Supply, Installation, Testing and Commissioning of decorative/facade lighting of murals at Shoolpaneshwar Ghat, Ekta Nagar with 02 years of defect liability period.

acquired the experience of execution of all major items of work under the proposed contract.

In case a project has been executed by a joint venture, weight towards experience of the project

would be given to each joint venture in proportion to their financial participation in the joint

venture. if work executed jointly otherwise as per the scope of work define in Joint Venture

Substantially completed works means those works which are at least 90 % completed

as on the date of submission (i.e. gross value of work done up to the last date of submission is

90 % or more of the original contract price) and continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the application

incorporating clearly the name of the work, contract value, billing amount, date of

commencement of works, satisfactory performance of the contractor and any other relevant

information. (the experience certificate should be signed by the officer not below the rank of

Executive Engineer or equivalent)

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per Appendix

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major equipment to

attain the completion of works in accordance with the prescribed construction schedule are

shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their bid, a detailed

construction planning and methodology supported with layout and necessary drawings and

calculations to allow the employer to review their proposals. The numbers, types and

capacities of each plant/equipment shall be shown in the proposals along with the cycle time

for each operation for the given production capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit

facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If necessary,

the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five financial years. A

consistent history of awards against the Applicant or any partner of a joint venture may result

in failure of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if they

Made misleading or false representation in the forms, statements submitted, and / or Record

of poor performance such as abandoning the work, rescinding of contract for which the

reasons are attributable to the non – performance of the bidder; consistent history of litigation

awarded against the applicant or financial failure due to bankruptcy. The rescinding of

contract of a joint venture on account of reasons other than non – performance, such as Most

Experienced partner of joint venture pulling out, court directions leading to breaking up of a

joint venture before the start of work, which are not attributable to the poor performance of

the bidder will, however, not affect the qualification of the individual partners.

4.5.10. The bidder who have applied for corporate Debt Restructuring (CDR) / facing recovery

proceedings from financial institutions / facing winding up processing / those under BIFR in

the last 5 financial year shall be considered for bid qualification. However if the bank /

financial institution has accepted the proposal of debt restructuring on or before the last date

of online submission, the same shall be considered for further evaluation. An affidavit by

bidder along with certificate from bank must be produced in such cases. In case of Joint

Venture agreement, this provision shall be applicable for both lead partner and JV partner.

4.6. JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3 &

4.5.6 above. The joint venture must collectively satisfy the criteria of para 4.5.3 & 4.5.6

above. The experience of the other joint venture partners shall be considered if it is not

less than 30 percent of the qualifying criteria in para 4.5.3 &4.5.6 above.

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

4.6.2.Qualification of a joint venture does not necessarily qualify any of its partners individually or

as a partner in any other joint venture. In case of dissolution of a Joint ventures/Consortium,

OEM of the constituent firms may qualify if they meet all the qualification requirements, subject

to the written approval of the Employer.

4.7. Bid Capacity

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total estimated cost of

the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = (A*N*2-B), where

A = Maximum value of works executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into

account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works

to be completed during the next 7 Days ( period of completion of work for

which bids are invited );

N = Number of years prescribed for completion of the works for which the bids are

Note :- In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the execution

4.8. Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and Attachments the

submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly completing the

contract, inordinate delay in completion, litigation history, or financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted unreasonably high

bid prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or participates

in more than one bid (other than as a subbidder or in cases of alternatives that have been

permitted or requested) will cause all the proposals with the bidder’s participation to be

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid, and

the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk, is encouraged to visit and examine

the Site of work and its surroundings and obtain all information that may be necessary for

preparing the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1. The set of bidding documents comprises the documents listed below and addenda issued in

accordance with Clause 10:

Particulars Volume

- Invitation for Bids

1) Instructions to Bidders

2) Qualification Information, and other forms I

3) Conditions of Contract

4) Contract Data

5) Technical Specifications II

7) Bill of Quantities III

8) Securities and other forms

10) Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder in

compliance to Section 2 will be prepared by him and furnished as Volume- V in two parts

(refer Clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract, contract

data, forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings

in the Bid Document. Failure to comply with the requirements of Bid Documents shall be at

the bidder’s own risk. Pursuant to Clause 26 hereof, bids which are not substantially

responsive to the requirements of the Bid Documents shall be rejected.

9. Clarification Bidding Documents

9.1. A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the invitation

to bid. The Employer will respond to any request for clarification which he received earlier

than 15 Days prior to the deadline for submission of bids. Employer’s response will be

published on website including a description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will take

place at the address, venue, time and date as indicated in the appendix.

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any matter

that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach the

Employer not later than 03 days before the meeting.

9.2.4. Minutes of the meeting, including the question raised (Without identifying the source of

enquiry) and the responses given will be published without delay on the tender website i.e.

www.tender.nprocure.com Any modification of the bidding documents listed in sub-Clause

8.1 which may become necessary as a result of the pre-bid meeting shall be made by the

Employer exclusively through the issue of an Addendum pursuant to Clause 10 and not

through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a Bidder

10. Amendment of Bidding Documents

10.1. Before the deadline for submission of bids, the Employer may modify the bidding documents

by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will assume

no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into account in

preparing their bids, the Employer may, at his discretion, extend as necessary the deadline for

submission of bids, in accordance with Sub-Clause 20.2 below.

C. PREPARATION OF BIDS

11. Language of the Bid

11.1. All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid submitted by the bidder as Volume V of the bid document (refer Clause 8.1) shall be

in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e. technical as well

as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1. The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced

Bill of Quantities submitted by the Bidder.

13.2. The bidder shall fill in rates and prices and line item total (both in figures and words) for all

items of the Works described in the Bill of Quantities along with total bid price (Both in

figures and words). Items for which no rate or price is entered by the bidder will not be paid

for by the Bill of Quantities.

13.3. All duties, taxes, and other levies except GST payable by the bidder under the contract, or for

any other cause shall be included in the rates, prices and total Bid Price submitted by the

Bidder. (GST will be paid extra)

13.5. The rates and prices quoted by the bidder are subject to adjustment during the performance of

the Contract in accordance with the provisions of Clause 47 of the Condition of Contract

(Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1. The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

15. Bid Validity

15.1. Bids shall remain valid for a period of not less than 120 days after the deadline date forbid

submission specified in Clause

15.2. In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder may

refuse the request without forfeiting his bid security. A bidder agreeing to the request will not

be required or permitted to modify his bid, but will be required to extend the validity of his

security for a period of the extension, and in compliance with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in Column

4 of the table of IFB for this particular work. This Bid security shall be in favor of Executive

Engineer, Narmada Project Hydro Power, Vadodara and may be in one of the following

(a) Bank Guarantee from any scheduled Indian bank, in the format given in Volume III (Bank

Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank

Guarantee of Schedule and Private Banks shall be considered as per GoG Finance

Department’s Circular No. FD/MSM/e-file/4/2025/2712/DMO Date 01/04/2026 or as per their

latest amendment.

(b) Fixed Deposit Receipt/Demand Draft issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department of Govt

of Gujarat. Exemption Certificate is applicable only when Registration Certificate of

Appropriate Class and Category of Approved Contractors is required as eligible criteria

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the bid

shall be valid for 45 days beyond the validity of the bid i.e. total validity of 120+45 =

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated in Sub-

Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the bid

validity period specified in Sub-Clause

16.5. The Bid Security of the successful bidder will be discharged when the bidder has signed the

Agreement and furnished the required Performance Security.

16.6. The Bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid validity.

(b)If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidder, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the required Performance Security.

(d)If found necessary, the bidder will be intimated for negotiation, He will be intimated a

maximum of three times within the validity period for negotiation. If the bidder does not

respond in time, his Bid Security (EMD) will be forfeited, and his tender will be rejected.

Punitive action will be taken on such bidders. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding documents,

including the conditions of contract (including mobilisation advance or time for completion),

basic technical design as indicated in the drawing and specifications. Conditional offers or

alternative offers will not be considered further in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to Bidder as the “Technical Bid” and “Financial Bid” in separate parts to be

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified above

not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment in

accordance with Clause 10, in which case all right and obligation of the Employer and the

bidders previously subject to the original deadline will then be subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in Clause

20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of ids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as extended

pursuant to Clause 15.2 may result in the forfeiture of the Bid security pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1. The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend at time,

date and the place specified in Appendix in the manner specified in Clauses 20 and 23.3, In

the event of the specified date of Bid opening being declared a holiday for the Employer, the

Bids will be opened at the appointed time and location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not conform to

the amount and validity period as specified in the invitation for bid (ref. Column 4 and

Paragraph 3), and has not been furnished in the form specified in Clause 16, the technical bid

will not be opened.

(i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with

valid bid security will be taken up for evaluation with respect to the Qualification information

and other information furnished in Part-I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification Documents with

respect to any required clarification.

(iii)The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of this clarification, the Evaluation

Committee will finalize the list of responsive bidders whose financial bids are eligible for

23.6. At the time of opening of “Financial Bid”, the names of the bidders found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount and such other details as the Employer may consider appropriate, will be announced

by the Employer at the opening.

23.7. The time of opening of “Financial Bid”, the names of the bidders who were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount, and such other details as the Employer may consider appropriate, will be announced

by the Employer at the opening.

23.8. In case bids are invited for more than one package, the order for opening of the “Financial

Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.9. The Employer shall prepare minutes of the Bid opening, including the information disclosed

to those present in accordance with Sub-Clause 23.6.

24.1. Information relating to the examination, clarification, evaluation, and comparison of Bids and

recommendations for the award of a contract shall not be disclosed to Bidders or any other

persons not officially concerned with such process until the award to the successful Bidder

has been announced. Any effort by Bidder to influence the Employer’s processing of Bids or

award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his

discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates. The

request for clarification and the response shall be in writing or by e- mail, but no change in

the price or substances of the Bid shall be sought, offered, or permitted except as required to

confirm the correction of arithmetic errors discovered by the Employer in the evaluation of

25.2. Subject to Sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his

Bid opening to the contract is awarded. If the Bidder wishes to bring additional information

to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1. During the detail evaluation of "Technical Bid", the Employer will determine whether each

Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly signed;

(c) is accompanied by the required securities and; (d) is substantially responsive to the

requirements of the Bidding document. During the detailed evaluation of the “Financial Bid”,

the responsiveness of the bids will be further determined with respect to the remaining bid

conditions, i.e., priced bill of quantities, technical specifications, and drawings.

26.2. A substantially responsive “Financial Bid” is one which confirms all the terms, conditions

and specifications of bidding documents, without material deviation or reservation. A material

deviation or reservation is one (a) which affects in any substantial way the scope, quality, or

performance of the Works; (b) which limits in any substantial way, inconsistent with the

Bidding documents, the Employer’s rights or the Bidder’s obligations under the Contract; or

(c) whose rectification would affect unfairly the competitive position of other Bidders

presenting substantially responsive Bids.

