Supply, Installation, Testing & Commissioning of Universal Testing Machine (UTM)

technical bid/offer

Date & Time for opening of To be informed later through email

financial bid/offer (Will be informed only technically qualified bidders)

Bid Validity Period 90 days from the date of technical bid opening

Performance Security @5% of the total cost of contract

The I/c. Registrar

Institute of Infrastructure, Technology, Research And Management

Tender Inviting Authority Near Khokhra Circle, Maninagar (East),

Ahmedabad – 380026, Gujarat, India.

Contact No.: 079-67775430

INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT

NOTICE INVITING TENDER

Name of Tender : Inviting bids through e-Tender format for ‘Supply, Installation, Testing

& Commissioning of Universal Testing Machine (UTM)’ -reg.

The Institute of Infrastructure, Technology, Research And Management (IITRAM) has been established

by the Government of Gujarat as an Autonomous University and has been mandated to bring about

significant change in Engineering Education with respect to Technical and Managerial knowledge in

the area of Infrastructure.

The Institute offers Bachelor and Master of Technology programs in Civil Engineering, Mechanical

Engineering, and Electrical Engineering. The Institute also offers Ph.D. studies in various fields in Basic

Sciences, Engineering, Humanities and Social Sciences.

The Institute is located at Khokhara Circle (Nearby), Maninagar (East), Ahmedabad, Gujarat, India –

INSTRUCTIONS TO BIDDERS

1. The Institute of Infrastructure, Technology, Research And Management (IITRAM), Ahmedabad

invites bids for “Supply, Installation, Testing & Commissioning of Universal Testing Machine

(UTM)” under “Two bid system in e-Tender format”. Interested parties/bidders who wish to

participate in this e-Tender may obtain/download the tender documents from IITRAM’s website

i.e. www.iitram.ac.in or from (n)Procure portal i.e., https://educationtender.nprocure.com/. After

submission of online bid / offer at (n)Procure portal, the bidder(s) have to submit their technical

bid/offer documents through RPAD, Speed Post or in Person till the last date and time prescribed

for submission in this tender documents. Tender sent by other means will not be accepted in any

case. Hardcopy of Technical Bid Documents, Tender Fee, EMD (Bid Security) and other essential

documents should be submitted on or before 29/07/2026 till 17:00 Hrs in the office of the IITRAM

Room No. G2, Near Khokhara Circle, Maninagar (East), Ahmedabad-380026, Gujarat. Financial

bid is to be submitted in electronic form only at (n)Procure portal i.e.,

https://educationtender.nprocure.com/.

2. Manual bids/offers shall not be accepted.

3. The Eligibility Criteria to the tenderers of the tender are mentioned in SECTION- ‘B’ of the tender

4. The General T&Cs and Other Instructions for this tender are mentioned in SECTION- ‘C’ of the

tender documents.

5. The detailed ‘Schedule of Quantity & Items Description’ of the tendered item(s) are mentioned in

SECTION- ‘D’ of the tender documents.

6. The detailed format of ‘Financial Bid’ for the tendered item(s) for this tender is mentioned in

SECTION- ‘E’. The table of Financial Bid is stated for reference purposes only and please do

not disclose any price there at the time of submission of these tender documents. The Financial

Bid should be submitted online only at (n)Procure Portal.

7. Other relevant Annexure(s) for this tender is mentioned in SECTION- ‘F’.

8. Intending tenderers are advised to visit Institute’s website i.e. www.iitram.ac.in and (n)Procure

Portal, i.e., https://educationtender.nprocure.com/ regularly till closing date of submission of

tender for any corrigendum(s)/addendum(s)/amendment(s)/notice(s).

9. Anyone or more of the following action/commission/omission are likely to cause summarily

rejection of the bid/offer:

9.1 Any conditional bid(s).

9.2 Any bid without Tender Fee.

9.3 Any bid in which rates have not been quoted in accordance with the specified

formats/details as specified in the bid/offer documents.

9.4 Any effort by a bidder to influence the Institute in bid evaluation, bid comparison or

contract award decision.

9.5 Any bid(s) received with a period of validity shorter than 90 days.

10. Joint ventures with any other companies are not allowed.

11. Interested and eligible bidders/suppliers may obtain further information or clarification from the

IITRAM Office. Phone: 079-67775430; e-mail: [email protected]

12. In case the tender is cancelled, the tender fee will not be refunded to the bidder concerned.

ELIGIBILITY CRITERIA

1. The bidder should have valid PAN Card. Copy of PAN Card to be submitted.

2. The bidder should have valid GST Registration. Copy of GST Registration to be submitted.

3. The bidder has to submit (photocopies) last three years Income Tax Returns (ITRs).

4. Audited financial statements of last three financial years (i.e. 2023-24, 2024-25 & 2025-26)

demonstrating adequate turnover and financial capability.

