Palakkad division:- Conducting 3 D scanning of River bed of bridge nos. 924, 943, 1047, 1116, 1130, 1162, 1169, 1201 & 1274 (9 nos) for the year 2026-27.

Submission of Annexure V

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

The tenderer shall clearly specify whether the tender submitted on his OWn (Proprietary Firm) or on behalf of a Partnership Fim / Company / Joint Venture (JV) / Registered Society/ Registered Trust / Hindu Undivided Family( HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the requisite documents (including Power of Attorney, if opted) for constitution of their concern as per CI.14 of GCC- Part-I and as per a) Clause 17 of GCC - Part-l, for JV b) Clause 18 of GCC - Part-l, for Partnership Firm.

Submission of Annexure -V - As per Rly Board vide letter No2022/CE-I/CT/GCC Correspondence dated 14/05/2024, it was advised that "On IREPS Module a facility has already been created for online submission of Annexure V. Therefore, the provision of downloading of Annexure V of GCC & uploading of physically signed Annexure V by the tenderer had been discontinued on IREPS" . Hence the tenderers advised to use this option in IREPS module to submit certification related to Annexure V. The tenderers are advised to follow the instructions stated in IREPS module regarding this. (OR)If the above said option is not available in the module, "Submission of Annexure-V under Document Verification Certificate should be done as per GCC updated with latest correction slip issued before date of calling tender. The tenderers shall submit a copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is uploaded in the form of Annexure V. Non-submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summarily rejection of his/their bid."

Advance Correction Slip No. 7 to Indian Railway Standard General Conditions of Contract, April-2022. The same has been uploaded in the documents for reference and it may be complied.

A copy of NEFT form duly filled in the details as required to be uploaded. The form must bear the signatures of both the Contractor and the authorized Bank official.(The Tenderer/Contractor not having NEFT form may down load the empty NEFT form available in document site)

Copies of the following documents are to be uploaded:- (i) Details such as Name of the tenderer contractor, Complete address with pin code, Contact Number (ii) Copy of PAN card (iii) GST registration certificate for GST holders.

Earnest Money and Tender Document Cost: - The earnest money deposited by tenderer and found to be the successful tenderer, will be retained, as part of security deposit. All the tenderers/ Contractors have to deposit full earnest money and tender document cost stipulated for the tender, only through online payment modes as permitted in IREPS application like multiple banks net banking, debit / credit cards etc., available on IREPS portal. The tenderer shall upload scanned copies of mandatory credentials such as experience, turn over certificates and any other documents as applicable. All documents related to Partnership deed/Joint venture/ Consortium/ MOU, duly signed by the notary public, should be uploaded at the time of submission of bid failing which offer will be summarily rejected.

Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

I/We also hereby agree to abide by the Indian Railways Standard General Conditions Of Contract, with all correction slips up-to- date and to carry out the work according to the Special Conditions of Contract and Specifications of materials and works as laid down by Railway in the annexed Special Conditions/Specifications, Schedule of Rates with all correction slips up to date for the present contract.

I/We offer to do the work for DRM/W/O/PGT, at the rates quoted and hereby bind myself/ourselves to complete the work in all respects within the period of completion stipulated in the tender document, from the date of issue of letter of acceptance of the tender. Full value of the earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if : (a) I/We do not execute the contract documents as stipulated in performance guarantee clause of GCC as detailed in general instructions. (b) I/We do not commence the work within seven days after receipt of orders to that effect.

I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking

However, Railways shall have the right to incorporate any such condition quoted by us, in the contract, at their discretion, if contract is placed on us.

I/We have read the various conditions attached/ referred to in this tender document, and agree to abide by the said conditions.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

I/We also agree to keep this tender open for acceptance for a period of 60 days from the date fixed for opening the same

As per Advance correction slip 2, of GCC 2022, Para 6.1, The Tenderers shall submit a Copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is enclosed as Annexure-V.In addition to Annexure V, in case of other than company/ Proprietary Firm, Annexure V(A) shall also be submitted by the each member of a Partnership Firm/Joint Venture(JV)/Hindu undivided Family (HUF)/Limited Liability Partnership (LLP) etc. as the case may be. Non submission of a copy of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.

