Tender for In-situ Refurbishment of the conveyor gallery & trestle at Lignite & Limestone Handling System of GIPCL-SLPP

technical Bid in physical form Hrs.

Email ID: [email protected]

E-Reverse Auction will be executed through website:

E-Reverse Auction https://e-auction.nprocure.com (Schedule will be

intimated later on to eligible bidders).

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

1. Amendment / corrigendum of the tender document, forms, schedules, etc...

may be done any time by the GIPCL during the period of publication of tender

in the website. The Bidders are required to visit the website regularly till the

last date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and

conditions mentioned in the tender document, adhering to technical

specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com or https://gipcl.nprocure.com

[(n)Procure Tender ID: 321673]

5. The supporting documents in physical forms along with EMD DD/BG or detail

of RTGS/Online payment for EMD and Tender fee are to be submitted only at

the following address:

Chief General Manager - Thermal

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.: Surat-394 110, Gujarat.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an

installed capacity of 1859.40 MW. GIPCL has Commissioned total capacity of

1049.4 MW of Renewable Capacity comprising of 112.4 MW Wind and 937 MW

of Solar Power Projects as on date in its portfolio.

GIPCL commissioned its first power project: a 145 MW gas based combined

cycle power plant in 1992 at Vadodara. It expanded its capacity by 165 MW

Neptha and Gas based Combine Cycle Power Plant at Vadodara in

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacities each is

located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat.

GIPCL has also operating its own captive Lignite and Lime Stone Mines close

to the Power Plant. The Power Plant is based on Circulating Fluidized Bed

Combustion (CFBC) technology for the Boilers, where Lignite is burnt along

with Lime Stone in the Combustor of the Boiler.

The company has commissioned Solar Project of 5 MW at SLPP, Mangrol

location in January 2012. The company has also commissioned a unique

Distributed Agri Solar pilot project of 2 x 1 MW in April & May, 2016. The

Company has successfully commissioned a 2 x 40 MW Solar Project in

September, 2017 as well as a 75 MW Solar Power Project in June, 2019 at

Gujarat Solar Park, Village Charanka, Dist.: Patan.

The Company has commissioned the 100 MW Solar Project at the Raghanesda

Solar Park, Banaskantha, Gujarat on 10.08. 2021.The Company has also been

allotted land for development of a 2375 MW Renewable Energy Park at Khavda

in the Kutch district of Gujarat. The Company has commissioned the 600 MW

Solar Project at Khavda in the Kutch, Gujarat on December,2025 as well as

MW Solar Power Project in June, 2025 at Vastan Lignite Mine, Tal. Mangrol,

Dist. Surat, Gujarat.

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba,

which are on Mumbai-Ahmadabad highway. From Kosamba SLPP is around

32 km, out of which 27 km is part of the National & State Highway and balance

5 km is District Road. From Kim, SLPP is around 18 km, out of which 13 km is

the State Highway and balance 5 km is District Road. The nearest Broad-Gauge

Railway Line is at Kim, which is around 21 km from the SLPP. Surat is

approximately 50 km from the SLPP. Location Map for SLPP is as under.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

The Company intends to award Contract of “Structural Refurbishment

work in Lignite and Limestone Handling System Phase-I (R&M Part-2)”

at GIPCL-SLPP and is therefore inviting open tenders online (through n-

Procure website) from experienced & resourceful contractors.

2. SCOPE OF WORK

A. In-situ Refurbishment work in conveyor gallery & Trestle

strengthening work

1. Strengthening of the bottom cord of the gallery along with the strengthening of

the side panel member is to be done.

2. Similar type of strengthening is already carried out in some of the existing

gallery. Based on that, complete scheme is to be submitted by bidder to GIPCL

for proposed refurbishment work.

3. Entire work is to be carried out with system is in operation and hence at most

care is required to execute the work in safe manner.

4. Fabrication & Erection of temporary supports in galleries will be in Bidder’s

scope. Steel for temporary support shall be supplied by GIPCL free of cost.

However, no extra payment will be made for the same.

5. Providing & supply, transportation, loading, unloading fixing of scaffolding

pipes, clamps, scaffolding work around, providing working platform at all

height with necessary safety measures for carry out in-situ refurbishment,

painting work in refurbished galleries and also including dismantling of

scaffolding etc. complete as directed by Engineer in-charge.

6. Dismantling of existing GI Sheets of galleries are to be removed where ever it

is required and to be kept at designated place.

7. Cleaning of gouging surface by grinding of structures.

8. Erection and welding of new fabricated member.

9. Removal of temporary support after final welding of new member.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

10. Replacement of galleries bottom cord members, temporary support is required

shall be provided by the bidder, no extra payment will be made to bidder for

provision of any temporary support.

11. Replacement / refurbishment of gallery stool shall be in bidder’s scope.

12. Replacement of all the four galleries bottom cord members and bottom cross

bracings along with gusset plate.

13. Replacement of galleries walkway angles wherever required.

14. Replacement of galleries existing walkway plates by gratings wherever

15. Replacement of galleries seals plates wherever required.

16. Strengthening of bottom side panel angle throughout the length of the gallery

(portal to portal).

17. Replacement of short supports of galleries wherever required.

18. Any other in-situ work required as per design/assessment required to be

carried out for strengthening of galleries by bidders. No extra payment will be

made to bidder.

19. To carry out the safe work on bottom side of gallery, safe working arrangement

to be made. In existing gallery repair, hanging platform along with hand rail

was used. Bidders can used similar platform.

20. Provision of proper scaffolding at every sides of galleries & trestles for carrying

out work and with application of epoxy paint. The arrangement of scaffolding

shall be validated by Competent safety agency and same shall be complied

21. Removal of existing corroded members and gusset plates by cutting and

22. Trestle strengthening shall be carried out considering the columns, cross

bracings, horizontal bracing based on condition of the trestles of respective

23. It is envisaged that primarily, BCN-4A/B, BCN-1A, BCN-M2A, BCN-M4

conveyor gallery are required to strengthen and trestles of BCN-M2A, BCN-

M4, and BCN-6A/B strengthening shall be required. Maximum approx. gallery

& trestle height shall be of 30mtr.However, based on condition of the structure

and priority, other conveyor gallery and trestle may require to strengthen.

24. Part of the gallery strengthening or complete strengthening of the gallery may

consider, depends on the actual condition of the members and based on the

actual assessment, GIPCL reserves the right to guide the contractor for part

of the gallery and trestle strengthening only.

25. Painting of entire whole in-situ repaired galleries shall be painted by providing

and applying the primer system consist of two coats of High-Build self-priming

epoxy (Composition: Modified epoxy cured with polyamidoamine) applied at

100 microns DFT per coat; the first coat shall be an aluminum shade and the

second a light grey shade. This shall be followed by two topcoats of Acrylic

Polyurethane paint (Composition: Acrylic resin with urethane hardener, cured

with aliphatic isocyanates) applied at a minimum of 30 microns DFT per coat;

the third coat overall shall be a dark grey shade and the final (fourth) coat shall

be a smoke grey shade." Total Minimum DFT: 260 microns. Joint records to

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

be taken for verification of DFT with digital Alco meter (to be supplied by

contractor) as directed by Engineer-in-charge. on structural steel complete at

all elevations after proper Surface preparation of structures by scrapping &

cleaning the surface by wire brush, chisels, buffing wheel, mechanical tools &

grinder is to be done compulsorily finish & final surface cleaning with cotton

waste before application of primer (in case of application of primer is delayed

due to any reason, the surface preparation shall be redone at no extra cost to

GIPCL), including providing approved MS pipe scaffolding with clamps, safety

nets, cherry packers, covering the surrounding areas with plastic

sheet/tarpaulin wherever required, etc... as directed by Engineer-in-charge

and as per manufacturer's detail technical specifications with all materials,

labor, tools & tackles, standard safety tools & tackles standard safety PPEs,

26. Before proceeding to next activity (primer after cleaning, first coat after primer

and second coat after first coat), the previous activity (cleaning, primer, first

coat) and final activity (second coat) shall be recorded in the activity register

and jointly verified by contractor’s representative & concern Engineer-in-

charge of GIPCL.

27. “BERGER” make Protectomastic Self priming High Build coating with BR PU

High Glossy Enamel or “ASIAN PAINTS” make Rust o Cap with Apcothane

CF 678 or “Jotun” make Jotamastic 80 with Futura Classic or “AkzoNobel”

make equivalent paint system shall be used only after prior approval of GIPCL.

28. Thinner shall be used for dilution purpose as per manufacturer’s

specifications/recommendations and of same manufacturer as of paint &

primer (Thinner 844 for Protectomastic primer 10:10 and Thinner 825 for PU

29. “BERGER” make Bison High Build Zink Phosphate Grey Primer (BP) with BP

High Gloss Synthetic Enamel Paint confirming to IS: 2932 or equivalent paint

of “ASIAN PAINTS” make Apcolite Synthetic Enamel with Apcomin Industrial

Zink Phosphate Grey Primer or “Jotun” make Penguard E20 with Pilot II or

“AkzoNobel” make equivalent paint system shall be used only after prior

approval of GIPCL.

30. Thinner shall be used for dilution purpose as per manufacturer’s

specifications/recommendations and of same manufacturer as of paint &

primer (Thinner 800 shall be used for dilution purpose for Bison HB ZP primer

and Luxol Hi Gloss Synthetic Enamel paint as per manufacturer’s

recommendation).

31. Bidders have to arrange the hydra for material shifting and other works.

In other case, Hydra will be provided by GIPCL based on request of

contractor on chargeable basis for loading & unloading only based on

32. All required safety measure like life line, fume ejector/fan, fall arrestor, safety

belts, lighting arrangement etc. is in contractor’s scope.

33. Removal & shifting of the scrap, shifting of the balance steel to designated

place, actual measurement of the erected steel, cleaning of the area and

reconciliation of the steel is in contractor’s scope.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

34. Contractor has to depute their full time experienced overall site-in-charge &

independent location wise supervisors for work execution as per specification

and for day to day work planning & coordination with respective department’s

Engineer-in-charge, to obtain day to day location wise work permits, height

permits, to get daily location wise work supervision, quality, maintaining stage

wise work clearance register for each location, to record location wise joint

work done reports/measurements, to prepare location wise separate bills, to

prepare & apply location wise manpower gate pass, to maintain location wise

material consumption report, etc.

35. This comprises the drilling in the plates & plug welding of the same with mother

plate wherever required. Reputed make Quality electrode will be required

7018/6013 along with heating oven.

36. Party has to deploy safety supervisor exclusively round the clock.

37. Loading unloading of material at site is in the Bidder’s scope.

38. Wherever the plate thickness is more than 12mm / on-requirement basis, the

Dye penetration test is required based on requirement

39. Fabrication to be done with standard electrodes (ADOR, L&T, ESSAB, D&H

MAKE ONLY). All tools, consumables, manpower and other required

resources is in bidders’ scope.

40. Contractor has to ensure that the different layers of paints are being applied

after being inspected by Engineer-in-charge of GIPCL. After obtaining stage

wise clearance including surface preparation, contractor should proceed for

further work. One register shall be maintained by contractor for this purpose

and shall submit the same with bill. Without submission of thickness

verification register with the bill, payment will not be made.

41. All the consumables like paint material, wire brush, mechanical tools, emery

papers, painting brush, container for handling the paint, cloth if required for

cleaning the surface, metallic scaffolding, metallic ladders, etc. are to be

arranged by the contractor. List of tools is indicative. Contractor has to

arrange any other tool if require.

42. To paint at different elevations, contractor has to make arrangement like

safety belt, safety net, fall arrestor, safety life line, helmet etc. for safe

working with preparation of scaffoldings of MS pipes, Metallic jali, H frames

etc... at their own cost.

43. The paint shall be applied as per guideline & specifications given as above

for good finishing. However, if finishing is not achieved as per requirement,

contractor shall have to apply additional coat of paint to get good finishing

without any additional cost to GIPCL.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read

and comply with the instructions and the Terms & Conditions contained

in the tender documents.

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately.

Any alteration, erasures or overwriting shall be liable to make the tender

invalid unless the same is neatly carried out and attested over the full

signature of Bidder. The decision of the Company to interpret the

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

information and rates filled in by the Bidder shall be final and binding on

3.3 The Bidders are requested to make themselves fully conversant with the

General Conditions of Contract, Special Conditions of Contract,

Technical Specifications, Site conditions, Quantity specified for each

individual structures, Safety & Health Aspects and Norms to be observed

etc. before submitting their bids so that no ambiguity arises in these

respects subsequent to submission of the Bids.

3.4 Before quoting the rate, the Bidder should go through the rate inclusions,

specifications, scope of work etc. and get himself/herself fully conversant

with them. The quoted price/rate should include cost of mobilization, legal

compliances and cost to adhere to all Safety Norms as described in the

tender. No relaxation or request for revision of quoted/accepted rates

shall be entertained subsequent to the opening of Bid on account of

mobilization or Safety costs.

3.5 Bidder has to quote their offer for each item of Price Bid and applicable

GST which will be applicable for all the individual packages. Evaluation

of tender will be done on gross total quoted amount with GST.

