractis: Supply and Laying of Ready-Mix

Cementitious Material for Patch Work &

Ready-Mix Grout Material at different Roads

of Different ward of South West Zone of AMC

(ARC)- Annual Rates for Year 2025-26

8. The works consist of Patching Works with [CL.1.1]

items as per B.O.Q. The works shall, interalia,

include the following ,as Specified or as

(A) Road Works:

all aspects of quality assurance of various

components of the works; rectification of The

defects in the completed works during the

Defects Liability Period; submission of“As-built’’

drawings and any other related documents; and

other item of work as may be required to be

carried out for completing the work in accordance

with the drawings and the provisions of the

contract and to ensure safety.

AnyOtherItemsasrequiredtofulfillallcontractualoblig

ationsaspertheBid documents.

10. The following documents also form part of [CL.2.3(9)]

11 The law which applies to the Contract is the law [CL.3.1]

TheUnion of India

language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial [CL.7.1]

14. The Priceof Other Contractors

Schedule [CL.8]

15. The Schedule of Key Personnel as per Annex – II [CL.9]

minimum insurance cover for physical [CL13]

property, injury and death is Rs. 5 lakhs per

occurrence with the number of occurrences

limited to four. After each occurrence, the

contractor will pay an additional premium

necessary to make insurance valid for four

occurrences always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be from the issue [CL.21]

19. The of work

period for order

submission of programme for [CL. 27.1]

approval of the engineer shall be 21 days from

20. The ofbetween

period Letter of program

updates will be 30 [CL.27.3]

21. The amount to be withheld for late submission of an [CL.27.3]

updated programme Shall be Rs. 0.10 lakhs per days

22. The currency of the Contract is Indian Rupees [CL. 46]

23. The formula (e) for adjustment of prices are as under: • If [CL.47]

any of the commodities like Cement, Steel or Bitumen are

not found applicable in a work, the weight component of

that commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or

‘Bitumen' (Pb) as indicated in SBD for the purpose of Price

Adjustment} shall be clubbed with the weight component

of ‘Other Material’ (Pm), such that the gross % weight of

the components shall remain as 100%.

R = value of work as defined in Clause 47.1 of Conditions of

Adjustmentfor labourcomponent

(i) Priceadjustmentforincreaseordecreaseinthecostdueto labourshallbe paidin accordancewiththe

followingformula:

VL= Increase or decrease in the cost of work during the

monthunderconsiderationduetochangesinratesfor local labour

L0 = Theconsumerpriceindexforindustrialworkersforthe State on 28 days preceding the scheduled date

of opening oftechnical BidsaspublishedbyLabour Bureau, MinistryofLabour,GovernmentofIndia

Li= The consumerpriceindexforindustrialworkersforthe Stateforthemonth

underconsiderationaspublishedby theLabourBureau,MinistryofLabour,Governmentof India.

Pl = Percentage of labor component of the work.

Adjustmentfor Asphalt component

(ii) Pricesadjustmentforincreaseordecreaseinthecostof cementprocuredbythecontractor

Vc= 0.85x(Pc/100)xRx(Ci– C0)/C0

Vc= Increase or decrease in the cost of work during the month under consideration due to changes in

rates for cement.

C0 = The all-India wholesale price index for Ordinary Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of Commerce & Industry.

Ci = The all-India average wholesale price index for Ordinary Portland Cement for the month under

consideration as published by Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustmentfor steelcomponent

(iii) Priceadjustmentforincreaseordecreaseinthecostofsteelprocuredbythe contractorshallbe

paidinaccordancewiththe followingformula

Vs= Increaseordecrease inthecostofworkduringthemonthunder considerationdueto changesinthe

So= The all-India wholesale price index for steel (Mild Steel - Long Products

Rebars)on28daysprecedingthedateofopeningofBidsaspublishedbythe OfficeoftheEconomic

Adviser,DepartmentforPromotionofIndustryand InternalTrade,MinistryofCommerce &Industry.

Si= Theall-Indiaaveragewholesale priceindexforsteel(MildSteel-Long Products Rebars) for the month

under consideration as published by OfficeoftheEconomic

Adviser,DepartmentforPromotionofIndustryand InternalTrade,MinistryofCommerce &Industry.

Ps = Percentageofsteelcomponentofthe work

Note:Forthe applicationofthisclause,the indexofMild Steel- Long

productsRebarshasbeenchosento representthe steel group.

Adjustmentsofbitumencomponent

(iv) Priceadjustmentforincreaseinthecostofbitumenshallbepaidin accordancewiththe

followingformula

Vb = Increase or decrease in the cost of work during the month under consideration due to changes in

rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest centre on the day 28 days

prior to the scheduled date of opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest centre for the 15th day of the

month under consideration.

