Erection & Maintenance of HT, LT & TC under Vanthali Sub Division for Capital Work

2 Estimated cost in Rs. 1000000/-

3 Tender Fee in Rs. ( non-refundable) 885/-

4 Payment of tender fees to be deposited online by

RTGS/NEFT to the details of bank account is the details of

bank account is SBI, IFSC code; -SBIN0060046 and name of

account holder _ paschim Gujarat Vij Company Limited Bank

Earnest Money Deposit amount in Rs. 10000=00

(1 % of Tender Amount)

(Payment RTGS/NEFT to the details of bank account is the

5 details of bank account is SBI, IFSC code; -SBIN0060046 and

name of account holder _ paschim Gujarat Vij Company

6 On line ( e-tendering ) tender / offer

submission last Date 07/04/2026 up to 18:00 hours only

(This is mandatory )

7 Date & Time for pre bid meeting ( If Required) No

8 Date of opening of Primary Bid of Tender on Dated

08/04/2026 @ 15:00hours (if possible)

10 Date of opening of Technical Bid at Date 09/04/2026 @ 11:00hours (if possible)

11 Date of on line opening of Price bid, Date 10/04/2026@ 11:00hours (if possible)

12 Validity of Bid 180 days

Sr. Particulars Page

1 Tender Details Table No

2 SECTION I: INSTRUCTIONS TO THE BIDDER 4-13

3 SECTION II: Schedule A 14-17

4 SECTION III: General Instructions to the 18-19

successful bidder

5 SECTION IV :TERMS & CONDITIONS REGARDING 20-25

INDUSTRIAL LAWS AND OTHER RELATED MATTERS

6 SECTION V : TAXES 26-27

7 SECTION VI : General Terms & Conditions 28-41

8 SECTION VII : Annexure I to XI, BG Formats for 42-58

EMD and, SD, Agreement and Indemnity Bond

9 SECTION VIII Technical Specifications 59-63

10 SECTION IX Drawings 64-78

11 SECTION X Drawings 79+

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer, Rural Division No-2,

Junagadh, PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate

office at Nana mava Main Road, Laxminagar, Rajkot. With expression shall

unless repugnant to the context include its permitted assigns or successor /

authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender

has been accepted by the PGVCL for award of the contract and shall include

his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to

act as Engineer-in-Charge to supervise the work – for the purpose of the

1.4 The "Specification" shall mean the tender forming a part of the contract along

with Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the

bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL

with the contractor and shall include the commercial technical and general

conditions, schedules, drawings and any other conditions specifically agreed

between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract

1.8 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the PGVCL and calculated from the

quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue

of "Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time

to inspect the works under the contract and/or duly authorized representative

of the PGVCL “Letter of Award” shall mean the official notice issued by the

PGVCL notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.13 “Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 LT means Low Tension electric line,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest

Rules under Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken

in presence of Engineer in Charge whenever required.

1.20 Definition of “Similar work” for overhead network: Erection of overhead

electrical Network up to voltage level 22 KV

1.21 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1 Approve vendor is only qualified for participate in this tender. The

work executed through open / advertised tender shall only be considered

for experience of work. The work done through limited tender shall

not be considered for experience.

2.2 Any vendor having any work delayed by more than 120 days in

entire division will be dis qualified from participation. Other vendor

promoted by one or more similar partners of vendors promoted by

one or more similar partners of agencies so disqualified will also be

2.3Following documents are mandatory for the Bidders.

 The vendor registration policy to include abinitio. No submission during

BID is required

 The self-certified online transaction slip for tender fee and EMD.

 The cancelled check of concern bidder is to be attached for further

course action of payment as per rule through RTGS/NEFT by PGVCL.

 Bidder has to upload scanned copies of original (Notarized/self-attested

copies of original – as specified in this tender) with bid.

 It shall be sole responsibility of the bidder that the uploaded scanned

documents (in PDF form) remain legible and should not be password

3.INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Bidders willing to participate in tender will have to get themselves

registered on website www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate /

Digital Signature as per Information technology Act 2000 using which they

can sign their electronic bids. Bidders can also procure the same from (n)

code solutions, a division of GNFC Ltd., who are licensed certifying

authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown

in the tender document.

3.3 For details regarding digital certificate and related training the below

mentioned address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,

[email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a

new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender

submission date and time as mentioned in this tender details table no1.

After tender submission date and time, bidder cannot edit their offer

submitted in any case. No written or online request in this regard shall be

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in

Electronic format on website www.nprocure.com before the validity period

mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8Offers only in physical form will not be accepted in any case

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender

Document in detail in order to comply with PGVCL’s requirements

including but not limited to the Tender fees, EMD and deadlines,

selection criteria, selection methodology, scope of work, and minimum

technical standards.

4.2 The Bidder is required to carefully examine the specifications and

documents and fully inform himself as to all the conditions and matters

which may in any way affect the Work or the cost thereof. If any Bidder

finds discrepancies or omissions in the specifications and documents or

is in doubt as to the true meaning of any part, he shall at once request

in writing in advance before filling in the tender, within the time limit as

per Table no 1, for an interpretation/clarification by the PGVCL Rural

Division-2, Junagadh office. Then The PGVCL Rural Division-2,

Junagadh office will issue interpretation and clarifications as he may

think fit of such interpretations and clarifications, the Bidder may submit

his bid but within the time and date as specified in the Table no1. All

such interpretations and clarifications shall form a part of the

specifications and documents, and accompany the bidder's proposal.In

case of difference of opinion about interpretation of specification etc. the

decision of Executive Engineer, Rural Division-2, Junagadh will be final

and shall be binding to the contractor.

4.2 Verbal clarifications and information given by the PGVCL or his

employee(s) or his representative(s) shall not in any way be binding on

4.3. All interested parties requested to strictly abide by all terms prescribed

in this RFP Document and provide accurate information to the best of

their knowledge without misleading PGVCL to be considered for

participation in this Project.

4.4. Bidders should be in touch with websites

https://pgvcl.nprocure.com &www.pgvcl.com for information

regarding revision/corrigendum/Amendment in the Tender

Document till due date of online.

Submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

5. TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST

Rules in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table,between the dates

mentioned in Table no 1 by RTGS/NEFT to the details of bank account is

the details of bank account is SBI, IFSC code; -SBIN0060070 and name of

account holder _ paschim Gujarat Vij Company Limited. The transaction ID and

Slip is to be uploaded in on line tender

Sr.No Tender Amount Fees in

Above Rs 5,00,000/- up to Rs

Above Rs10,00,000/- up to

Above Rs25,00,000/- up to

5.2 The tender fees once paid for tender document will not be refunded under

any circumstances or not transferred to other bidder.

6. EARNEST MONEY DEPOSIT (EMD)

6.1The EMD payable, between the dates mentioned in Table no 1 ,Payment

RTGS/NEFT to the details of bank account is the details of bank account is SBI,

IFSC code; -SBIN0060070 and name of account holder _ Paschim Gujarat Vij

Company Limited. The EMD Amount is 1 % of the Tender Estimated Cost.

6.2 The digital copy of amount transfer towards Tender fee and EMD is to be

uploaded with the tender documents.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned

after the said bidder pays the security deposit and signs the contract

6.5 If the successful bidder fails to submit a Security Deposit within 15days from

the date of LOA of the contract or fails to sign the contract agreement then

the EMD amount will be forfeited in favour of PGVCL without any notice or

and action for “Stop deal” will be initiated as decided by tender inviting

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 Tenders without Earnest Money Deposit by the firms/Name will be rejected

without entering in to further Correspondence in this regard and no reference

will also be made.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.11 Following documents are mandatory and to be uploaded in Tender.

1. The vendor certificate issued form Circle office is to be attached.

2. All the tender documents to be uploaded with online bid only.

3. Online amount transaction details slip of tender fee and Earnest

4. Every bidder should, at the time of submission of bid, give a

declaration, that bidder shall not have conflict of interest with other

bidders for particular quoted item.

7.2 Commercial / Price Bid:

7.21 The bidder must clearly quote their rates in Schedule – B of this

tender, in percentage above than, below than or equal to, the tender

ratein figure as well as in words. The bidder should specify whether

the quoted rates are with or without prevailing taxes, if applicable, in

force at that time, The bidder must work out the total price of their

tender offered accordingly and the total amount should be clearly

tender offered accordingly and the total amount should be clearly

written in words & figure, in case of any discrepancy whatever written

in words shall prevail. Company shall at liberty to decide the matter as

7.22 Further bidders, for “On line tenders”, are requested to submit

price – bid on-line only and not to submit the price bid in

physical form. This is mandatory. If price bid is submitted in physical

form, same will not be opened and only on-line submitted price bid will

be considered for evaluation. In On Line price Bid, GST is to be

mentioned in separate row/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any

reasons thereof.

8 All the submission are to be done in online exclusively. No

physical submission of Technical-Commercial/Price bid are

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified

for the bidding. Hence bidders should ensure themselves of their credentials

before submitting their offer.

