Annual Rate Contract for Onsite Maintenance of 11/0.250 KV, 1-Phase & 11/0.433 KV 3-Phase Distribution Transformers of various ratings on item wise rate under Vishwamitri East Division of MGVCL.

ratings on item wise rate under Vishwamitri

East Division of MGVCL.

Estimated Value of Tender including

4 Tender Fee in Rs. ( non-refundable) Rs. 1000 + 18 % GST

5 Contract period 1 year

6 Earnest Money Deposit amount Rs. 30000/-

Last date & Time of Online (e-tender)

7 submission of offer (This is 10-09-2026 (up to 16.00 hrs)

Date of opening of preliminary stage

in online mode.(If possible)

Date of opening of online EMD,

9 Tender fee and Online Technical 11-09-2026 (at 11.00 hrs.)

stage. (If possible)

Tentative Date of opening of Price bid

in online mode/e-tender (if possible)

120 Days from the date of opening of

11 Validity of Tender

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER

ADVERTISEMENT), THE TENDER IS INVITED ON E-TENDERING (ON – LINE) SYSTEM,

FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY AND ANY DEVIATION WILL

BE FOUND IN THE OFFER, THE TENDER / OFFERE WILL BE OUTRIGHTLY REJECTED

AND NO ANY FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A]All the relevant documents as mentioned in tender (Part III, Clause-28) (given here

under) should be uploaded in online electronic form..

[B] Required documents as mentioned in Annexure-1 of online tender should be uploaded

in technical stage of online bid. In case of non-attachment of mandatory document or

attachment of wrong document, bid may be rejected at discretion of MGVCL and no any

further communication in the matter will be entertained.

[C]Bidders are requested to submit price – bid (Schedule–B) should be uploaded in online

electronic form, it is mandatory. If price bid is submitted in physical form, the same will

not be opened / considered and only on-line submitted price bid will be considered for

Any technical questions, information and clarifications that may be required pertaining to

this tender, enquiry should be referred to the EXECUTIVE ENGINEER (O&M.), MADHYA

GUJARAT VIJ COMPANY LTD., DIVISION Office, VISHWAMITRI EAST DIVISION.

MGVCL reserves the right to reject/scrap any OR all tenders without assigning any

reasons thereof.

EXECUTIVE Engineer (T&O)

MADHYA GUJARAT VIJ COMPANY LTD.

VISHWAMITRI EAST DIVISION Office:

e-mail : [email protected]

website:www.mgvcl.com

Tender Documents in (PDF Format) which consists of:

Part – I: Instruction to Bidder & Important conditions

Part –II: Qualifying Requirements of the Bidders

Part –III: General Conditions of Contract

Part –IV: Scope of work

Part –V: Schedule –B of Prices.

Annexure-1:Details required to be furnished by the Bidders

Annexure-A: Process card for Onsite Maintenance of Distribution Transformers

Annexure-3: Bidder Details

Annexure-B: Undertaking & Validity

Annexure-C: Undertaking for New Maintenance Agency.

Note: - Bidders should be in touch with websites https://MGVCL.nprocure.com &

www.MGVCL.comfor information regarding revision/corrigendum/amendment in tender till

due date of online submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

EXECUTIVE Engineer (O&M)

VISHWAMITRI EAST DIVISION

INSTRUCTION TO BIDDERS

Tender fee is Non-refundable.

The Bidders are forbidden from furnishing their own printed / typed commercial and

other terms and conditions.

One single bidder will not get the whole order, company may have a rights to split the

order quantity amongst the two or three bidders if they match the L1 rate.

The Bidders shall specifically note that the Tenders are invited for Annual Rate Contract

for Onsite Maintenance of 11/0.250 KV, 1-Phase & 11/0.433 KV 3-Phase Distribution

Transformers of various ratings on item wise rate under VISHWAMITRI EAST DIVISION of

MGVCL. Estimated rates are furnished and bidders have to quote their rates in %

above or below the estimated rates excluding GST.

The Bidders shall specifically note that the quantities of Onsite Distribution Onsite

transformer Maintenance are based on population of Transformers in the Division

Jurisdiction. However the priority of maintenance will be based on Old Aged & outside

guarantee period transformers existing in the field. For bidders information the capacity

wise population of transformers under Division as on Jan-2025 is given as under.

KVA KVA KVA KVA KVA KVA KVA KVA KVA

One employee will be avail from company side for arrangement of outage for

Onsite transformer maintenance.

The Bidders shall have to submit complete documents sets of their offer in On-Line

Electronic forms.

The Bidders will ensure submission of all the Tenders documents should be uploaded in

online electronic form.

Bidders are not allowed to transfer their offer to other firm who have not purchased the

tender document nor to the firms who have purchased the tender document.

Seal and Signature with date at all pages of all documents / Annexure are must. The bid

which is not opened due to any reason/s in that case the same will not be returned to

the bidder in any case / circumstances and no any communication for that.

Bidder has to upload scanned copies of original (Notarized/ Self-Attested copies of

original- as specified in tender document) documents in online electronic forms

(e-tendering) in scheduled time with bid and physical documents not required;

Bidders have to upload scanned copies of original (Notarized/ Self-Attested copies of

original- as specified in tender document) documents with bid and physical

documents not required.

In absence of any of the above, techno-Commercial bid will not be opened / the

opening of tender of the party will be at the discretion of the MGVCL.

DELAYED AND LATE TENDERS :

The bidders are requested to submit their bids by on line through our service provider M/s(n)

Code Solutions before one day of the due date to avoid complication / dispute at later stage.

No tender shall be accepted / opened in any case which are received after due date

and time of the receipt of tender irrespective of delayed due to postal service or any

other reasons and MGVCL shall not assume any responsibility for late receipt of

tender. Any correspondence in this matter will not be entertained.

Tender evaluation: L1 bidders (irrespective of new or existing agency) offer shall

be considered as base offer for placement of order.

After opening of the tender and within the validity period no reduction or enhancement

in offer price by the tenderer will be entertained. On the other hand, it will make the

tender liable for rejection. However management reserves the right for negotiation of

rates & terms from among the eligible bidders.

Conditional Offers shall not be accepted.

IMPORTANT CONDITIONS

(1) The documents, as mentioned given here under, should be uploaded in online

electronic form. Bidder should pay EMD/Tender Fee by RTGS/NEFT/online. The receipt

of online mode payment transfer through RTGS / NEFT must be uploaded in preliminary stage.

Otherwise the offer will not be considered and no further communication in the matter will

be entertained.

(2) Any deviation found in Data / Details / Documents between on line offer (e-tendering)

and physically submitted documents (Tender document fee, EMD as applicable, Technical

and commercial documents etc.) of bidder, offer of the same bidder will not be considered

and no any further communication in the matter will be entertained.

(3) Bidders are requested to submit price – bid (Schedule–B) & Technical Bid should be

uploaded in online electronic form, it is mandatory

(4) It is mandatory for all the bidders to submit their tender documents (technical bid) in

online electronic form (e – tendering).

(5) The Techno-Commercial bid shall be opened on-line at date and time mentioned in the

tender notice, if possible. Technical and pre-qualification bid details specification will be

opened first and subject to evaluation based on the qualification criteria contained in the

individual bid document. Price bids of bidders who are assessed and declared as

substantially technically responsive on evaluation of the technical bid will be opened for

commercial evaluation.

All the bidders must pay Tender fees (Non-refundable) plus applicable GST as mentioned in the

tender document either in cash (up to 10,000/-only) at the office address specified in the tender

document i.e at ,“Madhya Gujarat Vij Company Ltd. (MGVCL), VISHWAMITRI EAST DIVISION

Office at Cash counter during working day between 11.00 A.M. to 15.00 P.M. and on working

Saturday between 11.00 A.M. to 12.30 P.M. before the due date and time for submission of tender

or by RTGS/NEFT/ON LINE, otherwise bid shall be ignored out rightly. Indian Postal Orders (IPO’s) &

Cheques are not acceptable. And bidder must have to enclose Money receipt in original / self-

certified copy in Tender fee stage at “tender Fee details” ONLINE MODE ONLY. This is mandatory

otherwise the tender may be rejected.

 Bidder also can pay Tender Fee by RTGS/NEFT/online mode on the given MGVCL

account number. The receipt of online mode payment transfer through RTGS/NEFT must

be uploaded in preliminary stage.

(7) EARNEST MONEY DEPOSIT:-

Bidder / contractor have to pay E.M.D. at a rate of 1 % of the total cost of the qty. of the works offered. The

E.M.D. is payable either in Cash (up to Rs 10,000 only) at the office address specified in the tender document

i.e at , “Madhya Gujarat Vij Company Ltd. (MGVCL), VISHWAMITRI EAST DIVISION Office OR by

RTGS/NEFT/ON LINE.

If the EMD amount is more than Rs.3 Lac, it should be paid either by RTGS/NEFT/ON LINE or

Demand Draft or Banker’s Cheque or pay order or Bank Guarantee (from any Scheduled/Nationalized

Banks notified by Government time to time, in a Standard format prescribed by MGVCL attached here

with bid documents).Demand Draft should be in favor of the Madhya Gujarat Vij Company Ltd. on

any Scheduled / Nationalized Banks payable at Vadodara. If paid by cash (Up to Rs. 10,000 only), the

bidder must enclose Money receipt in original / self-certified copy in the EMD stage at “EMD FEE

DETAILS” ON LINE. The copy of money receipt of cash payment (whenever applicable) must be

UPLOADED online; otherwise the bid will be rejected.

You can pay EMD by RTGS/NEFT also. If EMD amount paid by RTGS or NEFT in that case receipt

of payment transfer through RTGS/NEFT should be submitted along with EMD cover documents.

Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Raopura

3 Branch Code RAOPUR

5 IFSC Code BARBORAOPUR

6 Name of Account

Cheques are not acceptable. No Interest will be allowed / paid against payment of

E.M.D. All the Bidders shall be required to pay EMD, except those who are exempted

as per Industries & Mines Department, GoG New Purchase Policy Resolution No.:

SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced / attached in the EMD stage at “EMD FEE DETAILS” ON

LINE in n procurement as per the Tender Terms and Conditions. (a) “The Micro and

Small Scale Industrial (Service) Units registered under Small Scale Industries of Gujarat

State and holding subsequent registration with CSPO /NSIC / DGS&D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of

EMD on submission of duly notarized copies of their UDYAM REGISTRATION

CERTIFICATE only out of SSI/MSME Part-II/Udhyog Aadhar, Udyam Registration

Certificate shall remain valid from 1 st April 2022 OR from the date as amended in

future with time to time Notification issued from Ministry of Micro, Small & Medium

Enterprises (MSME), Govt of India & CSPO / NSIC /DGS&D Registration Certificates in

“In case of UDYAM REGISTRATION CERTIFICATE / Udyog Aadhar Memorandum, the

certificate should indicate the service of related group of item (i.e.Section M, Division

71 or 74, Group 711 or 749 having NIC 5-digit code of 71100(Architectural and

engineering activities and related technical consultancy) or 74909(Other professional,

scientific and technical activities n.e.c.) ‘[It is to be noted that out of SSI/MSME

PartII/Udhyog Aadhar/Udyam Registration Certificate- only UDYAM REGISTRATION

CERTIFICATE shall remain valid from 1st April 2022 OR from the date as amended in

future by the with time to time Notification issued from Ministry of Micro, Small &

Medium Enterprises (MSME), Govt of India]” No relaxation shall be given to the bidders

of outside Gujarat state even though having above certificate.

No relaxation shall be given to the Gujarat based bidders having only one registration

number from Government of Gujarat but no subsequent registration with NSIC

registration certificates for the item under tender.

All the “SSI” and “NSIC/CSPO/DGS&D” registration certificates Documents furnished

along with the tender submitted by the bidders online having Small, Cottage & Tiny

industrial units registered under small scale industries of Govt. of Gujarat should have

clear validity as per the tender and should invariably be renewed as per the norms of

“SSI” and “NSIC/CSPO/DGS&D” registration certificates Otherwise they shall have to

pay E.M.D. and no exemption will be granted. Tenders submitted without Earnest

Money Deposit by the contractor/firms, who are not eligible for any exemption, will be

rejected without entering in to further correspondence in this regard and no reference

will also be made. Tender submitted without EMD shall be rejected out rightly.

The above valid certificates should indicate the name of works / services of tender.