Pb = Percentageofbitumencomponentofthework

AdjustmentofPOL(fueland lubricant)component

(v) Priceadjustmentforincreaseordecrease incostofPOL(fueland lubricant)shallbe

paidinaccordancewiththe followingformula

Vf = Increase or decrease in the cost of work during the month under consideration due to changes in

rates for fuel and lubricants.

Fo = The official retail price of High-Speed Diesel (HSD) at the existing consumer pumps of IOC at the

nearest centre on the day 28 prior to the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of IOC at the nearest centre for

the 15th day of the month of the under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note:Fortheapplicationofthisclause,thepriceofHigh-Speed dieselOilhas beenchosento representthe

fuelandlubricantsgroup.

Adjustment for cement component

(i) Prices adjustment for increase or decrease in the cost of cement procured by the contractor

Vc = Increase or decrease in the cost of work during the month under consideration due to changes in

rates for cement.

C0 = The all-India wholesale price index for Ordinary Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of Commerce & Industry.

Ci = The all-India average wholesale price index for Ordinary Portland Cement for the month under

consideration as published by Office of the Economic Adviser, Department for Promotion of Industry

and Internal Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustmentofothermaterials Component

(vi) Priceadjustmentforincreaseordecreaseincostoflocalmaterials

otherthancement,steel,bitumenandPOLprocured bythecontractor shallbe

paidinaccordancewiththe followingformula

Vm = Increaseordecreaseinthecostofworkduringthemonthunder consideration

duetochangeinratesforlocalmaterialsotherthan cement,steel, bitumenandPOL.

M0= TheAll- I n d i a n wholesalepriceindex(allcommodities)on28 daysprecedingthescheduled

dateofopeningoftechnicalBids,as published bytheOfficeoftheEconomicAdviser,Department for

PromotionofIndustryandInternalTrade,MinistryofCommerce &Industry.

Mi= TheAll-Indiawholesalepriceindex(allcommodities) forthe month under consideration as published

by the Office of the Economic Adviser, Department forPromotionofIndustry and

InternalTrade,MinistryofCommerce&Industry.

Pm = Percentageoflocalmaterial components(otherthan cement, steel, bitumenandPOL)ofthe work.

Thefollowing percentage willgovern thepriceadjustmentforthe entirecontract:

1. Labour-Pl 39.65%

2. Cement– Pc 6.88%

3. Steel - Ps 28.94%

4. Bitumen– Pb 2.18%

5. POL– Pf 7.24%

6. OtherMaterials– Pm 15.11%

24. The proportion of payments retained {CL.48}

(retentionmoney)shall be 6%from each bill

subject to a maximum of 5% of final contract

25. Amount of Liquidated damages for delay ForWholeofwork(1/2000) {CL. 49}

in completion of works ofthe Initial contract

price,roundedoffto the

Thousand,perday.

Completion(whereverspe

6ofContractdata)(1/2000

contractpricefor5km

Section,roundedoffto the

nearest thousandperday.

26. Maximum limit of liquidated damages For 10 percent of the Initial {CL. 49}

delay in completion work Contract Price rounded

off to the nearest

27. Amount of Bonus for early completion Amount of bonus for

early completion of work

shall be given as per

CL.50 of Section-3

28. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

29. The amount of the advance payment are: {CL.51 & 52}

Nature of Advances Amount(Rs.)ConditionstoBe fulfilled

i. Mobilization Deleted

ii. Equipment Deleted

iii. Secured Advance for Non-persish able Deleted

material Brought to site

(TheadvancepaymentwillbepaidtotheContractornolaterthan28daysafter fulfillmentofthe

aboveconditions).

Repaymentofadvancepaymentfor {CL.51.3}

mobilizationandequipment

Theadvanceloanshallberepaidwithpercentagededuct

ionfromtheinterim payments certified by the

Engineer under the Contract. Deduction shall

commenceinthenextInterimPaymentCertificatefollo

wingthatinwhichthe

totalofallsuchpaymentstotheContractorhasreached

notlessthan20percent oftheContractPrice

or6(six)monthsfromthedateofpaymentoffirst

installmentofadvance,whichever period

concludesearlier,andshallbemadeat

therateof20percent(collectively

forbothMobilizationAdvance and

EquipmentAdvance)oftheamountsofallInterimPaym

entCertificateuntil

suchtimeastheloanhasbeenrepaid,alwaysprovidedth

attheloanshall be completelyrepaidpriortothe

expiryof theoriginaltimeforcompletionpursuant to

32. The securities shall be for the following minimum {CL.52}

amounts equivalent

As a percentage of the Contract Price:

Performance Security for 5 percent of contract

price plus Rs.…………….. (to be decided after

evaluation of the bid) as additional security in

terms of ITB Clause

The standard form of Performance security

acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as

presented in Section 8 of the Bidding Documents.