11. Executive Engineer, PGVCL, Rural Division-2, Junagadh reserves the right

to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed

period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned

in Table1, PGVCL may, forany reason, whether at its own initiative or

in response to a clarification requested by a respective bidder, modify

the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure

website in case of on line tender, PGVCL will bear no responsibility or

liability arising out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders

and will be given due consideration by the bidders while they submit

their bids and invariably enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for

submission and no any further communication in the matter will be

The Bidders must ensure that all the Annexures are completely filled

in their tenders and the information called for is given in totality. A set

of complete tender documents is required to be submitted duly signed

and stamped by authority competent to sign on behalf of bidder on

each page as a token of unconditional acceptance to the conditions of

various clauses of tender documents. The bidder's bid and the

documents attached there to shall be considered for forming part of

the contract documents.

14.2 For “On Line Tenders”

14.21 Tender Papers & Specifications may be down-loaded from Web

site https://pgvcl.nprocure.com (For view, download and on

line submission) and PGVCL web site www.pgvcl.com (For

view & down load only).

14.22 The bidder has to follow instruction given in this tender

documents as well as the documents submitted for vendor

14.23 The vendor certificate issued form Circle office and Online

amount transaction details slip of tender fee and Earnest Money

Deposit to be submitted Online, within time “NO COURIER

SERVICE OR HAND DELIVERY” will be allowed, to following

ExecutiveEngineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Address: 3rd floor, Snavad Complex, Azad Chowk, Junagadh,

Price bids to be submitted ON LINE only before time limit specified

in “Tender Details” as mentioned in this documents this

15 REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep

himself fully informed about all which may, in any way, affect the work,

or cost thereof. The bidder should sign on each page of tender

documents , as mentioned in Section 1 point no. 2.15, failure to furnish

the required information or submission of tender not as per the

specification will be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified

in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in

companies (PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under

GUVNL are under criminal investigation for any kind of fraud for public

and theft of material or/and with handlings the material and any civil

and/or criminal case pending at any stage than offer of such bidder /firm

will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set

out in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-

tendering) and physically submitted documents of bidder, offer of the

same shall be liable for rejection at the discretion of PGVCL.

15.6Conditional bids shall not be accepted.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other

language shall be accompanied by its translation in English. Failure to

comply with this may disqualify a bid. In the event of any discrepancy in

meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

Bidders willing to participate in tender should have valid digital certificate /

Digital Signature as per Information technology Act 2000 using which they

can sign their electronic bids. Bidders can also procure the same from (n)

code solutions, a division of GNFC Ltd., who are licensed certifying

authority by Govt. of India.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date

set for opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted

by each bidder in his bid for the complete scope of works including all duties

and Taxes ,.will be evaluated by the PGVCL to ascertain the best and lowest

evaluated bid in the interest of the PGVCL, for the complete works covered

under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

prevail. If there is discrepancy between the unit price and the total price

which is obtained by multiplying the unit price and quantity, or between sub-

total and the total price, the unit or sub-total price shall prevail, and the total

price shall be corrected. In case of discrepancy between sub-total price

obtained by adding various prices in the schedule and the sub-total price

indicated for that particular schedule, the sub-total obtained by addition of

various arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of

the prices arrived at from various schedules, identified for that purposes, in

the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful

bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder

offering the lowest evaluated bid in conformity with requirements of

these specifications and documents and PGVCL shall be the sole judge

in this regard and subject to the provisions of these instructions to

bidders and other terms and conditions detailed out in these documents

and specifications. A responsive bid is one which accepts all terms and

conditions of these specifications and documents without any

22.3 PGVCL Reserves the right to award separate contract to two or more

parties in line with the terms and conditions specified in the

22.4 PGVCL reserves the right to distribute the work order and award the

contract to multiple Bidders at the rate of rate quoted by L-1 bidder to

expedite/mitigate the requirement of work within the stipulated time

period, if decided by the committee.

22.5 PGVCL reserves the right to reject/disqualify the if the bidder have

already more than two work order in same sub division, to have a scope

of work order with more than one agency i.e. get multiple

agencies/contractor in one sub division.

23. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of

this Tender consist365Days. The commencement date of Order shall be

Date of issue of the Order.

You shall have to complete the work as per the given time limit in sub order

and if any work order/sub work order is delayed beyond 120 days from the

eligible time limit mentioned. If you are failed to compete the work in this time

period then you/firm is not eligible for further orders till all allotted works are

The time will be extended as per provision laid dawn in Delegation of Powers

(Committee level) Clause no 5.0 Power relating to Contractors and sub

clause no 5.5 B as “Extension of time limit for works contract if applied

before or after the expiry of contract period with penalty”

25. Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of

Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/

financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this

d) they have relationship with each other, directly or through common

third parties, that puts them in a position to have access to

information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved.

However, this does not limit the inclusion of the components/ sub-

assembly/ assemblies from one bidding manufacturer in more than

f) In cases of agents quoting in offshore procurements, on behalf of

their principal manufacturers, one agent cannot represent two

manufacturers or quote on their behalf in a particular tender

enquiry. One manufacturer can also authorise only one agent/

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian

agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract

that is the subject of the Bid;

h) incase of a holding company having more than one independently

manufacturing units, or more than one unit having common

business ownership/ management, only one unit should quote.

Similar restrictions would apply to closely related sister companies.

Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that

bidder shall not have conflict of interest with other bidders for particular

quoted item, as above.

26 The Warrantee period

If during one year following the work completion any maintenance is felt

necessary, for example straitening of pole, cross arms, Conductor stringing,

Tightening of Guy etc. then such work will have to done by the bidder free of cost.

If there is any new material required for maintenance during this warrantee

period i.e. one year time period, such requirement will have to be approved by The

Executive Engineer of concerned division. Quarterly report of such material issued

(vendor wise) will have to be shared with circle office by division office.

27 "If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in partnership

firm) of any employee of

the tendering Company or his/ her relative as defined in Section 2(77) of the Company's Act. 2013 is 10%

tendering Company will not deal with such Company/ Firm at all.

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual

Cable/Conductor length. Cable length must be measured before laying. Cable

joints are to be done as per requirement only and length of cable must be

utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads,

sewers, drains, pipes, cables, structures, places and things shall be reasonably

secured against risk of injury and shall be carried out to the satisfaction of the

authorities concerned. However, if any, damages to existing services made,

Contractor shall arrange and pay for any necessary repair, to make good the

4. When the excavation of the trenches has been accurately executed, the

contractor shall inform engineer in-charge for approval. Lying of cables shall not

be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes

having _both sides smooth surfaces, 25.4 mm thick , 152.4 mm inner diameter,

1000 mm long and well cured and good quality; Sand from river bed, HDPE

Pipes, GI Pipes and sundries material if any (As per Schedule B) are to be

supplied by Bidder at his own Cost. All such material must be approved from

concerned Engineer-in-charge before utilization and it must be ISI marked

where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand

filling in Trench must be done as mentioned in Schedule B. Megger test of

Cable must be taken in presence of Engineer-in-charge before laying and

Bidder has to maintain separate Records duly signed by Engineer-in-Charge for

each results. After laying the Cable in trench it is to be covered with half round

pipe of RCC as prescribed in Schedule B and approved sample. Each Half

round Pipe must be marked with “PGVCL” with solid Red Color on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay

Cable in the stretch on small pulleys kept in the Trench so that it can be

prevented from any scratches on Cable. Drum must be fixed on Drum Machine

while stretching and to be kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand.

Leveling with Road is to be done after complete sand filling. No any stones or

any other debris are to be utilized in filling of Trench. The contractor shall

dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall

also be laid. The warning tape shall be printed in RED letter (IN ENGLISH AS

WELL AS GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to

be placed at about 300 mm To 450 mm depth from ground level along the route

10. Trench route is to be made as per instructions of concerned Engineer-in-

Charge and then laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the

asphalt is to be done instructions of concerned Engineer-in-Charge with prior

approval and work is to be executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab

Type test certificate not older than Seven years and as per relevant IS

13573:2011 with latest amendment if any along with sample before installation

of cable kit at concern Division office. GTP is to be submitted with Technical

Bid. The Cable kit must be as per relevant IS -13573- 1992, IEC 60502, IEC-

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must

have all the modernized equipment i.e. Erath Cracker JCB etc. to execute the

required Trench. Such area must be certified by a formation of Committee at

Division Level headed by Executive Engineer and to be executed in presence

of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per

specifications in Schedule B The marker should incorporate the following

relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves, road

crossing, Cable Joints etc. of cable route as per requirement over and above

specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost

and Risk after successful completion and Execution of work. Otherwise

Recovery will be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints,

testing must be carried out with help of Voltage Surge Testing Kit as per IE Act

by applying 22 KV for continuous Five Minutes and Cable must hold the

satisfactory Results. Bidder must have such testing facility. Following Pre

commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of

KV DC for one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any

theft of PGVCL allotted material, then PGVCL will recover the cost of such

material from Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the

20. During Execution of work for Trench and Cable Laying authorized

representative of Bidder who is in knowledge of Engineer-in-Charge must

remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility

necessary for the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of

any dispute and holds the power to decide the final verdict.

23. GST as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the

final Authority to take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network

will be provided as per availability or convenience of the PGVCL which shall be

acceptable to the contractor & contractor shall try to complete the work in

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at

Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15

and PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual

Conductor length. Conductor length must be measured before Stringing.