5. The bidder has to submit (photocopies) the Firm Registration Certificate.

6. The bidder has to submit the Undertaking by Original Equipment Manufacturer (OEM) on OEM’s

letterhead (in original) as per ANNEXURE-IV.

7. Minimum 10 years of experience in manufacturing or supplying UTM systems. Appropriate proof

has to be submitted.

8. Submission of successful installation of similar type of UTMs at recognized institutions (IITs,

NITs, Central Universities), Laboratories, or Industries during the last 05 years. Performance

certificates or satisfactory completion certificates from previous customers.

9. The bidder has to submit the Tender Acceptance Letter on their letterhead (in original) as per

10. Tender Fee of Rs.5,900/- (Rupees Five Thousand Nine Hundred Only) and Earnest Money

Deposit (Bid Security) of Rs.2,25,000/- (Rupees Two Lakhs Twenty-Five Thousand Only).

11. If any bidder/supplier fails to meet any of the above eligibility criteria, he/she will be disqualified.

GENERAL TERMS AND CONDITIONS OF CONTRACT & TENDER PROCESS

1. The quoted price shall include taxes (if any), other levy payable, all freight, packing &

forwarding, transportation, loading & unloading, custom duty, excise duty & other duties, other

charges (if any) to supply the item(s)/goods at our site.

2. The rates quoted also shall include training, installation, commissioning, erection and

demonstration of the tendered items/goods at our site.

3. The items for which quotation/bid have been submitted must be in accordance with the

specifications given in SECTION-D.

4. The rates quoted by the firm shall be fixed for the duration of the CONTRACT and shall not

be subject to adjustment on any account.

5. The offer shall be valid up to 90 (ninety) days from the date of opening of technical bid/offer.

6. The tender is liable to be rejected if complete information is not given therein or if the

particulars and date (if any) asked for in the scheduled tender are not fully filled in. Particular

attention must be paid to delivery date and also to the particulars referred to in the condition of

7. Financial bids will be opened in online format for technically qualified bidders only.

8. The INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND

MANAGEMENT (IITRAM), Ahmedabad, is registered with the Department of Scientific and

Industrial Research (DSIR) for purposes of availing Customs Duty exemptions in terms of

Notfn. No. 51/96- Customs dt. 23.07.1996, amended by Notification No. 43/2017 dated.

30.06.2017, further amended by Notification No. 42/2022-Customs dated 13.07.2022,

Notification No.07/2024-Customs dated 29.01.2024; amended further vide Notification No.

38/2024-Customs dated 23rd July 2024 as amended from time to time for research purposes

only. This Registration is valid up to 31/03/2029.

9. Tenders not complying with the above T&Cs in this tender document are liable to be rejected

at the sole discretion of IITRAM without any further reference / communication.

10. This tender is not transferable.

11. This Institute reserves its right to choose, accept or reject any or all requests/deviations/offers,

in full or part and also reserves the right at any stage to reduce or increase the quantity and split

12. The bidder has to submit duly signed & stamped photocopy of following documents:

12.1 PAN Card of the firm

12.2 GST Registration Certificate of the firm

12.3 Last three years Income Tax Return (ITRs) of the firm

12.4 Audited financial statements of last three financial years (i.e. 2023-24, 2024-25 &

2025-26) demonstrating adequate turnover and financial capability.

12.5 Valid Firm Registration Certificate of the firm

12.6 Undertaking by Original Equipment Manufacturer (OEM) on OEM’s letterhead (in

original) as per ANNEXURE-IV

12.7 Tender Acceptance Letter on their letterhead (in original) as per ANNEXURE-II

12.8 Warranty certificate from Original Equipment Manufacturer (OEM) on OEM’s letter

head (in original)

12.9 Minimum 10 years of experience in manufacturing or supplying UTM systems.

Appropriate proof has to be submitted.

12.10 Submission of successful installation of similar type of UTMs at recognized institutions

(IITs, NITs, Central Universities), laboratories, or industries during the last 05 years.

Performance certificates or satisfactory completion certificates from previous

12.11 Submission of a list of installations with customer contact details for verification.

12.12 All relevant / required Annexure(s) / Documents mentioned at any place of this tender

13. Inspection: Pre-dispatch inspection at Bidders site or inspection after the delivery of goods, as

the case may be.