33. The Schedule of Operating and maintenance {CL.58}

34. The date by which “as– built” drawings (in scale as {CL.58}

directed) in 2 sets are required within 28 days of

the issue of certificate of completion of the whole

or section of the work, as the case may be.

35. The amount to be withheld for failing to supply “as {CL.58}

built” drawings by the Date required is Rs.

36. The following events shall also be fundamentals {CL.59.2}

breach of contract: “The Contractor has

contravened Sub- clause 7.1 and Clause 9 of GCC”

37. The percentage to apply the value of the work not {CL.60}

completed representing the Employer’s additional

cost for completing the Works shall be 20 per cent.

TECHNICAL SPECIFICATION

(AS PER SEPARATE SHEET ATTACHED)

TECHNICAL SPECIFICATIONS

AHMEDABAD MU NICIPAL COR POR ATION EN GINEER DEPAR TME NT (A.M.C)

TECHNICAL SPECIFICATIONS

Name of Work: - Supply and Laying of Ready-Mix Cementitious Material for Patch Work & Ready-Mix

Grout Material at different Roads of Different ward of South West Zone of AMC (ARC)

QUICKSEAL CEMENTITIOUS GROUT MATERIAL SPECIFICATION AND APPLICATION PROCEDURE

Specification - Quick seal Cementitious grout material should be having such properties that it would

Adheres effectively even to moist surfaces, Gains strength over time, becoming increasingly durable and

seal the road surface, Hard, Consistent & Impermeable solution, Can be applied directly without the

need for pre-cleaning, Does not require any additional coating, Make wearing surface water proof,

Economic & environmentally friendly solution, No need of post curing, Reflect the sunlight and reduce

wearing surface temperature, Increase the service life of the Road , It is economical alternate than other

Application - Quick seal Cementitious grout material on Cleaned Wearing course and spread by appropriate

procedure Application of cementitious grout can be done manually or by mechanical means over the

high voids bituminous / concrete surface. Sweeping / Squeezing or other such simple techniques can be

adopted for this purpose. The applied grout should be able to automatically flow into the voids of the

bituminous / concrete surface under the effect of gravity alone. If required the edges of the bituminous

/ concrete layer should necessarily be covered with any suitable material like fly ash to restrict the

outflow of the grout slurry. To improve the surface roughness, the grouted surface can be

mechanically/manually broomed to create texture on the surface to penetrate in the voids and Grout

mix is allowed to set for 1 hour.

Technical Specification of CGM

Test Method Standard Specification

Properties of Grout Material

1 Initial Setting Time IS 4031 Part 5 4 - 5 Hrs

2 Final Setting Time IS 4031 Part 5 6 - 10 Hrs

Characteristic ASTM C109 40 N/mm2

3 Compressive (size 50*50*50 mm)

Strength @28 days

4 Flexural strength at IS

size- 5 - 7 N/mm2

5 Fluidity ASTM C 939 ASTM C 939 20 - 50 Sec

B CGM Composite

1 Voids in CGM @ 7 ASTM D3203 2-3%

2 Full depth grouting Visual 97 - 100 %

Compressive ASTM C39

3 strength at 28 days (100mm dia. & 200 >5 N/mm2

Resilient Modulus @ ASTM D4123 For design purpose,

4 28 days,35°C Resilient Modulus

value can be taken as

5 Flexural strength @ ASTM

size min.2.0 N/mm2

Marshal Stability @ ASTM D6927 min. 60 kN (Pl check

6 28 days, 60°C this value)

Indirect tensile

7 strength @28 days, ASTM D6931 min.1.0 N/mm2

8 Retained ITS AASHTO T283 97%

strength at 28 days

30 mm for traffic up

40-50 mm for traffic

9 CGM layer 30 mm for renewal

thickness coat if

designed traffic is

30 MSA till next

After 24 hrs for light

10 Opening to traffic -- Requirement can be

>50 BPN in Wet &

11 Skid resistance ASTM E303 >60 BPN in Dry

12 Permeability IS 2645 0.00 m/sec

QUICKFIX POT HOLE REPAIR MATERIAL SPECIFICATION AND APPLICATION PROCEDURE

Specification -

Quick fix pot hole repair solution should have properties that it would Adheres effectively even to moist

surfaces, Forms a monolithic bond with all existing particles within the pothole, Gains strength over

time, becoming increasingly durable, Hard, Consistent & Impermeable solution, Can be applied directly

without the need for pre-cleaning, Does not require any additional coating, such as tack or prime

coat,Bonds well with the existing road surface, Economic & environmentally friendly solution.