2. For erecting poles the pits should be digging by using Pole Errection

Devise (PED Machine). Where ever it is not possible to use the PED

machine in the area lick hard rock, small streets etc. the permission of

the engineer in charge shall be obtained for digging of pits as per the

conventional method.

3. Stringing, installation of Fabrication, switches, distribution boxes, must be

done as per standards and esthetically.

4. Earthing of Poles and Transformers must be as per Drawings and RE

Standards. The Coal and Salt composition must be followed as per rules.

The Earth Pit must be kept at a distance mentioned in Standard form the

Pole. Earth Pit must be as per Drawing.

5. Concreting of Poles/Guys are to be carried out as per site situation and as

per instructions of Engineer –In-Charge only.

6. Construction of Transformer Structure must be as per standard with all

required accessories like LA, Box and Fuse etc.

7. Delta Type Three Earthings are compulsory for each Transformer Centre.

8. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

9. Wherever required, Guarding as per standard must be done.

10. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required,

subdivision officers has to submit the proposal to the division office with all

justification before commencement of work. Committee of Executive

Engineer, DE Tech of Division office has to verify the submitted proposal and

decide whether concreting is required or not. After the approval of committee

work of concreting should be process as per specification attached herewith.

11. Bidder must have records of each work carried out with every material

inventory and account thereof issued to him.

12. Bidder must have the well-drawn sketch of each work and to be submitted

with Inventory sheet within 15 Days of work completion.

13. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

14. Pole Numbering must be completed within week time as per Engineer-in-

Charge Instructions.

15. Bidder must have proper pole accounting for the work carried out by him. He

must have the location details from where the poles are lifted and where

these poles are utilized for each work. A separate Register is to be

maintained by him and details are required to be submitted with Inventory

and Sketch submission.

16. Necessary shutdown for connection/jumper of newly erected line with

existing network will be provided as per availability or convenience of the

PGVCL which shall be acceptable to the contractor & contractor shall try to

complete the work in minimum time.

17. Successful Bidder must have ensured for that the safety Gadgets are issued

to his Labor, by him, and required regulations of Safety will be followed

while carrying out the line erection work.

18. The Work for the erection of Poles, Guys, Earthing, Transformer and

Concreting, Stringing and Guarding must be done as per attached

Specifications and Drawings.

19. The material which is dismantled from site during the execution of work must

be credited to respective Divisional stores immediately after completion of

work with complete inventory and measurement details and length to weigh

conversion calculations.

20. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary

action will be initiated against the Contractor

21. In case of any Disputes, Superintending Engineer of Concerned area is the

final Authority to take any Decision.

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the

successful Bidders indicating the quantity allocated to them and the security

deposit amount to be deposited by them with PGVCL. Short listed Bidders will be

required to deposit the requisite security deposit within 15 days from issuance of

2. Security Deposit:

2.21 Security deposit will be accepted by RTGS/NEFT to the details of bank

account is the details of bank account is SBI, IFSC code; -SBIN0060070 and name

of account holder _ Paschim Gujarat Vij Company Limited or Bank Guarantee

(BG)from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 /

2014 / 570 / DMO dated 01.04.15 will be acceptable.

2.22 The successful Bidders will be required to deposit the requisite security

deposit within 15 days from the date of issuance of LOI / LOA of an amount

equivalent to 5 % of the value of the work to be allotted to him and as

mentioned in LOI / LOA.

2.23 In case, if the Bank Guarantee is furnished / submitted, it should have a

Clearone time validity till the completion of awarded work of this work order.

Bank Guarantee for interim period will not be allowed. Security Deposit shall

be suitably extended time to time as per requirement.

2.24 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity failing which PGVCL will be at liberty to

encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.25 No interest will be paid on the Security Deposit.

2.26 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate

basis within two weeks of the issuance of LOA /LOI for the additional order

2.27 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will lead

to forfeiture of the Security Deposit up to 100% and will lead to

disqualification of the bidder to transaction business with PGVCL for at least

TWO years or the time duration as may be decided by the Managing

Director, PGVCL.

2.28 Security deposit will be returned on after completion of awarded work.

2.29 If the successful Bidders fails to pay security deposit within given time limit

then the letter of intent will stand cancelled. EMD amount will be forfeited in

favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the

receipt of LOI/LOA, on Stamp Paper of Rs300/-as per Company’s rules in the

prescribed form of the P.G.V.C.L. attached with this Tender. The cost

Rs.300.00 of the Stamp Paper will have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued

by PGVCL. Any other related material required to carry out work mentioned in

Schedule A is to be brought by Bidder. No any extra cost will be paid towards

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and

also responsible to any type damages to any property and any kind fatal/non-

fatal accidents to anybody during the execution of work. Insurance of all

workers is compulsory, who are involved in Execution of Tendered work. There

will be no any financial liabilities of PGVCL for damage charges paid such way

Copy of valid Labour Insurance Policy in the name of bidder is to be submitted

with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to

8. Work must be completed in in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit

extension will be granted and Penalty with applicable GST and other taxes in

force at that time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of

LOA. Security Deposit (In form of DD/BG) and Insurance Policy is also to be

submitted with Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a

month after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper

and cost of stamp paper is to be borne by Bidder. Solvency Certificate is to be

submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig

work, and work to be done as per PGVCL rules and RE specification for this

14. Work is to be carried out in presence of PGVCL authorized representative and

to be duly certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle

labour arises, due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in

force in India, including any such laws passed or made or coming into force

during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever is

higher. The wages of every contract labour employed by him under this

contract shall be paid by him before the expiry of 7th day of the month

irrespective of which the wages are payable i.e. wages of a last month have to

be paid by him in the first week of the next month). The contractor shall have

to make wages to his workers through bank only. The agency shall have to

submit the copy of a letter given to the Bank advising for crediting wages in

individual account of the workmen along with photocopy of the cheque showing

total payment to be made to all such workmen whose accounts are operated in

that branch. (If there is more than one Branch, the agency will have to submit

separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be

contacted. The contractor shall arrange to have his office outside the factory

premises and the contractor shall keep himself present through the work

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment

Act (As the case may be applicable) with Photo affixed thereto, for

identification.

6. The successful bidder shall maintain a valid Labour license under the

contract labour (regulation and abolition) Act for employing necessary

manpower required by them. In absence of such license, the contract shall

be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws

and keep the PGVCL indemnified in respect thereof. Some of the major

liabilities under various labour and industrial laws which the Contractor shall

comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident

fund, administrative charges etc. at the rates made applicable from time to

time by the Government of India / Government of Gujarat or other statutory

7.2 Payment of deposit in respect of each contract labour at the prevailing rate

with the office of the commissioner of labour as per the Contract Labour

(Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and

abolition) Act rules framed there under depending upon the number of

7.4 Paid leave facility and wages as per the provision of the Factories Act at the

rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as

per industrial Dispute Act. Any payment to the Contractor's employee arising

out of any claim of disputes under the Industrial Dispute Act 1947 or any

other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per

Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government Contractor under any of the provisions of the

Minimum wages act, Payments of wages Act, Employee's compensation Act,

Contract Labour regulation abolition Act, Employee provident fund or any

other law due to act of omission of the Contractor, the PGVCL may make

such payment and shall recover the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such

amount as may be necessary to cause of observe, or for non-observance of

the provisions stipulated in the notifications/byelaws/Acts/Rules/Regulations/

including amendments. If any, on the part of the Contractor, the PGVCL shall

have the right to deduct any money due to the successful bidder under this

contract or any other contract with the PGVCL including his amount of

security deposit for adjusting the payment. The PGVCL shall also have right

to recover from the Contractor any sum required or estimated to be required

for making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's

compensation fund and under the liabilities insurance. The Contractor will

arrange insurance policies for arranging payment to his staff injured / met with

accident (Fatal / nonfatal) on duty of sufficient amount as per Labour laws. In

case of any such happening Contractor will be liable for any other payment to

workers / staff engaged as per existing rules. Contractor will not make any such

payment to the Contractor's staff or any compensation etc. during the pendency

of the contract.

9. Following Salient features of some major laws are applicable to establishments

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in

addition to other liabilities prescribed under the various labour laws, in

force from time to time, from statutory authorities like GOI-GOG,

which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful

bidder should submit the details of their labourer such as a full name, address

and age with proof and subsequently changes of workers details are submitted

11.Thesuccessful bidder shall employ adequate number of an experienced staff at

site for daily supervision and for maintenance of various register and records

required under the law and contract. No payment for supervision shall be

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the work.

