Annual Rate Contract Providing, Fixing and repairing of Chain link fencing work for Kalol-1, Kalol-Town & Santej sub division area under Kalol division

1 Tender Notice No. KLL-DO-11-2026-27 / Sr No-1

Annual Rate Contract Providing, Fixing

2 Tender Item and repairing of Chain link fencing work

for Kalol-1,Kalol-T & Santej sub division

area under Kalol division

3 Estimated cost 4545116/-

Tender Fees plus applicable GST (Non

Refundable)- Electronic Mode

RTGS/NEFT/online Only. As per Purchase

Policy No.1142 Date: 06.09.2017

EMD Amount As per Purchase Policy No.1142

5 Date: 06.09.2017 Electronic Mode 40000/- EMD amount 1% of Estimate

RTGS/NEFT/online Only.

6 Security Deposit (For successful bidder) 5% of cost of LOA

Online Preliminary, Technical & Price bid, i.e.

7 On line (e-tendering) tender /offer , Date :- 18-08-2026 ,18:00 Hrs

submission last date (This is mandatory)

8 Last Date of EMD & Tender Fees Through Date :- 18-08-2026,18:00 Hrs

9 Date and time of opening of preliminary bid Date :- 19-08-2026 , 11:00 Hrs

(Tender Fee & EMD Online and offline)

10 Date and time of opening of Technical Bid online Date :- 19-08-2026,11:00 Hrs

(Tentative if possible)

11 Date of On line Opening of Price Bid Online Date :- 19-08-2026 , 12:00 Hrs

(Tentative, if possible)

12 Bid Validity 180 Days

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

1. Tender & relevant documents are to be submitted online certified receipt of payment required to

submit against TENDER FEE/EMD online only Otherwise tenders will not be accepted.

2. Price bid/Technical Bid if submitted in physical form, same will not be opened and only online

submitted price bid/technical bid will be considered for evaluation.

3. All the bidders, in respect of the tender item must have vendor registration with the DISCOM

/ GUVNL or their subsidiary companies prior to the date of opening of technical bid.

Otherwise their bids will not be considered eligible for technical scrutiny and as such, their

technical bids will not be open. (Optional)

4. Any technical questions, information and clarification that may be required pertaining to this

tender should be referred to competent authority.

5. Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer

of the same bidder will not be considered and no any further communication in the matter

will be entertained.

6. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

7. UGVCL BANK DETAILS:

Name of Company : UTTAR GUJARAT VIJ COMPANY LIMITED

Bank Name : BANK OF BARODA

Bank Account No :

IFSC Code : BARB0KALOLX (Fifth Letter is ZERO)

Type of Account : Non Operative Account

Superintendent Account Executive Engineer

Exp. Section, DO.,KALOL

DO.,KALOL UGVCL.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

The contractor will have to give the following undertaking on Rs.300/- notarized

stamp paper: (within 15days from the date of LOA)

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and

provision of the Tender and contract of works as applicable and in case of default thereof

to forfeit and pay to the Company the sum of money due.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor

fail to deposit the full amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company inventory etc. He shall submit all the

requirements which are necessary to finalize his outstanding bills within 10 days from the

date of completion of work, failing which the Company shall finalize the account on the basis

of its inventory records and initiate action as per company’s discretion.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that

the rate quoted by the contractor for that item is abnormally high when compared to

the estimated rate.

5. In case of any dispute, concern EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further

appeal will be entertained.

6. The contractor will have to see that safety equipments are used by his labours, while working

on the line, equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons

working on the line.

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor.

However the work is to be done as per standards and under supervision of UGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason

be assigned for the rejection. It is also not binding on the company to disclose any analysis

reports on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Full Address:

Contact Detail

Place: Date:

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

GENERAL DEFINITION FOR BIDDERS

1. DEFINITION

1.1. The "UGVCL" shall mean the Executive Engineer ,DO KALOL, UTTAR GUJARAT VIJ COMPANY LTD.,

having its corporate office at Mehsana. With expression shall unless repugnant to the context

include its permitted assigns or successor / authorized representatives.

1.2. The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by

the UGVCL for award of the contract and shall include his authorized representatives.

1.3. The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in-

Charge to supervise the work – for the purpose of the contract.

1.4. The "Specification" shall mean the tender forming a part of the contract along with Performa,

schedules and drawings.

1.5. The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his tender

has been accepted.

1.6. The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor and

shall include the commercial technical and general conditions, schedules, drawings and any other

conditions specifically agreed between the parties forming a part of the contract.

1.7. The "EMD" shall mean Earnest Money Deposit.

1.8. The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

1.8. The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the UGVCL and calculated from the quantities indicated in the tender.

1.9. The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10. The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11. “Inspector” shall mean the any person nominated by UGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the UGVCL.

1.12. “Letter of Award” shall mean the official notice issued by the UGVCL notifying the contractor that

his bid has been accepted.

1.13. “Date of Contract” Shall mean the date on which Letter of award has been Issued.

1.14. “Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

1.15. “A Week” shall men the continuous period of seven days.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Important instructions for submitting the Tender

1.0 Executive Engineer ,DO KALOL, UGVCL has invited Annual Rate Contract Providing, Fixing

and repairing of Chain link fencing work for Kalol-1,Kalol-T & Santej sub division area

under Kalol division from the contractors / firms who have executed works of similar nature

and magnitude successfully and who are registered under appropriate class.

2.0 No Physical submission of Tender documents or EMD and Tender fee.

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original- as specified

in tender document) documents with bid and no physical document to be submitted by bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder,

the required detail/documents may be asked from bidder in physical form.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

3.0 Technical & Commercial.

3.1 Technical bid is to be submitted only in online. The below mentioned documents should be

submitted in form of self-attested true copies along with technical bid in N Procure Site

Only. No physical documents to be submit by bidder at KALOL Division Office UGVCL.

(i) Solvency certificate issued from any Nationalized/scheduled Bank of RBI & not older

than 12 month amounting of 20 % equivalent of estimated cost (as per UGVCL Rules).

(Duly Attested).

(ii) Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan

paid copy is required if applicable.

(iii) Vender Registration certificate as contractor in UGVCL. Bid of the bidder without

vender registration, will not be consider for further evaluations.

(iv) Last three financial year income tax return copy if applicable

(v) Work experiences of the bidder shall be considered only if the works have been

executed under Public electrical utility of Central or State Govt. in India / Government

Sector / Power Utility (Government or Private) / Power sector PSUs & Power Sector

CPSUs. and also include option-II experience if work has been executed under

supervision of UGVCLs Engineer in charge with PO/WO issued by respective firm and

work should be certify by Executive Engineer. Work carried out for similar nature like

erection, maintenance & dismantling of overhear HT/LT line, TC & HT/LT AB Cable OR

supply and labor work of M.S. chain link fencing for transformer center work only by

authorized officer of Distribution Company a work experience and experience

certificate should be issued by order issuing authority (Not below the rank of Executive

Engineer).

(vi) For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing

the statement of quantity & amount in Rs.), work completion certificate (showing

amount of actual work completed) up to last 7 years as per Annexure-A with Experience

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

certificate. Satisfactory work completion certificate for erection of Overhead HT-LT

line, T/C & HT/LT AB Cable work OR supply and labor work of M.S. chain link fencing

for transformer center work by authorized officer of Distribution Company. Copy of the

annual work orders with amount of erection of Overhead HT/LT line, T/C & HT/LT AB

Cable & supply and labor work of M.S. chain link fencing for transformer center work of

any Distribution Company is also required for supporting documents.

