WBPWD/EE/HED/NIQ-13 of 2026-2027

Annual Comprehensive Maintenance of Addressable fire detection and alarm system at Directorate Commercial Taxes Building, Howrah for the period of 01(One)Year.

Periodical Checking, Testing & Cleaning service of Addressable fire detection & Alarm system including all type detectors, manual call point, Hooter and Main control panel, repeater panel and response indicators twice in a month and as when as required. (a)Skilled - 01 No. (b)Semi-skilled-02 Nos.

List of Devices in Addressable Fire Detection & Alarm System

4 loop Fire Alarm Control Panel----1 No.

Fire Alarm Repeater Panel----1 No.

Addressable Intelligent multisensor Detector---255 Nos.

Addressable Intelligent Heat Detector---10 Nos.

Addressable Hooter---8 Nos.

Manual call point---24 Nos.

Control module---16 Nos.

PA CONSOLE complete with amplifier, ( Capacity - 1000 Watts) , microphone, 3 hours battery back up & battery chager etc.---1 Item.

480 Watt Booster Amplifier---1 Item.

6 Watt Box Speaker----24 Nos.

SCOPE OF WORK

The schedules & services to be rendered and detailed in the fortnightly report furnished hers to serve as a guide only & state the minimum requirements. FORTNIGHTLY CHECK 1. Check the control panel to ascertain that it shows normal operation. Otherwise log the failure & ensure that any fault reported the previous day received attention 2. Ensure that the system is capable of operating under fire emergency conditions by operating at least one detector point on one circuit (zone or loop) visually inspect backup batteries. 3. Checking of Battery charger of Fire Alarm Panel & set right for any abnormalities 4. Checking of Manual Text of Hooter & set right for any abnormalities 5. Checking of Acid level & gravity of Battery of Fire Alarm Panel & set right for any abnormalities. 6. Checking of individual zone by activation of Detector & set right for any abnormalities.

7. Conducting Mock Drill is presence of the concerned AE, JE & the concerned authority. 8. Checking the loop wiring of Fire Alarm System & set it right for any abnormalities. 9. Check each detector for correct operation in accordance to manufacturer's recommendation Visually check all cable fittings & equipment are secure, undamaged and adequately protected Record any defects in a logbook & upon completion, a certificate of testing is issued to the Engineer in Charge. 10. The whole fire detection system should be checked by the authorized Engineer/Technical Personnel of the OEM & certificate in respect to the Health of the system and its performance. 11. Vendor should visit for all the above mentioned system for physically inspect the health of the system minimum twice in monthly. 12. Vendor should clean all the detectors monthly once. 13 Vendor should attend any call from Concerned AE/JE of any authority within 24 hrs time & resolve the issue within 72 hours time. If there is any hardware related fault then the same will be provided by authority.

TERMS & CONDITION

1. The agency will have depute technically qualified & experienced personnel in fire detection system who must be capable of maintaining log book in English & noting down the signal at the Fire Panel room. 2. The contractor shall do the preventive maintenance as per schedule of OEM & accordance to R5 5839 Part-1 No extra labour payment will be made for such works. The agency will also be responsible for cover all inspection, mock fire drill of the system by a Supervisor or himself, who will sign & comment on the log book to be maintained by the Agency. 3. Periodical testing of all electrical connection of all smoke/heat detectors through the Main Fire Control Panel & to take corrective action immediately in order to keep the system working satisfactorily are within the purview of this contract else functional criterion of main fire panel as per existing OEM could be changed e.g. location/detector number etc. 4. Agency has to arrange for full operational test/mock fire drill of the entire system once is every month in presence of AE/JE the authority concerned. 5. Any major shut down or fault should be brought to the notice of EIC immediately in writing & over telephone for further course of action they will have to stand immediately call at the site with staff, tools etc. On demand.