26.3. If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the non-conforming

deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation and

deviations and other factors, which are in excess of the requirements of the Bidding

documents or otherwise result in unsolicited benefits for the Employer, shall not be taken in

to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions of

Contact, during the period of implementation of the Contract, will not be taken in to account

in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may require the

Bidder to produce detailed consistency of those prices with the construction methods and

schedule proposed. After evaluation of the price analyses, the Employer may require that the

amount of the performance security set forth in Clause 34 be increased at the expense of the

successful /bidder to a level sufficient to protect the Employer against financial loss in the

event of default of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced

low and which cannot be substantiated satisfactorily by the bidder may be rejected as non-

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has been

(i) to be substantially responsive to the Bidding documents and who has offered the lowest

evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price which is the

lowest evaluation in any of the packages opened earlier than the one consideration.

In no case, the contract shall be awarded to any bidder whose available bid capacity is less

than the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract will

in such cases be awarded to the next lowest bidder at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and

to cancel the Bidding process and reject all Bids, at any time prior to the award of contract,

without thereby incurring any liability to the affected bidder or Bidder or any obligation to

inform the affected Bidder or Bidders of the grounds for the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer prior

to expiration of the Bid validity period by cable, telex or facsimile confirmed by registered

letter. This letter (hereinafter and in the conditions of contract called the “Letter of

Acceptance”) will state the sum that the Employer will pay the Bidder in consideration of the

execution, completion, and maintenance of the Works by the Bidder as prescribed by the

Contract (hereinafter and in the Contract called the “Contract Price”).

33.2. The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful

Bidder. It will be signed by the Employer and to the successful Bidder, within 28 days

following the notification of award along with the Letter of Acceptance. Within 21 days of

receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer will

promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

(A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall furnish

to the Employer an irrevocable and unconditional guarantee from a Bank in the form set forth

in Section-8 (the “Performance Security”) for an amount equal to 5% (five percent) of its

Contract Price. In case of bids mentioned below, the successful Bidder, along with the

Performance Security, shall also furnish to the Authority an irrevocable and unconditional

guarantee from a Bank in the same form given at Section 8 towards an Additional

Performance Security (The “Additional Performance Security”) for an amount calculated as

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up to 20% of

the Estimated Project Cost, then the Additional Performance Security shall be calculated

@ 20% of the difference in the (i) Estimated Project Cost (as mentioned in Bid

Document) - Minus 10% of the Estimated Project Cost and (ii) Contract Price offered by

the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the Estimated

Project Cost, then the Additional Performance Security shall be calculated @ 30% of the

difference in the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus 10%

of the Estimated Project Cost and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the Performance

(B) The Performance Security shall be valid beyond 60(sixty) days from the stipulated date of

completion of the Project and Additional Performance Security shall be valid beyond

(twenty-eight)days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a Nationalized/Scheduled

Indian bank or (b) by a foreign bank located in India and acceptable to the Employer. As per

GoG Finance Department’s Circular No. FD/MSM/e-file/4/2025/2712/DMO Date

01/04/2026 or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

35. Advance Payment and Security

35.1. The Employer will provide an Advance payment on the Contract Price as stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1. The Employer will reject a proposal if it determines that the Bidder recommended for award

has engaged in corrupt or fraudulent practices in completing for the contract in question and

will declare the firm ineligible, either indefinitely or for a stated period of time, to be awarded

a contract with National Highways Authority of India/ State PWD and any other agencies, if

it at any time determines that the firm has engaged in corrupt or fraudulent practices in

completing for the bidder, or in execution.

37.2. Furthermore, Bidders shall be aware of the provision stated in Sub-Clause-59.2 of the

Conditions of Contract.

APPENDIX TO ITB

Clause Reference With respect to Section –I

1. The Name of the Employer is “Executive Engineer, Electrical and [ Cl.1.1]

Mechanical Division, Ekta Nagar”.

2. The last five financial years.

3. This Annual Financial Turnover Amount is Rs. 72.00 Lakh [Cl.4.5.3(a)]

4. Value of work is Rs.

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs.

8. Liquid assets and / or availability of credit facilities is Rs. 20,95,347.00 [Cl.4.5.6 ]

9. Price level of the financial year: 2026-27 [Cl. 4.5.2]

10. Deleted [Cl. 9.2.1]

11. The technical Bid will be opened on date and time as stated on online

NIT at the office of The Executive Engineer, Electrical & Mechanical

Division ,SSNNL, 2nd Floor, Block-A, Narmada Bhavan, Indira

Avenue, Vadodara -

12. Address of the Employer:

Executive Engineer, Electrical and Mechanical Division, Ekta Nagar

Sardar Sarovar Narmada Nigam Limited

New Administrative Block, 519, 5th Floor

Ekta Nagar- 393 151 (Gujarat)

[email protected]

14. The bid should be submitted latest by As stated on online NIT. [Cl. 20.1 & 20.2]

15. The bid will be opened in the office The Executive Engineer, Electrical [Cl. 23.1 ]

& Mechanical Division ,SSNNL,2nd Floor, Block-A, Narmada

Bhavan, Indira Avenue, Vadodara - 390001 As stated on online NIT.

16. The Bank Draft in favor of Executive Engineer, Narmada Project

Hydro Power, Vadodara

18. Escalation factors (for the cost of works executed and financial figure to [Cl.4.5.2]

a common base value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5] \\

The bidders shall also give a list of machineries in his possession and which they propose

to use on the work.

Sr. Plant or Machinery Approximate Remark

Location Make Capacity

No. machinery (maximum Value s

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Electrical/Mechanical Engineers and three diploma Electrical/Mechanical

Engineers when cost of the work to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is more

than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but more

than Rs.5 lakhs.

4. Minimum One Diploma Civil Engineers for the work when the cost of work to be executed is

less than Rs. 5 lakhs. The Engineer so employed for the Government work must have sufficient

experience to handle the work independently. Such an Engineer shall have to stay at the site of

work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Electrical Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer partner

himself attends the execution of the work on the site.

Within 03 days of issue of work-order the Contractor will have to furnish to the Deputy Executive

Engineer-in-charge of the work the Name, Qualifications, copy of mark sheet, Colour Photograph

and the appointment order issued such engineers engaged for this contract work. If 05 days after

issue of work order such designated Site Engineers do not resume or do not remain present on site

of work, the recovery at the rate of Rs.15, 000-00 per month per Engineer will be made from the

bills/deposit/dues of the contractor. Such recovery shall be non-refundable.

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QUALIFICATION INFORMATION

THIS PAGE HAS BEEN KEPT BLANK

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of qualification as provided for in Clause-4 of the Instruction to Bidders. This information

will not be incorporated in the Contract.

1. For Individual Bidders

1.1. Constitution or legal status of Bidder (Attach Copy)

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2. Total value of Electrical Engineering Works performed in the 2025-2026

last five years (in Rs. Lakhs)

1.3.1. Work performed as prime bidder, work performed in the past as a nominated sub-bidder will

also be considered the sub-contract involved execution of all main items of work described

in the bid documents, provided further that all other qualification criteria are satisfied (in the

same name) on works of a similar nature over the last five years** and in current year before

the submission of the bid.

Value of of Actual date

Name of Stipulated reasons

Project Description Contract contract issue of

the period of for delay&

Name of work No. (Rs. of completion

Employer completion work

*Attach certificate(s) from the Engineer(s)-in-charge

** Immediately preceding the financial year in which bids are received.

1.3.2. Quantities of work executed as prime contractor, work performed, in the past as a nominated

sub-contractor, will also be considered provided the sub-contract involved execution of all

main items of work described in the bid document, provided, further that all other

qualification criteria are called (in the same name and style) in the last five years** and in

current year before the submission of the bid.

Quantity of Work Performed

Name of Cement Masonary Earth Bituminous

Name of Concrete Works Work (Indicate

Year the (Item 2)

Project/work (iuncluidng Contract

Employer (Item (Item 4)

1.4. Information on Bid Capacity (works for which bids have been submitted and works which are

yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Place Name & Value Stipulated Works*

Description Contract Anticipated of

& Address of Contract Period of remaining to

of works No. completion

State Employer (Rs. Cr) Completion be completed

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5. Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause

4.5.5). The Bidder should list all the information requested below.

Requirement Remarks

Availability Proposal

Item of (from whom

Equipment Owned/Leased Nos./ Age/ to be

to be procured Capacity Conditions purchased)

1.6. Qualifications and experience of key personnel required for administration and execution of

the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of

Year of Year of experience

Position Name Qualification Experience in the proposed

(General) position

Project Manager

Electrical Engineer

1.7. Proposed sub-contract and firms involved.

Sections of Value of Sub- Experience in

the works Contractor similar work

Attach copies of certificates on possession of valid license for executing water supply/ sanitary

work/ building electrification works.

1.8. Financial reports for the last five years: balance sheets, profit and loss statements, auditors’

reports (in case of companies/corporations), etc. List them below and attach copies.

1.9. Evidence of access to financial resources to meet the qualification requirements: cash in hand,

lines of credit, etc. List them below and attach copied documents.

1.10. Name, address, and telephone,telex, Email address and fax numbers of the Bidders bankers

who may provide references if contacted by the Employer.

1.11. Information on Litigation history in which the Bidder is involved.

Other Party/ Cause of Amount

Employer showing Present

(ies) Dispute Involved

1.12. Statement of compliance under the requirements of Sub-Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is *…………………..)

* Fill the name of Consultant

3. Additional Requirements

3.1. Bidders should provide any additional information required to fulfill the requirements of

Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

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SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY

OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s._________________is a reputed company with a good financial standing.

If the contract for the work, _____________________________________namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs.______________to meet their working capital requirements for executing the above during the

contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

abandoned any work of Government of Gujarat/Government of India/any Board or

Corporation under Government of Gujarat/Government of India nor any contract awarded to

us for such works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or corporation to

furnish pertinent information deemed necessary and requested by the Department to verify

this statement or regarding any (our) competence and general reputation.

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the Department/ Project

implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

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I, the undersigned do hereby undertake that our firm

minimum cash up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized Officer of the Firm)

Title of Officer

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CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A. General Page D. Cost Control Page

1. Definitions 50 37. Bill of Quantities

2. Interpretation 51 38. Changes in the Quantities

3. Language and Law 52 39. Variations

4. Engineer’s Decisions 52 40. Payments for Variations

5. Delegations 52 41. Cash Flow Forecasts

6. Communications 52 42. Payment Certificates

7. Sub-Bidders 65 43. Payments

8. Other Bidders 52 44. Compensations Events

9. Personnel 53 45. Tax

10. Employer’s & Bidder Risk 53 46. Currencies

11. Employers Risks 53 47. Price Adjustment

12. Bidder’s Risk 53 48. Retention

13. Insurance 53 49. Liquidated damages

14. Site Investigations Reports 54 50. Bonus

15. Queries about the Contract 54 51. Advance Payment

16. Bidders to Construct the works 54 52. Securities

17. The Works to be Completed By the 53. Deleted

Intended Completion Date

18. Approval by the Engineer 54 54. Cost of Repair

19. Safety 55 E. Finishing the Contract

20. Discoveries 55 55. Completion

21. Possession of the Site 55 56. Taking Over

22. Access to the Site 55 57. Final Account

23. Instructions 58. Operating and Maintenance

24. Disputes 55 59. Terminations

25. Procedure for Disputes 56 60. Payment upon Terminations

26. Deleted 56 61. Property

B. Time Control 62. Release from Performance

27. Programme 57 F. Special Conditions of Contract

28. Extensions of the Intended completion 63. Labour

29. Deleted 64. Compliance with labour

30. Delays Ordered by The 65. Arbitration

31. Management Meetings

32. Early Warning

C. Quality Control

33. Identifying Defects

35. Correction of Defects

36. Uncorrected Defects

CONDITIONS OF CONTRACT

1.1. Terms which are defined in the Contract Data are not also defined in the Conditions of

Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the Engineer in

accordance with Sub Clause

The Contract is the contract between the Employer and Bidder to execute, complete and

maintain the Works till the completion of Defects Liability Period. It consists of the

documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise the

Contract. The Bidder is a person or corporate body whose Bid to carry out the Work has been

accepted by the Employer.