(vii) Group Insurance: -A copy of the insurance policy of the insured labourer’s under W.C.

(viii) The contractor will have to under taken responsibility of accidents etc. for his persons

during working on the line and same will be on notarized stamped paper of Rs. 300/- or

the appropriate value (if revised by Govt.) within 15days from the date of LOA. The cost

of stamped will be borne by contractor.

(ix) List of Tools & Tackles and safety equipment’s available with contractors as per

Annexure-B.

(x) Labour license if applicable.

(xi) Copy of GST Registration Certificate duly attested.

(xii) Copy of Permanent Account No. (PAN) duly attested.

(xiii) Details of Partners / Directors of Firm / Company.

(xiv) Other documents (if required by authority).

(xv) Experience as a sub-contractor shall not be considered for technical evaluation except

mentioned as per Clause No. 3.2 (v).

Those bidders who have successfully submitted all above requirements are to be considered

for further evaluation.

The above stated criteria are minimum and the UGVCL reserves the right to request for any

additional requirement and also reserves the right to reject the bid of any bidder, if in the

opinion of the UGVCL, the qualification criteria are not fulfilled.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

Lakhs, criteria stated at clause no. 3.2-(V) & 3.2-(Vi) shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 52 General terms and Condition.

3.3 Technical Criteria for awarding the contract to qualified bidder is as under

Similar Nature of Work: The bidder should have successfully completed or substantially

completed similar nature of work i.e. Erection, Maintenance & Dismantling of overhead HT/LT

Line, TC & HT/LT AB Cable Work for 11kV and above class & M.S. chain link fencing for

transformer center work in last 7 years ending last day of month previous to the one in which

bids are invited should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be considered.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

i. Experience in single completed work of projects execution in electrical sub-transmission /

distribution sector costing not less than the amount equal to 70% of the estimated amount of

the tender.

ii. Experience in two completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 40% of the estimated amount of

the tender individually.

iii. Experience in three completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 30% of the estimated amount of

the tender individually.

The similarity of work shall be pre-defined based on the physical size, complexity, methods/

technology and/ or other characteristics described, and scope of works. Substantial completion

shall be based on 80 (eighty) per cent (value wise) or more works completed under the contract

(Note: Substantial completion should not be defined in terms of percentage completion, rather

it should be based on functional consideration. For contracts under which the applicant

participated as a joint venture member or sub-contractor, only the applicant’s share, by value,

shall be considered to meet this requirement. For arriving at cost of similar work, the value of

work executed shall be brought to current costing level by enhancing the actual value of work at

simple rate of seven percent per annum, calculated from the date of completion to the date of

Bid opening.

Certificate for ‘substantial completion’ of project/work/asset should contain two parts. Part -I

shall contain ‘financial value of work done’ and part-II shall contain ‘certificate of functional

completion of project/work/asset’.

3.4 Minimum Average Annual Turnover (MAAT) for last three years, ending 31 st March of the

previous financial year, of the bidder should be at least 30% of the estimated cost of the

tender. In this regard, separate notarized certificate from CA must be submitted.

3.5 Net-worth of the last Financial Year shall be positive.

Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested. Turnover

for preceding year shall be considered subject to submission of provisional / audited certificate

from CA by the bidder.

3.6 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership firm.

 Memorandum of Association & Article of Association in case of Company.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than

Rs. 5 Lakhs, criteria stated at clause no.3.3, 3.4 &3.5 shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 52 General terms and Condition.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

3.7 Payment of tender fee/EMD can be accepted by RTGS/NEFT in favor of UTTAR GUJARAT VIJ

COMPANY LIMITED.

Bank Name & Branch: BANK OF BARODA

A/C Num.:

IFSC Code: BARB0KALOLX (Fifth Letter is ZERO)

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid.

The cancelled check of concern bidder is to be attached for further course action of payment as

per rule through RTGS/NEFT by UGVCL.

The tender fees once paid for tender document will not be refunded under any circumstances

or not transferred to other bidder.

3.8 EARNEST MONEY DEPOSIT (EMD)

The EMD payable, between the dates mentioned in Table no 1 only.

The EMD Amount is as per Annexure-E. The digital copy of amount transfer towards Tender fee

and EMD is to be uploaded with the tender documents.

The EMD of all unsuccessful bidders except that of the successful bidder will be returned after

the award of the contract.

EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder pays the security deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of

the contract or fails to sign the contract agreement, then the EMD amount will be forfeited in

favour of UGVCL without any notice or and action for “Stop deal” will be initiated as decided by

No interest will be payable by the UGVCL on the above Deposit.

Tenders without Earnest Money Deposit by the firms/Name will be rejected without entering in

to further Correspondence in this regard and no reference will also be made.

Earnest money deposit will be forfeited in case the successful bidder after his tender has

been accepted shall refuse to pay the prescribed security deposit and execute the contract.

4 Tender Papers & Specifications may be downloaded from web site

https://tender.nprocure.com (To view, download and on-line submission of documents) and

UGVCL web site www.ugvcl.com (To view & download only).

5 Bidders should be in touch with websites https://tender.nprocure.com & www.ugvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

6 It is mandatory for all the bidders to submit their tender documents/Technical bid with

scanned copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule

7 The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date& time for submission. Offers in physical form will not be

accepted in any case.

8 Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the

bidder, who remains present at that time.

9 The bidder shall have to submit their offer without any deviations in general terms and

conditions of the contract or in Technical specification/items. Tenders of such deviations may

also be rejected. Incomplete and conditional tenders shall not be considered.

10 UTTAR GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the

scope of this contract amongst more than one contractor

11 Intending bidders should submit their tenders after studying all tender’s documents carefully

and visiting the site for satisfying themselves of actual site conditions, location and

accessibility of site and nature, extent of the work involved etc. Submission of tenders implies

that bidders have obtained all necessary information and other data required for executing

the work. No claim for extra charges on account of any misunderstanding or otherwise will

be allowed.

12 All approaches to the site shall be in the scope of bidders.

13 The successful bidder will not be allowed to give sub-contract of the works awarded to him

for any reasons what so ever without permission of the competent authority.

14 In the experience certificate, contractor has to furnish the details of similar works executed

by him along with the list of equipments, tools and tackles and manpower available with him.

15 Price quoted shall be firm, till overall completion of the work under contract and there will

not be any price escalation.

16 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in

technical bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be

opened. Price of bidders, who are not qualified technically as per requirement of technical

bid shall not be opened.

17 Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders

shall not withdraw tenders during the validity period, failing which their EMD shall be

forfeited during the period of 180 days.

18 All the works shall be carried out as per specifications attached with the tender as per REC

standards & Drawings. All materials procured (if required) should be confirming to relevant

Indian Standard issued by Bureau of Indian Standard and from approval of UGVCL.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

19 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any

respect, are liable to rejection.

20 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures rates quoted in words

shall prevail. Further should there be any discrepancy between rate and amount that rates

shall prevail.

B. The bidder must clearly quote their rates in Schedule – B of this tender, in percentage

above than, below than or equal to, the tender rate in figure as well as in words.