Provisional Registration Certificates are NOT allowed. EMD will be released only on

payment of security deposit in respect of successful bidder whereas the same will be

refunded to others on finalization of the tender / placement of order to successful

bidder. Wherever in the tender, the rate for security deposit and performance

guarantee is Stipulated as 10% & 5%, the same shall be relaxed to 6% & 3%

respectively for Small, Cottage and Tiny works units registered with Govt. of Gujarat

(DIC) and also holding Subsequent registration with NSIC/CSPO/DGS&D registration

certificates for the Work/services and complying the conditions as above

“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”

BANK GUARANTEE FORMAT

FOR TENDER NO.:

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of the

Firm) having their registered office at _____________________________________

(address of the firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate

_______________________________________ of (Annual Rate Contract for Onsite

Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-Phase Distribution Transformers of various

ratings on item wise rate under__________ Division) for _________________________

MADHYA Gujarat Vij company Ltd. and WHEREAS a Bank Guarantee for (hereinafter

called the “Beneficiary”) Rs._____________ (amount of EMD) valid till _________ (mention

here date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity

of Tender’s Offer) which is required to be submitted by the Tenderer along with the

We, ____________________________ (name of the Bank and address of the Branch

giving the Bank Guarantee) having our Registered Office at

___________________________________ (address of Bank’s Registered Office) hereby

give this Bank Guarantee No. ________________ dated _________ and hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the

MADHYA Gujarat Vij company Ltd. or any Officer authorized by it in this behalf any

amount not exceeding Rs. ______________ (amount of E.M.D.), (Rupees

____________________ _________________ (in words) to the said MADHYA Gujarat Vij

company Ltd. on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal of the

Tender or part thereof by the Tenderer within its validity or Non-submission of Security

Deposit by the Tenderer within one month from the date tender or a part thereof has been

accepted by the MADHYA Gujarat Vij company Ltd/. Would constitute a default on the

part of the Tenderer and that this Bank Guarantee is liable to be invoked and enchased

within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encased amount is liable to be forfeited by the Beneficiary.

agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (mention here the date of validity of Guarantee) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded

with or without our knowledge or consent by or between the Tenderer and the MGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL

or Subsidiaries).Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.”

NOT WITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (in words). Our Guarantee shall remain in

force till _________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee is made to us in writing on or before _______ (Date of validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal

Signature of the Bank’s Authorized

Address of the Bank with Branch Code,

Signatory with Official Round Seal

Telephone, e-Mail ID and Fax Nos.

and contact number.

NAME OF DESIGNATED BANKS: All Nationalized & Scheduled Banks.

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Qualifying requirements of the bidders

(A) Bidders who fulfill any of the following criteria are eligible for offering the bid.

1. Gujarat State firms or outside Gujarat state firms, who have got experience in Repairing and

Maintenance of distribution Transformer of 1-ph OR 3ph 11 OR 22 /0.433 KV capacities

transformers against Purchase Orders issued by MGVCL/ DGVCL//PGVCL/ UGVCL/ SEBs/ Privet

Power Utilities (MGVCLs) or may be repaired or done maintenance of Distribution transformers of

at least 100 nos for the privet entity during last three financial years.

2. Any new entrepreneur who is willing to start onsite Distribution onsite transformer Maintenance

work with MGVCL they also to be allow by considering as new bidder. To ascertain their ability for

Maintenance of transformers, they will be awarded the contract on “Trial basis” for the 120 days

only, during this 120 days their work Techniques, workmanship quality of works and

performance of Maintained transformers will be observed, accordingly if found satisfactorily

than after order will be finalized at discretion of MGVCL. However the new agency should

require to higher at least one of the experience labour for the same work in his labour team

and the proof in the matter may be required to furnish in technical bid. Also how the

Maintenance will be performed with each task labour wise (expertise of labours) that all

process should also to be submit with technical bid (It is Mandatory). Accordingly the

qualification may be finalized, on non-submission of this documents bidder will be consider as

disqualified for this tender.

Addition to above following additional valid documents are also required by new bidder.

1. Copy of valid E. P. F. Registration in the name of bidder.

2. Copy of valid PAN card in the name of bidder

4. Copy of valid Labour License, labour Insurance Policy

5. Latest bank solvency certificate from any nationalized bank

6. Electrical Supervisor / contractor’s licence

7. Valid qualification of ITI in Electrical grade OR valid Government OR privet institution

training certificate of at least 3 months (will be consider only of Last 3 years) in

Transformer Design, repairing, Testing or Maintenance.

The agencies which are debarred/ blacklisted/ stop deal by GUVNL Group companies will

not be eligible for offering the bid.

Bidder will have to submit latest solvency certificate from scheduled Bank as per

prevailing Government of Gujarat Norms (Not more than three months old) for amount

of 20% of tender value from any nationalized Bank.

MGVCL reserves the right to call for any additional requirement and also reserves the

right to reject the proposal of any bidder, if in the opinion of the MGVCL, the

qualification data is incomplete or the bidder is found not qualified to satisfactorily

perform the works.

For all the above, attested documentary evidence should be furnished.

(C) Conflict of Interest among Bidders/ Agents:

A Bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead anti-competitive practices to detriment of procuring

Entity’s inter4ests. The bidder found to have a conflict of interest shall be disqualified. A

bidder may be considered to have conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) They have proprietor/ partner(s) / Director(s) in common; or

b) They receive or have received any direct or indirect subsidy / financial stake from

any of them; or

c) They have the same legal representative / agent for purposes of this bid; or

d) They have relationship with each other, directly or through common third parties,

that puts them in position to have access to information about or influence on the

bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by

abider in more than one bid will result in disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components /

sub-assembly / assemblies from one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tenderer enquiry. One manufacturer can also authorize only

one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on

his behalf; and

2. Indian / foreign agent on behalf of only one principal.

g) A bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of holding company having more than one independently manufacturing

units, or more than one unit should quote. Similar proactively declare such sister/

common business/ management unit in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders, where bidders are asked to

quote rates for all tender items i.e. rates are called on % age basis, as above.

(D) Relationship with employee:-

Every bidder should, at the time of submission of bid, give a declaration as under,

“if in any Bidder company/firm, the interest(i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the company’s Act 2013 is 10% or more, the tendering company will not

deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid, on-disclosure of

such facts would immediately disqualify the tenderer for further dealing with the tendering

(E) Minimum Tender quantity to be Offered / Quoted:-

Minimum tender quantity per month to be maintained shall be offered by the bidder which

shall not be less than 100 nos of Transformers per month. Company shall not consider

the bid of any firm and their bid will be rejected, who quotes for lesser quantity that the

minimum quantity mentioned in the tender documents.

General Condition of Contract

The "MGVCL" shall mean the MADHYA GUJARAT VIJ COMPANY LTD., having its

DIVISION office at VISHWAMITRI EAST DIVISION. With expression shall unless

repugnant to the context include its permitted assigns or successor / authorized

representatives.

The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has

been accepted by the MGVCL for award of the contract and shall include his

authorized representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the MGVCL to act as

Engineer-in-Charge to supervise the work – for the purpose of the contract.

The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules, Annexure and drawings.

The "Order" shall mean the official letter issued by the MGVCL, informing the bidder

that his tender has been accepted.

The "Contract" shall mean the agreement to be entered into by the MGVCL with the

contractor and shall include the commercial technical and general conditions,

schedules, Annexure, drawings and any other conditions specifically agreed

between the parties forming a part of the contract.

The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract

The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the MGVCL and calculated from the quantities

indicated in the tender.

The "Guarantee Period" shall mean the period during which the Contractor shall

remain liable for Onsite Maintenance of any defective parts / work performed by the

Contractor under the contract.

The "Completion Period" shall mean the period starting from the date of issue of

"Order" and required to complete the work in all respect as specified in the Scope of

The "Work" shall mean activities to carry out for Onsite Maintenance of Distribution

“Inspector” shall mean the any person nominated by MGVCL from time to time to

inspect the equipment’s, material stores or Maintenance works under the contract

and/or duly authorized representative of the MGVCL.

“Notice of Award of Contract/Letter of Award” shall mean the official notice issued

by the MGVCL notifying the contractor that his bid has been accepted.

“Date of Contract” Shall mean the date on which notice of award of contract /Letter

of award-A/T has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

“A Week” shall mean the continuous period of seven days.

HV means High Voltage, HT means high Tension.

LV means Low Voltage, LT means low Tension.

2. INVITATION OF TENDER:

The EXECUTIVE ENGINEER (O&M), MGVCL for and on behalf of “MADHYA

GUJARAT VIJ COMPANY LTD.", having its DIVISION Office at VISHWAMITRI EAST

DIVISION, hereafter called the "MGVCL" intends to INVITE Tender for Annual Rate

Contract for Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-Phase Distribution

Transformers of various ratings on item wise rate under VISHWAMITRI EAST DIVISION

Bids submitted after the time and date fixed for receipt of bids as set out in the

INVITATION to Bid shall be rejected.

The works referred herein shall cover the entire scope of the Tender which

include Annual Rate Contract for Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433

KV 3-Phase Distribution Transformers of various ratings on item wise rate under

VISHWAMITRI EAST DIVISION of MGVCL.

The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

Tender fee and EMD shall be paid in online mode and a receipt shall be uploaded with

preliminary bid submission, if payment of tender fee and EMD are found in order then

only technical bid will be opened. All those who are found technically competent to

carry out the job will be considered as qualified bidders and only their financial bid i.e.

price bid will be opened.

The bidder shall quote in the appropriate schedule-B of bid form on transformer rating

wise rate for scope of the works as specified separately in the schedule-B in % up or

down or at par.

4. AMENDMENT TENDER

At any time prior to the deadline for submission of bids, MGVCL may, for any reason,

whether at its own initiative or in response to a clarification requested by a respective

bidder, modify the bidding documents by amendments.

The amendment will be notified on N-procure Website. MGVCL will bear no

responsibility or liability arising out of non-compliance of the same in time or otherwise.

In order to afford prospective bidder’s reasonable time in which to take the amendment

into account in preparing their bids, MGVCL may at its discretion, extend the deadline

for the submission of bids.

Such amendments, clarification etc. shall be binding on the bidders and will be given

due consideration by the bidders while they submit their bids and invariably enclose

such amended documents as a part of the bid.

5. SUBMISSION OF TENDER :- (online electronic form only in E-Tender)

The Bidders must ensure that all the schedules and Annexure are completely filled in

their tender and the information called for is given in totality. A set of complete tender

documents is required to be submitted duly signed(online mode) and stamped by

bidder or by authorized person in way of power of attorney (Notarized Copy) to sign

on behalf of bidder on each page as a token of unconditional acceptance to the

conditions of various clauses of tender documents. The bidder's bid and the

documents attached there to shall be considered for forming part of the contract

Tender fee and EMD shall be paid in online mode and a receipt shall be uploaded with

preliminary bid submission.

The bids will be opened at the time and date set for opening of bids.

The MGVCL reserves the right to reject any bid, which is not deposited according to

the instructions and condition of bid stipulated above.

The Price Bid & Techno-commercial Bid is to be submitted ON LINE only in

online electronic form.

Note: - Bidders are requested to submit price – bid (Schedule – B) & Techno-

commercial Bid on-line only and not to submit the same in physical form. This

REJECTION OF TENDER:

The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. Failure to furnish the required

information or submission of tender not as per the specification will be at the Bidders

risk may result in rejection.

The offer is liable to be out rightly rejected in case the bidding schedules are not filled

and if the prices and particulars are not given in format prescribed in the tender

Further the offer is liable summarily rejected if it contains.

a) Deviation and contradictions to the terms and conditions specified in this tender.

b) Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

6. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a

bid. In the event of any discrepancy in meaning, the English language copy of all

documents shall govern.

7. SIGNATURE OF BIDDER

The bid must contain the name, residence address of persons making the bid and must

be signed and sealed by the bidder with his usual signature. The name of all persons

signing should also be typed or printed below the signature.

Bid by a partnership must be furnished with full names of all partners and be signed

with the partnership name, followed by the signature (s) and designation (s) of the

authorized partner (s) or other authorized representative(s).

Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or

persons authorized to bid on behalf of such corporation/ company in the matter.

A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'Agent' or other designation without disclosing his principal will be rejected.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the bid.

The Bidder's name stated on the tender shall be exact legal name of the firm.

Erasures or other changes in the bid documents shall be over the initials of the person

signing the bid.

Bids not conforming to the above requirements of signing shall be disqualified.

8. DOCUMENTS COMPRISING THE TENDER

The bidder should submit the required information asked in tender document

Oral statements made by the bidders at any time regarding nos of labour requirements,

quality, quantity or arrangement of the materials or any other matter will not be

Standard catalogue pages and other documents of the Bidder may be used in the bid

to provide additional information and data as deemed necessary by the Bidder

The bidder shall also submit documentary evidence to establish that the bidder meets

the qualification requirement

9. POLICY FOR BIDS UNDER CONSIDERATION

Bids shall be deemed to be under consideration immediately after they are opened and

until such time official intimation of award/rejection is made by the MGVCL to the

bidders. While the bids are under consideration, bidders and/ or their representatives or

other interested parties are advised to refrain from contacting by any means the MGVCL

and/ or his employees/ representatives on matters related to the bids under

consideration. The MGVCL, if necessary, will obtain clarifications on the bids by

requesting for such information from any or all the bidders, either in writing or through

personal contact, as may be necessary. Bidder will not be permitted to change the

substance of the bid after the bid has been opened.

10. EFFECT AND VALIDITY OF TENDER

The submission of any bid connected with these documents and specifications shall

constitute an agreement that the bidder shall have no cause of action or claim, against

MGVCL for rejection of his bid. The MGVCL shall always be at liberty to reject or accept

any bid or bids at his sole discretion and any such action will not be called into question

and the bidder shall have no claim in that regard against the MGVCL.

The bid should be kept valid for a period of 120 DAYS from the date set for opening of

Technical bids.