Application Procedure-

 Pour the Pot Holes or Patch location by QUICKFIX REPAIR SOLUTIONSY mixed with Coarse Aggregate of 10 mm

down size to the prepared Area having each layer of 100 mm thickness by using trowels or Shovel.

 Each layer of 100 mm thickness of Mix Material must be achieved by proper ramming by hand Rammer or

Vibratory mechanical rammer.

 It is recommended to fill the pot holes of 100 mm thick each layers up to the road level within 25 minutes of

pouring. Then Level the surface by towel.

Technical Specification of Pothole Material

Sr.No. Name of Test

A Properties of Pothole Material Test Method Standard Specification

1 Initial Setting Time of Material IS 4031 Part 5 30 Minute

2 Final Setting Time of Material IS 4031 Part 5 4 Hrs

Characteristic ASTM C109 40 N/mm2

3 Compressive (size 50*50*50 mm)

Strength @28 days

4 Flexural strength at IS

size- 5 - 7 N/mm2

B Pothole Material Composite

Determination of Initial Setting

1 Time IS 8142 30 Minute.

Concrete by Penetration

Determination of Final Setting

2 Time IS 8142 4 Hrs.

Concrete by Penetration

Characteristic ASTM C109 40-60 N/mm2

3 Compressive (size 150*150*150 mm)

Strength @28 days

4 Flexural strength at IS

size- 4.5 - 5 N/mm2

4 Resilient Modulus @ ASTM D4123 design purpose, Resilient

28 days,35°C Modulus value can be

taken as 5000 N/mm2.

5 Resilient Modulus @ ASTM D4124 design purpose, Resilient

28 days,35°C Modulus value can be

taken as 5000 N/mm2.

6 Permeability IS 3085 0.00 m/sec

7 Drying - Shrinkage IS 516-P-6

Mode of measurement

Measurement shall be given in Kg. Basis.

Tender Condition for Use of Ready-Mix Cementitious & Grout Materials with Specialized Equipment

1. Use of Materials

For patch repair works, only ready-mix cementitious material as specified in the Tende shall be used.

For grouting works, only ready-mix grout material as specified in the Tender shall be used.

2. Use of Specialized Equipment

The above materials shall be applied strictly through a specialized spraying/grouting machine designed

for achieving uniform application, required bonding strength, and durability.

The specialized machine shall be procured only from the Original Technology Developer/Authorized

Supplier specified in the DPR.

Use of locally fabricated, hired, or modified equipment shall not be permitted under any circumstances.

3. Pre-Condition for Bidding

If the contractor does not already own the specialized machine required for the above works, it shall be

mandatory to furnish, along with the bid, a copy of the confirmed work order/advance purchase order

placed with the Original Technology Developer/Authorized Supplier for procurement of the specialized

Bids submitted without such documentary proof shall be treated as non-responsive and liable for

4. Costs and Responsibility

The cost of procurement, operation, and maintenance of the machine shall be borne entirely by the

contractor and shall be deemed to be included in the quoted rates.

Prior to commencement of work, the contractor shall furnish proof of receipt/installation of the

machine along with any relevant training or commissioning certificate issued by the Original Technology

Developer/Authorized Supplier.

5. The contractor shall also provide Material Test Certificates(MTC) of propsed material form any NABL

accredited laboratory, Material Performance reports or test data of the proposed material issued by any

Public Sector Undertaking(PSU) or Government Body/Department or any other supporting technical

documentation related to the tender.

Contractor’s Signature Add. city Engineer

AHMEDABAD MUNICIPAL CORPORATION

ENGINEERING DEPARTMENT

GENERAL CONDITION

Contractor shall produce the relevant registration certificate of AMC / State Govt /Central Govt.

Contractor shall register the work to Labour commissioner as per Labour act.

Contractor shall not sub-let the work without permission of the authority

Contractor should have sufficient skilled and unskilled laborers so that he shall start work at different

sites simultaneously. Contractor's having Labour force available during festivals shall only apply.

Contractor cannot stop the work due to on availably of Labour force. In case progress is delayed,

contractor shall be penalized 0.1% of Tender amount per day for work done after time limit, maximum

up to 10% for remaining work.