C. The bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their tender

offered accordingly and the total amount should be clearly written in words & figure, in case

offered accordingly and the total amount should be clearly written in words & figure, in case

of any discrepancy whatever written in words shall prevail. Company shall at liberty to decide

the matter as it deem fit.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of

the tender. The tenderers must send in their tenders, only if the Company’s conditions are

acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the

tenderer before submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between rates in

figures and words; it will be constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

21 Bidders willing to participate in tender should have valid digital certificate / Digital Signature

as per Information Technology Act 2000 using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who are

licensed certifying authority by Govt. of India.

22 AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1, UGVCL may,

for any reason, whether at its own initiative or in response to a clarification requested by a

respective bidder, modify the bidding documents by amendments.

The amendment will be notified, only on UGVCL Website & n-procure website in case of on

line tender, UGVCL will bear no responsibility or liability arising out of noncompliance of the

same in time or otherwise.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

23 The tenderer Uttar Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders

without assigning any reason thereof.

24 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder

may be considered to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1) The principal manufacturer directly or through one Indian agent on his behalf; and

2) Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line

of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

25 Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders for particular quoted item, as above.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

26 For erecting pole the pits should be digging by using pole erection device (PED Machine)

wherever it is not possible to use PED machine in the area lick hard rock, small streets etc. the

permission of the engineer in charge shall be obtained for digging of pits as per conventional

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

28 LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In the

event of any discrepancy in meaning, the English language copy of all documents shall govern.

29 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of

fraud for public and theft of material or/and with handlings the material and any civil and/or

criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

30 Conditional bids shall not be accepted.

31 Additional Order /Repeat Order

31.1. The Company may place repeat Order / additional Order, provided there is no

conspicuous downtrend in the price of such item.

31.2. The Company reserve the right to place repeat orders / additional orders on the successful

Tenderers up to 25% of the original quantity of the A/T at the same Prices, Terms and

Conditions stipulated in the original contract within completion of contractual period. If, repeat

order is placed in the last month of Contractual delivery schedule of main order,

commencement period of one month should be given for repeat order. The delivery schedule

for repeat order should be given considering proportionate delivery schedule of main order and

it will be started on completion of contractual delivery schedule of main order. However, in

special circumstances the Company may place repeat order for 25% of the original quantity of

the A/T with early delivery schedule of material, as mutually agreed upon.

31.3. In special circumstances UGVCL reserve the right to place repeat order / additional order

up to 100% of the original quantity of the A/T at the same prices terms and conditions

stipulated in the original Contract as mutually agreed upon.

Signature of Contractor Executive Engineer

Name of Seal, Details Add. UGVCL, D.O._KALOL

With Cell No/Fax

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Technical Specification for supply, Providing & fixing chain link fencing

using MS Pipe, MS Angle & G I wire Mesh chain link for distribution

Transformer Centre.

1. SCOPE:-

The specification covers supply (including fabrication) providing & fixing of Chain

link fencing using MS pipe ,Ms angle & GI wire Mesh chain link for distribution

Transformer centres/RMUs as per design & drawing of UGVCL. For the safety

aspects, to cover distribution Transformer Centre/RMU, a chain link fencing is to

be fabricated from MS pipe of square hollow section (SHS), MS angle, MS Flat & GI

wire as per the design & drawing and to be provided/fitted with vertical support

posts of MS pipe of Square Hollow Section (SHS) in the ground using standard

cement concrete mixture.

2. Design & Drawing:-

Chain link fencing is to be supply as per design & drawing attached with this

specification.

3. Quality / Standards of Material to be used

Basic material to be used for the fabrication of Chain Link Fencing which is to be

supplied & provided is MS Pipe of Square Hollow Section (SHS), MS Angle, MS Flat &

GI wire. Hence material should of standard quality of standard manufactured &

name of manufactures to be specified in bid.

4. Size & Dimension of Material to be used

(i) For Vertical Post: MS Pipe of Square Hollow Section (SHS) of 49.5mm x 49.5mm x

4.5mm having weight of 5.95kg/metre.

(ii) For Main (outer) Frame; MS Pipe of Square Hollow Section (SHS) of 32mm x 32mm

x 3.2mm having weight of 2.69kg/metre.

(iii) For Chain Link (inner) Frame: MS Angle of 25mm x 25 mm x 3mm having weight of

1.6kg/metre.

(iv) For Chain Link Mesh: GI wire of 10 SWG with minimum 40 microns coating of Zink

& fabrication of mesh of 2” x 2” with approx weight 3kg/Sq. Metre.

(v) For Hinges: MS Flat of size suitable to MS pipe of 49.5mm with Thickness of 5mm.

(vi) Miscellaneous material like Hinges, Aldraft, Nut Bolt & other sundary material of

Standard quality.

5. Dimensions for fabrication of Chain Link Fencing of standard size as per drawing

(i) Main Vertical Post:

Main post should be fabricated from MS Pipe of Square Hollow Section (SHS) of

49.5mm x 49.5mm x 4.5mm having weight of 5.95kg/metre with minimum length of

2300mm. Normally Five posts are to be used for each fencing as mentioned in

(ii) Main (outer) Frame:

Main (outer) Frame should be fabricated from MS Pipe of Square Hollow Section

(SHS) of 32mm x 32mm x 3.2mm as per drawing.

Size: Front: Height: 1500mm

Width: 1650mm

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Rear: Height: 1500mm

Width: 1590mm

Both sides: Height: 1500mm

Width: 1650mm

(iii) Chain Link (inner) Frame:

Chain Link (inner) Frame should be fabricated from MS Angle of 22mm x 25mm x

3mm as per drawing.

Size Front: Height: 1336mm

Width: 610mm

Rear: Height: 1336mm

Width: 575mm

Both sides: Height: 1336mm

Width: 1200mm

(iv) As per drawing, standard size of chain link fencing will be of 10.88 meter

running length (with height of 1.5 meter) & rates are to be quoted accordingly.

However, actual size will be very as per site situation & quantity will be considered

accordingly.

(v) Labour charges will be fixed per job of fencing.

6. Installation i.e. fitting of Chain link Fencing at site:

Supplier has to fabricate all the section of complete chain link fencing as per

drawing, dimension specified as above as well as per instructions of Engineer in

charge of concern UGVCL sub division as per site requirement and installation.

Prior to installation / fixing at site, all the MS parts should be applied two coats of

red oxide. Main vertical posts should be grouted / fitted in the ground in such way

that fencing frame should be remain 150mm above from ground level. Minimum

450mm length of vertical posts should remain in ground & it should be fixed up by

foundation of standard CC mixture of ration 1:3:6 for the area of 300mm x 300mm

& height of 475mm. After installation / fixing at site, two coats standard paints

should be applied as per instruction of Engineer in charge of UGVCL sub division.

7. General Condition for Supply and Providing Chain Link Fencing

1. Zink coating of Chain Link mesh should not be less than 40 microns. For the same,

supplier has to produce manufacture’s certificate.

2. Space between Vertical post (49.5 x 49.5 x 4.5) & main frame (32 x 32 x 3.2) should

not be more than 60mm.

