Comprehensive Operation and Maintenance [Including Repairing] of SCF/ Hori. Mono. Sub. Pump/ Three Phase Sub. Pump Sets with Co-Ordinated Mechanical/ Electrical Accessories etc. Complete at different HWs under PM-3B Regional Water Supply Scheme for 06 Months.

Comprehensive Operation and Maintenance including repairing of SCF/

Hori. Mono. Sub./ Three Phase Sub. Pump Sets with Co-Ordinated

Mechanical/ Electrical Accessories etc. Complete at different HWs under PM-

3B Regional Water Supply Scheme for 06 Months.

Estimated Cost:- Rs.

Executive Engineer,

Public Health Mechanical Division,

Gujarat Water Supply and Sewerage Board,

Mangal Building, Panchal Hospital, Ankleshvar Mahadev road

Godhra (Dist. Panchmahal)

GUJARAT WATER SUPPLY & SEWERAGE BOARD

Name of Project: PM-3B R.W. S. S.

Name of Work: Comprehensive Operation and Maintenance [Including Repairing] of

SCF/Hori. Mono. Sub./ Three Phase Sub. Pump Sets with Co-

Ordinated Mechanical/ Electrical Accessories etc. Complete at

different HWs under PM-3B Regional Water Supply Scheme for

1) Boru Intakewell

3) Vejalpur Sub HW

Division: Office of the Executive Engineer,

P. H. Mechanical Division,

G. W. S. & S. Board

Divisional Accountant Executive Engineer

P. H. Mechanical Division P. H. Mechanical Division

G. W. S. & S. Board G. W. S. & S. Board

1 Volume-II PRICE BID PM -3B RWSS

Introductory Note:

GWSSB is the implementing agency for drinking water distribution network PM-3B

regional water supply scheme for Panchmahal district. For scientific and smooth

complete maintenance & repairs with all types of repairing with providing necessary

spares / materials / equipment / tools / man power required for entire electrical,

mechanical & instrumentation works inclusive of entire pumping machinery &

associated equipment installed & located at following pumping stations/ head works.

1) Boru Intakewell

3) Vejalpur Sub HW

(Description of all the pumping stations/ head works are given elsewhere in

tender documents).

GWSSB intends to engage experienced agency. The scope of agency for this package will

be to maintain & repair all the assets created by GWSSB for the period of 06 Months and

the same could be extended on arrival of mutual consent. The tenders have been asked

on Comprehensive O &M & R works wherein contractors shall have to provide all the

man power required for the maintenance & repairs inclusive of required spares,

consumables etc. GWSSB will supply raw water as well as HT/LT power for pumping of

water at free of cost.

2 Volume-II PRICE BID PM -3B RWSS

(Bidders are required to fill up all blank spaces in this Bid Form)

The Executive Engineer,

P. H. Mechanical Division,

G.W.S. &. S. Board,

SUB:-BID DOCUMENT FOR Comprehensive Operation and Maintenance [Including Repairing] of

SCF / Hori. Mono. Sub./ Three Phase Sub. Pump Sets with Co-Ordinated Mechanical/

Electrical Accessories etc. Complete at different HWs under PM-3B Regional Water Supply

Scheme for 06 Months

1. Having visited all the sites and examined the Bid Documents, Drawings, Conditions of Contract,

Addenda/Amendments to the above, for the execution of the above Contract, we the undersigned

offer to carry out maintenance and repairing of the whole of the said Works for 06 Months from

the date of work order as given in Conditions of Contract and in conformity with the Drawings,

Bidding Documents, including Addenda for Lump sum fixed amount of Rs……….………./- (Rupees

________________________ Only) for Maintenance & Repairs for a period of 06 months or such other

sum as may be ascertained in accordance with the Conditions.

2. I / we agree that

(a) if we fail to provide required facilities to the Employer's representative or any

other person/agency by the employer to perform on his behalf for carrying out M

(b) if we fail to deliver raw/clear water of required quantity according to the

conditions/stipulations of the Contract, GWSSB will be at liberty to take any action

including termination of Contract and impose at his absolute discretion any penalties,

and/or reject the work.