The Bidder’s Bid is the completed Bidding document submitted by the Bidder to the

Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted

in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated from

the Completion Date.

The Employer is the party who will employ the Bidder to carry out the Works.

The Engineer is the person named in the Contract Data (or any other competent person

appointed and notified to the bidder to act in replacement of the Engineer) who is responsible

for supervising the Bidder, administering the Contract, certifying payments due to the Bidder,

issuing and valuing Variations to the Contract, awarding extensions of time, and valuing the

Compensations Events.

Equipment is Bidder’s machinery and vehicles brought temporarily to the site to construct

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of

The Intended Completion Date is the date on which it is intended that the Bidder shall

complete the Works. The Intended Completion Date is specified in the Contract Data. The

Intended Completion Date may be revised only by the Engineer by issuing an extension of

Materials are all supplies, including consumables, used by the bidder for incorporation in the

Plant is any integral part of the work which is to have mechanical, electrical, electronic or

chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding documents and are

factual interpretive reports about the surface and subsurface conditions at the site.

Specifications means the Specifications of the works included in the Contract and any

modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Bidder shall commence

execution of the works. It does not necessarily coincide with any of the Site Possession Dates.

A Subbidder is a person or corporate body who has a Contract with the Bidder to carry out a

part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the Bidder

which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Bidder to construct, install, and turn over to

the Employer, as defined in the Contract Data.

2. Interpretation

2.1. In interpreting these Conditions of Contract, singular also means plural, male also means

female or neuter and the other way around. Heading have no significance. Words have their

normal meaning under the language of the Contract unless specifically defined. The Engineer

will provide instructions clarifying queries about Conditions of Contract.

2.2. If sectional completion is specified in the Contract Data, references in the Conditions of

Contract to the Works, the Completion date, and Intended Completion Date apply to any

Section of the Works (other than references to the Completion Date and Intended Completion

date for the whole works)

2.3. The documents forming the Contract shall be interpreted in the following order of priority

(2) Letter of Acceptance, notice to proceed with works

(3) Bidder’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the Contract.

3. Language and Law

3.1. The language of the Contract and the law governing the Contract are stated in the Contract

4. Engineers Decisions

4.1. Except where otherwise specifically stated, the Engineer will decide contractual matters

between the Employer and the Bidder in the role representing the Employer.

5.1. The Engineer may delegate any of his duties and responsibilities to other people after

notifying the Bidder and may cancel any delegation after notifying the Bidder.

6. Communications

6.1. Communications between parties which are referred to in the conditions are effective only

when in writing. A notice shall be effective only when it is delivered (in terms of Indian

7. Sub-Contracting

7.1. The Contractor may subcontract any portion of work, up to a limit specified in Contract Data,

with the approval of the engineer but may not assign the Contract without the approval of the

Employer in writing. Subcontracting shall not alter the Contractor’s obligations. Sub-

contracting of supply or specific items of work is not allowed.

7.2. The sub-contractor must be registered in appropriate class and category for the part of work

to be subcontracted.

8. Other Bidders

8.1. The Bidder shall cooperate and share the Site with other bidders, public authorities, utilities

and the Employer between the dates given in the Schedule of other Bidder. The Bidders shall

as refer to in the Contract Data, also provide facilities and services for them as described in

the Schedule. The employer may modify the schedule of other bidders and shall notify the

bidder of any such modifications.

9.1. The Bidder shall employ the key personnel named in the Schedule of Key Personnel as

referred to in the Contract Data to carry out the functions stated in the Schedule or other

personnel approved by the Engineer. The Engineer will approve any proposed replacement of

key personnel only if their qualifications, abilities, and relevant experience are substantially

equal to or better than those of the personnel listed in the Schedule.

9.2. If the engineer asks the Bidder to remove a person who is a member of the Bidder Staff or his

work force stating the reasons the Bidder shall ensure that the person leaves the Site within

seven days and has no further connection with the work in the Contract.

10. Employer’s and Bidders Risks

10.1. The Employer carries the risk which these Contract states are Employer’s risks, and the Bidder

carries the risks which these Contracts states are Bidders risk.

11. Employer’s Risks

11.1. The employer is responsible for the excepted risks which are (a) in so far as they directly

affect the execution of the Works, the risks of war, hostilities, invasion, act of foreign enemies,

rebellion, revolution, insurrection or military or usurped power, civil war, riot commotion or

disorder (unless restricted to the Bidder’s employees), and contamination from any nuclear

fuel or nuclear waste or radioactive toxic explosive.

12. Bidder’s Risks

12.1. All risks of loss of or damages to physical property and of personal injury and death which

arise during and in consequence of the performance of the Contract other than the excepted

risks are the responsibility of the Bidder.

13.1. The Bidder shall provide, in the joint names of the Employer and the Bidder, insurance cover

from the Start date to the end of the Defect liability period (till project completion date), in

the amounts and deductibles stated in the Contract Data for the following events which are

due to the Bidder’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (except the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2. Policies and certificates for insurance shall be delivered by the Bidder to the Engineer for the

Engineer’s approval before the Start Date. All such insurance shall provide for compensation

to be payable in the types and proportions of currencies required to rectify the loss or damage

13.3. If the Bidder does not provide any of the policies and certificates required, the Employer may

affect the insurance which the Bidder should have provided and recover the premiums the

Employer has paid from payments otherwise due to the Bidder or, if no payment is due, the

payment of the premiums shall be a debt due.

13.4. Alterations to the terms of an insurance shall not be made without the approval of the

13.5. Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1. The Bidder in preparing the Bid shall rely on any site Investigation reports referred to in the

Contract Data, supplemented by any information available to the Bidder.

15. Queries about the Contract Data

15.1. The engineer will clarify queries on the Contract Data

16. Bidder to Construct the Works

16.1. The Bidder shall construct and install the works in accordance with the specification and

17. The Works to be completed by the Intended Completion Date

17.1. The Bidder may commence execution of the Works on the Start Date and shall carry out the

Works in accordance with the programme submitted by the Bidder, as updated with the

approval of the Engineer, and complete them by the Intended Completion date

18. Approval by the Engineer

18.1. The Bidder shall submit Specifications and Drawings showing the proposed Temporary works

to the Engineer, who is to approve them if they comply with the Specifications and drawings.

18.2. The Bidder shall be responsible for design of temporary works.

18.3. The Engineer’s approval shall not alter the bidder responsibility for design of the Temporary

18.4. The Bidder shall obtain approval of third parties to the design of the Temporary works where

18.5. All Drawings prepared by the Bidders for the execution of the temporary or permanent work

are subject to prior approval by the Engineer before their use.

19.1. The Bidder shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1. Anything of historical or other interest or of significant value unexpectedly discovered on the

site is the property of the Employer. The bidder is to notify the engineer of such discoveries

and carry out the Engineer’s instructions for dealing with them.

21. Possession of the Site

21.1. The Employer shall give possession of all parts of the site to the Contractor. If possession of

a part is not given by the date stated in the Contract Data the Employer is deemed to have

delayed the start of the relevant activities and this will be a Compensation Event.

21.2. If within 25% of the time limit of the project, 80% of possession of the site is not handed over

to the Contractor, then contractor/ Employer may fore-close the contract.

Contractor/Employer has to foreclose the work within 30 days after lapse of 25%-time limit

and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1. The Bidder shall allow the Engineer and any person authorized by the Engineer access to the

Site, to any place where work in connection with the Contract is being carried out or is

intended to be carried out and to any place where materials or plants are being manufactured/

fabricated/ assembled for the works.

23. Instructions

23.1. The Bidder shall carry out all instructions of the Engineer pertaining to works which comply

with the applicable laws where the site is located.

23.2. The Bidder shall permit the Employer to inspect the Bidder’s accounts and records relating to

the performance of the Bidder and to have them audited by auditors appointed by the

Employer, if so required by the Employer.

24.1. If the Bidder is of the view that a decision taken by the Engineer was either outside the

authority given to the Engineer by the Contract or that the decision was wrongly taken, the

decision shall be referred to Superintending Engineer, Electrical & Mechanical Circle,

Vadodara within 14 days of the notification of the Engineer's decision. If the issue is not

resolved, any party can refer the matter for conciliation within 15 days from the decision given

by the Superintending Engineer, Electrical & Mechanical Circle, Vadodara

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of

the Superintending Engineer, Electrical & Mechanical Circle, Vadodara, both the

parties have to refer to the Chief Engineer(E&M), Vadodara concern for the

conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the decision

of the Superintending Engineer, Electrical & Mechanical Circle, Vadodara, both the

parties have to refer to the Sardar Sarovar Narmada Nigam H.O., Block No.

Gandhinagar, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the dispute to

Gujarat Public Works Contract Dispute Arbitration Tribunal. If the Bidder fails to refer

a claim / dispute to the Higher Authority within 14 days of the notification of the

Engineer's decision, the Bidder shall not be entitled to any additional payment/claim if

he doesn’t follow the above sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1. The arbitration shall be conducted in accordance with the arbitration procedure stated in the

Special Conditions of Contract.

B. TIME CONTROL

27.1. Within the time stated in the Contract Data the Bidder shall submit to the Engineer for

approval a Programme showing the general methods, arrangements orders, and timing for all

the activities in the works along with monthly cash flow forecast.

27.2. An update of the Programme shall be a programme showing the actual progress achieved on

each activity and the effect of the progress achieved on the timing of the remaining work

including any changes to the sequence of the activities.

27.3. The Bidder shall submit to the Engineer, for approval an updated programme at intervals no

longer than the period stated in the Contract Data. If the Bidder does not submit an updated

programme within this period, the Engineer may withhold the amount stated in the Contract

Data from the next payment after the date on which the overdue programme has been

27.4. The Engineer’s approval of the programme shall not alter the Bidder’s obligations. The Bidder

may revise the programme and submit it to the Engineer again at any time. A revised

programme is to show the effect of Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1. The Engineer shall extend the Intended Completion Date if a compensation Event occurs or

a Variation is issued which makes it impossible for completion to be achieved by the Intended

Completion Date without the Bidder taking steps to accelerate the remaining work and which

would cause the Bidder to incur additional cost.

28.2. The Engineer shall decide whether and by how much to extend the Intended Completion Date

within 35 days of the Bidder asking the Engineer for a decision upon the effect of a

compensation event or Variation and submitting full supporting information. If the Bidder has

failed to give early warning of a delay or has failed to cooperate in dealing with a delay, the

delay by this failure shall not be considered in assessing the new Intended Completion Date.