3. Space between Main frame (32 x 32 x 3.2 ) & MS Angle frame should not be more

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

4. Fixing of vertical post should be provided with foundation of standard CC mixture of

ration 1:3:6 for the area of 300mm x 300mm & height of 475mm with sufficient

5. Fixing of fencing case should be such that over all height at all the place should not

be less than 1650mm from ground. Fencing panel height should not be less than

6. Chain link mesh is to be fixed in the frame of 25 x 25 x 3mm MS Angle frame with

good quality of welding. Fitting of this frame with MS Pipe (32 x 32 x 3.2) should be

done with welding using MS Angle.

7. All the fabrication work should be done with good quality of welded & it should be

free from sharp edges, concern & unevenness of surface. It should also with good

finishing & decent look up to the satisfaction of Engineer in charge.

8. The drawing & dimension (except height) are for standard & normal location.

However, it may be very as per site situation. Hence supplier has to approach

concern UGVCL sub division, joint visit for each location & record the dimensions

according to site situation and accordingly has to fabricate, Supply & fixing the

chain link fencing as per the instruction of Engineer in charge of concern UGVCL sub

9. The drawing shall not absolve the supplier from his liability for insure appropriate

dimensions & to supply & providing accordingly as per the site situation &

instruction of Engineer in charge.

10. MS aldraf should be provided with locking arrangement on front side as shown in

11. Fitting of complete chain link fencing panel with vertical post should be done with

appropriate MS flat with thickness of 5mm and Nut Bolt of 2” x 3/4" size as per

drawing. It should be in such that both side & rear side, with tight fitting by Nut-

Bolts whereas front side, it should be slightly loose fitted so that it can work as

12. Quality of material: As the major material is a steel item, the material like MS Pipe,

MS Angle, MS Flat & GI wire must be as per relevant IS & bidder has to confirm

regarding the same. The audit inspection is to be carried out as per terms of the

13. Drawing: The typical layout drawing applicable for the tender invited is annexed.

14. The above material will be fabricated by the contractor (who so ever is awarded

this work) to form a cage with door and locking arrangement to suit the protection

purpose of the T/C a desired.

15. The carting of the cage at then side will be at the cost of the contractor.

16. The successful contractor has to install sample cage first and it should be inspected

by SDO & DE Tech.Then after you have to install other cage as per sample cage.

17. The entire job will be prepared with proper care; welding and fine finish giving

aesthetic look, to the satisfaction of the E-I-C.

18. Contractor has to provide name plate on the front side of the chain link cage with

the details of name of contractor, work order no & date and date of installation of

19. Guarantee of chain link cage should be up to 24 months from the date installation.

20. Major materials is of steel items if found inferior a lot of material will be rejected &

if not possible replace UGVCL will deduct 30% amount of the end cost price.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

21. In case of any discrepancy, the E-I-C will provide the guidelines and the contractor

will have to follow the same. The description of the authority issuing the tender and

above will be binding to the contractor.

Executive Engineer

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

GENERAL TERMS & CONDITIONS

1. The work should be strictly as per specifications and approved drawings of the Company

which can be supplied by the Engineer In-charge for reference at the request of the

contractor. The inferior and unsatisfactory work is liable to be rejected.

Before commencing the erection of lines, the contractor will be provided with the schedule

and the detailed layout map (proposed sketch). The work will have to be carried out as per

programmed laid down by department and under the entire supervision of UGVCL’s deputed

supervisor and contractor should employ his qualified supervisor who could supervise the

works throughout and he should remain present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable

to locate poles at such points, special precautions about foundation will have to taken and

work carried out as per instructions of the Engineer In-charge.

No tools will be supplied by the department. The work if found inferior and not up to

standard of the Company is liable to be rejected at the risk and cost of the contractor.

Any expenditure incurred for rectification work carried out by department will be recovered

from contractor’s bills, if the contractor fails to rectify the inferior work done by him in spite

of the instructions to rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the

work has been carried out.

2. Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason

be assigned for the rejection. It is also not binding on the Company to disclose any analysis

reports of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any

reason thereof.

Any tender who does not comply with the above requirements is liable to be rejected.

3. Security Deposit:

The successful bidder shall have to pay security deposit of within 15 days from the date of

issuance of LOI/LOA of an amount equivalent to 5% of the value of the work to be allotted to

him and as mentioned in LOI / LOA.

The Security deposit is payable the option of UGVCL by: (a) Demand Draft (b) Bank Guarantee

to cover execution period and, from any Nationalized /schedule Bank Payable at KALOL. The

Security Deposit will be returned to the Contractor without any interest after the successful

completion of work and submission of No Objection Certificate by concern office.

4. Contract Document:

The successful bidder, whose tender is accepted will have to execute a 300 Rs. stamped

agreement in standard form with the company and will have to sign the contract booklet viz.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Tender and contract for works at his own cost. In case of partnership firms, necessary

partnership documents, in original along with its copy will have to be produced for

verification along with authority to sign the bills measurement and enter in to contract as

well as correspondence with the company. Wherever required necessary power of attorney

will have to be produced especially when the partnership deed is silent on the point of

authority to deal with the Company. The contractor will have to execute the documents

and sign the booklet “Tender and contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit made before

Magistrate to that effect.

5. TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable

on equipment/material components, sub- assemblies, raw materials and any other items

used for the bidder's consumption or dispatched directly to the owner from its sub-supplier

and any such taxes, duties levies additionally payable shall be to bidders account and no

separate claim on this behalf shall be entertained by the UGVCL.

5.2 UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

5.4 “In case any tax or duty is newly introduced by the Government applicable for this

contract with effect from the next day of the date submission of the bid and if the contractor

is required to pay new tax or duty, then the owner shall reimburse the contractor the new tax

or duty so paid by the contractor against submission by the contractor of documentary

evidence to the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and

rates for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on

the part of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government the applicability of GST and Cess, etc. in respect of this work. No separate claim

in this regard will be entertained by the UGVCL, as it is the responsibility of the Bidder to pay

all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as

applicable which will be paid extra on a given taxable goods and/or services within the

original contractual delivery period. The amount of GST/ and Cess as applicable should clearly

be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws

means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017and all related ancillary legislations).

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST/ and Cess, charged

to COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without /COMPANY making any specific Claim, for

the same, either from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. /COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the Bidder. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto by

the supplier / contractor.

5.12 Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of UGVCL’s statutory variation clause shall apply.

5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of Input Tax

Credit and / or due to inclusion of any other additional item of their inputs/input services

under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date

of submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time

6. Statutory Variation / Changes in taxes

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess in

the taxes subsequent to your offer if it takes place within the contract period will be UGVCL

account subject to the claim being supported by documentary evidence. However, if any

decrease takes place during contract period the advantage will have to be passed on UGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

7. Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

8. INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate will be

issued to the contractor, however added as contractor has to submit separate invoice for

supply parts item as well as works part item separately, otherwise TDS will be deducted on

entire invoice value.”

Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

Contractor should quote accordingly i.e. inclusive of welfare cess.

Welfare Cess:

As per Welfare Cess Act, the welfare cess @ 1% is applicable and same is considered in price

THE WELFARE CESS WILL BE PAID TO CONTRACTOR ON ACTUAL WORK EXECUTED AMOUNT AS

PER CONTRACT.

The amount of welfare cess @ 1% of total bill amount is to be withheld from contractor

running bill in case of challan copy is not submitted along with invoice and will be released on

submission of challan of depositing the welfare cess amount to respective department.

