Selection Of Agency for Content Development of 3D Projection Mapping Including Operation & Maintenance of Projection Mapping Shows For 2 (Two) Years on Turnkey Basis at Gabber Stone, Ambaji, Gujarat For Gujarat Pavitra Yatradham Vikas Board 2025

Sr No Brief Description of work Qty. Unit Rate

A One Time Expenditure works

Content Development:

i.) Script and development - Concept, storey development, screen play dialogues, technical consultancy, virtual

experience design, specail effort design, content character and graphics designs.

ii.) Pre and Post Direction and supervision

iii.) content Creation - Filming Green Screen studio, video shoot and getting work from actors identifying taking

care of special make up, hair, 3D computer animation creation, Digital virtual effect creation, using hard disc for

iv.) Pix-sound post production - Selecting, creating music and recording and mixing, Dubbing audio design and

mixing, sync/Non sync sounds programming and integration of show with content, effect as required One Time

v.) Managing the content Development work with the professional services from all concerned like (As per TQ in Job

tender) carrying out necessary research and collecting information, data for the work is a part of scope.

Remuneration/honorarium to team members, actors, crew members, logistic, accomodation, lodging, boarding,

constumes, special make up, set up, etc is a part of the scope of work.

Geeting approval from GPYVB on various issues from time to time, consulting GPYVB and taking approval for

various stages of work, apporval and acceptance of the authority and carrying out changes as per direction is a part

Procure new/Replace/Restore/Upgrade/Modify of Existing Electrical Hardware/Sofware

equipments/materials/Software/Electronic devices like Audio System, 3D Mapping Projectors, Video-Laser

System, decorative lighting installtions, thematic multicolour lights, speakers, Control room equipemnts

(controllers, Multimedia PC, internet connection not less than 1 GBPS with having facility of connecting with

Live setup as when require, UPS system, software development with proper upgradation or purchasing new license

2 and other related works), etc. is a part of scope of work. The supplied and installed items shall be the GPYVB

property even after the contract is over. Item will be operated only if required. Its lumpsum based item so as

work done. The payment shall made on the basis of the actual work done, assessing itemwise work done and

rate analysis using prevailing SOR if avaiable or market rate. All equipments devices for compatibility of

new content. Item to be operated only if required with approval.

Content Development and O for 3D Mapping at Ambaji for GPYVB Price Bid Ambaji

Sr No Brief Description of work Qty. Unit Rate

A Sub Total ( A ) Amount Rs.

B Restore/Upgrade/Modify, Operate & Maintain (O&M) Works on annual basis

Civil Works : Maintenance, repair and resotartion of existing structure

Bidder need to periodically carry out inspection by technical team and do maintenance work as per requirement.

Bidder need to take care all existing structures including control rooms, hall, drinking water, Compound wall,

Projector placement plinth/Otla and any other strucutres inside the premises by repair and restore major and minor

cracks, deterioration, or erosion, flooring tiling work, railing, joint sealant, doors, windows, stairscase, False ceiling,

etc., furniture setup, White wash and painting work, Lanscape (garden) area (If required), Barricading, fence, parking

area, water supply and Garbage disposable system, Arrangement of toilet works with proper fittings, Water for Toilet,

Drainage, Sanitary and Plumbing works, DG Power if required included diesel, Fire resistent coating/colouring

whenever required, cleaning of sewer lines, leakages problem. Water proofing work, U/G tanks and O/H tanks need to

be clean every three month (If it avaialble on site), etc. The required equipments, materials, skill technology

1 machnies, consumables (like cleaning, washing, santitation, fertilizers for plantations, etc), Fire extingusher One year

with sand bucket, Water Cooler with RO System and other related is a part of scope of work. The

speical/additional civil work shall not be done unless approved by GPYVB reqiring separate payment. The

bidder need to take structural stability certificate. and Electrical NOC during electrical inspector visit as and when

required. The supplied and installed items shall be the GPYVB property even after the contract is over.

The bidder must also repair and restore the proposed new plants/Equipments, models, 3-D sculptures, furniture,

fixtures, RO Water plant, and many more civil/interior/exterior items being done/installed in the premises as per this

or other tenders.

