Tender of Labour Work for Underground 11 KV XLPE cable under Barwala Sub Division

2 Estimated cost in Rs. 1500000 Rs/-

3 Tender Fee in Rs. ( non-refundable) 1180 Rs/- (With GST)

Payment of tender fees at _____________ Division / Circle office cash counter from Dt._______ @ 11:00

Hrs to DT.________ @ 14:00Hrs.

Earnest Money Deposit amount in Rs.

5 (Payment through

NEFT/RTGS ACCOUNT

On line ( e-tendering ) tender / offer submission last Date _23.02.2026 up to 18:00 hours only IFSC CODE:SBIN0060011)

(This is mandatory )

AS PER GUVNL CIRCULAR NO.GUVNL/TECH-3/D.E.1/1586, DATE 04.10.2023

Regarding Payment of Tender Fees:-

AII the Bidders will be required to pay Tender Fees plus applicable GST as mentioned in the Tender document either in Cash (up to Rs. 10,000/-

only) at the office address specified in the tender document or by RTGS/ NEFT/online.

Regarding Payment of EMD:-

lf the EMO amount is more than Rs.3 Lakhs, it should be paid either by RTGS/NEFT /Online or Demand Draft or Banker's Cheque or Pay Order

or Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by

RTGS/ NEFT /on line and as per the modified clause, for Tender fees & EMO (upto Rs.3 Lakhs), no any physical documents with bids will be

required from bidders and on completion bid submission period, bids can be opened immediately.

FOR RTGS PAYMENT BANK ACCOUNT DETAILS

NAME OF COMPANY PGVCL

BRANCH SBI-COURT COMPOUND ,BOTAD

IFSC CODE SBIN0060011

7 Date of opening of Tender fee , EMD of bid at Date_24.02.2026_@_11;00___ hours (if possible) 24.02.2026

8 Date of opening of Technical Bid at Date 24.02.2026_@_11;00___ hours (if possible) 24.02.2026

9 Date of on line opening of Price bid, Date 24.02.2026_@_17;00___ hours (if possible) 24.02.2026

10 Validity of Bid 120 DAYS

Executive Engineer

PGVCL, Division office, Botad

Sr. No. Prticulars

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 SECTION III: General Instructions to the successful bidder

SECTION IV : TERMS & CONDITIONS REGARDING INDUSTRIAL

LAWS AND OTHER RELATED MATTERS

6 SECTION V : TAXES

7 SECTION VI : General Terms & Conditions

SECTION VII : Annexures I to XI, BG Formats for EMD and, SD,

Agreement and Indemnity Bond Formats

9 SECTION VIII Schedule B

10 SECTION IX Technical Specifications

11 SECTION X Drawings

GENERAL INFORMATIOS FOR BIDDERS

The "PGVCL" shall mean the Executive Engineer Botad Division, PASCHIM GUJARAT VIJ

COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot.

With expression shall unless repugnant to the context include its permitted assigns or

successor / authorized representatives.

The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

1.2 accepted by the PGVCL for award of the contract and shall include his authorized

representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as

Engineer-in-Charge to supervise the work – for the purpose of the contract.

The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules and drawings.

The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that

his tender has been accepted.

The "Contract" shall mean the agreement to be entered into by the PGVCL with the

contractor and shall include the commercial technical and general conditions, schedules,

drawings and any other conditions specifically agreed between the parties forming a part

of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract agreement as

The "Contract Value" shall mean the total amount indicated in the contract agreement as

per order placed by the PGVCL and calculated from the quantities indicated in the tender.

The "Completion Period" shall mean the period starting from the date of issue of "Order"

and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

“Inspector” shall mean the any person nominated by PGVCL from time to time to inspect

the works under the contract and/or duly authorized representative of the PGVCL “Letter

of Award” shall mean the official notice issued by the PGVCL notifying the contractor that

his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

Sign Stamp of the Bidder Page 4|97

1.16 LT means Low Tension,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest

rules under Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken

in presence of Engineer in Charge whenever required.

1.20 Definition of “Similar work” for overhead network: Erection of overhead

electric Network up to voltage level 22 KV

1.21 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.11 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and

having experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work, along with satisfactory work

completion certificate regarding execution of work , including work order

outward number along with its value, from order issuing authority, for last

(three Years) _ ending last day of month previous to the one in which tenders

are invited., of any DISCOM of GUVNL or any Govt. / Private DISCOM of any

state of India. The work executed through open / advertised tender shall only

be considered for experience of work. The work done through limited tender

shall not be considered for experience.

These bidders will be considered as an experience bidder.

2.12 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and

not possessing any experience of erection & maintenance of overhead HT/LT

lines, Transformers, underground cable work can also participate in tender for

erection & maintenance of overhead HT/LT lines, Transformers, underground

These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

Work Completion certificate (by Order Issuing Authority only) with copies of

Work Orders for the similar works executed.

Memorandum of Association or partnership deed.

Document showing P.F. Number obtained by the bidder.

Power of attorney if any for signing the bid documents.

Latest solvency certificate issued by Nationalized or scheduled bank for a sum

of Minimum 20% of Tender cost

Registration Number under Shop and Estt. Act (If as case may be applicable)

PF Code Number allotted by concerned PF Authority

Sign Stamp of the Bidder Page 5|97

Labour License (If as case may be applicable)

Registration under ESIC (If as case may be applicable)

Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

E. P. F. Registration in the name of bidder.

GST Registration Certificate in the name of bidder

PAN card in the name of bidder

Valid Labour Insurance Policy in the name of bidder

Latest bank solvency certificate from any Nationalized/Scheduled bank

Adhar Card (Optional) (In case of Bidding is done on Individual name)

Scanned copy of DD cheque.

3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

Bidders willing to participate in tender should have valid digital certificate / Digital

3.2 Signature as per Information technology Act 2000 using which they can sign their electronic

bids. Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd.,

who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in

the tender document.

For details regarding digital certificate and related training the below mentioned address

may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

Toll Free No:1-800-233-1010 Mob.: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital

Bidders can prepare and edit their offers number of times before tender submission

date and time as mentioned in this tender details table no1. After tender submission

date and time, bidder cannot edit their offer submitted in any case. No written or

online request in this regard shall be granted.

Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on

3.6 website www.nprocure.com before the validity period mentioned in tender details Table

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers in physical form will not be accepted in any case

Sign Stamp of the Bidder Page 6|97

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender

Document in detail in order to comply with PGVCL’s requirements including

but not limited to the Tender fees, EMD and deadlines, selection criteria,

selection methodology, scope of work, and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and

documents and fully inform himself as to all the conditions and matters

which may in any way affect the Work or the cost thereof. If any Bidder

finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in

writing in advance before filling in the tender , within the time limit as per

Table no 1, for an interpretation / clarification by the PGVCL Botad Division

office. Then The PGVCL Botad Division office will issue interpretation

and clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date

as specified in the Table no1. All such interpretations and clarifications

shall form a part of the specifications and documents, and accompany the

bidder's proposal. In case of difference of opinion about interpretation

of specification etc. the decision of Executive Engineer Botad Division

will be final and shall be binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s)

or his representative(s) shall not in any way be binding on the PGVCL.

17. All interested parties requested to strictly abide by all terms prescribed

in this RFP Document and provide accurate information to the best of their

knowledge without misleading PGVCL to be considered for participation in

18. Bidders should be in touch with websites

https://pgvcl.nprocure.com &www.pgvcl.com for information

regarding revision / corrigendum / Amendment in the Tender

Document till due date of online / off line submission and thereafter.

No separate information shall be sent in this regards and also not

publish (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST

Rules in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates

mentioned in Table no 1 ,In case of cash payment (upto 10000 including

GST),the scanned copy of Cash receipt shall have to be uploaded with

BID.In case of DD/Cheque the scanned copy of original document in favour

of the Paschim Gujarat Vij Company Limited payable at Botad on any

Nationalized /Scheduled banks shall have to be uploaded with bid and

original copy of the same wiil be submitted at the office address specified

within 5 days of bid opening or by NEFT/RTGS

Sign Stamp of the Bidder Page 7|97

Tender Fees Present rate

Sr.No Tender Amount

Above Rs 5,00,000/- up to

Above Rs 10,00,000/- up to

Above Rs 25,00,000/- up to

The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1 In case of cash

payment (upto 10000 including GST),the scanned copy of Cash receipt shall have to

be uploaded with BID.In case of DD/Cheque the scanned copy of original document

in favour of the Paschim Gujarat Vij Company Limited payable at Botad on any

Nationalized /Scheduled banks shall have to be uploaded with bid and original copy

of the same wiil be submitted at the office address specified within 5 days of bid

opening or by NEFT/RTGS by Bank guarantee from any Nationalized/Scheduled

6.2 The bank decided

money receipts by Government

of payment of Gujarat

of Tender fees time or

% ofsubmitted in PHYSICAL

the Tender Estimatedmode

. and in case of any clarification

the physical document may be asked from bidder in stipulated time.In case of DD

,on the backside of DD it is mandatory to mention TENDER NAME and Name of the

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be

returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after

the said bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the

date of LOA of the contract or fails to sign the contract agreement then the EMD

amount will be forfeited in favour of PGVCL without any notice or and action for

“Stop deal” will be initiated as decided by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit

DETAILS OF THE BANK ACCOUNT FOR PAYMENT OF TENDER FEE /EMS

THROUGH RTGS /NEFT ACCOUNT NO.:56011001406 IFSC

CODE:SBIN0060011 AND RECEIPT OF ONLINE PAYMENT TRASACTION MUST

BE SUBMITTED PHYSICALLY WITHIN STIPULATED TIME LIMIT.WITHOUT

SUBMISSION OF RECEIPT TENDER WILL BE REJECTED WITHOUT NOTICE.

BANK DETAILS OF PGVCL

ACCOUNT NUMBER:56011001406

IFSC CODE:SBIN0060011

BRANCH: COURT COMPOUND ,BOTAD

NAME:PASCHIM GUJARAT VIJ COMPANY LIMITED

Sign Stamp of the Bidder Page 8|97

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard and

no reference will also be made.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.11 Following documents are mandatory and to be in submitted through online mode (scanned

copy of original document or notarised or self attached copy) only on nprocure(See page

No.2)” along with the name and stamp of bidder on documents.

1 Attested Copy of successful work Completion certificate, as mentioned on page no

point no 2.11 of this document.

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by the bidder

4 Attested copy of power of attorney if any for signing the bid documents.

5 Attested copy of latest solvency certificate issued by Nationalized or scheduled bank

6 Attested Copy of registration Number under Shop and Estt. Act (If as case may be applicable)

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexures of this tender documents , duly signed bythe bidder,in chronological order only

11 Certificate – A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

The contractor shall have a separate provident fund code of RPFC and the Contractor who

do not possess separate P.F. Code shall not be considered for acceptance of tender.

15 Original Copy of DD cheque/Money receipt/Bank guarantee for EMD and Tender fee.

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16 Contractor has to submit such certificate showing separate P.F. Code along with tender.