3.6 Bidder has to submit all the information as per required Bid document.

Failure to furnish all the information as per required Bid documents or

submission of a Bid containing deviations from the contractual terms and

conditions, specifications and requirements, shall be rejected.

3.7 The Bids shall be submitted within the time frames set out in the Notice

Inviting Tender (‘NIT’) and Bids submitted thereafter shall not be

accepted and considered.

3.8 The tender documents shall not be transferable.

3.9 The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted

themselves with all the conditions and matters which may affect the

subject matter of the work/tender or the cost thereof. If any Bidder finds

any discrepancies or omissions in the specifications and documents or

any doubt in true meaning or interpretation of any part, he shall seek

necessary clarifications in writing or during site visit if required.

3.10 Conditional offers shall not be considered and liable to be rejected.

3.11 The Company reserves the right to extend the deadlines for submission

of the Bids by giving amendments.

3.12 Site visit will be organized by the Company as per details given in NIT

(Notice Inviting Tender) at GIPCL - SLPP. Interested parties may carry

out site visit to understand nature of work & site conditions. Site visit may

be carried out before submission of bid with prior intimation to GIPCL.

3.13 During evaluation of Bids the Company may, at its discretion ask the

Bidder (s) for clarification of their Bid. The request for clarification and the

response shall be in writing and no change in prices or substance of the

Bid shall be sought, offered or permitted.

3.14 The Company reserves the right to amend/ modify the Bidding

documents at any time prior to the deadline for submission of Bids, either

at its own discretion or in response to the clarification requested by a

prospective Bidder. In such case, the Company may in its discretion

extend the deadline for submission of Bids in order to facilitate the

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

prospective Bidders for incorporating the effect of the amendment in their

3.15 The Bidders shall bear all costs and expenses associated with the

preparation and submission of their respective Bids, to attend site visits,

meetings or conferences, if any, including any pre award discussion with

the successful Bidder, technical and other presentations etc. and the

Company shall not be liable for any expense thereof.

3.16 If the successful Bidder is a joint venture, formed of two or more

companies, the Bidder along with the partners shall accept joint and

several responsibilities and liabilities for all obligations under the

3.17 Timely and satisfactory completion of the work and strict adherence to

the allotted time frames for jobs shall be the essence of the contract.

3.18 The Company reserves the right to qualify/disqualify any applicant

without assigning any reason.

3.19 The Bidder shall be disqualified if any untrue statement or

misrepresentation is made in the Bid forms, attachments and other

supporting documents submitted by the Bidder.

It is perquisite and necessary for all interested bidders to visit the Surat

Lignite Power Plant (SLPP) after downloading the tender copy from

website: https://tender.nprocure.com or https://gipcl.nprocure.com or

www.gipcl.com to understand the actual working conditions, compliance

related to labour, safety etc… before submitting their offer. Failing

which, any consequential liabilities arising will be to bidder’s account.

The Bidders shall examine the site of works and its surroundings at his/her

own responsibility. The bidders shall collect information that may be

necessary for preparing the Bid and entering into a contract. All costs and

liabilities arising out of the site visit shall be at Bidder’s account.

The Bidder is deemed to have examined and understood the tender

document, obtained his/her own information in all matters whatsoever that

might affect the carrying out the works expressly mentioned or works which

may have to be carried out to fulfil his/her contractual obligation within the

scheduled rates and to have satisfied himself/herself to the sufficiency for

The submission of tender by a contractor implies that he has read these

instructions, conditions of the contract etc. and has himself/herself aware of

the scope, nature of works & specifications of the works to be done. GIPCL

will not, therefore after acceptance of contractor’s rate, pay any extra charges

for any other reason in case the contractor is found later on to have misjudged

the site conditions.

Any error in description or quantity or omission in the contract document shall

not vitiate the contract or release the contractor from executing the work

comprised in the contract according to scope of works, magnitude of the

works, requirement of materials, equipment, tools & tackles, labour, etc.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

Contractor has to complete the work in accordance with the contract

documents irrespective of any defects, omissions or errors that may be found

in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required

and satisfy himself/herself regarding matters such as access to site,

communication, transport, working condition including constraint of work

place, height of structure, quantity assessment of individual structures,

temperature, confined area, quantum of dusting, running equipment,

importance of work, round the clock working conditions, safety requirements,

right of way, weather conditions, high flood level in River, flow of water during

monsoon/dry season in the River/Nallah, the type and number of equipment,

scaffolding materials and facilities required for the satisfactory completion of

work, the quantity of various items of the work, the availability of local labour,

availability and rates of material, local working conditions, uncertainties of

weather, obstructions and hindrances that may arise, etc which may affect the

work or cost thereof, before submission of his/their Bid. Ignorance of site

conditions shall not be accepted by the GIPCL as basis for any claim for

compensation. The submission of a Bid by the BIDDER will be construed as

evidence that such an examination was made. Any later claims / disputes in

regard to rates quoted shall not be entertained or considered by the GIPCL.

The rates quoted by BIDDER shall be based on his/her own knowledge and

judgment of the conditions and hazards involved and shall not be based on

any representations of the Engineer.

It is also desirable to study tender documents thoroughly before site visit.

5. ELIGIBILITY CRITERIA (PHYSICAL ATTESTED COPIES OF

SUPPORTING DOCUMENTS MUST BE SUBMITTED FOR EACH OF

FOLLOWING ELIGIBILITY CRITERIA)

The following criteria shall be adopted for qualifying the Bidders for further

5.1 Bidder should possess have working in the field of last Five years in

Construction or Fabrication-Erection and commissioning or replacement /

revival of major parts, of Bulk Material Handling systems which includes

conveyor gallery, crusher houses, Junction towers etc. which comprising the

system capacity not less than 600 TPH are qualified and should enclose proof

of the same (as per following point no.2) in. Bidder shall submit necessary

evidence for the same like attested copies of work orders along with work

completion certificates from clients. The work completion certificate shall

comprise of Order value & Executed value. Bidders should have executed the

work directly. The work executed as a sub-contractor or subletting agency

shall not be taken in to consideration.

Note: For evaluation of the bid, the executed value mentioned in the work

completion certificated will be considered.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

5.2 Bidder should produce evidence of having experience of successfully

completed similar works as defined above 1) during last Five years ending

last day of the month previous to the one in which tender is invited, satisfactory

progress of ongoing works etc. secured from clients along with certified copies

of documentary evidence preferably photo copies of work experience. The

experience should be either of the following:

a. One similar completed work each costing not less than Rs.

b. Two similar completed work each costing not less than Rs.

c. Three similar completed work each costing not less than Rs.

Bidder should specifically mention fulfilling of above criteria in his offer along

with details of work orders & work completion certificates issued by clients.

5.3 Bidder shall have to submit satisfactory work completion certificate from the

client. Experience as a sub-contractor except subletting the painting work by

Painting contractor may be allowed on sole discretion of GIPCL based on

verification of work orders, completion certificates, bill payment details, etc…

from client/contractor as well as verification of work performance from client.

5.4 Tender fee: The tender fee of Rs 2,950/- (Rupees Two Thousand Nine

Hundred Fifty only), non-refundable, shall be submitted through RTGS or

through online payment as per details provided in clause no.

5.5 EMD: The EMD shall be in the form of DD or Bank Guarantee given by Bank

as described in subsequent clause no. 8 or through RTGS or through online

payment as per details provided in clause no. 8 herein under.

5.6 Bidder should have separate Employees Provident Fund code number

towards registration of firm with RPF commissioner.

5.7 Attested copies of relevant documents duly signed & seal on each & every

page shall be submitted. The above documents will be analyzed and after

satisfaction, the Price Bids of qualified will be open. GIPCL may verify the

documents, experience certificates issued by concern authority. After opening

of technical Bid, if any required attested documents found missing in the

Technical Bid submitted by the Bidder, the tender inviting authority may inform

to that Bidder only once by E-mail to submit the missing required documents

within stipulated time limit. If Bidder/Bidders fail to submit within stipulated

time, their Bid will be declared technically disqualified and no further

correspondence will be entertained.

5.8 Bidder should have minimum average annual turnover of Rs.11.04/- Lacs

for last three financial years (2022-23, 2023-24 & 2024-2025). Bidder shall

furnish annual audited financial statement duly certified by a qualified

Chartered Accountant who should be a member of the Institute of Chartered

Accountants of India for the last three financial years to demonstrate the

financial healthiness of the company. The Balance sheet must be in the name

of the company. Any type of MOU for this purpose will not be entertained.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

(Note: In case, the annual turnover is less than the statutory guideline which

does not require audit, the bidder shall submit the turnover certificate from

Chartered Accountant).

5.9 Certificate from a qualified Chartered Accountant who should be a

member of the Institute of Chartered Accountants of India is to be submitted

regarding the Net worth at the end of the last financial year 2024-25

which should be positive.

5.10 The Bidder has to submit INCOME TAX Permanent Account Number (PAN),.

Copies of the same shall be submitted.

5.11 Bidder has to submit GSTIN number. Copy of the same shall be submitted.

5.12 In case Bidder is a joint venture company, the above requirements/credential

of Joint Venture Company / Parent companies shall be considered.

5.13 Entire tender document shall be submitted duly signed & stamped by bidder

on each page as a token of having acceptance of all terms & conditions,

specifications, scope etc of tender document.

5.14 ADDITIONAL PRE QUALIFICATION CRITERIA

1. Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance

of Safety Laws and Regulations” as per Performa Annexure-G & Annexure-

H under Section-F.

a. If any of the details submitted in the prescribed Annexure / Form to the Bid

is/are found to be false, incorrect at any time in future, then the Contract

awarded to that Bidder / Contractor shall be liable to be terminated

forthwith without any notice / correspondence and Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding

on the Bidder without any demur and that no further correspondence shall

be done in this regard at any stage. Further, Performance / Security

Deposit will also be liable to be forfeited. Any dues to GIPCL from the

Bidder / Contractor shall be recovered from the pending bills or any other

dues payable to the Bidder / Contractor, if any or otherwise through any

other recourse available under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work

orders & work completion certificates etc… as a proof with EMD & Tender Fee

and also provide the requisite details online for meeting the prequalification

requirements. GIPCL will verify the experience, performance, capability &

strength of Bidders, independently for executing the job. GIPCL may visit the

site & consult the owner of the industry/property where similar job is executed

by Bidder. GIPCL reserves the right to accept/split/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders

shall only be considered for further evaluation.

Site visit will be arranged at Surat Lignite Power Plant as per details given in

the NIT (Notice Inviting Tender). It is perquisite and necessary for all

interested bidders to carry out site visit or bidder may send their

authorized representative along with authorization letter for site visit

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

before submission of bid. It is necessary to carry out site visit to understood

in detail regarding actual working conditions, nature of work, height of

structure to be painted, scope of work with respect to estimated requirements

of manpower, tools & tackles, safety requirements, supervisors, statutory &

legal requirements, to understand, resource & equipment requirements,

approaches, running equipment’s, etc. Site visit may be carried out before

submission of bid with prior intimation to GIPCL.

7. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents

relating to the Bid exchanged by the Bidder and the Company, shall be written

in the English language. Any printed literature furnished by the Bidder, written

in another language shall be accompanied by an English translation for the

purpose of interpretation of the Bid.

8. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

8.1 An EMD of Rs.31,200 /- (Rupees Thirty One thousand Two Hundred

only) and Non-refundable Tender fee, inclusive of applicable GST,

Rs.2950/- (Rupees Two Thousand Nine Hundred fifty only) shall

accompany with Bid. The EMD shall be in the form of a crossed bank

Demand Draft in favor of Gujarat Industries Power Co. Ltd. as per

following details:

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively EMD and Tender fee shall be submitted through

RTGS as per following details for which RTGS transaction

charges (if any) shall be borne by bidder:

Name of account holder: Gujarat Industries Power Co. Ltd.

Name of Bank: State Bank of India

Bank address: Utility Building, Nani Naroli, Ta. Mangrol, Dist. Surat.

IFSC code: SBIN0013423

EMD & Tender fee may also be submitted through online payment

gateway of company’s website: www.gipcl.com (online Payment

Form) as per detail provided in Section-F (Annexure-C) herein

8.2 The EMD, in alternative, may be submitted in the form of irrevocable

Bank Guarantee in favor of Gujarat Industries Power Company Limited

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

from any Nationalized Bank including Public Sector bank-IDBI Ltd or

AXIS Bank, HDFC Bank ,Yes Bank, ICICI Bank or Kotak Mahindra

bank, Ratnakar Bank, IndusInd Bank, Karur Vysya Bank, DCB Bank,

ING Vyasya Bank or The Kalupur Commercial Co-operative Bank Ltd,

Rajkot Nagrik Sahakari Bank Ltd, The Ahmedabad Mercantile Co-

operative bank Ltd, The Mehsana Urban Co-operative Bank Ltd, Nutan

Nagrik Sahakari Bank Ltd as per Performa of BG enclosed with this e-

tender under Section-F.