Bid Security: (refer clause 5 of Part - I of IRSGCC- April 2022 and correction slip No.2 dt. 13.12.2022).The BidSecurity shall be deposited either in cash through e-payment gateway orsubmitted as Bank Guarantee bond from a scheduled commercial bank ofIndia (for Bank Guarantee bond-beneficiary in favour of Senior Divisional Finance Manager/ Southern Railway/ Palakkad) .The Bank Guarantee bond shall be as per Annexure- VIA (Annexure VIA uploaded in documents) and shall bevalid for a period of 90 days beyond the bid validity period. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured:i.A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender. ii.The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (Le. excluding the last date of submission of bids) as per ACS GCC 5 iii.Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. iv. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender. v. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected.vi. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope.vii. The envelope shall be addressed to the officer and address as mentioned in the tender document.viii. If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.

All the Instructions furnished in the Technical Yes compliance/Commercial Compliance/Check-list/Undertakings are only indicative and not exhaustive: The Tenderer shall read the GCC Tender documents for complete details

The tenderer shall thoroughly go through the entire tender documents and strictly adhere to the instructions and directions given therein.

If the Tenderer(s) deliberately give (s) wrong information/ or create incorrect documents in his/ their offer circumstances for the acceptance of his/their offer, the Railway reserves the night to reject such offer at any stage.

All terms and conditions in the tender documents are binding on the Tenderers.

Railway reserves the right to accept or reject any or all the tenders and to award the work in whole or in part without assigning any reason.

Unreleased Bid Security. if any, held with the Railway Administration, shall not be adjusted towards the Bid Security to be remitted.

Bid Security shall be deposited either in cash through e- payment gateway or e-BG ( for e-BG- the beneficiary and account details provided in the documents) or submitted as Bank Guarantee bond (for Bank Guarantee bond-beneficiary in favour of Senior Divisional Finance Manager/ Southern Railway/ Palakkad) from a scheduled bank of India or as mentioned in tender documents subject to exemptions provided under para5(1) (a) of Part-1 (|TT) of GCC.

In case of submission of Bid Security in the form of Bank Guarantee (beneficiary in favour of Senior Divisional Finance Manager/ Southern Railway/ Palakkad) , the Original Bank Guarantee (other than e-BG) should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (Le. excluding the last date of submission of bids) as per ACS GCC 5

"All the Contractors shall make available police verification certificate of all the contract staff before engaging"

The contractor should deploy competent staff to work under OHE installation, bridges and similar locations, with strict adherence to prescribed safety protocols including necessary counseling as directed by the railway supervisors.

Deployment of Qualified Engineers At Work Sites By the Contractor. The contractor shall also employ Qualified Graduate Engineer or Qualified Diploma Holder Engineer, based on value of contract, as may be prescribed by the Ministry of Railways through separate instructions from time to time.(As per RB ltr no.2012/CE-I/CT/O/20 dt:10.05.2013). (1) One qualified Graduate Engineer when the cost of the work is Rs. 200 lakhs and above (2) One qualified Diploma holder Engineer when the cost of the work to be executed is more than Rs.25 lakhs but less than Rs.200 lakhs. In case the contractor fails to employ the technical staff as aforesaid, he shall be liable to pay a an amount of Rs.40,000/ (Rupees Forty thousand) for each month or part thereof for the default incase of Graduate Engineer and Rs.25,000/- (Rupees Twenty five thousand) for each month or part thereof for the default in case of Diploma holder (Engineer).

The Bank Guarantee format for Performance Guarantee (to be submitted by the successful bidder after award of the contract) along with the detailed instructions for obtaining the Bank Guarantee (BG) has uploaded in the documents.

As per advance correction slip no.11 (ACS 11) vide letter no. 2022/CE-I/CT/GCC-2022/Policy/Pt.I (E.3320424) dt 13/03/2026 sl.no.4 new para 16(4) (h) of Part-II of GCC-2022 " If a tender is accepted on the quoted rates of bidder which is below 5 % of the advertised tender value, an additional performance security of 5 % shall be submitted by the bidder. ACS 11 uploaded in the documents for reference.

Instructions to tenderers

The tenderer shall thoroughly go through the entire tender documents and strictly adhere the instructions and directions given at different pages