The contractor shall deposit 1% welfare cess as applicable to respective government

department. UGVCL shall pay the welfare cess by way of reimbursement to contractor on

production of documentary evidence of payment deposited thereof by contractor.

The modality of payment/reimbursement of welfare cess will be as under:

[a] On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess Act

and submit the documentary evidence to the concerned office.

[b] Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

[c] Before release of payment of subsequent R.A. Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A. Bill.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

[d] Before release of payment of Final bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill as well as of final bill on final bill

amount certified by UGVCL.

[e] Before release of payment in case of 1st & Final Bill, the contractor has to deposit the 1%

welfare cess on bill amount as certified by UGVCL and shall submit the documentary

evidence of payment deposited thereof.

[f] The contractor shall produce the receipt of payment of welfare cess from the respective

Government Department before submission of final bill otherwise final bill of the work

will not be finalized. Welfare cess payment will be reimbursed on production of evidence.

9. Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be

subject to the exclusive jurisdiction of KALOL.

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed

by the tenderers with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see that the

tenders are received in company office or tender box within the stipulated time and date. The

envelop must bear full address of the tenderer.

10. Additions and alterations of any kind in tender forms, conditions etc by the bidder without

the consent of the undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures, rates quoted in

words shall prevail.

b. The bidder must quote his rates net lowest and the rates not confirming to the unit

specified in schedule may not be considered even though they may be lowest.

c. The rates must be stated for each item separately and in addition percentage of reduction

in the total price if any should also be quoted.

d. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

11. The rate quoted should be in percentage higher /lower / rate to rate.

12. The company’s general conditions of contract will apply to all the contractors and he is

deemed to be fully aware of the company’s general conditions of contract for the works

in respect of security deposits, penalty for late completion of work etc and any ignorance of

these conditions will not exempt the contractor from the liability to abide by the same.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Submission of a tender by the bidder implies that he has read that the instructions and

conditions of contract contained in booklet and has made himself aware of the scope and

specification of the work to be done and of the conditions and rate at which stores etc. will

be issued to him and local conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion

of the competent authority whether to award more than one work or not without assigning

any reason thereof.

13. In case of any discrepancy between Tender Document condition and the General Conditions

of Contract attached to Tender Document, the condition mentioned in tender document is

14. Any amount payable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL

under any order / sub work order to the contractor can be adjusted against amount

receivable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL / GUVNL or

any of its subsidiary company. The contractor will have no objection whatsoever for the

15. Safety:-

Before starting any work by the labour of the contractor, it will be the responsibility of the

contractor to obtain line clear from the concerned officer / employee.

Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and

Tackles for Safety are to be arranged by Bidder only.

No any work should be carrying out without supervisor of the company for safety point of

view. Contractors should observe all the safety rules during execution of work.

The contractor will have to see that labours working on the site should utilize all safety

equipment like helmet, safety belt, hand glows, safety shoes and tool-tackle. If any labour

found without safety equipment at site during execution of work, it is fully responsibility of

contractor for any accident occurred.

The contractor has to follow all labour laws, safety rules and regulations. The UGVCL does not

take any responsibility in case of accident or injury to the workers. The safety, security of

men, materials and equipment shall be sole responsibility of the contractor.

The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety

Rules and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The

Company” reserves the right to take actions as per the terms and conditions mentioned in

Tender without any prejudice.

The Company is not liable for any injury or damage to contractor’s workman or his

equipment respectively during execution of this contract and the Company will not pay

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

any compensation for any reasons whatsoever. The contractor is also responsible for any

damage to private property i.e. standing crops in farms or Gram Panchayat property etc.

16. The contractor shall not demand or accept any help from the intending consumers in line

erection works or in transportation of materials.

17. Whenever there is an excess work carried out by a contractor beyond the technically

sanctioned amount against the work order given, the approval for the excess quantity of

work done should be obtained from the competent authority as per Company rules.

18. The erection work should be started from the date of commencement given in the

order and should be completed within the prescribed period for each work. The

contractor is bound to complete the work within the specified period of each separate work

order given by Executive Engineer.

The contractor will be given the separate order for each work on the basis of the rate

contract order. The date of commencement and date of completion of work will be

mentioned in the order, which the contractor has to agree; otherwise the penalty will be levy

for the late completion of work as per Clause No.-3.2

19. Priority of work would be decided by the Executive Engineer / Deputy Engineer of SDn and

contractor shall carry the work within the stipulated period of the order given by the

Executive Engineer.

20. You will have to submit fortnightly progress report regularly in duplicate to Engineer In

Charge and Executive Engineer KALOL DIVISION. If found that the work is unsatisfactory or

not progressing as per schedule then any action would be taken by the UGVCL as may

deemed fit to see that work is completed at the risk and cost of contractor. The completion

time allowed for each Sub work Order shall be strictly observed.

21. The contractor must have adequate resources and manpower of skill/unskilled personnel to

undertake the work at different places simultaneously.

22. The contractor will submit the final bill/ sub-work order bill within one months from the work

completion date.

23. The payment will be release within thirty days after submission of bill and all relevant

documents with invoice or part thereof whichever is later.

24. The contract will remain in force for the period of 02 year from the date of issue of work

25. TERMS OF PAYMENT:

a) The payment will be made to the contractor by ECS/RTGS/NEFT subject to an advance

stamped receipt being received from payee.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

b) The payment will be done after successful completion of scope of work of each sub-work

order after furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue of work

certificates by the Engineer in charge, for the quantum of work completed.

d) Deductions from Contract: Price All costs, damages or expenses which the Owner may have

paid, for which under the Contract the Contractor is liable, or any other retention award will

be claimed by the Owner. All such claims shall be billed by the Owner to the Contractor

regularly as and when they fall due. Such bills shall be supported by appropriate and certified

vouchers or explanations, to enable the Contractor to properly identify such claims. Such

claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may

then deduct the amount, from any amount due or becoming due by him to the Contractor

under the Contract or may be recovered by sections of Law or otherwise.

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of payment

mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified

activities complete for each sub work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn

with all relevant documents.

3. Payment of last sub work order shall be made after the work order is completed and the

line is handed over and accepted by the Engineer – in- Charge in all respects subject to

furnishing of performance guarantee of equivalent amount for the guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

26. Presentation of Bills

The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy

Engineer of Sub Division Office. These bills shall be serially numbered.

Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for each

item. Location wise inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

Work Completion certificate duly signed by Contractor for which Bill is submitted.

For non-submission or part submission of above information, no bills shall be processed.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

27. Recording of measurements

If the work has been carried out satisfactorily, the contractor with prior intimation from the

Company Officers shall have to witness the inventory on the appointed date within the

days of the completion of work. If contractor fails to come to the appointed date a notice

under Registered cover with A.D. will be served on him to witness the recording of

inventory prior appointment with the Company officer within ten days of receipt of notice or

within such extended period applied for by the contractor and granted by the Company

Officer. If the contractor still fails to come for the recording of inventory within the original

or extended period of time granted by the Company officer then the recording of inventory

and recording of measurements thereof will be carried out thereafter unliterary by the Company

Officer and the same shall be finalized by the Company’s Officer and the same shall be binding

on the contractor, no request then will be entertained.