8.3 In case EMD is paid in the form of BG, the same shall be valid

for a period of 180 days after the due date for submission of the bid

8.4 The EMD of the successful bidder will be returned after payment of

Security Deposit or submission of performance bank guarantee as

required by successful bidder or alternatively EMD will be converted in

SD and successful bidder shall submit balance SD or performance

bank guarantee.

8.5 The earnest money deposit paid will be refunded to the unsuccessful

BIDDER as soon as the tender is finalized.

8.6 Any bid not accompanied with EMD and Tender fee will be rejected.

Detail of Tender fee & EMD paid by RTGS/online payment should be

submitted as per clause 8.9. EMD in physical form, to be submitted

directly to GIPCL as per clause 8.9.

8.7 No interest shall be payable on EMD.

8.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the

SUBMISSION OF EMD & OTHER SUPPORTING DOCUMENTS

Detail of EMD paid by RTGS or Address for Submission:

EMD in physical form or online,

as applicable and detail of Chief General Manager (Thermal)

Tender fee paid by RTGS / GUJARAT INDUSTRIES POWER CO. LTD.,

online with other documents to (Surat Lignite Power Plant)

be submitted in physical form. Village: Nani Naroli, Taluka: Mangrol,

Bid No. shall be mentioned at District: Surat. PIN: 394 112, Gujarat. Phone :

the top of Document 02629-261063

cover/envelop. Email ID: [email protected]

9. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the https://www.nprocure.com or

https://gipcl.nprocure.com within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

(a) Pre qualification and Techno-commercial Bid without price.

(c) E-Reverse Auction.

Note: Tender fee and EMD shall be submitted as per NIT.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

(a) Pre qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with

techno-commercial deviations, if any, shall accompany the bid. The following

Information shall be provided in the techno commercial bid:

1. Qualification and experience of Site-in-charge.

2. Schedule of deviation (Annexure-F) Technical as well as commercial, if

3. Qualification & experience of Supervisors/Engineers.

The following supporting documents shall also be submitted along with EMD

& Tender Fee in physical form:

1. The tender documents dully signed in all pages without price bid along

with techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial

statements i.e. profit and loss account and balance sheet duly certified

by a practicing CA will be required.

7. P.F. Number and Allotment Letter.

9. GSTIN number/certificate copy.

10. Declaration-cum-Undertaking for Compliance of Safety Laws &

Regulations and Contractual Disputes / Litigations as per Performa

Annexure-G & Annexure-H under Section-F.

11. User ID for e-reverse auction on website: https://e-auction.nprocure.com

1. Percentage Rate Price Bid shall be submitted online only.

Note: Offered percentage rate (service charge) on GIPCL’s total

estimated value shall include cost of all manpower, approved make &

quality materials, equipment’s, consumables, tools & tackles,

standard MS scaffolding, Safety, legal & statutory compliance,

mobilization-demobilization, all taxes & duties (other than GST).

Bidder shall quote applicable GST separately in online price bid.

2. The rates shall be firm for entire contract period and also during extension,

if required and shall not be subject to any escalation in price, idle charges

for labour, machinery, overhead expenses etc. There will not be any

escalation/compensation to the contractor against any revision in

MWR (Minimum Wage Rates).

3. Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his/her employees of corresponding

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

4. Contractor shall at his/her expense comply with all labour and industrial

laws and such other acts and status as may be applicable to this contract

in respect to pay etc. On account of any default in respect of all liabilities

and in case of non-compliance of the above, the company can withhold

their payments till all legal liabilities are discharged.

5. Contractor shall deploy labour/workers & supervisors in sufficient numbers

and quality to ensure workmanship of the degree specified in this contract

and to the satisfaction of the Company.

6. Bidder shall have to quote their item wise rate in online Price Bid only.

Bidder shall quote applicable GST separately in online price bid.

7. Online quoted amount by bidder shall include applicable GST. Total amount

7. Online quoted amount by bidder shall include applicable GST. Total amount

will be derived by considering bidder’s online quoted total amount with

will be derived by considering bidder’s online quoted total amount with

service charge and quoted GST as per prevailing rates as declared by

Central/State Government. Any statutory changes in taxes & duties will be

to GIPCL’s account. In case of any reduction and/or removal of taxes, the

same shall be passed on to GIPCL.

8. The quantities shown in the SoR (Section-E) are approximate for the

contract period and may vary as per job requirement.

9. The Bidder shall fill the Bid documents with utmost care in consonance with

the instructions contained in the Bid documents.

(c) E-Reverse Auction:

1) GIPCL reserves the right to opt for e-Reverse Auction for the subject

tender at sole discretion of GIPCL.

2) To participate in e-Reverse Auction, bidders should have registered on

nProcure’s e-Auction Portal: https://e-auction.nprocure.com by selecting

auctioneer as “Gujarat Industries Power Company Limited”.

3) For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders

(rounded to the next higher whole number) or at least 03 (three) nos. of

eligible bidders L1 to L3 (whichever is higher) will be invited.

4) Original L1 price (including GST) will be declared through nProcure’s e-

Auction Portal: https://e-auction.nprocure.com to start e-Reverse auction

process and final received lowest auction price in the value by e-Reverse

auction process will be the final L1 price.

5) After E- reverse auction flat % reduction in price will be applicable to

quoted rate of successful L-1 bidder on each item.

6) Minimum decremental value for the e-Reverse auction will be set by

GIPCL prior to start of e-Reverse auction and this will be applicable during

each reverse bid hit.

7) Duration for the e-Reverse auction will be 60 Minutes with a provision of

extensions for further 15 Minutes at every single reverse bid received

during the last 05 minutes, till there is no further reverse bid entry (hit) by

the participating Bidders.

8) Evaluation of tender will be done on gross total quoted amount with GST.

9) After e-Reverse Auction process, final L1 bidder shall be decided on

lowest offered rate amongst other bidders during specified e-Reverse

Auction process.

10) After e-Reverse Auction process, the original rate quoted by the final L1

bidder shall be reduced proportionately based on total % reduction from

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

their original quoted gross price v/s price derived after e-reverse auction,

keeping GST percentage (%) rate same as originally quoted by final L1

11) Prorata reduction will be applied in the quoted rates for each items of price

bid after price discovery through e-Reverse Auction.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place

of business of the person or persons submitting the Bid and must be

signed and sealed by the Bidder with his usual signature. The name of all

persons signing the documents shall also be typed or printed below the

signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names

of all partners and be signed with the partnership name, followed by the

signature and designation of one of the authorized partners or other

authorized representative(s). A certified copy of the power of attorney

authorizing such partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of

the Corporation/Company i.e by the President/Managing

Director/Secretary or other person or persons authorized to Bid on behalf

of such Corporation/Company. A certified copy of the board

resolution/power of attorney authorizing such partner or representative

shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name

(v) Erasures or other changes in the Bid Documents shall be initialed by the

person signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be

10. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed

for submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of

c. No Bid shall be withdrawn in the interval between the deadline for

submission of Bids and the expiration of the period of bid validity.

11. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening

of the bid and till official intimation of award/rejection made by the

Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their

representative or other interested parties are advised to refrain from

contacting by any means, the Company. The Engineer, if necessary, will

obtain clarifications on the Bids by requesting for such information from

any or all the Bidders, in writing as may be necessary. The Bidder will not

be permitted to change the price or substance of the Bid after the Bid has

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

12. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred

and eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and

specifications shall constitute an agreement that the Bidder shall have no

cause of action or claim, against the Company for rejection of his Bid. The

Company shall always be at liberty to reject or accept any Bid or Bids at

his sole discretion and any action will not be called into question and the

Bidder shall have no claim in that regard against the GIPCL.

13. OPENING OF BIDS

13.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the

case may be, in presence of Bidder's representatives whenever such a

procedure has been specified. Otherwise the tender will be opened by

the authorized officers of GIPCL.

13.2 Preliminary Examination:

13.2.1 The Company will examine the Bids for any computational errors, for

sureties furnished by bidder, for authentication of documents submitted

and completeness of the Bids.

13.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price

that is obtained by multiplying the unit price and quantity, the unit

price shall prevail and the total price will be corrected & will be

binding to the bidders.

(b) If there is a discrepancy between the Total Bid Amount and the sum

of total prices, the sum of total prices shall prevail and the Total Bid

Amount will be corrected & will be binding to the bidders.

14. EVALUATION & COMPARISON OF BIDS

14.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain

the lowest evaluated Bid in conformity with the specifications of the

tender documents.

14.2 The Technical Bids will be examined for minor matters regarding

qualification of bids. Subsequent to correspondence with the respective

bidders, the decision of Tender Committee will be final.

14.3 All responses to requests for clarifications shall be in writing and shall

be presented to the Company through e-mail or in a sealed envelope on

or before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or

before due date, the Bid will be rejected.

14.4 The comparison of all the Bids shall be carried out with reference to the

scope of work as per the technical specification. Any deviation/omission

shall be evaluated at highest quoted price of the deviation/omission

quoted by any of the Bidder. In case a separate price (for omission) is

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

not given by any other Bidder, a reasonable price of the same shall be

taken & the same shall be binding to the Bidders.

14.5 The commercial deviation, if any, shall be loaded to bring all the Bids at

par. The loading shall be carried out at an interest rate of 2% above PLR

14.6 A Bid to be substantially responsive shall be one which on evaluation

confirms to all the terms, conditions and specifications of the Bid

documents without any material deviation or reservation.

14.7 For the above referred purpose, a ‘material deviation’ shall be one

(a) Which affects in any substantial way the scope, quality or

performance of the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with

the Bid documents, GIPCL’s right or the Bidder’s obligations, under

the contract, or

(c) Whose rectification would affect unfairly the competitive position of

other Bidders presenting substantially responsive Bids.

15. RIGHT OF REJECTION OF TENDERS

15.1 GIPCL reserves the right to accept or reject any Bid or to cancel the

Bidding process and reject all Bids at any time prior to award of contract,

without thereby incurring any liability to the affected Bidder or Bidders or

any obligation to inform the affected Bidder or Bidders regarding the

15.2 Any Tender without EMD and Tender fee will be treated as non

responsive and shall be rejected at the outset & no further

correspondence shall be entertained regarding this.

15.3 GIPCL reserves the right to debar any Bidder from participation in future

Bids if such Bidder has quoted an abnormally low rate in the Bid

document/price Bid.

16. AWARD OF CONTRACT

16.1 GIPCL will award the contract to that bidder whose quotation has

been determined to be substantially responsive and evaluated as the

lowest quotation in conformity with the requirements of the specifications

and documents contained herein, provided further that the bidder is

determined and evaluated to be qualified to perform the contract

satisfactorily.

16.2 The successful bidder shall be intimated of his selection through the

Letter of Intent or Letter of Award/ Work Order which shall be sent to him

through e-mail, courier, fax or registered mail.

17. CONTRACT PERIOD

17.1 The contract will be for a period of 18 (Eighteen) months as stated in the

Special Conditions of Contract (‘Contract Period’).

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

17.2 GIPCL reserve the right to short close the contract any time by giving

one month notice period without assigning any reason.

17.3 GIPCL reserves the right to extend the Contract Period appropriately (if

given scope of work not completed) on the same rates, terms and

conditions without any price escalation and entering into any new

contract on sole discretion of GIPCL.

18. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of

the contract to any other party or agency.

19. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for

timely & satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled

(iii) The Contractor shall depute its own workmen/labor with proper

identification to enter the plant premises after ensuring that the jobs are

(iv) At the time of deploying manpower, the Contractor shall strictly comply all

the applicable labor laws/Acts norms including but not restricted to the age

of the workers, women workers and shall also ensure that a police

verification, security check, pre-employment medical fitness check-ups &

induction safety training for all the workmen/labor engaged at the GIPCL

site is done and necessary documents regarding the same shall be

submitted to the GIPCL’s authorized representative/officer-in-charge. Any

default in complying with the same or any misrepresentation regarding

compliance of the same shall compel GIPCL to initiate appropriate civil or

criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide

his workmen/labor with proper healthy safety equipments like but not

limited to safety helmets, safety belt, fall arrestors, masks, gum boots, a

uniform and other necessary PPEs for properly undertaking the operations

involved under this contract. Damaged, unfit and/or deteriorated safety

PPEs shall be replaced immediately with new approved standard PPE.

Following are also to be issued:

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves /

Chemical hand gloves.

f) Full body double harness Safety belt.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

(vi) Contractor shall nominate /authorize senior experienced person in writing

as site-in-charge to co-ordinate with GIPCL engineer and who shall bear

overall responsibility for performance of the contract. Such person shall

remain always available at site or site office allotted to the contractor at

SLPP site. Contractor has to submit the authority letter and documentary

proof for the same.

(vii) The Contractor shall appoint independent supervisors who shall co-

ordinate with concern GIPCL’s department Engineer-In-Charge for daily

entrusted job. They have to maintain daily records dully signed for the

works carried out and duly certified by Engineer-In-Charge. The

Contractor in co-ordination with the Engineer-In-Charge shall ensure the

availability of adequate manpower to carry out the job satisfactorily on a

daily basis. As per the instruction of Engineer-In-Charge they have to allot

the work and execute the same in specified time limit.