17 List of available safety gadgets, as per annexure XI, with the bidder.

18 Copy of documents mentioned in sr. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in force

at that time, The bidder must work out the total price of their tender offered accordingly and

the total amount should be clearly written in words & figure, in case of any discrepancy

the total amount should be clearly written in words & figure, in case of any discrepancy

whatever written in words shall prevail. Company shall at liberty to decide the matter as it

In casefit.of non SOR rate, Item wise rate should be mentioned and item wise rate will be

consider for the lowest party.

7.2 Further bidders, for “On line tenders”, are requested to submit price – bid on-line only

and not to submit the price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted price bid

will be considered for evaluation. In On Line price Bid, GST is to be mentioned in separate

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

8. In case of on line Tenders

8.1 Technical Bid cover

8.11 All the documents as specified in Section I sr no. 7.1 are mandatory and to be submitted in

online mode only along with the name and stamp of bidder on documents.

8.2 Commercial / Price Bid cover:

8.2 All the documents as per Section 1 sr no 8.22 & 8.23 are mandatory and should be submitted

8.2 The bidder must clearly quote their rates in Schedule – B, attached with this tender, in

percentage above than, below than or equal to, the tender rate in figure as well as in words.

The bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their tender

offered accordingly and the total amount should be clearly written in words & figure, in case

offered accordingly and the total amount should be clearly written in words & figure, in case

of any discrepancy whatever written in words shall prevail. Company shall at liberty to

decide the matter as it deem fit.

8.2 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

consider for the lowest party.

Sign Stamp of the Bidder Page 10|97

8.24 No deviation in terms & condition in Schedule-B and Technical Specification will be

entertained. All the documents related to this Tender shall be final and binding to all the

bidders. Any ignorance for this shall not relieve the contractor from their contractual liability

arising as per Tender documents.

9 The works referred herein shall cover the entire scope of the Tender.

10 The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

11 Executive Engineer, PGVCL, Botad Division reserves the right to spread the order if required.

12 Does not anticipate change in the PGVCL ownership during the proposed period of

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1,PGVCL

may, for any reason, whether at its own initiative or in response to a clarification requested

by a respective bidder, modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & nprocure website in case of on

line tender, PGVCL will bear no responsibility or liability arising out of noncompliance of the

same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any further

communication in the matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in their tenders

and the information called for is given in totality. A set of complete tender documents is

required to be ONLINE submitted duly signed and stamped by authority competent to sign on

behalf of bidder on each page as a token of unconditional acceptance to the conditions of

various clauses of tender documents. The bidder's bid and the documents attached there to

shall be considered for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2 Tender Papers & Specifications may be down-loaded from Web site

https://www.nprocure.com (For view, download and on line submission) and PGVCL web

site www.pgvcl.com (For view & down load only).

14.2 The bidder has to follow instruction given in this section point no 4 to 7. All of the document

should be submitted online unless asked from bidder.in case of online submitted document

,if any query arises then physical document may be called from bidder.

14.3 ALL THE RELEVANT DOCUMENTS MUST BE SUBMITTED ONLINE ONLY. PHYSICALLY

SUBMITTED DOCUMENTS WILL BE NOT CONSIDERED FOR EVALUATION AND PHYSICALLY

SUBMITTED DOCUMENTS WONT BE OPENED AND SAME HAS BEEN DISCARDED

WITHOUT ANY NOTICE TO BIDDER .

Sign Stamp of the Bidder Page 11|97

•Technical bid should be submitted ONLINE only before time limit specified in "tender

Details".Bidder has to make sure that all of the document are notarised/self attched

and if any misinformation occurs in documets then PGVCL has right to disqualify the

bidder without giving any reason. In case of any clarification PGVCL may ask for

physical documents from bidder and those documents should be submitted in

prescribed time limit.

• Price bids to be submitted ON LINE only before time limit specified in “Tender Details”

Table no1 of this document.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may,

in any way, affect the work, or cost thereof. The bidder should sign on each page of tender

documents , as mentioned in Section 1 point no. 2.15, filure to furnish the required

information or submission of tender not as per the specification will be at the Bidders risk

may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

Sign Stamp of the Bidder Page 12|97

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL,

UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for

any kind of fraud for public and theft of material or/and with handlings the material and any

civil and/or criminal case pending at any stage than offer of such bidder /firm will be out

rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table

no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents in online offer (e-tendering) , offer of the

same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the

bid shall be ignored and will not be considered authentic unless same are signed with

Bidder's Stamp/Seal as mentioned in Section 1 point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case which

are received after due date and time of the receipt of tender irrespective of delay due

to internet services or any other reasons and company shall not assume any

responsibility for late receipt of tender. Any correspondence in the matter will not be

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In

the event of any discrepancy in meaning, the English language copy of all documents shall

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the person or

persons making the bid .

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or persons

authorized to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person

signing the bid.

17.7 The bidder should sign on each tender documents & then they have to submit this tender

documents online.

Sign Stamp of the Bidder Page 13|97

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each bidder

in his bid for the complete scope of works including all duties and Taxes ,.will be evaluated

by the PGVCL to ascertain the best and lowest evaluated bid in the interest of the PGVCL, for

the complete works covered under these specifications and documents

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If

there is discrepancy between the unit price and the total price which is obtained by

multiplying the unit price and quantity, or between sub-total and the total price, the unit or

sub-total price shall prevail, and the total price shall be corrected. In case of discrepancy

between sub-total price obtained by adding various prices in the schedule and the sub-total

price indicated for that particular schedule, the sub-total obtained by addition of various

arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and

PGVCL shall be the sole judge in this regard and subject to the provisions of these

instructions to bidders and other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and conditions of these

specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the

terms and conditions specified in the specification.

23.The Warrantee Period

In case of erection and maintenance HT/LT and transformer ,If during one year

following the work completion any maintenace is felt neccesary,for example

straightnening of pole,cross arms,conductor stringing,tightning of guy etc. then such

work will have to done by the bidder free of cost. If there is any new material required

for maintenace during this warrantee period i.e.one time period,such requirement will

have to be approved by The Executive Engineer of concerned division.Quarterly report

of such material issued (vendor wise) will have to be shared with circle office by

24. ADDITIONAL DOCUMENTS

division office.

At the time of evaluation of tender PGVCL Botad Division office may ask bidder to submit

required documents other than mentioned in section I Point no 2.2, if required.

25 IF THERE WERE MORE THAN ONE PARTY IS L1 UNDER PRICE BID EVALUATION THEN

EXECUTIVE ENGINEER CAN SELECT L1 PARTY BY DRAW SYSTEM USING CHEATS AND SAME

HAS TO BE BINDING TO ALL BIDDERS ALSO EXECUTIVE ENGINEER CAN ALSO SELECT

DRAW WILL BE DONE

MULTIPLE IN PRESENCE

L1 PARTY OF ALLSYSTEM

USING DRAW ELIGIBLEIFBIDDERS

THERE ARE MORE L1 PARTIES

Sign Stamp of the Bidder Page 14|97

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender consist

365 Days. The commencement date of Order shall be Date of issue of the Order.

Sign Stamp of the Bidder Page 15|97

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

Type of Company

Attach Proof of Company

Registration along with a copy

5 of the Partnership Deed/ Proprietorship/ Partnership/ Private Limited/ Public Limited

Article of Association and

Name and designation of the

representative of the Bidder

made to expedite technical co-

Stores Address where

Store Documents to be

submitted (Rental/PGVCL)

Permanent Account

16 nos of labours in the name of Nos of Labours Insured in this policy :-

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to

rejected and our company debarred from executing any business with PGVCL.

Sign Stamp of the Bidder Page 16|97

SECTION II Schedule A:

1.0 For Underground Cable

1 Bidder has to maintain the records of allotted Cable Drum with actual

Cable/Conductor length. Cable length must be measured before laying. Cable joints

are to be done as per requirement only and length of cable must be utilized

2 Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3 The trench excavation and filling–in shall be so executed that all walls, roads, sewers,

drains, pipes, cables, structures, places and things shall be reasonably secured against

risk of injury and shall be carried out to the satisfaction of the authorities concerned.

However, if any, damages to existing services made, Contractor shall arrange and pay

for any necessary repair, to make good the damages.

4 When the excavation of the trenches has been accurately executed, the contractor

shall inform engineer in-charge for approval. Lying of cables shall not be started until

engineer in-charge approves the trench.

5 All the related material for laying the cable in trench i.e. Half round RCC Pipes having

both sides smooth surfaces, 25.4 mm thick , 152.4 mm inner diameter, 1000 mm

long and well cured and good quality; Sand from river bed, HDPE Pipes, GI Pipes and

sundries material if any (As per Schedule B) are to be supplied by Bidder at his own

Cost. All such material must be approved from concerned Engineer-in-charge before

utilization and it must be ISI marked where ever applicable

6 Cable laying work must be executed as per prescribed in Schedule B. sand filling in

Trench must be done as mentioned in Schedule B. Megger test of Cable must be taken

in presence of Engineer-in-charge before laying and Bidder has to maintain separate

Records duly signed by Engineer-in-Charge for each results. After laying the Cable in

trench it is to be covered with half round pipe of RCC as prescribed in Schedule B and

approved sample. Each Half round Pipe must be marked with “PGVCL” with solid Red

7 Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable

in the stretch on small pulleys kept in the Trench so that it can be prevented from any

scratches on Cable. Drum must be fixed on Drum Machine while stretching and to be

kept on one end of Trench for smooth laying

8 After completion of laying as above, remaining trench must be filled with sand.

Leveling with Road is to be done after complete sand filling. No any stones or any

other debris are to be utilized in filling of Trench. The contractor shall dispose of

surplus material at his own cost.

9 A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be

laid. The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS

GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about

mm To 450 mm depth from ground level along the route of cable.

Sign Stamp of the Bidder Page 17|97

10 Trench route is to be made as per instructions of concerned Engineer-in-Charge and

then laying of cable in this trench accordingly.

11 Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is

to be done instructions of concerned Engineer-in-Charge with prior approval and work

is to be executed as per Specifications in Schedule B only.

12 For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test

certificate not older than Seven years and as per relevant IS 13573:2011 with latest

amendment if any along with sample before installation of cable kit at concern

Division office. GTP is to be submitted with Technical Bid.

13 If any Hard Rock area is encountered during the digging of Trench, Bidder must have

all the modernized equipment i.e. Erath Cracker JCB etc. to execute the required

Trench. Such area must be certified by a formation of Committee at Division Level

headed by Executive Engineer and to be executed in presence of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14 Route Markers are to be installed at every 100 Meters length as per specifications in

Schedule B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves, road

crossing, Cable Joints etc. of cable route as per requirement over and above specified

15 Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk

after successful completion and Execution of work. Otherwise Recovery will be

proposed as per Section V Clause No.

16 After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must

be carried out with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV

for continuous Five Minutes and Cable must hold the satisfactory Results. Bidder

must have such testing facility. Following Pre commissioned Tests are also to be

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for

one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

Sign Stamp of the Bidder Page 18|97

2.28 Security deposit will be returned on after completion of awarded work

2.29 If the successful Bidders fails to pay security deposit within given time limit then the

letter of intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL

without any notice or and action for “Stop deal” will be initiated as decided by tender

inviting authority.