28. On completion of work the contractor will inform the concerned DE in writing and DE will see

that if any rectifications are to be required, will intimate to the contractor within 15 days in

writing from the date of receipt of the letter from the contractor to complete the rectification

works within 7 days. If the contractor fails to do the rectification additions or alterations etc

within the above time limit, then the same will be got done through other agency or

departmental staff at the risk and cost of the contractor without giving any further notice

or any intimation. No complaint will be entertained from the contractor in this regard

and amount will be recoverable with 15% supervision charges.

29. Contractor has to take Earthing & utilization of CC Block in stay set certificate from the UGVCL

supervisor (Line Staff) and it is to be submitted along with the final bill.

30. Audit Inspection

UGVCL reserves its right to carry out random and surprise inspection at any time of the

ongoing work / completed work for ensuring its quality and compliance with the REC

standards OR CEA construction standards OR any Indian Standard OR Technical specifications

of UGVCL. If during such audit inspection, any violation of Standards OR Safety regulation is

observed, which may be unsafe for the general public or for the employee of Distribution

licensee, UGVCL shall intimate the Contractor immediately by any written communication

medium (either through mail / letter) and on such intimation, the contractor shall rectify such

defects, within such period, (as may be specified by the UGVCL, depending upon the quantum

of such defects) and shall submit the written report along with site photographs indicating

such rectification to the Engineer In-Charge. Nevertheless, following actions shall be taken

against the Contractor on detection of substandard work.

30.1 On first instance, a stringent penalty of 3% of total value of Sub-work order shall be imposed. In

addition to the above, if the contractor fails to rectify the substandard work despite being

served the legal notice under clause 31, UGVCL shall get the work rectified through the other

contractor and shall recover the total expense incurred for such rectification including labour

and any other amount paid to the other contractor as the case may be which it has to incur for

such rectification.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

30.2 On detection of second instance of Substandard work in the same work order OR in different

work order(s) under jurisdiction of UGVCL, the defective/substandard orders shall be

terminated by following procedure as mentioned in tender terms and conditions in addition to

the actions as mentioned above in Clause 31.1.

30.3 On detection of third instance of Substandard work in jurisdiction of entire UGVCL by same

contractor during the last three years, the Contractor shall be stop-dealed after following due

procedure and after giving opportunity to represent as per principles of natural justice.

30.4 Definition of Substandard work

The work executed by the Contractor, which is not in compliance to the REC Construction

standards or CEA Construction Standards or any Indian standards (IS) OR violates the provisions

of GERC Distribution Code or Grid Code or CEA Safety regulations or in contradiction to any

tender condition as amended time to time, shall be considered as Substandard work

31. Penalty

31.1. The time limit allowed for carrying The time limit allowed for carrying out the

work as entered in Bid shall strictly observed by the contractor. The work shall

throughout the stipulated period of contract proceeds with due diligence (time

being essence of the contract)

31.2. The execution of this contract shall be completed within 24 months after

commencement period of 30 days from the date of letter of acceptance (LOA).

31.3. If the work is not completed within the scheduled period as prescribed in Sub

Work Order, penalty shall be @ 0.5% per Week or part thereof plus applicable

tax (if any) subject to ceiling of 10% plus applicable tax (if any) of the Sub Order

Value with GST and Cess as applicable rates. This will be deducted from the bills

payable either against this contract or any bank guarantee or any other amount

payable under any contract with the UGVCL.

31.4. For calculating delayed portion, start date of sub work order for penalty

calculation will be the Day / Date on which the major material issued against

the Sub work order and final date of actual completion of work shall be

consider. The penalty will be invariably deducted from the bill of the contractor

and no refund will be given unless the competent authority approved the waiver/

reduction in penalty. In case of material supplied late by UGVCL to the contractor,

clause no. 32.11 shall be applicable.

31.5. The concern field office of KALOL Division / SABARMATI Circle will issue sub work

order as a part of contract as per requirement. The work completion period of

each sub work order will be decided by concern Engineer-in-Charge from the date

of issue of sub work order. The delay of commissioning is liable for penalty.

31.6. Penalty for non-submission of bills timely: Sub work order wise bill along with

excess material credited to store to be submitted by contractor within 30 days

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

from the date of work completion. If the bill for the work, after reconciling

inventory given to contractor and depositing back the surplus material to

respective RSO / Divisional Stores, is not submitted within one months from the

work completion date as per work completion date, then penalty @ Rs. 500 per

week or part thereof plus applicable GST subject to maximum of 10% of Sub Work

Order value plus applicable GST will be deducted.

31.7. Penalty for violating safety rules: During the execution of Work, if

Contractor/Labour are found violating the Safety rules and Regulations, then

Engineer-in-Charge will

32. Further, it is to state that in rainy season and / or for any other reasons beyond the control of

contractor and / or if Municipal Corporation or Nagarpalika or Local Government Bodies or any

other utilities do not allow to execute work or any ROW issues; stoppage period will be

allowed for such period subject to submission of representation with documentary evidences.

Stoppage Period will be approved by next higher authority of order approving authority.

33. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by reason

of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods,

explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter

referred to as event)”, then provided notice of the happening of any such event is given by

either party to the other within twenty one days from the date of occurrence there of neither

shall have any claim for damages against the other in respect of such nonperformance of

delay in performance, and deliveries under the contract shall be resumed as soon as

practicable after such event has come to end or ceased to exist, and the decision of the

Managing Director as to whether the deliveries have been so resumed or not shall be final

and conclusive.

34. Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit.

However, if on account of reasons beyond one’s control as laid down in the Force Major

Conditions, UGVCL may consider extension of contractual period with or without statutory

variations and with or without price variation.

35. Work completion period shall be reckoned from date of issue of material for particular sub work

order. However, decision of Executive Engineer of division with Supt. Accountant (Exp.) will be

authorized for finalization of work completion period if any dispute.

36. In case, it is not possible for the successful bidder to continue the work either due to heavy rains

or other reasonable causes, such facts should be immediately brought to notice of the Engineer

In Charge. If the reasons for stopping the work are genuine the Engineer In Charge may ask the

successful bidder to start the work again as per condition. The period of such stoppage will not

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

be considered as a part of working days moreover the successful bidder cannot claim

compensation for such stoppage.

37. It will be the responsibility of the contractor to intimate the closing down and recommencement

of work at all stages to the engineer in charge or vice versa in writing with reason for the closing

down of the work with specific of days for which work will remain closed.

38. In case of failure on the part of the contractor, his claim for extension of time limit will be

entertained with penalty.

39. In case, intimation is not given in these regard, the reason for delay will not be accepted.

40. However, time limit extensions will be considered only after execution of the sub work order fully

and upon submission of documentary evidence for the reasons of delay. Extension of

Contractual period will be approved by next higher authority of order approving authority.

41. However, time limit extensions will be considered only after execution of the contract fully and

upon submission of documentary evidence for the reasons of delay.

42. In case of extra ordinary situation like COVID-19 Pandemic or any lockdown situation or rainy

season etc. force majeure clause will be applicable and stoppage period in execution of work may

allow, if required.

43. FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

43.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

43.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

43.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

43.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

43.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any circumstances

of Force Majeure that arise after the date of the Notification of Award.

43.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

43.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to

continue to perform his obligations under the Contract so far as reasonably practicable. The

Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the Engineer-in-Charge.

43.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Time for Completion of the Works, either party shall be entitled to serve upon the other,

days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure

shall continue, the Contract shall terminate.

44. Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act will

be deducted from bill as per applicable rate, if applicable.

45. ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreement touching the agreement or subject matter thereof, arising out of or in

relation there to and whether as to construction or otherwise shall be referred to the decision

of the Sole Arbitrator, as appointed by the MD of COMPANY, for that purpose, who shall be a

retired High Court Judge or retired District and Sessions Judge, and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be

governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from

time to time and the rules made there under.

46. If any work not carryout out satisfactory deduction will be made as per prevailing cost data.

However Executive Engineer – KALOL DO is the final authority and decision will be acceptable

Executive Engineer – UGVCL KALOL DO has full right to accept or reject any tender without

assigning any reason.

All the successful tender has to carried out the work under UGVCL competency as per

assigned by competent authority.

47. REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

48. CARTEL:

If, the Company during the procurement process, observes or suspects any activity on the part

of bidders or obtains any knowledge which indicates the existence of cartel formation amongst

the bidders or apprehends the possibilities of cartel as defined under The Competition Act,

2002, the Board of the Company being a government Company involved in public procurement

work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any

manner deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition

Act/other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

discretion.

49. Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened,

all Bidders shall be given equal opportunity.

50. Price Evaluation:-

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their

may go to the L-2, L-3 and so on depending upon the requirement at UGVCL’s sole discretion. If

Inviting Authority) decision shall be final and binding on all the parties.

In case of bid found quoted with abnormally low rates, UGVCLs may reject the offer at its sole

discretion after examining quality and resources of bidders with due approval of next higher

authority.

51. If work is not started / completed within stipulated time limit period, then contract be short

closed with applying risk purchase and Security Deposit is to be forfeited with put on black

listing or stop deal for the period decided by the competent authority.

52. QUANTITY DISTRIBUTION

52.1 The total quantity distribution to the new bidders will be restricted up to 30% of the

estimated amount in case of new bidders stands L-1. However, if the quoted price of new

bidders is higher than regular bidders, then there will be no any quantity distribution is

allowed to new bidders.

52.2 The competent authority of the UGVCL as per delegation of power shall decide to consider

nos. of bidders for placement of order under ARC, at its own discretion and considering field

requirement.

52.3 The New bidder is to be asked to match the L-1 price of the New Bidder only and the regular

Bidder has to match the L-1 price of the Regular Bidder.

52.3.1 If L-1 New Bidder below company SOR Rate then regular Bidder restricted up to

Company SOR Rate or quoted rate whichever is below.

52.3.2 If L1 is New bidder above company SOR Rate Then Regular Bidder Should match with L-

1 Bidder. In case of L1 bidder backs out from tender process before allotment of order

or during tender process, UGVCL has right to call next lowest bidder/bidders to execute

work according to Clause no-52.3.

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than Rs. 5 Lakhs

for specific single work, experience criteria may be kept in line with Important instruction for submitting the

Tender Clause No: 3, Technical & Commercial. Accordingly, this clause may be adopted / deleted while

inviting tenders).

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

53. CONTRACT QUALITY ASSURANCE:

53.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall

quality management and procedures which he proposes to follow in the performance of the

Works during various phases as detailed in relevant clause of the General Technical

Conditions.

53.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for

the execution of the Contract. UGVCL reserve the right to inspect the work at any stage of

contract i.e. during the execution and after the execution of work.

53.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous supplies

made performance reports etc. However, in case of orders are placed, specific approval shall

be obtained from the UGVCL for the vendor supplied materials. The quality assurance

program shall be furnished for each material separately for approval.

54. SECRECY:

The technical information, drawings, specifications and other related documents forming part

of the enquiry or Contract are property of UGVCL and shall not be used for any other purpose,

except for the execution of the contract. All rights related to the technical specifications,

drawings and records are reserved by UGVCL only and no part or partial should be

reproduced, copied or alter without prior permission to UGVCL in writing. In the event of the

breach of this provision, UGVCL can claim the damages caused by such events.

55. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

55.1 Has submitted fake, false or forged documents/certificates.

55.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and

unless it is sought for.

55.3 Has tampered with the stipulated tendering process.

55.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions.

55.5 Has committed breach of contract or has failed to perform a contract or has abandoned

the contract.

55.6 Has failed to provide suitable expertise for the work as per prescheduled program

55.7 Has failed to submit all the necessary Test reports/documents within time schedule / as

per Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the firm.

55.8 Has indulged in construction and erection of defective works.

55.9 Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame, as specified by the company.

55.10 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorized disposed of materials/ documents/

drawings/ tools or plants or equipment supplied by the Company

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

55.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

55.12 Has unauthorized obtained official company information or copies of documents, in

relation to the Tender/Contract

55.13 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

55.14 Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

55.15 In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

55.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

56 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

56.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

56.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the

list of Stop dealing / Banned for business dealing in any Company of GUVNL and its

Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

56.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid of

the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will not

be further evaluated. The Firm will not be considered for issue of order even if

its price is the lowest. In this situation, the next lowest bidder shall be

considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

56.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

56.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

56.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall

be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies &

for all Services of the Firm.

56.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/

Banned for business dealing.

56.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

56.9 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-F

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has

not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and

it’s any Subsidiary Companies.

57 Relationship with employee:

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest (i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not deal

with such Company/Firm at all.

Bidder therefore, must specifically disclose this fact in his technical bid. Non –disclosure of such

facts would immediately disqualify the Bidder for further dealing with the tendering Company”

58 Usage of “Call Before you Dig” application:

“Permission letters granted online/offline for enforcing use of ‘Call Before U dig’ mobile

application for any work involving excavation activity.” (Contractor/Bidder has to register

themselves as Excavator/Digger in “Call before you Dig” application and for any

excavation/digging work, contractor has to take permission/NOC from “Call before you Dig”

application)

59 Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages, expenses or decrees arising of such

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

KLL-DO-11-2026-27 / Sr No-1 PR NO:- 670988 / RFQ NO:-

Annual Rate Contract Providing, Fixing and repairing of Chain link fencing

work for Kalol-1,Kalol-T & Santej sub division area under Kalol division

SCEHEDULE – B (PRICE BID)

Sr Description Unit Qty Rate Amount

1 Supply and Providing of chain link cage fabricated from

MS angle, MS Pipe, MS Flat, GI Wire Mesh chain link

etc to make the entire structure as per drawing & RMT 1700 1628.83

Specification and instruction of engineer of UGVCL Sdn

(Measurements in RMT)

2 Labour charges for fixing of chain link cage around

distribution trnasformer centre with Stopper, Hold

Dropper, Hinges Labour of colour with redoxide and RMT 1700 460

color, concreting of RCC with material (1:2:4) of

CMT and as per spec. & Drawing

Labour charges Dismantling of chain link cage from

distribution trnasformer centre in healthy condition

4 ERECTION OF COIL TYPE EARTHING for TC fencing as

per specification and instruction of in charge engineer NO 255 579

of UGVCL sub division

Welfare Cess @ 1% of Estimated Cost

Total with Welfare cess

G.Total

Note:-Price bid submit online only

Remarks:-1. Name plate mentioning name of agency, WO number and date of supply to be

provided on each fencing.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Annexure-A

Name of Contractor: -______________________ Mobile no: ____________

Contractor’s store address: -

Details of work completion (last seven years):

no of Division order Amt of work completed

work no. & (Rs.) complet HT LT TC CF

Date ed (Rs.)