3. Upon us and may be accepted at any time before the expiry of that period. We agree to

abide by this Bid for a period of 180 days from the date of opening of Technical bid the

same and it shall remain binding

4. In the event of our Bid being accepted, we agree to enter into a formal Contract Agreement

with you incorporating the conditions of Contract thereto annexed but until such

agreement is prepared this Bid together with your written acceptance thereof shall

constitute a binding Contract between us.

5. I / We agree, if our Bid is accepted, to furnish Performance Bond/Security in the forms and

of value specified in the Conditions of Contract of a sum equivalent to 5% of the Contract

price for due performance of the Contract.

6. I / We understand that you are not bound to accept the lowest or any Bid you may receive.

7. I / We have shown the amount of liquidate damages given in the tender I / We agree that it

represent the value of socio economic damages likely suffered by beneficiary people who

get drinking / domestic water from GWSSB if supply failed by us as in the event of the work

not being completed by us in a specified time I /We agree to compensate by the way of

paying Liquidate damages.

3 Volume-II PRICE BID PM -3B RWSS

Dated this …………….day of ………………...Month ………

Company Seal (Name of the person with designation)

Duly authorized to sign Bid for and on behalf of

(Fill in block capitals)

4 Volume-II PRICE BID PM -3B RWSS

PAYMENT & LIQUIDATES DAMAGES TERMS

1) In case of short supply of man power as per provision made in tender documents, the

liquidated damages shall be recovered at double the rate of minimum wages in force as

declared by the labour commissioner, Govt. of Gujarat.

2) The bidder should ensure the continuity of pumping for 24 hours while routine

checking servicing and repairing of pumping machinery & associated equipments.

The contractor should carry out said work without disturbing the continuity of

pumping except for major repairing work/ replacement work. The permissible

restoration period for above major repairs etc. shall be described as under: (The

period shall be counted from intimation received / given to the contractor)

Sr. Type of Work Restoration Period

1 Replacement of Piping within Pump House 24 Hours after

Decanting the System

2 Replacement of all Control Valves i.e. Sluice, Non Return,

Butterfly, Dual Plat Check etc.

3 Replacement of C.I. / M.S. / Strainer Pipe from Sump 1 (One) Day

4 Repairing of pumping machinery or electrical As per Volume – I,

installation Section – H

5 For Major Repairing Shut down will be given as per requirement by the

Executive Engineer, P. H. Mechanical Division, Godhra

6 Any period for repairing, which is not specified will be finalised by the Executive

Engineer, P. H. Mechanical Division, Godhra & the same will be binding to the

In case of non-compliance of the restoration period as above the recovery / deduction at

the rate of Rs. 100-00 per Hour & Maximum up to Rs. 1000-00 per day shall be made from

the payment due to the contractor.

3) In case of Misuse of water or wastage of water / non-attending leakages the liquidated

damages shall be made at the rate of Rs. 100-00 per 1000 liters.

4) The allowable leakage during the maintenance stage of pump house piping should not

exceed 0.50% of total flow. However if it is more than 0.50% of total flow than the

recovery of Rs. 8-00 per 1000 liter will be made. Average of month of leakage will be

taken into account for deduction purpose. The average of losses for month will be

considered and accordingly after recovering such charges the payment will be made.

GWSSB will clear the running bills as per availability of funds from the receipt of Invoice

from the Contractor.

5) Award of contract shall be made according to actual requirement of Board office. Duration

of contract shall be 06 Months & the same shall be considered from the date of handing

over of plant machineries by the consignee.

6) Machinery installed at pumping stations may be increased or decreased (if required by

Dept.). No additional charge shall be payable for such increase in machinery.

7) Payment shall be made on monthly running bill basis & as per availability of funds. Each

bill of payment shall be prepared after the submission of documents etc. by the contractor

as per requirement.