Material rate difference will be paid as per tender conditions, if applicable.

Advance payment / machinery advance will not be paid.

Payment of running bill will be made as per recent A.M.C policy in force.

No extra payment will be made due to increase of central / state Govt. Taxes.

If the work is not completed within time limit the penalty will be recovered from immediate bills of

If the material i.e. MH cover C.C block etc. supplied from Municipal Corporation store then contractor

shall not claim for any extra rate for non-execution of such item, partly/fully.

In the specifications, "as directed"/"Approved" shall be taken to mean, "as directed"/approved" by the

Engineer-in-charge.

Wherever a reference to any Indian Standard appears in the specifications, it shall be taken to mean as a

reference to the latest edition of the same in force on the date of agreement.

In "Mode of Measurement" in the specifications wherever a dispute arises in the absence of specific

mention of a particular point or aspect, the provisions on these particular points, or aspects in the

relevant Indian Standards shall be referred to.

All measurements and computations, unless otherwise specified, shall be carried out nearest to the

following limits:

Length, width and depth (height)------- 0.01 Meter.

Areas -----0.01 Sq. Mt.

Cubic Contents ------0.01 Cu.Mt.

Weight – 0.100 kilogram

The distance, which constitutes lead, shall be determined along the shortest practical route and not

necessarily the route actually taken. The decision of the Engineer-in-charge in this regard shall be taken

Where no lead is specified, it shall mean "all leads"

Lift shall be measured from plinth level.

Definite particulars covered in the items of work, though not mentioned or elucidated in it,

specifications shall be deemed to be included there in.

Reference to specifications of materials as made in the detailed specification of the items of work is in

the form of a designation containing the number of the specification of the material and prefix 'M' e.g.

Approval to the samples of various materials given by the Engineer-in-charge shall not absolve the

contractor from the responsibility of replacing defective material brought on site or materials used in

the work found defective at a later date.

The contract rate of the item of work shall be for the work completed in all respects.

No collection of materials shall be made before it is got approved from the Engineer-in-charge.

Collection of approved materials shall be done at site of work in a systematic manner. Materials shall be

stone at site of work in a systematic manner. Materials shall be stored in such a manner as to prevent

damage, deterioration or intrusion of foreign matter and to-ensure the preservation of their quality and

fitness for the work.

Materials, if and when rejected by the Engineer-in-charge, shall be immediately removed from the site

of work within 24 hours.

No materials shall be stored prior to, during and after execution shall be kept in sufficient numbers and

in good working condition on the site of the work.

All works shall be carried out in workmanlike manners per the best techniques for the particular item.

All tools, templates, machinery and equipment for correct execution of the work as well as for checking

lines, levels, alignment of the works during execution shall be kept in sufficient numbers and in good

working condition on the site of the work.

The mode, procedure and manner of execution shall be such that it does not cause damage or over

loading of the various components of the structure during execution or after completion of the

All necessary safety measures and precaution (including those laid down in the various relevant Indian

Standards) shall be taken to ensure the safety of men, materials and machinery on the works as also of

the work itself.

The testing charges of all materials shall be borne by the Contractor unless recovery at one percent

towards testing charges is separately made.

The minimum quantity of work/material shall not be less than 1 metric ton.

INSTRUCTION TO TENDERERS TENDER VALIDITY PERIOD:

The tender shall be kept valid for acceptance for a period of One Hundred Twenty Calendar days

(120) from opening of price bids. SECURITY DEPOSIT

Within 10 days of receipt of Acceptance from the Corporation, the successful tender shall furnish to the

Corporation Security Deposit of 5% (five percent) of the contract price cheque or Bank Guarantee, pay

order, or demand draft of Nationalized Banks and Schedule Banks only.

CONTRACTOR'S SIGNATURE ADDL.CITY ENGINEER

& STAMP (A.M.C)

AHMEDABAD MUNICIPAL CORPORATION

ENGINEERING DEPARTMENT

GENERAL SPECIFICATION

Time limit for the work shall be 12 Month after the order to start the works. Progress of work should be

in proportion to time limit.

The contractor shall remain responsible for Workmen’s compensation if any accident. The contractor

shall arrange for barricading at night and arrangement of Pagi at night to direct the traffic. He shall be

responsible for any damage to public. If any incident happens, during the execution of work. In case of

dispute for unseen or overlooked items the decision of the Dy. City Engineer shall be final. The

contractor shall have to give site clean of all rubbish during the work and at the time of completion of

work and hand over the site with final finishing of the work as directed. All the rejected materials shall

be removed from site within 24 hours by contractor at this risk and cost. Debris shall have to cart daily

If any extra item crops up during the progress of work the same shall be carried out by the contractor

and he shall be paid at the rate fixed by Add.C.E. as per the rate analysis based on latest SOR or if item is

not available in SOR than based on current market rates. In case of extra item decision of Add. City Engg.

shall remain final regarding rate.