MGVCL may ask for extension in validity period. The bidder will be at liberty to accept

it or not. In case bidder agrees to extend the validity period without changing his

original offer, he will be required to extend validity period of the Bank Guarantee

(Submitted against the EMD) suitably.

11. SCHEDULE PRICE BID

BIDDER is requested to offer the price in schedule- B. No partial work to be offered

and if offered same will not be considered.

The prices quoted shall be Exclusive of GST and the GST component should be clearly

mentioned in the price breakup.

The rate quoted shall be inclusive of Transportation, loading, unloading of the material

utilized for the onsite Maintenance work, insurance covering loss / damage due to theft,

accidents, etc.

The quoted price of the tender shall be firmed price % up/down/at par.

The contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the work and obligatory in terms of law to protect his interest and interests

of MGVCL. Responsibility to maintain adequate insurance coverage at all time during

the period of contract shall be of contractor alone. The contractor’s failure in this regard

shall not relieve him from any contractual responsibilities and obligations. Any loss,

theft or damage to the equipment during handling, Testing and all activities to be

performed till the successful completion of commissioning of the equipment shall be to

the account of the contractor. The transfer of title shall not in any way relieve the

contractor from above responsibilities during the period of Contract. The contractor

shall provide with copy of all labour insurance policies and documents taken out by

him in pursuance of the Contract to MGVCL immediately after such insurance

coverage. The Contractor shall also inform the MGVCL in writing at least sixty (30)

days in advance regarding the expiry/cancellation and/or change in any of such

documents and ensure re-validation, renewal etc, as may be necessary well in time.

13. UNLAWFUL ACTIVITIES

The contractor shall have to ensure that none of its employees are engaged in any

unlawful activities (whether covered under the Scope of the present General condition

of the contract or Not).

14. CHANGE/VARIATION ORDER

During execution of the contract, MGVCL reserves the rights to increase or decrease

the scope of services envisaged under the contract. Such increase or decrease in the

scope of services shall be governed by the rates agreed under the contract.

Contractor and its employees or representatives thereof shall strictly maintain the

confidentiality of all data’s , documents, papers, correspondence and any other

information relating to the MGVCL, its business, operations, divulge or communicate

to any third party or use for its own purpose any above mentioned information, etc.

The Contractor shall neither disclose nor use the above for any purpose whatsoever

without prior written approval to MGVCL. In case of violation of this clause, the

Contractor is liable to pay compensation and damages as may be determined by the

competent authority of the MGVCL.

16. ASSIGNMENT OR SUBCONTRACTING

Contractor shall not assign in part or otherwise any portion of this contract. No work

shall be subcontracted without MGVCL Engineer-in-Charge prior written approval. The

contractor should also ensure that sub-contractor or any of the personnel deployed is

not an employee of MGVCL.

17. SUSPENSION OF WORKS

In the event of any obstruction/ exigency at site, or change in the scheme, or due to

any other reason, if work is suspended on the instructions of the company, extension

of the time may be considered by the MGVCL on merit and on the written request of

the Contractor and entirely at the company’s sole discretion only. No claim for any

compensation on this account will ever be entertained.

18. REPLACEMENTS

MGVCL has right to instruct the Contractor to change the Sub-Contractor or skilled/

unskilled workers in case the conduct, the workmanship or speed of the work is not

19. CANCELLATIONS

Company reserves the right to cancel, at its sole discretion, all or any terms of this

General condition of the contract or any contract, order or terms agreed between the

parties in pursuance, without assigning any reasons and without any compensation to

the Contractors.

20. UNSATISFACTORY PERFORMANCE/ TERMINATION

In the event of Contractor not being in a position to execute the contract or any part

thereof, to the company’s satisfaction, or any other similar reason, the company will

be entitled to make alternative arrangements to invite the OTHER bidder if matched

with L1 rate for completion of the balance works and executing the remaining contract

period at Contractor’s costs, risks and responsibility and/or terminate the contract at

its sole discretion, and claim damages as deemed fit by the MGVCL.

21. MGVCL'S RIGHT

The MGVCL reserves the right to terminate this contract or part thereof at any time

during its tendency without giving notice of Termination or the reasons thereof.

The MGVCL will be entitled to deduct directly from the bills to be paid to the contractor,

any sum or sums payable by him and which sum/sums the MGVCL is required to pay

as a principal employer on account of contractors default in respect of all liabilities

The Bidders shall specifically note that any overwriting or corrections or manuscript in

the bid shall be ignored and will not be considered authentic unless same are signed

with Bidder's Stamp/Seal.

In case of any doubt or interpretation of the terms and condition, the decision of the

EXECUTIVE ENGINEER (O&M), MADHYA GUJARAT VIJ COMPANY LTD,

VISHWAMITRI EAST DIVISION will be final and binding upon the Bidders and no

dispute in this regard will be entertained.

MGVCL reserves the right to accept any bid or reject any or all Tenders or cancel

/withdraw INVITATION to bid without assigning any reason. Such decision of the

MGVCL shall not be subject to question by any Bidders and the MGVCL shall bear no

liability whatsoever for such decision.

MGVCL reserves the right to change, increase or decrease the Nos. as well as rating

of transformers for maintenance depending upon the exigency of work.

22. UNDERSTANDING, CLARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

The Bidder is required to carefully examine the specifications and documents and fully

inform himself as to all the conditions and matters which may in any way affect the

Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he shall

at once request in writing for an interpretation/clarification by the MGVCL in triplicate.

The MGVCL, then, will issue interpretation and clarifications as he may think fit of such

interpretations and clarifications, the Bidder may submit his bid but within the time and

date as specified in the INVITATION to Bid. All such interpretations and clarifications

shall form a part of the specifications and documents, and accompany the bidder's

Verbal clarifications and information given by the MGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the MGVCL.

23. ARITHMETICAL ERRORS

The bidder will correct arithmetical errors during evaluation of price proposals on the

following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price

shall be corrected unless in the opinion of the Purchaser there is an obvious

misplacement of the decimal point in the unit price, in which case the total price as

quoted shall govern and the unit price shall be corrected:

(b) If there is an error in a total corresponding to the addition or subtraction of subtotals,

the subtotals shall prevail and the total shall be corrected; and

(c) If there is a discrepancy between words and figures, the amount in words shall prevail.

However, where the amount expressed in words is related to an arithmetic error, the

amount in figures shall prevail subject to (a) and (b) above.

(d) If there is a discrepancy between percentage and figures related to various taxes or

levies, the percentage shall prevail over figure mentioned.

However, where the amount expressed in percentage is related to an arithmetic error,

the amount in figures shall prevail subject to (a) and (b) above. It should also be noted

that at time of payment, the prevailing tax/levy rates will be used as on the date of

approval of payment.

(e) Except as provided in sub-clauses (a) to (d) herein above, the Purchaser shall reject

the price proposal if the same contains any other computational or arithmetic

discrepancy or error.

If the Bidder that submitted the lowest evaluated Bid does not accept the correction of

errors, its Bid shall be disqualified and its Bid Security shall be forfeited.

assumed to be included by the bidder in the prices of other items.

24. AWARD OF CONTRACT

Notification of award of contract will be made in writing to the successful bidder by the

The contract will be awarded to the best qualified and responsive bidder offering the

lowest evaluated bid in conformity with requirements of these specifications and

documents and MGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed out

in these documents and specifications. A responsive bid is one which accepts all terms

and conditions of these specifications and documents without any modifications.

The MGVCL shall have right to obtain the agreement, order and other conditions

entered into by the contractor with any of the sub-contractor/s. The technical

particulars of the work to be executed by sub-contractor shall be subject to approval

25. SIGNING OF CONTRACT

a. At the same time as MGVCL notifies the successful bidder that its bid has been

accepted, MGVCL will send the detailed letter of award to bidder.

b. Within 15 days of receipt of the detailed letter of award, the successful bidder shall

sign with date the same and return it to MGVCL.

26. MANNER OF EXECUTION OF CONTRACT

a. MGVCL after the issue of the letter of award to the contractor will send one copy of the

final agreement to the contractor for his scrutiny and approval.

b. The agreement unless otherwise agreed to shall be signed within 15 days of the

acceptance of the letter of award, at the office of The Executive Engineer of respective

Division office on a date and time to be mutually agreed.

c. The contractor shall provide for signing of the contract, performance guarantee,

appropriate power of attorney and other requisite materials. In case the contract is to

be signed beyond the stipulated time, the bid guarantee submitted with the tender will

have to be extended accordingly. Agreement will be signed in two originals copy and

the contractor shall be provided with one signed original and the rest will be retained by

27. COMPLETION PERIOD:

The Bidders should agree with onsite transformer Maintenance work in all respect as

per terms and conditions of the scope of work mentioned separately.

28. DOCUMENTS FOR APPROVAL

The contractor should upload the following documents online in electronic form.

(1) Government approved Certificate of Electrical supervisor/Contractor

(2) Labour license, labour insurance and provident fund supporting documents

(4) Details of qualified Maintenance, repairing & Testing operators & total No of Staff

available with their expertise in work.

(5) List of safety instrument will be utilized by workers for initiating the work

(6) Valid Past work experience certificate in the similar work

(7) Police verification of Labours

29. DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses with the MGVCL may have paid for which under the

Contract the Contractor is liable, will be recovered by the MGVCL. The MGVCL may

deduct the amount, from any monies due or becoming due by him to the Contractor

under the Contract or any other contract between the MGVCL and Contractor or may

be recovered by the actions of law or otherwise.

30. CONTRACTORS DEFAULT

If the contractor shall neglect to execute the Works with due diligence and expedition

or shall refuse or neglect to comply with any reasonable orders given to him, in writing,

by the MGVCL in connection with the work or shall contravene the provisions of the

contracts, the MGVCL may give notice in writing to the contractor to make the good the

failure, neglect or contravention complained of. Should the contractor fail to comply with

the notice within 15 days from the date of service thereof, then and in such case the

MGVCL shall be in liberty to employ other workmen and forthwith execute such part of

the works as the Contractor may have neglected to do or if the MGVCL shall think fit it

shall be lawful for him, without prejudice to any other right he may have under the

contract, to make the works wholly or in part out of the Contractor’s hands and re

contract with any other person or persons, complete the works or any part thereof and

in that event the MGVCL shall have free use of all Contractor’s equipment that may

have been at the time on the site in connection with the works without being responsible

to the Contractor for fair wear and tear thereof and to the exclusion of any right of the

Contractor, over the same and MGVCL shall be entitled to retain and apply any balance

which may otherwise due on the Contract by him to the Contractor, or such part thereof

as may be necessary, to the payment of the cost executing the said part of the works

or executing a part thereof is aforesaid shall exceed the balance due to the Contractor,

the Contractor shall pay such excess. Such payment of excess amount shall be

independent of the liquidated damages for the delay which the Contractor shall have to

pay if the completion of works is delayed.

The termination of the Contract under this clause shall not entitle the Contractor to

reduce the value of the Performance Guarantee nor the time thereof. The performance

Guarantee shall be valid for the full value of the full period as originally stipulated in the

31. PAYMENTS IF CONTRACT IS TERMINATED

If the contract shall be terminated as aforesaid, the Contractor shall be paid by the

MGVCL (Insofar as such amounts shall not have already been covered by payments on

account made to the Contractor) for all work executed and accepted by the MGVCL prior

to the date of termination at the rates and prices provided in the Contract and in addition:

(a) The amount payable in respect of any preliminary items, so far as the work or service

comprised therein has been carried out or performed and an appropriate portion as

certified by the MGVCL of any such items of the work or service comprised which has

been partially carried out or performed.

In the event of any dispute in regard to the price of the works and portion of the payment

to be made to the Contractor, the decision of the MGVCL shall be final.

32. TERMINATION OF THE CONTRACT BY THE MGVCL

The MGVCL may terminate the Contract after giving seven (7) days’ notice if any of the

following occurs:

a) If the Contractor commits any “Acts of Insolvency” or shall be adjudged an insolvent, or

shall make as assignment or composition for the greater part in number of amounts of

his creditors , or shall enter into a deed of Assignment with his creditors , or being an

Incorporated Company shall have an order made against him or pass an effective

Resolution for winding up either compulsory or subject to the supervision of the Court or

Voluntary , or if the Official Assignee of the Contractor shall repudiate the Contract, or if

the Official Assigner or the Liquidator in any such winding up shall be unable, within the

seven days after notice to him, requiring him to do so, to show, to the reasonable

satisfaction of the MGVCL that he is able to carry out and fulfill the contract and if required

by the MGVCL to give security thereof if the Contractor (whether Individual firm or

Incorporated Company) shall suffer any payment under the contract to be attached to by

or on behalf of any of creditors of the Contractor or if the Contractor shall assign or sublet

the contract without obtaining through consent in writing of the MGVCL or if Contractor

shall charge or encumber this contract for any payment due or which may become due

to the contractor there-under.

b) Has abandoned the contract or

c) Has failed to commence the work or has without any lawful excuse under these

conditions , suspended the progress of the works for seven (7) days after receiving from

the MGVCL / Engineer written notice to proceed, or

d) Has failed to proceed with the works with such due diligence and failed to make sue

progress as would enable the works to be completed within the time agreed upon , or

e) Has neglected or failed persistently to observe and perform all or any of the acts, matters

or things by this contract to be observed and performed by the Contractor for seven (7)

days after written notice shall have been given to the Contractor requiring the Contractor

to observe or perform the same, or

f) On termination of the contract for any cause the Contractor shall see the orderly

suspension and termination of operations, with due consideration to the interest of the

MGVCL with respect to the Completion, safeguarding or storing of equipment produced

for the performance of the Contract and the salvage and resale thereof or any other

lawful reason which deems fit to the MGVCL.