(viii) During execution of the works, one or more jobs may be required to be

done simultaneously and the Contractor shall mobilize additional

resources accordingly. Contractor shall responsible to carry out work as

per schedule of work planning to complete scope of work in given contract

During emergency or similar situations, the Contractor shall be required to

mobilize resources as per need within the period of 04 hours as directed

by GIPCL. If the contractor fails to mobilize sufficient manpower to

complete the job in time, GIPCL will execute the job through other agency

at the risk and cost of the contractor with 15% supervision charges & the

same will be recovered from the Contractor’s bill.

(ix) Important Note: Whenever any of the Unit at SLPP remains under

outage due to any reason and require emergency painting work, the

contractor shall mobilize sufficient work force at site within a period

of twelve hours from the time of intimation to the site-in-charge or

via mail to your office.

(x) Contractor should mobilize sufficient number of manpower and execute

the work in all shifts with independent manpower. Contractor should not

continue the same manpower for more than 12 hours.

B: TOOLS & TACKLES:

(i) All tools & tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in

healthy & working condition. All consumable items would be in the scope

of the contractor.

Note: If work is suffered due to want of sufficient manpower, tools &

tackles, vehicles, equipment and/or required consumables/

materials then 25% of the total job cost will be levied as a penalty for

each and every instance.

(ii) For proper execution of the work as per the scope, the contractor is

required to maintain sufficient quantity of tools & tackles, equipment,

scaffolding materials in good working condition at site as per day to day

work load and emergency situations to complete the work in stipulated

(iii) In case of breakdown of equipment, the contractor should work round the

clock for putting back the area in service immediately within minimum

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

time. In case of any emergency arising during night hours the contractor

should be in a position to mobilize the manpower immediately within

(iv) Arrangement for lighting at the work spot has to be made by the contractor.

He has to arrange all lighting equipment such as power cable, hand lamps.

The contractor has to take prior approval for taking electrical power

supply. The contractor should keep hand lamps of 24Volt for confined

space and sufficient quantity of 240 Volt halogen lamp for other area

ensuring safety at work place

(v) Pin sockets of IS standards should be used for all connections. For any

accident take place & any damage to the equipment and/or injury to

human due to carelessness in loose connection, contractors will be held

responsible & liable for any recovery/actions.

20. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of

submission of online Bid, in writing or by E-mail at the GIPCL's mailing

address [email protected] indicated in the 'Invitation to Bids'. The GIPCL's

response (including an explanation of the query) will be sent in writing or by

E-mail to all prospective Bidders who have received the Bidding Documents.

21. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

22. UNDERSTANDING & CLARIFICATION ON DOCUMENTS &

The Bidder is required to carefully examine the specifications and documents,

all the conditions and matters work wise & cost wise. If any Bidder finds any

discrepancies or omissions in the specifications and documents or is in doubt

for any meaning of any part, he shall request in writing for an interpretation/

clarification to the GIPCL or during site visit. All such interpretations and

clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and

payable through RTGS (online payment) system only based on submission of

required documents like bank mandate form with original cancelled cheque.

24. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

b. The quantities given in the schedule of rates are estimated and payment will

be made as per actual surface area of painting work carried out & certified

after joint measurement and as per the rates of work order.

c. The method of measurement of completed work for payment shall be in

accordance with the method of measurement specified in the Special

Conditions of Contract.

d. No separate amount shall be payable for scaffolding, use of auxiliary

equipment incidental to or in day to day operation in the course of fulfillment

of contractual obligation of the supplier.

Note: It is desirable from interested bidders to submit the online tender

offer at least two days in advance from the due date set for online

submission of bid in order to avoid non participation of e-tender due to

probable technical problem in e-tender system/server.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1 Tender documents are available only in electronic format

which Bidders can download free of cost from the website:

https://tender.nprocure.com and https://gipcl.nprocure.com up to date

& time mentioned in NIT.

2 All bids (technical and price bid) should be submitted online

through the website https://gipcl.nprocure.com or

https://tender.nprocure.com only. No physical submission of price

and technical bid will be entertained as it should be furnished

on-line only. Also no fax, e -mail, letters will be entertained for the

3 Following should be submitted ‘of f-line’ in sealed covers separately

at Village Nani Naroli, Taluka Mangrol, Dist.Surat -394 110, Gujarat up

to the period specified in NIT

[1] E.M.D. & Tender fee [2] Supporting Documents for Technical Bid.

4 Bidders who wish to participate in online tenders will have to procure

/ should have legally valid Digital Certificate (Class III) as per

Information Technology Act -2000, using which they can sign their

electronic bids. Bidders can procure the same from any of the license

certifying Autho rity of India or can contact (n)code solutions - a

division of GNFC Limited, who are licensed Certifying Authority by

Government of India at address mentioned below at clause

5 All bids should be digitally signed. The bidders are required to contact

at the below mentioned address for detailed training on on -line

(n) Code Solutions - A division of GNFC Ltd.

402, GNFC Info tower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail: [email protected]

https://tender.nprocure.com

6 Kindly note that, valid Digital Signature Certificates is must for all the

interested bidders. Online tendering process is not possible without

valid digital signature certificate.

7 Interested bidders are also requested to complete their procedure for

taking digital signature certificate in respect of filling of application

form, supporting documents with necessary fees a t least 3 days before

last date of tender submission.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

8 (n)code solutions reserves the rights to issue digital signature

certificate after verification of application forms / supporting

documents submitted by bidder.

(n)code solutions is fully authorized to issue digital signature

certificate to bidders.

9 All the bidders who have no facility to participate in on -line tenders are

requested to contact (n)code solutions for the same.

10 Free vendor training camp will be organized every Saturday between

4.00 to 5.00P.M. at (n) code solutions -A Division of GNFC Ltd., Bidders

are requested to take benefit of the same (Advance Confirmation to (n)

code is requested).

11 All the correspondence in respect of training, support or digital

signature certificate should be addressed to (n)code solutions directly

on the above-mentioned address.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded,

shall be required to furnish a Irrevocable Performance Bank Guarantee

(PBG)/Contract security deposit in favour of Gujarat Industries Power

Company Limited for guarantee amount at five percent (5%) of the “Annual

Contract Price (without GST)” from any Nationalized Bank including Public

Sector bank-IDBI Ltd or AXIS Bank, HDFC Bank, ICICI Bank or Kotak

Mahindra bank, Ratnakar Bank, IndusInd Bank, Karur Vysya Bank, DCB

Bank, ING Vyasya Bank or The Kalupur Commercial Co-operative Bank Ltd,

Rajkot Nagrik Sahakari Bank Ltd, The Ahmedabad Mercantile Co-operative

bank Ltd, The Mehsana Urban Co-operative Bank Ltd, Nutan Nagrik Sahakari

Bank Ltd in the format attached in SECTION-F ( Annexure-B). Additional 5%

amount (Total 10% of LOI/Work order without GST) will be retained from each

RA bills. It shall guarantee the faithful performance of the 'Contract' in

accordance with the terms and conditions specified in these documents and

specifications. Contract security deposit shall be submitted strictly within

twenty-one days from the date of LoI or work order, whichever is earlier. The

guarantee shall be valid up to contract period + defect liability period of four

months from the contract completion date + 3 months. The Guarantee amount

shall be payable to the Company in Bidder's home currency without any

condition whatsoever.

The Irrevocable Performance Bank Guarantee (initial security deposit) will be

returned to the Vendor/Contractor without any interest at the end of the ‘Defect

Liability Period' after completion of contract and on fulfilling contractual

obligations throughout this period. However, any delay in submission of initial

SD will result in equivalent late release of entire SD after guarantee period.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value. Recovery will

be affected from the monthly bills and/or retention money/security

(ii) If the contractor fails to execute the work as per directions of Engineer

(I/c) within the time frame given in work order and as per day to day

instructions by Engineer-in-charge, GIPCL shall get the work done by

third party at the risk & cost of the contractor with 15% additional

overhead charges of GIPCL.

3. ASSIGNMENT AND SUBLETTING OF THE CONTRACT

The contractor shall not assign or sub-let any part of the contract to any other

party or agency without written permission from GIPCL.

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4. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under

the contract the contractor is liable, shall be recovered by the GIPCL. The

contractor shall pay all such claims within 15 days of claim, failing which the

same shall be deducted from the bills of contractor.

5. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time

schedule and in case contractor fail to complete the job, GIPCL shall recover

from his bill, Security Deposit and / or whatsoever for expenses incurred to

complete the job with additional 15% overhead charges.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound activities, workmanship & safety (OHSAS of GIPCL)

then GIPCL has right to terminate the contract at any time by giving him

days advance notice without assigning any reason and will make the alternate

arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending

jobs/damages after giving 15 days advance notice to the contractor if any of

the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform

any of the acts, matters or things, which as per the contract are to be

observed and performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including

quality of job.

6. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/

ENGINEER requiring compliance, with such further drawings and / or the

GIPCL /ENGINEER instructions fails within seven days to comply with the

same, the GIPCL /ENGINEER may employ and pay other agencies to execute

any such work whatsoever as may be necessary to give effect thereto and all

costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL on a certificate by the GIPCL/ENGINEER as a

debt or may be deducted by him from any money due or to become due to the

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If the contractor fails to execute the work or fails to mobilize the resources and

equipments or fails to carry out progress of work as per agreed schedule of

work planning (as per clause no. 1.10 of Special Condition of Contract) and/or

as per directions of GIPCL / ENGINEER within the time frame given and/or

violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get

the work done by third party at the risk & cost of the CONTRACTOR with

additional 15% overhead charges of GIPCL and all costs incurred in

connection therewith shall be recoverable from the CONTRACTOR by the

GIPCL /ENGINEER as a debt or may be deducted by him from any money

due or to become due to the CONTRACTOR.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound activities, workmanship & safety (OHSAS policy of

GIPCL) then GIPCL has rights to terminate the contract at any time by giving

you 15 days advance notice without assigning any reason and will make the

alternate arrangement at cost and risk of the Contractor.

7. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the

contract to the extent possible shall be settled amicably between the

parties. If amicable settlement cannot be reached all the disputed issues

shall be resolved through arbitration before a Sole Arbitrator appointed by

Managing Director, GIPCL according to the provisions of The Arbitration &

Conciliation Act, 1996. The place of arbitration shall be at Surat/Vadodara

or any other place within state of Gujarat as may be mutually agreed by

the parties in consultation with the tribunal.

b. In appointment of the Sole Arbitrator, if the dispute claim is up to a sum of

Rs. 25/- Lakh, a person having a position equivalent to a Retired District

Judge shall be appointed; for the claim higher than Rs. 25/- Lakh and up

to Rs. 100/- Lakh, the same shall be referred to a Retired High Court Judge

and for a claim exceeding Rs. 100/- Lakh, the same shall be referred to a

Retired Supreme Court Judge.

c. Work under the contract shall be continued by the contractor during

arbitration proceedings unless GIPCL shall order suspension thereof or

any part thereof in writing or unless the matter in such work cannot possibly

be continued unless the decision of the Arbitration proceedings is

8. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or

specification, the decision of Chief General Manager (Thermal) will be final

and binding on the contractor.

9. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his

workmen/employees, staff applicable under the Employee Compensation Act

1923 or any amendment thereof as also insurance cover for third party liability.

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The contractor shall keep the GIPCL indemnified from all liabilities arising out

of his action in pursuance of this contract. The E. C. Policy should be obtained

from Surat Jurisdiction and shall be assigned to GIPCL. EC policy should

cover the specified contract period.

10. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

1. The contractor shall at his own cost comply with the provision of labor laws,

rules, orders and notifications whether central or state or local as applicable

to him or to this contract from time to time. These Acts/Rules include without

limitation of the followings.

2. Contractor shall be solely responsible and shall fully comply with all the

provisions of all the labor laws applicable such as the Minimum Wages Act,

1948, Contract Labor (Regulation & Abolition) Act 1970, Factories Act,

Payment of Bonus Act 1965, Employees Provident Fund and Miscellaneous

Provision Act 1952, Industrial Dispute Act 1947, Workmen Compensation Act

1923, Payment of Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal

Remuneration Act with Rules, Order and Notifications issued/made there

under from time to time.

3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future

applicable to the contractor from time to time for performing the contract job.

3.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation,

Transport, Medical and Canteen facilities and other statutory privileges

and facilities to his personnel as per law/rules/regulations and orders

of the Central Government, State Government, Local Authorities or

other authorities as are in force from time to time. All employees of the

Contractor shall be employee of the Contractor.

3.2 The contractor shall have a valid license obtained from Licensing

Authority under the Contract Labor (Regulation & Abolition) Act-1970

at the time of execution of the contract covering all his employees

working at SLPP site and furnish the same failing which GIPCL may

terminate the contract at its sole discretion.

3.3. The Contractor shall at the time of execution of the contract have a EPF

Code Number obtained from the Authorities concerned under the

Employees Provident & Miscellaneous Provisions Act, 1972 and remit

contributions in respect of the employees employed by him at SLPP

Site to the P.F office concerned every month failing which GIPCL will

recover from the outstanding payment to the contractor from GIPCL.PF

code of Gujarat region should be taken.