28.3. The Engineer shall within 14 days of receiving full justification from the bidder for extension

of Intended Completion Date refer to the Employer his decision. The employer shall in not

more than 21 days communicate to the engineer the acceptance or otherwise of the Engineer’s

decision. If the employer fails to give his acceptance, the Engineer shall not grant the

extension and the bidder may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1. The Engineer may instruct the Bidder to delay the start or progress of any activity within the

31. Management Meetings

31.1. Either the Engineer or the Bidder may require the other to attend a management meeting. The

business of a management meeting shall be to review the plans for remaining work and to

deal with matters raised in accordance with the early warning procedure.

31.2. The Engineer shall record the business of management meetings and is to provide copies of

his record to those attending the meeting and to the Employer. The responsibility of the parties

for actions to be taken is to be decided by the Engineer either at the management meeting or

after the management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1. The Bidder is to warn the Engineer at the earliest opportunity of specific likely future events

or circumstances that may adversely affect the quality of the work, increase the Contract price

or delay the execution of works. The Engineer may require the bidder to provide an estimate

of the expected effect of the future event or circumstance on the contract price and completion

date. The estimate is to be provided by the Bidder as soon as reasonably possible.

32.2. The Bidder shall cooperate with the Engineer in making and considering proposals for how

the effect of such an event or circumstance can be avoided or reduced by anyone involved in

the work and in carrying out any resulting instruction of the Engineer.

C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1. Defect liability period: The contractor shall be responsible to make good and remedy at his

own expense any defect which may develop or may be noticed before the period mentioned

hereunder from the certified date of completion. The Engineer in charge shall give the

contractor a notice in writing about the defects and the contractor shall make good the same

within 15 days of receipt of the notice. In the case of failure on the part of the contractor, the

Engineer- in-charge may rectify or remove or re-execute the work at the risk & cost of the

contractor. The Engineer-in-charge shall be entitled to appropriate the whole or any part of

the amount of security deposit towards the expenses, if any, Incurred by him in rectification,

removal or re-execution. The Defects Liability period for the said work is 02 years from the

completion of successful trail run of 3 months after commnisioning work.

(A) For works Except Building

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be

Months from the certified date of completion.

(1) For works likes Check Dam/ Canal / Drainage / Road Structure tender amount from RS.

50,000 to 10,00,000, the defect liability period shall be 12 months from the certified date

(2) For work except likes Check Dam/ Canal / Drainage / Road Structure tender amount from

RS. 50,000 to 10,00,000, the defect liability period shall be 6 months from the certified

date of completion.

(1) For works likes Check Dam/ Canal / Drainage / Road Structure tender amount more than

RS. 10,00,000, the defect liability period shall be 3 Years from the certified date of

(2) For work except likes Check Dam/ Canal / Drainage / Road Structure tender amount from

RS. 10,00,000 to 1 Crore, the defect liability period shall be 12 months from the certified

date of completion.

For all works of tender amount more than RS. 1 Crore, the defect liability period shall be

3 Years from the certified date of completion.

(B) For Building works:-

For Building works of WRD, Follow the R&B Circular dated.03/12/2009

For original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user agency

following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be treated as

WRD Circular No Matas/102013/MICELL(K-1) dated 13/12/2013.

33.2. For Road works :

Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year from the date

(b) In case of widening of the road/strengthening of the road/bridge, the contractor shall have

to give four years free maintenance guarantee from the certified date of completion.

During this period the contractor shall visit the site every six months along with the

concerned Section Officer / Deputy Executive Engineer and will examine the work

already carried out in this contract like road work, jungle cutting, side shoulders, side

gutter, road furniture, patta etc. and will prepare Km. wise inspection report duly signed

by all concerned and any defect observed shall be done within 15 days by the contractor

at his risk and cost as per the direction of Engineer in charge. The contractor needs to do

videography of these visits and require to submit at the time of release of FMG. If B.T.

the surface during the maintenance period of 4 years is worn out then agency shall have

to provide renewal coating as per tender item as directed by the Engineer-in- charge. The

amount equivalent to 5% of each running bill shall be withheld and will be released after

the free maintenance guarantee period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank guarantee

pledged in the name of Executive Engineer after completion certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause for the

material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be withheld till the

miscellaneous items like earthwork in embankment / cutting for side shoulders, side

gutters, kilometer / indicator / guard stones, sign boards etc. are completed in all respect

by the contractor. After completion of the miscellaneous items, the above said 2%

withheld amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as per Govt.

letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing more than Rs.

(4) Setting up of adequate laboratory & deployment of quality engineers. The contractor shall

have to set up the laboratory with adequate equipment. Till the setting up of adequate

laboratory is completed & reported of this to the engineer (subject to due verification by

engineer’s representative) by contractor in writing, Rs.2,00,000/- shall be withheld. The

qualified quality Engineer shall be deployed exclusively for this contract by the

contractors. If quality Engineer is not deployed by contractor within one month after the

date of work order, the amount equivalent to Rs.20,000 per month shall be recovered till

the actual deployment of quality engineer. The amount so recovered towards the

deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/2006/35/C,

dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk and cost,

the existing lane(s) of the road so that the traffic worthiness and safety thereof are at no

time materially inferior as compared to their condition 10 (ten) days prior to the date of

the Agreement, and shall undertake the necessary repair and maintenance works for this

purpose; provided that the Contractor may, at his cost, interrupt and divert the flow of

traffic if such interruption and diversion is necessary for the efficient progress of works

and conforms to Good Industry Practice; provided further that such interruption and

diversion shall be undertaken by the Contractor only with the prior written approval of

the Executive Engineer which approval shall not be unreasonably withheld. For the

avoidance of doubt, it is agreed that the Contractor shall at all times be responsible for

ensuring safe operation of the road.

33.3. The Engineer shall check the Contractor’s work and notify the Contractor of any defects that

are found. Such checking shall not affect the Contractor’s responsibilities the Engineer may

instruct the Contractor to search for a Defect and to uncover and test any work that the

Engineer considers may have a Defect.

34.1. If the engineer instructs the Bidder to carry out a test not specified in the Specification to

check whether any work has a Defect and the test shows that it does, the Bidder shall pay for

the test and any samples. If there is no defect the test shall be a Compensation Event.

34.2. 1% of the amount of work done for works upto Rs. 10 crore of estimate cost should be

deducted from R.A. Bill of the bidder for testing the quality of material workmanship.Whereas

for estimated cost of works more than 10 crore, the charges for testing of quality of material

workmanship shall be deducted from R.A. bill of bidder as per actual charges. As Per GoG

NWRWS & K Department’s Circular No. PARCH/132023/401/MICELL Dated: 05/10/2023

34.3. Agency has to establish testing laboratory on site for the various test to be carried out in the

work for this purpose agency shall construct a pukka laboratory building with all facility on

site at location specified by the engineer in charge.

35. Correction of defects

35.1. The engineer shall give notice to the Bidder of any defects before the end of the defects

Liability Period, which begins at Completion and is defined in the Contract Data. The Defects

Liability Period shall be extended for as long as Defects remain to be corrected.

35.2. Every time notice of a Defect is given, the Bidder shall correct the notified defect within the

length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1. If the Bidder has not corrected a defect within the time specified in the Engineer’s notice, the

Engineer will assess the cost of having the Defect corrected, and the Bidder will pay this

D. COST CONTROL

37. Bill of Quantities

37.1. The bill of Quantities shall contain items for the constructions, installation, testing and

commissioning work to be done by the Bidder.

37.2. The bill of Quantities is used to calculate the Contract price. The Bidder is paid for the quantity

of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities

38.1. The Engineer shall have power to make any alterations in or addition to the original

specifications , drawings, designs and instructions that may appear to him to be necessary or

advisable during the progress of the work and the bidder shall be bound to carry out the work

in accordance with any instruction in this connection which may be given to him in writing

signed by the Engineer and such alteration shall not invalidate the contract and any additional

work which the bidder may be directed to do in the manner above specified as part of the

work shall be carried out by the bidder on the same conditions in all respects on which he

agreed to do the main work and at the same rate as are specified in the tender for the main

Except that when the quantity of any item exceeds the quantity as in the tender by more than

130%, the bidder will be paid for the quantity in excess of 130%, at the rate entered in the

SOR of the year during which the excess in quantity is first executed.

39.1. All Variations shall be included in updated programmes produced by the Bidder.

40. Payments for Variations

40.1. If the additional or altered work includes any class of work for which no rate is specified in

this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the one involving

additional or altered class of work; where there are more than one comparable items, the item

of the contract which is nearest in comparison with regard to class or classes of the work

involved shall be selected and the decision of the Superintending Engineer as to the nearest

comparable item shall be final and binding on the bidder.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be carried

out at the rate entered in the Schedule of Rates of the division for the year in which the tender

was received, increased or decreased by the percentage by which the tender amount is more

or less as compared to the amount arrived at the rates in the “Schedule of Rates” of the

Division in the year in which the tender was received. If the Schedule of rates of the Division

does not contain all the items, the percentage increase or decrease of the tender shall be

calculated considering such items which were included in the “Scheduled Rates” of the

division for the year and for materials consumed on such item the rate to be charged would

be the basic rate taken into account for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be

carried out at the rate decided by the competent authorities on the basis of detailed rate

analysis after hearing the bidder before a Committee of two Superintending Engineers

stationed at the same place or the nearest place.

40.2. If the additional or altered work, for which no rate is entered in the “Schedule of Rates” of the

Division is ordered to be carried out before the rate is agreed upon, then the bidder shall within

seven days of the date of receipt by him of the order to carry out the work, inform the

Engineer-in-charge of the rate, which it is his intention to charge for such class of work and

if the Engineer in charge does not agree to this rates, he shall by notice in writing be at liberty

to cancel his order to carry out such class of work and arrange to carry it out in such manner

as he may consider it advisable, provided always that if the bidder shall commence work or

incur any expenditure in regard thereof before the rates shall have been determined as lastly

herein before mentioned, then in such cases he shall only be entitled to be paid in respect of

the work carried out or expenditure incurred by him prior to the date of the determination of

the rate as aforesaid according to such rate or rates as shall be fixed by the Engineer-in-charge.

In the event of the dispute, the decision of the Superintending Engineer of the Circle shall be

Where, however, the work is to be executed according to the designs, drawings and

specifications recommended by the bidder and accepted by the competent authority, the

alternation above referred to shall be within the scope of such designs, drawings and

specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion that

the increase in the cost occasioned by alterations bears to the cost of the original work and

the certificate of the Engineer-in-charge as to such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1. When the programme is updated, the bidder is to provide the engineer with an updated cash

42. Payment certificates.

42.1. The Bidder shall submit to the Engineer monthly statements of the estimated value of the

work completed less the cumulative amount certified previously.

42.2. The Engineer shall check the Bidder’s monthly statement within 14 days and certify the

amount to be paid to the Bidder after taking in to account any credit or debit for the month in

question in respect of materials for the works in the relevant amounts and under conditions

set forth in Sub-Clause 32.3 of the Contract Data (secured Advance).

42.3. The value of work executed shall be determined by the Engineer.

42.4. The value of work executed shall comprise the value of the quantities of the items in the Bill

of Quantities completed.