33. GRAFT & COMMISSION ETC.

Any graft, commission, gift or advantage given, provided or offered by or on behalf of the

Contractor or his partner, agent, officers, director, employee or servant or any one on

his or their behalf in relation to the obtaining or to the execution of this or any other

contract with the MGVCL, shall, in addition to any criminal liability which may incur,

subject to contractor to the cancellation of this and all other contracts and also to

payment of any loss or damage to the MGVCL resulting from any cancellation. The

MGVCL shall then be entitled to deduct the amounts so payable from any money

otherwise due to the Contractor under the Contract or any other Contract

34. LANGUAGES AND MEASURES

All documents pertaining to the Contract including specification, schedule, notices,

correspondence, operating and Onsite Maintenance instructions, drawings or any other

writing shall be written in English language. The metric system of measurement shall be

used exclusively in the Contract

35. RELEASE OF INFORMATION

The Contractor shall not communicate or use in advertising, publicity, sales, releases or

in any other medium, photographs or other reproduction of the works under this contract

or description of the site, dimension, quantity, quality or other information, concerning

the works unless prior written permission has been obtained from the MGVCL.

36. JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. All questions/

disputes or differences arising under, out of or in connection with the tender/contract if

concluded shall be subject to the exclusive jurisdiction of the Court under whose

jurisdiction the place from which the tender/acceptance of tender issued, is situated i.e.

VISHWAMITRI EAST DIVISION area

37. ENFORCEMENT OF TERMS:

The failure of the either party to enforce at any time any of the provisions of this contract

or any rights in respect thereto or to exercise any option therein provided, shall in no way

be construed to be a waiver of such provisions, rights or options or in any way to affect

the validity of the contract. The exercise by either party of any of its rights herein shall

not preclude or prejudice either party from exercising the same or any other right it may

have under the contract.

38. FORCE MAJUERE

"D.G.S. & D. FORCE MAJUERE CLAUSE"

"If, at any time during the continuance of this contract, the performance in whole or any

part by either party of any obligation under this contract shall be prevented or delayed

by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires,

floods, explosion, epidemics. Quarantine restrictions, strikes, lock-outs or acts of god

(hereinafter referred to as event)" then provided notice of the happening of any such

event is given by either party to the other within seven days from the date of occurrence

there of neither party shall be reason of such event be entitled to terminate this contract

nor shall either party shall have any claim for damages against the other in respect of

such nonperformance or delay in performance, and deliveries under the contract shall

be resumed as soon as practicable after such event has come to end or ceased of exist,

and the decision of the Managing Director as to whether the deliveries have been so

resumed or not shall be final and conclusive.

Provide further that if the performance in whole or part of any obligation under this

contract is prevented or delayed by reasons of any such event for a period exceeding

30 days, either party may at its option terminate the contract provided also that if the

contract is terminated under this clause, the Principal agency shall be at liberty to take

over from the Contractor at a price to be fixed by the Managing Director, which shall be

final, all used undamaged and acceptable materials brought out components and stores

in course of manufacture in the possession of the contractor at the time of such

termination or such portion thereof as the Purchaser may deem fit excepting such

materials, brought out components and stores as the contractor may with concurrence

of the Purchaser elect to retain."

Notwithstanding any provision mentioned above, the MGVCL shall not be in any way be

liable for non-performance either in whole or in part of any contract or for any delay in

performance thereof in consequence of strikes, shortages, combination of labour or

workman or lockout, breakdown or Accident to machinery or accidents of whatever

The Contractor or the MGVCL shall not be liable for delays in performing their respective

obligations resulting from any force majeure causes as defined above.

39. ARBITRATION

For Works Contracts and Composite Contracts, the following Arbitration clauses shall be

applicable for agreements:

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the

Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as

"the Dispute") shall, upon the written request of either

Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to

negotiate in good faith a resolution of the Dispute within

thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or

differences or contrary claims as indicated herewith in sub

clause (1) of Clause 39, arising under or in connection with

the present works contracts, whether pertaining to works

contracts alone or works and procurement both, the same

shall be referred to arbitration under the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act, 1992."

40. EMPLOYMENT OF LABOUR

Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next

Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and abolition) Act for employing necessary manpower required by him. In the absence

of such a license, the contract shall be liable to be terminated without assigning any

reason thereof. Contractor should also employ qualified and experienced persons as

per requirement of Electricity Act and rules for carrying out Maintenance work under

In case the MGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act, Payment

of wages Act, employee Compensation Act, Contract Labour Regulation Abolition Act,

employee provident fund or any other law due to act of omission of the Contractor, the

MGVCL may make such payment and shall recover the same from the Contractor’s

41. COMPLIANCE WITH LABOUR REGULATION:

During continuance of the contract, the contractor and his sub-contractors shall abide at

all times by all applicable existing labour enactments and rules made there under,

regulations, notifications and bye laws of the state or central government or local

authority and any other labour law (including rules) regulations, bye laws that may be

passed or notification that may be issued under any labour law in future either by the

state or the central government or the local authority. The employees of the contractor

and the sub-contractor in no case shall be treated as the employees of the MGVCL at

any point of time.

42. CONTRACTORS TO INDEMNIFY THE MGVCL

The Contractor shall indemnify the MGVCL and every officer and employees of the

MGVCL including, Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, cost and expenses whatever, arising out of or in connection with the

matters referred herein above and elsewhere and against all actions, proceedings,

claims, demands, costs and expenses which may be made against the MGVCL or

Government for or in respect of performance of its obligation under the contract

43. WORKMAN’S COMPENSATION AND EMPLOYERS LIABILITY INSURANCE

Insurance shall be affected for all the Contractor's employees engaged in the

Performance of this contract. If any of the work is sublet, the Contractor shall require the

Sub-Contractor to provide workmen's employer's liability insurance for the latter's

employees and ensure that such employees are covered under the Contractor's

44. WORK & SAFETY REGULATIONS

The contractor shall ensure proper safety of all the workmen, materials, plant and

equipment belonging to him or to the MGVCL or to others, working at the site. The

contractor shall also be responsible for provision of all safety notices and safety

equipment required both by the relevant legislations and the engineer, as he may deem

• The contractor shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need, as may be directed by the engineer who

will also have right to examine these safety equipment to determine their suitability,

reliability, acceptability and adaptability.

• No repair work shall be carried out on any live equipment. The equipment must be

declared safe by the engineer and a permit to work shall be issued by the engineer before

any repair work is carried out by the contractor. While working on electric

lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will

have to he provided by the contractor to electricians/workmen/officers.

• In case any accident occurs during the construction/erection or other associated

activities undertaken by the contractor thereby causing any minor or major or fatal injury

to his employees due to any reason, whatsoever, it shall be the responsibility of the

contractor to promptly inform the same to the engineer in prescribed form and also to all

the authorities envisaged under the applicable laws.

• It is mandatory for the contractor to observe during the execution of the works,

requirements of safety rules.

• The contractor shall follow and comply with the employer's safety rules relevant

provisions of applicable laws pertaining to the safety of workmen, employees, plant and

equipment as may be prescribed from time to time without any demur, protest or contest

or reservations. In case of any discrepancy between statutory requirement and

employer's safety rules referred above, the latter shall be binding on the contractor unless

the statutory provisions are more stringent.

45. Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are

found violating the Safety rules and Regulations, then Engineer-in-Charge will serve the

warning Notice on first Instance. On second Instance the amount of Fine will be Rs. 500.00 or

0.1 % of amount of SWO (Whichever is higher) with GST and cess. Even If after above two

instances, still Contractor found violating Safety Rules and Regulations then Procedures for

Stop dealing shall be initiated against him as per rules and regulations.

46. Contractor's general responsibilities

The contractor shall with due care and diligence (to the extent provided in the contract) execute

and complete the work and remedy any defects therein in accordance with the provisions of the

contract. The contractor' shall provide all supervisory, labour, materials, plant, construction

equipment and all other things, whether of temporary or permanent nature, required in and for

such design, execution, completion and remedying of any defects, so far as the necessity for

providing the same is specified in or is reasonably to be inferred from the contract. The contractor

shall provide the same in specified form which is reasonably to be inferred from the contract. The

contractor shall promptly notify the Owner and the Engineer-in-charge of any effort, omission, fault

or any other defect in the design or specifications for the work which he discovers when reviewing

the contract documents or in the process of execution of the works. The contractor shall take the

full responsibility for the adequacy, stability and safety of all site operations and methods of

construction, provided that the contract shall not be responsible (except as stated hereunder or as

may be otherwise agreed) for the specification of works, not prepared by the contractor. Whereas

this contract expressly provides that all of the components of this work shall be designed by the

contractor, he shall be fully responsible for all the works, notwithstanding any approval by the

Engineer-in-charge.

47. Inspection of site

The contractor shall deem to have inspected the site and examined its surroundings and collected

information available in connection therewith and to have satisfied himself (so far as is practicable,

having regard to considerations of cost and time, at his own responsibility and expense) before

submitting his bid, as to:

(a) the form and nature thereof, including the sub surface conditions

(b) the hydrological and climatic conditions

(c) the extent and nature of work, labour and materials necessary for speedy execution of the works,

their availability and other related matters and remedying of any defects therein, and

(d) The means of access to the site and accommodation he may require. And in general, shall be

deemed to have obtained all necessary information as above mentioned, as to risks, contingencies

and all other circumstances which may influence or affect his bid.

The price bid submitted by the contractor shall include all duties, taxes, insurance, freight etc., and

any other taxes that may be levied in accordance with the laws and regulations.

2.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / specification, etc. he shall before signing the contract submit the particulars

thereof to MGVCL in order that such doubts are removed.

2.2 The successful bidder shall not, without the consent in writing of MGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any other

2.3 Notices, Statements and other communications sent by MGVCL through registered post

or telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder. The

work shall be carried out by the successful bidder with prior approval of MGVCL. Work

carried out without MGVCL’s approval shall not be accepted and the MGVCL shall have

right to reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or injury to

any person employed by the successful bidder or his subcontractors for the purposes of

2.4 The successful bidder shall be responsible for any damage to the equipment during

transit due to improper or inadequate packing, handling, loading and unloading. The

cases containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

2.5 If the successful bidder neglects to execute the work with due diligence and expedition

or refuses or neglect to comply with any reasonable orders within two days’ notice given

in writing to the successful bidder and if he fails to comply with the notice, then in such

a case MGVCL shall be at liberty to get the work or any part of it, executed through any

other agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, MGVCL may recover it from the Bidder in any

2.6 MGVCL shall have at all reasonable time access to the works being carried out by the

Bidder under this contract and stores where material issued by MGVCL is stored. All the

works shall be carried out by the Bidder to the satisfaction of MGVCL.

2.7 The quantities mentioned in the accompanying schedule B are only approximate same

may decrease or increase. The MGVCL reserves the right for revising or omitting any of

the quantities. The actual work executed by the successful bidder will be calculated at

the rate given in the contract schedule of the rates binding to the successful bidder.

2.8 No higher rate or revised rate will be application for the work, if work is held-up/closed

due to whatever so reasons.

2.9 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

2.10 All other general terms and conditions as prevailing in the MGVCL shall be applicable to

this work contract.

2.11 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge

and for execution of the works.

2.12 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, VISHWAMITRI EAST DIVISION daily for the

availability of materials required for this work, failing to which this work order shall be

terminated without giving any notice.

2.13 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of

Engineer in Charge.

2.14 In case of any dispute doubt, the decision of Superintending/Executive Engineer _

Circle/Division shall be unchallengeable and final, which will be binding to the

2.15 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

2.16 The successful bidder will have to make his own arrangement for required all kinds of

tools, tackles, required for the execution of work.

2.17 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division

office, and his sole discretion and his decision shall be binding to the successful bidder

and shall be considered as final and unchallengeable.

2.18 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he

fails to do so entire work will be carried out at the risk and cost of Contractor.

2.19 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

2.20 Specification in any items mentioned in tender are subject to change without any prior

notice and binding to the contractor.

2.21 The MGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

2.22 If the work is required to be carried out during fix outage then the successful bidder has

to deploy adequate man power, material, tools etc. well in advance and has to complete

the entire work during this specific outage period only, failing to which Company shall

be at liable to deduct the amount of revenue loss due to prolong outage.

2.23 The tender includes all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in respect

of such minor accessories and item of work.

2.24 The successful bidder shall not refuse to execute the work order at any time and it will

be his sole responsibility to execute and complete this work as per the instruction of

Engineer in Charge.

2.25 The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer in

2.26 All the materials issued by MGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which MGVCL shall initiate Police action.

Similarly, as per instruction of Engineer in Charge, you have to credit the material at

MGVCL store without any loss of time failing to which MGVCL shall initiate Police action.