3.4. The Contractor shall maintain all records/registers required to be

maintained by him under various labor laws mentioned above and

produce the same before the Statutory Authorities whenever required.

3.5 The Contractor shall also submit periodical reports / returns to the

various statutory authorities such as the Contract Labour (Regulation

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& Abolition) Act-1970, Employees Provident Fund Act etc. Under

intimation to HR&Admn.Dept.

3.6 The Contractor shall not pay less than the Minimum Wages notified by

the Government from time to time to his employees of corresponding

3.7. The Contractor shall be responsible for payment of overtime wages to

his workmen, if any, in case they are required to work beyond the

prescribed hours under law as per applicable rates.

3.8 The contractor shall take Workmen Compensation Insurance Policy for

all his employees working at SLPP. The contractor shall indemnify the

company against any liability due to any work injury or accident to any

of its employees.

3.9 The Contractor shall in the event any of his workmen / employee

sustains any injury or disablement due to an accident arising out of and

in the course of his employment, provide necessary medical treatment

and pay compensation as applicable, required under the Workmen’s

Compensation Act,

3.10 If any of the persons engaged by the Contractor misbehave with any of

the officials or the Company or commit any misconduct with regard to

the property of the Company or suffer from any serious communicable

disease, the Contractor shall replace them immediately.

3.11 The Contractor shall not engage / employ persons below the age of

years. Employment of women shall be strictly according to applicable

3.12 GIPCL will have right to deduct and disburse the claims of the individual

/ parties being a principal employer on any account whatsoever in

relation to their employment with the contractor. The Security deposit

will be released to the contractor at the end of the contractual tenure

subject to an undertaking by the contractor that in the event any of his

workmen or the heirs of workmen puts up a claim for recovery of money

due to him from the contractor before the appropriate authority under

the I.D.Act 1947 or under any other labor laws or for compensation

under the Workmen’s Compensation Act, 1923 and the appropriate

authority has given a direction for making payment the contractor will

meet the same or indemnify GIPCL if in the event GIPCL pays it as

Principal Employer.

3.13 The contractor shall make payment of wages to his employees on fixed

date within the period specified under the applicable Law, in presence

of representative of the company. He will submit a true copy of wage

sheet, attendance register and P.F. remitted challans on monthly basis

to HR&A dept. for verification and record.

3.14 The Contractor shall provide Safety items / kits to his employees such

as safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if

any, required under the law.

3.15 The contractor shall conduct pre-induction and periodic medical

checkup of his workmen as per applicable laws.

4. The contractor shall be solely responsible for any accident caused to his

workers and should adhere to all rules / regulations as per labor laws of

Government and other statutory laws as applicable.

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5. The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned) and

submit the copy of registration certificate and should possess the same from

the date of commencement of work, failing which the contract is liable to be

cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labor License should be obtained within one

week from the date of issue of form-V. Contractor should apply for Form-V

immediately after receipt of LOI. A copy of Labour License shall be submitted

to GIPCL, HR & A Department.

6. Contractor shall have to insure his workmen /supervisors etc. under e

Insurance scheme.

7. The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory

Act, Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages

Act’, Provident Fund Act, All Labor Laws Act in respect of employees engaged

by him for the work and shall have to maintain necessary records. In case

any amount becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts, GIPCL reserves the right

to recover the same from the running bill of the contract.

8. Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

9. Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

10. All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any

such person who does not comply with it.

The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new

statute shall automatically and immediately become applicable.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and

make the payment as per the Minimum Wages Act to the workers employed

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with

respect to Employees Provident Fund and Employee Compensation Act within

one week time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything

within the premises of the GIPCL and carry match box / lighter or any other

explosive and /or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F,

Labour Laws etc.

6. Contractor shall issue an appointment order to each casual labourer stating

therein the nature of job to be performed by him and fix time for which the

concerned labourers are likely to be deployed. Contractor shall also issue a

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temporary identity card specifying the period for which the labourer has been

7. Contractor is fully liable for the persons engaged by him for above work;

however, GIPCL reserves the right to deduct any amount legally justified

towards any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the

employment of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

11. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory

Act, Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages

Act’, Provident Fund Act, Payment of Bonus Act, Labor Law Act, maternity

benefit act in respect of employees engaged by him for the work and shall

have to maintain necessary records. In case any amount becomes due to be

payable by him to his employees or to the Government under the above rules,

regulation, Acts.

12. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-

party workmen due to any act omission / indiscretion on your part while

undertaking the work and contractor shall fully abide by the statutory

requirements of the employee's compensation act. GIPCL shall not be liable

for any compensation due to accident, death or injury to any of contractor’s

workmen or any third party due to negligence, act or omission on your part.

General area lighting will be provided by GIPCL. However work area specific

lighting should be arranged by contractor.

14. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

15. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the

GIPCL which are at present in force and which may come into force during

the pendency of the contract. Any violation of any rules and regulations will

entail immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required

test certificates as per the Factory Act 1948 and the state factories rules has

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to be submitted to safety Deptt. Safety Deptt. will check the certificates and if

found okay, then only materials will be allowed to enter inside the plant.

Material inward gate pass will be made only after certification from Safety

Deptt. Security Deptt. will inform to Safety Deptt., as & when such tools and

tackles brought at the gate for making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Deptt. Safety Deptt will check for

quantity and quality of the safety gears and then allowed permission of work.

Poor quality material will not be allowed to take inside the Plant. If quantity of

required safety equipments is not satisfactory, contractor will not be allowed

to carry out the work using such safety gears inside the Plant for the work.

16. GENERAL SAFETY CLAUSES:

1. The Contractor shall observe and comply, with regard to his workmen working

at the SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained

regarding the safety standards to be adopted while operating within the SLPP

Plant & Mines premises and the Contractor shall brief them regarding the same

and use of the Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all

his workmen immediately on execution of the work and the contractor shall

ensure that his workmen wears the protective equipments at all times during

the work operation. Following brand of the safety shoes and helmet shall be

issued to contract workmen. Contractor shall issue safety shoes every year.

Sr Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI /

ISEA Z89.1-2009

03. PN 521 – S helmet Karam

Sr No. Model Company Specifications

01. Acme Fabrik plast SSTEELE (Strom) – Double

02. Acme Fabrik plast TRIMAX(Adjacent) – IS : 15298 –

Co. Double Density

Favourite Safety Waves Nile D/D

Products. FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum

boots, full body safety uniform and belts, safety net etc. shall be issued and

used as per the job requirements. Safety helmet shall be of YELLOW

COLOUR ONLY. Contractor will procure safety shoes & safety helmet from a

reputed company with at least 12 months’ guarantee and shall produce the

guarantee certificate and IS standard certificate to the safety department.

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Contractor should purchase safety shoes of reputed brands. Safety shoes will

be issued every year. IS certificate and guarantee certificate must be obtained

from the vendor and submitted to the Safety department. Safety shoes should

be heat, water, oil and chemical resistant, having an anti-slippery sole of

5. It is the duty of contractor to ensure that his workmen are wearing required

PPEs as per work requirement. Contractor should ensure that their workers

are wearing Safety helmet, safety shoes, dust mask, goggles, ear plug etc. at

all times when they are at work throughout the contract period. The contractor

has to maintain the PPE issue registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the

same. Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical

help and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of

required quality, GIPCL will issue the required PPEs to contract workers and

back charge the same with 25% overhead charges of GIPCL.

9. All lifting tools and tackles shall be duly certified by competent person in

conformity with the statutory requirements and certificate in form no. 10 as per

rule 60 of Gujarat Factories Rules, 1963 and section 29 of the Factories Act,

1948 shall be submitted every year before using such tools and tackles. In

case of purchase of new lifting tools and tackles, form no. 10 as per the said

rules shall be submitted before they are taken into use. All lifting tools and

tackles shall be of reputed make having International manufacturing standard

and shall be maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification

for supervising the daily job/ shutdown jobs for observing and maintaining the

safety aspects at site. He is solely responsible for any safety measures during

maintenance work. He has to ensure that all the workmen working at site are

equipped with essential PPE’s and proper safety arrangement is made at the

11. After mobilization of any tools & tackles to site, which includes chain pulley

blocks, D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc.

shall be offered for inspection with all above statutory test certificate before

using at site for any work. They should use all tools and tackles only after

certification by GIPCL representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile

materials, full body harness safety belt, ladders and crawling boards, fall

arrester, etc. shall be used to prevent accident. Further, during working on

height, contractor should arrange proper scaffolding of still pipes, safety net,

full body safety belt, fall arrestor system etc. Advice and instructions of

engineer in charge/ safety in charge shall be strictly complied with in this

regard. All necessary safety precautions shall be taken by the contractor to

prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on

cutting torch, on DA cylinders and on O2 cylinder. Cylinder caps also required

for handling the cylinders at the work at height area. Gas cylinders shall be

transferred through gas cylinder trolley only with cylinder cap and stored up

right (vertical) position only. All gas cylinders shall be hydro tested / certified

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as per gas cylinder rules 2004. Gas cylinders shall be stored, handled as per

gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be

tested as per Government approved RTO guidelines. All vehicle guidelines

shall be as per GIPCL security norms only.

15. All electrical equipment shall be in good condition and free from any defect.

Electrical tools & equipments i.e. welding machine, grinding and drill machine

etc. may be checked by the electrical engineer of the contractors regularly,

every six month at least and report to be submitted to concerned HOD and

16. During hot work, contractor will use fire curtains like asbestos sheets or fire

blankets to prevent falling and spreading of sparks and hot material on and

around the work area. Contractor will procure and use such items. ELCB /

RCCB shall be provided with rating of 9-30 milli amperes on welding machine

and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident

Investigation form (S-II) and near miss report within time limit as specified in

forms, if any accident, Incident, near miss occurred while working at SLPP

18. Contractor should appoint / nominate one qualified safety officer and he shall

be responsible for addressing all the safety related aspects of execution of

contract jobs and he will in close co-ordination with safety officer of SLPP and

attend all safety related meeting such as safety committee, on job safety

19. No loose connection / joints allowed in electrical cables during performance of

any kind of job.

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate

is required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job

safety training like tool-box talk etc. and submit a record of such training in

safety dept, respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as

informed by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to

explain the principles behind safety practice. If the contract workmen fail to

comply with safety standards as per category A, B & C below, penalty shall

be levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, Rs.100 /- per

Related shoes, safety belt, gloves instant.

B WI Related Failure to adhere to HSE

guidelines/plans,

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careless attitude in • Rs.500 /-

material handling, per instant.

Machine being used with

damaged machine

guard, unsafe electrical • After three

work - workout plug incidence,

top/improper electrical Per

joints/cables lying on incidence

ground, electrical Rs.2500/-

equipment working

without proper earthing,

machine being used • Continuous

without machine guard, unsafe acts

Welding machine without will

ELCB / RCCB of proper disqualify

rating, Gas cylinder the

without test certificate, contractor

Cylinder cap, NRV / from further

Flash back arrester, participation

Cylinder trolley etc. in tender of

Unsafe working practices GIPCL-

at height more than 3 SLPP.

Working without permit

or non-compliance with

permit conditions like hot

work, height work etc. as

applicable, lifting tools

and tackles being used

without third party

inspection certificates in

form no. 9/10 as per

Factory Act – 1948 etc..

C Unsafe Breach of safe practices Suspend the entry

Practices by a particular person gate pass for one

repeatedly for three week.

suspensions his

gate pass will be

General Electrical Safety Rules and Regulations

Electrical safety

➢ All the electrical apparatus including welding machine (either 3-phare or single

phase) should be provided with Earth Leakage Circuit Breaker

(ELCB/RCCB/RCBO) of 30mA rating.

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➢ Bidder should ensure periodic checking of ELCB provided in their electrical

➢ Bidder should ensure that there should not be any joint in the power supply

cable of any machine. All cables should be in good condition with no bare

insulation or frayed wires

➢ Any power supply switchboard/extension boards brought by Bidder should

have ELCB of 30mA rating and it should have sockets along with 3-pin plug

➢ Any type of cable brought by Bidder should not have any joint and should be

of sufficient capacity for the respective job.

➢ Bidder to bring their own 24V rating portable hand lamps along with cable of

(apparatus should be having 230V / 24V transformer) for the temporary

lighting arrangement required at site for the respective jobs.

➢ Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V

as per requirement of job/contract) , extension boards, cables to draw supply

from nearest power point.

➢ Hand-held and portable machines shall be equipped with a built-in switch to

switch off power in case of emergency

➢ Bidder to ensure healthiness of their electrical equipment whenever brought

to GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

➢ Bidder to ensure - All portable electric apparatus shall be regularly examined,

tested and maintained to ensure that the apparatus and leads are in good

➢ Only three-core cable shall be used for single phase operated tools with the

third core connected to earth.

➢ Ensure that all metallic portable appliances are provided with 3 pin plug and

socket connections with third pin be connected to the ground terminal where

ever possible. Also, the metal work of the apparatus is effectively earthed.