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt

of LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the prescribed form

of the P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will

have to be borne by the successful Bidders.

4 For the Tendered work, other than turnkey work, entire material will be issued by

PGVCL. Any other related material required to carry out work mentioned in Schedule

A is to be brought by Bidder. No any extra cost will be paid towards such material.

5 Successful Bidder has to follow all the rules and Regulations of Work Safety. Required

tools and Tackles for Safety are to be arranged by Bidder only.

Bidder is responsible to any type theft/damages of Company’s material and also

responsible to any type damages to any property and any kind fatal/non-fatal

accidents to anybody during the execution of work. Insurance of all workers is

compulsory, who are involved in Execution of Tendered work. There will be no any

financial liabilities of PGVCL for damage charges paid such way. Copy of valid Labour

Insurance Policy in the name of bidder is to be submitted with Tender Documents

7 Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8 Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be

granted and Penalty with applicable GST and other taxes in force at that time will be

levied on delayed portion of work.

9 Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA.

Security Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with

Agreement within this time limit i.e. 15 (Fifteen) Days.

10 Remaining material is to be credited at Respective Stores of PGVCL within a month

after completion of work.

11 Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost

of stamp paper is to be borne by Bidder. Solvency Certificate is to be submitted as per

PGVCL rules and Tender Condition.

12 Bidder is solely responsible for the material supplied by PGVCL.

13 Coal and Salt are to be brought by Bidder at his own expenses, for earthig work, and

work to be done as per PGVCL rules and RE specification for this work.

Sign Stamp of the Bidder Page 22|97

17 During the Execution if any deficit found in allotted material OR in case of any theft of

PGVCL allotted material, then PGVCL will recover the cost of such material from

Bidder as per the prevailing Market Rates

18 No any Advance Payment will be made after issuing of Order.

19 PGVCL will be not responsible and liable for the material supplied by the Bidder.

20 During Execution of work for Trench and Cable Laying authorized representative of

Bidder who is in knowledge of Engineer-in-Charge must remain present.

21 Bidder must have to submit the List of all related Equipment and Testing facility

necessary for the Tendered work while quoting the Bid.

22 PGVCL reserves the right to change/modify/alter/addition in condition in case of any

dispute and holds the power to decide the final verdict.

23 GST as per prevailing rates are applicable to Bidder for this work.

24 In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

25 Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26 Necessary shutdown for connection/jumper of UG cable with existing network will be

provided as per availability or convenience of the PGVCL which shall be acceptable to

the contractor & contractor shall try to complete the work in minimum time.

27 All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s

28 Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1 Bidder has to maintain the records of allotted Conductor Drum with actual Conductor

length. Conductor length must be measured before Stringing.

2 E/o Poles must be according to RE Standards. Pole Pit, stringing installation of

Fabrication must be done as per standards and esthetically.

3 Earthing of Poles and Transformers must be as per Drawings and RE Standards. The

Coal and Salt composition must be followed as per rules. The Earth Pit must be kept

at a distance mentioned in Standard form the Pole. Earth Pit must be as per Drawing.

4 Concreting of Poles/Guys are to be carried out as per site situation and as per

instructions of Engineer –In-Charge.

5 Construction of Transformer Structure must be as per standard with all required

accessories like LA, Box and Fuse etc.

6 Delta Type Three Earthing are compulsory for each Transformer Centre.

Sign Stamp of the Bidder Page 19|97

7 All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8 Wherever required, Guarding as per standard must be done.

Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers

has to submit the proposal to the division office with all justification before

commencement of work. Committee of Executive Engineer, DE Tech of Division office

has to verify the submitted proposal and decide whether concreting is required or

not. After the approval of committee work of concreting should be process as per

specification attached herewith.

10 Bidder must have records of each work carried out with every material inventory and

account thereof issued to him.

11 Bidder must have the well-drawn sketch of each work and to be submitted with

Inventory sheet within 15 Days of work completion.

12 All the fabricated material and Girder Poles must be painted with Coats of Silver Oxide

and without this work, work completion will not be accepted.

13 Pole Numbering must be completed within week time as per Engineer-in-Charge

14 Bidder must have proper pole accounting for the work carried out by him. He must

have the location details from where the poles are lifted and where these poles are

utilized for each work. A separate Register is to be maintained by him and details are

required to be submitted with Inventory and Sketch submission.

15 Necessary shutdown for connection/jumper of newly erected line with existing

network will be provided as per availability or convenience of the PGVCL which shall

be acceptable to the contractor & contractor shall try to complete the work in

16 Successful Bidder must have ensured for that the safety Gadgets are issued to his

Labour , by him, and required regulations of Safety will be followed while carrying out

the line erection work.

17 The Work for the erection of of Poles, Guys, Earthing, Transformer and Concreting,

Stringing and Guarding must be done as per attached Specifications and Drawings.

18 The material which is dismantled from site during the execution of work must be

credited to respective Divisional stores immediately after completion of work with

complete inventory and measurement details and length to weigh conversion

19 Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be

initiated against the Contractor

20 In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

Sign Stamp of the Bidder Page 20|97

General Instructions to the successful bidders

1 1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful

Bidders indicating the quantity allocated to them and the security deposit amount to

be deposited by them with PGVCL. Short listed Bidders will be required to deposit the

requisite security deposit within 15 days from issuance of LOI / LOA.

2 2. Security Deposit:

2.21 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and,

if the amount is more than Rs. 10000.00 then will be payable by Demand Draft (DD) or

Bank Guarantee (BG) from Nationalized / Scheduled Banks as per Govt. GR No. EMD /

10 / 2014 / 570 / DMO dated 01.04.15 will be acceptable. DD should be drawn on any

Nationalized /Scheduled banks in favour of Paschim Gujarat Vij Company Ltd. payable

at Botad or by Bank guarantee from any Nationalized/Scheduled nationalized bank

decided by Government of Gujarat time to time only. Cheque will not be acceptable.

2.22 The successful Bidders will be required to deposit the requisite security deposit within

15 days from the date of issuance of LOI / LOA of an amount equivalent to 5 % of the

value of the work to be allotted to him and as mentioned in LOI / LOA.

2.23 In case, if the Bank Guarantee is furnished / submitted, it should have a Clear one

time validity till the completion of awarded work of this work order.Bank Guarantee

for interim period will not be allowed. Security Deposit shall be suitably extended time

to time as per requirement.

2.24 If by any reasons the completion period of this work order is extended, then supplier

should undertake to renew the Bank Guarantee at least one month before the expiry

of the validity failing which PGVCL will be at liberty to encase the same. CORPORATE

GUARANTEES NOT ALLOWED.

2.25 No interest will be paid on the Security Deposit.

2.26 In the event of awarding the order of additional quantity, the successful Bidders will

be required to deposit additional Security Deposit on prorate basis within two weeks

of the issuance of LOA /LOI for the additional order quantity.

2.27 In the event of failure to carry out work offered by successful Bidders and as accepted

by them while receiving the order within given time period, will lead to forfeiture of

the Security Deposit up to 100% and will lead to disqualification of the bidder to

transaction business with PGVCL for at least TWO years or the time duration as may

be decided by the Managing Director, PGVCL.

Sign Stamp of the Bidder Page 21|97

14 Work is to be carried out in presence of PGVCL authorized representative and to be

duly certified also.

15 No idle labour charges will be paid by the PGVCL in case such occasion of idle labour

arises, due to want of any materials or any othersituations.

16 PGVCL have full rights to accept or reject the offer received against the Tender.

17 Bidder has to submit the Performance Certificates under whom the similar kind of

Tender work has been executed. Such Certificates must not older than 3 Years from

Date of submission of the Bid. Such Certificate must be duly signed by Cadre

Executive Engineers and above only.

Sign Stamp of the Bidder Page 23|97

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in

India, including any such laws passed or made or coming into force during the period

of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified

here after, or rates fixed under the Minimum Wages Act, whichever is higher. The

wages of every contract labour employed by him under this contract shall be paid by

him before the expiry of 7th day of the month irrespective of which the wages are

payable i.e. wages of a last month have to be paid by him in the first week of the next

month). The contractor shall have to make wages to his workers through bank only.

The agency shall have to submit the copy of a letter given to the Bank advising for

crediting wages in individual account of the workmen along with photocopy of the

cheque showing total payment to be made to all such workmen whose accounts are

operated in that branch. (If there is more than one Branch, the agency will have to

submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so

that in case of labour trouble etc. the contractor can be contacted. The contractor

shall arrange to have his office outside the factory premises and the contractor shall

keep himself present through the work hours.

3 Persons below the age of 18 years shall not be deployed for the said work.

4 No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5 Identity cards as prescribed under the factories Act/Shops and establishment Act (As

the case may be applicable) with Photo affixed thereto, for identification.

6 The successful bidder shall maintain a valid Labour license under the contract labour

(regulation and abolition) Act for employing necessary manpower required by them.

In absence of such license, the contract shall be liable to be terminated without

assigning any reason thereof.

7 The successful bidder shall at his own expenses comply with all labour laws and keep

the PGVCL indemnified in respect thereof. Some of the major liabilities under various

labour and industrial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund,

administrative charges etc. at the rates made applicable from time to time by the

Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the

office of the commissioner of labour as per the Contract Labour (Regulation and

abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act

rules framed there under depending upon the number of workmen.

Sign Stamp of the Bidder Page 24|97

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of

one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per

industrial Dispute Act. Any payment to the Contractor's employee arising out of any

claim of disputes under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed

or any government Contractor under any of the provisions of the Minimum wages

act, Payments of wages Act, Employee's compensation Act, Contract Labour

regulation abolition Act, Employee provident fund or any other law due to act of

omission of the Contractor, the PGVCL may make such payment and shall recover the

same from the successful bidder 's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as

may be necessary to cause of observe, or for non-observance of the provisions

stipulated in the notifications/byelaws/Acts/Rules/Regulations/ including

amendments. If any, on the part of the Contractor, the PGVCL shall have the right to

deduct any money due to the successful bidder under this contract or any other

contract with the PGVCL including his amount of security deposit for adjusting the

payment. The PGVCL shall also have right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered by

8 the PGVCL. compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation

fund and under the liabilities insurance. The Contractor will arrange insurance policies

for arranging payment to his staff injured / met with accident (Fatal / nonfatal) on

duty of sufficient amount as per Labour laws. In case of any such happening

Contractor will be liable for any other payment to workers / staff engaged as per

existing rules. Contractor will not make any such payment to the Contractor's staff or

any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of service )

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

Sign Stamp of the Bidder Page 25|97

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various labour laws, in force from time to time, from

statutory authorities like GOI-GOG, which the Contractor shall have to comply with.

10 It should be ensured that before commencing the said work, the successful bidder

should submit the details of their labourer such as a full name, address and age with

proof and subsequently changes of workers details are submitted accordingly.

11 The successful bidder shall employ adequate number of an experienced staff at site for

daily supervision and for maintenance of various register and records required under

the law and contract. No payment for supervision shall be admissible.