42.5. The value of work executed shall include the valuation of variations and compensation events.

42.6. The Engineer may exclude any item certified in a previous certificate or reduce the proportion

of any item previously certified in any certificate in the light of later information

43.1. Payments shall be adjusted for deductions for advance payments, retention, other recoveries

in terms of the contract and taxes at source, as applicable under the law. The Employer shall

pay the Bidder the amounts certified by the Engineer within 28 days of the date of each

43.2. Payment of GST (prevailing rates) on the amount payable under the contract to the Bidder

will be made by the Employer. Hence, it is the responsibility of the bidder to pay the GST to

the concerned Authority.

43.3. Items of the works for which no rate or price has been entered in will not be paid by the

Employer and shall be deemed covered by other rates and prices in the Contract. The payment

schedule shall be as follows:

a) For Project Work:

Milestone of contract

After Submission and Approval of Technical specification of

items mentioned in BOQ

2 On Supply of Material 60%

After Succussful completion of Installation, Testing and

Commissioning work

After Succesful Trail run of 03 months and after handing over of

site for Defect Liability Period

b) For Defect Liability Period: Performance Security and Additional performance

security(if any) will be released only after the successful completion of two years of

Defect liability period.

44. Compensation events

44.1. The following are compensation Events unless they are caused by the Bidder:

(a) The Employer does not give access to a part of the Site by the site Possession date stated

in Contract Data to the Bidder

44.2. In case of compensation event occurs and it prevents the work being completed beyond the

Intended Completion Date then Authority will approve EOT(Extension Of Time) with eligible

contractual price escalation.

45.1. The rates quoted by the Bidder must be inclusive of all taxes prevailing on due date of bid

submission except GST. However, any subsequent changes in the tax structure by

Government after due date of bid submission will be compensated (+/-) on availability or

submission of actual documentation. Bidder will have to intimate Engineer regarding changes

occurred in the tax structure after bid submission. If the bidder fails to provide such

information and if any financial obligation may arise due to change in tax structure, same will

be recovered from the bidder.

45.2. GST will be paid separately on the bills. Hence, it is the responsibility of the bidder to pay the

GST to the concerned Authority.

46. Currencies.

46.1. All payment shall be made in Indian Rupees.

47. Price Adjustment

48.1. The Employer shall retain from each payment due to Bidder the proportion stated in the

Contract Data until Completion of the whole of the Works.

48.2. On Completion of the whole of the Works half the total amount retained is repaid to the Bidder

48.2. On Completion of the whole of the Works half the total amount retained is repaid to the Bidder

and half when the Defects Liability Period has passed and the Engineer has certified that all

Defects notified by the Engineer to the Bidder before the end of this period have been

48.3. On completion of the whole works, the bidder may substitute retention money with an “on

demand” Bank guarantee.

In case, Bidder requests for refund of the Retention Money deducted by the Employer

under the provision of this clause, Employer shall consider the said request of the Bidder

provided that the refund hereunder shall be made in tranches of not less than 1% (One Percent)

of the Contract Price and Bidder furnishes an irrevocable and unconditional Bank guarantee

for an equal amount substantially in the format of Bank Guarantee for Performance Guarantee

enclosed with SBD and valid up to 60 day beyond the scheduled / extended Defects Liability

Period. On completion of the whole works, the bidder has however an option to submit a fresh

irrevocable and unconditional Bank Guarantee for an amount equal to 5% of the total value

of work executed substantially in the format of Bank Guarantee for Performance Guarantee

enclosed with SBD and valid up to 60 days beyond the Defect Liability Period and yet refund

the Retention Money Bank Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1. The Bidder shall pay liquidated damages to the Employer at the rate per day stated in the

Contract Data for each day that the Completion Date is later than the Intended Completion

Date (for the whole works or the milestone as stated in the Contract Data). The total amount

Date (for the whole works or the milestone as stated in the Contract Data). The total amount

of liquidated damages shall not exceed the amount defined in the Contract Data. The

Employer may deduct liquidated damages from payment due to the Bidder. Payment of

liquidated damages does not affect the Bidder’s liabilities.

49.2. If the Intended Completion Date is extended after liquidated damages have been paid, the

Engineer shall correct any overpayment of liquidated damages by the Bidder by adjusting the

next payment certificate. The Bidder shall not be entitled for any interest on the over payment

calculated from the date of payment to the date of repayment.

49.3. If the bidder fails to comply with the time for completion as stipulated in the tender, then the

bidder shall pay to the employer the relevant sum stated in the Contract Data as Liquidated

damages for such default and not as penalty for everyday or part of day which shall elapse

between relevant time for completion and the date stated in the taking over certificate of the

whole of the works on the relevant section, subject to the limit stated in the Contract Data.

The employer may, without prejudice to any other method of recovery deduct the

amount of such damages from any monies due or to become due to the bidder. The payment

or deduction of such damages shall not relieve the bidder from his obligation to complete the

works on from any other of his obligations and liabilities under the contract.

49.4. If, before the Time for Completion of the whole of the Works or, if applicable any Section, a

Taking Over Certificate has been issued for any part of the Works or of a Section, the

liquidated damages for delay in completion of the remainder of the Works or of that Section

shall, for any period of delay after the date stated in such Taking-Over-Certificate, and in the

absence of alternative provisions in the Contract, be reduced in the proportion which the value

of the part so certified bears to the value of the whole of the Works or Section, as applicable.

The provisions of this Sub-clause shall only apply to the rate of liquidated damages and shall

not affect the limit thereof.

50.1. If the contractor achieves completion of the whole of the works prior to the intended

Completion Date prescribed in Contract Data the Employer shall pay to the contractor a sum

stated in Contract Data as bonus for every completed month but subjected to maximum

amount as stated in Contract Data; which shall elapse between the date of completion of

all items of works as stipulated in the contract, including variations ordered by the Engineer

and the time prescribed in Clause

50.2. Bonus shall be paid only to works amounting to above INR 5 crore with time limit of the

works is equal or more than 6 months. The bonus would be paid as under

% of Initial Contract

% of Time Saved Price entitled for

Less than 10% 0%

51. Advance Payment

51.1. The Employer shall make advance payment (not to be paid less than two installments except

in special circumstances for which the reason to be Recorded in writing) to the Contractor of

the amounts stated in the Contract Date by the date stated in the Contract Date, against

provision by the Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amounts and currencies equal to be at least 110% of the advance

payment. The guarantee shall remain effective until the advance payment has been repaid, but

the amount of the guarantee shall be progressively reduced by the amounts repaid by the

Contractor. The Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2. The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The Contractor shall

demonstrate that advance payment has been used in this way by supplying copies of invoices

or other documents to the engineer.

51.3. The advance payment shall be repaid by deduction proportionate amount from payments

otherwise due to the Contractor, following the schedule of completed percentages of the

Works on a payment basis. No account shall be taken of the advance payment or its repayment

in assessing valuations of work done, variations, price adjustments, Compensation Events, or

Liquidated damages.

52.1. The performance Security (including additional security for unbalanced bids) shall be

provided to the Employer no later than the date specified in the Letter of Acceptance and shall

be issued in an amount and form and by a bank or surety acceptable to the Employer, and

denominated in Indian Rupees. The performance Security shall be valid until a date 60 days

from the date of expiry of Defects Liability Period and the additional security for unbalanced

bids shall be valid until a date 28 days from the date of issue of the certificate of completion.

54. Cost of Repairs.

54.1. Loss or damage to the Works or Materials to be incorporated in the Works between the Start

date and the end of Defects Correction periods shall be remedied by the Bidder at the Bidder’s

cost if the loss or damages arises from the Bidder’s acts or omissions.

E. FINISHING THE CONTRACT

55.1. The Bidder shall request the Engineer to issue a Certificate of Completion of the works and

the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1. The Employer shall take over the Site and the Works within seven days of the Engineer issuing

a certificate of Completion.

57. Final Account

57.1. The Bidder shall supply to the Engineer a detailed final account of the total amount that the

57.1. The Bidder shall supply to the Engineer a detailed final account of the total amount that the

Bidder considers payable as full and final settlement of all claims under the Contract for items

before the end of the Defects Liability Period. The Engineer shall issue a Defect Liability

Certificate and certify any final payment that is due to the Bidder within 56 days of receiving

the Bidder's account if it is correct and complete. If it is not, the Engineer shall issue within

56 days a schedule that states the scope of the corrections or additions that are necessary. If

the Final Account is still unsatisfactory after it has been resubmitted, the Engineer shall decide

on the amount payable to the Bidder and issue a payment certificate, within 56 days of

receiving the Bidder’s revised account.

57.2. If reversal in characteristic of tender (L1 becoming L2) on account of excesses and savings in

final account is observed, the Engineer/Employer shall be at liberty to restrict the final

payment of BOQ items to the lowest amount evaluated of the bids considering the final

quantities and the rates quoted including the rebates if any. Payment of variation items shall

however be made at the rates approved by the Employer, within 90 days from the physical

completion of work.

58. Operating and Maintenance Manuals

58.1. If “as built” drawings and/or operating and maintenance manuals are required, the Bidder

shall supply them by the dates stated in the Contract Data.

58.2. If the Bidder does not supply the Drawings and/or manuals by the dates stated in the Contract

Data, or they do not receive the Engineer’s approval, the Engineer shall withhold the amount

stated in the Contract Data from payments due to the Bidder.

59. Termination

59.1. The Employer or the Bidder may terminate the Contract if the other party causes a

fundamental breach of the Contract.

59.2. Fundamental breaches of Contract include, but shall not be limited to the following:

(1) The bidder stops work for 28 Days when no stoppage of work is shown on the current

programme and the stoppage has not been authorized by the Engineer

(2) The Engineer instructs the Bidder to delay the progress of the Works and the instructions

is not withdrawn within 28 Days;

(3) The Employer or the Bidder is made bankrupt or goes into liquidation other than for a

reconstructions or amalgamation

(4) A payment certified by the Engineer is not paid by the Employer to the Bidder within

days of the date of the Engineer’s certificate

(5) The Engineer gives Notice that failure to correct a particular Defect is a fundamental

breach of Contract and the Bidder fails to correct it within a reasonable period of time

determined by the Engineer;

(6) The Bidder does not maintain a security which is required;

(7) The Bidder has delayed the completion of works by the number of days for which the

maximum amount of liquidated damages can be paid as defined in the Contract Data; and

(8) If the Bidder, in the judgment of the Employer has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering, giving,

receiving or soliciting of anything of value to influence the action of a public official in the

procurement process or in contract execution. “Fraudulent practice” means a

misrepresentation of facts in order to influence a procurement process or the execution of a

contract to the detriment of the borrower, and includes collusive practice among Bidders (prior

to or after bid submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the Borrower of the benefits of free and open competition.

59.3. When either party to the Contract gives notice of a breach of contract to the Engineer for a

cause other than those listed under Sub Clause 59.2 above, the Engineer shall decide whether

the breach is fundamental or not.

59.4. Notwithstanding the above, the employer may terminate the Contract for convenience.

60. Payment upon Termination

60.1. If the Contract is terminated because of a fundamental breach of Contract by the Bidder, the

Engineer shall issue a Certificate for the value of the work done less advance payments

received up to the date of the issue of the certificate, less other recoveries due in terms of the

contract, less taxes due to deducted at source as per applicable law and less the percentage to

apply to the work not completed as indicated in the Contract Data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any payment due

Damages shall not apply. If the total amount due to the Employer exceeds any payment due

to the Bidder the difference shall be a debt payable to the Employer.