➢ All cables and connections should be sound and of adequate capacity and

properly insulated while using any welding machine and other power

➢ The earthing arrangements should be properly made with earthing clamps or

a bolted terminal while using any welding machine

➢ Electric holders when not in use, should be placed on an insulated hook or the

holders should be fully insulated while using any welding machine

➢ Whenever the welder stops or leaves work for any appreciable time, the power

supply to welding machine shall be effectively disconnected while using any

welding machine

➢ GIPCL will provide either single phase OR 3-phase 3 wire power supply from

the nearby point at job site. Bidder to supply the required cable between

GIPCL power supply point to equipment brought by Bidder for the specified

job. Further, if Bidder’s equipment requires 3-ph 4 wire supply then they

should derive 3-ph 4 wire supply from GIPCL 3-ph 3 wire supply system by

incorporating sufficient capacity transformer. Like for hydro jet cleaning

system, mixer machine, induction heating machine, SR machine etc., GIPCL

will provide 3-ph 3 wire power supply.

➢ Cable between welding machine to GIPCL power supply point should have

cable TOP plug towards GIPCL power supply point of Make BALS having

rating as 63 Amp.

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Contractors not following above electrical safety points at any point of time are liable

to penalty and their machine/ apparatus shall be seized by GIPCL.

Penalty so levied against the contractors and company employees will be used

during the observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

17. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the

GIPCL/Engineer/ GIPCL’s Representative may reject such plant, materials,

work or workmanship and shall notify the CONTRACTOR promptly, stating his

reasons. The CONTRACTOR shall then promptly make good the defect and

ensure that the rejected item complies with the Contract. If Contractor failed

to rectify the rejected work or workmanship, GIPCL/Engineer reserves the

right to deduct or withhold amount against rejected work or Workmanship.

CONTRACTOR shall not entitle for any claim or release of hold payment until

rectify the defect up to satisfactory of GIPCL. If Contractor failed to rectify any

such defective work or workmanship, GIPCL reserve the right to rectify at risk

and cost of the CONTRACTOR and deducted by the GIPCL from any amount

due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work

or workmanship to be retested, the tests shall be repeated under the same

terms and conditions. If such rejection and retesting cause the GIPCL

additional costs for the traveling and lodging costs of GIPCL/Engineer’s

personal for attending the retest, such costs shall be recoverable from the

CONTRACTOR by the GIPCL and may be deducted by the GIPCL from any

amount due, or to become due, to the CONTRACTOR.

18. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipment’s, materials, scaffolding, safety PPEs

& safety equipments, consumables etc… to execute the contract are in the

scope of the contractor. The contractor should ensure that tools & equipments

are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the

contractor for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to

take suitable action.

d. Contractor shall depute full time independent experienced site-in-charge and

independent site supervisors at site. They shall co-ordinate with GIPCL

engineer and shall bear overall responsibility of contract including joint

measurement, billing etc. Such person shall function from site office of

contractor at SLPP.

e. Contractor shall also nominate one independent safety supervisor at site and

shall submit nomination of safety supervisor in writing before commencement

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

of contract. Safety supervisor shall arrange small safety talk on every day

morning or whenever required with all workers working under this contract. He

shall coordinate with concern department’s Engineer-in-charge on daily basis

and report daily observations, tool-box talk records etc. GIPCL reserves the

right to hold the work in case contractor not deployed safety supervisor

and a penalty equal to Rs.1,000/- per working day absent of safety

supervisor shall be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL

and any future revisions.

g. The contractor has to take EC insurance policy for their workmen. The

contractor has to submit labor license and PF account number to the

Engineer-in-charge before start the work.

h. The contractor has to do the job timely. Progressive work targets shall be

achieved for each package as decided during first kickoff meeting. GIPCL

shall not compromise in delay. In case of delay of work without any valid

reason, the GIPCL reserves the rights to carry out the work by deploying other

agencies at the risk & cost of contractor with additional 15% overhead

i. Contractor shall mobilize the resources as per need within the period of four

hours. If the contractor fails to mobilize sufficient resources to complete the

job in time, GIPCL will execute the job through other agency at the risk and

cost of the contractor with additional 15% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of

contract within seven days from the date of issue of Letter of Intent/Work

k. The prices / item rates quoted (based on quoted % above/equal or below SoR)

shall remain firm till completion of the contract and any agreed extensions

thereafter and is valid even if the contract is split and shall not be subject to

any escalation, idle charges for labor, machinery, overhead expenses etc…

due to any reason whatsoever. No price escalation / idle charges shall be

entertained due to delay in work on unavailability of work front, non-issue of

work permit, holding of work permit for any reason, unavailability of

contractor’s supervisor, unavailability of contractor’s safety supervisor,

violation of safety rules, unsafe act by any of contractor’s worker, negligence

& ignorance of safety & quality instructions of GIPCL Engineer-in-charge or

any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to

avoid hazards. Contractor shall arrange all standard adequate healthy safety

PPEs like but not limited to approved quality safety shoes & safety helmets,

standard dust masks, safety goggles, safety life line & fall arrestors etc… as

required and shall use exclusively under this contract for all the time during

working at specified locations failing which, the Engineer-in-charge may hold

the work and will take necessary action including penalty as decided. If the

contractor repeatedly violates safety rules/regulations (more than three

successive incidents), Engineer-in-charge may take necessary action against

the contractor, including appropriate financial penalty (Maximum of Rs.1,000/-

per incident per man-day and as per above clause no. 16) and/or termination

m. One or more jobs may be required to be done simultaneously and contractor

shall mobilize additional resources accordingly.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per

the time given by and under the supervision of the Engineer-In-charge and

shall ensure that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and

their respective supervisor has to interact with Engineer-In-Charge for PTW

(Permit to work), work instruction, Return of permit.

p. The contractor has to submit daily reports showing work carried out with

details of available manpower, material etc.

q. Any job other than the listed jobs in work order shall be executed by the

contractor on instruction from GIPCL and payment shall be made to the

contractor on respective item rate only.

r. The Government of India has enacted the Micro, Small and Medium

Enterprises Development Act, 2006 (the “Act”) and the Act has come into force

from October 2, 2006. The Bidder shall confirm whether your organization is

registered under the Micro, Small and Medium Enterprises Development Act,

2006. If your organization is registered under the Act, please specify the

category i.e., Micro Enterprise, Small Enterprise or Medium Enterprise under

which it is registered and kindly attach a copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the

registration certificate issued by the District Industries Centre/Department of

Industries, etc of the respective State Government. It is to be noted that large

scale industries and trading firms have been excluded from the purview of the

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these

global standards. Contractor shall be required to observe these standards

while working with GIPCL. Contractor should ensure that his workmen/labour

work in accordance with them.

19. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charge of the works with adequate experience in

handing of jobs of this nature and with the prior approval of the GIPCL /

ENGINEER. Such in-charge shall be constantly in attendance at the site

during working hours. During CONTRACTOR’S supervisory engineer

absence during working hours, if unavoidable, and also beyond working

hours, when it may be necessary to give directions, orders may be given by

the ENGINEER / GIPCL and shall be received and obeyed by the

CONTRACTOR’S superintendent or Foreman who may have charge of the

particular part of the work in reference to which orders are given. If requested

to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any

directions, instructions or notices given by the ENGINEER / GIPCL to him,

shall be deemed to have been given to the CONTRACTOR. The

representative of the CONTRACTOR shall have all necessary powers to

receive materials from the GIPCL, issue valid receipts for the same, engage

labour or purchase materials and proceed with the work as required for speedy

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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None of the CONTRACTOR’S Superintendents, engineers, supervisors or

labour should be withdrawn from the work without due notice being given to

the GIPCL / ENGINEER; further no such withdrawals shall be made if in the

opinion of the GIPCL / ENGINEER such withdrawals will jeopardize the

required pace of progress / successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades,

and the GIPCL shall be at liberty to object to and require the CONTRACTOR

to remove any person employed by the CONTRACTOR in or about execution

of works who in the opinion of the ENGINEER misconducts himself or is

incompetent or negligent in the proper performance of his duties and all such

persons shall not again be employed upon the works without the prior

permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall

hire or employ any employee of the other party except by mutual consent.

20. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY

All loose materials, wastage, packing materials, empty paint drums, cut pieces

or other matter of an offensive nature shall not be deposited on the surface,

but shall at once be carted away by the CONTRACTOR to some pit or place

provided by him away from the site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall

completely remove and satisfactorily dispose of all temporary works & remove

scaffolding materials to the extent directed. He shall tear down and dispose of

all temporary works, shall remove or grade, to the extent directed, all plant

and equipment, shall satisfactorily dispose off all rubbish resulting from the

operations under this contract and shall do all work necessary to restore the

territory embraced within the site of his operations to at least as good order

and conditions as at the beginning of the work under this contract.

21. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the

a. Electricity & water at nearest available one point. Further distribution to

be done by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s

township at discretion of GIPCL if available.

c. Workshop facility as available at site only. However, contractor may visit

the workshop to ensure the existing facility. For the facilities other than

available, contractor has to carry out the job outside at their own cost.

d. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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B. GIPCL shall also conduct an orientation program appraising the

workmen regarding the safety norms and measures to be observed

during work operations at the plant site.

22. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should

be fully conversant with modern practices and should be able to carry out

works independently of large thermal power plant. The contractor shall

therefore be required to engage qualified/ experienced personnel to

undertake the work as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily

records and maintain the data.

c. The Contractor shall be required to furnish satisfactory job completion

report to GIPCL. The submission of report should be on daily basis. The

monthly bill payment shall be released based on the certified reports of the

d. Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory engineer in charge

reserves the right to take suitable action and shall be binding to the

23. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees,

employed in whatsoever capacity, 09 Public/Paid holidays and the same shall

be notified in advance and due communication thereof shall be made to the

25. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended

without incurring the penalty in the event of the subsistence of Force Majeure

If a Force Majeure situation arises, the affected Party shall promptly notify the

other Party in writing of such conditions and the performance shall be

suspended as per mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the

control of the Party and not foreseeable by the Party and shall include events

of floods, explosions, riots, wars, hurricane, epidemics, any other Act of God,

quarantine restrictions, terrorism, government actions and provided always

that such acts result in the impossibility of the further performance of the

The Contractor shall indemnify and keep harmless GIPCL from and against

all actions, proceedings, claims, demands, losses, costs, damages and

expenses whatsoever which may be brought against or suffered by GIPCL

which it may sustain, pay or incur as a result of or in connection with the

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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performance/ purported performance/ non-performance of the contract by the

In case, in any litigation pertaining to labour employed through contractor if

any direction or order is issued by court at any point of time the contractor

shall comply with and implement such direction or order whether passed at

the time of award of contract or during the pendency of contract. Further, the

Contractor shall indemnify the GIPCL against all consequences arising and

affecting GIPCL owing to the compliance of the orders by the Contractor.

27. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and

the Courts at Surat shall have jurisdiction regarding the same.

28. Where any portion of the General Condition of Contract is repugnant to or at

variance with any provisions of the Special Condition of Contract, then unless

a different intention appears, the provision of the Special Conditions of

Contract shall prevail to the extent of such repugnancy of variance.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

SPECIAL CONDITIONS OF CONTRACT

1.1 GENERAL SCOPE OF CONTRACTOR

1. All tools & tackles, equipment’s, scaffoldings, materials, labour, vehicles,

etc. to execute the contract will be in the scope of the contractor. The

contractor should ensure for healthiness/working conditions of tools,

tackles & vehicles.

2. All consumable items like paint materials, thinner, turpentine, red oxide,

cloth, cotton waste, kerosene, gas, diesel, lubricants, etc. will be in the

scope of the contractor.

3. The Contractor shall have to make necessary arrangement for storage of

materials including safe storage of paint materials, tools & tackles,

scaffolding materials, equipments at their own cost.

4. All safety/PPEs required during work at site are to be arranged by the

5. The Contractor shall have to provide necessary facilities including

accommodation for their labour at their own cost.

6. The contractor has to arrange transportation for lifting/shifting the materials

7. Contractor has to depute their full time experienced site-in-charge &

independent Location/Package wise supervisors for work execution as per

specification and for day to day work planning & coordination with

respective department’s Engineer-in-charge, to obtain day to day

Location/Package wise work permits, to get daily location wise work

supervision, to record Location/Package wise joint work done

reports/measurements/certification, to prepare Location/Package wise

separate bills, to prepare & apply Location/Package wise manpower gate

pass, to maintain Location/Package wise statutory & legal compliance

1.1.1 Contractor has to maintain record of each and every material brought to

site with material test certificate and gate entry. PLANNING &

MONITORING OF WORK PROGRESS.

1. After award of the work, Contractor has to submit schedule of work

planning for completion of painting work with resources (i.e. manpower and

material) mobilization planning within seven days.