12 PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the work.

13 The contract will be governed by the company as per works terms & conditions of the

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and abolition) Act for employing necessary manpower required by him. In the absence

of such a license, the contract shall be liable to be terminated without assigning any

reason thereof. Contractor should also employ qualified and experiences persons as

per requirement of Electricity Act and rules for carrying out supply and erection work

under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government

agency under any of the provisions of the Minimum Wages Act, Payment of Wages

Act, Employee Compensation Act, Contract Labour Regulation Abolition Act, Employee

Provident Fund or any other law due to act of omission of the Contractor, PGVCL may

make such payment and shall recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect

of each concerned employee The contractor's contribution and the workers’

contribution towards Provident Fund and Family Pension Scheme shall be done at the

rate made applicable by the Government from time to time and deposited by the

contractor with Regional Provident Fund Commissioner, Rajkot.

Sign Stamp of the Bidder Page 26|97

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who

are members of the Provident Fund as the contribution to the Deposit Linked

Insurance Scheme with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by

the Contractor with Regional Provident Fund Commissioner, Rajkot at the rates

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the

Contract Labour shall be provided by the Contractor to his, workers. He shall maintain

Leave Records, Leave Cards for individual labourer which shall be duly verified,

approved and certified by the Authorized Officer of PGVCL. Remuneration for such

leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per

rates fixed under the Minimum Wages Act. The wages of every Contract Labour

employed by him under this contract shall also be paid by him before the expiry of

7th day from the last day of the month in respect of which the wages are payable (i.e.

wages of a month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall

be punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so

that, in case of labour trouble etc. the Contractor can be contacted. The Contractor

shall arrange to have his office within working area and the contractor keep himself

present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and

if it is not taken, offer of the firm will not be considered. The attested documentary

evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund scheme

and employees’ pension scheme and their contributions are remitted regularly to the

concerned RPFC. The photo copies of the Chelan in this regard should be collected

from the concerned contractor and kept in the file of the concern contractor.

Sign Stamp of the Bidder Page 27|97

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and

employees of the Company, also engineer in charge and his staff against all actions,

proceedings, claims of demands, coasts and expenses, which may be made against the

Company or Government for or in respective of or performance of his obligation

under the contract documents the Company shall not liable for or in respective of or

in consequence of any accident or inquiry to any workman or other person in the

employment of the contractor or his sub-contractor and the contractor shall

Indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid

price shall include all the costs in fulfilling all the insurance liabilities under the

22.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and

interests of the PGVCL against all perils detailed herein. The form and the limit of

such insurance as defined herein together with the under-writer in each case shall be

acceptable to the PGVCL. However, irrespective of such acceptance, the responsibility

to maintain adequate insurance coverage at all time during the period of Contract

shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve

him of any of his contractual responsibilities and obligations. The insurance covers to

be taken by the Contractor shall be in the name of the Contractor. The Contractor

shall, however, be authorized to deal directly with Insurance Company or Companies

and shall be responsible in regard to maintenance of all insurance covers. Further the

insurance should be in freely convertible currency.

23 Any loss or damage to the equipment during handling, transportation, storage,

erection, putting in to satisfactory operation and all activities to be performed till the

successful completion of commissioning of the equipment shall be to the account of

the Contractor. The Contractor shall be responsible for preference of all claims and

make good the damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The

Contractor shall provide the PGVCL with copy of all insurance policies and documents

taken out by him in pursuance of the Contract. Such copies of documents shall be

submitted to the PGVCL immediately after such insurance coverage. The Contractor

shall also inform the PGVCL in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation,

renewal etc., as may be necessary well in time.

Sign Stamp of the Bidder Page 28|97

24 The perils required to be covered under the insurance shall include, but not be limited

to fire and allied risks, miscellaneous accidents (erection risks) workman

compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot and

strikes and malicious damages, civil commotion, weather conditions, accidents of all

kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including

delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating

escalation clause. Notwithstanding the extent of insurance cover and the amount of

claim available from the underwriters, the Contractor shall be liable to make good the

full replacement/rectification value of all equipment/materials and to ensure their

availability as per project requirements.

25 All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL may

from time to time, during the pendency of the Contract, ask the Contractor in writing

to limit the insurance coverage, risks and in such a case, the parties to the Contract

will agree for a mutual settlement, for reduction in Contract price to the extent of

reduced premium amount. The Contractor, while arranging the insurance shall ensure

to obtain all discounts on premium which may be available for higher volume or for

reason of financing arrangement of the project.

26 The clause entitled ‘Insurance’ covers the additional insurance requirements for the

portion of the works to be performed at the Site.

27 The successful bidder will not be allowed to work after working hours except in special

28 The successful bidder has to engage required strength of skilled persons for execution

of work and proper supervisor to avoid complication and unnecessary delay to

complete work timely. The successful bidder will be solely responsible for labour

claims arising out of the labour employed for this job.

29 The successful bidder should furnish details of past experience of such job of similar

nature completed by him satisfactorily within the time limit in PGVCL will be

The successful bidder will be abide by and fulfil all the terms and provisions of the

“Tender and contract” for works as applicable and in case of any default there to the

PGVCL Company shall forfeit the S.D. or any other action as may be decided by

Superintending/Executive Engineer Botad Division.

31 The successful bidder will certify that he has complied with the provisions of Industrial

& Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of

PF related to be submitted along with bill.

32 The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working days. In

the event of placing order, the successful bidder will be bound to the terms &

conditions of the booklet. All the usual terms and conditions of the Company though

the same might have not been mentioned in this specification or contractor booklet

will applicable to this contract, and the decision of the Executive Engineer, Botad

Division shall be binding on the Contractor.

Sign Stamp of the Bidder Page 29|97

SECTION V TAXES and Duties: GST

1 The prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services. The amount and % of GST and Cess as applicable

should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under

2 GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

and CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

Contractor shall have to submit a C.A Certificate & duly authorized Signatory,

certifying that you have not claimed Refund of any applicable GST and Cess, charged

to COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST and Cess, is claimed by you, it

will be immediately passed on to the COMPANY, without COMPANY making any

specific Claim, for the same, either from the Department or from you.

4 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY

may at its discretion consider such offer with presumption of highest applicable rate

of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

5 If the Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of

the contract, the rate mentioned in the price bid shall be final and any additional GST

will have to be borne by the tenderer. In no case additional amount towards tax or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

6 Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST rate,

mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice

shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along

with interest needs to be passed on suo-moto by the contractor.

Sign Stamp of the Bidder Page 30|97

7 Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid/short paid to the

government or fail to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit

of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time. PGVCL’s GST Registration No.is

24AADCP1453C1ZZ

9 TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed

against the PGVCL or the Contractor in pursuance of the Contract. In addition the

Contractor shall be responsible for payment of all Indian duties, levies and taxes

lawfully assessed against the Contractor for his personal income & property only.

10 Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance

with the provision of Income-Tax Laws and to that effect a certificate will be issued to

the contractor, however added as contractor has to submit separate invoice for

supply parts item as well as works part item separately, otherwise TDS will be

deducted on entire invoice value.”

11 Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay

the same to the respective Govt. Department. Tax will be deducted as per applicable

statutory rules.

12 Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS,

welfare cess or any other taxes applicable time to time etc. All other statutory

liabilities towards this contract will be on your part.

12.1 STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within

the contract period will not be considered except GST. No statutory variation will be

given for this work except GST.

12.2 The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and depositing the

same with the concerned authorities.

13 The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person

employed of the Contractor or his subcontractors for the purposes of the Works.

Sign Stamp of the Bidder Page 31|97

SECTION VI: TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / specification, etc. he shall before signing the contract submit the

particulars thereof to PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any

1.3 other party.

The execution of work should be commenced as per the instruction of the Engineer in

Charge as per actual requirement and should be completed within the time limit

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the

work altogether or reduce or cut it down. If the work is stopped altogether, the Bidder

shall only be paid for work done. If the work is cut down the Bidder shall not be paid

for the work as so cut down, but in neither case shall be paid any compensation what

so ever for the loss or profit which he might have made if he had been allowed to

complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered

post or telegram or telex or any other way of communication to the successful bidder

at his specified address shall be deemed to have been delivered to the successful

The work shall be carried out by the successful bidder with prior approval of PGVCL.

Work carried out without PGVCL’s approval shall not be accepted and the PGVCL shall

have right to reject it and to recover the cost from the successful bidder. He will be

liable against all losses, expenses or claims arising in connection with the death of or

injury to any person employed by the successful bidder or his subcontractors for the

purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment during

transit due to improper or inadequate packing, handling, loading and unloading. The

cases containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition

or refuses or neglect to comply with any reasonable orders within two days’ notice

given in writing to the successful bidder and if he fails to comply with the notice, then

in such a case PGVCL shall be at liberty to get the work or any part of it, executed

through any other agency/Bidder in the manner and on the terms it thinks proper. If

the cost of executing the work as aforesaid shall exceed the balance due to the Bidder,

and the Bidder fails to make good the deficiency, PGVCL may recover it from the

Bidder in any lawful manner.

Sign Stamp of the Bidder Page 32|97

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the

Bidder under this contract and stores where material issued by PGVCL is stored. All

the works shall be carried out by the Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same

may decrease or increase. The PGVCL reserves the right for revising or omitting any of

the quantities. The actual work executed by the successful bidder will be calculated at

the rate given in the contract schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable

to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge

and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, Botad daily for the availability of

materials required for this work, failing to which this work order shall be terminated

without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of

Engineer In Charge.

1.16 In case of any dispute doubt, the decision of Superintending/Executive Engineer Botad

Division shall be unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

1.18 All legal complication of disputes is subject to Botad jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value will

have to be produced by the contractor and party has to submit attested copy of

solvency certificate to the company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds of

tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division

office, and his sole discretion and his decision shall be binding to the successful bidder

and shall be considered as final and unchallengeable.

Sign Stamp of the Bidder Page 33|97

1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible

claim of compensation for damage to Contractor’s equipment or staff or any of third

parties during the execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B

of contract awarded to him, as per directive and instruction of Engineer In Charge. If

he fails to do so entire work will be carried out at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any

prior notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder

has to deploy adequate man power, material, tools etc. well in advance and has to

complete the entire work during this specific outage period only, failing to which

Company shall be at liable to deduct the amount of revenue loss due to prolong

1.30 The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in

respect of such minor accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time and it will

be his sole responsibility to execute and complete this work as per the instruction of

Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be

made from you, on the basis of prices of the materials (prevailing on the date of

settlement of materials account) plus 15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and

latest provision under I.E. Rule Act made there under and as per instruction of

Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which PGVCL shall initiate Police action.

Similarly as per instruction of Engineer In Charge, you have to credit the material at

PGVCL store without any loss of time failing to which PGVCL shall initiate Police

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Superintending/Executive

Engineer, Botad Division shall be recovered from successful bidder’s bill as a penalty

with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL

does not take any responsibility in case of accident or injury to the workers. The

safety, security of men, materials and equipment shall be sole responsibility of the

Sign Stamp of the Bidder Page 34|97

1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and

that of local body is a must condition for the successful bidder.