13.The contract will be governed by the company as per works terms & conditions

of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the

work. No female worker shall be employed in the night shift between

07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract

Labour (Regulation and abolition) Act for employing necessary

manpower required by him. In the absence of such a license, the

contract shall be liable to be terminated without assigning any reason

thereof. Contractor should also employ qualified and experiences

persons as per requirement of Electricity Act and rules for carrying out

supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or

any Government agency under any of the provisions of the Minimum

Wages Act, Payment of Wages Act, Employee Compensation Act,

Contract Labour Regulation Abolition Act, Employee Provident Fund

or any other law due to act of omission of the Contractor, PGVCL may

make such payment and shall recover the same from the Contractor’s

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family Pension

Scheme in respect of each concerned employee The contractor's

contribution and the workers’ contribution towards Provident Fund and

Family Pension Scheme shall be done at the rate made applicable by the

Government from time to time and deposited by the contractor with Regional

Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of

employees who are members of the Provident Fund as the contribution to

the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with Regional Provident Fund Commissioner,

Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by

the Contract Labour shall be provided by the Contractor to his, workers. He

shall maintain Leave Records, Leave Cards for individual labourer which

shall be duly verified, approved and certified by the Authorized Officer of

PGVCL. Remuneration for such leave period shall be fully borne by the

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/

Workers as per rates fixed under the Minimum Wages Act. The wages

of every Contract Labour employed by him under this contract shall

also be paid by him before the expiry of 7th day from the last day of

the month in respect of which the wages are payable (i.e. wages of a

month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day

20.3 The Contractor shall give his Addresses, Telephone Number and etc.

to PGVCL, so that, in case of labour trouble etc. the Contractor can be

contacted. The Contractor shall arrange to have his office within

working area and the contractor keep himself present throughout the

20.4 The separate P.F. code issued from RPFC is required to be taken by

the contractor and if it is not taken, offer of the firm will not be

considered. The attested documentary evidence to be submitted

along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it

should be ensured that all the contract labourers are covered under

the provident fund scheme and employees’ pension scheme and their

contributions are remitted regularly to the concerned RPFC. The

photo copies of the Chelan in this regard should be collected from the

concerned contractor and kept in the file of the concern contractor.

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer

and employees of the Company, also engineer in charge and his staff against all

actions, proceedings, claims of demands, coasts and expenses, which may be

made against the Company or Government for or in respective of or

performance of his obligation under the contract documents the Company shall

not liable for or in respective of or in consequence of any accident or inquiry to

any workman or other person in the employment of the contractor or his sub-

contractor and the contractor shall Indemnify and keep indemnified the

Company against all such damage and compensation and against all claims,

demands, proceedings costs, charges and expenses whatsoever in respective

thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are

detailed out in Clauses titled Insurance Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all the

insurance liabilities under the Contract.

The Contractor at his cost shall arrange, secure and maintain all insurance

as may be pertinent to the Works and obligatory in terms of law to protect his

interest and interests of the PGVCL against all perils detailed herein. The

form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the PGVCL. However,

irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of

Contractor alone. The Contractor’s failure in this regard shall not relieve him

of any of his contractual responsibilities and obligations. The insurance

covers to be taken by the Contractor shall be in the name of the Contractor.

The Contractor shall, however, be authorized to deal directly with Insurance

Company or Companies and shall be responsible in regard to maintenance

of all insurance covers. Further the insurance should be in freely convertible

23. Any loss or damage to the equipment during handling, transportation,

storage, erection, putting in to satisfactory operation and all activities

to be performed till the successful completion of commissioning of the

equipment shall be to the account of the Contractor. The Contractor

shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of

Contract. The Contractor shall provide the PGVCL with copy of all

insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the PGVCL

immediately after such insurance coverage. The Contractor shall also

inform the PGVCL in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not

be limited to fire and allied risks, miscellaneous accidents (erection risks)

workman compensation risks, loss or damage in transit, theft, pilferage, earth

quake, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be

adequate to cover the replacement/reinstatement cost of the equipment for

all risks up to and including delivery of goods and other costs till the

equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim

available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will

be on Contractor’s account and will be included in Contract Price, However,

the PGVCL may from time to time, during the pendency of the Contract, ask

the Contractor in writing to limit the insurance coverage, risks and in such a

case, the parties to the Contract will agree for a mutual settlement, for

reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all discounts

on premium which may be available for higher volume or for reason of

financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements

for the portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except

in special case, if any.

28. The successful bidder has to engage required strength of skilled persons for

execution of work and proper supervisor to avoid complication and

unnecessary delay to complete work timely. The successful bidder will be

solely responsible for labour claims arising out of the labour employed for this

29. The successful bidder should furnish details of past experience of such job of

similar nature completed by him satisfactorily within the time limit in PGVCL

will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions

of the “Tender and contract” for works as applicable and in case of any

default there to the PGVCL Company shall forfeit the S.D. or any other action

as may be decided by Executive Engineer, Rural Division-2, Junagadh.

31. The successful bidder will certify that he has complied with the

provisions of Industrial & Labour Laws including PF Act, ESI Act etc. as

may be applicable. Copy of chalans of PF related to be submitted along

32. The successful bidder will governed by the PGVCL general conditions of

works contract. The Booklet will be available in the concerned office in any

working days. In the event of placing order, the successful bidder will be

bound to the terms & conditions of the booklet. All the usual terms and

conditions of the Company though the same might have not been mentioned

in this specification or contractor booklet will applicable to this contract, and

the decision of the Executive Engineer, Rural Division-2, Junagadh shall be

binding on the Contractor.

33. The Salary and wages payments to contractor’s labours/workers are

compulsory through Bank account only. This is requiring to follow strictly by

each contractor.

34. The Contractors have to use PED (Pole Erection Device) machine for

erection of pole, guy, and earthling for digging purpose compulsory. Violating

this norms may lead to cancel your awarded tender.

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of GST

and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related

ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory,

certifying that you have not claimed Refund of any applicable GST and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from

the concerned Authorities and if, any Refund, in respect of such GST and Cess,

is claimed by you, it will be immediately passed on to the COMPANY, without

COMPANY making any specific Claim, for the same, either from the Department

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if

the rate of GST and Cess is not mentioned clearly unless the bidder has opted

for Composition Scheme under GST Act, which should be clearly indicated in the

price bid. COMPANY may at its discretion consider such offer with presumption

of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during

the tenure of the contract, the rate mentioned in the price bid shall be final and

any additional GST will have to be borne by the tenderer. In no case additional

amount towards tax or otherwise will be paid / reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in

the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto

by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid/short paid to the

government or fail to upload the details or uploads inaccurate particulars on

GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the

contract, the provision of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due

to inclusion of any other additional item of their inputs / input services under the

ambit of the Input Tax Credit provisions under the GST Act, subsequent to the

date of submission of the offer, the same should be passed on to COMPANY and

you should inform such changes to COMPANY from time to time.PGVCL’s GST

Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties,

levies and taxes lawfully assessed against the Contractor for his personal income

& property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate

will be issued to the contractor, however added as contractor has to submit

separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to

pay the same to the respective Govt. Department. Tax will be deducted as per

applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS,

GST TDS, welfare cess or any other taxes applicable time to time etc. All

other statutory liabilities towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place

within the contract period will not be considered except GST. No statutory

variation will be given for this work except GST.

12. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against

all losses, expenses or claims arising in connection with the death of or injury

to any person employed of the Contractor or his subcontractors for the

purposes of the Works.

TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of any

portion of any condition / specification, etc. he shall before signing the

contract submit the particulars thereof to PGVCL in order that such doubts

1.2 The successful bidder shall not, without the consent in writing of PGVCL,

transfer, assign or sublet the work under this contract or any substantial part

thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the

Engineer In Charge as per actual requirement and should be completed

within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either

stop the work altogether or reduce or cut it down. If the work is stopped

altogether, the Bidder shall only be paid for work done. If the work is cut

down the Bidder shall not be paid for the work as so cut down, but in neither

case shall be paid any compensation what so ever for the loss or profit which

he might have made if he had been allowed to complete all the work

included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through

registered post or telegram or telex or any other way of communication to

the successful bidder at his specified address shall be deemed to have been

delivered to the successful Bidder.

A The work shall be carried out by the successful bidder with prior

approval of PGVCL. Work carried out without PGVCL’s approval shall

not be accepted and the PGVCL shall have right to reject it and to

recover the cost from the successful bidder. He will be liable against

all losses, expenses or claims arising in connection with the death of

or injury to any person employed by the successful bidder or his

subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment

during transit due to improper or inadequate packing, handling, loading and

unloading. The cases containing easily damageable material shall be very

carefully handled. Adequate protection must be provided for outdoor storage

at site in tropical humid climate, wherever necessary. The successful bidder

without any extra cost shall supply any material found short inside intact

1.7 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within

two days’ notice given in writing to the successful bidder and if he fails to

comply with the notice, then in such a case PGVCL shall be at liberty to get

the work or any part of it, executed through any other agency/Bidder in the

manner and on the terms it thinks proper. If the cost of executing the work as

aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to

make good the deficiency, PGVCL may recover it from the Bidder in any

1.8 PGVCL shall have at all reasonable time access to the works being carried

out by the Bidder under this contract and stores where material issued by

PGVCL is stored i.e. VANTHALI Division-2 Store. All the works shall be

carried out by the Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only

approximate same may decrease or increase. The PGVCL reserves the right

for revising or omitting any of the quantities. The actual work executed by

the successful bidder will be calculated at the rate given in the contract

schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any

account whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer

In Charge and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should

contact our Engineer In Charge as well as Division Office, Rajkot Rural daily

for the availability of materials required for this work, failing to which this work

order shall be terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of

material received/utilized/dismantled for day to day work and has to obtain

signature of Engineer in Charge.