2. Contractor shall mobilize the resources at site within 15 days from the date

of LOI or work order whichever is earlier. GIPCL will closely monitor the

agreed schedule against actual progress of work at site. If contractor failed

to carry out work as per agreed schedule and if contractor failed to

mobilized required resources (manpower & materials) within seven days

from written communication, GIPCL will execute the job through other

agency at the risk and cost of the contractor with additional 15% overhead

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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2. PRICE & RATES

This is non-SoR based contract and final item rates will be derived based on

final offered lowest price received through e-Reverse Auction on gross total

price (including GST). Prorata reduction will be applied in the quoted price for

all the items of non-SoR after price discovery through e-Reverse Auction. The

item rates so derived shall be inclusive of cost of all approved make paints,

primer, thinner, other required materials as recommended by manufacturer,

consumables, safe storage of materials, wastage, painters, helpers, labour,

supervision, cost of safety supervisor, shifting, transportation, loading,

unloading, equipment, all tools & tackles, hiring of crane, hiring of external

agency for machining , hiring of the external agency for hydraulic support etc,

standard approved MS scaffolding materials, scaffolding arrangement at work

site as per approval of GIPCL’s Safety Officer, safety equipments & PPEs,

legal & statutory compliances, Royalties, Rents, Stamp Duties, Central or

State Government or Local body or Municipal Taxes or Duties or any other

duty / tax (online quoted GST rate by successful final L1 bidder will be

considered for deriving final item rates), minimum wage rates to workmen etc

levied by the Central, State Government or other Public bodies etc… and such

other costs that are not specifically mentioned herein but will be incurred by

the contractor for the satisfactory and timely completion of the work.

The item rates shall be deemed to include for everything mentioned in the

specification, all leads & lifts, contractor’s overheads & profits for due

performance of the work under this contract and such other costs that are not

specifically mentioned herein but will be incurred by the contractor for the

satisfactory and timely completion of the work.

The rates shall also include cost for mobilization / demobilization of

manpower, equipment’s, materials, etc...

Any statutory changes in taxes & duties will be to GIPCL’s account. In case of

any reduction and/or removal of taxes, the same shall be passed on to GIPCL.

The rates shall be firm for entire contract period and also during extension, if

required and shall not be subject to any escalation in price, idle charges for

labour, machinery, overhead expenses etc. No price escalation / idle charges

shall be considered due to any reason whatsoever. No rate escalation / idle

charges shall be payable due to delay in work by contractor or due to non-

availability of work front by GIPCL or any reason whatsoever.

Rates will remain firm throughout the contract period and any extension

thereof. There will not be any escalation/compensation to the contractor

against any revision in MWR (Minimum Wage Rates). However, contractor

shall not pay less than the Minimum Wages notified by the Government from

time to time to his/her employees of corresponding category.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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Contractor shall at his/her expense comply with all labour and industrial laws

and such other acts and status as may be applicable to this contract in respect

to pay etc. On account of any default in respect of all liabilities and in case of

non compliance of the above, the company can withhold their payments till all

legal liabilities are discharged.

Contractor shall deploy labour/workers & supervisors in sufficient numbers

and quality to ensure workmanship of the degree specified in this contract and

to the satisfaction of the Company.

The price/rate quoted by CONTRACTOR shall be considering mobilization of

all required manpower, tools & tackles, materials, equipment for timely and

satisfactory completion of all scope of work.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the job wise separate running invoices in duplicate

(one original in physical form and soft copy in MS Excel format as directed by

Engineer-in-charge) every month to concern Engineer-in-charge of respective

Package/Location in respect of the work performed or completed during the

month along with the documents as provided hereinafter. On receipt of the

invoice complete in all respects and with all the said documents, the payment

in respect of the same shall be made within 21 days of such receipt of a

complete invoice as per the following terms of payment:

(i) 95% of monthly RA bill along with proportional % taxes shall be

released against the work executed duly certified by GIPCL. Income

Tax (IT) will be deducted at source from monthly RA bills as per the

rules in force.5% of SD amount will be retained along with each RA bill.

(ii) Total Security deposit at 5% of contract value shall be submitted as per

clause no.: 1 of Section-C. Security deposit will be returned to the

Contractor without any interest after successful completion of defect

liability period from actual contract completion date as certified by

Engineer-in-charge and as per clause no.: 1 of Section-C.

(iii) Contractor shall quote the rate/price along with applicable GST. Party

should raise the invoice as per GST act. The vendor shall also mention

on their invoice the HSN/SAC code as applicable under the GST laws

under which GST is levied and a self certified authentic third party

evidence (www.cbic-gst.gov.in) shall be adduced, one time, to

that effect by the vendor

(iv) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST

Authority (to be furnished only once).

(b) Citing GIPCL’s GST no. along with contractor’s GST registration

no. and the date of issue of registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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(d) The contractor shall be required to submit the proof of payment of

GST of previous month/quarter, as may be applicable as & when

demanded by GIPCL/Owner/company.

(e) Contractor shall inform the Owner in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(f) Any statutory changes (increase/decrease) in taxes & duties will

be to GIPCL’s account. In case of any reduction and/or removal of

taxes, the same shall be passed on to GIPCL.

(v) At the time of submission of the first monthly RA Bill, the Contractor

shall submit a certificate from Engineer-in-charge regarding availability

of tools & tackles, equipment’s, vehicles etc at site.

(vi) The contractor along with monthly RA Bill shall submit, Photo copies of

wages register of previous month, photocopies of attendance sheet of

respective month

(vii) The Contractor shall submit his Final Bill within a period of four months

of the expiration or earlier termination of the contract or any extensions

that may be granted by GIPCL to the Contractor. GIPCL shall not

entertain any bill for any work item after expiration of period of three

(viii) The Contractor shall include all his/her claims in the Final Bill submitted

by him and accordingly the final bill submitted by the Contractor shall

be deemed to be inclusive of all and whatsoever the claims that the

Contractor may have from GIPCL. The Contractor shall not be entitled

to claim any amounts which are not mentioned in the Final Bill and the

Contractor shall be deemed to have waived any claims not mentioned

in the Final Bill and shall not be entitled to recover the same from

GIPCL subsequent to the submission of the Final Bill on any account

and GIPCL shall stand absolved of all its liabilities in respect of any

such claims not raised by the Contractor in his Final Bill.

(ix) SUBMISSION OF STATUTORY COMPLIANCES WITH THE

PERIODICAL/MONTHLY RA BILL(S)/FINAL RA BILL

The contractor shall submit, one time or regularly, as applicable, the

following documents along with the periodical/monthly RA bill/Final

(i) Copy of statutory compliance like labour license, EC Policy,

attendance register,

(ii) Notarized Indemnity Bond as per standard Proforma, in case of Final

(iii) No claim - No arbitration certificate as per Proforma at Annexure-D in

Section-F, after the final bill amount is certified by GIPCL for payment

and the same is made known to the contractor by GIPCL & accepted

by the contractor.

B. Validity and Uniformity of Rates

The rates shall be valid for the Contract Period and agreed extension and

shall remain unaltered during the Contract Period.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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5. SCOPE OF GIPCL

Electric power, water & air shall be made available free of charges at any one

point nearer to work site as convenient to GIPCL. Contractor shall make his

own arrangements for drawl and distribution to the work site. However before

drawl of such energy, contractor shall take prior permission of the same.

6. TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by

the acts of the GIPCL, or if defects not readily detected by proper inspection

shall develop before the final completion and acceptance of the whole work,

the CONTRACTOR shall forthwith make good, without compensation, such

damage or defects in a manner satisfactory to the ENGINEER / GIPCL. In no

case shall defective or imperfect work be retained even if contractor followed

all technical specifications. GIPCL will not compromise for quality of materials,

works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise

or the passing of any accounts.

7. DAILY DIARY AND PROGRESS REPORT

A daily diary register will be kept in the ENGINEER’S office. The

CONTRACTOR will supply all detailed information every day at 9:00 hours for

the day preceding and the diary will be jointly signed by the ENGINEER and

the CONTRACTOR’S representatives, every day in token of its correctness.

A works instruction book, serially numbered will also be kept in the

ENGINEER’S office and all day to day instructions will be given in that book.

The CONTRACTOR’S representative shall report every day to see these

instructions and sign them at the bottom in token of his having seen them.

The CONTRACTOR shall supply all information regarding procurement of

materials and progress of work, as is required by the ENGINEER for compiling

the weekly progress reports. This information shall be supplied by 9:00 hours

on every Monday, for the preceding week.

9. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill:-

(i) Measurement sheet protocol (as per mode of measurement) along

with joint record of work done in the form of joint inspection report

duly signed by authorized representative of contractor and GIPCL

(ii) Contractor’s material incoming challans duly stamped & signed by plant

The bill will not be entertained without submission of above documents.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

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11. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 07 days from the

time of intimation given by GIPCL.

b) Contractor shall provide independent site supervisor who will be

responsible for supervision and execution of job in specified time with

respect to quality, specifications, site preparations, safety, coordination

with GIPCL, issue of work permits, joint measurements, etc... The

supervisors shall coordinate with the Engineer-in-charge of GIPCL for

proper execution of the job.

c) The resources required for execution of above jobs will vary from time

to time, hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by

him for the work at his own cost.

12. DEFECT LIABILITY PERIOD

The defect liability period of whole work shall be one year after completion of

contract as certified by Engineer-in-charge.

During defect liability period, if any defect arises in jobs which have been

already executed, shall be rectified by the contractor at free of cost within

seven days on receiving the intimation from Engineer-in-charge failing which

GIPCL may take suitable action and also engaged third party to carry out

rectification work at the risk and cost of the contractor.

It is well aware about nationwide spread of COVID-19 pandemic for which

Government of India as well as Government of Gujarat are circulating various

guidelines time to time for prevention of spread & protection of human being.

GIPCL also being a responsible organization, implementing such guidelines

along with specific directions & advisories to all employees, contractors &

workers on time to time.

All the interested parties, bidders, successful contractors shall have to follow

all such instructions, advisories, guidelines related to COVID-19 which are at

present in force and which may come into force at their own cost.

In order to implement such guidelines, all required expenditures towards

providing approved mask, sanitizer, etc… shall be in the scope of contractor.

14. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared

by the company will be applicable for this contract. The same is enclosed

herewith. Bidders are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at

variance with any provisions of the special conditions of contract, then unless

a different intention appears, the provision of the special conditions of contract

shall prevail to the extent of such repugnancy of variance.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

SCHEDULE OF QUANTITIES & RATES

Sr. Amount without

Work Description UoM Qty

In-situ Refurbishment work in Party has to

1 conveyor gallery & Trestle MT 40 quote on on-line

strengthening work portal only

Total quote on on-line

GST % quote on on-line

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : to for

Details of E.C Valid up

6) Policy : to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Signature of Contractor

with official stamp

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE

BY SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office

at PO: RANOLI, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

referred to as “The Company / Owner” which expressions shall unless

repugnant to the subject or context includes its legal representatives,

successors and assigns) has entered into a contract with M/s.

………………………………….. / has placed a purchase order on

M/s…………………………….. (hereinafter referred to as

“Contractor(s) / Seller(s)” which expression shall unless repugnant to

the subject or context includes their legal representatives,

successors and assigns ) for…………………………………. on the terms

and conditions as set out inter alia, in the Company‟s contract No./

P.O.No.…………..date …………and various documents forming

part thereof hereinafter referred to as the “said contract”

which expression include all amendments, modifications and / or

variations thereto and whereas the Contractor(s) / Seller(s)

has agreed for due execution of the entire contract and guarantees its

performance including any parts executed through any other

agencies / subcontractors AND WHEREAS one of the

conditions of the“said contract” is that “contractor(s)/seller(s) shall

furnish to the owner a Bank Guarantee from a bank for ….%

(……….percent) of the total value of the “said contract” against due

and faithful performance of the “said contract” including

performance guarantee obligations of the contractor(s) / seller(s) for

execution / supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at

……….……..do hereby agree and undertake to pay the amount due and

payable under this guarantee without any demur merely on a demand

from the Company stating that in the opinion of the Company, which

is final & binding, the amount claimed is due by reason of default made

by the Contractor(s)/ Seller(s) in performing any of the terms & conditions

of the said Contract including defect liability obligations, in fulfilling the

performance guarantee obligation or loss or damage caused to or would

be caused to or suffered by the Company by reason of any breach by

the said Contractor (s)/ Seller(s) of any of the terms & conditions of the

contract. Any such demand made on the Bank by the owner shall be

conclusive as regards the amount due and payable by the Bank under this

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

guarantee. However, our liability under this guarantee shall be restricted

to Rs……..(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s) /

Seller(s) in any suit or proceeding pending before any office, court or

tribunal relating thereto our liability under this present guarantee being

absolute and unequivocal. The payment so made by us under this bond

shall be a valid discharge of our liability for payment there under. Our

liability to pay is not dependent or conditional on the owner proceeding

against the Contractor(s)/ Seller (s).

4. The guarantee herein contained shall n o t be determined or

suspended by theliquidation or winding up, dissolution or change of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in

all respect and for all purposes be binding and operative until payment of

all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power

Company Limited (GIPCL) that Gujarat Industries Power Company Limited

(GIPCL) shall be at liberty, without the Bank’s consent and without affecting

in any manner the Bank’s obligation under this Guarantee, from time to time,

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the

Contractor under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries

Power Company Limited (GIPCL) against the Contractor under the terms and

conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation

of any other security held by Gujarat Industries Power Company Limited

(GIPCL) to secure the performance of the obligations of the Contractor under

7. No action, event or condition, which by any Applicable Law should operate

to discharge the Bank from liability hereunder, shall have any effect

and the Bank hereby waives any right it may have to apply such law, so that

in all respects its liability hereunder shall be irrevocable and, except as

stated herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke

this guarantee during its currency without previous consent of the

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

OWNER/PURCHASER and further agrees that if this guarantee is

extended for a period as mutually agreed between bidder &

owner/purchaser, the guarantee shall be valid for a period so extended

provided that a written request for such extension is received before the

expiry of validity of guarantee.