14. Inspection Charges @0.5% within Gujarat State and Inspection Charges @1% for outside

Gujarat State of the total order value, if required, should be borne by the bidder.

15. All or any Claim(s), dispute(s) or difference(s) arising out of or in with connection with this

agreement shall be subject to the jurisdiction of the Courts at Ahmedabad only.

16. If any civil work is required to be done for installation and commissioning of the ordered /

supplied item(s)/goods, then the supplier shall arrange the essential drawing. For this, prior

permission from IITRAM authority is required. The cost of such work is to be borne by the

17. Any loss or damage caused to the article in transit/installation/testing is to be made up by the

firm free of cost within period of 30 days.

18. Standard toolkit required for the item(s)/goods to be supplied.

19. If the firm is blacklisted by Central Government or State Government or any other Government

body, then the submitted tender will be rejected. It is essential for bidder / supplier to submit

ANNEXURE-III duly filled, signed, sealed & stamped manner in hardcopy, failing which the

tender will be summarily rejected.

20. The bidder should give a declaration as per ANNEXURE-V that none of his / her near relatives,

as defined below, is working / employed in IITRAM. In case of proprietorship firm declaration

will be given by the proprietor, for partnership firm declaration will be given by all the partners

and in case of limited company by all the Directors of the company excluding Government of

India / Financial institution nominees and independent non-Official part time Directors

appointed by Govt. of India or the Governor of the state and full time Directors of PSUs both

state and central. Due to any breach of these conditions by the bidder, it will result in the

rejection of the bidder's tender and forfeiture of the bidder's EMD at any stage whenever it is

noticed. IITRAM will not pay any damages as well as will debarred the concerned bidder for

further participation.

The near relative for this purpose is defined as: -

(i) Member of Hindu Undivided family.

(ii) They are husband and wife.

(iii) The one is related to the other in the manner as father, mother, son(s) & son’s wife

(daughter in law), daughter(s), daughter’s husband (son in law) & brother(s) &

brother’s wife, sister(s) & sister’s husband (brother-in-law).

21. If there happens to be a holiday on any date indicated in this tender notice, the transaction shall

be performed on the next working day.

22. In case the tender is cancelled, the tender fee will not be refunded to the bidder concerned.

23. The tender/bid (i.e. technical bid/offer) will be opened on 31/07/2026, 11:30 Hrs. at IITRAM

Ahmedabad Premises. No separate information shall be given to individual bidders.

23.1 In first instance, the technical bid will be opened.

23.2 The bidders or their authorized representative may remain present during the opening of

the technical bid, if they desire so, at their own expense. The required technical

specifications for the tendered items/goods are mentioned in SECTION-‘D’.

23.3 Only those financial bids will be opened whose technical offers/bids are found suitable

by the expert panel/committee appointed for the concerned items/goods. The respective

dates for opening of financial bid shall be informed to the technically qualified bidder(s)

through e-mail only.

23.4 In incomparable situation, the committee may negotiate price with the technically and

financially qualified bidder before awarding the offer.

23.5 The tender committee reserves its right to select or reject any or all of the item(s)

mentioned above without assigning any reasons.

24. If the bidder fails to meet any of the above eligibility criteria/fails to submit the adequate

testimonials in support of the above-mentioned requirement will be disqualified.

25. Any effort by a bidder to influence IITRAM’s tender evaluation, tender comparison or

contract/order award decisions may result in the rejection of the bidder's tender and forfeiture

of the bidder's EMD (Bid Security).

26. After opening of bids, information relating to the examination, clarification, evaluation and

comparisons of bids and recommendations concerning the award of contract shall not be

disclosed to bidders or other person not officially concerned with such process.

27. In the event of any dispute or difference(s) between the vendee (IITRAM Ahmedabad) and the

bidder(s) arising out of non-supply of material or supplies not found according to the

specifications or any other cause whatsoever relating to the supply or purchase order before or

after the supply has been executed, shall be referred to the concerned authority of IITRAM

Ahmedabad who may decide the matter himself or may appoint arbitrator(s) under the

arbitration and conciliation Act 1996. The decision of the arbitrator shall be final and binding

on both parties.

28. No firm shall withdraw their rates after the Tender is opened. If a firm does so, their tender

related deposit/s shall be forfeited, and such firm/bidder shall be considered ineligible for

work/contract in future.