1.39 The successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The

party has to carry out all other additional required activities / work as directed by

Engineer In Charge which is not mentioned in Schedule but required to be completed

as per the site condition and for this work no extra payment shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification and

experience who could supervise the execution of work throughout. He should always

be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after the materials issued from the stores till the completion of

work and is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by

contractor directly. If he thinks fit, he may take necessary insurance covering at his

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement etc. as

early as possible and he shall fulfil the entire requirement which is necessary to

finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if he feels that

the rate quoted by the contractor for the item is abnormally high when compared to

the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any time and it

will be his sole responsibility to execute and complete this work as per the instruction

of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor has to

ensure safe shifting and erection of all accessories / equipment as per standard

1.47 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of PGVCL.

1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of

completing the work confirming to the requirement of this contract.

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the line

and Electrical Equipment until the successful completion as defined elsewhere in the

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

1.51 In the event of an emergency, the Executive Engineer reserves the right to reallocate

the work order from one subdivision to another, as deemed necessary for the timely

and effective execution of the contract.

Sign Stamp of the Bidder Page 35|97

1.52 The law applicable to the contract shall be the laws in force in India. The courts of

Rajkot shall have exclusive jurisdiction in all matters arising under the contract.

1.53 If during one year following the work completion any maintenance is felt necessary,for

example straightning of poles ,cross arms,conductor stringing,Tightning of Guy

etc.then such work will have to done by bidder free of cost.

1.54 For erecting poles the pits should be digging by using Pole Erection Devise (PED

Machine). Where ever it is not possible to use the PED machine in the area lick hard

rock, small streets etc. the permission of the engineer in charge shall be obtained

for digging of pits as per the conventional method.

1.55 The maintenance bill shall be submitted within two months after completion of the

work, along with the corresponding Geo ID.

1.56 For every erection and maintenance work, random before and after photographs shall

be attached along with the bill. The photocopying charges of such photographs will be

borne by PGVCL, Botad Division.

2. PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm

price basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the

PGVCL, for the complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they willhave to

match their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender

Inviting Authority) may go to the L-2, L-3 and so on depending upon the requirement.

If PGVCL (tender Inviting Authority) feels that there is lack of serious competition or

any other reasons, PGVCL (tender Inviting Authority) may negotiate with the L-1

party. PGVCL’s (tender Inviting Authority) decision shall be final and binding on all the

3. QUANTITY DISTRIBUTION

3.1 3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria , as mentioned in Section 1 sr No 2 , will only

be considered for price evaluation. PGVCL will not consider the, price bid of any

contractor who does not confirm / fulfil the eligibility criteria as mentioned in Section

3.11 While placing the order, the quantity distribution to each new contractors / new firms

shall be restricted up to 30 % of the tender amount/Qty. for all such new bidders

provided the price of New contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular contractor only

after full filing experience criteria as mentioned in Bidders qualifying criteria as per

point no. 2 in Section I.

3.12 The new contractor will be asked to match the L-1 prices of the new contractor only

and the Regular contractor has to match the L-1 price of the Regular/experienced

contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high,

the above condition no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular contractor

however will get heavy weight age in order placement.

3.2 For laying of Under Ground Cable work:

3.21 While placing the order, the quantity distribution to each new contractors / new firms

, Section 1 sr No 2, shall be restricted up to 10 % of the tender amount/Qty. for all

such new bidders provided the price of New contractor is lower than the

regular/experienced contractor. New contractor / new firm will be considered as a

regular contractor only after full filing experience criteria as mentioned in Bidders

qualifying criteria as per point no. 2 in Section I.

Sign Stamp of the Bidder Page 36|97

Sign Stamp of the Bidder Page 36|97

2. PRICE EVALUATION:

No price preference shall be given on any account.All tenders must be submitted firm price

basis(InclusiveofallTaxes)and lowest evaluated bid in the interest of the PGVCL,for the complete works covered

under these specifications and documents.If more than one party is to be considered for placement of

order,they will have to match their end cost with end cost of L-1 technically acceptable bidder.

PGVCL(tenderInvitingAuthority)may go to the L-2,L-3 and soon depending upon the requirement.If

PGVCL(tenderInvitingAuthority)feels that there is lack of serious competition or any other

reasons,PGVCL(tenderInvitingAuthority)may negotiate with the L-1 party.PGVCL’s(tender Inviting Authority)

decision shall be final and binding on all the parties.

Sign Stamp of the Bidder Page 36 (2)|97

3.22 The new contractor will be asked to match the L-1 prices of the new contractor only

and the Regular contractor has to match the L-1 price of the Regular/experienced

contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high,

the above condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular contractor

however will get heavy weight age in order placement. The Contractors who have

confirmed /fulfilled pre eligibility criteria will only be considered for price evaluation.

PGVCL will not consider the price bid of any contractor who does not confirm / fulfil

the eligibility criteria. L-1 regular contractor however will get heavy weight age in

order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each

concerned Divisions under above locations. The planning for each location has to be

prepared in consultation of the Deputy Engineer of the concerned Sub Division under

whose control the work is allocated. The work must be carried out under Supervision

of concerned S/dn Head or Authorized Staff appointed by SDO.

5.ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be alloted from any store Centres

of PGVCL jurisdiction and successful bidder has to take delivery from these stores at

6 Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued

Fourth Sub Work Order only after the submission of Inventory sheet with sketch and

material account statement for any of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1 a. The contractor has to keep all materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all materials

at any stage during transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe

custody of all the stored materials at his own cost. Material which is to be allotted by

PGVCL is to be carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s

respective Stores. PGVCL must have access to such Store/s at any time of Day thought

the contractual period and Contractor will cooperate for verification of such store/s

and Inventory accounting. Failing to which actions may be initiated after issuance of

required Notice to the Contractor. Store address/s is to be mentioned in the “General

information about the Bidder” under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose,

semi assembled and/or erected by him at site in his custody. The Contractor shall

make suitable security arrangements at his own cost to ensure the protection of all

materials, equipment and works from theft, fire pilferage and any other damages and

loss. It shall be the responsibility of the contractor to arrange for security till the

works are finally taken over by the PGVCL

Sign Stamp of the Bidder Page 37|97

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to

the extent of 100 % cost of materials, which are required to complete the work.

Contractor shall have to take comprehensive insurance policy equivalent to the Order

Value against any loss, damage, theft, pilferage, fire etc. for the complete period of

storage, erection and commissioning up to the time of taking over by PGVCL. The

Contractor shall deal directly and pursue the claim with the Insurance Company and

shall be responsible in regard to maintenance of all insurance coverage as well as for

settlement of claim. The proof of insurance policy taken by the successful Contractor

shall be furnished to Engineer-In-Charge. In absence of the above insurance policy, R.A.

Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be

responsible to lodge, pursue and settle all the claims with the Insurance Company for

all items, materials and the PGVCL shall be kept informed about it. Contractor shall

replace the lost / damaged materials / items promptly irrespective of the settlement

of the claims by underwriter and ensure that the work progress is as per agreed

schedule. The loss, if any, such replacement will have to be borne by the Contractor

and PGVCL will not entertain any claim / representation in this regard. However it will

be contractor's responsibility to insure the entire project is taken over by the PGVCL.

8.Account of material issued

8.1 The successful bidder shall have to maintain accurate day to day item wise account of

use of issued materials which shall be got checked from time to time by the Engineer

In Charge of the Company. The contractor will be responsible for custody and

preserving the issued materials till the work is hand over by the contractor after

8.2 The successful bidder has to maintain site register, covering all the daily details of

material receipt and utilization, progress of work etc. This register shall be checked

and signed by Engineer In Charge/Deputy /Executive Engineer,_Botad Sdn/Division

during the site visit as per requirement and exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus materials

issued by the PGVCL shall be returned by you to the respective divisional /Regional

stores only at contractor’s cost. Do not credit this material in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within 365 Days from the Date of issue of Work Order.

9.2 Time limit of Each sub work order should not be maximum up to 60 Days.

9.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to

heavy rains or other reasonable causes, such facts should be immediately brought to

notice of the Engineer In Charge. If the reasons for stopping the work are genuine the

Engineer In Charge may ask the successful bidder to start the work again as per

condition. The period of such stoppage will not be considered as a part of working

days moreover the successful bidder cannot claim compensation for such stoppage.

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9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer

In Charge and Executive Engineer_Botad. If found that the work is unsatisfactory or

not progressing as per schedule then any action would be taken by the PGVCL as may

deemed fit to see that work is completed at the risk and cost of contractor. The

completion time allowed for each Sub work Order shall be strictly observed.

10 Time limit extension will be given, as per Clause No. 12 of this section, if material is

not supplied in time and in any case of objection not cleared in time. But if materials

given in time and there is no any objection, then no time limit extension will be

granted and penalty with applicable GST will be imposed as per rules.

11 CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or

decrease the quantities of items under the Contract but without any change in unit

price or other terms & conditions. Such variations unless otherwise specified in the

accompanying GCC and/or Technical Specifications, shall not be subjected to any

limitation for the individual items but the total variations in all such items under the

Contract shall be limited to the extent of 30% (Thirty Percept) of the contract price by

way of suitable amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in

the Contract for the change in quantities as above. The base unit rates, as identified

in the Contract shall however remain constant during the currency of the Contract, In

case the unit rates are not available for the change in quantity, the same shall be

subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

12 Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not

completed within the scheduled period as prescribed in Sub Work Order, penalty +

GST at the rate of 0.5 % per week or part thereof on delayed portion subject to

maximum up to 10 % of the sub work order Value with GST as per applicable rate.

This will be deducted from the bills payable either against this contract or any bank

guarantee or any other amount payable under any other contract with the PGVCL. For

Penalty calculations or Time limit Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which

the first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-

charge/Store Keeper must be taken against the particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every

fortnight and no stock material details are to be submitted to respective Executive

Engineer and concerned SDO.

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12.5 TLE of Sub work order can be granted on the basis of above such documents produced

12.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted

by contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

13 During the execution of Work, if Contractor/Labour are found violating OR Braking the

Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice on

first Instance. On second Instance the amount of Fine will be Rs. 500.00 or 0.1 % of

amount of SWO (Whichever is high). Even If after above two instances, still Contractor

found breaking of Safety Rules and Regulations then Procedures for Stop dealing must

be initiated against him as per rules and regulations.

14 Payment terms shall be as follows:

14.1 Payment will be made against Invoice value and shall be paid against actual execution.

The bills should be submitted in Duplicate to respective Superintending/Executive

Engineer, Circle/Division Office along with following documents:

Measurement Report of each site by PGVCL authorized inspection Officer (not below

the rank of Deputy Engineer)

Material Accounting for work duly certified by Engineer-in-charge

Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

Copy of Insurance Policy against the Material equivalent to the Order Value as per

Tender Condition No. No.7 under this Section.

Contractor must submit the above documents within Fifteen (15) Days from the

actual date of completion of work to respective S/dn Office.

DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise

only final bill shall be paid.

14.3 The time limit for the work may be reduced and contractor should make all his efforts

to complete the work within stipulated time limit as may be given by the Engineer In

Charge depending upon emergency of work.

15 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

15.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

15.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

Sign Stamp of the Bidder Page 40|97

15.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or

other hazardous properties of any explosive nuclear assembly or nuclear components

15.4 Riot, commotion or disorder, except where solely restricted to employees of the

15.5 Neither party shall be considered to be in default or in breach of his obligations under

the Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

15.6 If either party considers that any circumstances of Force Majeure have occurred which

may affect performance of his obligations he shall promptly notify the other party.