1.16 In case of any dispute doubt, the decision of Executive Engineer Rural

Division-2, Junagadh shall be unchallengeable and final, which will be

binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

1.18 All legal complication of disputes is subject to Rajkot jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered

value will have to be produced by the contractor and party has to submit

attested copy of solvency certificate to the company before commencing of

1.20 The successful bidder will be solely responsible for any accident/damage

either to equipment or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the

1.22 The successful bidder will have to make his own arrangement for required all

kinds of tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s

bill. The assessment of which will be done by Engineer In Charge in

consultation with division office, and his sole discretion and his decision shall

be binding to the successful bidder and shall be considered as final and

unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against

any possible claim of compensation for damage to Contractor’s equipment or

staff or any of third parties during the execution of work as per attached

1.25 The successful bidder will have to complete entire work, as mentioned in

Schedule-B of contract awarded to him, as per directive and instruction of

Engineer In Charge. If he fails to do so entire work will be carried out at the

risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the

clock, exclusively for execution of work.

1.27 Specification in any items mentioned in tender are subject to change without

any prior notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing

rules of all relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful

bidder has to deploy adequate man power, material, tools etc. well in

advance and has to complete the entire work during this specific outage

period only, failing to which Company shall be at liable to deduct the amount

of revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not

have been specifically mentioned in the specification / Schedule etc. but are

essential for completion of work. The contractor will not be eligible for any

extra payment in respect of such minor accessories and item of work.

1.31The successful bidder shall not refuse to execute the work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery

shall be made from you, on the basis of prices of the materials (prevailing on

the date of settlement of materials account) plus 15% supervision charges.

1.33The successful bidder has to carry out all the works in accordance with

revised and latest provision under I.E. Rule Act made there under and as per

instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on

same day and to be preserved in safe custody failing to which PGVCL shall

initiate Police action. Similarly as per instruction of Engineer In Charge, you

have to credit the material at PGVCL store without any loss of time failing to

which PGVCL shall initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s

responsibility and appropriate amount (in term of Rupees) as decided by

Executive Engineer, Rural Division-2, Junagadh shall be recovered from

successful bidder’s bill as a penalty with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the

1.37 The contractor has to follow all labour laws, safety rules and regulations. The

PGVCL does not take any responsibility in case of accident or injury to the

workers. The safety, security of men, materials and equipment shall be sole

responsibility of the contractor.

1.38The compliances of all Central / State Govt. Rules, safety and insurance rules

etc. and that of local body is a must condition for the successful bidder.

1.39The successful bidder shall specifically note that PGVCL will not pay any

extra amount towards any type of claim except for the description indicated in

Schedule –A. The party has to carry out all other additional required activities

/ work as directed by Engineer In Charge which is not mentioned in

Schedule but required to be completed as per the site condition and for this

work no extra payment shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification

and experience who could supervise the execution of work throughout. He

should always be present on the site.

1.41The contractor shall be responsible for breakages, losses and a theft of

material during transit or erection after the materials issued from the stores

till the completion of work and is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself

will be responsible. If there is any compensation to be paid in respect of

“WORKMAN” Compensation Act or any other statutory provisions, the same

will be paid by contractor directly. If he thinks fit, he may take necessary

insurance covering at his cost.

1.43 The successful bidder shall co-operate with the PGVCL for taking

measurement etc. as early as possible and he shall fulfil the entire

requirement which is necessary to finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if he

feels that the rate quoted by the contractor for the item is abnormally high

when compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as

per instructions and programmed laid out by the Engineer in charge.

Contractor has to ensure safe shifting and erection of all

accessories/equipment as per standard norms.

1.47The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of

1.48 The inspection as mentioned in above clause No. 6 of this section by

PGVCL’s representative shall not relieve the successful bidder from full

responsibility of completing the work confirming to the requirement of this

1.49 Under the Contract, the Contractor shall be responsible for loss or damage

to the line and Electrical Equipment until the successful completion as

defined elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed

clearance of the material or any other reason shall be to the account of the

1.51 The law applicable to the contract shall be the laws in force in India. The

courts of Rajkot shall have exclusive jurisdiction in all matters arising under

1.52 Before starting underground line work, bidder has to register location, path,

and details of works in CBuD (Call Before You Dig) application. After

completion of time limit of information, bidder should start work. This is

compulsory for diggers/excavators. Without using this application and

necessary information fill up in it, diggers will be responsible. As per

telecommunication act 2023 and wide section 42(5) and 42(7) of the act,

damage to telecommunication network is cognizable and non-bailable

offence and subject to damage caused and fine up to 50.0 lacs.

1.53 Bidders has to submit the copy of all type test reports in ace like HDPE pile,

indoor and outdoor cable kit, straight joints etc. and it is preferred to use any

make approved by GETCO.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be

submitted firm price basis (Inclusive of all Taxes) and lowest evaluated bid in

the interest of the PGVCL, for the complete works covered under these

specifications and documents.

If more than one party is to be considered for placement of order, they will

have to match their end cost with end cost of L-1 technically acceptable

bidder. PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so on

depending upon the requirement. If PGVCL (tender Inviting Authority) feels

that there is lack of serious competition or any other reasons, PGVCL (tender

Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting

Authority) decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced /

Regular who have confirmed /fulfilled pre eligibility criteria , as

mentioned in Section 1 sr No 2 , will only be considered for price

evaluation. PGVCL will not consider the, price bid of any contractor

who does not confirm / fulfil the eligibility criteria as mentioned in

Section 1 sr No

3.11 While placing the order, the quantity distribution to each new

contractors / new firms shall be restricted up to 30 % of the

tender amount/Qty. for all such new bidders provided the price

of New contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a

regular contractor only after full filing experience criteria as

mentioned in Bidders qualifying criteria as per point no. 2 in

3.12 The new contractor will be asked to match the L-1 prices of the

new contractor only and the Regular contractor has to match

the L-1 price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular

contractor is very high, the above condition no. 2.11 shall be

suitably relaxed by PGVCL. L-1 regular contractor however will

get heavy weight age in order placement.

3.2 For laying of Under Ground Cable work:

3.21 While placing the order, the quantity distribution to each new

contractors / new firms , Section 1 sr No 2, shall be restricted up to

% of the tender amount/Qty. for all such new bidders provided the

price of New contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular

contractor only after full filing experience criteria as mentioned in

Bidders qualifying criteria as per point no. 2 in Section I.

3.22 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price

of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very

high, the above condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular

contractor however will get heavy weight age in order placement. The Contractors

who have confirmed /fulfilled pre eligibility criteria will only be considered for price

evaluation. PGVCL will not consider the price bid of any contractor who does not

confirm / fulfil the eligibility criteria. L-1 regular contractor however will get heavy

weight age in order placement.

4. IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each

concerned Divisions under above locations. The planning for each location has to be

prepared in consultation of the Deputy Engineer of the concerned Sub Division under

whose control the work is allocated. The work must be carried out under Supervision

of concerned S/dn Head or Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any

store Centres of PGVCL jurisdiction and successful bidder has to take

delivery from these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will

be issued Fourth Sub Work Order only after the submission of Inventory

sheet with sketch and material account statement for any of the three

previously issued Sub Work Orders.

7. . TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to

the respective sites and will be fully responsible for any damage to or loss

of all materials at any stage during transportation or erection till taking

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure

for safe custody of all the stored materials at his own cost. Material which

is to be allotted by PGVCL is to be carted, loaded and unloaded at

Bidder’s cost and risk from PGVCL’s respective Stores. PGVCL must

have access to such Store/s at any time of Day thought the contractual

period and Contractor will cooperate for verification of such store/s and

Inventory accounting. Failing to which actions may be initiated after

issuance of required Notice to the Contractor. Store address/s is to be

mentioned in the “General information about the Bidder” under Section I of

7.3 The Contractor shall have total responsibility for the entire materials

stored, loose, semi assembled and/or erected by him at site in his

custody. The Contractor shall make suitable security arrangements at

his own cost to ensure the protection of all materials, equipment and

works from theft, fire pilferage and any other damages and loss. It shall be

the responsibility of the contractor to arrange for security till the works are

finally taken over by the PGVCL

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at

his cost to the extent of 100 % cost of materials, which are required to

complete the work. Contractor shall have to take comprehensive

insurance policy equivalent to the Order Value against any loss, damage,

theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over by PGVCL. The Contractor

shall deal directly and pursue the claim with the Insurance Company and

shall be responsible in regard to maintenance of all insurance coverage as

well as for settlement of claim. The proof of insurance policy taken by the

successful Contractor shall be furnished to Engineer-In-Charge. In

absence of the above insurance policy, R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will

be responsible to lodge, pursue and settle all the claims with the

Insurance Company for all items, materials and the PGVCL shall be kept

informed about it. Contractor shall replace the lost / damaged materials /

items promptly irrespective of the settlement of the claims by underwriter

and ensure that the work progress is as per agreed schedule. The loss, if

any, such replacement will have to be borne by the Contractor and

PGVCL will not entertain any claim / representation in this regard.

However it will be contractor's responsibility to insure the entire project is

taken over by the PGVCL.

8. Account of material issued

8.1 The successful bidder shall have to maintain accurate day to day item

wise account of use of issued materials which shall be got checked

from time to time by the Engineer In Charge of the Company. The

contractor will be responsible for custody and preserving the issued

materials till the work is hand over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the

daily details of material receipt and utilization, progress of work etc.