29. Submission of Bid:

29.1 The Tender documents can be downloaded from Institute’s website i.e., www.iitram.ac.in or

(n)Procure portal i.e., https://educationtender.nprocure.com/. The bidder(s)/suppliers are

required to submit the Tender Acceptance Letter (ANNEXURE-II) endorsed by seal and

signature as acceptance of terms and conditions of this tender. Incomplete tenders,

amendments and additions to tender after opening or late tenders are liable to be ignored and

29.2 The fully filled in and complete in all respect tender must be submitted with Tender Fee and

EMD (Bid Security) through Electronic Transfer / Demand Draft. Bank details are as follows:

For Electronic Transfer, Institute Bank Account details are as follows:

Account Name : Institute of Infrastructure, Technology, Research And Management

Bank Name : AXIS BANK LTD

IFSC Code : UTIB0002645

Branch Name : Hatkeshwar Ahm GJ, Ahmedabad –

Note: Kindly submit Electronic Transfer advice with UTR details along with

Demand Draft (DD) in favor of the “INSTITUTE OF INFRASTRUCTURE,

TECHNOLOGY, RESEARCH AND MANAGEMENT” payable at Ahmedabad. Please

mention Tender number and name of the firm/bidder on back side of DD.

29.3 Bidders registered with Micro and Small Enterprises (MSEs) and having valid MSE Certificate

will be considered for relaxation of EMD. In view of the above, if the bidder will claim for

EMD exemptions, the bidder should meet all the criteria for Micro and Small Enterprises. The

bidder must submit the supporting document i.e. MSME registration certificate issued by

competent government bodies (i.e. issued by Government of Gujarat & Government of India

only) to become eligible for the EMD exemptions. The registration certificate (MSE) of the

bidder must cover the items tendered to get EMD exemptions.

29.4 The EMD (Bid Security) is refundable (without any interest) within 30 (thirty) working days

after successful award of offer / contract:

29.4.1 EMD (Bid Security) of unsuccessful bidder(s) will be returned (without any interest)

within 30 (thirty) working days from the date of award of offer/contract.

29.4.2 EMD (Bid Security) of successful bidder(s) will be returned (without any interest)

within 30 (thirty) working days after submission of a Performance Security.

29.4.3 The EMD (Bid Security) shall be forfeited:

i. If bidder(s) withdraws their bid during the period of bid validity specified in this

tender notice; and/or

ii. In case of a successful Bidder fails, (i) To sign the contract agreement and (ii) To

furnish a performance security.

29.5 The bidder / supplier has to submit the Tender in two parts viz., (a) Technical bid/offer in

envelop No. (1) and (b) Tender Fee & EMD in envelope No. (2); both these envelopes should

be sealed and put together in a main (big) covering envelope, super scribed with – Please Don’t

Open, Bid for “Tender for Supply, Installation, Testing & Commissioning of Universal

Testing Machine (UTM)” with due date, Tender Number and complete address along with

contact number and email id.

29.6 The bidder / supplier has to specify the make, model, and detailed technical specifications

of the quoted/offered item and attach a separate compliance sheet if any deviation

compares to the technical specifications mentioned in SECTION-D. Mere copying of the

expected technical details into the product details will not be entertained and may even

lead to disqualification of the bidder.

29.7 The bidder/supplier must produce the brochure, model and make of the product being

offered by them.

29.8 It is essential for bidder to submit annexure(s), tender documents and other essential

documents as mentioned in this tender notice with duly filled, signed, sealed & stamped

manner in hardcopy, failing which that bidder’s/firm’s tender will be summarily rejected.

29.9 The “Financial Bid” to be filled as per SECTION–‘E’ and should be submitted online only

at (n)Procure Portal as ‘Financial Bid’. Rates quoted ‘ONLINE’ will only be considered.

30. Evaluation of Quotations:

30.1 In first instance, the technical bid will be opened.

30.2 The tender evaluation committee of the Institute will evaluate and compare the received

quotations/bids to determine the substantially responsive tender i.e. (i) tender is complete (ii)

properly signed (iii) confirm the terms/conditions and specifications of the tendered

items/goods. Further, the financial evaluation will be done only for the substantially responsive

tenders based on the following parameter(s):

• Total price quoted (ONLINE) at (n)Procure portal

31. Award of Contract:

31.1 The Institute will award the CONTRACT to the firm/bidder who has offered lowest (L1) price

for the tendered items/goods.

31.2 Notwithstanding the above, IITRAM reserves the right to accept or reject any quotation and to

cancel the bidding process and reject all quotations at any time prior to the award of contract

without giving any reason.

31.3 The bidder whose bid is accepted will be notified of the award of contract by the IITRAM prior

to expiration of the bid validity period. The terms of the accepted offer shall be incorporated in

the Purchase Order.