60.2. If the Contract is terminated at the Employer’s convenience or because of a fundamental

breach of Contract by the Employer, the Engineer shall issue a certificate for the value of the

work done, the cost of balance material brought by the bidder and available at site, the

reasonable cost of removal of equipment, repatriation of the Bidder’s personnel employed

solely on the works, and the Bidder’s cost of protecting and securing the Works and less

advance payment received up to the date of the certificate, less other recoveries due in terms

of the contract and less taxes due to deducted at source as per applicable law.

61.1. All materials on the Site, Plant Equipments, Temporary Works and Works are deemed to be

property of the Employer, if the Contract is terminated because of a Bidder’s default.

62. Release from Performance

62.1. If the Contract is frustrated by the outbreak of war of by any other event entirely outside the

control of either the Employer or the Bidder the Engineer shall certify that the Contract has

been frustrated. The Bidder shall make the Site safe and stop work as quickly as possible after

receiving this certificate and shall be paid for all work carried out before receiving it and for

any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Bidder shall, unless otherwise provided in the Contract, make his own arrangements

for the engagement of all staff and labour, local or other, and for their payment of housing,

feeding and transport.

The Bidder shall, if required by the Engineer, deliver to the Engineer a return in detail,

in such form and at such intervals as the Engineer may prescribe, showing the staff and the

numbers of the several classes of labour from time to time employed by the Bidder on the site

and such other information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Bidder and his sub- bidder shall abide at all times

by all existing labour enactments and rules made thereunder, regulations, notification and bye

laws of the State or central Government or local authority and any other labour law (including

rules), regulations, bye laws that may be passed or notifications that may be issued under any

labour law in future either by the State or the Central Government or the local authority.

Salient features of some of the major labour laws that are applicable to the construction

industry are given below. The Bidder shall keep the Employer indemnified in case any action

is taken against the Employer by the competent authority on account of contravention of any

of the provisions of any Act or rules made thereunder, regulations or notifications including

amendments. If the Employer is caused to pay or reimburse, such amounts as may be

necessary to cause or observe, or for observance of the provisions stipulated in the

notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the part of

the Bidder, the Engineer/employer shall have the right to deduct any money due to the Bidder

including his amount of performance security. The Employer/Engineer shall also have the

right to recover from the Bidder any sum required or estimated to be required for making good

the loss or damage suffered by the Employer.

The employees of the Bidder and the Sub-Bidder in no case shall be treated as the

employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE

TO ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS

A) Workmen Compensation Act 1923:-

The Act provides for compensation in case of injury by accident arising out of and during the

course of employment.

B) Payment of Gratuity Act. 1972:-

Gratuity is payable to an employee under the Act on satisfaction of certain conditions on

separation if an employee has completed 5 years’ service or more on death, the rate of 15 days

wages for every completed year of service. The Act is applicable to all establishments

employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:-

The Act Provides for monthly contributions by the employer plus workers @ 10% or 8.33%.

The benefits payable under the Act are:

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :-

The Act provides for leave and some other benefits to women employees in case of

confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970:

The Act provides for certain welfare measures to be provided by the Bidder to contract labour

and in case the Bidder fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of Registration and

the Bidder is required to take license from the designated Officer. The Act is applicable to the

establishments or Bidder of Principal Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :-

The Employer is supposed to pay not less than the Minimum Wages fixed by appropriate

Government as per provisions of the Act, if the employment is a scheduled employment.

Construction of Building, Roads, and Runways are scheduled employment.

G) Payments of wages Act 1936:-

It lays down as to by what date the wages are to be paid, when it will be paid and what

deductions can be made from the wages of the workers.

H) Equal remunerations Act 1979 :-

The Act provides for payment of equal wages for work of equal nature to Male and Female

workers and for not making discrimination against female employees in the matter of transfer,

training and promotions etc.

I) Payments of Bonus Act 1965:-

The Act is applicable to all establishments employing 20 or more employees. The Act

provides for payments of annual bonus subject to a minimum of 8.33% of wages and

maximum of 20 % of wages to employees drawing Rs. 3500/- per month or less. The bonus

to be paid to employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not apply to certain

establishments. The newly set-up establishments are exempted for five years in certain

circumstances. Some of the State Governments have reduced the employment size from 20 to

10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :-

The Act lays down the machinery and procedure for resolutions of Industrial disputes, in

what situations a strike or lock-out becomes illegal and what are the requirements for laying

off or retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :-

It is applicable to all establishments employing 100 or more workmen (employment size

reduced by some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on matters provided in

the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:-

The Act lays the procedure for registration of trade unions of workmen and employers. The

Trade Unions registered under the Act have given certain immunities from civil and criminal

M) Child Labour (Prohibition & Regulation Act 1986 :-

The Act prohibits employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other occupations and

processes. Employment of Child labour is prohibited in Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of service)

The Act is applicable to an establishment which employs 5 or more inter-state migrant

workmen through an intermediary (who has recruited workmen in one state for employment

in the establishment situated in another state).The inter-state migrant workmen, is an

establishment to which this Act becomes applicable, are required to be provided certain

facilities such as housing, medical aid, traveling expenses from home up to the establishment

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:-

All the establishments who carry on any building or other constructions work and employ

or more workers are covered under this Act. All such establishments are required to pay cess

at the rate not exceeding 2% of the cost of construction as may be modified by the government.

The Employer of the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid facilities,

Ambulance, Housing accommodations for workers near the workplace etc. The Employer to

whom the Act applies has to obtain a registration certificate from the Registering Officers

appointed by the Government.

P) Factories Act 1948 :-

The Act lays down the procedure for approval of plans before setting up a factory, health and

safety provisions, welfare provisions, working hours, annual earned leave and rendering

information regarding accidents or dangerous occurrences to designated authorities. It is

applicable to premises employing 10 persons or more with aid of power or 20 or more persons

without the aid of power engaged in the manufacturing process.

Q) Royalty charges–

The bidder shall pay the royalty to the competent authority as per rule. The royalty charges

paid shall be borne by the bidder and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from time to time shall

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act1981

3. Environmental (Protection) Act

The bidder must commit to adopting Environmental management plan for best energy

use, waste management, the reduction of pollution as in EMS (Environmental Management

system) ISO-14001-2015

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Bidder is of the view that a decision taken by the Engineer was either outside the

authority given to the Engineer by the Contract or that the decision was wrongly taken, the

decision shall be referred to Superintending Engineer, Electrical & Mechanical Circle,

Vadodara(Higher Authority) within 14 days of the notification of the Engineer's decision.

If the issue is not resolved, any party can refer the matter for conciliation within 15 days from

the decision given by the Superintending Engineer, Electrical & Mechanical Circle,

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of the

Superintending Engineer, Electrical & Mechanical Circle, Vadodara, both the parties

have to refer to the concerned Chief Engineer(E&M), Vadodara for the conciliation

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the decision

of the Superintending Engineer, Electrical & Mechanical Circle, Vadodara, both

parties have to refer to the Sardar Sarovar Narmada Nigam H.O., Block No.

Gandhinagar, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, bidder may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the Bidder fails to

refer a claim / dispute to the Higher Authority within 14 days of the notification of the

Engineer's decision, the Bidder shall not be entitled to any additional payment/claim if he

doesn’t follow the above sequence in stipulated time. However, during such period, he would

not stop the work in any case.

THIS PAGE HAS BEEN KEPT BLANK

THIS PAGE HAS BEEN KEPT BLANK

Item marked “N/A” do not apply to this Contract. respect To

1. The Employers is [CL.1.1]

Name: Executive Engineer, Electrical & Mechanical Division, Ekta

Nagar Address: 519, 5th floor, Administrative Building, Ekta

Nagar, Dist-Narmada

Email id: [email protected]

Name of authorized Representative (will be intimated later)

2. The Engineer is Executive Engineer, E&M Division, Ekta Nagar

Name of Authorized Representative: …………..

3. The Defects Liability Period is 02 years from the date of completion. [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice to [CL.1.1]

proceed with the work.

5. The Intended Completion Date for the whole of the works is 7 days ( [CL.1.1, 17& 2 ]

for completion of SITC work) and 02 Years of Defect Liability

Period with the following milestones:

Physical works to be completed Period from the start date

Milestone1 i.e. 25% …. Days

Milestone2 i.e. 50% …. Days

Milestone3 i.e. 75% …. Days

Milestone4 i.e. 100 % …. Days

6. The Site is located at Ektanagar, Ta- Garudeshwar, Dist-Narmada, [CL.1.1]

7. The name and identification number of the Contract [CL.1.1]

8. The Works consist of Supply, Installation, Testing and commissioning [CL.1.1]

of decorative lightings with 02 Years of Defect Liability Period at

Shoolpaneshwar Ghat.

10. The following documents also form part of the Contract: [CL.2.3(9)]

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price. [CL.7.1]

14. The Schedule of Other Bidders [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limited

to four. After each occurrence, the bidder will pay an additional

premium necessary to make insurance valid for four occurrences

17. Site Investigation report [CL.14]

18. The Site Possession dates shall commence from the date of issuance [CL.21]

of the Work Order.

19. The period for submission of programme for approval of the engineer [CL. 27.1]

shall be 03 days from the issue of Letter of Acceptance.

20. The period between program updates will be 07 days [CL. 27.3]

21. The amount to be withheld for late submission of an updated [CL. 27.3]

programme shall be Rs. …….Lacs

22. The following events shall also be Compensation Events Substantially [CL. 44]

adverse ground conditions encountered during the course of execution

of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring additional

mobilization by the bidder, e.g. ordinary soil to rock

(iii) Removal of unsuitable material like marsh, debris dumps, etc.

not caused by the bidder.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii)Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii)Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. Deleted [CL.47]

25. The proportion of payments retained (retention money) shall be 6% [CL. 48]

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for delay For Whole of work [CL.49]

in completion of works (1/2000)th of the Initial contract price, rounded

off to the nearest Thousand, per day.

For sectional Completion (wherever specified

In item 6 of Contract data) (1/2000)th of initial

contract price for #5 km Section, rounded off to

the nearest thousand per day.

27. Maximum limit of liquidated damages 10 percent of the Initial [CL.49]

For delay in completion work Contract Price rounded off to the nearest

31. Deleted [CL. 51.3]

33. The securities shall be for the following minimum amounts [CL. 52]

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs.

…………….. (to be decided after evaluation of the bid) as additional

security in terms of ITB Clause 29.5.

The standard form of Performance security acceptable to the

Employer shall be an unconditional Bank Guarantee of the type as

presented in Section 8 of the Bidding Documents.

34. The Schedule of Operating and maintenance Manuals…... [CL. 58]

35. The date by which “as– built” drawings (in scale as directed) in 2 [CL. 58]

sets {CL. 58} are required within 28 days of the issue of certificate

of completion of the whole or section of the work, as the case may

36. The amount to be withheld for failing to supply “as built” drawings [CL. 58]

by the Date required is Rs. ……….. Lakhs.

37. The following events shall also be fundamentals breach of contract: [CL. 59.2]

“The Bidder has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed [CL. 60]

representing the Employer’s additional cost for completing the

Works shall be 20 per cent.