This register shall be checked and signed by Engineer In

Charge/Deputy /Executive Engineer, Concern Sdn./Division during the

site visit as per requirement and exigency of work if deem fit.

8.3 Material of one work should not be used in another work, except

only in exceptional circumstances with the approval of concern

Executive Engineer of respective division office.

8.4 After completion of the work against each Sub Work Order, all the

surplus materials issued by the PGVCL shall be returned by you to the

respective divisional /Regional stores only at contractor’s cost. Do not

credit this material in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to

complete the ordered work within365 Days from the Date of issue of

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

9.3 You shall have to complete the work as per the given time limit in sub order

and if any work order/sub work order is delayed beyond 120 days from the

eligible time limit mentioned. If you are failed to compete the work in this time

period then you/firm is not eligible for further orders till all allotted works are

The time will be extended as per provision laid dawn in Delegation of Powers

(Committee level) Clause no 5.0 Power relating to Contractors and sub

clause no 5.5 B as “Extension of time limit for works contract if applied

before or after the expiry of contract period with penalty”

9.4 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work

either due to heavy rains or other reasonable causes, such facts should be

immediately brought to notice of the Engineer In Charge. If the reasons for

stopping the work are genuine the Engineer In Charge may ask the

successful bidder to start the work again as per condition. The period of

such stoppage will not be considered as a part of working days moreover the

successful bidder cannot claim compensation for such stoppage.

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to

Engineer In Charge and Executive Engineer Rural Division-2, Junagadh. If

found that the work is unsatisfactory or not progressing as per schedule

then any action would be taken by the PGVCL as may deemed fit to see

that work is completed at the risk and cost of contractor. The completion

time allowed for each Sub work Order shall be strictly observed.

10. Time limit extension will be given, as per Clause No. 12of this section,

if material is not supplied in time and in any case of objection not

cleared in time. But if materials given in time and there is no any

objection, then no time limit extension will be granted and penalty with

applicable GST will be imposed as per rules.

11. CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to

increase or decrease the quantities of items under the Contract but

without any change in unit price or other terms & conditions. Such

variations unless otherwise specified in the accompanying GCC

and/or Technical Specifications, shall not be subjected to any

limitation for the individual items but the total variations in all such

items under the Contract shall be limited to the extent of 30% (Thirty

Percentage) of the contract price by way of suitable amendment to the

11.2 The Contract price shall accordingly be adjusted based on the unit

rates available in the Contract for the change in quantities as above.

The base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, In case the unit rates are

not available for the change in quantity, the same shall be subjected

to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the

Contractor. Responsibility of material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If

the work is not completed within the scheduled period as prescribed in

Sub Work Order, penalty + GST at the rate of 0.5 % per week or part

thereof on delayed portion subject to maximum up to 10 % of the sub

work order Value with GST as per applicable rate. This will be

deducted from the bills payable either against this contract or any bank

guarantee or any other amount payable under any other contract with

the PGVCL. For Penalty calculations or Time limit Extension, following

points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the

Day/Date on which the first material is issued against the Sub

12.3 If material is not available in respective stores then “NO STOCK”

stamping by Store In-charge/Store Keeper must be taken against the

particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the

respective store every fortnight and no stock material details are to

be submitted to respective Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such

documents produced by Contractor.

12.6 Time limit Extension must be given as per F &A Letter No.

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are

to be submitted by contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

13. During the execution of Work, if Contractor/Labour are found violating OR

Braking the Safety rules and Regulations, then Engineer-in-Charge will serve

the warning Notice on first Instance. On second Instance the amount of

Fine will beRs. 500.00 or 0.1 % of amount of SWO (Whichever is high).

Even If after above two instances, still Contractor found breaking of Safety

Rules and Regulations then Procedures for Stop dealing must be initiated

against him as per rules and regulations.

14. Payment terms shall be as follows:

14.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with following

• Measurement Report of each site by PGVCL authorized inspection Officer (not

below the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is

• Copy of Insurance Policy against the Material equivalent to the Order Value

as per Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from

the actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works

otherwise only final bill shall be paid.

14.3 The time limit for the work may be reduced and contractor should make

all his efforts to complete the work within stipulated time limit as may be

given by the Engineer In Charge depending upon emergency of work.

15.FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties

15.1War and other hostilities, (whether war be declared or not), invasion,

act of foreign enemies, mobilization, requisition or embargo;

15.2Rebellion, revolution, insurrection, military or usurped power and civil

15.3Ionizing radiation or contamination by radioactivity from any nuclear

fuel or from any nuclear waste from the combustion of nuclear fuel,

radioactive toxic explosive, or other hazardous properties of any

explosive nuclear assembly or nuclear components thereof;

15.4Riot, commotion or disorder, except where solely restricted to

employees of the Contractor.

15.5Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of

such obligations prevented by any circumstances of Force Majeure

that arise after the date of the Notification of Award.

15.6If either party considers that any circumstances of Force Majeure

have occurred which may affect performance of his obligations he

shall promptly notify the other party.

15.7Upon the occurrence of any circumstances of Force Majeure, the

Contractor shall endeavour to continue to perform his obligations

under the Contract so far as reasonably practicable. The Contractor

shall notify the Engineer-in-Charge of the steps he proposes to take

including any reasonable alternative means for performance, which

are not prevented by Force Majeure. The Contractor shall not take

any such steps unless directed so to do by the Engineer-in-Charge.

15.8 If circumstances of Force Majeure have occurred and shall continue

for a period of 180 days, notwithstanding, the Contractor may by

reason thereof, having been granted an extension of Time for

Completion of the Works, either party shall be entitled to serve upon

the other, 30 days’ notice to terminate the Contract. If at the expiry of

the period of 30 days Force Majeure shall continue, the Contract shall

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all

works connected with line having been completed correctly as per Indian

Electricity Rules & procedure. Any extra cost involved due to incompleteness

of work or bad workmanship found out subsequently shall be set right with

and by you at your own cost.

17 HANDING OVER OF ASSET

17.1 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed

over to the concern Deputy Engineer of PGVCL. The handing over

note covering the details of all the materials used and total work

executed must be signed jointly by the bidder and PGVCL Engineer.

Copy of handing over note must be attached along with bill.

17.2 The contractor shall arrange to hand over the complete work

immediately on completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR

by contractor due to non-availability of particular item/material for long

period of time and TLE cannot be approved for that work beyond certain

time limit Or such item if not required to be installed at particular location,

then Recovery is to be made as mentioned below for not carrying out that

work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No

any other Recovery should be made other than above Work.

19. CONTRACT QUALITY ASSURANCE:

19.1 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he

proposes to follow in the performance of the Works during various phases as

detailed in relevant clause of the General Technical Conditions.

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to

be followed for the execution of the Contract. PGVCL reserve the right to

inspect the work at any stage of contract i.e. during the execution and after

the execution of work.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought

out items (if any) are being supplied. Such details shall be accompanied by

their list of previous supplies made performance reports etc. However, in

case of orders are placed, specific approval shall be obtained from the

PGVCL for the vendor supplied materials. The quality assurance program

shall be furnished for each material separately for approval.

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Managing Director PGVCL

reserves the right to cancel the order without giving reasons thereof and

forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in

writing to the Contractor of his decision to do so.

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall

discontinue the work on the date and to the extent specified in the notice,

make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to

the PGVCL, stop all further sub-contracting or purchasing activity related to

the work terminated, and assist PGVCL in maintenance, protection, and

disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual

or the proprietor dies and if the Contractor is a partnership concern and one

of the partners dies then unless the PGVCL is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be

entitled to cancel the Contract as to its in completed part without being in any

way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the PGVCL that

the legal representatives of the deceased Contractor or surviving partners of

the Contractor’s firm cannot carry out and complete the Contract shall be

final and binding on the parties. In the event of such cancellation the PGVCL

shall not hold the estate of the deceased Contractor and/or the surviving

partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and

Bidder, in connection with this agreement except as to matters, the decision

for which has been specifically provided, either party may forthwith give to

the other notice in writing of existence of such questions, dispute, difference

and the same shall be referred to the sole arbitration of a person nominated

by Managing Director, PGVCL. This reference shall be governed by Indian

Arbitration Act prevailing at the time of dispute and the rules made there

under. The award in such arbitration shall be final and binding on all the

parties. Work under the agreement shall continue during the arbitration

proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related

documents forming part of the enquiry or Contract are property of PGVCL

and shall not be used for any other purpose, except for the execution of the

contract. All rights related to the technical specifications, drawings and

records are reserved by PGVCL only and no part or partial should be

reproduced, copied or alter without prior permission to PGVCL in writing. In

the event of the breach of this provision, PGVCL can claim the damages

caused by such events.

23.Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following

23.1 Has submitted fake, false or forged documents/certificates

23.2 Has revised/withdrawn price bid after opening of Techno:

commercial bid, until and unless it is sought for

23.3 Has refused to accept Letter of Acceptance/Purchase

Order/Work Order after the same is issued by the Company

within the validity period and as per agreed terms and

23.4 Has committed breach of contract or has failed to perform a

contract or has abandoned the contract

23.5 Has failed to provide suitable expertise for the work as per

prescheduled program

23.6 Has failed to submit all the necessary Test reports/documents

within time schedule / as per Company's time limit, as

mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the

23.7 Has indulged in construction and erection of defective works.

23.8 Has substituted materials In lieu of materials supplied by the

Company or has not returned or has short returned or has

unauthorised disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

23.9 Has involved in malpractices such as bribery, corruption, fraud,

canvassing and pilferage

23.10 Has unauthorised obtained official company information or

copies of documents, in relation to the Tender/Contract

23.11 Has failed to follow the stipulated mode of communication, if

specified by the tendering authority/ purchaser.