31.4 INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND

MANAGEMENT (IITRAM), Ahmedabad, is registered with the Department of Scientific and

Industrial Research (DSIR) for purposes of availing Customs Duty exemptions in terms of

Notfn. No. 51/96- Customs dt. 23.07.1996, amended by Notification No. 43/2017 dated.

30.06.2017, further amended by Notification No. 42/2022-Customs dated 13.07.2022,

Notification No.07/2024-Customs dated 29.01.2024; amended further vide Notification No.

38/2024-Customs dated 23rd July 2024 as amended from time to time for research purposes

only. This Registration is valid up to 31/03/2029.

32. Performance Security & Agreement (Contract Form):

32.1 Performance Security: The successful bidder shall be required to deposit Performance

Security in form of (i) Account Payee Demand Draft (ii) Fixed Deposit Receipt from a

Nationalized bank (iii) Bank Guarantee from a Nationalized bank, at the rate of 5% of the total

cost of contract, for the duration of warranty period plus additional two months, in favor of

“Institute of Infrastructure, Technology, Research And Management” from the date of

installation of ordered items/goods. No payment shall be released without performance

32.2 This Performance Security will be returned (without any interest) within 30 working days after

satisfactorily completion of warranty period.

32.3 Agreement (Contract Form): The successful bidder shall have to enter into the Agreement

(Contract Form) in the prescribed Performa provided by IITRAM. The said agreement should

be submitted by the respective bidder on Rs.300 Stamp Paper within 30 (thirty) days after

receipt of the contract/purchase order. Institute will keep the original agreement in its custody.

33. Delivery Period & Penalty Terms:

33.1 Delivery Period: The items/goods are to be delivered within a maximum time limit of 90 days

from the issue date of Purchase Order. However, in case of imported items/goods can be

delivered within a maximum time limit of 120 days from the issue date of Purchase Order.

33.2 After the receipt of ordered items/goods in acceptable condition at IITRAM, Ahmedabad

successful bidder/supplier has to install items/goods within 30 (thirty) days.

33.3 Penalty: Penalty of 1% per week of order value will be charged after duration specified above

individually. Further, 06 weeks or above delay from above mention days may lead to

cancellation of order at the discretion of the university and forfeiting the Performance Security

or EMD or Maximum penalty shall be applicable @10%.

34. Warranty Terms:

34.1 Minimum one (01) year complete onsite warranty against any defect from the date of complete

installation, commissioning and erection of all items/goods at our site.

34.2 Warranty certificate should be provided from Original Equipment Manufacturer (OEM) on

OEM’s letter head.

35. Terms of Payment:

35.1 Payment: 100% payment shall be released within 30 (thirty) working days on satisfactory

receipt, installation, testing and commissioning of the ordered/supplied items/goods at our site,

submission of clear tax-invoice(s) and supporting documents.

35.2 Advance payment will not be made under any circumstances.

35.3 Recoveries as per the Institute’s norms shall be made while making payment (if any) without

prior intimation to the supplier.

36. Address for the submission of bid/offer documents:

The I/c. Registrar

Institute of Infrastructure, Technology, Research And Management (IITRAM)

Near Khokhara Circle, Maninagar (East),

Ahmedabad- 380026, Gujarat, India.

E-mail: [email protected]

We look forward to receiving your bid/offer.

SCHEDULE OF QUANTITY & ITEM DESCRIPTION

Name of Item(s): Supply, Installation, Testing & Commissioning of Universal Testing

Required Qty.: 01 Unit

50 kN CAPACITY UNIVERSAL MATERIALS TEST SYSTEM SPECIFICATION

The testing instrument shall consist of a Dual Column 50kN capacity Load frame and load cells, a Load weighing

system, and Software for machine control, data acquisition and data manipulation and relevant accessories. All

these components must be fully integrated and supported by the vendor.

II. MATERIAL TESTING SYSTEM SPECIFICATIONS

This unit shall integrate the following major sub-systems into a complete operating system. The major sub-

systems and their specifications are:

A. LOADING FRAME

1. The Double column-loading frame must be capable of tension, compression, flexure, peel, tear, friction

testing. It should include a digital closed loop command and feedback motion control system with an

AC brushless Servo Motor capable of testing continuously for 10 days.

2. Load frame stiffness adequate for accurate testing up to full rated capacity.

3. The vertical Test Space (distance between the top surface of the base platen to the bottom surface of the

moving crosshead) shall be any value in the range of 1055-1190 mm or Higher for load cells, grips and

4. Horizontal test space shall be at least 410 mm.

5. The maximum load capacity shall be at least 50 kN.

6. The speed range of crossheads should be 0.001 mm to 500 mm per minute and shall be settable

continuously. The return speed should be at least 600 mm/min.