TECHNICAL SPECIFICATION

Name of Work: Supply, Installation, Testing and Commissioning of decorative/facade lighting of

murals at Shoolpaneshwar Ghat, Ekta Nagar with two years of Defect liability period.

1. Project Intent:The facade lighting for the murals at Shoolpaneshwar Ghat aims to enhance the

visual character, artistic detailing, and cultural significance of the ghat through a carefully

integrated architectural lighting scheme. The lighting shall highlight the sculptural reliefs,

ornamental patterns, and mural surfaces while creating a visually appealing and cohesive

nighttime identity for the site.

1.1. The lighting strategy will combine linear wall washer lights, Strip lights, focused

Downlight/projector lights and Flood lights to achieve a balanced composition of uniform

facade illumination, selective artistic high lighting, and subtle accent lighting.

2. The key objectives are to:

2.1. Enhance mural visibility: Illuminate the carved and sculpted mural surfaces to reveal their

textures, depth, and craftsmanship.

2.2. Create visual hierarchy: Use linear wall washers for broad, uniform illumination and

Downlight/projectors,Flood light for selected sculptures and focal elements.

2.3. Integrate architectural lighting: Conceal fixtures and mounting hardware wherever

feasible to preserve the visual integrity of the facade during daytime.

2.4. Introduce decorative accents: Using Strip light selectively along approved architectural

outlines, borders, or designated mural elements to create visual continuity without

overpowering the artwork.

2.5. Establish a cohesive nighttime identity: Create a warm, welcoming, and culturally

appropriate ambience that complements the spiritual and architectural character of

Shoolpaneshwar Ghat.

2.6. Ensure durability and maintainability: Specify weather-resistant, energy-efficient lighting

equipment suitable for outdoor installation and the site's environmental conditions.

2.7. The Successful bidder shall have to do the work of SITC of decorative lightings at

Shoolpaneshwar Ghat, Ekta Nagar as per instruction of EIC. There may be possibility of

non- execution of any / all items. The repairing/replacement (if required) of the faulty

items is included in the cost. No additional payment shall be made for repairing of faulty

3. Major Considerations Specific to the Ghat:

3.1. Preservation of artwork: Fixtures and supports shall not damage mural finishes, carved

surfaces, or heritage-sensitive elements. Any drilling or fixing into the facade must be

3.2. Glare control: Light sources should not cause discomfort to visitors or direct glare towards

adjoining pedestrian areas, the river, or surrounding properties.

3.3. Visual restraint: Strip light should function as a secondary accent rather than the dominant

lighting element. The murals should remain the primary visual focus.

3.4. Environmental suitability: Select sealed fixtures, weather-resistant connectors, and

protected cable routes suitable for outdoor exposure, humidity, dust, and monsoon

3.5. Public safety: Install cables and equipment to avoid obstruction of pedestrian movement

and provide suitable protection against accidental contact or water ingress.

3.6. Maintenance access: Position drivers, junction boxes, and fixtures so that servicing can

be performed safely without disturbing completed mural work.

3.7. Nighttime testing: Final fixture aiming and brightness levels should be approved on site

after sunset, when the full lighting composition can be evaluated.

3.8. The overall effect shall be warm, refined, visually coherent, and respectful of the cultural

setting of Shoolpaneshwar Ghat, transforming the mural facade into a prominent

nighttime feature while maintaining comfort, energy efficiency, and ease of maintenance.

4. SCOPE OF WORK: -

4.1. General Scope:

4.1.1. The scope of work shall comprise the Supply, installation, testing, and commissioning

of the facade lighting system for the murals at Shoolpaneshwar Ghat, with two years of

Defect Liability Period.

4.1.2.The lighting system shall comprise linear LED wall washers, LED Strip lights, and

focused LED Downlight/projector, LED Flood lights as mentioned in BOQ to enhance

the visibility, texture, sculptural details, and architectural character of the murals.

4.1.3.The scope shall also include the annual seasonal dismantling, removal, transportation,

safe storage, retrieval, reinstallation, testing, and recommissioning of all lighting

fixtures and associated equipment necessitated by the anticipated submergence of the

site during water releases from the Sardar Sarovar Dam.

4.1.4.All works shall be executed in accordance with the approved lighting design, technical

specifications, site conditions, applicable standards, and directions of the Engineer-in-

4.2. Time Limit for Completion:

4.2.1. The initial work, comprising the supply, installation, testing, and commissioning of the

complete facade lighting system, shall be completed within 7 (seven) calendar days from

the date of commencement or issuance of the work order, as specified in the contract.

4.2.2.The contractor shall mobilise adequate manpower, materials, tools, equipment, and

resources to ensure completion within the stipulated period.

4.2.3.The Two Years of Defect Liability Period shall commence from the date of successful

Completion of Three Months of Trial Period after commissioning and acceptance of the

lighting installation, unless otherwise specified in the contract.

4.3. Supply and Installation:

The contractor shall undertake the following activities:

4.3.1.Conduct a site inspection and verify the dimensions of the mural facade, mounting

locations, electrical supply arrangements, cable routes, and site-specific constraints.

a) Prepare and submit the lighting layout, fixture schedule, technical specifications,

electrical load calculations, mounting details, and control arrangements for

approval by the Engineer-in-Charge.

b) Supply and install outdoor-rated linear LED wall washers for uniform illumination

of the mural facade and enhancement of its texture and sculptural depth.

c) Supply and install LED strip lights at approved locations to highlight selected

architectural outlines, borders, and decorative features.

d) Supply and install adjustable LED Downlight/projector lights to accentuate

prominent sculptures, relief work, and designated focal elements.

e) Supply and Install cylindyical Flood lights to highlight architectural pillars.

f) Provide all necessary drivers, power supplies, brackets, supports, mounting

accessories, waterproof connectors, junction boxes, conduits, cables, glands,

electrical protection devices, and other accessories required for a complete and

functional installation.

g) Providing scaffolding, erection and dismantling of scaffolding, suitable working

platforms, access ladders, guardrails, toe boards, safety nets wherever required,

full-body safety harnesses with suitable anchorage and lifelines, fall protection

systems, warning signs, barricading, and all necessary safety arrangements for

working at a height of approximately 9.0 metres. Lifting and handling equipment,

material hoisting arrangements, welding equipment, necessary fasteners,

accessories, labour, tools, tackles, transportation, installation, and all incidental

works required for safe and proper execution of the work at the specified height.

h) Ensure that the fixtures and associated electrical equipment are suitable for

outdoor exposure, with appropriate ingress protection, corrosion resistance,

thermal management, and electrical safety provisions.

i) Ensure that installation does not damage the mural surfaces, architectural finishes,

or completed civil works.

4.4. Electrical Works, Controls and Commissioning

a) The contractor shall provide all necessary electrical connections from the

designated power supply point to the lighting fixtures, including circuit protection,

earthing, isolation, and associated accessories.

b) Separate switching or control arrangements shall be provided for wall washers,

Strip light lights,flood lights and downlight/projector lights wherever practicable.

c) Upon completion, the contractor shall test all fixtures, drivers, wiring, control

systems, and protective devices. Nighttime focusing and adjustment shall be

undertaken to achieve the approved lighting effect while minimising glare and

unwanted light spill.

d) The complete installation shall be demonstrated to the Engineer-in-Charge and

commissioned only after obtaining the requisite approval.

4.5. Seasonal Dismantling and Removal of Lighting Fixtures

Considering the anticipated submergence of Shoolpaneshwar Ghat during water

releases from the Sardar Sarovar Dam, the contractor shall undertake the seasonal

dismantling and removal of all lighting fixtures and associated vulnerable electrical

equipment every year during the period commencing from the second week of July

and extending through the first week of October, or earlier whenever directed by

the competent authority.

The contractor shall:

a) Prepare a seasonal dismantling and protection plan identifying all equipment

requiring removal and the proposed sequence of operations.

b) Disconnect, dismantle, and remove all designated lighting fixtures, Strip light

systems, downlight/projectors,flood lights, drivers, power supplies, connectors,

and other vulnerable equipment before anticipated submergence.

c) Complete removal sufficiently in advance of water release, as directed by the

Engineer-in-Charge and in accordance with official advisories and site-access

d) Undertake dismantling safely, ensuring electrical isolation and preventing damage

to the murals, mounting arrangements, wiring, and associated civil works.

e) Label, inventory, pack, transport, and store the dismantled equipment at a secure,

dry location approved by the Engineer-in-Charge.

f) Maintain records of all equipment removed, its condition at the time of removal,

and its subsequent storage and retrieval.

g) Protect permanent mounting arrangements and any infrastructure not removed

from foreseeable damage due to water ingress, debris, corrosion, or other flood-

related conditions, wherever technically feasible.

h) Ensure that no lighting fixture or vulnerable electrical equipment remains exposed

to anticipated submergence when removal is required.

All expenses associated with the annual dismantling, packing, transportation,

storage, retrieval, and reinstallation shall be included in the contract price unless

specifically provided otherwise in the contract.

4.6. Reinstallation and Restoration After the Flood Season

After the recession of water and upon the site being declared safe and accessible by

the competent authority, the contractor shall undertake the reinstallation and

restoration of the lighting system.

The scope shall include:

a) Inspection of the site, mural facade, mounting arrangements, cable routes, and

electrical infrastructure before recommencement of work.

b) Retrieval of all stored equipment and inspection of its physical and electrical

c) Cleaning, servicing, and replacement of defective components as required under

the Defect Liability Period provisions.

d) Reinstallation of fixtures at their approved locations, including secure mounting,

alignment, reconnection, and restoration of weatherproofing.

e) Testing of electrical continuity, insulation, earthing, protection devices, control

systems, and functional operation, as applicable.

f) Nighttime focusing and adjustment of fixtures to restore the approved lighting

g) Recommissioning and demonstration of the complete lighting system to the

Engineer-in-Charge.

h) Submission of records confirming completion of the seasonal reinstatement and

successful restoration of the lighting system.

The annual dismantling and reinstallation cycle shall be carried out throughout the

entire two years of Defect Liability Period, subject to the actual water-release

schedule, safety instructions, and site-access conditions.

4.7. Two Years of Defect Liability Period:

The contractor shall be responsible for the Defect Liability Period (DLP) of two (2)

years for the complete decorative lighting installation, commencing from the date

of successful completion of the three-month trial operation period and formal

acceptance of the installation by the Engineer-in-Charge (EIC), or from such other

date as may be specified in the contract. During the DLP, the contractor shall ensure

the proper functioning, safety, reliability, and aesthetic appearance of the complete

decorative lighting installation and shall undertake comprehensive maintenance and

rectification of defects in accordance with the terms and conditions of the contract.