15.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavour to continue to perform his obligations under the Contract so far as

reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the steps

he proposes to take including any reasonable alternative means for performance,

which are not prevented by Force Majeure. The Contractor shall not take any such

steps unless directed so to do by the Engineer-in-Charge.

15.8 If circumstances of Force Majeure have occurred and shall continue for a period of

180 days, notwithstanding, the Contractor may by reason thereof, having been

granted an extension of Time for Completion of the Works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at the

expiry of the period of 30 days Force Majeure shall continue, the Contract shall

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works

connected with line having been completed correctly as per Indian Electricity Rules &

procedure. Any extra cost involved due to incompleteness of work or bad

workmanship found out subsequently shall be set right with and by you at your own

HANDING OVER OF ASSET

17.1 After successful completion of the lines and Transformers or any other electrical

equipment the entire newly created network is to be handed over to the concern

Deputy Engineer of PGVCL. The handing over note covering the details of all the

materials used and total work executed must be signed jointly by the bidder and

PGVCL Engineer. Copy of handing over note must be attached along with bill.

17.2 The contractor shall arrange to hand over the complete work immediately on

completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by

contractor due to non-availability of particular item/material for long period of time

and TLE cannot be approved for that work beyond certain time limit Or such item if

not required to be installed at particular location, then Recovery is to be made as

mentioned below for not carrying out that work from SWO issued for that work.

Sign Stamp of the Bidder Page 41|97

Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other

Recovery should be made other than above Work.

19. CONTRACT QUALITY ASSURANCE:

19.1 The Bidder shall include in his proposal the Quality Assurance Program containing the

overall quality management and procedures which he proposes to follow in the

performance of the Works during various phases as detailed in relevant clause of the

General Technical Conditions.

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to be

followed for the execution of the Contract. PGVCL reserve the right to inspect the

work at any stage of contract i.e. during the execution and after the execution of work.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out

items (if any) are being supplied. Such details shall be accompanied by their list of

previous supplies made performance reports etc. However, in case of orders are

placed, specific approval shall be obtained from the PGVCL for the vendor supplied

materials. The quality assurance program shall be furnished for each material

separately for approval.

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to

cancel the order without giving reasons thereof and forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor

of his decision to do so.

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall

discontinue the work on the date and to the extent specified in the notice, make all

reasonable efforts to obtain cancellation of all orders and Contracts to the extent they

are related to the work terminated and terms satisfactory to the PGVCL, stop all

further sub-contracting or purchasing activity related to the work terminated, and

assist PGVCL in maintenance, protection, and disposition of the works acquired under

the Contract by the PGVCL. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners

dies then unless the PGVCL is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the

Contract the PGVCL shall be entitled to cancel the Contract as to its in completed part

without being in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s firm on

Sign Stamp of the Bidder Page 42|97

account of the cancellation of the Contract. The decision of the PGVCL that the legal

representatives of the deceased Contractor or surviving partners of the Contractor’s

firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the PGVCL shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased

Contractor and/or the surviving partners of the Contractor’s firm liable to damages

for not completing the Contract.

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the

sole arbitration of a person nominated by Managing Director, PGVCL. This reference

shall be governed by Indian Arbitration Act prevailing at the time of dispute and the

rules made there under. The award in such arbitration shall be final and binding on all

the parties. Work under the agreement shall continue during the arbitration

proceedings unless the PGVCL or the Arbitrator directs otherwise

The technical information, drawings, specifications and other related documents

forming part of the enquiry or Contract are property of PGVCL and shall not be used

for any other purpose, except for the execution of the contract. All rights related to

the technical specifications, drawings and records are reserved by PGVCL only and no

part or partial should be reproduced, copied or alter without prior permission to

PGVCL in writing. In the event of the breach of this provision, PGVCL can claim the

damages caused by such events.

23.Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

23.1 Has submitted fake, false or forged documents/certificates

23.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and

unless it is sought for

23.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the

same is issued by the Company within the validity period and as per agreed terms and

23.4 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract

23.5 Has failed to provide suitable expertise for the work as per prescheduled program

23.6 Has failed to submit all the necessary Test reports/documents within time schedule /

as per Company's time limit, as mentioned in the LOA, if the Letter of Acceptance

(LOA) is placed subject to submission of type reports / documents to the firm.

23.7 Has indulged in construction and erection of defective works.

23.8 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorised disposed of materials/

documents/ drawings/ tools or plants or equipment supplied by the Company

Sign Stamp of the Bidder Page 43|97

23.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and

23.10 Has unauthorised obtained official company information or copies of documents, in

relation to the Tender/Contract

23.11 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

23.12 Any other ground for which in the opinion of the Company makes it undesirable to

deal with the Firm, and In case the State Government directs the Company to place a

firm in stop dealing/ banned for business dealing/ blacklisting

23.13 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or

any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or

banned for business dealing and/ or blacklisting for all Companies.

24. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

24.1 The proprietor/all the partners/directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for business

Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in

the list of Stop dealing / Banned for business dealing in any Company of GUVNL and

its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be returned.

24.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put

on Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary

Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of the

Firm should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

(iii) After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that there

are no outstanding dues recoverable from the firm.

24.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to

them by another Company, then the firm should be allowed to complete such

awarded work / supply.

Sign Stamp of the Bidder Page 44|97

24.5 The amount of EMD/SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG

in the form of bank Guarantee shall be encashed and appropriated.

24.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm

is put on Stop dealing/ Banned for business dealing, all the manufacturing works of

the Firm shall be on Stop dealing/ Banned for business dealing for GUVNL and its

Subsidiary Companies & for all Services of the Firm.

24.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to be

on Stop Dealing/ Banned for business dealing.

24.8 The Board of Directors of the concerned Company may however, if he considers it to

be in the interest of the Company, remove the ban in respect of any specific Service

from any Contractor for that Company only.

25 Every bidder should, at the time of submission of bid, give a declaration as per

Annexure VI attached with this Tender, that bidder and/or proprietor/ partner/

director of the firm has not been placed on Stop dealing / Banned for business dealing

/ blacklisting by GUVNL and it’s any Subsidiary Companies.

Sign Stamp of the Bidder Page 45|97

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

Tender of Labour Work for

1 Underground 11 KV XLPE cable 365 Days

under Barwala Sub Division

Sign Stamp of the Bidder Page 46|97

Details of work experience in last three years

(To be completely filled by the Bidder)

Name of the Company

with full address, phone, Ref. & date of Work Order

Sr. No. Work Description Details of order

fax and name of contact the order Value

Copies of MAJOR Work orders along with Work completion certificates should be attached with this

If necessary, separate sheet may be used to submit the information

Underground 11 KV XLPE cable

Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

Sign Stamp of the Bidder Page 47|97

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Name of the Company

completion with

with full address, Ref. & date of Work Order

Sr. No. Work Description Certification of

phone, fax and name the order Value

of contact person

Copies of MAJOR Work orders along with Work completion certificates should be attached

with this information.

If necessary, separate sheet may be used to submit the information

Tender for Underground 11 KV XLPE cable

Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

Sign Stamp of the Bidder Page 48|97

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________

NA______________________________________, employee of PGVCL at

________________NA_____________ (place), is related to our

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

Sign Stamp of the Bidder Page 49|97

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this

Deviation offered to Chapter No, Clause No. of

Deviation offered

the tender document

No Deviation Offere No Deviation Offere

Underground 11 KV XLPE cable

Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

Sign Stamp of the Bidder Page 50|97

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. No. Name of equipment Date of purchase Date of calibration Utility

1 Not Applicable

Tender for Underground 11 KV XLPE cable

Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

Sign Stamp of the Bidder Page 51|97

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each quoted item

of the tender along with the Technical Bid.

_____________________________________________________isnot stop deal/black listed by GUVNL and or

any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Sign Stamp of the Bidder Page 52|97

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Rating & Type /

Type Test Report No. & Tests Carried out at (Name Designation of Name of the

Sr. No. Of the Tests.

Date of Laboratory) Item / test Conducted

1 Not Applicable

Tender for Underground 11 KV XLPE cable

Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

Sign Stamp of the Bidder Page 53|97

List of Performance Certificate:

Name of the Authority by whom certificate is

Sr. No. Reference No. & Date Details of items

Executive Engineer,

1 Division Office, PGVCL,

Tender for Underground 11 KV XLPE cable

Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

Sign Stamp of the Bidder Page 54|97

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Type Of Accident

Nos. of Affected

Sr. No. (Electrical/Mechanical) Fatal/Nonfatal Brief Reason for the Accident

Tender for Underground 11 KV XLPE cable

Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

Sign Stamp of the Bidder Page 55|97

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING OF

Ref: - Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

_____________________________________________________ hereby certify that none of the

Proprietors/Partners/Directors is not under any criminal investigation for any kind of fraud for theft of material

or/and with handling the material and any civil and/or criminal case pending for such matter listed by GUVNL

and or any subsidiary companies. Viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item

Sign Stamp of the Bidder Page 56|97

Sub: -UNDERTAKING FOR Safety Gadgets

Ref: - Tender No: PGVCL/BTCO/Tech-2/174/88-3/09.01.2026

provide_____________________________________________________nos of labours to carry out

this tenders scope of work. we are having Labour Insurance Policy No.

_____________________________________________________nos of our labours. we declare that,

as mention below table, we are having following safety gadgets of our own and they all are in good

Sr No. List of Safety Gadget Unit

owned by bidder

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items (Chain for Earthing ) No

Sign Stamp of the Bidder Page 57|97

CERTIFICATE – “A”

firms who have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm

Signature of the Tenderer

With Designation

Sign Stamp of the Bidder Page 58|97

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.:-BTCO/Tech-2/174/88-3/09.01.2026

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having

their registered office at _____________________________________ (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No.

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee

for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial

validity of Tender’s offer) which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s

registered office) hereby give this Bank Guarantee No.________________ dated _________ and

hereby agree unequivocally and Unconditionally to pay immediately on demand in writing from the

Paschim Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not

exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said Paschim Gujarat Vij Company Ltd.

on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender

or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be terminable

by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any

reason whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alternations made, given, conceded with or without our

knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in force till

_________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please Mention here Complete Postal Address of Signature of the Bank’s Authorized Signatory

the Bank with Branch Code, Telephone and Fax with

Nos. Official Round Seal

Sign Stamp of the Bidder Page 59|97

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

1.• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding _______ (in words) Rupees ___________________ to the said Paschim

Gujarat Vij Company Ltd. on behalf of M/s.

contract for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of

______________ and shall not be terminable by notice or by change in the constitution of

the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or variations

or alterations made, given conceded or agreed, with or without our knowledge or consent, by

or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL

or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.”

“NOTWITHSTANDING”anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our

guarantee shall remain in force until ____________________ (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing

on or before_______ (Date of validity of the Guarantee), all rights of Beneficiary under this

Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities

Please Mention here Complete Postal Address of Signature of the

the Bank with Branch Code, Telephone and Fax Bank’s Authorized Signatory with Official Round

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Sign Stamp of the Bidder Page 60|97

This agreement is made at ___________the ___ day of ______month _______Year between the

Paschim Gujarat Vij Company Ltd. & __________________________(hereinafter referred to as “the

Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called

“The Company” which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the conditions

herein mentioned.