If in the interest of the Ahmedabad Municipal Corporation it is necessary to change either any site or the

design of the propose work the contractor shall carry out the same at his quoted rates without charges

any extra and the contractor will have to carry out the works and he will be paid at the rate quoted by

him. No claim for extra rate for subsequent changes in site and design is entertained.

Octroi exemption passes shall not be given for any materials required for the work. Contractor will be

fully responsible for compliance of the various provisions under contract Act. 1970 and the Rules framed

The tender for the work shall remain open for a period (120) days from the date of opening of the

tenders for this work and that the tenderer shall not be allowed to withdraw on modify the offer on his

own during the period. If any tenderer withdraws or makes any modifications or addition in the terms

and conditions of his tender not acceptable to the Municipal Corporation the Municipal Corporation

shall without prejudice to any right or remedy be at liberty to forfeit in full, they said earnest money and

black list the contractor.

If the work is not carried out within the specified time limit. from the date of order to start the work the

penalty of Rs. - (As per Form - B1) per day of delay shall be recovered from the immediate bills payable

to the contractor. Contractor has to make his own arrangement for procurement of steel and cement.

Contractors should note the following conditions carefully: -

Conditional tender shall not be accepted.

All tenders are to be submitted in duplicate without which the tenders are liable to be rejected.

In case of tender downloaded from website, tender fee & EMD should be submitted in form of demand

draft or in cash.

Condition of Form - B1 Standard Specification of material & code of practice will be applicable. Form B1

can be is available in website. Specification shall be as per ' R& B Dept. - Govt. of Gujarat booklets of

Building Works & and Road Works Specifications published by Gujarat Book Depot, Sector-21.

CONTRACTOR'S SIGNATURE ADDL.CITY ENGINEER

& STAMP (A.M.C)

Name of Work: - Supply and Laying of Ready-Mix Cementitious Material for Patch Work & Ready-Mix

Grout Material at different Roads of Different ward of South West Zone of AMC (ARC)

The work shall be completed within 12 Month.

The contractor shall be remain responsible for Workmen’s compensation if any when such case occurs.

The contractor shall arrange formed iampasant night and fencing and pagi and shall be responsible for

any damage of life and limb or property if any happen, during the execution of work. In case of dispute

for unseen or overlooked items the decision of the city Engineer shall be final. The contractor shall have

to give site clean of all rubbish on completion of work and have over the building with final finishing of

the work as directed. All the rejected materials shall be removed from site within 24 hours by contractor

at this risk and cost.

For mixing mortar either for masonry or for plaster or for any other purpose contractor shall have to

prepare through of bigger size and mix the mortar in the required proportion. In on case, he shall be

allowed to mix the mortar either on floor or any finished surfaces.

The contractor shall have to make his own arrangement for water required for the work and shall pay

the water charges as per water meter.

If any extra item crops up during the progress of work the same shall be carried out by the contractor

and he shall be paid at the rate fixed by C.E. as per the rate analysis based on current market rates.

If in the interest of the Corporation it is necessary to change either any site or the design of the propose

work the contractor shall carry out the same at his quoted rates without charges any extra and the

contractor will have to carry out the works and he will be paid at the rate quoted by him and no claim

for extra for subsequent changes may be entertained.

Retetion money at the rate of 2% shall be deducted from every running bill of the contractor and which

will be paid at the time of final bill, for works costing More than Rs. 10-00 lakhs.

The tender for the work shall remain open for a period (120) days from the date of opening of the

tenders for this work and that the tenderer shall not be allowed to withdraw on modify the offer on his

own during the period. If any tenderer withdraws or makes any modifications (s) or addition (s) in the

terms and conditions of his tender not acceptable to the Municipal Corporation the Municipal

Corporation shall without prejudice to any right or remedy be at liberty to forfeit in full the said earnest

money absolutely.

As per Circular No. MCR 2176 (96) 2418 (ii) GHH dated 31-03-77 issued by Government of Gujarat

contractors are requested to produce their quarry materials for construction work through legal sources.

i.e. only form the quarry SABARMATI WARD - 14 - lease holders, permit holder or middle man who

satisfies the contractor as to the legality of the source of purchase by him on these materials.

Contractor has to make his own arrangement for procurement of steel and cement.

Conditional tender will not be accepted.