7. Crosshead speed range: 0.05 to 500 mm/min or better. Preferably Maximum crosshead speed: ≥

8. The machine shall maintain the specified accuracy over the entire load range and operating speed range.

9. The steady state speed accuracy shall be +/-0.2%, of set speed measured over full speed range.

10. The frame must include an operator panel which can be used to run and stop tests at the frame as opposed

to through the PC and software.

11. The position control resolution of the system should be less than 25 nano meters.

12. The system should be operated with Single Phase AC voltage, and power consumption must not exceed

13. There must be a mechanism in the controller to reduce the damage to the load cell and the delicate

specimens by stopping the crosshead if force is detected during setup or jog or return. A demo is required

for this feature before technical qualification.

B. LOAD WEIGHING SYSTEM AND LOAD CELL:

1. The system should be supplied with a 50 kN capacity load cell.

2. Resolution of load with this load cells should be less than 2 grams.

3. Load cells should include self-identification (recognition) electronics in the connector directly attached

to these transducers which automates the calibration of these devices. System should allow for manual

calibration of third-party transducers also.

4. The load measurement accuracy range shall be from full scale down to 1/500 th of the full scale.

5. Linearity and Repeatability of loadcell shall be ±0.25% to 0.5% of reading from 0.2 to 100% of Force

6. Hysteresis of loadcell shall be ±0.1% of the applied load.

7. The Load cell should be able to withstand up to 300% of the force capacity without mechanical failure

and up to 150% of force capacity without calibration change.

8. Compensated temperature range should be 0 to 50 Deg C.

9. Temperature Effect on Sensitivity shall be maximum of ±0.02% of Force Capacity per °C

10. The computer should communicate to the frame though an Ethernet interface to give a high data

transmission rate from system to PC.

C. SOFTWARE (Control part)

1. The control software will be a true graphical user interface meeting all the Latest Microsoft Windows

standards. Touch Interaction features should make the software to be able to work on touch enable

monitors, without use of keyboard and mouse.

2. The software must have multi levels of user access based on his or her login name and password.

3. The testing software must be able to perform Tensile, Compression, Flexure (3-point bend), peel, tear,

friction tests.

4. Digital displays on the computer monitor should show live load, displacement, and optional strain values

engineering units that can be selected to be Metric, S.I., U.S. customary. Multiple live display windows

shall be available for display simultaneously.

5. The control software shall include set-up of the following: test speed, limits on all channels, calibration

and balance of transducers, specimen dimensions, and results tables at a minimum.

6. An unlimited number of test methods shall be available for storage and retrieval.

7. For Easy retrieval of help guidelines, the system shall include an integrated context sensitive help and

reference system, always running on backend.

8. The software must be user friendly and allow the user to be prompted during testing and provide a

mechanism for the user to select images or video clips to be included in the prompt area when running

9. software should have MS-word, HTML, PDF reporting formats.

10. The ability to re-analyze past test data using different calculations must be provided.

11. The software shall allow the user to define the company logo as a part of the method.

D. DATA ACQUISITION

1. Run time screen must be capable of displaying both the real time graph and the calculated results of

multiple specimens simultaneously.

2. The control software shall be capable of acquiring data at 1000 Hz simultaneously across load,

displacement, and up to two optional strain channels.

3. A live raw data viewer should be there on the screen while test is in progress. And storage of the same

should also be possible.

4. Two No’s Graphs, each of which should be A real time X-Y plot of two selected variables should be

displayed on screen.

5. Control Chart and average curve should be available in graph of the software.

6. Customized reporting features in software is a must.

E. SERVICEABILITY AND SYSTEM STATUS

1. Manufacturing Factory trained service engineers must be available for additional training or warranty

2. The supplier shall install the system and provide basic on-site training to customer’s satisfaction.

3. Advanced on-site training classes shall be available at the customer’s location.

4. Vendor should provide the Onsite Calibration of the system up to full load.

F. TENSILE GRIPS

1. The grip capacity should be 50kN and suitable jaw faces should be provided with it.

2. The grips should have self-tightening wedge designs to avoid slippage.

3. Clamping force should increase with applied force.

4. It should be able to withstand a temperature ranging from -70 Deg C up to +250-degree C.

5. The grips should suit Plastics, Metals, Composite, wires etc.

6. The grip should suit the flat and cylindrical samples.

7. It should hold at least 25 mm wide, 5 mm thick and 5 mm Dia. Samples.

G. FLEXURAL FIXTURE FOR 3-POINT BEND TEST

1. Flexure fixture with rated capacity of at least 5 KN or better to be offered.

2. It should be able to withstand a temperature range from -100 Deg C to +350 Deg C

3. Adjustable Span distance from 10 mm to 200 mm

4. It should support plastics, composites, ceramics, thin metals and other materials.

5. Adjustable stops for specimen widths up to 50 mm should be provided for precise alignment.

H. EXTENSOMETER (Contact Type)

1. 25 mm Gauge Length or better Extensometer with quick release clamps should be offered.