The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary

for the completion of the works as mentioned and at the time in the manner and subject to the

terms conditions and stipulation contained in this contract and in consideration of the due

provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the claims of money

as and when they become due and payable to the contractor under the provisions of the

contract such payment to be made at such times in such manner as is provided by the contract.

2) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of the

conditions and the covenant as stipulated in the general conditions specifications form Or

tender schedule drawing etc. attached with the Company LOA No.

3) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

4) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to

the Company, stop all further sub-contracting or purchasing activity related to the work

terminated, and assist “The Company” in maintenance, protection, and disposition of the works

acquired under the Contract by the Company. In the event of such a termination the Contractor

shall be paid compensation, equitable and reasonable, dictated by the circumstances prevalent

at the time of termination.

Sign Stamp of the Bidder Page 61|97

6) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless “the Company” is satisfied that

the legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and completing the Contract “the

Company” shall be entitled to cancel the Contract as to its in completed part without being in any way liable to

payment of any compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company that the legal

representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of such cancellation the Company

shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of the deceased

Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not completing the

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered by

mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter other terms

and conditions of the contract and the contract so altered or revised shall be and shall always be deemed to have

been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above written.

Signed sealed and delivered by for

1 and on Behalf of the presence of

name and address.

Signed sealed and delivered by for

2 and on behalf Of The Paschim

Gujarat Vij Company Ltd

Sign Stamp of the Bidder Page 62|97

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of

_______________ and all future contract that may be awarded to me in the next one year and

in terms of the condition in clause 1.24 of Section VI of the COMPANY’s tender and contract for

I residing at by this Bond bind myself responsible for

and shall pay compensation to my workmen payable under the workmen’s compensation ACT –

1923 (viii of 1923) hereinafter called the said Act for death or injuries caused to the workmen

engaged by this presents, if such compensation is paid by the COMPANY as principal under

such sub-section (1) of section 12 of the said Act on behalf of me, to pay such amount of

compensation on demand within 48 hours to the COMPANY that it might have to spend as legal

and other incidental charges in defending any suit or action arising out of the death of injuries

in regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the

death or injuries to the workmen engaged by me. During the execution of work of said contract

and all future contracts that may be awarded to me in the next one year is filed by the worker

against the COMPANY, I shall imbrues to the COMPANY such sum that

the COMPANY is required to spend as legal and other incidental charges in defending such suit

or action and also the amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and virtue till the

COMPANY is required to defend such suit or action filed by the workers and or heirs against the

COMPANY. Further it is applicable on death of contractor himself also. No any compensation

will be claimed by legal heirs of contractor.

Signature of the Executant

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SECTION VIII: Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work 11 KV and L.T.

Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the

PGVCL. The inferior and unsatisfactory work is liable for rejection and to be rectified

at the cost of contractor. The work will have to be carried out as per programmed laid

down by department and under the entire instruction of engineer-in-Charge and

contractor should employ supervisor who could supervise the works through out and

he should remain present on site. No tools & Tackles will be supplied by the

A. Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done

by the contractor at his cost. The Company will assist the contractor in getting

necessary permission for tree cutting etc. Any claim for compensation in above

respect will have to be borne by contractor.

B. Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and

will be shown to the contractor. He should adhere to these locations in all

circumstances unless directed by the department to make any change. The Poles from

One site to other site or at proposed locations must be carted by loading on Tractor

or Hand-Cart. The Poles shall not be carted by toeing/Dragging with Tractor or Cart or

with any other means.

C. Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height

of the pole and for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet.

The poles and guys must not be set at the edge of cuts/at shore/embankment where

the soil is liable to be washed or eroded out of such setting should be avoided. While

back filling, earth must be packed tight and in no case earth be dumped to greater

depth more than four inches without being rammed, hard before the next layer is

thrown in. Extra earth should be packed around the poles and rammed.

The cost of damage done to the pole during erection will be recoverable from the

contractor. No pole, which is out of plumb or out of alignment shall be accepted. The

pole will be in his safe custody till erected and he is liable to compensate to the

Company the full cost of pole along with supervision charges, if the pole is broken

during erection, or stolen from his custody. He should be able to render full account

of the poles entrusted to him whenever the Supervising Officer demands to

scrutinizes the same.

D. Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place

in the village, excavation of pit, erection in position (with base plate where required),

of 8/10 meter PSC poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting

of clamps and cross arms and fabricated materials, fixing of caution board, anti-

climbing device etc. complete as per drawing and specification inclusive of painting,

numbering. Generally vertical formation will be used on each pole. However

horizontal formation will have to be used in special circumstances as per instruction

at Engineer in change.

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E. Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for distribution transformer centre comprises

of Excavation suitable pits and refilling of earth, erection in position of two Nos. of 8/10

poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross arms,

bracing cross arm bracing etc. as per drawing/ standards with mounting D.O. fuses/A.B.

switches/HT metering equipment’s etc., painting, Pole numbering, fixing of caution

Board and anti-climbing devices.

The D.P. must be properly aligned and must be in plumb. Special structure if included will

be erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers

F. Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary

HT/LT pin and strain insulators, binding on insulators, jumpers, the jointing in HT line will

be done by twisting sleeve joints as per standard practice. Care must be taken in

handling the conductor to protect against cuts, scratches or kinks. The conductor must

not be drawn over rough or rocky ground, when it is liable to be damaged. AAA/ACSR

conductors must be drawn on wooden or aluminium pulley only. Wastage and cutting

should be avoided as far as possible. Not more than 3 % sag will be accepted in the

materials account. The sag and spans will be maintained as per drawing/standard. The

cross arms insulators must be so fixed that neither tilts nor bands from position. The

sagging should be uniform for all conductors and uneven sagging will not be allowed. The

ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as mentioned

For lines of voltage not exceeding 650 5.8 Meters

Across a street Volts

For lines of voltage exceeding 650 Volts

but not exceeding 33 kV

For lines of voltage not exceeding 650 5.5 Meters

Along any street Volts

For lines of voltage exceeding 650 Volts

but not exceeding 33 kV

If bare - 4.6 Meter

For lines of voltage up to and including

Elsewhere than along 11,000 Volts

or across any street

For lines of voltage exceeding 11,000 Volts

but not exceeding 33 kV

• An overhead line shall not cross over an existing building as far as possible and no

building shall be constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules

Clause No. 60 from any accessible point, on the basis of maximum sag , shall be

observed, namely:-

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(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof-

(a) when the line passes above the building a vertical clearance of highest part of

building immediately under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters

from the nearest point

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules

Clause No. 61 from any accessible point, on the basis of maximum sag, shall be

observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V above

the building a vertical clearance of highest part of building immediately under such

line 3.7 meters from the highest point,

(b) When the line having voltage 650 V and up to and including 11000 V passes

to the building a horizontal clearance between nearest Conductor and any part of

such building on the basis of maximum deflection of wind must be 1.2 meters.

(iii) Minimum clearances in meters between lines crossing each other as per IE

Clause No. 69 are as below.

Nominal System Voltage 11-66 kV 220 kV 400 kV 800 KV

1 Low and Medium 2.44 3.05 4.58 5.49

In case of illegal construction / structure on the line under erection, the same is to be

put in written notice to the Engineer-In-charge.

G. Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation

of suitable pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay

wire. The stay insulators must be inserted in the stay wire on all stays as per drawing.

The wrapping of the Guy wire strands at both ends the stay insulator must be even

and must presents neat appearance and good workmanship. No stay should be left

loose but should be tight and straight to withstand in say cyclone or sand storm, the

item includes refilling of earth and painting of fabrication material. If stays are not

required to be concreted, a pre casted cement concrete block will be supplied by the

department from his division store which the contractor will have to transport at his

own cost to the site of work and will have to use for fixing of anchor rod at site.

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing

is required to be carried out. The earthing pipe/earthing plate/earthing coil supplied by

the company shall be used as per specification and drawing. GI wire no. 8 SWG for

earthing should be bolted with earthing pipe/earthing plate/earthing coil. G. I. Wire

must be passed through PVC rigid Pipe which must be buried at least 0.5 Meter in

ground and to be kept 2.0 Meters above ground along the Pole. The earthing are to be

done at place as indicted in the pole schedule or as selected by the field Engineer. The

coke and salt will have to be supplied by the contractor at his cost. Erection of earthing

should be carried out under the supervision of the Engineer in charge or nominated

Supervisors. At least 20 KG of salt and 20 KG of coal per earth on alternate layers (as

per drawing) will be used by contractor. No amount will be paid if the work is not done

in accordance with these specification.

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The guarding will have to provide at crossing of lines, telephone line crossing, road

crossing and any accident prone places as indicated by the Engineer in Charge. The

work comprises of fixing of guard cross arms, eye bolts, guard cradle as per design, GI

cross lacing wires complete. Any special type of guarding if required will be designed

by the department. Binding cross arms must be used where the HT line crosses the

road. The ground clearance, line to line clearances etc. to be maintained as per IE Rules

2010 69 and 70. The poles for road crossing may be concreted as instructions of the

Engineer In-charge. The work has to be carried out as instructions of the Engineer In-

Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two

coats of approved aluminium paint. All fabricated material will also be painted with

two coats of approved aluminium paint and there should be sufficient interval

between every coat of painting in order to allow for drying. The bolts and must shall

be dipped in anticorrosive oil before insertion. The lower portion of steel poles up

foot above ground level shall be cleaned of all dust and rust. This surface should be

given a base coat of red lead and an additional coat of black bituminous paint before

inserting in the ground. The good quality paint will be supplied by the contractor and

should be of I.S.I mark and will be got approved from Executive Engineer, prior to

Name of the feeder and pole number has to be written on all the poles in

English/Gujarati as per instruction of Engineer In-charge. The colour of back ground

and name/number must be of contras colour. Prior to apply Colour for Numbering on

P.S.C poles, it should be properly cleaned and all accumulations of earth, dirt etc.

should be removed.

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC

Pole/Guys to be concreted without any special reason. The Concreting of PSC Poles

must be approved by concerned Executive Engineer prior to execution as per Tender

Condition mentioned under Section III Clause No. 2 and sub clause No.

Certificates for special Reason and approvals must be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given by

Engineer In-Charge as and where required. Concreting should be with one part of

cement, two part of specified quality sand and four parts of well burnt Brice bats

(1:2:4). The mixture should be prepared on GI sheet and should be free from the dust.

Cement, river sand and metal should be used by contractor at his own cost. The

finishing coat of cement plaster shall be applied on outer surface Concreting and

boxing for smoothness.

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for

stay 2 x 2x 1 Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet

(h) (2’ above and 1' below ground) (0.15 cmt).