All tenders are to be submitted in duplicate without which the tenders are liable to be rejected.

Condition of form B1 Standard Specification of material & code of practice will be applicable. Form B1 &

B2 can be is available on website.

Contractor’s Signature Add. city Engineer

Description of the Works:

1. We offer to execute the Works described above and remedy any defects therein in

conformity with the conditions of Contract, specification, drawings, Bill of Quantities and

Addenda for the sum (s) of

2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably

possible after the receipt of the Engineer’s notice to commence, and to complete the

whole of the Works in the Contact within the time stated in the document.

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for

receiving the same, and it shall remain binding upon it and may be accepted at any time

before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together with

your written acceptance thereof, shall constitute a binding contract betweenus.

5. We understand that you are not bound to accept the lowest or any tender you may

-------duly authorized to sign bids for and on behalf of-----------------------------------

(in block capitals or typed)

BILL OF QUANTITIES

(AS PER SEPARATE SHEET ATTACHED)

BILLOF QUANTITIES

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder,

Conditions of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and

aregivento provide a commonbasisforbidding. Thebasisofpayment willbethe actual

quantities of work ordered and carried out, as measured by the Contractor and

verified by the Engineer and valued at the rates and prices tendered in the priced Bill

of Quantities, where applicable, and otherwise at such rates and prices as the

Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in sofar as

it is otherwise provided under the Contract, include all constructionalplant, layout,

supervision, materials, erection, maintenance, insurance, profit, taxes and duties,

together with all general risks, liabilities and obligations set out or implied in the

4. TheratesandpricesshallbequotedentirelyinIndian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether

quantities are stated or not. The cost of Items against which Contractor has failed to

enter a rate or price shall be deemed to be covered by other rates and prices entered

in the Bill of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included in

the items provided in the priced Bill of Quantities, and where no Items are provided

the cost shall be deemed to be distributed among the rates and prices entered for

the related items of Work.

7. General direction and descriptions of work and materials are not necessarily

repeated or summarized in the Bill of Quantities. References to the relevant sections

of the contract documentation shall be made before entering rates or prices against

each item in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the

specification for Road and Bridge works. For building works specifications for building

are to be followed.

9. ErrorswillbecorrectedbytheEmployerforanyarithmeticerrorspursuantto

Clause29oftheInstructionstoBidder.

10. Rock is defined as all materials which, in the opinion of the Engineer, required

blasting, or the use of metal wedges and sledgehammers, or the use of compressed

air drilling for its removal, and which cannot be extracted by ripping with a tractor of

at least 150 kw with a single rear mounted heavy duty ripper.

BILLOF QUANTITIES

(A) Percentage Rate Tender(Up to INR 50Cr.)

Item Description of Item(with brief Quantity Unit Rate In Amount

No specification and reference to figures

book of specifications)

SEPARATE SHEET ATTACHED

I/We am/are willing to carry out the work at… ...................... %above/below percent(Should

be written in figures and words)of the estimated rate mentioned above. Amount of my/our tender

works out as under.

Estimated amount put to tender Estimated amount put to tender

Deduct………%below Add………%Above

Inwords Inwords

(B) ForItemRateTender(ForaboveINR50Cr.): (Separate Sheet Attached)

Item Description of Item Quantity Unit Rate Amount

No (withbriefspecification

andreferencetobookof In In

specifications) figures Words

SEPARATE SHEET ATTACHED

(A)TotalTenderedAmount

(B)Rebateonabovetenderedamount(ifany)%(infigure)……………………………… (in

(C)NetTenderedAmount(A-B)(infigure)………………………………

1 TheContractorshallexhibitaboardwithbriefdetailsofworkasdirectedbythe

Engineer-In-Chargeforwhichnoextrapaymentshallbe made.

2 Thelabourcesswillbedeductedasperprevailingrulesi.e. 1%oftheworkdone.

3 GSTandIncometaxTDSwillbedeductedatasourcewhilemakingpaymentsofbills

4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per

Govt.G.R.NO.:MIS102010/17/K1Dated:30/07/2018asstatedinS.O.R.thereforein

R.C.C.itemswherethereisachangeasperactualmixdesignthecostofdifferenceof

cementconsumptionhavebeendeductedfromtherateoforiginalitemattherateof input rate

mentioned in all the tender.