9. We ……………Bank further agree with the Company that the company

shall have the fullest liberty without our consent and without affecting in

any manner our obligations hereunder to vary any of the terms and

conditions of the said Contract(s)/ Order(s) or to extend the time of

performance by the said Contractor(s) Seller(s) from time to time or to

postpone for any time or from time to time any of the powers exercisable

by the Company against the said Contractor(s)/ Seller(s) and to

forbear or enforce any of the terms and conditions relating to the said

Contract(s)/ Order(s) and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said

Contractor (s) / Seller(s) or for any forbearance, act or omission on

the part of the Company or any indulgence by the Company to the said

Contractor(s)/ Seller(s) or by any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have affect

of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not

exceed Rs…………….(Rupees…………only) and shall remain in force

till..……..Unless a demand or claim under this Guarantee is made on us

within three months from the date of expiry we shall be discharged

from all the liabilities under this guarantee.

Corporate Seal of the Bank By its constitutional

Attorney Signature of

duly Authorized person

on behalf of the Bank

With Seal & Signature

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s. Gujarat Industries Power Company Limited having its

Corporate Office at PO: RANOLI, Dist. Vadodara – 391 350, Gujarat State,

India (hereinafter called “The Company Owner” which expression shall

unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide its

----(hereinafter called“the said tender”) to M/s.

…………………………… (hereinafter called the said Tenderer(s)” which

expression shall unless repugnant to the subject or context includes their

legal representatives, successors and assigns and as per terms and

conditions of the said tender, the tenderer shall submit a Bank

guarantee for Rs.…………. (Rupees…. only) towards earnest money in lieu

2. We…………………………………………………………Bank having its

branch office at

do hereby undertake to pay the amount due and payable under this

guarantee without any demur, merely on a demand from the Company

stating that in the opinion of the company which is final and binding, the

amount claimed is due because of any withdrawal of the tender or any

material alteration to the

tender after the opening of the tender by way of any loss or damage caused

to or would be caused or suffered by the Company by reason of any breach

by the said tenderer(s) of any of the terms and conditions contained in the

said tender or failure to accept the letter of Intent Agreement or that the

amount covered under this Guarantee is forfeited. Any such demand made

on the Bank by the owner shall be conclusive as regards the amount due

and payable by the Bank under this guarantee, However, our liability under

this guarantee shall be restricted to an amount not exceeding

Rs………………. (Rupees………………. only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the tenderer (s) in any suit

or proceeding pending before any office, court or tribunal relating thereto

our liability under this present guarantee being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of

our liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said tenderer(s) but shall in all respect and

for all purposes be binding and operative until payment of all money due or

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

liabilities under the said contract(s) / Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power

Company Limited (GIPCL) that Gujarat Industries Power Company Limited

(GIPCL) shall be at liberty, without the Bank’s consent and without affecting

in any manner the Bank’s obligation under this Guarantee, from time to

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the

Contractor under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power

Company Limited (GIPCL) against the Contractor under the terms and

conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation

of any other security held by Gujarat Industries Power Company Limited

(GIPCL) to secure the performance of the obligations of the Contractor

under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate

to discharge the Bank from liability hereunder, shall have any effect and the

Bank hereby waives any right it may have to apply such law, so that in all

respects its liability hereunder shall be irrevocable and, except as stated

herein, unconditional in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein

contained shall remain in full force and effect during the period that

would be taken for the finalization of the said tender and that it shall

continue to be enforceable till the said tender is finally decided and order

placed on the successful tenderer(s) and or till all the dues of the company

under or by virtue of the said tender have been fully paid and its claims

satisfied or discharged or till a duly authorized officer of the company

certifies that the terms and conditions of the said tender have been fully and

properly carried out by the said tenderer (s) and accordingly discharges the

9. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to

time the exercise of any of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not

exceed Rs……… (Rupees…………only) and shall remain in force till………

(Date to be filled up shall be 180 days from the date of submission of Bid).

Bank Corporate Seal of

the Bank By its

constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

PERFORMA CERTIFICATE

(No claim, No arbitration)

Chief General Manager – Thermal

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We

accept this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of

contract and extension period. We shall not claim any escalation against these

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e.

we will not resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items

certified in the bills.

7. We are accepting the recoveries or hold amount from our bills, if any, made by

GIPCL against non-compliance or as decided by GIPCL within terms & conditions

8. We have paid royalties, taxes for all the materials procured by us, for carrying out

the works for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all

liabilities of settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying

out above referred work as per prevailing Minimum wages act. We have also

fulfilled all requirements of the P.F. Act. We have maintained all records

necessary as per the statutory requirements. We hereby indemnify GIPCL from

any disputes arising in future related to payment of labours, Provident Fund, etc..

and confirm that all liabilities of settlements of disputes and their payment is our

responsibility.

The above confirmation will come into effect as soon as payment from final bill after

due recoveries will be received by us.

Signature, Stamp and date.

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

TOOLS AND TACKLES TO BE PROVIDED BY CONTRACTOR

SL.NO DESCRIPTION QUANTITY

1 400 Amp. Welding Rectifier / welding Generator 02 No.

2 400 Amp. Welding Transformer. 03 Nos.

Cutting Torch with hose and Regulator having hose length 5 Sets.

3 minimum 15 Mtr

4 Welding cable 40 Mtr length with holder 06 Nos.

5 Earthing cable 06 nos.

6 Supply cable single phase & 3 phase having 40 Mtr Length 06 Nos. Each

7 Piano wire – 100 Mtr. 02 Nos

8 Water Level – 8MM Dia, 50Mtr. Lg. 02 Nos.

5 Steel Tape – 3 Mtr.

10 Steel Tape – 30 Mtr.

11 D/E Spanner. Complete Set 01 Sets

12 Ring Spanner. Complete Set. 01 Sets

13 Plumbs 02 No.

Angle Grinding M/C. (AG – 7 ) & AG-5 and buffing wheel for 03 Nos./ 2 No

14 structure cleaning

15 Pipe Wrench (Small, Big) 02 Nos.

16 Magnetic Drill 02 Nos.

17 D- Shackle (2MT, 5MT, Capacity.) 03 Each.

18 Wire Rope Sling capacity 3&5 MT 05 Each.

15 Mechanical Jack 50MT 01 Each.

20 Sprit Level 02 Nos.

22 Manila Rope (Each 50 Mtr. Long) 3 Bundles

23 Chain Pulley (1 MT) Capacity. 04 Nos..

24 Chain Pulley (2 MT) Capacity. 04 Nos.

25 Chain Pulley (5 MT) Capacity. 02 Nos.

26 Hack Shaw frame with blade 02 Nos.

27 Hand Lamp / Flood light 02 Nos. each

28 Scaffolding material 1 set

25 Chisels 3 No.

30 Torch(Large size) 03 Nos.

31 Line Testers 06 Nos.

32 ELCB for welding machines 08 Nos

33 FBA for cutting torch 10 Nos

34 Trolley for movement of Gas cylinders 03 Nos.

35 50 sq mm FRLS cable LT cable 150 meters

Suitable transformer capacity based portable DB– suitable for 4

36 no’s 3-phase socket with all safety instruments

2 KVA transformer capacity based portable DB (440/230 volt) –

37 suitable for 3 no’s 1-phase socket with all safety instruments

38 Suitable cable with all required instruments for air compressor 150 meter

39 Winch machine of capacity 2 MT 1 nos

40 LED based Halogen lamps 500watt 5 nos

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

GUJARAT INDUSTRIES POWER COMPANY LIMITED

(Surat Lignite Power Plant)

SCHEDULE OF DEVIATION

All the deviations from the general and special conditions of contract shall be filled

by BIDDER clause by clause in this schedule.

Sr. SECTION CLAUSE NO AS PER TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from

GIPCL’s General/ Special Conditions of this enquiry. The bidder further confirms that

in the events any other data and information presented in the BIDDER’s proposal

and accompanying documents are at variance with specific requirements laid out in

the GIPCL’s General /Special Conditions, then the latter shall govern and will be

binding on the BIDDER for quoted price.

COMPANY SEAL SIGNATURE

DESIGNATION ……………..

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

(To be submitted on Company’s Letter Head)

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of

Party/Company………..hereby confirm, agree and undertake that all the

Statutory and Safety Laws and Regulations of the applicable Authority/ies

shall be strictly followed for all types of works at the site during the period of

the Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory of the Bidder

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of

Party/Company………..hereby confirm that I /We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat

Undertakings / Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings / organizations for the last three ( 03)

years. There are no ongoing/pending legal matter(s) with any of the

Govt. of Gujarat Undertakings / GoG supported Companies,

including GIPCL.

Please Tick ( )

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat

Undertakings /Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings /organizations for the last three (03) years.

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false

statement in this regard shall amount to disqualification of the Bid being

submitted herein.

Signed and Stamped by the

Authorized Signatory of the Bidder

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

(To be submitted on Company’s Letter Head on six monthly and with final bill)

Declaration & Undertaking for disposal of empty paint drums/barrels

…………………………………………………… (Name of contractor) hereby confirm

that I/We have taken all our empty paint drums & barrels to outside of SLPP premises

on date ___________ through our vehicle/s no./s.

___________________________________. We also declare & confirm that all

these empty paint drums/barrels have been disposed as per prevailing GPCB

(Gujarat Pollution Control Board) norms/guidelines and shall indemnify, keep

harmless the GIPCL against any future liabilities or consequences in this regard.

The above is true, as on date, to the best of my knowledge. Any breach/ false

statement in this regard shall amont to legal action, including forfeiting of our security

deposit/pending dues and also to disqualification for future bid participation of GIPCL.

Signed and Stamped by the

Authorized Signatory of the Contractor

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

List of qualifying staff to be submitted with physical documents

Sr. No. Name of Supervisor Qualification Experience

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

List of Tools & Tackles to be submitted with physical documents

Sr. No. Description Nos. Status

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

12.0 ANNEXURE-J

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section.

Can be seen in below screenshot)

3. After clicking the link the new page will open. On this page, No need to enter User

Name and Password. Directly click on “Payment Form” given below the sign in

4. After clicking the “Payment Form”, the vendor has to enter the details asked which

will be self explanatory. It is desired that all the information may be filled correctly

so that the payment made can be tracked.

If the some required fields are not known/available, vendor may write “Not Available”

and then proceed. E.g. some information like Party code is not available to vendor or

GST No. not available with vendor.

Optional Note: Although mentioned as above can be proceeded with “Not available”,

It will be appreciated that regular vendors may obtain the party code from Materials

Deptt. or Concerned Person, so that the vendor can be identified. The same party

code may be used for future transactions also.

After entering the details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway.

By selecting the desired payment mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be shared

with Concerned Person of GIPCL.

Important Note: Please note that for making online payment through the above

gateway, the charges* as below will be applicable, which has to be borne by

Vendor/Party making the Payment:

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

13.0 ANNEXURE-K

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide

No. information here.

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

Year of establishment

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

Tender for “In-situ Refurbishment of the conveyor gallery & trestle” at Lignite & Lime Stone

Handling System of GIPCL-SLPP.

15.0 ANNEXURE – M

GUJARAT INDUSTRIES POWER COMPANY LIMITED

PO: RANOLI, DIST: BARODA –

Reference PO No. Date:

Integrity Pact No.: Contract

To create an environment where Business Confidence is built through best

business practices and is fostered in an atmosphere of trust and respect

between providers of goods and services and their users for the benefit of

stakeholder, society and the nation.

GIPCL’S COMMITMENT PARTY’S COMMITMENT

Not to bring pressure / recommendation

To maintain the highest ethical standards in

from outside GIPCL to influence its

business and professions

Not to use intimidation, threat,

To ensure maximum transparency to the

inducement or pressure of any kind on

satisfaction of all stakeholders.

GIPCL or any of it's employees.

To fulfill the terms of agreement / contract To be prompt and reasonable in fulfilling

and to consider objectively the viewpoints of the contract, agreement and legal

other stakeholders. obligations.

To provide goods and / or services

To ensure regular and timely release of

timely as per agreed quality and

payments for works done/services provided

specifications.

To ensure that no improper demand is made To maintain the general discipline in our

by employees or by anyone on our behalf. dealings and transactions.

To give maximum possible assistance to all

the Vendors / Suppliers / Service Provider To be truthful and honest in furnishing

and others to enable them to complete the information.

Not to divulge to others any information,

To provide all necessary information to

business details about GIPCL made

suppliers /contractors relating to contract /

available during the course of business

job to facilitate them to complete the contract

relationship without the written consent

/ job successfully in time.

To ensure that no hurdles are caused to Not to enter into cartel / understanding

vendors / suppliers / contractors in execution whether formal or informal so as to

of agreement / contract / work. influence the price.