Details of work order on hand / Work under progress:

. of Division order Amt of work completed

no work no. & (Rs.) complet HT LT TC CF

Date ed (Rs.)

Contractor’s Signature

---------------------------------------For office use only----------------------------------------

This is to certify that, the above contractor name as

_______________________________ has successfully completed work of above

mention order in this division in stipulated time. The work is found satisfactory.

Executive Engineer

___________ Division

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Annexure-B

Name of Contractor:-______________________ Mobile no:____________

Address:-___________________

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Reg. no / Sr.

Quantity Approximate

Sr. no Tools, and safety no of

in Nos. value (Rs.)

equipments equipment

Contractor’s Signature

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

ANNEXURE – C

Details of Pending Orders, tendered for & on hand, as on the date of the submission of

this Tender:

(To be completely filled by the Bidder)

WORK DATE

SR STIPULATED

WITH ITS COST OF ANTICIPATED ESTIMA WHEN

N TENDER DATE OR REMARKS

LOCATION REMAINING DATE OF TED DECISION

O COST PERIOD OF

AND WORK COMPLETION COST IS

COMPLETION

ADDRESS EXPECTED

• If necessary, separate sheet may be used to submit the information.

Tender for -----------------------------------------

Tender No: UGVCL/---------------------------------------------

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

ANNEXURE-D

TENDER FEES

Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs As per DoP.

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Annexure-F

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: UGVCL/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

I/We_____________________________________________________ authorized signatory of

M/s_____________________________________________ hereby certify that

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered item.

Signature of the Tenderer

Seal of the Firm

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________________ hereby certify that

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

APPENDIX – I

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

_________________________for____________________________________________ of (Supply/

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for _________________________,

______ Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”)

Rs._____________ (Amount of EMD) valid till _________ (Mention here date of validity of this Guarantee

which will be 5 (FIVE) months beyond initial validity of Tender’s offer) which is required to be submitted by

the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank

Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to

pay immediately on demand in writing from the _______ Gujarat Vij Company Ltd. or any officer authorized

by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said ______ Gujarat Vij Company Ltd. on behalf of

the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the _______ Gujarat Vij Company Ltd.

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and

encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the

constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the UGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

__________ (Amt. of E.M.D.) (Rupees ____________________________________) (In words). Our

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee),

all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with

Fax Nos. Official Round Seal.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the ______ Gujarat Vij Company Ltd. or any Officer authorized by

it in this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________ to the

said _______ Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

supply/works specified below

L.O.A. No. __________________________dated_________.

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not be

terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by

any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent,

by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

AGREEMENT:

This agreement is made at ___________the ___day of______month _______Year between the

______ Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the

Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the _______ Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at _____________________________ (hereinafter called “The

Company” which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

_________________________________________________________as per Company’s LOA No.

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, UGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and HT/LT AB Cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the

terms conditions and stipulation contained in this contract and in consideration of the due

provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the claims of money

as and when they become due and payable to the contractor under the provisions of the

contract such payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of the

conditions and the covenant as stipulated in the general conditions specifications form Or

tender schedule drawing etc. attached with the Company LOA No.

____________________________, Dated ____________.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety

Rules and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The

Company” reserves the right to take actions as per the terms and conditions mentioned in

Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The UGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

terminated, and assist “The Company” in maintenance, protection, and disposition of the works

acquired under the Contract by the Company. In the event of such a termination the Contractor

shall be paid compensation, equitable and reasonable, dictated by the circumstances prevalent

at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the

Company that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the Company shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect

or alter other terms and conditions of the contract and the contract so altered or revised shall be and

shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first

above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The _________Gujarat Vij Company Ltd

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

INDEMNITY BOND

In consideration of the _______ GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

___________________________________________________________________as per A/T No.

__________________________, dated _______________ and all future contract that may be

awarded to me in the next one year and in Important instructions for submitting the Tender in clause

27 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said Act

for death or injuries caused to the workmen engaged by this presents, if such compensation is paid by

the COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf of me,

to pay such amount of compensation on demand within 48 hours to the COMPANY that it might have

to spend as legal and other incidental charges in defending any suit or action arising out of the death of

injuries in regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend as

legal and other incidental charges in defending such suit or action and also the amount that may be

ordered to be paid to the worker / or his heirs as compensation and that the above written bind shall

remain in full force and virtue till the COMPANY is required to defend such suit or action filed by the

workers and or heirs against the COMPANY. Further it is applicable on death of contractor himself

also. No any compensation will be claimed by legal heirs of contractor.

Witnesses:

Signature of the Executant

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

ANNEXURE – A

On Non-judicial Stamp Paper of Rs. 300/-

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

TENDER NO: KLL-DO-11-2026-27/

Sr. Particulars

01 Name of Firms

02 Office Address Phone No.

Fax No. Email ID

03 Works Address as per

Vendor Registration Phone

No. Fax No. Email ID

04 Type of Firm Private Limited Company / Public Limited Company /

Limited Liability

Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

05 CIN / LLPIN of

06 GST No. of Firm

07 Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN

any) and full address (as on the bid submission date)

Sr. Full Name DIN Full Residential Address

Stamp / Round Seal

The details of Legal Representative / Agent of the Bidder Firm are as under:

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not? (Yes/No)

Designation

Office Address

Office Land-line Nos.

Mobile No.

Whether acting as Legal Representative / Agent

in any other Private Limited Company or Public

Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or

Proprietor Firm? If yes, give names.

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item

by any other Private Limited Company or Public Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or Proprietor Firm in which any relative of any

Director or Partner or Proprietor of Bidder Firmis a Director, Partner or Proprietor. The

word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means

any one who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to

another in the following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

d. Son’s wife,

e. Daughter,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

Stamp / Round Seal

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to

‘Conflict of Interest’ of Tender No. . The detailed Clause is

“A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of

Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from

any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing

units or more than one unit having common business ownership / management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict

of interest with other bidders for particular quoted item viz. _______(Item Name)_____ .

Stamp / Round Seal

We hereby declare and confirm that the above information and particulars are true and

For _______(Firm Name)_____

Signature of Director / Partner

/Proprietor / Authorized Signatory

Date: Stamp / Seal of Firm Name:

Designation:

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Bidder Information

1. Name of the Bidder

2 Postal Address: (Mandatory )

3 Telephone nos./Fax no. /Mobile no:

(Mandatory )

4 e-mail address & URL (Mandatory )

Type of Company Attach Proof of

Company Registration along with a copy Proprietorship/ Partnership/ Private

5 of the Partnership Deed/ Article of Limited/ Public Limited

Association and Memorandum of

Understanding

Name and designation of the

6 representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address (Mandatory )

8 Office Telephone/Fax no. (Mandatory )

9 Office e-mail address (Mandatory )

10 Permanent Account Number(PAN),

11 GST Number

Policy No.

13 Group Insurance Policy No. in the

name of bidder period up to

14 Adhaar Card No.(Optional)

15 RTGS BANK ACCOUNT DETAILS ACCOUNT NO :-

BANK NAME :-

IFSC CODE:-

BANK BRANCH NAME :-

It is certified that the information provided above is true to the best of my knowledge and belief. If

any information found to be concealed, suppressed or incorrect at later date, our tender shall be

liable to rejected and our company debarred from executing any business with UGVCL.

Signature of Contractor & seal