2.27 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Superintending/Executive

Engineer, VISHWAMITRI EAST Division shall be recovered from successful bidder’s bill

as a penalty with applicable GST.

2.28 No tools, tackles, manpower, crane facilities etc. will be provided by the MGVCL.

2.29 The contractor has to follow all labour laws, safety rules and regulations. The MGVCL

does not take any responsibility in case of accident or injury to the workers. The safety,

security of men, materials and equipment shall be sole responsibility of the contractor.

2.30 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and

that of local body is a must condition for the successful bidder.

2.31 The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after the materials issued from the stores till the completion of work

and is taken over by the MGVCL.

2.32 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by contractor

directly. If he thinks fit, he may take necessary insurance covering at his cost.

2.33 The competent authority can delete any item in schedule of the tender if he feels that

the rate quoted by the contractor for the item is abnormally high when compared to

the estimated rates.

2.34 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor has to

ensure safe shifting and erection of all accessories / equipment as per standard norms.

2.35 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of MGVCL.

2.36 Under the Contract, the Contractor shall be responsible for loss or damage to the line

and Electrical Equipment until the successful completion as defined elsewhere in the Bid

2.37 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

2.38 The law applicable to the contract shall be the laws in force in India. The courts of

_________ shall have exclusive jurisdiction in all matters arising under the contract.

2.39 The contractor shall submit the CAR (Contractor All Risks) policy for the awarded value

of work and valid for the entire duration of the work including extending period of work,

if any. The contractor shall provide to the Owner, copy of insurance policies and

documents taken out by him, in pursuance of the contract, immediately after such

insurance coverage. If the contractor fails to effect and keep in force insurance, as per

the term of contract, the Owner may effect and keep in force such insurance and pay

such premium or premiums as may be necessary for that purpose and from time to time

deduct the amount so paid by the Owner as aforesaid, from any money due or which

may be come due to the contractor, or recover the same as debit due from the

2.40 The contractor shall be responsible for preparing all claims and make good for all

damages or Loss by way of repairs and or replacement of portion of any works damaged

or lost. The transfer of title shall not in any way relieve the contractor of his

responsibility during the period of contract including the defect liability period.

2.41 The contractor shall abide by the local laws and regulations governing labour and

applicable from time to time. During continuance of the contract the contractor shall

abide at all times by all existing labour enactments and rules made their under,

regulations notification and byelaws of State and Central Govt. of Local authority and

any other labour law (including rules, regulations bylaws that may be passed or

notifications that may be issued under any labour in future either by the state or the

central govt. or the local authority)

2.42 Nothing shall be paid for any loss or damage done due to rains, floods, or any other act

of God during the execution period, trial run & defect liability period. The payment shall

be made only for material/works acceptable to the Department.

2.43 Material purchased in excess shall not be measured and paid for and if not removed

from the site within one month after completion of work, the material shall become the

property of MGVCL and no claim on this account shall be entertained.

2.44 The contractor shall provide suitable measuring equipment /arrangement at site for

checking of various material supplied by him.

2.45 In case of duplicity/variations/contradiction of terms and condition in the printed Bid

documents and special terms and conditions, the terms and conditions mentioned in

the special terms and conditions shall prevail.

2.46 The Owner reserves the right of modification of layout plans, if found necessary, before

actual execution of work even after designing the same, nothing extra shall be payable

to the firm for these changes in the layout plan.

2.47 Contractual agency shall bear the cost of repairing the damages of other utility services

like water, telecom, road or sewerage during excavation of electrical cable trench.

Suitable measures to be adopted during road crossing and cutting of metaled portion of

the road including taking prior permission from the concerned department. MGVCL will

not involve in the coordination with the other utility services although for the sake of

the progress of the project they may take initiatives.

49. ENGINEER-IN-CHARGE'S REPRESENTATIVE

(i) The Owner will appoint any of his officers or any agency as the case may be as engineer-in-charge

to deal with all the matters related to the execution and operation of contract.

(ii) However, the Owner/Owner's representatives reserves the right in checking/tests checking of

the operation of the contract in respect of quality, testing, and measurement of works either

directly or through a separate agency or both.

(iii) The Engineer-in-charges representative may appoint any number of persons to assist the

Engineer-in- Charges Representative in carrying out of his duties. He shall notify to the contractor

the names, duties and the scope of authority of such persons. Such assistants shall have no authority

to issue any instructions to the contractor save in so far as such instructions may be necessary to

enable them to carry out their duties and to `secure their acceptance of materials plants or

workmanship as being in accordance with the contractor, and any instructions given by any of them

for those purpose shall be deemed to have been given by the Engineer-in-charge's Representative.

50. Work to be in accordance with contract

Unless it is legally or physically impossible, the contractor shall execute and complete the works and

remedy any defects therein in strict accordance with the contract to the satisfaction of the Engineer-

in-charge. The contractor shall comply with and adhere strictly to the Engineer-in-charge's

instruction on any matter, whether mentioned in the contract or not, touching or concerning the

work. The contractor shall take instructions only from the Engineer-in-Charge or from the Engineer-

in-charges representative.

51. Engineer-in-charge at Liberty to Object

The Engineer-in-charge shall be at liberty to object to and require the contractor to remove

forthwith from the works any persons provided by the contractor who, in the opinion of the Owner/

Engineer-in- charge, misconducts himself or is incompetent or negligent in the proper performance

of his duties, or whose presence on site is otherwise considered by the Engineer-in-charge to be

undesirable, and such persons shall not be again allowed upon the works without the consent of

the Engineer-in-charge. Any person so removed from the works shall be replaced as soon as

52. Setting out

The contractor shall be responsible for:

(a) The accurate setting out of the works in relation to original points, lines and levels, of reference

given by the Engineer-in-charge in writing based on approved survey data.

(b) The correctness of the position, levels, dimensions and alignments of all part of the works.

(c) The provision of all necessary instruments, appliances and labour in connection with the forgoing

responsibilities, if, at any time during the execution of the works any error appears in the position,

levels, dimensions or alignment of any part of the works the contractor on being required to do so

by the Engineer-in-Charge, shall at his own cost rectify such error to the satisfaction of Engineer-in-

Charge, unless such error is based on incorrect data supplied in writing by the Engineer-in-Charge.

(d) The checking of any setting - out or of any Line or level by the Engineer-in-Charge shall not in

any way relieve the contractor of his responsibility for the accuracy thereof and the contractor shall

carefully protect and preserve all bench marks sight - rails, pegs and other things used in setting out

53. Safety, Security and Protection of the Environment

The contractor shall throughout the execution and completion of the works and the remedying of

any defects therein;

(a) Have full regard for the safety of all persons entitled to be upon the site and keep the site (so far

as the same is under his control) and the works (the same are not completed or occupied by the

Owner) in an orderly state appropriate to the avoidance of danger to such persons.

(b) Provide and maintain at his own cost all lights, guards, fencing, warning signs and watching,

when and where necessary or required by the Engineer-in-Charge or by any duly constituted

authority, for the protection of the works or for the safety and convenience of the public or others.

(c) Take all reasonable steps to protect the environment on and off the site and to avoid damage or

nuisance to persons or to property of the public or others resulting from pollution, noise or other

causes arising as a consequence of his methods or operation. In case of the failure on the part of

the contractor on above accounts, the consequences of the same shall be borne by the contractor.

Alternatively, the Engineer-in-Charge may take reasonable steps to comply with the above at the

risk and cost of the contractor.

54. Care of works

The contractor shall take full responsibility for the care of the works and materials and plant for

incorporation therein from the commencement date until the date of issue of the taking over

certificate for the whole of the works, when the responsibility for the said care shall subject to pass

to the Owner provided that;

(a) If the Engineer-in-Charge issues a taking over certificate for any section or part of the works, the

contractor shall cease to be liable for the care of that section or part from the date of issuing of the

taking over certificate, when the responsibility for the care of that section shall pass to the Owner,

(b) The contractor shall take full responsibility for the care of any outstanding works and materials

and plant for incorporation therein he undertakes to or is otherwise required to finish during the

defects liabilities period along with the defects if any until such outstanding works have been

55. Responsibility to Rectify or Damage

If any loss or damage happens to the works or any part thereof, or materials or plant for

incorporation therein, during the period for which the contractor is responsible for the care thereof,

from any cause whatsoever, other than the risks defined in sub clause 5.11 of Instructions to Bidder,

the contractor shall at his own cost, rectify such toss or damage so that the works confirm in every

respect with the provision of the contract to the satisfaction of the Engineer-in-Charge.

56. Owner’s Risks

(a) The Owner's risks are;

1) War, hostilities (whether war be declared or not) invasion act of foreign enemies.

2) Rebellion, revolution, insurrection or military or usurped power or civil war.

3) Pressure waves caused by aircraft or other Arial devices traveling at sonic or

supersonic speeds.

(b) Loss or damage due to the use or occupation by the Owner of any section of part of the

works except as may be provided for the contract.

(c) Any operation of the forces of nature (in so far as it occurs on the site) such as earthquakes,

tornado, lightening and unprecedented floods etc. against which an experienced contractor

could not reasonably have been expected to take precautions.

57. CONTRACTOR’S FIELD OPERATION

a. The Contractor shall keep the Engineer informed in advance regarding his field activity plans

and schedules for carrying-out each part of the works. Any review of such plan or schedule or

method of work by the Engineer shall not relieve the Contractor of any of his responsibilities

towards the field activities. Such reviews shall also not be considered as an assumption of any

risk or liability by the Engineer or the Owner or any of his representatives and no claim of the

Contractor will be entertained because of the failure or inefficiency of any such plan or schedule

or method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy

and efficiency of plant and equipment and his erection methods.

b. The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub– Contractor and all the properties

under his custody during the performance of the work. This requirement shall apply

continuously till the completion of the Contract and shall not be limited to normal working

58. CO-OPERATION WITH OTHER CONTRACTORS

The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the

Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall also so

arrange to perform his work as to minimize, to the maximum extent possible, interference with the

work of other Contractors and their workmen. Any injury or damage that may be sustained by the

employees of the other Contractors and the Owner, due to the Contractor’s work shall promptly be

made good at the Contractor’s own expense.

59. PROGRESS REPORT

The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

The weekly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

60. MAN-POWER REPORT

The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

61. PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by

the Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss

to the Contractor’s works and the Contractor shall be responsible for complete restoration of the

damaged works to original conditions to comply with the specification and drawings.

62. FIRE PROTECTION

The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the construction and equipment and materials storage areas.

All the Contractor’s supervisory personnel and select number of workers shall be trained for

firefighting. Enough of such trained personnel must be available at the Site during the entire period

of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security

arrangements ensure the protection of all materials, equipment and works from theft, fire, pilferage

and any other damages and loss.

64. PAYMENT TERMS

The payment to the Contractor for the performance of the works under the Contract will be made

by the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works / Order and on fulfillment by the Contractor of all his liabilities under the Contract.

 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

 Mode of Payment

All payments under the Contract shall be made after the issue of work certificates by the Engineer

in charge, for the quantum of work completed.

 Deductions from Contract Price

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall

be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to

properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of

the receipt of the corresponding bills and if not paid by the Contractor within the said period, the

Owner may then deduct the amount, from any monies due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

 Terms of Payment

The owner shall pay to the Contractor as per the terms of payment mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified activities

complete for each sub work order.

2. Bills will be processed and paid within 30 days after submission bills.

3. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub

Work Order only after the submission of Inventory sheet with sketch and material account

statement and bills thereof for any of the three previously issued Sub Work Orders.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

 Presentation of Bills

 The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern

Deputy Engineer of Sub Division Office. These bills shall be serially numbered.

 At the time of issue of invoice the same has to be uploaded with supporting documents in

VMS system as per MGVCL circular. For more details, please visit https://vms.guvnl.com

web site and follow the procedure for registration".

 Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for each

item. Location wise inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

 For non-submission or part submission of above information, no bills shall be processed.

65. DEFENSE OF SUITS

If any action in court is brought against the MGVCL or the Engineer or an officer or

agent of the MGVCL for the failure, omission or neglect on the part of the contractor to

perform any acts, matters, covenants or things under the Contract or for damage or

injury caused by the alleged omission or negligence on the part of the Contractor, his

agents, representatives or his SUB VENDOR/ SUB CONTRACTOR: or in connection

with any claim based on lawful demands of SUB VENDOR/ SUB CONTRACTOR,

workmen, suppliers or employees, the Contractor shall in all such cases indemnify and

keep the MGVCL or the Engineer and/or his representatives harmless from all losses,

damages, expenses or decrees arising out of such action.

The MGVCL shall have full power and right at his discretion to defend or compromise

any suit or pay claim or demand brought or made against him as aforesaid whether

pending or threatened, as he may consider necessary or desirable and shall be entitled

to recover from the Contractor all sums of money including the amount of damages

and compensation and all legal cost, charges and expenses in connection with any

compromise or awards which shall not be called into question by the Contractor and

shall be final and binding upon him.