23.12 Any other ground for which in the opinion of the Company

makes it undesirable to deal with the Firm, and

23.13 In case the State Government directs the Company to place a

firm in stop dealing/ banned for business dealing/ blacklisting

23.14 The firm, stop deal and/or banned for business dealing and/ or

blacklist by GUVNL or any subsidiary Companies of GUVNL

shall be considered as a stop deal and/ or banned for business

dealing and/ or blacklisting for all Companies.

24. Effect of putting a proprietor/firm for Stop dealing/Banned for

business dealing are as below:

24.1 The proprietor/all the partners/directors of the stop deal/

banned for business dealing/ blacklisting firm shall also be

considered for stop deal/ banned for business dealing.

24.2 Once the name of the firm and/ or proprietor/ partner/ director

of the firm appears in the list of Stop dealing / Banned for

business dealing in any Company of GUVNL and its Subsidiary

(i)No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and

the bid submitted by the Firm shall be returned.

24.3 Action to be taken, when a Firm and/or proprietor/ partner/

director of the firm is put on Stop dealing/ Banned for business

dealing by GUVNL or any of its subsidiary Companies, during

tender process: -

(i) Before opening Technical bids, the bid submitted by the

Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price

bid, the price bid of the Firm should not be opened and

the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected

Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be

ignored and will not be further evaluated. The Firm will

not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall

be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should

be returned after obtaining confirmation from GUVNL

and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

24.4 If a Firm is put on Stop dealing / Banned for business dealing in

one Company and is already executing work and/ or Letter of

Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such

awarded work / supply.

24.5 The amount of EMD/SD/ any payment against supply withheld

at the instance of GUVNL or any of its subsidiary Companies

shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/

PG in the form of bank Guarantee shall be en-cashed and

24.6 The Stop dealing/ Banned for business dealing shall be Firm-

specific and when a Firm is put on Stop dealing/ Banned for

business dealing, all the manufacturing works of the Firm shall

be on Stop dealing/ Banned for business dealing for GUVNL

and its Subsidiary Companies & for all Services of the Firm.

24.7 If the Firm placed on Stop Dealing/ Banned for business

dealing is a Proprietary Concern, then all the Concerns of the

same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing.

24.8 The Board of Directors of the concerned Company may

however, if he considers it to be in the interest of the Company,

remove the ban in respect of any specific Service from any

Contractor for that Company only.

25.Every bidder should, at the time of submission of bid, give a declaration

as per Annexure VI attached with this Tender, that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

26. Conflict of interest among Bidders/ Agents

A bidder shall not have conflict of interest with other bidders for

particular quoted item. Such conflict of interest can lead to anti-

competitive practices to the detriment of Procuring Entity's interests.

The bidder found to have a conflict of interest shall be disqualified. A

bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any director indirect subsidy/ financial

stake from any of them; or

c) they have the same legal representative/ agent for purposes of this

d) they have relationship with each other, directly or through

common third parties, that puts them in a position to have access

to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two

manufacturers or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorise only one agent/ dealer. There can

be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent

on his behalf; and

2.Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract that

is the subject of the Bid;

h) in case of a holding company having more than one

independently manufacturing units, or more than one unit

having common business ownership/ management, only one

unit should quote. Similar restrictions would apply to closely

related sister companies. Bidders must proactively declare such

sister/ common business/ management units in same/ similar line

i ) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration,

that bidder shall not have conflict of interest with other bidders for

particular quoted item, as above.

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

Details of work experience in last three years

(To be completely filled by the Bidder)

Sr. Name of the Work Description Ref. & Work Details of order

No. Company with full date of Order

address, phone, fax the order Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached with

this information.

• If necessary, separate sheet may be used to submit the information

Vendor registration No: -_____________

Tender No: PGVCL/Tender ID-

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with full Ref. & Work

Sr. completion with

address, phone, Work Description date of Order

No. Certification of Order

fax and name of the order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Tender No: PGVCL/Tender ID-

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department

i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter

No, Clause No. of the tender Deviation offered

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for

the tendered item.

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Results

Sr. No Report No. & out at (Name of Designation of Of the

Date Laboratory) Item / Equipment Tests.

List of Performance Certificate:

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

Ref: - Tender No: PGVCL/Tender ID -

M/s_____________________________________________ hereby declare we will provide

______ nos of labours to carry out this tenders scope of work. We are having Labour

Insurance Policy No.____________________ for ________ nos of our labours. We declare

that, as mention below table, we are having following safety gadgets of our own and they all

are in good condition.

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: Tender ID=

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having

their registered office at _____________________________________ (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No.

for____________________________________________ of (Supply/ Erection/Supply & Erection

Work) (Name of the material/equipment/Work) for Rural Division No-2, Junagadh, Paschim Gujarat

Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”)

Rs._____________ (Amount of EMD) valid till _________ (Mention here date of validity of this

Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s offer) which is required

to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s registered

office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree

unequivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding Rs.

to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender

or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be terminable by

notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any

reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alternations made, given, conceded with or without our knowledge or

consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees ____________________________________)

(In words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or

before_______ (Date of Validity of the Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with

Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding _______ (in

words) Rupees ___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf of

M/s. _________________________________________________who have entered into a contract

for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given conceded

or agreed, with or without our knowledge or consent, by or between parties to the said within

written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee shall

remain in force until ____________________ (Date of validity of the Guarantee). Unless demands

or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of

validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and

we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___day of______month _______Year between the

Paschim Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called

“The Company” which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of the Company, a

list where of is made out in the schedule here under written and all of which said documents are

deemed to form part of this contract and include in the expression “The works “wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable

necessary for the completion of the works as mentioned and at the time in the manner and

subject to the terms conditions and stipulation contained in this contract and in

consideration of the due provision, executions, construction and completion of the works

agreed to by the contractors as aforesaid the company both hereby covenant with the

contractor to pay all the claims of money as and when they become due and payable to the

contractor under the provisions of the contract such payment to be made at such times in

such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of

the conditions and the covenant as stipulated in the general conditions specifications form

Or tender schedule drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his

Supervisors and labours to execute the work mentioned in Tender. On violating or breaking

the Safety Rules and Regulations, and if Supervisors/Labours are found without Safety

Gadgets, “The Company” reserves the right to take actions as per the terms and conditions

mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of his

decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to

the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Company, stop all further sub-contracting or purchasing activity related

to the work terminated, and assist “The Company” in maintenance, protection, and

disposition of the works acquired under the Contract by the Company. In the event of such

a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless “the Company” is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership, the

surviving partners, are capable of carrying out and completing the Contract “the Company”

shall be entitled to cancel the Contract as to its in completed part without being in any way

liable to payment of any compensation to the estate of deceased Contractor and/or to the

surviving partners of the Contractor’s firm on account of the cancellation of the Contract.

The decision of the Company that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract

shall be final and binding on the parties. In the event of such cancellation the Company

shall not hold the estate of the deceased Contractor and/or the surviving partners of the

estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm

liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to

effect or alter other terms and conditions of the contract and the contract so altered or revised

shall be and shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be

awarded to me in the next one year and in terms of the condition in clause 33 of the COMPANY’s

tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said

Act for death or injuries caused to the workmen engaged by this presents, if such compensation is

paid by the COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf

of me, to pay such amount of compensation on demand within 48 hours to the COMPANY that it

might have to spend as legal and other incidental charges in defending any suit or action arising out

of the death of injuries in regard to compensation paid to the workmen or heirs of the deceased

Now the condition of the above written Bond is such that any suit of action arising out of the death

or injuries to the workmen engaged by me. During the execution of work of said contract and all

future contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend as

legal and other incidental charges in defending such suit or action and also the amount that may be

ordered to be paid to the worker / or his heirs as compensation and that the above written bind

shall remain in full force and virtue till the COMPANY is required to defend such suit or action filed

by the workers and or heirs against the COMPANY. Further it is applicable on death of contractor

himself also. No any compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work 11 KV and

L.T. Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the PGVCL. The

inferior and unsatisfactory work is liable for rejection and to be rectified at the cost of contractor.

The work will have to be carried out as per programmed laid down by department and under the

entire instruction of engineer-in-Charge and contractor should employ supervisor who could

supervise the works through out and he should remain present on site. No tools & Tackles will be

supplied by the department.

(A)Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by the

contractor at his cost. The Company will assist the contractor in getting necessary permission for

tree cutting etc. Any claim for compensation in above respect will have to be borne by

(B)Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will be

shown to the contractor. He should adhere to these locations in all circumstances unless

directed by the department to make any change.The Poles from One site to other site or at

proposed locations must be carted by loading on Tractor or Hand-Cart. The Poles shall not be

carted by toeing/Dragging with Tractor or Cart or with any other means.