Content Development and O for 3D Mapping at Ambaji for GPYVB Price Bid Ambaji

Sr No Brief Description of work Qty. Unit Rate

Electrical works/Office equipments and Audio visuals: Maintenance and Operation

Bidder need to periodically carry out electrical inspection by technical team and do maintenance work as per

requiremwent. Bidder need to have special skilled person team for special electrical equipments.

Bidder need to take care present electrical equipments like Panels and distribustion boards, general wiring,

electrical equpiments(Fans, Tubelights, Air-condition, coolers,etc), Street lights inside venue, Pumping motor,

Switch gears, MCB's, ELCB's, Office materials like Computers, Laptops, printers, telephone, mobile, computer,

2 internet Wifi router, printer, office furniture, equipments and stationary including printed letter heads and all One year

related supply etc., PA System if Provided, Fire warning Alaram system if provided, etc. Special maintenace of

audio visual equpiments, 3-D Mapping Projectors and other related, etc. as available on site. The supplied and

installed items shall be the GPYVB property even after the contract is over. The required equipments, materials,

skill technology machnies, Projectors, speakers, computers, electronic euipments, AC, and other related is a

part of scope of work. The speical/additional work shall not be done unless approved by GPYVB reqiring

separate payment.

Maintenance of Audio Visual set ups with related/allied equipments and accessories. The installations are about

three-four years old and at few places it will require new supply, which is a part of scope. The item shall be

operated as per GPYVB decision. The supplied and installed items shall be the GPYVB property even after the

contract is over. The speical/additional work shall not be done unless approved by GPYVB reqiring separate

Procure new/Replace/Restore/provide necessary cleaning and gardening equipments/accessories and

consumables including cleaning material washing, santitation, fertilizers for plantations,.

Providing Proper Manpower with techincal support team on site.

5a - Project Manager (Control and monitor the Project) need to visit the site perdiocally for checking - 1 person. One year

Periodic visits and management of the work.

Providing Proper Manpower with techincal support team on site.

- Creative Director, Script-writer/Content Developer, Voice over artist, Music Director, 3D Mapping

5b Specialist, Light and Sound Specialist and other related Technical team need to avaiable on site/GPYVB office One year

as when required and aslo need to visit site to check 3D Mapping work. - Various person on Call

basis/occasional support.

Providing Proper Manpower with techincal support team on site.

- Projector specialist technical person, Light and sound Engineer need to visit atleast once in a month or as

when required on site. - 1 persons

Content Development and O for 3D Mapping at Ambaji for GPYVB Price Bid Ambaji

Sr No Brief Description of work Qty. Unit Rate

Providing Proper Manpower with techincal support team on site.

5d - Technical operator, eletrical eletrician, supervisior (1 person), One year

Providing Proper Manpower with techincal support team on site.

5e - Supportinh helping staff like Housekeeping, Plumbing, Volunters for crowd management on special One year

occasion etc on hire basis

Providing Proper Manpower with techincal support team on site.

-Security Guards (3 Nos X 1 Shift+1 No X 2 shift)= Total

Hoarding – 10’ x 6’ or any other equivalent as approved by GPYVB (Conceptualizing, designing, preparing

and installing using PCC foundation at appropriate location as per GPYVB instruction) regular maintenance is a

6a part of scope. Restoration/replacement shall be done without any extra cost. Maintain nos. for entire year. Item Nos.

shall be operated only if required.

Signage’s – 6’ x 4’ or any other equivalent as approved by GPYVB (Conceptualizing, designing, preparing and

installing using PCC foundation at appropriate location as per GPYVB instruction) regular maintenance is a part

of scope. Restoration/replacement shall be done without any extra cost. Maintain nos. for entire year. Item shall

be operated only if required.

Social Media marketing carry out social media marketing in at least 5 prominent platforms like Youtube,

whatsup, Facebook, Instagram etc and see that 3D Mapping at Ambaji is widely published/marketed. Online

6c branding through social media viz mobile applications (50,000 contacts/per year) Item shall be operated only if One year

Arranging, Procuring and Renewal of various licence and liasoining work for successful running of 3d mapping Ls

7 show and all the othere amounts shall be born by the bidder. Item shall be operated only if required.

B 1st Year Sub Total ( B ) Amount Rs.

C for 2nd Year rise of 7.5% on (B) Amount Rs. ((B x 7.5%)+B)

D Sub Total ( B + C ) Amount Rs.