The technical information, drawings, specifications and other related documents

forming part of the enquiry or Contract are property of MGVCL and shall not be used

for any other purpose, except for the execution of the contract. All rights related to the

technical specifications, drawings and records are reserved by MGVCL only and no

part or partial should be reproduced, copied or alter without prior permission to the

MGVCL in writing. In the event of the breach of this provision, MGVCL can claim the

damages caused by such events.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or

claims arising in connection with the death of or injury to any person employed of the Contractor

or his sub- Contractors for the purposes of the Works.

- To conduct comprehensive maintenance of Distribution Transformers (DTRs) across

various sub-divisions under the VISHWAMITRI EAST Division, ensuring to increase in life

span of transformers, reliable performance, safety, and operational efficiency with

minimizing disruptions.

- The maintenance activities will be performed for DTRs across all the Sdns under

VISHWAMITRI EAST Division. The priority may be decide by TMS Engineer under the

guidance of SDO or EE (O&M) of Division.

1.2 PERIOD OF CONTRACT:

The contract for Maintenance of failed distribution transformer shall be for one year

from the date of execution of agreement and based upon the performance, necessary

extension shall be given on mutual discussion and as per agreement.

The rates for various activity of work required for onsite Distribution transformer

Maintenance shall be as per the Schedule-B attached. The price bids will be “as

above / below /at par the rates.”

3.0 TRANSFORMER RATING:

 11 KV / 250 V, 1-Phase Transformer - 5 KVA

 11 KV / 433 V, 3-Phase Transformer - 10 to 500 KVA

The Transformers will be either sealed or bolted type and either with copper or aluminum

4.0 TECHNICAL KNOW HOW:

At least one full time qualified and having minimum one year experienced as

Transformer Maintenance, Repairing OR Design Engineer with back ground

qualification of Diploma or ITI in Electrical grade to supervise various activities

pertaining to Maintenance of Distribution Transformers. Each & every Maintenance

report should be signed by him.

Full payment shall be made by concerned Division Office, normally within 15 days

from the date of submission of the bills, which will have to be submitted on completion

of each work. While submitting the bills for repairs of transformers, following

procedure shall have to be adhered to:

I Each and every bill for Maintained Transformers shall be submitted along with

Material purchased, tested and used details duly signed by representative of

onsite Maintenance supervisor and Company's representatives.

The bill shall be submitted with details of work performed in following format or any

other additional details may desire by EE (O&M) of VISHWAMITRI EAST Division

Sr Location KVA Particular of Quantity Rate Total Condition/Tech Action

no of DTR Rating work (In No’s) Amount Parameters Taken

Performed as In In Rs. Before After Details

per Schedule- Rs.

6.0 EXTENSION OF CONTRACT PERIOD:

The contract for Maintenance of failed distribution transformer shall be for one year

from the date of execution of agreement and based upon the performance, necessary

extension shall be given on mutual discussion and as per agreement. Company

reserves the right to cancel the contract in between also.

7.0 SETTLEMENT OF DISPUTE

In case of any dispute, the decision of the Executive Engineer of concerned Division

will be final and binding to Maintenance agency. All questions, disputes or differences

arise under, out of or in connection with the tender / contract if concluded shall be

subject to the exclusive jurisdiction of the court under whose jurisdiction the place

from which the tender / Acceptance of tender is issued, is situated i.e. VISHWAMITRI

EAST Division area.

8.0 The contract or any part thereof shall not be sublet to any other agency/individual.

No bidder will remove the original nameplate. The original nameplate of the

manufacturer shall also be retained. If the original nameplate is missing, MGVCL will

provide the additional nameplate and it shall be duly riveted on the other side of tank

over and above nameplate of original manufacturer by bidder. The record of such

details - Sr. No. of transformer, date of dispatch shall be maintained. On the basis of

this, guarantee period of transformer shall be reckoned.

If MCCB needs replacement, the same shall be replaced. In other condition is the

MCCB is working however, re-wiring or ampere set up is required that may be carried

out looking to the safe working loading limit of transformer as per prevailing MGVCL

If bushing needs replacement, same shall be replaced at the time of Maintenance. It

should be replaced by MGVCL approved make and rating.

12.0 METAL PARTS:-

All the aluminum/ damaged metal parts shall be removed and brass metal parts are

HV & LV terminal studs shall be used as per following size only:

HV (11KV & 22KV)-140mm X 12mm, LV (up to 100KVA)-205mm X 12mm, LV (above

100KVA & up to 200KVA)-260mm X 20mm

Transformer top cover shall be provided with special bolt nut of sheared type bolt of

stainless steel to avoid oil theft. Transformer drain valve shall be removed/ sealed.

13.0 TRANSFORMER OIL: -

If on observation, the transformer oil may be required for Top-up or for filtered, then

the sample oil shall be arrange for test electrically for BDV values and on approval of

TMS Engineer Or EE (O&M) of Division, If possible on site it may be Top up or

replaced with filtered oil or may be report for replacement to save it from failure in

14.0 WORK ALLOTMENT:

Allotment of transformer are purely based on Old age Population of transformers of

the particular Division and based on Outage for lines or for transformers available.

This may be extend upto same Division or nearby Division if the Maintenance

performance are satisfactorily. Else it will be limited to the same Division only.

15.0 Maintenance Activities

a. HT/LT Bushing Maintenance

- Replacement of HT bushing goatees and rubber washers.

- Replacement of LT bushing goatees and rubber washers.

- Inspection and tightening of bushing connections to prevent power losses and failures.

b. Transformer Oil Filtration and Testing

- Testing the dielectric strength (BDV) of transformer oil.

- Filtering transformer oil to remove moisture and impurities.

- Replacement of oil if BDV falls below the acceptable threshold.

c. Cooling System Maintenance

- Cleaning of radiator fins and transformer tank to ensure efficient heat dissipation.

- Creepers/climbers (Vela's) & any other plants developed and became obstacle in climbing on

transformer OR repairing work at Distribution box work in surrounding the Transformer Centre

must be removed.

d. Maintaining the Health of Transformers

- Insulation resistance testing using a megger.

- Tightening and securing all winding connections.

-Replacement of Silica Gel in the breather if it is become pink or may be replace whole breather

e. Transformer Body Maintenance

- Tightening of bolts, nuts, and flanges.

- Replacement of gaskets to prevent oil leakage.

- Application of anti-corrosion paint on the transformer body.

-Balancing the Body of Transformer, if tilted due to un-level of support Angle/Channel.

-Providing Breather if not found installed.

f. Earthing and Safety Checks

- Inspection and repair of earthing systems (Neutral, Body & LA earthing) to ensure proper

- Testing of D.O., fuses and MCCB to confirm operational safety. If required may be replace.

- Providing New Earthing with insulated Pipe

-Tightening of the Loose Guy Set

-Providing LA on DTR

-Cleaning of Transformer Bushings, surrounding area of DT Centre, trimming of tree branches,

removing of creepers etc

-Providing DO Unit

-Providing OR Replacement of LT Distribution Box, Fuse units, LT Breaker

-Replacement of LT Cable

-Replacement of DO/Switch to transformer 11KV Side Jumpers in R-Y-B colour form or with HT

ABC or any other suitable conductor as desire by company supervisor

g. Load Testing and Monitoring

- Conducting load tests e.g. Short circuit, open Circuit, verification of ratio to verify transformer

performance under operational conditions.

- Rectifying load imbalances as required. For that, if required additional circuit to be provide on LT

side or connection may be change from one phase to other phase.

16.0 Material and Labour

- Materials: The contractor will supply all required materials, such as bushings, washers, gaskets,

meeting specified standards.

- Labour: Skilled personnel will perform all tasks while adhering to safety and operational

17.0 Steel Material Handling

1. Any steel material removed during the replacement process should be credited to the SDN.

2. The contractor is required to carry out work under various SDNs under the Division.

3. The contractor is responsible for collecting all the required materials (if provided from company)

as instructed from EE (O&M) of Division and also for crediting dismantled materials to store at their

4. The rates must include all taxes, including GST.

18.0 Safety and Risk Management

1. The party is required to work at their own risk. However they have to work under the instruction

of company nominated supervisor.

2. All tools and tackles, with safety gadgets should be provided from the contractors / Agency to

their workers / labours for carrying out the Maintenance work.

3. All materials utilized for the maintenance work must conform to IS standards and the same

make and rating should be applicable to the respective Distribution transformer on work.

19.0 Frequency of Maintenance

- Routine Maintenance:

Contractors have to provide 01 Gangs per Sub Division under the division for Daily maintenance of

at least 08 nos of DTR per Sub Division to perform maintenance on non-Outage feeder, while during

Outage day on Staggered day or any other day may as decided by SDO and permitted from EE

(O&M) of Division, on that day the contractor should provide at least 03 Gangs per Sub Division,

each Gang should carryout minimum 08 Nos of Distribution transformers,

Further contractor should plan to reach upto end locations and complete 100% Distribution

Transformer Maintenance at least once in a Financial Year.

20.0 Emergency Maintenance:

-Conducted as required to address urgent situations, contractors will have to provide their Gangs to

attend the emergency situation till the Replacement of that unit not avail. For that they may require

to perform the changeover activity from one transformer to other transformer (Only LT side change

over work) under the guidance of Sub Division OR Division Engineer as nominated for the work.

21.0 Compliance and Standards

- All activities must comply with the Electricity Act, IS/IEC standards, and MGVCL standard norms.

Safety protocols and industry best practices must be followed throughout the maintenance

22.0 Human Resource

- Contractor should have to provide their Labour details including Aadhar Card and Police

verification of all labours, their expertise in the Distribution transformer work, safety gadgets

provided to them and ID card / Work permit issue for the work in the following format.

A/T OR Work Order:-

Work Permit for:- 11/0.433 KV Distribution Transformer Maintenance work of all Rating

Work Permit Jurisdiction:-__________Division Office, MGVCL

Work permit Valid upto Date:-

Labour expertise:-

Contractor sign Company Officers Sign

23.0 Reporting and Documentation

The contractor will have to provide detailed reports for each DTR serviced, including:

- Photographic Documentation: Geo Camara Photos with latitude/longitude of the DTR before and

after maintenance, with location name, date, and time stamp, must be submitted to the concerned

TMS Engineer (in three set i.e. one set for Payment procedure, One set for SDO and One Set for

Division Office). A soft copy of these photos is also to be preserve and to be submit with Hard copy.

- Pre- and post-maintenance condition assessments.

- A list of materials used and components replaced.

- Observations and recommendations for future action.

Format of Work carried out details is to be submitted as mentioned as under.

Sr Location KVA Particular of Quantity Rate Total Condition/Tech Action

no of DTR Rating work (In No’s) Amount Parameters Taken

Performed as In In Rs. Before After Details

per Schedule- Rs.

24.0 Deliverables

- DTRs restored to optimal operational conditions.

- Comprehensive documentation of all maintenance activities.

25.0 Transportation

Contractor shall arrange Vehicle for their labours to move from one location to other or any

location under Division jurisdiction, company will not be responsible to arrange transportation

of labour. Because of this reasons if contractor fail to complete per day Target then contractor

will himself responsible.

(A) Contractors have to provide 01 Gangs per Sub Division under the division for Daily

maintenance of at least 08 nos of DTR per Sub Division to perform maintenance on non-

Outage feeder, while during Outage day on Staggered day or any other day may as decided

by SDO / EE (O&M) of Division, on that day the contractor should provide at least 03 Gangs

per Sub Division, each Gang should carryout minimum 08 Nos of Distribution transformers

maintenance, failing which bidder may become liable to pay penalty of Rs. 500.00 per

Gang and Rs. 300 per Transformer per day for the first month and then after also, it

will be continue then the penalty will be applicable of Rs. 1000.00 per Gang and Rs.

500 per Transformer per day for all other tender period.

(B) On part of mishandling of any parts and items installed on transformers or connections/

wiring, earthing and due to this if transformers performance found weaker/damage/fail,

then contractors is liable to pay penalty of Rs.5,000/1,000/10,000 respectively per

On part of non-availing outage, not providing no’s of maintenance location for the

maintenance or not providing supervisor from company side, which may be attributed to

MGVCL, hence for such cases the penalty may not be applicable.

(C) Penalty for non-submission of bills timely: Sub work order wise bill along with excess material

credited to store to be submitted by contractor within 30 days from the date of work completion.

If the bill for the work, after reconciling inventory given to contractor and depositing back the

surplus material to respective RSO / Divisional Stores, is not submitted within three months from

the work completion date as per work completion date, then penalty @ Rs. 500 per week or part

thereof plus applicable GST subject to maximum of 10% of order value plus applicable GST will be

27.0 FAILURE TO EXECUTE ORDER.

A) In case of failure on the part of the bidder to cope up with the work within the

specified period, company will have a rights to executed through other agency or

re-invite the tender which ever suitable to the company.

B) In case of poor progress in Maintenance of transformers, Company reserves the

right to curtail the quantity amongst the other bidder. If performance is too poor,

then cancellation of order with L1 will be carried out and the quantity allotted to

him may be distribute to other agency. The Company reserves the rights for

cancellation without giving any reasons.

C) The bidder shall have to complete all formalities of agreement and payment of

security deposit, Performance Guarantee & indemnity bond etc, prior to

contract order placed (before A/T issue), otherwise contract order shall be

automatically treated as cancelled and no further correspondences in this regards

will be entertained.