2. It should cover 100% elongation of sample.

3. Operating force should be less than 40 grams.

4. Application range- Metals, Plastic and Composite etc.

5. Self-identification feature for ease of calibration.

6. Suitable for closed-loop strain control for manometric and low rate cycling testing.

CONTACT TYPE EXTENSOMETER SPEC.

Repeatability % Better than 0.1-0.5, Full Range Output

Hysteresis % Better than 0.3 Full Range Output

Balance % Better than ±2.5 FRO

V 1 V to 10 V RMS

kHz DC up to 5 kHz

Sensitivity mV/V Up to 2.5 (± 20%) or better

±0.5 Full Range Output or

Electrical Calibration

% Calibrated per ISO 9513 (Class 0.5, 1, or 2) or ASTM E83 (Class A,

Bridge Resistance;

Gauge Length Accuracy % ±0.5 at gauge length

Temperature Range °C -100 to +200

Temperature Effect on Zero % ±0.01 Full Range Output

Typical Temperature Effect °C -0.006% FRO/ Celsius (+20 to +100 ) -0.008% FRO/ Celsius

-On Sensitivity °C (+100 to +50) -0.01% FRO/ Celsius (+150 to +200)

Non-conductive/ non-corrosive fluids. i.e. acetone, mineral and

-On Immersibility -

silicone oils, alcohol, etc.

Over Travel - Mechanical limit stops

Gauge Length Settings - Cone latch with automatic release

The minimum requirements for after-sales service, such as:

• Local service engineer availability within a specified response time.

• Availability of spare parts for at least 10 years.

• Comprehensive warranty and annual maintenance support.

Proof that the bidder has trained service engineers.

Demonstration of the equipment before award.

(Format for Submission of Financial Details)

(Data Sheet to be submitted ONLY Online at (n)Procure Portal)

Sr. Name of Item(s) Unit Qty. Rate Total Amount Applicable

Sr. Name of Item(s) Unit Qty. Rate Total Amount Applicable

No. (Rs.) GST Slab

1. Supply, Installation, Testing No.

& Commissioning of

Universal Testing Machine This table of Financial Bid is

(UTM) stated for reference purpose only

and please do not disclose any

price here at the time of

submission of this document.

Total Amount (Rs.) (Without GST) ---

Total Amount (Rs.) (Without GST) ---

I/We hereby declare and affirm that I/We have read and understood the terms and conditions of the

contract as stipulated in this tender notice.

Signature of Bidder with Seal

Other Relevant Annexure(s)

(To be printed on firm’s letterhead)

Name of Item(s): Supply, Installation, Testing & Commissioning of Universal Testing

FORMAT FOR SUBMISSION OF BIDDER’S INFORMATION

1 Registered Name of the Bidder:

2 Registered Office Address:

3 Correspondence Address:

4 Details of the authorized person:

(Name, Designation, Address)

5 Bidder Registration Type -

• Proprietary Firm

• Partnership Firm (if yes, give partnership

• Company or LLP

• Government/ Public Sector Undertaking

• Member of a group of companies (if yes, give

name, address & details of group companies)

• Subsidiary of a large corporation (if yes, give

the name & address of the parent

If the company is subsidiary, state what

involvement will the parent company have in

6 Permanent Account Number (PAN):

7 Goods & Service Tax (GST) Number:

8 Particulars of Bank Account

Name of the Bank:

Name of the Branch:

Address & Contact Details:

Type of Bank Account:

Bank Account No.:

Signature of Bidder with Seal

(To be printed on firm’s letterhead)

TENDER ACCEPTANCE LETTER

The I/c. Registrar

Institute of Infrastructure, Technology, Research And Management

Near Khokhra Circle, Maninagar (East),

Ahmedabad – 380026, Gujarat.