SECURITIES AND OTHER FORMS

BIDSECURITY(BANKGUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the “The

Bidder”) has submitted his bid Dated ------------------------ (Date) for the construction of ----

---------(Name of Contractor hereinafter called “the Bid”)

KNOWALL PEOPLE by these presents that We-------------------------------------------------

(name of Bank)of ---------------------------------------------------- (name of country)havingour

registered office at-------------------------------------------------------(here inafter called

“thebank”)are boundunto--------------------------------------------(name of Employer)

(herein after called “TheEmployer”)in the sum of --------------------------------------------------- *

for which payment well and truly to be made to the said Employer the Bank it self,his

successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this----------------------day of --------------

THE CONDITIONS of these obligations are:

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity

specified in the Form of Bid;

(2) If the BidderhasbeennotifiedoftheacceptanceofhisbidbytheEmployer during the

period of Bid Validity:

A FailsorrefusestoexecutetheFormofAgreementinaccordancewiththe Instructions

to Bidders, if required; or

B.FailsorrefusetofurnishthePerformanceSecurity,inaccordancewiththe Instructions to

C.doesnotacceptthecorrectionoftheBidPricepursuanttoClause27 (Correction of Errors)

We undertake to pay to the Employer up to the above amount upon

receipt of his first written demand, without the employer having to substantiate his

demand, provided that in his demand the Employer will note that theamount

claimed by him is due to him owing to the occurrence of one or any of the three

conditions, specifying the occurred conditions or conditions.

This Guaranteewill remain inforce upto andincluding thedate ----------------------------- **

daysafter the deadline forsubmission of Bids as such the deadline isstated in the

Instructions to Bidders or as it may be extended by the Employer, notice of which

extension (s) to the Bank is hereby waived. Any demand in respect of this guarantee

should reach the Bank not later than the above date

(Signature,nameandaddress)

* The Bidder should insert the amount of the guarantee in words and figures

denominated in Indian Rupees. This figure should be the same as shown in Clause

16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should beinserted by

the Employer before the Bidding documents are issued.

PERFORMANCESECURITY

contractor)(hereaftercalled“theContractor”)hasundertaken,inpursuanceofContracts No. -------

---------(nameofContractand briefdescriptionofWorks)(hereinaftercalled“The Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractorshall furnish you with a Bank Guarantee bya recognizedbankfor the sum

specified therein as security for compliance with his obligation in accordance with the

ANDWHEREASwehaveagreedtogivetheContractorssuchabankGuarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to

youonbehalfoftheContractor,uptoatotalof------------------------------------------

(amountofguarantee)* ---------------------------------- (inwords),suchsumbeingpayablein

types and proportions of currencies in which the Contract prices is payable, and we

undertake to pay you, upon your first written demand and without cavil orargument, any

sum or sums within the limits of ---------------------------------------- (amount of guarantee) as

aforesaid without your needing to prove or to show grounds or reasons for your demand

for the sum specified therein.

Weherebywaive thenecessityofyourdemandingthe saiddebtfromthecontractor before

presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of the

Contract to of the Works to be performed thereunder or of any of the Contract

documents which may be made between your and the Contractor shall in any way

release us from any liability under this guarantee, and we hereby waive notice of any

such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the Defect

Liabilities period.

SignatureandSealoftheguarantor----------------------------- Name of

*An amount shall be inserted by the Guarantor, representing the percentage the Contract

price specified in the Contract denominated in Indian Rupees.

ADDITIONALPERFORMANCESECURITY

[Clause34.1.(A)]

contractor)(hereaftercalled“TheContractor”)hasundertaken,inpursuanceof Contracts No. ------

--------- (Name of Contract and briefdescription of Works) (hereinafter called “TheContract”)

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractorshall furnish you with a BankGuarantee bya recognizedbankfor the sum

specified therein as security for compliance with his obligation in accordance with the

ANDWHEREASwehaveagreedtogivetheContractorssuchabankGuarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to

youonbehalfoftheContractor,uptoatotalof------------------------------------------

(amountofguarantee) ---------------------------------- (inwords),suchsumbeingpayablein

types and proportions of currencies in which the Contract prices is payable, and we

undertake to pay you, upon your first written demand and without cavil orargument, any

sum or sums within the limits of ---------------------------------------- (amount of guarantee) as

aforesaid without your needing to prove or to show grounds or reasons for your demand

for the sum specified therein.

We herebywaive thenecessityofyourdemandingthe saiddebtfromthe contractor before

presenting is with the demand

We further agree that no change or addition to or other modification of the terms of the

Contract to of the Works to be performed thereunder or of any of the Contract

documents which may be made between your and the Contractor shall in any way

release us from any liability under this guarantee, and we hereby waive noticeof any such

charge, addition or modifications.

Thisguaranteeshallbevaliduntil28daysfromtheprojectcompletion date.

SignatureandSealoftheguarantor----------------------------- Name of