Sign Stamp of the Bidder Page 67|97

L. Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on

two poles structures as per standard drawing and 5 KVA Transformers are to be on

Single Pole. This work include erection of special two pole structure as per Item No.

and fixing of all fabricated material for support of line, L.A., HG Fuse/AB Switch,

Transformer, LT Dist. Box, cable wiring, anti-climbing devices etc. The works includes

of transportation and hoisting of transformer, numbering and painting of all

fabricated materials. For transformer having capacity of 100 KVA and above MS

channel shall be utilize which will be supplied by the company. Three Earthing are to

be provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on

3) For neutral, two separate Earth wire on both side of Transformer and to be

All three earthing are to be done as in Delta Formation as shown in the attached

Drawing. All earthing wires are to be connected by proper size of lug and bolted at

each earthing points properly. The Earthing of Transformer Body must be done with

lug only. Looping or winding with Earthing Bolt on Transformer Body is not allowed.

Earthing wire Lugs are to be brought by Contractors. No any extra cost will be paid for

Extra payment for hard soil or rock is payable as per SOR as per committee report to

be formed to decide hard soil or rock which shall consists of Concerned SDO, Deputy

Engineer (Tech) and Executive Engineer.

The cost of damage done to the transformer while erection/Transportation is

recoverable from contractor.

Before starting the work (new, alteration or addition) and during the works the

contractor must obtain line clear wherever necessary for the concerned officer of this

office of other Office. For any damage done to the Men, Materials and/or property

due to non-observance of rules, the contractor will be solely responsible.

Sign Stamp of the Bidder Page 68|97

4.23 Conflict of Interest among Bidders/ Agents.-

A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict or interest can lead to anti-competitive practices to· the detriment

of Procuring Entity's interests. The bidder found to have a conflict of interest shall be

Disqualified. A bidder may be considered to have a conflict of interest Wi.th one or

more. Parties in this bidding process for particular quoted Item, if:

A. they have proprietor/ partner(s)/ Director(s) in common; or

B. they receive or have received any direct or indirect subsidy/ financial 'stake from Any

C. They have the same legal representative/agent for purposes of this bid; or

D. They have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder: or

E. bidder participates in more than one hid in this bidding process, Participation by a

bidder in more than one Bid Will result in the disqualification of all bids in whlch the

parties are involved. However, this does not limit the tncluslon of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

F. in cases of agents quoting in offshore. procurements, on behalf of thelr principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in: a particular tender enquiry. One manufacturer can also authorise only on.e

agent/ ·dealer. There can be only one bid from the following:

1. The principal manufaeturerdirectlv or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

G. a Bidder or any ·of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that Is the subject of the Bid:

H. in case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/ management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidder must properly declare such sister/ common business/

management units in same/Sister line of business.

I. Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest With other bidders for particular quoted Item, as

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1. Corrigendem in tender Condition as per circular no : PGVCL/Tech-2/6155 Dt. 23.08.2022

The Warrantee period If during one year following the work completion any

maintenance is felt necessary , for example straitening of pole , cross arms

Conductor stringing , Tightening of Guy etc. then such work will have to done by the

bidder free of cost .

If there is any new material required for maintenance during this warrantee

period i.e. one year time period , such requirement will have to be approved by The

Executive Engineer of concerned division . Quarterly report of such material issued (

vendor wise ) will have to be shared with circle office by division office .

Sign Stamp of the Bidder Page 85|97

DETAILS OF WORKS UNIT

Excavation of trench 0.5 metre wide and 1 metre deep for laying of HT/LT underground cable

of size up to 300mm2 PILC or XLPE. (The cable should be laid on bed of sand and to cover cable

with half round RCC pipe 6" internal dia. And length of 1 metre along with each bottom and

1 top.) The entire trench thereafter should be refilled with earth duly rammed up to ground Meter

level as per drawing No. PGVCL/Tech/UG Cable/01/2014-15.

(Pro-rata charges may be given for extra digging.)

Excavation of trench 0.75 metre wide and 1 metre deep for laying of double HT/LT

underground cable of size up to 300mm2 PILC or XLPE. (The cable should be laid on bed of

sand and to cover cable with half round RCC pipe 6" internal dia. And length of 1 metre along

2 with each bottom and top.) The entire trench thereafter should be refilled with earth duly Meter

rammed up to ground level as per drawing No. PGVCL/Tech/UG Cable/02/2014-15.

(Pro-rata charges may be given for extra digging.)

Laying / re-laying of cable in cable trench and from ground level to Pole structure for providing

3 outdoor cable joints. Meter

Laying / re-laying XLPE/PILC cable by digging of pits, removal of old cable and laying of new

4 cable on sand bed as per item No.1 above. Meter

Widening & refilling with earth duly rammed the trench for laying additional No. of cable. For

5 Item No.1 above. Meter

Add : Charges for digging of Tar road for laying of cables over and above digging of pit in normal

6 soil as per Sr.No.1. Meter

Laying of underground 11 KV XLPE Cable by push and pool method (Manual) through with HDPE

Pipe 140mm diametre, 6mm thickness or 6" or 4" diametre GI Pipe without damaging surface of

7 the rod by Horizontal boring / drilling method (excluding cost of HDPE Pipe or 6" or 4" GI Pipe) Meter

as per drawing and specification. (Videography of work should be submitted with bill)

Laying of underground 11 KV XLPE Cable by push and pool method (by Horizontal directional

machine) through with HDPE Pipe 140mm diametre, 6mm thickness or 6" or 4" diametre GI Pipe

8 without damaging surface of the rod by Horizontal boring / drilling method (excluding cost of Meter

HDPE Pipe or 6" or 4" GI Pipe) as per drawing and specification.

9 Moulding of cable joints (straight joints, indoor and outdoor) for PILC Cable - labour charges. Nos.

Moulding of cable joints (straight joints, indoor and outdoor) for XLPE Cable - labour charges,

10 for Urban area. Nos.

Moulding of cable joints (straight joints, indoor and outdoor) for XLPE Cable - labour charges,

11 for Rural area. Nos.

12 Moulding of cable joints (straight joints, indoor and outdoor) for LT PVC Cable Nos.

Supply of HDPE pipe for laying 11 KV XLPE Cable 140mm diametre and 6mm thickness as per IS:

13 4984. R-Meter

Supply of HDPE pipe for laying 11 KV XLPE Cable 100mm diametre and 6mm thickness as per IS:

14 4984. R-Meter

15 Supply of half round RCC Hume pipe 6" internal diametre and length of 1 metre No.

16 Supply of mediam grade GI Pipe of size 6" diametre (including clamping the cable with Pole) R-Meter

17 Supply of mediam grade GI Pipe of size 4" diametre (including clamping the cable with Pole) R-Meter

Supply of RCC Hume Pipe of 6" internal diametre for laying cable for double circuit and road

18 crossing. R-Meter

Supply of sand 0.300 X 0.500 X 1.00 metre (layer at bottom of cable trench approx. 0.15 CMT)

19 as per Drg.No.PGVCL/Tech/UG Cable/01/2014-15 R-Meter

Supply of sand 0.300 X 0.750 X 1.00 metre (layer at bottom of cable trench approx.

20 CMT) as per Drg.No.PGVCL/Tech/UG Cable/02/2014-15 R-Meter

Rate of Route Marker

Providing, supplying & fixing route marker of C.C. 1:2:4, 150mm X 150mm X 750mm concrete

stone (PGVCL marked with approved yellow colour) embeded in earth atleast 300mm below the

21 ground level and 450mm above ground level at distance approximately 100 metre or as No.

directed by Engineer-In-Charge (this includes material and labour charges for excavation and

Dismantling of Under Ground Cable (Excavation and Refilling Earth and credited to store

22 without cutting/damage the cable.) Mtr

HT TAPPING FROM THE EXISTING POLE INCLUDING FIXING OF CROSS ARMS, CLAMPS ANTI-

CLIMBING DEVICES, DANGER BOARD, INSULATORS ETC. COMPLETE AND PAINTING OF

23 FABRICATED MATERIALS AND NUMBERING COMPLETE WITHCOST OF PAINTS AS PER STANDARD NO.

SPECIFICATION BUT EXCLUDING ERECTION OF GUY SET AND EARTHING.

ERECTION OF PSC POLES OF 8 MT./200 KG INCLUDING EXCAVATION OF PIT AND REFILLING OF

EARTH, FIXING OF CROSS ARMS, TOP FITTING CLAMPS ANTI-CLIMBING DEVICES, INSULATORS

24 ETC. COMPLETE AND PAINTING OF FABRICATED MATERIALS USED ON THE POLES AND NO.

NUMBERING WITH COST OF PAINT AS PER STANDARD SPECIFICATION BUT EXCLUDING ERECTION

OF GUY SET AND EARTHING.

ERECTION OF STEEL POLES OF 9 TO 11 METERS INCLUDING EXCAVATION OF PIT AND REFILLING

OF EARTH, FIXING OF CROSS ARMS, TOP FITTING CLAMPS ANTI-CLIMBING DEVICES, DANGER

25 BOARD, INSULATORS ETC. COMPLETE AND PAINTING OF STEEL POLE, FABRICATED MATERIALS NO.

USED ON THE POLE AND NUMBERING WITH COST OF PAINT AS PER STANDARD SPECIFICATION

BUT EXCLUDING ERECTION OF GUY SET ANDEARTHING.

ERECTION OF STEEL POLE OF 13 METERS FOR RAILWAY CROSSING ON BG/MG/NG LINE FOR

0.400/11/22KV OVERHEAD LINES I.E INCLUDING EXCAVATION OF PIT & REFILLING OFEARTH,

FIXING CROSS ARMS, TOP FITTING CLAMPS,ANTI-CLIMBING DEVICES DANGER BOARD, INSULATORS

26 ETC. COMPLETE AND PAINTING OF STEEL POLES, FABRICATED MATERIALS USED ON THE POLES NO.

AND NUMBERING WITH COSTOF PAINT AS PER STANDARD SPECIFICATION BUT EXCLUDING

ERECTION OF GUY SETS AND EARTHING.

ERECTION OF COIL TYPE EARTHING INCLUDING COST OF COAL SALT ETC. BUT WITHOUT COST

27 OF GI WIRE AS PER STANDARD SPECIFICATION (20 KG SALT + 20 KG COAL) NO.

DETAILS OF WORKS UNIT

ERECTION OF PLATE TYPE EARTHING INCLUDING COST OF COAL SALT ETC. BUT WITHOUT COST

28 OF GI WIRE AS PER STANDARD SPECIFICATION (20 KG SALT + 20 KG COAL) NO.

DETAILS OF WORKS UNIT

SR.NO. TRANSFOEM RATE FOR

ER CAPACITY TO 30 KM FOR

CITY RATE CITY AREA

Fail SR.NO. TRANSFOEM RATE FOR 0 RATE RATE RATE

tc ER CAPACITY TO 20 KM FOR FOR 0 FOR 41 FOR

RURAL AREA TO 21 TO 60 MORE

rate KM TO KM FOR THAN

40 KM RURAL 61 KM

Cable Kit Rate(Gst wiil be extra)

GEO MAPPING RATES

1 HT Line GEO Urja Mapping KM 112/KM

2 TC Center GEO Urja Mapping NO 20/NOS

Consumer Indexing (With all Details of Consumers like Meter No, Meter Make,Analogue / Static, Consumer Mobile 10/CONSUM