8) Water demand may vary according to actual requirement and subjected to seasonal

5 Volume-II PRICE BID PM -3B RWSS

9) The bidder should strictly note that quoted rates are fixed & firmed. No price escalation

will be given for increasing the demand of water & for any other reasons.

10) If system remains under defunct conditions due to any reason/ reasons because of

contractor’s fault thereby affecting the water supply, the liquidated damages as

compensation will be deducted as per terms and conditions of the tender.

11) Payment for non operation period

If water is not received from the source i. e. dam/ canal etc. or trunk line station, or if

department decides for temporary closure of the scheme for any reason, during such

duration of non operation of scheme, the payment shall be made at 50 % rates of

approved rates/ amount. Duration of such non operating period shall be solely decided

12) Liquidated Damages Clauses:

1. Non Compliance of Restoration period:

Delaying restoration period of equipment and machineries Rs. 100/- Per Hour for

every delayed Hour & Maximum up to Rs. 1000 /- per day shall be made from the

payment due to the contractors shall be charged.

2. Non Supply of Water:

Rs. 500/- Per Hour Shall be charged for Non Operating Hours for Non Supplying of

water due to Non Working of Pumping Machinery.

3. Non attendance of Leakages:

Rs. 100/- Per day for Delaying days of attention of leakages shall be charged.

4. Shortage or Non engagement of Man Power:-

Liquidated damages at double the prevailing rates of Minimum wages published by the

Labour commissioner of GOG shall be charged.

5. Criteria Liquidated damages for termination of contract:

a. When Total Liquidated damages shall exceed the 10% of the contract amount

department can terminate the contract giving 8 Day’s prior written notice to

b. In event of termination of contract SD of the contractor shall be forfeited and

department can make other suitable arrangement for the remaining work of

c. The contractor whose contract has been terminated shall not remain eligible to

purchase new tenders invited by this office.

6. In general L.D. 0.1 % per day and maximum up to 10 % will be applicable.

Signature of Contractor Executive Engineer

P. H. Mechanical Division

6 Volume-II PRICE BID PM -3B RWSS

Comprehensive Operation and Maintenance [Including Repairing] of SCF/ Hori.

Mono. Sub./ Three Phase Sub. Pump Sets with Co-Ordinated Mechanical/

Electrical Accessories etc. Complete at different HWs under PM-3B Regional

Water Supply Scheme for 06 Months.

QTY. UNIT ITEM RATE AMOUNT

Comprehensive Operation and Maintenance and

Emergency repairing of the Pumping station

premise, Plant Machineries and Electrical

Equipments Installed at Head Works by Engaging

Necessary Skilled experienced Electrician, semi

skill experienced Operator etc. as per Requirement

with Providing & Utilizing Necessary Lubricants,

Tool Kit and all other Running Consumables as well

as Routine Plant and Emergency Break down

Maintenance and all Minor Preventive repairs to all

Installed Plant Machineries / Equipments and

Preparation, Maintenance and Preservation of

Record for Pumping Machinery Utilization, Energy

Consumption, Qty. of Water Pumped etc. in

Prescribed Performa as per Instruction of Engineer

(A) Establishment and Repairing

06 Month Boru Intake well 107891.00

06 Month Kalol Head Work 99434.00

06 Month Vejalpur Sub Head Work 44553.00

(B) Insurance provision ( FOR 06 Months)

1 No Boru Intake well 16199.00

1 No Kalol Head Work 15948.00

1 No Vejalpur Sub Head Work 6198.00

I/We am/are willing to carry out the work at _______% (in figures)

______________________________________ (in words) above / below the tendered estimated rates

mentioned above.

(Strike out below whichever is not applicable)

OFFER FOR BELOW : OFFER FOR ABOVE :

1 Estimated cost Rs. 15,49,613.00 1 Estimated cost Rs.

Signature of Contractor Executive Engineer

7 Volume-II PRICE BID PM -3B RWSS