28.0 MINIMUM REQUIREMENT FOR ONSITE MAINTENANCE WORK

1. Valid Electrical supervisor OR Contractor license

2. Valid Labour license with insurance of all labours

3. Minimum 01(one) year Experience in Maintenance of 1ph/3ph Distribution OR

power Transformers

4. Minimum 01(one) year Experience in operating of Testing instruments OR

machinery as specified in Annexure-4

5. A person who was undergone continuous 03 months training in Last two

financial years specifically in Distribution Transformer Maintenance may also

apply and they may be consider as new agency.

6. Qualified Supervisor of at least ITI Electrical OR Diploma Electrical qualified.

Sr. Description Unit Cost of Lab

No. Material Charge

1 Labour charge for providing of HT/LT bushing goti if No.

1.1 Replacement of LT bushing goti/ Rubber washer No.

1.2 Replacement of HT bushing goti/ Rubber washer No.

2 Providing of half stud (Including 2nos Nut & 2nos Washer) No. 66

on LT side up to 100 KVA

3 Providing of AL. Patta on LT side up to 200 KVA TR if No. 140

4 Providing of AL. Patta on LT side up to 500 KVA TR if No. 165

5 Check and tight earth connection, if required provide lugs LS 0

& nut-bolt to the neutral terminal of TRF and to the body

terminal of TRF and dist box earth

6 Replacement of damage LT cable with new one of right No. 0

capacity (cable provide by

7 Providing of new termination in form of R,Y,B and N core

including PVC tape

7.1 Termination of 25/50/70 Sq.mm cable No. 8

7.2 Termination of 300 Sq.mm cable No. 45

7.3 Termination of 95/120/150 Sq.mm cable No. 16

7.4 Termination of 185 Sq.mm cable No. 23

7.5 Termination of 240 Sq.mm cable No. 32

8 Measurement of voltage and ampere during maximum Per

load period minimum 10 No.

nos. of T/C per day

9 Check oil leakage from drain off valve/gasket/tank leak No.

etc. and if leakage found at attend by providing adhasive

material, m-seal and give detail of leakage and topping of

oil to maintain proper oil level (oil provide by Mgvcl)

10 Checking and replacement of LT Dist box if required

10.2 Replacement of deteriorated/providing LT dist. Box with No.

new up to 100 KVA capacity & crediting it to store.(

Sr. Description Unit Cost of Lab

No. Material Charge

10.3 Replacement of deteriorated/providing LT dist. Box with No.

new above 100 KVA capacity & crediting it to store.

Sr. Description Unit Cost of Lab

No. Material Charge

11 Checking and replacement of HRC fuse base if required

11.1 up to 100 amp kit-kat fuse No.

11.2 200 amp kit-kat fuse No.

14 Providing of proper size of fuse element on HT side (on No. 15

D.O. fuse with cleaning of

15 Providing and replacement of sundry items like LS 0

nut,bolt,washer etc. of appropriate

16 Providing TC Earthing with insulated pipe if deteriorated No.

( PVC Pipe provided by MGVCL)

17 Tightening of loose Guy No.

18 Providing LA on transformer( LA Provided by MGVCL) Set

19 General condition

19.1 Clean off all dirt etc from the body of the transformer and

tighten all nut-bolt etc.

19.2 Clamping of LT cable as per instruction of incharge

19.3 Cleaning of surrounding area nearby transformer center,

trimming of tree branches, JOB

removing of crimpers etc.

19.4 Submission of the all activity done at location wise in

prescribed proforma format

with signature of incharge of supervisor and contractor

19.5 Providing of breather if not available with transformer

(breather to be provided by

Supply & providing of neutral earthing using G.I. Wire to

neutral terminal of X'mer and disl. Box neutral terminal

20 with 3 Mtr PVC rigid pipe. 10 Kg solt + 10 Kg coal.Earth No.

resistance to be measured and earth resistance to be

maintained as per std norms of MGVCL)

21.1 LT Side Brass half stud with 2 no brass nut & washer of size No. 158

Sr. Description Unit Cost of Lab

No. Material Charge

21.2 LT Side Brass half stud with 2 no brass nut & washer of size No. 300

Sr. Description Unit Cost of Lab

No. Material Charge

22 LT Side Brass Nuts and washer

22.1 12 mm Brass LT side nuts No. 16

22.2 20 mm Brass LT side nuts No. 41

22.3 30 mm Brass LT side nuts No. 68

22.4 12 mm Brass LT side washer No. 10

22.5 20 mm Brass LT side washer No. 18

22.6 30 mm Brass LT side washer No. 20

23.1 Breather plastic transparent body cast metal cap and No. 309

bottom, 1/2'' thread pipe,500

grams.( Dry gel weight 500 gm)

• Rates quoted by Bidder have to be on percentage above/below/at par the estimated rates specified.

• The rates quoted by bidder will be exclusive of GST. Any escalation in rate of GST during the

tenure of the contract will be paid by MGVCL as part of statutory variation on production of

•.Above rates quoted are net of the salvage value.

For CRGO / Amorphous Core Transformers

In Figures ……. % Above /below/at par the estimated rate of MGVCL

In Words ……………….. Above/below/at par the estimated rate of MGVCL

EXECUTIVE ENGINEER (O&M)

VISHWAMITRI EAST MGVCL

DETAILS REQUIRED TO BE FURNISHED BY THE BIDDERS

1 Whether the Bid submitted is on Item wise rate. YES / NO

2 Whether the tender Price Bid is submitted ON LINE only. YES / NO

3 Whether all pages of Tender Specifications / offer are sealed and signed by YES / NO

4 Whether the Bidder is applying as new OR applying as Experience bidders. New /

5-a Whether Tender fee paid YES / NO

5-b In case of Yes, please furnish details M.R. No. & Date

5-c Whether EMD paid YES / NO

5-d In case of Yes, please furnish details (RTGS/NEFT/B.G.)

6 Whether following documents of General terms and condition are submitted YES / NO

6-a Human Resources details YES / NO

6-b Details of experience of firm & detail of qualification/expertness of bidder. YES / NO

Financial capability (Minimum average annual turnover should be 30% YES / NO

of Tender value, Liquidity asset should be 10% of tender value and Net

worth should be positive)

6-d Onsite transformer Maintenance capability YES / NO

6-e Last three years Income tax filing report (Audited Accounts Or CA YES / NO

certified Turn over certificate )

6-f Company’s Article Of Association / Partnership deeds (if applicable) YES / NO

6-g Details of Partners / Directors (if applicable) YES / NO

6-h Board Resolution / P.A. Authorizing Person to sign on behalf of firm YES / NO

8 Solvency Certificate enclosed YES / NO

9 Self-declaration as never been black listed and defaulted by any YES / NO

Organization, Bank and Police station.

# For New/fresh bidder relaxation may be given by competent authority on discretion of

ACKNOWLEDGEMENT

The EXECUTIVE Engineer (O&M),

MADHYA Gujarat Vij Company Limited,

VISHWAMITRI EAST DIVISION Office,

Motibaug, Vadodara.

Sub: Annual Rate Contract for Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-

Phase Distribution Transformers of various ratings on item wise rate under__________

Division of MGVCL.

Ref.: (1) Tender No. _____________________ Opened on

(2) Our rate consent letter dated ……..

We acknowledge with thanks receipt of your above referred order No :

………………………………………………… dtd ________, for Annual Rate Contract for On site

Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-Phase Distribution Transformers of

various ratings on item wise rate under__________ Division of MGVCL. We agree with the terms

and conditions mentioned by you in your order No :

……………………………………………….. dtd ________, for undertaking the work of Annual

Rate Contract for Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-Phase Distribution

Transformers of various ratings on item wise rate under__________ Division of Madhya Gujarat

Vij Company Limited.

In case of not fulfillment of any of the terms and conditions of the above said order for Annual

Rate Contract for Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-Phase Distribution

Transformers of various ratings on item wise rate under__________ Division of MGVCL, our order

shall be cancelled and the decision of the MGVCL shall be binding to us. We shall also not

claim for the conditions mentioned in any of our letters written to the Company against this

Yours faithfully,

Seal of the Company:

PROCESS CARD FOR MAINTENANCE OF DISTRIBUTION TRANSFORMERS

CUSTOMER: DATE:

KVA/KV APP. NO.

SERIAL NO: BOLTED/SEALED.

SR. PROCESS STAGE PASSED DEFECT

NO INITIALS & DATE

Annexure-B (Under taking & Validity)

Subject: - Annual Rate Contract for Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV

3-Phase Distribution Transformers of various ratings on item wise rate

under__________ Division of MGVCL.

In connection with the above subject, I / We confirm the following:

1 I / We the undersigned have read and examined the Tender Document No.

MGVCL/EE (O&M)/TRANS-MAINT/-2025-26/01 for Annual Rate Contract for Onsite

Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-Phase Distribution Transformers of

various ratings on item wise rate under__________ Division of MGVCL.

2 I / We declare that our offer is strictly in line with Tender scope of work. Further, I / We also agree

that additional conditions/ deviations, if any, found in bid, the offer shall be out rightly rejected

without assigning any reason thereof.

3 I / We hereby submit our bid and undertake to keep our bid valid for a period of 120 days from

the date of opening of technical bid. I / We hereby further undertake that during the said period

I / We shall not vary/ alter or revoke my/ our bid.

This undertaking is in consideration of MGVCL agreeing to open my bid and consider and

evaluate the same for the purposes of award of rate contract as per the bid documents.

Should this bid be accepted, I / We also agree to abide by and fulfill all the terms, conditions and

provisions of the above mentioned bid documents.

Signature along with Seal of Co.

(Duly authorized to sign the Tender

On behalf of the Company)

Designation: ________________

(In block letters)

Signature_____________

Date ______________ Date & Postal Address

Name & Address________________ Telegraphic Address:

E Mail Address:___________________ Telephone No ._____________

Annexure-C (Under taking for new agency)

The EXECUTIVE ENGINEER (O&M)

MADHYA GUJARAT VIJ COMPANY LTD.

VISHWAMITRI EAST DIVISION OFFICE

Subject: - Maintaining Maintenance quality for Annual Rate Contract for Onsite Maintenance of

11/0.250 KV, 1-Phase & 11/0.433 KV 3-Phase Distribution Transformers of various

ratings on item wise rate under__________ Division of MGVCL.

We are hereby applying as new bidder for participating in the tender for Annual Rate Contract for

Onsite Maintenance of 11/0.250 KV , 1-Phase & 11/0.433 KV 3-Phase Distribution Transformers of

various ratings on item wise rate under__________ Division of MGVCL.

We are hereby giving undertaking regarding, the Purchaser Company will observed the

technicality and quality of works in Maintenance for 120 days’ time limit from the date of

LOI/LOA then after purchaser company shall be free to redistribute the quantity amongst the

other bidder for acceptance of Tender of full tender quantity OR partial as deem fit by

purchaser on non/poor performance of new onsite Distribution transformer maintenance team

OR purchaser company may have a rights for inviting new tender in the matter and may cancel the

issued A/T and I will not be liable for any legal complaint also not object the decision of purchaser

If we will fail to prove the Maintenance quality, we agree that our EMD & SD shall stand forfeited.

We are also submitting solvency certificate from nationalized Bank for Rs.________20% of Tender

amount with Tender Documents.

Before issue of order, security deposit, insurance and performance guarantee will be submitted.

Signature along with Seal of Co.

(Duly authorized to sign the Tender

On behalf of the Company)

Designation: ________________

(In block letters)

The EXECUTIVE Engineer (O&M/GL)

MGVCL, DIVISION office,

I / WE, confirm that following documents are uploaded in electronic form with the offer.

Details (Tick  any

1 ‘Annexure-1’ Details required to be furnished by bidders YES / NO

2 ‘Annexure-B’ Undertaking and Validity YES / NO

3 ‘Annexure-C’ Undertaking for New Agency YES / NO

4 ‘Annexure-2’ Details of documents attached YES / NO

5 ‘Annexure-3’ Details of Bidders YES / NO

‘Annexure-4’ Details of Testing instruments and Machinery

operating experience

7 ‘Annexure-5’ Details of experience YES / NO

8 ‘Annexure-6’ Details of Human resources YES / NO

9 ‘Annexure-7’ Agree on Tender Terms and conditions YES / NO

10 ‘Annexure-8’ Details of technical deviation YES / NO

11 ‘Annexure-9’ Undertaking regarding Stop deal/Black list YES / NO

12 ‘Annexure-10’ Banker’s Detail YES / NO

13 ‘Annexure-11’ Relationship with Employees YES / NO

14 ‘Annexure-12’confirmation on Conflict of interest YES / NO

15 ‘Annexure-13’ Details of Fatal/Non-Fatal Accidents YES / NO

‘Annexure-14’ UNDERTAKING IN REGARD TO ANY

PENDING CRIMINAL CASE

17 ‘Annexure-15’ List of Safety Gadgets Owned by Bidder YES / NO

18 ‘Annexure-16’ INDEMNITY BOND YES / NO

DETAILS OF THE BIDDER

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Bidder)

GST Registration No. and GST Date

Electrical Supervisor License No./Date & validity

Electrical Contractor License No./Date &

Labor license No/Date and Validity upto

Provident fund details

Labour insurance details with nos of labor

/amount and maturity date

Electrical Supervisor Electrical Contractor

License Holder License Holder

Name as per Aadhar card

Aadhar card ID No.