E Total Project Amount Rs. for 2 years (A + D)

Total Amount for one year Rs. in Words

Total Amount for one year Rs. in Words

Content Development and O for 3D Mapping at Ambaji for GPYVB Price Bid Ambaji

Sr No Brief Description of work Qty. Unit Rate

The GST as applicable shall be paid extra but no other taxes shall be paid separately.

2 During Extension Rise of 7.5% for each year will be continued.

3 The quoted rates shall be applicable for the execution period and for operation & maintenance.

4 Agency has to engage Structural consultant for guidance of Repair & Retrofication of existing strucutres on site. Agency should have get "Good to Use" certificate before handing over to Authority.

Upon completion of the contract, the agency shall be responsible to hand over the property in a very good working condition and without dismantling any item procured under this tender and all the items installed and already

5 existing over there in premises is belonging to ownership of GPYVB.

All material make should be as per mentioned in Tender.

All require manpower, Staff on site deploy, skill technical manpower and other related manpower lodging /boarding, stay, food, transportation, uniform, medical/personal insurance and other related is a bidder responsibility to

7 take care and pay accordingly and maintain salary slips, payment vcouchers, and others. Site should not be close for single minute without any apporval from GPYVB.

SERVICES: - Housekeeping (with tools, equipment, consumables etc.): agency shall have to consider all the service staff from mobilization to demobilization from site, consumables, equipment, tools etc. Providing suitable persons for

serving water. Providing Sweepers for General cleaning of the entire venue, Garbage disposal, cleaning of venue area and toilet cleaning with two teams operating in each block in uniform. Agency shall also provide with back up of

8 such personnel. Providing drinking water tankers and water dispensers and water tankers whenever required is part of scope.

Entire security personnel /staff of agency required to maintain & safe guard all installation, structures & activity of their scope of work shall be recruited by bidder themselves at no additional cost.

10 Where there is discrepancy between the rates in figures and in words, whichever is less shall govern.

11 Where there is discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern.

If the total amount of bid quoted is less than actual summation of cost of all the components/parts as the case may be, then the total quoted amount by bidder shall govern and difference between the actual summation and amount

If the total amount of bid quoted is less than actual summation of cost of all the components/parts as the case may be, then the total quoted amount by bidder shall govern and difference between the actual summation and amount

quoted shall be considered as a discount.

If total amount of bid is more than actual summation of cost of all components/parts as the case may be, then the individual cost of the components/parts shall govern and total amount shall be reduced to actual summation and it

If total amount of bid is more than actual summation of cost of all components/parts as the case may be, then the individual cost of the components/parts shall govern and total amount shall be reduced to actual summation and it

13 shall be considered as mistake in totaling.

14 In case of CEO, The remuneration as decided by the GPYVB shall be reimbursed on actual payment basis.

15 Stipulated quantity shall not be permitted to correction

16 Agency shall make provision of Client office separately along with his site office with necessary furniture and furnishing with accessories at no extra cost.

17 All item rates shall be filled separately. In case of non-fulfillment, the bid will be considered as non-responsive.

Contractor shall have carefully carried out the work without damaging existing structure. If any damaged claimed by the authority same shall be recovered from final bill. The agency shall return all the venues to concern authority in

18 pre-start condition.

19 Wherever the words suitable or necessary or adequate are used means the Contractor/bidder/agency shall provide or fulfill the requirement in consultation with GPYVB

20 Mode of measurement shall be in accordance with item description mentioned herewith.

21 Contractor shall have to submit Electrical Contractor License Documents and depute qualified manpower.

22 Contractor shall have to submit all necesarry drawing & details for approval / NOC of fire department certificate.

23 All cabling work shall be underground; no cable shall be exposed outside at any location.

24 Contractor shall make provision of for barricading all the electrical panels and distribution boards at no extra cost

Content Development and O for 3D Mapping at Ambaji for GPYVB Price Bid Ambaji

Sr No Brief Description of work Qty. Unit Rate

25 All the panels and distribution boards shall be properly earthed (Dedicated Earthing).

26 All metallic structures of the venue shall be properly earthed.

Any ambiguity found in Technical or Price bid shall be brought to the notice in writing during pre-bid meeting. No queries shall be entertained after pre-bid meeting over email or phone

Sign & Seal of the Bidder Executive Engineer-GPYVB