(C)Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of the pole

and for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet. The poles and guys

must not be set at the edge of cuts/at shore/embankment where the soil is liable to be washed

or eroded out of such setting should be avoided. While back filling, earth must be packed tight

and in no case earth be dumped to greater depth more than four inches without being rammed,

hard before the next layer is thrown in. Extra earth should be packed around the poles and

The cost of damage done to the pole during erection will be recoverable from the contractor.

No pole, which is out of plumb or out of alignment shall be accepted. The pole will be in his safe

custody till erected and he is liable to compensate to the Company the full cost of pole along

with supervision charges, if the pole is broken during erection, or stolen from his custody. He

should be able to render full account of the poles entrusted to him whenever the Supervising

Officer demands to scrutinizes the same.

(D)Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the

village, excavation of pit, erection in position (with base plate where required), of 8/10 meter

PSC poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps and cross arms

and fabricated materials, fixing of caution board, anti-climbing device etc. complete as per

drawing and specification inclusive of painting, numbering. Generally vertical formation will be

used on each pole. However horizontal formation will have to be used in special circumstances

as per instruction at Engineer in change.

(E)Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for distribution transformer centre comprises of

Excavation suitable pits and refilling of earth, erection in position of two Nos. of 8/10 meter PSC

poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross arms, bracing

cross arm bracing etc. as per drawing/ standards with mounting D.O. fuses/A.B. switches/HT

metering equipment’s etc., painting, Pole numbering, fixing of caution Board and anti-climbing

The D.P. must be properly aligned and must be in plumb. Special structure if included will be

erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(F)Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT pin

and strain insulators, binding on insulators, jumpers, the jointing in HT line will be done by

twisting sleeve joints as per standard practice. Care must be taken in handling the conductor to

protect against cuts, scratches or kinks. The conductor must not be drawn over rough or rocky

ground, when it is liable to be damaged. AAA/ACSR conductors must be drawn on wooden or

aluminium pulley only. Wastage and cutting should be avoided as far as possible. Not more than

3 % sag will be accepted in the materials account. The sag and spans will be maintained as per

drawing/standard. The cross arms insulators must be so fixed that neither tilts nor bands from

position. The sagging should be uniform for all conductors and uneven sagging will not be

allowed. The ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as

mentioned below.

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage not exceeding 650 Volts 5.5 Meters

Along any street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage up to and including 11,000 If bare - 4.6 Meter

Elsewhere than Volts If insulated- 4.0 Meter

along or across

any street For lines of voltage exceeding 11,000 Volts but

not exceeding 33 kV

 An overhead line shall not cross over an existing building as far as possible and no building

shall be constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules 2010 Clause

No. 60 from any accessible point, on the basis of maximum sag, shall be observed, namely:-

(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof-

(a) when the line passes above the building a vertical clearance of highest part of building

immediately under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters from

the nearest point

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules 2010 Clause

No. 61 from any accessible point, on the basis of maximum sag, shall be observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V above the

building a vertical clearance of highest part of building immediately under such line

meters from the highest point,

(b) When the line having voltage 650 V and up to and including 11000 V passes adjacent to

the building a horizontal clearance between nearest Conductor and any part of such

building on the basis of maximum deflection of wind must be 1.2 meters

(iii) Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No.

69 are as below.

1 Low and Medium 2.44 3.05 4.58 5.49

In case of illegal construction / structure on the line under erection, the same is to be put in

written notice to the Engineer-In-charge.

(G) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of

suitable pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay wire. The stay

insulators must be inserted in the stay wire on all stays as per drawing. The wrapping of the

Guy wire strands at both ends the stay insulator must be even and must presents neat

appearance and good workmanship. No stay should be left loose but should be tight and

straight to withstand in say cyclone or sand storm, the item includes refilling of earth and

painting of fabrication material. If stays are not required to be concreted, a pre casted cement

concrete block will be supplied by the department from his division store which the contractor

will have to transport at his own cost to the site of work and will have to use for fixing of

anchor rod at site.

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is

required to be carried out. The earthing pipe/earthing plate/earthing coil supplied by the

company shall be used as per specification and drawing. GI wire no. 8 SWG for earthing should

be bolted with earthing pipe/earthing plate/earthing coil. G. I. Wire must be passed through

PVC rigid Pipe which must be buried at least 0.5 Meter in ground and to be kept 2.0 Meters

above ground along the Pole. The earthing are to be done at place as indicted in the pole

schedule or as selected by the field Engineer. The coke and salt will have to be supplied by the

contractor at his cost. Erection of earthing should be carried out under the supervision of the

Engineer in charge or nominated Supervisors. At least 20 KG of salt and 20 KG of coal per earth

on alternate layers (as per drawing) will be used by contractor. No amount will be paid if the

work is not done in accordance with these specification.

The guarding will have to provide at crossing of lines, telephone line crossing, road crossing

and any accident prone places as indicated by the Engineer in Charge. The work comprises of

fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross lacing wires

complete. Any special type of guarding if required will be designed by the department. Binding

cross arms must be used where the HT line crosses the road. The ground clearance, line to line

clearances etc. to be maintained as per IE Rules 2010 69 and 70. The poles for road crossing

may be concreted as instructions of the Engineer In-charge. The work has to be carried out as

instructions of the Engineer In-charge.

(J)Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of

approved aluminium paint. All fabricated material will also be painted with two coats of

approved aluminium paint and there should be sufficient interval between every coat of

painting in order to allow for drying. The bolts and must shall be dipped in anticorrosive oil

before insertion. The lower portion of steel poles up 3 foot above ground level shall be

cleaned of all dust and rust. This surface should be given a base coat of red lead and an

additional coat of black bituminous paint before inserting in the ground. The good quality

paint will be supplied by the contractor and should be of I.S.I mark and will be got approved

from Executive Engineer, prior to starting work.

Name of the feeder and pole number has to be written on all the poles in English/Gujarati as

per instruction of Engineer In-charge. The colour of back ground and name/number must be of

contras colour. Prior to apply Colour for Numbering on P.S.C poles, it should be properly

cleaned and all accumulations of earth, dirt etc. should be removed.

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys

to be concreted without any special reason. The Concreting of PSC Poles must be approved by

concerned Executive Engineer prior to executionas per Tender Condition mentioned under

Section III Clause No. 2 and sub clause No. 8. Certificates for special Reason and approvals

must be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given by

Engineer In-Charge as and where required. Concreting should be with one part of cement, two

part of specified quality sand and four parts of well burnt Brice bats (1:2:4). The mixture

should be prepared on GI sheet and should be free from the dust. Cement, river sand and

metal should be used by contractor at his own cost. The finishing coat of cement plaster shall

be applied on outer surface Concreting and boxing for smoothness.

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay 2 x 2x

Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h) (2’ above and 1'

below ground) (0.15 cmt).

(L)Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two poles

structures as per standard drawing and 5 KVA Transformers are to be on Single Pole. This work

include erection of special two pole structure as per Item No. 2 and fixing of all fabricated

material for support of line, L.A., HG Fuse/AB Switch, Transformer, LT Dist. Box, cable wiring,

anti-climbing devices etc. The works includes of transportation and hoisting of transformer,

numbering and painting of all fabricated materials. For transformer having capacity of 100 KVA

and above MS channel shall be utilize which will be supplied by the company. Three Earthing

are to be provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on other

3) For neutral, two separate Earth wire on both side of Transformer and to be common at

All three earthing are to be done as in Delta Formation as shown in the attached Drawing. All

earthing wires are to be connected by proper size of lug and bolted at each earthing points

properly. The Earthing of Transformer Body must be done with lug only. Looping or winding

with Earthing Bolt on Transformer Body is not allowed. Earthing wire Lugs are to be brought

by Contractors. No any extra cost will be paid for this material.

Extra payment for hard soil or rock is payable as per SOR as per committee report to be

formed to decide hard soil or rock which shall consists of Concerned SDO, Deputy Engineer

(Tech) and Executive Engineer.

The cost of damage done to the transformer while erection/Transportation is recoverable

from contractor.

Before starting the work(new, alteration or addition) and during the works the contractor

must obtain lineclear wherever necessary for the concernedofficer of this office of other

Office. For any damagedone to the Men, Materials and/or property due to non-observance of

rules, the contractor will be solely responsible.

SECTION IX: Drawings

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Arrangement of Transformer

Sign & Stamp of the Bidder

Earthing Arrangement for Transformer Centre

Sign & Stamp of the Bidder

Arrangements of Guy

1. Guy Clamp 2. Turn Buckle and Eye Bolt 3. Guy Insulator

4. Guy Wire 5. Guy Rod 6. Guy Pit (2 X 2 X 5 ft.)

7. θ 30 to 40 Deg.

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of the Bidder

Double Pole (D.P.) Structure

Sign & Stamp of the Bidder

Guarding under 11 KV Line

Sign & Stamp of the Bidder

Guarding under LT Line

Sign & Stamp of the Bidder

LT Line Horizontal Formation and Clearances (415 V)

Sign & Stamp of the Bidder

LT Line Vertical Formation and Clearances (415 V)

Sign & Stamp of the Bidder

LT Line Horizontal Formation and Clearances (230 V)

Sign & Stamp of the Bidder

LT Line Vertical Formation and Clearances (230 V)

Sign & Stamp of the Bidder