Designation under the work (for this contract)

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

EXPERIENCE IN OPERATING OF TESTING INSTRUMENTS AND MACHINERY

Recruited Technicians/Labors/employees should have valid experience of operating

following Testing instruments and machineries.

LIST OF TESTING INSTRUMENTS.

NO ITEM Experience in

1 RATIO METER RANGE

2 MEGGAR 1000 VOLTS

3 H.V. TRANSFORMER 0-50 KV

4 L.V. TRANSFORMER 0-3 KV

5 OIL TESTING SET

6 DOUBLE VOLTAGE GENERATOR 100 CYCLE 250 ,500, 1000 V

8 CLIP ON METER

9 PANEL METERS OF TEST BENCH

10 POWER ANALYZER (with panel)

LIST OF MACHINERY

SR. DESCRIPTION Operating

NO. Months / Years

1 H.V. WINDING MACHINE 1 HP

2 L.V. WINDING MACHINE 2 HP

3 AIR COMPRESSOR WITH MOTOR & OTHER

5 DRILLING MACHINE

6 FLEXIBLE SHAFT GRINDER

7 JIB CRANE 1 TON CAPACITY

8 CHAIN PULLEY BLOCKS WITH LOADING & UN LOADING

ARRANGEMENT 2 TON CAPACITY.

9 OVEN/DRIER WITH 1 HP MOTOR 8 KW CAPACITY

DEG. C TEMP (Temp. controlled oven)

10 OIL FILTER MACHINE 120GPH CAPACITY

11 VARNIER CALIPERS AND GUAGE METER

12 WELDING MACHINE-300 AMP

13 GAS CUTTING CYLINDER AND EQUIPMENT.

14 DIVISION CUTTING MACHINE

15 WEIGHING MACHINE

16 SHEARING MACHINE

17 FLY PRESS AND DIE FOR CUTTING DOVETAIL BLOCKS.

18 Coil Cutting M/C.

DETAILS OF THE EXPERIENCE FOR REPAIR OF SIMILAR TYPE OF ITEMS IN LAST FIVE YEARS FROM

THE DUE DATE OF TENDER:

ORDER STATUS, IF

Sr. FULLY ORDER

REPAIRED REFERENCE ITEMS QUENTITY REMARKS

No EXECUTED. UNDER

YES/NO EXECUTION

A GEB (Now GUVNL)/PGVCL/UGVCL/MGVCL/MGVCL/PGVCL

B OTHER STATE ELECTRICITY Board’s:

C PRIVATE FIRMS:

Details of Human Resources available with Firm.

Name of employee Years of Experience

No. Designation

Bidder must fill up below details

1 GST : [In percentage]

% age/amount of GST/Cess

PENALTY TERMS AGREED:

2 (Please Specify YES / NO.)

PERFORMANCE GUARANTEE TO COVER EXECUTION PERIOD

3 (SECURITY) TERMS AGREED:

(Please Specify YES / NO.)

DELIVERY, INTEREST & PAYMENT TERMS AGREED:

4 (Please Specify YES / NO.)

VALIDITY OF THE OFFER AGREED:

5 (Please Specify YES / NO.)

TELEPHONE NOS. & FAX NO:

Authorized person of the firm:

Name of the proprietor, partners, directors [as the case

8 may be], along with address, telephone, fax no. etc.

Financial Capability The financial turn over for the best

9 three years from the past five year

# Minimum average annual turnover should be 30% of Tender value, Liquidity asset should be 10% of tender value and Net worth

should be positive.

# For New/fresh bidder relaxation may be given by competent authority on discretion of MGVCL.

Note: % age/amount of GST/Cess will be considered as offered in price bid.

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND TO BE UPLOADED WITH

(UNDERTAKING IN REGARD TO STOP DEAL/ BANNED FOR BUSINESS DEALING / BLACK LIST

Sub:-Undertaking In regard to Stop Deal / Banned for Business dealing / /Black List Thereof

Ref:- Tender No: ………………………………….

All bidders will have to furnish the following undertaking duly filled in, signed and stamped

for each quoted item of the tender along with the Technical Bid.

signatory of M/s_____________________________________________ hereby certify that

M/s__________________________________________and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black listed

by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/MGVCL/MGVCL/UGVCL/PGVCL.

Seal of the Firm Signature of the Tenderer

Bidder must upload the Banker’s/Bank details along with technical Bid.

(This is Mandatory)

Name of Banker/Bank:-

Full address of Banker/Bank with

Fax No. Of Banker/Bank:-

Phone No. of Banker/Bank:-

E-Mail Address of Banker/Bank:-

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

THIS AGREEMENT made on this …………. day of ……………… Two thousand ……………………….

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and

designation of the Authorized Officer (herein after called “The Bidder”, which expression where

the context so requires or admits shall include his legal heir, administrators, executors, assignees

and legal representatives) of the ONE PART.

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and

designation of the Authorized Officer (here in after called “The Purchaser / purchaser

Company”, which expression where the context so requires or admits shall include his

administrators, executors, authorized person, assignees and legal representatives) of the OTHER

WHEREAS, the Bidder willingly submitted bids for the Tender No……………………………….of the

Purchaser company for Service of ……………………………….. [items to be Bidder by the Bidder] as

specified and as per delivery instructions provided in the Acceptance of Tender (AT) / Letter of

Acceptance (LOA) issued vide No……………….dtd……………. by the Purchaser company at the

accepted respective prices or rates mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Bidder for there pair

for the total sum of Rs. __________ (Rupees ___________________________ only) *including /

excluding taxes upon the terms and subject to the conditions herein mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said

documents of the Schedule are deemed to form part of this agreement and included in the

expression “the repair” wherever herein used, upon the terms and subject to the conditions

hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT:-

(1) The Bidder has accepted the Terms and Conditions set out in the Tender Notice No.

……………… dtd. ………….. as well as in the form of Acceptance of Tender (AT) / Letter of

Acceptance (LOA) No. .……………………………… dtd. ……………. which will hold good & valid

during the period of this Agreement.

(2) The Bidder shall do and perform for all supplies and things in this agreement mentioned and

described or which are implied therein or therefrom respectively or are reasonably

necessary for the in-time and in manner supplies as mentioned and subject to the general /

commercial terms & conditions and stipulations contained in this agreement.

(3) In consideration of the due provision, executions, completion of the repair, as agreed to by

the Bidder as aforesaid, the Purchaser company hereby agrees to pay all the sums of money

as and when they become due and payable to the Bidder under the provisions of the

agreement and such payment to be made at such times and in such manner as provided in

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the Bidder

has deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs. ……….

(Rupees ………………………………………..only) with the Purchaser Company towards performance

guarantee of execution period i.e. for security deposit of the repaired material / items.

(5) Upon breach by the Bidder of any of the conditions of this Agreement, the Purchaser

Company may give a notice in writing to rescind, determine and put to an end to the A/T

without prejudice to the right of the Purchaser company to claim damages for antecedent

breaches thereof on the part of the Bidder and also to claim reasonable compensation / risk

& cost purchase for the loss occasioned by the Purchaser Company due to failure of the

Bidder to fulfill the Order as certified in writing by the Purchaser for which Certificate shall

be conclusive evidence of the amount of such compensation payable by the Bidder to the

(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered

quantity herein or therein mentioned in the LOA / AT and may cancel the contract at any

time after giving 15 DAYS NOTICE IN WRITING without compensating the Bidder.

(7) The Purchaser Company shall be free to invite OTHER bidder for acceptance of Tender

of full tender quantity OR partial as deem fit by purchaser on non/poor performance of

L1 bidder if OTHER bidder match the rate of L1 bidder.

(8) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply

during Guarantee / Warranty period including for the quantity mentioned in the repeat

order, if any as per the terms & conditions of the LOA / AT.

(9) Any Notice in connection with the repair including the Notice for termination may be given

by the Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms

& Conditions of the LOA / AT.

(10) If subject to the circumstances beyond control i.e. Force Majeure conditions, the bidder

fails to deliver the materials/services, the same shall be governed as per the Tender

(11) The agreed value, extent of repair, specifications, and other relevant matters may be

altered by mutual agreement as per the policy of the purchaser Company and if so altered

shall not be deemed or construed to mean or apply to affect or alter other general /

commercial terms & conditions of the agreement and the agreement so altered or revised

shall be and shall always be deemed to have been adhered subject to and without prejudice

to said stipulation.

(12) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

In witness whereof the parties hereto have set their hands and seals this day, month and year

first above written.

1. Signed, Sealed and delivered by :

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _____________________ (Bidder)

(Complete Name, Address of the authorized person of the Bidder with Authority letter or

Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)

For and on behalf of _________________ (Purchaser),

(Complete Name, Designation & Location / Address of the authorized officer as per DOP

of the Purchaser Company)

In the presence of Name, Full Address & Signature:

1. All successful Bidders will have to sign a Contract Agreement in above prescribed format, on

Non-judicial stamp paper of Rs.300/- duly Notarized - .

2. From the successful Bidder’s side the Agreement can be signed by the Authorized

Representative as under:

a) If the Authorized Representative is from a Partnership Firm, then a certified copy of the

Registered Partnership Deed must be attached along with the signatures of other partners

who have authorized the particular partner to execute and sign the Agreement;

b) If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person to

execute and sign the Agreement on behalf of the firm, passed by the Board of Directors

along with the Company’s Seal must be attached with the Agreement; &

c) If it is a Proprietary Firm, then the Proprietor himself should execute and sign the

Agreement and his full residential address must be available in the file.

The Security Deposit, if any, is duly paid as stipulated in the Agreement and that meets with the

Condition stipulated in the Tender;

(DECLARATION IN REGARD TO RELATIONSHIP WITH EMPLOYEE)

Sub:-Declaration In regard to Relationship with employee

Ref:- Tender No: ………………………………….

All bidders will have to furnish the following declaration duly filled in, signed and stamped for

each quoted item of the tender along with the Technical Bid.

It is certified that,

signatory of M/s_____________________________________________ do not have relationship

with any of the employees working in MGVCL. Further

_____________disclose here, the interest (Shareholding in company and share in partnership

firm) of no any employees of MGVCL or his/her relative as defined in section2(77) of the

company’s Act 2013 is 10% or more in our firm

The above statement is true and is submitted against the Tender Enquiry

Seal of the Firm Signature of the Tenderer

(The following Declaration to be signed by the bidder and submitted along with the bid)

Description YES/NO (If yes, give the following details)

IF a Bidder has relations whether by blood or Name and Designation Place of Relation with

otherwise with any of employees of MGVCL, the of the Employee Posting the Employee

Bidder must disclose the relation at the time of

submission of Tender, failing which, MGVCL shall

reserves the right to reject the Tender or rescind

Seal of the Firm Signature of the Tenderer

(DECLARATION IN REGARD TO Conflict of interest (As per Tender Part-II, Qualifying

Requirements of Bidders Clause (D))

Sub:-Declaration In regard to Conflict of interest

Ref: - Tender No: ………………………………….

All bidders will have to furnish the following declaration duly filled in, signed and stamped for

each quoted item of the tender along with the Technical Bid.

“I/ We declare that we have separate ownership, different partners / proprietor

and do not have Conflict of Interest with Other bidders”.

Confirm/Not Confirm: ____________________

Name of Bidder / Manufacture: _____________________________________

Address of the Works: _____________________

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five

Sr. Type Of Accident Fatal/Nonfatal Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s_____________________________________________ hereby declare that none of the

Proprietors/ Partners/ Directorsis not under any criminal investigation for any kind of fraud for theft

of material or/and with handlings the material and any civil and/or criminal case pending for such

matter listed by GUVNL and or any subsidiary companies viz. PGVCL / UGVCL / DGVCL / MGVCL

/ GSECL / GETCO for the tendered items and/or work.

Seal of the Firm

Signature of the Tenderer with Designation

List of Safety Gadgets Owned by Bidder

Sr. Nos. gadgets

No. List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

In consideration of the MADHYA GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of

as per A/T No. , dated and all future contract that may be

awarded to me in the next one year and in terms of the condition in instruction to bidder clause

of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my

workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called

the said Act for death or injuries caused to the workmen engaged by this presents, if such

compensation is paid by the COMPANY as principal under such sub-section (1) of section 12 of the

said Act on behalf of me, to pay such amount of compensation on demand within 48 hours to the

COMPANY that it might have to spend as legal and other incidental charges in defending any suit

or action arising out of the death of injuries in regard to compensation paid to the workmen or heirs

of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death

or injuries to the workmen engaged by me. During the execution of work of said contract and all

future contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend

as legal and other incidental charges in defending such suit or action and also the amount that may

be ordered to be paid to the worker / or his heirs as compensation and that the above written bind

shall remain in full force and virtue till the COMPANY is required to defend such suit or action filed

by the workers and or heirs against the COMPANY. Further it is applicable on death of contractor

himself also. No any compensation will be claimed by legal heirs of contractor.

Witnesses: Signature of the Executants