Subject: Acceptance of Terms & Conditions of the Tender

Tender Reference No: ……………………………………

Name of Tender / Work: Supply, Installation, Testing & Commissioning of Universal

Testing Machine (UTM)

1. I/We have downloaded/obtained the tender document(s) for the above mentioned “Tender/Work”

2. I/We hereby certify that I/we have read the entire terms and conditions of the tender documents

(including all documents like annexure(s), schedule(s), etc.), which form part of the contract

agreement and I/we shall abide hereby by the terms / conditions / clauses contained therein.

3. The corrigendum(s) issued from time to time by your department / organizations too have also been

taken into consideration, while submitting this acceptance letter.

4. I/We hereby declare that I/We have carefully studied the conditions of contract, specifications and

other tender documents of this work and unconditionally accept the tender conditions of above-

mentioned tender document(s) / corrigendum(s) in its totality / entirety.

5. I/We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.

Department/Public sector undertaking/Govt. Autonomous organizations.

6. I/We certify that all information furnished by our Firm is true & correct and in the event that the

information is found to be incorrect/untrue or found violated, then your department/ organization

shall without giving any notice or reason therefore can summarily reject the bid or terminate the

contract, without prejudice to any other rights or remedy including the forfeiture of the full

EMD/SD absolutely.

Yours faithfully,

(Signature of Bidder with Seal)

(To be printed on firm's letter head)

Name of Item(s): Supply, Installation, Testing & Commissioning of Universal Testing

I, ______________________________________ hereby declare that Firm / Company / Agency /

Organization / Partnership firm / Proprietary firm titled as

____________________________________________ has not been blacklisted or banned or debarred

at any stage from inception till this date by any of the NITs / IITs / IIITs / Central Universities / IISERs

/ CSIR Labs Central and State Government body / PSUs / Autonomous Institute or any Other

Government Organization. In case of any fraudulency, the Firm / Company / Agency / Organization /

Partnership firm / Proprietary firm is fully aware that the tender / contract will be rejected / cancelled

by IITRAM and EMD / Performance Security or any deposited amount shall be forfeited.

In addition to above, IITRAM will not be responsible to pay the bills for any completed / partially

completed / supplied work.

Signature of Bidder with Seal

(to be printed on firm's letterhead)

UNDERTAKING BY ORIGINAL EQUIPMENT MANUFACTURER (OEM)

The I/c. Registrar

Institute of Infrastructure, Technology, Research And Management

Near Khokhra Circle, Maninagar (East),

Ahmedabad – 380026, Gujarat.

Subject: Undertaking by Original Equipment Manufacturer (OEM)

Tender Reference No: ……………………………………

Name of Tender / Work: Supply, Installation, Testing & Commissioning of Universal

Testing Machine (UTM)

We, M/s. _______________________________________ (Name of the OEM) having registered office

the OEM) by virtue of being original equipment manufacturer for

__________________________________________ (Name of the product/s), hereby authorize M/s.

__________________________________ (Name of the bidder) having their office at

quote, supply, install and provide after sales support for our range of products quoted by them to meet

the above mentioned tender requirements.

M/s. _________________________________________ (Name of the OEM) within the scope of

requirement as per the tender mentioned above undertake to provide technical & other support towards

fulfilling the requirements of installation, commissioning, benchmarking, acceptance criteria and

product warranty services of the tendered item(s)/goods to be supplied and installed at IITRAM.

We will support M/s._____________________________ (Name of the bidder) on regular basis with all

related issues, technology and product updates and extends comprehensive support during the entire

warranty period.

The undersigned is authorized to issue such authorization on behalf of M/s.

For M/s. ____________________________ (Name of the OEM)

Signature & Company Seal

(To be printed on firm's letter head)

Name of Item(s): Supply, Installation, Testing & Commissioning of Universal Testing

DECLARATION REGARDING NEAR RELATIVES

hereby declare that none of our near relative(s) as defined in the tender documents is / are working /

employed in IITRAM. In case at any stage, it is found that the information given by us is false /

incorrect; IITRAM shall have the absolute right to take any action as deemed fit without any prior

intimation to us.

Near Relative for this purpose are defined as: -

(i) Member of Hindu Undivided family.

(ii) They are husband and wife.

(iii) The one is related to the other in the manner as father, mother, son(s) & son’s wife (daughter

in law), daughter(s), daughter’s husband (son in law) & brother(s) & brother’s wife, sister(s)

& sister’s husband (brother-in-law)

Signature of Bidder with Seal

To be signed by: -

(a) Signature of Proprietor in case of Proprietorship Firm

(b) Signature of all partners in case of Partnership Firm

(c) Signature of all Directors of Company in case of Ltd. or Pvt. Ltd. Company