The scope of maintenance and defect rectification shall include, but not be limited

to, the following:

a) Routine inspection, cleaning, testing, adjustment, and servicing of all lighting

fixtures and associated equipment to ensure satisfactory performance

throughout the DLP.

b) Inspection, maintenance, and repair of linear LED wall washers, LED Strip

lights, downlights/projector lights, LED drivers, power supplies, wiring,

junction boxes, connectors, control equipment, mounting accessories, and

other components forming part of the decorative lighting installation.Fault

diagnosis and rectification of defects affecting the safe and satisfactory

operation of the lighting system.

c) Diagnosis and rectification of faults, failures, and defects affecting the safe,

reliable, and satisfactory operation of the lighting system.

d) Repair or replacement, at no additional cost to the Nigam, of failed or defective

lighting fixtures, LED modules, drivers, power supplies, connectors, control

equipment, and other components covered under the contract, including

associated labour and incidental expenses.

e) Inspection and maintenance of mounting brackets, supports, electrical

connections, cable protection, weatherproofing, and associated accessories to

ensure structural stability, electrical safety, and protection against outdoor

environmental conditions.

f) Seasonal dismantling, identification, packing, transportation, safe storage,

retrieval, reinstallation, testing, and recommissioning of lighting fixtures and

associated equipment, as specified in Clause 4.5 of the tender document. All

such activities shall be carried out in coordination with the EIC, without

causing damage to the equipment or the existing structures.

g) Deployment of suitably qualified and experienced personnel, along with the

necessary tools, testing instruments, lifting equipment, and other resources

required for preventive maintenance, emergency fault rectification, seasonal

dismantling, storage, reinstallation, and restoration of the lighting system.

h) Maintenance of an updated inventory of equipment and records of inspections,

preventive maintenance, breakdowns, repairs, replacements, seasonal

dismantling, storage, and reinstallation.

i) Rectification of faults within the response and restoration periods stipulated by

the Engineer-in-Charge or specified in the contract.

j) Ensuring that the complete decorative lighting installation remains safe,

functional, and aesthetically satisfactory throughout the entire DLP, subject to

the terms and conditions of the contract.

k) Submission of periodic maintenance reports and annual records of the

condition and performance of the lighting system.

l) All defects attributable to defective materials, workmanship, improper

installation, or non-compliance with the approved technical specifications shall

be rectified by the contractor at no additional cost to the Nigam. The contractor

shall also be responsible for any consequential damage to the installation

arising from such defects, to the extent attributable to the contractor under the

The Defect Liability Period shall cover all labour, supervision, consumables,

routine servicing, covered replacement components, transportation, storage,

seasonal dismantling and reinstallation, testing, and recommissioning, unless

otherwise expressly stipulated in the contract.

4.8. Safety and Protection of the Site

a) The contractor shall comply with all applicable safety requirements and

instructions issued by the Engineer-in-Charge and the competent authorities.

b) All activities involving electrical equipment, work at height, dismantling,

transportation, storage, and reinstallation shall be undertaken using suitable

tools, protective equipment, and qualified personnel.

c) No work shall be undertaken during unsafe flood conditions or in contravention

of official water-release, evacuation, or site-access instructions.

d) The contractor shall take adequate precautions to prevent electric shock,

accidental damage, falling objects, water ingress, and damage to the mural

4.9. Deliverables and Documentation

The contractor shall submit the following documents:

a) Approved lighting layout, fixture schedule, and technical specifications.

b) Product data sheets, warranty documents, and equipment details.

c) Electrical test reports and commissioning records.

d) As-built drawings, circuit identification details, and operating instructions.

e) Equipment inventory and records of seasonal dismantling, transportation, and

f) Reinstallation, testing, and recommissioning records following each seasonal

g) Periodic preventive and breakdown maintenance reports throughout the

contract period.

h) Details of repairs, replacements, and corrective actions undertaken.

i) Final handover documentation and updated asset inventory at the end of the

contract period.

4.10.Commercial and Contractual Conditions

a) The contract price shall include all costs associated with design, supply,

installation, testing, commissioning, and two years od Defect Liability Period,

including annual seasonal dismantling and reinstallation, unless separately

itemised in the approved schedule of quantities.

b) The contractor shall be responsible for damage arising from negligence,

improper dismantling, inadequate packing or storage, failure to comply with

approved procedures, or improper reinstallation, in accordance with the

contract conditions.

c) Responsibility for exceptional flood events or damage occurring despite

compliance with approved removal and storage procedures shall be governed

by the specific risk-allocation provisions of the contract.

d) Any change in design, scope, or quantities shall be dealt with in accordance

with the applicable contractual provisions.

e) The contractor shall coordinate with the Engineer-in-Charge and other agencies

operating at the site to avoid obstruction, damage, or unsafe working

f) The seasonal removal and restoration obligations shall remain applicable for

each relevant season falling within the two years of Defect Liability Period,

including any partial season covered by the contract, as specified in the

4.11.Completion and Performance Requirements

The contractor shall ensure:

 Completion of the initial installation, testing, and commissioning within *7

calendar days*.

 Proper Defect Liability Period of the complete facade lighting system for *Two

Years* following acceptance, as stipulated in the contract.

 Timely annual removal of vulnerable lighting equipment before anticipated

 Secure storage and proper preservation of all dismantled equipment.

 Reinstallation, testing, and restoration of the lighting system after the site

becomes safe and accessible.

 Compliance with approved technical specifications, electrical safety

requirements, and instructions of the Engineer-in-Charge.

 The successful contractor shall maintain the lighting installation in a safe,

functional, and aesthetically satisfactory condition throughout the contractual

period, including the annual seasonal removal and reinstatement necessitated

by the submergence of Shoolpaneshwar Ghat.

 Tendering recommendation: In the Schedule of Quantities (BOQ), consider

clearly identifying the initial installation item separately from the two years of

Defect Liability Period. The DLP item should explicitly include all maintenance

and replacement obligations

 10% mandatory spares of luminaries to be maintained at site during the entire

Defect Liability period

 Bidder shall deploy personnel as required by the Project to ensure completion

of the work in accordance with the contract.

 It is mandatory for the Bidder to prepare detailed Electrical Drawings of the

Entire Installation indicating Main Panel, Junction Box/Distribution box, Power

cable, control cable, earthing, Cabling Work of Lighting Luminaires.

 All the electrical safety standard should be adhered during the execution of the

work. Appropriate ratings of RCCB/ELCB are must on all the circuits. All the

cables should be place in required PVC conduit and should have all the socket

having IP 65/IK10 category.

 All Panels shall be manufactured from CPRI approved vendors and IP

protection rating. All panels should be mounted with suitable concrete

foundation if required.

 The Bidder shall arrange, at their own cost, all tools, tackles, lifting machinery,

transport and the like required for execution of the work and shall provide all

materials, supervision, services, scaffolding and temporary lighting necessary

for completion of the work.

 The wires and cables used for the work of project should be without joint as far

as possible. In inevitable case, the joints should be properly tapped and insulated

with required connectors. The bidder shall be fully liable if there is an

occurrence of accident due to negligence.

 For laying of cables special care is to be taken to prevent sharp bending, kinking,

 The installation generally shall be carried out in conformity with relevant Indian

standards. Specification of and code of practices prevalent, Indian Electricity

Rules, 1956 and Indian Electricity Act. 1910 as amended from time to time.

 On the achieving maximum penalty, then SSNNL shall have the right to carry

out /complete the work by another agency at the risk & cost of Original

Contractor, and the original Contractor’s SD shall be forfeited.

 Transportation of manpower and materials are in the scope of bidder.

 TDS will be deducted as per prevailing rules and regulation of government.

 The quantity mentioned in the tender is indicative. There are possibilities for

increase or decrease in the item quantity as will be utilized during the execution

period of contract on as and when required basis.

 Bidder may visit and survey the site before participating in bidding process.

 The cost of site visit shall be borne by bidder only. SSNNL will provide Electric

supply point near to site location, bidder has to take electricity supply from it

with necessary arrangement of Electric wire, Electric Plug, etc

 Bidder shall be bound to follow the safety procedure as per Government norms

and ensure the safety of labour staff working under this work project.

 Bidder shall be bound to use standard materials and maintain work quality for

execution of work.

 Necessary certificate from electrical inspector will be taken by concern Agency

at the time of new installation if required.

 All cables switchgears, fittings with accessories etc must be ISI MARKED.

 All electrical panels shall be weatherproof, suitably protected against

unauthorized access, properly labelled, provided with suitable

incomer/outgoing protection, and kept accessible only to authorized personnel.

 The agency has to provide the manpower as per instruction from Engineer-in-

 The prices filled in should be inclusive of all applicable levies, transportation &

other unforeseen charges Excluding GST.

 The agency will be responsible for any kind of fatal/non-fatal accidence that

might occur on site during execution of the SITC work.

 However, on receiving the work order and upon commencement of work in any

of such fatal/non-fatal accidence occur on site due to electrocution or any of the

reason, then it will entire responsibility of the contractor to deal with any of the

legal proceedings which may arise, including police case, Court case,

compensation, insurance to the settle the matter. SSNNL will not the

responsible for any of such incidence which arises during the entire work,

(including SITC and Defect liability period.) after the commencement of the

 This Contract, its meaning and interpretation, and the relation between the

Parties shall be governed by the applicable Law of India and the State of

 Payments shall be made as per actual execution of items and as per payment

schedule finalised by department.

 Agency has to submit BIS, LM 79, IP 65/68 & LM 80 certificate of luminaries

and LED modules as applicable. Also, manufacturer have to utilize LED of

standard Make i.e., NICHIA/OSRAM/LUMILED/CITIZEN as mentioned in

the item description.

 The agency shall not deploy any person in connection with any activity under

the scope of this work, who is minor according to the Law.

 The agency shall not deploy any person whose age is more than 58 years.

 Any SSNNL property damage by the agency then the agency is responsible for

making good as before. The cost of damage items and repair of such damage

will be recovered from the agency.

 Agency has to follow strictly all the labour law.

 The agency shall provide Personal Protection Equipment PPE (Safety Shoes,

Helmet, Gloves, Life Jacket, Safety Belt, etc.) to its employees/labours. The

necessary equipment’s for electrical testing and maintenance should be

available at site at all time.

 The outdoor DBs, JBs, Controller Boxes are to be laid in such a way that they

should not cause eye sore to the beauty of the ghat at daytime.

 Where the cable shall laid on wall or structure, the cable shall be laid by using

GI Clamp of adequate strength and size. The maximum distance between

clamps shall not be more than 400mm. The cable shall run as straight as

possible. When the cable shall pass through wall/floor etc. GI/HDPE pipe

protection shall have to be given.

 Where cable shall be laid through HDPE/PVC/GI/Hume pipe, care should be

taken to avoid mechanical damages to the cable.

 Cables should be handled carefully during installation to prevent mechanical

injury to the cables. Ends of cables leaving trenches should be coiled and

provided with a protective pipe or cover, until such times, the final terminations

to the equipment are completed.

 The persons employed shall be well aware by electric equipment. Any damage

to electric equipment due to faulty operation by operator or mismanagement of

agency shall become responsibility of the agency.

 The agency shall make its own arrangement for camp equipment, all tools, torch

with cells, lathis, umbrella, rain coat, footwear, safety equipment, dress, safety

equipment for deployed person etc. for their personnel at it's own cost.

 The contractor shall have to take all necessary steps and precautions to safe

guard the lives of the men working on site as well as any third-party person and

any of the citizens.

 However, on receiving the work order and upon commencement of work in any

of such fatal/non-fatal accidence occur on site due to electrocution or any of the

reason, then it will entire responsibility of the contractor to deal with any of the

legal proceedings which may arise, including police case, Court case,

compensation, insurance to the settle the matter. SSNNL will not the

responsible for any of such incidence which arises during the entire work, after

the commencement of the work.

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