6. Cost of any spares if required will be supplied by the Department for which requisition of Materials, signed by the supervisor/ authorized representative of the agency, should be submitted to the concerned JE (Electrical) well in advance except, other auxiliary Items of negligible amount like fuse wires screws, nuts, bolts, washers Insulating tape dusters etc which will have to be supplied by the agency on its own expense. 7. Separate log books are to be maintained for fortnightly Check, for Preventive maintenance & service as per direction of EIC this logbook will remain the properly of the Department & may be removed from the master control station under any circumstances. The periodical records of the log books are to be signed by the contractor & verified and signed by concerned Junior Engineer, PWD (Electrical) & Assistant Engineer, PWD (Electrical) and photocopy of the same should be sent to the executive Engineer concerned through proper channel at the time of submission of bills. The Logbook should be available at site & should be produced on demand.

8. The Staffs should he polite to all and should be withdrawn for any complain of irregularities against him. However, in normal cases frequent change of maintenance staff will not be allowed. Contactor shall be solely responsible for the credential/acts of his staff/workers. 9. The agency will issue the Staff a photo Identity Card, duly signed by the agency & countersigned by the concerned Assistant Engineer They should always carry the said photo Identity Card while on duty. The agency should also submit one copy of the said Identity Card to the JE. 10. The agency should be responsible for any damages to the fire detection system due to mishandling/mal-operation and the cost of thereof will be recovered from the Bill as per direction of the Engineering-in-charge & immediately by replaced. 11. The agency will maintain one attendance register at site to record the attendance of the staff on duty which will be authenticated / verified by the concerned Junior Engineer/ Officer in charge. 12. The agency should have a close watch on the attendance of the Stuffs, in care to arrange for suitable alternative within an hour, failing which the charges for that day on of absence of any will be agency. The Executive Engineer. Howrah Electrical Division PWD reserves the right to terminate the contract in case of absence of staff for more than consecutive two fortnights without showing further reason.

13. Bill should be submitted quarterly with the certification of satisfactory performance of the concerned Departmental JE/AE Photocopy of logbook & attendance register should also accompany the Bill if asked for by the ElC. 14. The agency must have their office & Telephone contact with Mobile No and the same should be intimated to the Department in writing. The telephone call should be responded without deity. The agency must have separate Mobile nos for his office and all staffs deputed at worksite so that agency may be communicated in case of any urgency and the same should be intimated to the EIC, AE/JE concerned in writing. 15. Technically qualified & experienced personnel's should attain the above said sites as & when required (On Call) 16. The agency shall have to deposit all dismantled unserviceable materials to the concerned Section Officer or any other locations within worksite preemies by its own labour /arrangements/tools & tackles as per the direction of the AE/JE concerned Fresh materials will be issued against respective defective materials. No materials should be taken out of the maintenance site without the permission & necessary challans of the site in charge Agency is required to submit a copy of challan for permission of the JE before taking any materials out of the premises.

17. The Contract may be terminated with two months notice on either side. 18. The case of any Accident and/or physical illness of the staffs of the agency, while on duty, no claim will be entertained by this department and all responsibilities thereof should be shouldered by the agency only. 19. If any king of incapability & negligence are noticed in observing all the above said terms & conditions causing inconveniences to public service is subject to unilateral penalty, be it detected on the spot or thereafter (even after payment, This Department also reserves the right to deduct the cost from the bills of the contractor on pro rate basis as determined by the Engineer in Charge for any shortfall in observing above T&C in that case the above said contract may be terminated without issuing any notice & stringent and punishable action may be taken against contractor. 20. The philosophy of "Public Interest would be the MOTTO of this maintenance contract. Any deviation may be viewed otherwise. 21. Any replacement of the detectors need to be reported in advance to concerned AE/JE and reprogramming of FDA panel in also under the scope of work of agency. 22. Agency need to submit the "Addressable fire alarm system wiring diagram"/ "Detector location chart" and "Monthly mock drill reports to the concerned AE/JE.

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